AGENDA ORDINARY COUNCIL MEETING
TIME: 5.30PM
THURSDAY 26 AUGUST 2010
VENUE – TOWN OF VINCENT
Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo. Towns of Cambridge, Victoria Park and Vincent
Managing waste and recovering resources responsibly
MINDARIE REGIONAL COUNCIL
NOTICE OF MEETING
20 August 2010 Councillors of the Mindarie Regional Local Government are respectfully advised that an Ordinary Meeting of the Council will be held in the Council Chambers of the Town of Vincent, 244 Vincent Street, Leederville, at 5.30pm on Thursday 26 August 2010. The business papers pertaining to the meeting follow. Your attendance is requested.
KEVIN POYNTON Chief Executive Officer MINDARIE REGIONAL COUNCIL - MEMBERSHIP
Cr J Bissett (John) Town of Victoria Park Cr D Boothman (David) City of Stirling Cr R Butler (Rob) City of Perth Cr S Cooke (Sharon) City of Stirling Cr S Farrell (Steed) Town of Vincent Cr R Fishwick (Russ) City of Joondalup Cr L Gray JP (Laura) City of Wanneroo Cr K Hollywood (Kerry) City of Joondalup Cr D Newton JP (Dot) City of Wanneroo Cr C MacRae (Corinne) Town of Cambridge Cr J Robbins (Jason) City of Stirling Cr B Stewart (Bill) City of Stirling
NB: Although some Councils have nominated alternate members, it is a precursor to any alternate member acting that a Council carries a specific resolution for each occasion that the alternate member is to act, referencing Section 51 of the Interpretation Act. The current Local Government Act does not provide for the appointment of deputy or alternate members of Regional Councils. The DLGRD is preparing an amendment to rectify this situation.
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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AGENDA
TABLE OF CONTENTS
ITEM
SUBJECT
FILE NO
PAGE NO
1 OATHS/AFFIRMATIONS OF ALLEGIANCE AND DECLARATIONS OF OFFICE N/A P6
2 QUESTION TIME N/A P6
3 ATTENDANCE AND APOLOGIES N/A P6
4 MINUTES N/A P6
4.1 ORDINARY COUNCIL MEETING – 1 JULY 2010 N/A P6
4.2 SPECIAL COUNCIL MEETING – 12 AUGUST 2010 N/A P6
5 ANNOUNCEMENTS N/A P6
6 DEPUTATIONS N/A P6
7 BUSINESS ARISING FROM A PREVIOUS MEETING TREATED AS AN ORDER OF THE DAY
N/A P6
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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8 REPORTS (Declaration of Financial/Conflict of Interest to be recorded prior to dealing with each item)
N/A P6
8.1 CHIEF EXECUTIVE OFFICER N/A P7
8.1.1 FINANCIAL STATEMENTS FOR THE PERIODS ENDING 31 MAY – 30 JUNE 2010 FIN/5-04 P7
P12-33
8.1.2 LIST OF PAYMENTS FOR THE MONTHS ENDED 31 MAY – 30 JUNE 2010 FIN/5-04 P7
P34-47
8.1.3 BUSINESS REPORT FOR THE PERIOD 2 JULY – 30 JULY 2010 COR/8 P7-8
P48-59
8.1.4 RESOURCE RECOVERY FACILITY UPDATE REPORT (FOR THE PERIOD 3 MAY – 28 JULY 2010)
WST/13-02 P8 P60-86
8.1.5
SUPPLY AND DELIVERY OF ONE (1) NEW TWO (2) DRUM LANDFILL COMPACTOR WITH A TIER 3 EMISSION ENGINE AND A MINIMUM OPERATING WEIGHT OF 50,000Kg WITH OR WITHOUT THE TRADE-OF THE EXISTING LANDFILL COMPACTOR OR FOR THE OUTRIGHT PURCHASE OF THE EXISTING LANDFILL COMPACTOR
PES/42 P8 P87-90
8.1.6
REQUEST FOR TENDER 13/109: PROVISION OF SERVICES FOR STORAGE COLLECTION AND PURCHASE OF RECYCLABLE METALS FROM THE TAMALA PARK WASTE MANAGEMENT FACILITY
WST/185 P9 P91-94
8.1.7 PROVISION OF SERVICES FOR COLLECTION AND RECYCLING WASTE ELECTRONIC AND ELECTRICAL EQUIPMENT (E-WASTE)
WST/184 P9 P95-102
8.1.8 STRATEGIC WASTE MINIMISATION FUNDED PROJECTS WST/104 P10
P103-497
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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8.2 STRATEGIC PROJECTS COMMITTEE MINUTES – 9 JULY 2010 GOV/28/05 P10
P498-505
8.3 CONFIDENTIAL ITEMS N/A P10
8.3.1 WASTE DIVERSION TARGET (Special Strategic Projects Committee Minutes – 13 August 2010)
WST/179 P10 P506-610
8.3.2 PERFORMANCE REVIEW – CHEF EXECUTIVE OFFICER PER/11 P11
P611-633
9 NOTICE OF MOTION N/A P11
10 GENERAL BUSINESS N/A P11
11 NEXT MEETING N/A P11
12 CLOSURE N/A P11
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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1 OATHS/AFFIRMATIONS OF ALLEGIANCE AND DECLARATIONS OF OFFICE 2 QUESTION TIME 3 ATTENDANCE AND APOLOGIES 4 MINUTES 4.1 ORDINARY COUNCIL MEETING – 1 JULY 2010 The Minutes of the Ordinary Council Meeting held on 1 July 2010 have been printed and circulated to members of the Council. RECOMMENDATION That the Minutes of the Ordinary Council Meeting of Council held on 1 July 2010 be taken as read, confirmed and the Chairman invited to sign same as a true record of the proceedings. 4.2 SPECIAL COUNCIL MEETING – 12 AUGUST 2010 The Minutes of the Special Council Meeting held on 12 August 2010 have been printed and circulated to members of the Council. RECOMMENDATION That the Minutes of the Special Council Meeting of Council held on 12 August 2010 be taken as read, confirmed and the Chairman invited to sign same as a true record of the proceedings. 5 ANNOUNCEMENTS
6 DEPUTATIONS
7 BUSINESS FROM A PREVIOUS MEETING TREATED AS AN ORDER OF THE DAY
8 REPORTS Declaration of Financial/Conflict of Interest to be recorded prior to dealing with each item.
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Disclosure of Financial and Proximity Interests (a) Members must disclose the nature of their interest in matters to be discussed at
the meeting. (Section 5.65 of the Local Government Act 1995).
(b) Employees must disclose the nature of their interest in reports or advice when giving the report or advice to the meeting. (Sections 5.70 and 5.71 of the Local Government Act 1995). Disclosure of Interest Affecting Impartiality (a) Members and staff must disclose their interest in matters to be discussed at the meeting in respect of which the member or employee has given or will give advice. 8.1 CHIEF EXECUTIVE OFFICER 8.1.1 File No: FIN/5-02 Item and Attachments at Page 12 - 33 SUBJECT: FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31 MAY 2010 – 30 JUNE 2010 MRC OFFICER RECOMMENDATION That the Financial Statements as attached at Attachment One and Two for the months ended 31 May 2010 and 30 June 2010 be noted. 8.1.2 File No: FIN/5-02 Item and Attachments at Page 34 - 47 SUBJECT: LIST OF PAYMENTS MADE FOR THE MONTHS ENDED 31 MAY 2010 – 30 JUNE 2010 MRC OFFICER RECOMMENDATION That Council endorse the list of payments made, as per the delegation made to the Chief Executive Officer, for the months ended 31 May 2010 and 30 June 2010. 8.1.3 File No: COR/8 Item and Attachments at Page 48 - 59 SUBJECT: BUSINESS REPORT (FOR THE PERIOD 2 JULY 2010 – 30 JULY 2010) MRC RECOMMENDATION That Council:
(i) receive this progress report for the period 2 July 2010 – 30 July 2010 against Annual Business Plan 2010/2011
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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(ii) approve an approach to conduct a limited review of the MRC Strategic Plan later in 2010, as the basis for Budget Financial Year 2011/12
(iii) approve an approach to develop a revised personnel strategy for the Projects and Marketing/Education portfolio, in early 2011, following completion of Annual Business Plan Financial Year 2011/12
(iv) note the action thus far associated with the ‘City of Stirling withdrawal’ project
8.1.4 File No: FIN/5-02 Item and Attachments at Page 60 - 86 SUBJECT: RESOURCE RECOVERY FACILITY UPDATE REPORT (FOR THE
PERIOD 3 MAY 2010 – 28 JULY 2010) MRC RECOMMENDATION That Council:
(i) note the RRF update report (ii) authorise the CEO and Chairperson to sign the final Standstill Deed as
accepted by the ANZ and signed by BioVision 8.1.5 File No: PES/42 Item and Attachments at Page 87 - 90 SUBJECT: SUPPLY AND DELIVERY OF ONE (1) NEW TWO (2) DRUM LANDFILL
COMPACTOR WITH A TIER 3 EMISSION ENGINE AND A MINIMUM OPERATING WEIGHT OF 50,000Kg WITH OR WITHOUT THE TRADE-OF THE EXISTING LANDFILL COMPACTOR OR FOR THE OUTRIGHT PURCHASE OF THE EXISTING LANDFILL COMPACTOR
MRC RECOMMENDATION That Council:
(i) Accept the tender offer from GCM Enviro Pty Ltd for the Supply and Delivery of one (1) new Tana Gx520 Landfill Compactor including the option of the Additional 5 Year/10000hrs Warranty for $47,058.00; at a total cost of $1,124,386.00 (GST inclusive)
(ii) Accept the tender offer from GCM Enviro Pty Ltd of $198,000.00 (GST inclusive) for the Trade-in of the existing MRC Tana G360 Landfill Compactor
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8.1.6 File No: WST/185 Item and Attachments at Page 91 - 94 SUBJECT: REQUEST FOR TENDER 13/109: PROVISION OF SERVICES FOR
STORAGE COLLECTION AND PURCHASE OF RECYCLABLE METALS FROM THE TAMALA PARK WASTE MANAGEMENT FACILITY
MRC OFFICER RECOMMENDATION That Council accept the tender submitted by Onesteel Pty Ltd for the Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility for a period of three (3) years. 8.1.7 File No: WST/184 Item and Attachments at Page 95 - 102 SUBJECT: PROVISION OF SERVICES FOR COLLECTION AND RECYCLING
WASTE ELECTRONIC AND ELECTRICAL EQUIPMENT (E-WASTE)
MRC RECOMMENDATION That Council accept the Sims E-waste Recycling offer indicated below to collect and recycle MRC E-waste for a period of three years inclusive of GST:
Sims E-Recycling Offer Service Description Tender
Unit Price
(ex GST) GST Price
(inc GST) Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis
Per Kilogram
$0.75 $0.08 $0.83
Supply of ten (10) hardwood pallets at Tamala Park Waste Management Facility
Per Month
Free of Charge
Free of Charge
Free of Charge
Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta twice monthly
Per Month
Free of Charge
Free of Charge
Free of Charge
Collection and recycling of E-waste from Balcatta Recycling Centre on an as required basis
Per Kilogram
$0.65 $0.064 $0.714
Supply of 30 cubic metre bins for public drop-off days. All areas Mindarie
Per Bin Free of Charge
Free of Charge
Free of Charge
Collection and recycling of E-waste from public drop off days within the Mindarie Region on an as required basis
Per Kilogram
$0.65 $0.065 $0.715
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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8.1.8 File No: WST/104 Item and Attachments at Page 103 - 497 SUBJECT: STRATEGIC WASTE MINIMISATION FUNDED PROJECTS MRC OFFICER RECOMMENDATION
That Council: (i) receive this report on the outcome of the Strategic Waste Minimisation
funded projects for the 2009/10 Financial Year (ii) approve an approach for the Administration to liaise with the member
Councils to develop an action plan based on the recommendations from the various project reports
8.2 File No: GOV/28/05 Item and Attachments at Page 498 - 505 SUBJECT: STRATEGIC PROJECTS COMMITTEE MINUTES – 9 JULY 2010 STRATEGIC PROJECTS COMMITTEE RECOMMENDATION That Council receive the Minutes from the Strategic Projects Committee meeting held on 9 July 2010. 8.3 CONFIDENTIAL ITEMS 8.3.1 SPC Item 3 File No: GOV/28/05 Item and Attachments at Page 506 - 610 SUBJECT: WASTE DIVERSION TARGET (Special – Strategic Projects Committee Minutes – 13August 2010) STRATEGIC PROJECTS COMMITTEE RECOMMENDATION That Council:
(i) receive this report providing additional information pertaining to the matter of the Waste Diversion Target,
(ii) subject to ANZ agreement, agree to change the Waste Diversion Target from the current 71.4% to an interim value of 60%. This change to the Waste Diversion Target will also result in a corresponding retrospective catch-up payment being made to BioVision backdated to the 16 July 2009.
(iii) authorise the CEO to pay BioVision a retrospective back-payment of $553,330.70 (funding sourced from surplus)
(iv) note that there is a need to negotiate a variation to the RRFA as a result of the proposed changes to the WDT and that once finalised, the variation will be presented to Council for determination
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8.3.2 File No: PES/11 Item and Attachments at Page 611 - 633 SUBJECT: PERFORMANCE REVIEW – CHIEF EXECUTIVE OFFICER 9 NOTICE OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING 10 GENERAL BUSINESS - SEE NOTE (1) 11 NEXT MEETING 11.1 Ordinary Council Meeting
• 28 October 2010
• 5.30pm
• City of Joondalup
12 CLOSURE - MEETING DECLARED CLOSED Notes
1. Under this item, members have the opportunity to:
(a) make a statement providing information related to the Council's business;
(b) to ask a question relevant to the Council's business.
Under this item a member shall not raise any matter directly related to any other item on the agenda and shall not foreshadow any motion for consideration at another meeting.
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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ITEM 8.1.1 FINANCIAL STATEMENTS FOR THE PERIODS ENDED 31 MAY 2010 AND 30 JUNE 2010 File No: FIN/5-02 (D/10/5790) Attachment(s): 1. Financial Statement for the period ended 31 May 2010 2. Financial Statement for the period ended 30 June 2010 Author: Kalwant Dhillon
SUMMARY The purpose of this report is to provide financial reporting to meet statutory requirements and to provide useful information to stakeholders of the Council. BACKGROUND Financial Statements as at 31 May 2010 and 30 June 2010 are attached and show separate columns for Actual and Adopted/Revised Budget figures. Reporting requirements are defined by regulations 34 and 35 of the Local Government (Financial Management) Regulations 1996. There is scope in these regulations to provide other reporting that the Local Government considers appropriate. The financial statements presented for each month consist of:
• Operating Statement by Nature
• Operating Statement by Function
• Statement of Financial Position
• Statement of Investing Activities
• Information on Borrowings DETAIL The reports attached are for the months ended 31 May 2010 and 30 June 2010 and are at Attachments One and Two to this Item.
• Statement of Income and Expenditure. Pages 2 to 3 of the Attachment. These statements have been adjusted to include a number of year-to-date estimates that are not finalised until the end of the financial year. These are as follows:
- Deferred Excavation Consumed
- Site Rehabilitation Provision
- Site Monitoring Provision
These are based on the estimated rates per tonne calculated with reference to estimated excavation cost of various stages of the landfill and the life of the landfill. An adjustment is made (if necessary) at the end of the year based on a survey carried out to assess the “air space” remaining.
ITEM 8.1.1
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• Operating Statements by Function and Type. At page 4 of the Attachment. This shows a summary of operating income and expenditures. The Operating Statement by Function may be useful to the reader as a snapshot of the business operations
A complete suite of Financial Statements including Operating Statement and Statement of Financial Position are reported on a monthly basis and include accruals that may be based on estimates to provide meaningful reporting to stakeholders. These reports are at Attachment One and Two to this Item.
MRC OFFICER RECOMMENDATION That the Financial Statements as attached at Attachment One and Two for the months ended 31 May 2010 and 30 June 2010 be noted.
ITEM 8.1.1
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ATTACHMENT ONE
TO ITEM 8.1.1
ORDINARY COUNCIL MEETING
26 AUGUST 2010
FINANCIAL STATEMENT FOR THE PERIOD ENDED 31 MAY 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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MANAGEMENT FINANCIAL
STATEMENTS
FOR THE MONTH ENDED 31 MAY 2010
ITEM 8.1.1
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Description Adopted Budget
Revised Budget YTD Budget YTD Actual $ Variance % Variance Note
Revenue form Ordinary Activities User Charges User Charges - City of Perth 1,930,400 1,930,400 1,769,537 1,596,100 User Charges - City of Waneroo 7,570,900 7,570,900 6,939,988 7,003,284 User Charges - City of Joondalup 7,418,100 7,418,100 6,799,925 6,521,388 User Charges - City of Stirling 8,376,000 8,376,000 7,678,000 8,062,895 User Charges - Town of Cambridge 1,224,000 1,224,000 1,122,000 1,086,662 User Charges - Town of Vincent 1,687,800 1,687,800 1,547,150 1,440,670 User Charges - Town of Victoria Park 1,728,200 1,728,200 1,584,187 1,350,224 User Charges - RRF Residues 1,980,000 1,980,000 1,815,000 1,653,540 Total Member User Charges 31,915,400 31,915,400 29,255,787 28,714,762 (541,025) -1.85% 1 User Charges - City of South Perth 337,100 337,100 309,012 16,229 (292,783) -94.75% 2 User Charges - Casual Tipping Fees 5,018,140 5,018,140 4,641,782 4,371,822 (269,960) -5.82% 3 Total User Charges 37,270,640 37,270,640 34,206,581 33,102,814 (1,103,767) -3.23% Service Charges Sale of Recyclable Materials 240,000 240,000 220,000 425,837 205,837 93.56% Sale of Limestone Gas Power Generation Sales 550,000 550,000 550,000 539,402 (10,598) -1.93% Grants & Subsidies 320,000 320,000 320,000 360,000 40,000 12.50% Contributions, Reimbursments & Donations 340,100 340,100 317,051 217,420 (99,631) -31.42% 4 Interest Earnings 369,200 369,200 338,437 521,744 183,307 54.16% Other Revenue 10,200 10,200 7,687 88,332 80,645 1049.10%
39,100,140 39,100,140 35,959,756 35,255,548 (704,208) -1.96%Expenses from Ordinary Activities Employee Costs 4,300,140 4,300,140 3,964,187 3,956,226 7,961 0.20% Materials and Contracts Consultants and Contract Labour 804,600 923,600 857,521 850,649 6,872 0.80% Communications and Public Consultation 722,800 722,800 642,368 415,591 226,777 35.30% Landfill Expenses 1,057,400 927,400 861,372 898,807 (37,435) -4.35% Office Expenses 259,500 264,500 247,575 203,793 43,782 17.68% Information Systems 399,300 399,300 353,300 257,432 95,868 27.14% Building Maintenance 129,200 112,200 105,226 97,343 7,883 7.49% Plant and Equipment Operating and Hire 1,027,800 1,215,800 1,138,974 1,187,710 (48,736) -4.28% RRF Operations 15,355,000 13,174,000 11,562,018 10,689,039 872,979 7.55% Waste Minimisation 316,000 316,000 316,000 421,399 (105,399) -33.35% 5 Utilities 131,300 115,300 111,775 84,163 27,612 24.70% Depreciation 1,159,080 1,079,080 989,164 955,197 33,967 3.43% Borrowing Cost Expenses 1,417,000 1,351,000 1,247,637 1,237,128 10,509 0.84% Insurance 127,400 143,400 143,400 145,199 (1,799) -1.25% DEP Landfill Levy 4,699,700 4,850,700 4,224,065 4,507,379 (283,314) -6.71% 6 Land Lease/Rental 590,000 590,000 539,085 526,592 12,493 2.32% Other Expenditure Member Costs 149,500 154,500 100,837 90,353 10,484 10.40% Administration 159,000 159,000 145,761 191,764 (46,003) -31.56% 7 Amortisation (LandFill) 4,054,200 4,339,200 4,001,350 3,954,949 46,401 1.16% Amortisation (RRF) 534,600 534,600 490,050 490,050 0 0.00%
37,393,520 35,672,520 32,041,665 31,160,763 880,902 2.75%
Profit on Sale of Assets 27,800 27,800 6,100 9,994 3,894 63.84%Loss on Sale of Assets 28,700 28,700 28,700 8,116 20,584 71.72%
(900) (900) (22,600) 1,879 (16,690) 73.85%
Changes in Net Assets Resulting from Operations 1,705,720 3,426,720 3,895,491 4,096,663 201,172 5.16%
Mindarie Regional CouncilINCOME STATEMENT BY NATURE AND TYPE
For the month ended 31 May 2010
ITEM 8.1.1
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NOTES FOR VARIATIONS - INCOME STATEMENT BY NATURE AND TYPE
Note # Description of Item Nature of Variance where actual is 10% and $5,000 from YTD Budget
1 Total Member User Charges The drop in revenue is due to the decrease in tonnages from all the Member Councils which is mainly related to seasonal factors.
2 User Charges - City of South Perth City of South Perth has gone for a tender and they are sending their waste to a commercial landfill.
3 User Charges - Casual Tipping Fees The decrease is mainly attributable to the drop in demand as a result of the increase in fees over the year.
4 Contributions, Reimbursements & DonationsThe drop in revenue is due to the fact that Tox Free invoices are now directly sent to WALGA for payment. The hazardous waste at Mindarie Regional Council is collected by Tox Free. WALGA has government funding for this cost.
5 Waste MinimisationThe delay in project commencement resulted in more activity in this financial year 2009/2010 (and hence less in previous financial year 2008/2009). The delay also resulted in more funding this financial year and less in previous financial year.
6 DEP Landfill Levy The increase in DEP Levy is due to increased tonnages to Landfill as a result of the RRF not operating from late September 2009 to January 2010.
7 Administration Legal fees increased due to
ITEM 8.1.1
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Description Adopted Budget
Revised Budget YTD Budget YTD Actual $ Variance % Variance
Revenues from Ordinary Activities
Operating RevenuesCommunity Ammenties 39,100,140 39,100,140 35,959,756 35,255,548 (704,208) -1.96%Total Operating Revenues 39,100,140 39,100,140 35,959,756 35,255,548 (704,208) -1.96%
Profit on Disposal of AssetsCommunity Ammenties 27,800 27,800 6,100 9,994 3,894 63.84%Total Profit (Loss) on Disposal of Assets 27,800 27,800 6,100 9,994 3,894 63.84%
Expenses from Ordinary Activities
Operating ExpensesGovernance 149,500 154,500 100,837 90,353 10,484 10.40%Community Ammenties 18,604,020 19,017,020 17,295,349 17,469,238 (173,889) -1.01%Other Property and Sevices 1,868,000 1,976,000 1,835,824 1,675,005 160,819 8.76%Resource Recovery Facility 15,355,000 13,174,000 11,562,018 10,689,039 872,979 7.55%Total Operating Expenses 35,976,520 34,321,520 30,794,028 29,923,635 870,393 2.83%
Loss on Disposal of AssetsCommunity Ammenties 28,700 28,700 28,700 8,116 20,584 71.72%Total Profit (Loss) on Disposal of Assets 28,700 28,700 28,700 8,116 20,584 71.72%
Borrowing Costs ExpenseCommunity Ammenties 880,400 814,400 751,700 742,102 9,598 1.28%Resource Recovery Facility 536,600 536,600 495,937 495,027 911 0.18%Total Borrowing Costs Expense 1,417,000 1,351,000 1,247,637 1,237,128 10,509 0.84%
NET RESULT 1,705,720 3,426,720 3,895,491 4,096,663 201,172 5.16%
Mindarie Regional CouncilINCOME STATEMENT BY DEPARTMENT
For the month ended 31 May 2010
ITEM 8.1.1
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DescriptionACTUAL
2009/2010 MovementACTUAL
2008/2009CURRENT ASSETS Cash 1,435,268 1,289,575 145,693 Investments 13,063,167 1,748,992 11,314,175 Debtors 3,157,187 1,164,376 1,992,811 Stock 8,540 (387) 8,927 Prepayments 100,851 (151,611) 252,462 Other Current Assets 800,491 161,075 639,415TOTAL CURRENT ASSETS 18,565,504 4,212,019 14,353,484
NON-CURRENT ASSETS Land 2,658,127 0 2,658,127 Buildings & Improvements 1,605,450 (148,785) 1,754,235 Furniture & Equipment 280,506 2,974 277,533 Plant & Equipment 3,141,018 (421,109) 3,562,127 Infrastructure - Other 420,400 (45,873) 466,273 Infrastructure - Excavation 8,065,013 (3,954,949) 12,019,962 Infrastructure - RRF 8,604,682 389,539 8,215,143 Infrastructure - Rehabilitation 2,320,719 0 2,320,719 Work In Progress - Excavation 12,867,614 5,191,282 7,676,332 Work In Progress - Other 56,815 56,815 0 Other Non Current Assets 1,997,113 (95,887) 2,093,000TOTAL NON-CURRENT ASSETS 42,017,458 974,007 41,043,451
TOTAL ASSETS 60,582,961 5,186,026 55,396,935
CURRENT LIABILITIES Creditors 4,787,944 2,958,263 1,829,681 Provisions 544,702 56,076 488,626 Loans Leases Overdrafts 453,707 (1,979,018) 2,432,725 Accruals 1,438,991 (185,637) 1,624,629 Other Current Liabilities 0 0 0TOTAL CURRENT LIABILITIES 7,225,345 849,683 6,375,661
NON CURRENT LIABILITIES Loans Leases Overdrafts 19,501,151 0 19,501,151 Other Non Current Liabilities 4,974,428 52,319 4,922,108TOTAL NON CURRENT LIABILITIES 24,475,579 52,319 24,423,259
TOTAL LIABILITIES 31,700,923 902,003 30,798,920
NET ASSETS 28,882,038 4,284,023 24,598,015
EQUITYRetained Surplus 26,411,767 4,096,663 22,315,104Reserves 137,999 0 137,999Council Contribution 2,332,272 187,360 2,144,911TOTAL EQUITY 28,882,038 4,284,023 24,598,015
Mindarie Regional CouncilBalance Sheet
For the month ended 31 May 2010
ITEM 8.1.1
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Description Adopted Budget Revised Budget YTD Actual% to Revised
Budget NotePLANT, VEHICLES AND MACHINERIESPlant and VehiclesReplacement of Operation's Foreman Vehicle 38,500 38,500 35,100 91.17%Replacement of Operation's Manager Vehicle 47,900 47,900 0Replacement of Fire Vehicle 45,500 45,500 43,340 95.25%Replacement of Executive Vehicle 51,000 51,000 51,975 101.91%Replacement of Executive Vehicle 50,000 50,000 37,380 74.76%Replacement of Skid Steer Loader No.2 85,000 85,000 0Replace 2x 30m3 Transfer Bins 27,000 27,000 22,560 83.56%Replacement of Workshop Vehicle 29,500 29,500 34,900 118.31% 1Vehicle Tray - Welder's Vehicle 7,000 7,000 0New Utility Vehicle-Marketing and Education 44,000 44,000 40,346 91.70%Replacement of Water Truck 0 200,000 0
425,400 625,400 265,602 42.47%Machinery and EquipmentNew Tarpomatic System 240,000 240,000 0New LGF Monitoring System 20,000 20,000 0New Paint Can Crusher 30,000 30,000 10,440 34.80%Upgrade Recycling Centre Cameras 7,000 7,000 6,480 92.57%Chemical Toilet Facilities 15,000 15,000 16,563 110.42%New Laser Level 0 6,000 4,600 76.67%New Leak Detector / Gas Detector 0 2,000 0Ground Monitor 0 4,000 0Weighbridge DVR Recorder Upgrade 0 6,000 5,380 89.67%brought forward item:Surveillance and Boom Gate 0 15,000 13,780 91.87%
312,000 345,000 57,243 16.59%
TOTAL PLANT, VEHICLES AND MACHINERIES 737,400 970,400 322,845 33.27%
FURNITURE AND EQUIPMENTComputer EquipmentReplacement of Laptop (Operations Manager) 3,500 3,500 0Replacement of Desktop PC (Finance Officer-Reporting) 1,500 1,500 785 52.34%Replacement of Desktop PC (Foreman) 1,500 1,500 864 57.59%Replacement of Desktop PC (Envrironmental Officer) 1,500 1,500 785 52.34%Replacement of Laptop (Administration Manager) 2,500 2,500 2,149 85.96%Replacement of Laptop (Waste Education Officer) 2,500 2,500 2,149 85.96%Various Replacement Printers and Computing Equipments 15,000 15,000 13,108 87.38%New Desktop PC (Finance Officer-Accts Payable) 1,500 1,500 0Additional UPS System (Admin and Recycling) 2,000 2,000 0Replacement of Servers at Administration Building 0 50,000 44,895 89.79%
31,500 81,500 64,734 79.43%Office Furniture and EquipmentReplacement of Furniture and Equipment 26,400 26,400 20,216 76.58%Purchase of New Office Equipment 13,000 13,000 03x Storage Cabinets 5,000 5,000 2,771 55.42%
44,400 44,400 22,987 51.77%
TOTAL FURNITURE AND EQUIPMENT 75,900 125,900 87,721 69.68%
LAND AND BUILDINGSLandbrought forward item:Land Purchase (New Landfill Site) 12,000,000 12,000,000 0
12,000,000 12,000,000 0 0.00%BuildingsWorkshop Extension (Work in Progress) 250,000 350,000 0Ground Maintenance Shed 10,000 10,000 0
260,000 360,000 0 0.00%
TOTAL LAND AND BUILDINGS 12,260,000 12,360,000 0 0.00%
MINDARIE REGIONAL COUNCILSTATEMENT OF INVESTING ACTIVITIES
For the month ended 31 May 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 20
Description Adopted Budget Revised Budget YTD Actual% to Revised
Budget Note
MINDARIE REGIONAL COUNCILSTATEMENT OF INVESTING ACTIVITIES
For the month ended 31 May 2010
INFRASTRUCTUREOperationsLitter Control Fences (Work in Progress) 75,000 75,000 56,815 75.75%Reticulation 7,000 7,000 5,837 83.39%Upgrade Recycling Centre Water Main 10,000 19,000 0
92,000 101,000 62,652 62.03%Resource Recovery FacilitySite Infrastructure 829,000 829,000 783,702 94.54%
829,000 829,000 783,702 94.54%
TOTAL INFRASTUCTURE 921,000 930,000 846,354 91.01%
LANDFILL EXCAVATIONSExcavation - Phase3 Stage2Construction 8,208,700 3,508,700 0Design 300,000 300,000 249,739Excavation/Earthworks 7,720,000 3,520,000 4,926,046MRC Project Manager 40,000 40,000 8,608Siteworks, Survey, Etc. 20,000 20,000 6,890TOTAL LANDFILL EXCAVATIONS 16,288,700 7,388,700 5,191,282 70.26%
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 21
NOTES FOR VARIATIONS - STATEMENT OF INVESTING ACTIVITIES
Note # Description of Item Nature of Variance where actual is 10% and $5,000 from YTD Budget
1 Replacement of Workshop Vehicle
The cost over run was due to fittings of additional accessories required for operational purposes. Additional cost is covered by the funds for the Vehicle Tray (Welder's Vehicle) not required.
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 22
INFO
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ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 23
ATTACHMENT TWO
TO ITEM 8.1.1
ORDINARY COUNCIL MEETING
26 AUGUST 2010
FINANCIAL STATEMENT FOR THE PERIOD ENDED 30 JUNE 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 24
MANAGEMENT FINANCIAL
STATEMENTS
FOR THE MONTH ENDED 31 JUNE 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 25
DescriptionAdopted Budget
Revised Budget YTD Actual $ Variance % Variance Note
Revenue form Ordinary Activities User Charges User Charges - City of Perth 1,930,400 1,930,400 1,740,009 User Charges - City of Waneroo 7,570,900 7,570,900 7,577,480 User Charges - City of Joondalup 7,418,100 7,418,100 7,076,155 User Charges - City of Stirling 8,376,000 8,376,000 8,726,419 User Charges - Town of Cambridge 1,224,000 1,224,000 1,170,930 User Charges - Town of Vincent 1,687,800 1,687,800 1,567,585 User Charges - Town of Victoria Park 1,728,200 1,728,200 1,464,163 User Charges - RRF Residues 1,980,000 1,980,000 1,906,644 Total Member User Charges 31,915,400 31,915,400 31,229,386 (686,014) -2.15% 1 User Charges - City of South Perth 337,100 337,100 17,143 (319,957) -94.91% 2 User Charges - Casual Tipping Fees 5,018,140 5,018,140 4,791,030 (227,110) -4.53% 3 Total User Charges 37,270,640 37,270,640 36,037,559 (1,233,081) -3.31% Service Charges Sale of Recyclable Materials 240,000 240,000 546,136 306,136 127.56% Sale of Limestone Gas Power Generation Sales 550,000 550,000 667,085 117,085 21.29% Grants & Subsidies 320,000 320,000 400,000 80,000 25.00% Contributions, Reimbursments & Donations 340,100 340,100 231,754 (108,346) -31.86% 4 Interest Earnings 369,200 369,200 582,963 213,763 57.90% 5 Other Revenue 10,200 10,200 55,162 44,962 440.81%
39,100,140 39,100,140 38,520,659 (579,481) -1.48%Expenses from Ordinary Activities Employee Costs 4,300,140 4,300,140 4,482,322 (182,182) -4.24% 6 Materials and Contracts Consultants and Contract Labour 804,600 923,600 964,712 (41,112) -4.45% Communications and Public Consultation 722,800 722,800 618,410 104,390 14.44% Landfill Expenses 1,057,400 927,400 1,033,648 (106,248) -11.46% 7 Office Expenses 259,500 264,500 227,197 37,303 14.10% Information Systems 399,300 399,300 319,596 79,704 19.96% Building Maintenance 129,200 112,200 108,933 3,267 2.91% Plant and Equipment Operating and Hire 1,027,800 1,215,800 1,276,364 (60,564) -4.98% RRF Operations 15,355,000 13,174,000 11,769,890 1,404,110 10.66% 8 Waste Minimisation 316,000 316,000 421,862 (105,862) -33.50% 9 Utilities 131,300 115,300 118,282 (2,982) -2.59% Depreciation 1,159,080 1,079,080 1,044,307 34,773 3.22% Borrowing Cost Expenses 1,417,000 1,351,000 1,351,978 (978) -0.07% Insurance 127,400 143,400 146,262 (2,862) -2.00% DEP Landfill Levy 4,699,700 4,850,700 5,094,048 (243,348) -5.02% 10 Land Lease/Rental 590,000 590,000 575,007 14,993 2.54% Other Expenditure Member Costs 149,500 154,500 144,876 9,624 6.23% Administration 159,000 159,000 364,805 (205,805) -129.44% 11 Amortisation/Site Monitoring Provision (LandFill) 4,054,200 4,339,200 4,663,294 (324,094) -7.47% 12 Amortisation (RRF) 534,600 534,600 537,443 (2,843) -0.53%
37,393,520 35,672,520 35,263,234 412,129 1.16%
Profit on Sale of Assets 27,800 27,800 21,896 (5,904) -21.24%Loss on Sale of Assets 28,700 28,700 14,314 14,386 50.13%
(900) (900) 7,582 (20,291) 2254.54%
Changes in Net Assets Resulting from Operations 1,705,720 3,426,720 3,265,008 (161,712) -4.72%
Mindarie Regional CouncilINCOME STATEMENT BY NATURE AND TYPE
For the month ended 30 June 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 26
NOTES FOR VARIATIONS - INCOME STATEMENT BY NATURE AND TYPE
Note # Description of Item Nature of Variance where actual is 10% and $5,000 from YTD Budget
1 Total Member User Charges
The drop in revenue is mainly due to the decrease in processable waste tonnages from all the Member Councils with the exception of City of Stirling that has resulted in a drop of revenue of $1.0 million which has been offset by an increase of non processable waste revenue of approximately $0.35 million.
2 User Charges - City of South Perth City of South Perth has gone for a tender and they are sending their waste to a commercial landfill.
3 User Charges - Casual Tipping Fees The decrease is mainly attributable to the drop in demand as a result of the increase in fees over the year.
4 Contributions, Reimbursements & Donations The drop in revenue is due to the fact that Tox Free invoices are now directly sent to WALGA for payment. The hazardous waste at Mindarie Regional Council is collected by Tox Free. WALGA has government funding for this cost.
5 Interest Earnings Increase in income is mainly due to higher interest rates than initially budgeted.
6 Employee Costs
The higher cost is attributable to additional part-time staff / overtime to cover the paints and hazardous waste from Balcatta Station now handled by Mindarie Regional Council and additional relief staff for the higher sick leave related "Swine Flu" epidemic as well as interim manual staffing of RRF Weighbridge Station (eventually the station would be remotely controlled from Tamala Park).
7 Landfill Expenses The budget overrun was due to the collection costs of mattress recycling and City of Stirling e-waste not budgeted in 2009/2010.
8 RRF Operations This cost does not include the Waste Diversion Rate adjustments which will be considered by Council at this meeting.
9 Waste Minimisation
The delay in project commencement resulted in more activity in this financial year 2009/2010 (and hence less in previous financial year 2008/2009). The additional cost is funded by the increased grant from DEC in 2009/2010 and carried forward of funds from previous year.
10 DEP Landfill Levy The increase in DEP Levy is due to increased tonnages to Landfill as a result of the RRF not operating from late September 2009 to January 2010.
11 Administration Increase is mainly due to legal expenses related to the City of Stirling case.
12 Amortisation/Site Monitoring ProvisionHigher cost is due to increased tonnages of waste to Landfill as a result of closure of Resource Recovery Facility (from late September 2009 to January 2010) and adjustment in Provision for Monitoring.
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 27
DescriptionRevised Budget YTD Actual $ Variance % Variance
Revenues from Ordinary Activities
Operating RevenuesCommunity Ammenties 39,100,140 38,520,659 (579,481) -1.48%Total Operating Revenues 39,100,140 38,520,659 (579,481) -1.48%
Profit on Disposal of AssetsCommunity Ammenties 27,800 21,896 (5,904) -21.24%Total Profit (Loss) on Disposal of Assets 27,800 21,896 (5,904) -21.24%
Expenses from Ordinary Activities
Operating ExpensesGovernance 154,500 144,876 9,624 6.23%Community Ammenties 19,017,020 20,174,614 (1,157,594) -6.09%Other Property and Sevices 1,976,000 1,821,877 154,123 7.80%Resource Recovery Facility 13,174,000 11,769,890 1,404,110 10.66%Total Operating Expenses 34,321,520 33,911,256 410,264 1.20%
Loss on Disposal of AssetsCommunity Ammenties 28,700 14,314 14,386 50.13%Total Profit (Loss) on Disposal of Assets 28,700 14,314 14,386 50.13%
Borrowing Costs ExpenseCommunity Ammenties 814,400 813,725 675 0.08%Resource Recovery Facility 536,600 538,253 (1,653) -0.31%Total Borrowing Costs Expense 1,351,000 1,351,978 -978 -0.07%
NET RESULT 3,426,720 3,265,008 (161,712) -4.72%
Mindarie Regional CouncilINCOME STATEMENT BY DEPARTMENT
For the month ended 30 June 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 28
DescriptionACTUAL
2009/2010 MovementACTUAL
2008/2009CURRENT ASSETS Cash 350,188 204,495 145,693 Investments 13,089,551 1,775,375 11,314,175 Debtors 2,915,325 922,514 1,992,811 Stock 17,685 8,758 8,927 Prepayments 202,143 (50,319) 252,462 Other Current Assets 707,614 68,199 639,415TOTAL CURRENT ASSETS 17,282,507 2,929,022 14,353,484
NON-CURRENT ASSETS Land 2,658,127 0 2,658,127 Buildings & Improvements 1,638,916 (115,319) 1,754,235 Furniture & Equipment 288,708 11,175 277,533 Plant & Equipment 3,412,413 (149,714) 3,562,127 Infrastructure - Other 488,889 22,616 466,273 Infrastructure - Excavation 8,487,888 (3,532,074) 12,019,962 Infrastructure - RRF 8,215,338 195 8,215,143 Infrastructure - Rehabilitation 1,580,048 (740,671) 2,320,719 Work In Progress - Excavation 12,992,402 5,316,071 7,676,332 Work In Progress - Other 0 0 0 Other Non Current Assets 1,988,396 (104,604) 2,093,000TOTAL NON-CURRENT ASSETS 41,751,126 707,675 41,043,451
TOTAL ASSETS 59,033,632 3,636,697 55,396,935
CURRENT LIABILITIES Creditors 4,775,684 2,946,003 1,829,681 Provisions 646,051 157,425 488,626 Loans Leases Overdrafts 0 (2,432,725) 2,432,725 Accruals 722,178 (902,451) 1,624,629 Other Current Liabilities 0 0 0TOTAL CURRENT LIABILITIES 6,143,912 (231,749) 6,375,661
NON CURRENT LIABILITIES Loans Leases Overdrafts 19,501,151 0 19,501,151 Other Non Current Liabilities 5,338,186 416,078 4,922,108TOTAL NON CURRENT LIABILITIES 24,839,337 416,078 24,423,259
TOTAL LIABILITIES 30,983,250 184,329 30,798,920
NET ASSETS 28,050,383 3,452,368 24,598,015
EQUITYRetained Surplus 25,580,112 3,265,008 22,315,104Reserves 137,999 0 137,999Council Contribution 2,332,272 187,360 2,144,911TOTAL EQUITY 28,050,383 3,452,368 24,598,015
Mindarie Regional CouncilBalance Sheet
For the month ended 30 June 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 29
DescriptionRevised Budget YTD Actual
% to Revised Budget Note
PLANT, VEHICLES AND MACHINERIESPlant and VehiclesReplacement of Operation's Foreman Vehicle 38,500 35,100 91.17%Replacement of Operation's Manager Vehicle 47,900 45,420 94.82%Replacement of Fire Vehicle 45,500 43,340 95.25%Replacement of Executive Vehicle 51,000 51,975 101.91%Replacement of Executive Vehicle 50,000 37,380 74.76%Replacement of Skid Steer Loader No.2 85,000 90,400 106.35%Replace 2x 30m3 Transfer Bins 27,000 22,560 83.56%Replacement of Workshop Vehicle 29,500 34,900 118.31% 1Vehicle Tray - Welder's Vehicle 7,000 0New Utility Vehicle-Marketing and Education 44,000 40,346 91.70%Replacement of Water Truck 200,000 236,000 118.00% 2
625,400 637,422 101.92%Machinery and EquipmentNew Tarpomatic System 240,000 0 3New LGF Monitoring System 20,000 0New Paint Can Crusher 30,000 10,440 34.80%Upgrade Recycling Centre Cameras 7,000 6,480 92.57%Chemical Toilet Facilities 15,000 16,563 110.42%New Laser Level 6,000 4,600 76.67%New Leak Detector / Gas Detector 2,000 0Ground Monitor 4,000 0Weighbridge DVR Recorder Upgrade 6,000 5,380 89.67%brought forward item:Surveillance and Boom Gate 15,000 13,780 91.87%
345,000 57,243 16.59%
TOTAL PLANT, VEHICLES AND MACHINERIES 970,400 694,665 71.59%
FURNITURE AND EQUIPMENTComputer EquipmentReplacement of Laptop (Operations Manager) 3,500 3,190 91.14%Replacement of Desktop PC (Finance Officer-Reporting) 1,500 1,684 112.25%Replacement of Desktop PC (Foreman) 1,500 864 57.59%Replacement of Desktop PC (Envrironmental Officer) 1,500 1,684 112.25%Replacement of Laptop (Administration Manager) 2,500 2,149 85.96%Replacement of Laptop (Waste Education Officer) 2,500 2,149 85.96%Various Replacement Printers and Computing Equipments 15,000 13,108 87.38%New Desktop PC (Finance Officer-Accts Payable) 1,500 1,159 77.23%Additional UPS System (Admin and Recycling) 2,000 1,562 78.10%Replacement of Servers at Administration Building 50,000 44,895 89.79%
81,500 72,442 88.89%Office Furniture and EquipmentReplacement of Furniture and Equipment 26,400 22,522 85.31%Purchase of New Office Equipment 13,000 7,090 54.54%3x Storage Cabinets 5,000 2,771 55.42%
44,400 32,383 72.93%
TOTAL FURNITURE AND EQUIPMENT 125,900 104,825 83.26%
LAND AND BUILDINGSLandbrought forward item:Land Purchase (New Landfill Site) 12,000,000 0 4
12,000,000 0 0.00%BuildingsWorkshop Extension (Work in Progress) 350,000 0 5Ground Maintenance Shed 10,000 0 6
360,000 0 0.00%
TOTAL LAND AND BUILDINGS 12,360,000 0 0.00%
MINDARIE REGIONAL COUNCILSTATEMENT OF INVESTING ACTIVITIES
For the month ended 30 June 2010
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 30
DescriptionRevised Budget YTD Actual
% to Revised Budget Note
MINDARIE REGIONAL COUNCILSTATEMENT OF INVESTING ACTIVITIES
For the month ended 30 June 2010
INFRASTRUCTUREOperationsLitter Control Fences (Work in Progress) 75,000 65,665 87.55%Reticulation 7,000 5,837 83.39%Upgrade Recycling Centre Water Main 19,000 17,273 90.91%
101,000 88,774 87.90%Resource Recovery FacilitySite Infrastructure 829,000 815,113 98.32%
829,000 815,113 98.32%
TOTAL INFRASTUCTURE 930,000 903,888 97.19%
LANDFILL EXCAVATIONSExcavation - Phase3 Stage2Construction 3,508,700 0Design 300,000 296,152Excavation/Earthworks 3,520,000 5,003,207MRC Project Manager 40,000 9,823Siteworks, Survey, Etc. 20,000 6,890TOTAL LANDFILL EXCAVATIONS 7,388,700 5,316,071 71.95%
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 31
NOTES FOR VARIATIONS - STATEMENT OF INVESTING ACTIVITIES
Note # Description of Item Nature of Variance where actual is 10% and $5,000 from YTD Budget
1 Replacement of Workshop Vehicle
The cost over run was due to fittings of additional accessories required for operational purposes. Additional cost is covered by the funds for the Vehicle Tray (Welder's Vehicle) not required.
2 Replacement of Water TruckThe $200,000 was an estimate and through the quote received from WALGA's Panel of Contractors reflected a higher market price of $236,000.
3 New Tarpomatic System $240,000 budget was carried forward to Budget 2010/2011.
4 Land Purchase $12,000,000 budget was carried forward to Budget 2010/2011.
5 Workshop Extension $350,000 budget was carried forward to Budget 2010/2011.
6 Ground Maintenance Shed $10,000 budget was carried forward to Budget 2010/2011.
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 32
INFO
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00
0R
egio
nal R
esou
rce
Rec
over
y Fa
cilit
yLo
an 1
1 - R
RF
Land
Pur
chas
e3,
500,
000
May
-25
5.97
%1,
940,
815
018
7,36
01,
753,
455
258,
683
2Lo
an 1
0a -
RR
F In
frast
ruct
ure
2,00
0,00
0M
ar-2
56.
16%
1,76
6,65
80
68,3
651,
698,
293
106,
514
2Lo
an 1
0b -
RR
F In
frast
ruct
ure
(Inte
rest
Onl
y)2,
600,
000
Var
iabl
e2,
600,
000
00
2,60
0,00
010
8,03
01
Loan
10c
- R
RF
Infra
stru
ctur
e4,
000,
000
Jun-
147.
97%
4,00
0,00
00
444,
444
3,55
5,55
632
3,71
0TO
TAL
46,3
50,0
0021
,933
,87 7
02,
432,
725
19,5
01,1
511,
292,
533
Faci
lity
Fee
59,4
44To
tal B
orro
win
g C
osts
1,35
1,97
8
Not
e 1:
Loa
n 10
b - $
2,60
0,00
0 ha
s a
varia
ble
rate
of 5
.04%
for t
he m
onth
of J
une
2010
Not
e 2:
Tot
al L
oan
Inte
rest
acc
rued
for J
une
2010
= $
34,9
57.9
9N
ote
3: P
rinci
pal p
aym
ents
are
mad
e qu
arte
rly.
ITEM 8.1.1
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 33
ITEM 8.1.2 LIST OF PAYMENTS MADE FOR THE MONTHS ENDED 31 MAY 2010 AND 30 JUNE 2010 File No: FIN/5-02 (D/10/5791) Attachment(s): 1. List of payments made for the month ended 31 May 2010 2. List of payments made for the month ended 30 June 2010 Author: Kalwant Dhillon
SUMMARY The purpose of this report is to provide details of payments made during the periods identified. It is also a requirement as part of the delegation given to the Chief Executive Officer, to make payments from the Municipal Fund, that a list of payments made since the last Ordinary Council meeting be presented to Council. COMMENT The lists of payments for the months ended 31 May 2010 and 30 June 2010 are at Attachment One and Two to this Item and are presented for endorsement. Payments have been made in accordance with delegations that allow payments between meetings and are subsequently required to be presented to the next Council meeting following such payments. Further, at the Ordinary Council Meeting held on 15 October 2009, the Council delegated to the Chief Executive Officer the exercise of its power to make payments from the Municipal Fund. This delegation has been renewed upon annual reviews. In order to satisfy the requirements of Clause 13(2) of the Local Government (Financial Management) Regulations, a list of payments made must be submitted to the next Council meeting following such payments. It should be noted that generally all payments are GST inclusive and Mindarie Regional Council is able to claim this tax as an input credit when remittance of GST collected is made each month. Months Ended Account Vouchers Amount 31 May 2010 General Municipal 5718 - 5938
DP 393 – DP 404 EFT 237 – EFT 241 $4,938,382.39
30 June 2010 General Municipal 5939 - 6083 DP 405 – DP 423 EFT 242 – EFT 245 $3,600,658.63
MRC OFFICER RECOMMENDATION That Council endorse the list of payments made, as per the delegation made to the Chief Executive Officer, for the months ended 31 May 2010 and 30 June 2010.
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 34
ATTACHMENT ONE
TO ITEM 8.1.2
ORDINARY COUNCIL MEETING
26 AUGUST 2010
LIST OF PAYMENTS MADE FOR THE MONTH ENDED 31 MAY 2010
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 35
Che
que
Post
ing
Dat
eD
ocum
ent
No.
Vend
or N
ame
Des
crip
tion
Che
que
Am
ount
7/05
/201
057
18A
ir Li
quid
e W
A P
ty L
tdC
ylin
der h
ire fe
e at
wor
ksho
p$1
95.4
07/
05/2
010
5719
Aus
tral
ian
Rad
iatio
n Se
rvic
es P
ty L
tdR
adia
tion
Mon
itor C
alib
ratio
n &
ser
vici
ng a
t wei
ghbr
idge
$1,0
48.3
07/
05/2
010
5720
BEN
TLEY
KEH
OE
CO
NSU
LTIN
G G
RO
UP
Con
sulta
ncy
- Man
agem
ent P
erfo
rman
ce re
view
$3,5
75.0
07/
05/2
010
5721
BO
BJA
NE
TMA
RT
Rep
lace
pun
ctur
e ty
re w
ith n
ew -
Nis
san
Nav
ara
$292
.00
7/05
/201
057
22B
RA
ND
T EL
ECTR
ICA
L SE
RVI
CES
Gro
und
Wat
er M
anag
emen
t - T
amal
a P
ark
$495
.00
7/05
/201
057
23C
abch
arge
Aus
tral
ia L
tdTa
xi e
xpen
ses
- Con
fere
nces
& tr
aini
ng$2
34.9
67/
05/2
010
5724
Dia
mon
d Lo
ck a
nd K
eyIn
stal
latio
n of
dig
ital c
odel
ock
for C
ompu
ter r
oom
$539
.00
7/05
/201
057
25D
omai
n C
ater
ing
Cou
ncill
or m
eetin
g ex
pens
es$8
10.0
07/
05/2
010
5726
DR
IVE
IN E
LEC
TRIC
SN
ew b
atte
ry fo
r Tan
a G
360
$423
.00
7/05
/201
057
27El
ecte
kE
lect
rical
repa
irs a
t wei
ghbr
idge
due
to s
torm
$247
.50
7/05
/201
057
28EM
RC
Mat
tress
col
lect
ion
at R
ecyc
ling
Cen
tre$1
,749
.00
7/05
/201
057
29En
cycl
e C
onsu
lting
Pty
Ltd
Sky
wor
ks w
aste
ass
essm
ent r
epor
t$3
,195
.50
7/05
/201
057
30Eq
uilib
rium
Com
mun
icat
ion
Prin
ting
Hou
seho
ld H
azar
dous
Was
te b
roch
ures
$770
.00
7/05
/201
057
31Ex
cel W
indo
w C
lean
ing
Win
dow
cle
anin
g - A
dmin
bui
ldin
g, T
amal
a P
ark
$407
.00
7/05
/201
057
32FI
LTER
SU
PPLI
ESFi
lters
for d
ump
truck
$277
.24
7/05
/201
057
33Fr
eehi
llsLe
gal f
ees
- Adv
ice
on c
ompo
ster
cra
cks
at R
RF
$15,
098.
697/
05/2
010
5734
Fuji
Xero
x A
ustr
alia
Pty
Ltd
Pho
toco
pyin
g E
xpen
ses
$356
.40
7/05
/201
057
35G
LOB
AL
ELEC
TRO
TEC
H P
TY L
TDR
epai
rs to
the
Tita
n sy
stem
- M
ain
gate
at T
amal
a P
ark
$611
.88
7/05
/201
057
36G
reen
wor
ld In
door
Gar
dens
Mon
thly
pla
nt re
ntal
- A
dmin
offi
ce$3
96.8
47/
05/2
010
5737
Hay
s Sp
ecia
list R
ecru
itmen
t (A
ustr
alia
) P/L
Tem
pora
ry re
lief s
taff
- Rec
eptio
nist
$2,7
87.9
57/
05/2
010
5738
Hod
ge &
Col
lard
Rep
airs
to R
efus
e D
ispo
sal f
acili
ty -
Arc
hite
cts
Cos
ts$9
,447
.73
7/05
/201
057
39H
yder
Con
sulti
ng P
ty L
tdC
onsu
ltanc
y - W
aste
Min
imis
atio
n P
roje
ct (I
nteg
rate
d R
egio
nal P
lan)
$14,
132.
917/
05/2
010
5740
Imex
Sol
utio
ns W
a Pt
y Lt
dTR
IM s
yste
m u
pgra
de
$5,9
40.0
07/
05/2
010
5741
MA
GN
ETIC
AU
TOM
ATI
ON
PTY
LTD
Rep
airs
/ser
vici
ng -
Mai
n ga
te a
t Tam
ala
Par
k$2
03.5
07/
05/2
010
5742
MEE
CE
lect
rical
inst
alla
tion
& c
omm
issi
onin
g - R
RF
$13,
324.
307/
05/2
010
5743
Men
aglio
Sec
urity
& C
omm
unic
atio
nC
amer
a re
plac
emen
t at w
eigh
brid
ge -
Tam
ala
Par
k$2
,317
.70
7/05
/201
057
44M
ULT
IPR
OG
RA
MM
ING
PTY
LTD
IT s
ervi
ces
setu
p an
d co
nfig
urat
ion
cost
s - R
RF
$6,6
46.0
47/
05/2
010
5745
Onl
ine
Prin
ting
Serv
ices
Prin
ting
of B
usin
ess
card
s $5
80.0
07/
05/2
010
5746
OPT
US
CO
MM
UN
ICA
TIO
NS
Tele
phon
e E
xpen
ses
$758
.53
7/05
/201
057
47PI
RTE
K (M
ALA
GA
) PTY
LTD
Hyd
raul
ic h
ose
repa
ir - M
ulti
terr
ain
load
er$5
33.8
07/
05/2
010
5748
PIR
TEK
(MA
LAG
A) P
TY L
TDR
oadm
arki
ng p
aint
& m
ater
ials
$959
.20
7/05
/201
057
49R
ecla
im In
dust
ries
Tyre
s co
llect
ion
at R
ecyc
ling
Cen
tre$9
19.3
17/
05/2
010
5750
REm
ida
Pert
h In
cE
arth
Car
ers
wor
ksho
p ve
nue
hire
$150
.00
7/05
/201
057
51SB
S Si
ms
Gro
upE
-Was
te c
olle
ctio
n at
Rec
yclin
g C
entre
$9,9
05.2
37/
05/2
010
5752
SITA
Aus
tral
ia P
ty L
tdB
in H
ire -
Zero
Was
te P
lan
proj
ect
$4.2
67/
05/2
010
5753
Solid
Ser
vice
For
klift
Tyr
esR
epai
rs &
mai
nten
ance
- S
kid
stee
r loa
der
$4,4
11.0
07/
05/2
010
5754
Staf
f Lin
kC
ontra
ct L
abou
r Ext
erna
l - T
amal
a P
ark
$5,0
56.6
17/
05/2
010
5755
TELS
TRA
Tele
phon
e E
xpen
ses
$779
.11
7/05
/201
057
56Ve
olia
Env
ironm
enta
l Ser
vice
sB
in H
ire -
Zero
Was
te P
lan
proj
ect
$276
.40
7/05
/201
057
57W
AN
NER
OO
PLU
MB
ING
SER
VIC
EP
lum
bing
ser
vice
s - T
amal
a P
ark
$781
.00
7/05
/201
057
58W
oodh
ouse
Leg
alLe
gal E
xpen
ses
- City
of S
tirlin
g ca
se$1
,848
.00
7/05
/201
057
59Ya
kka
Pty
Ltd
Sta
ff U
nifo
rms
$438
.15
7/05
/201
057
60C
ardn
o Ep
pell
Ols
en P
ty L
tdR
esea
rch
wor
k fo
r Tam
ala
Par
k ac
cess
via
Mar
mio
n A
venu
e$7
,790
.70
Sche
dule
of P
aym
ent f
or M
ay 2
010
Cou
ncil
Mee
ting
- 26
Aug
ust 2
010
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 36
7/05
/201
057
61C
oven
trys
New
air
filte
rs fo
r Kub
oto
traile
r$5
96.2
57/
05/2
010
5762
Inst
ant P
rodu
cts
Gro
upW
aste
Edu
catio
n To
ilet H
ire$3
74.0
07/
05/2
010
5763
Joon
dalu
p O
ffice
Nat
iona
lS
tatio
nery
and
Prin
ting
expe
nses
$457
.55
7/05
/201
057
64N
ATI
ON
AL
TYR
ESP
lant
tyre
repa
irs -
Cat
erpi
llar l
oade
r $4
29.0
07/
05/2
010
5765
Pow
er In
dust
rial S
uppl
ies
Rig
ger g
love
s &
ear
plu
gs s
uppl
ies
- Wor
ksho
p$7
00.7
07/
05/2
010
5766
Red
11
Pty
Ltd
Pur
chas
e of
IT e
quip
men
t & c
onsu
mab
les
$582
.40
7/05
/201
057
67SA
PMEA
Con
fere
nce
atte
nden
ce L
GM
A N
atio
nal C
onfe
renc
e$1
00.0
07/
05/2
010
5768
Wes
Trac
Pty
Ltd
Eng
ine
oil p
urch
ase
for v
ario
us o
nsite
pla
nt $
mac
hine
ries
$2,1
01.3
110
/05/
2010
5769
MR
CP
etty
cas
h ex
pens
es$5
69.7
510
/05/
2010
5770
MR
CP
etty
cas
h re
imbu
rsem
ent t
o st
aff f
or c
onfe
renc
e$6
71.2
010
/05/
2010
5771
Min
darie
Reg
iona
l Cou
ncil
Staf
f Lot
to A
ccou
ntS
taff
lotto
- D
educ
ted
from
sta
ff sa
lary
$370
.00
10/0
5/20
1057
72M
enag
lio S
ecur
ity &
Com
mun
icat
ion
DV
R re
cord
er u
pgra
de a
t the
wei
ghbr
idge
$5,9
18.0
010
/05/
2010
5773
MU
LTIP
RO
GR
AM
MIN
G P
TY L
TDC
ompu
ter S
yste
ms
Mai
nten
ance
and
sup
port
$10,
601.
1110
/05/
2010
5774
Posi
tion
Part
ners
Topc
on R
L-10
01S
sin
gle
grad
e la
ser l
evel
$5,0
60.0
017
/05/
2010
5775
ALL
MA
RK
PR
OM
OTI
ON
SS
oven
iers
for W
aste
Edu
catio
n ev
ents
$2
,288
.00
17/0
5/20
1057
76A
RM
AG
UA
RD
Cas
h co
llect
ion
fee
$640
.17
17/0
5/20
1057
77A
UST
RA
LIA
PO
ST -
PER
THP
osta
ge &
Fre
ight
$5
13.2
517
/05/
2010
5778
Bun
ning
s B
uild
ing
Supp
lies
Sup
plie
s fo
r Bus
hlan
d m
anag
emen
t$5
26.0
617
/05/
2010
5779
City
of W
anne
roo
Col
lect
ion
of a
dditi
onal
car
ts -
was
te m
anag
emen
t$3
98.4
017
/05/
2010
5780
CLE
AN
SW
EEP
Acc
ess
Roa
d M
aint
enan
ce a
t Tam
ala
Par
k$1
,615
.63
17/0
5/20
1057
81C
omm
and
A C
omR
epai
r EFT
PO
S fa
ult a
t wei
ghbr
idge
$165
.00
17/0
5/20
1057
82D
ig E
arth
Con
trac
ting
Trai
ning
cou
rse
- For
klift
$375
.00
17/0
5/20
1057
83Fu
ji Xe
rox
Aus
tral
ia P
ty L
tdP
urch
ase
of re
cycl
ed p
rintin
g pa
per
$219
.45
17/0
5/20
1057
84G
LOB
AL
ELEC
TRO
TEC
H P
TY L
TDC
ontro
l Fen
cing
Mai
nten
ance
at T
amal
a P
ark
$191
.13
17/0
5/20
1057
85G
OLD
ER A
SSO
CIA
TES
PTY
LTD
Sta
ge 2
Pha
se 3
con
stru
ctio
n - T
amal
a P
ark
$63,
211.
5017
/05/
2010
5786
Hay
s Sp
ecia
list R
ecru
itmen
t (A
ustr
alia
) P/L
Tem
pora
ry re
lief s
taff
- Rec
eptio
nist
$1,2
21.0
017
/05/
2010
5787
HIT
AC
HI C
ON
STR
UC
TIO
N M
AC
HIN
ERY
Rep
air a
nd M
aint
enan
ce, A
rticu
late
d D
ump
truck
$290
.62
17/0
5/20
1057
88Im
ex S
olut
ions
Wa
Pty
Ltd
Trai
ning
pro
vide
d on
upg
rade
d TR
IM d
atab
ase
$907
.50
17/0
5/20
1057
89In
form
atio
n O
utlo
ok P
ty L
tdC
ompu
ter s
yste
m m
aint
enan
ce &
Sup
port
- Nav
isio
n Fi
nanc
ials
& P
ayro
ll sy
stem
s$9
90.0
017
/05/
2010
5790
JOO
ND
ALU
P R
ESO
RT
CE
AG
Mee
ting
$718
.00
17/0
5/20
1057
91K
INR
OSS
SU
PA IG
AS
taff
Am
eniti
es$3
88.3
917
/05/
2010
5792
MIN
DA
RIE
BU
S C
HA
RTE
RW
aste
Man
agem
ent E
duca
tion
tour
$1
65.0
017
/05/
2010
5793
MU
LTIP
RO
GR
AM
MIN
G P
TY L
TDR
epla
cem
ent o
f Com
pute
r Equ
ipm
ent
$572
.12
17/0
5/20
1057
94N
ever
fail
Sprin
gwat
er L
tdS
taff
Am
eniti
es$1
36.1
017
/05/
2010
5795
Nor
ther
n D
istr
icts
Pes
t Man
agem
ent
Pes
t Con
trol m
anin
tena
nce
at T
amal
a P
ark
$154
.00
17/0
5/20
1057
96O
RS
GR
OU
PW
elln
ess
Pro
gram
s - C
ouns
ellin
g se
rvic
es$1
43.0
017
/05/
2010
5797
REP
CO
AU
TO P
AR
TS-C
lark
son
Exp
enda
ble
Tool
s fo
r loa
der a
nd fi
re fi
ghtin
g ho
se$1
16.2
117
/05/
2010
5798
SBS
Sim
s G
roup
E-W
aste
col
lect
ion
at R
ecyc
ling
Cen
tre$8
,653
.98
17/0
5/20
1057
99St
aff L
ink
Con
tract
Lab
our E
xter
nal -
Bus
hlan
d m
gt. &
recy
ling
cent
re$7
,656
.41
17/0
5/20
1058
00ST
EVE'
S M
OB
ILE
TYR
E SE
RVI
CE
Tyre
s an
d Tu
bes
for H
ino
bin
truck
$145
.00
17/0
5/20
1058
01TA
LES
WIT
H A
TW
IST
Wan
nero
o S
hopp
ing
Cen
tre H
olid
ay s
how
s - W
aste
Edu
catio
n P
rogr
am$6
,930
.00
17/0
5/20
1058
02TE
LSTR
ATe
leph
one/
Mob
ile E
xpen
ses
$1,6
06.9
317
/05/
2010
5803
The
Labe
l Fac
tory
Stic
kers
han
d ou
t at w
aste
Edu
catio
n ev
ents
$1
,476
.20
17/0
5/20
1058
04Tr
avel
Ass
ocia
tes
Aus
tral
ia P
ty L
tdLG
MS
con
fere
nce
- Tra
vel &
acc
omod
atio
n ex
pens
es$3
,549
.46
17/0
5/20
1058
05U
HY
HA
INES
NO
RTO
NS
taff
train
ing
$2,0
02.0
017
/05/
2010
5806
UR
SC
onsu
ltanc
y - R
RF
infra
stru
ctur
e$3
,664
.93
17/0
5/20
1058
07W
est A
ustr
alia
n St
eel S
ales
Wel
ded
trial
miil
iped
e ba
rrie
r $5
67.6
017
/05/
2010
5808
Wes
tern
Pla
nt H
ire (W
A) P
ty L
tdC
rush
er &
dig
ger h
ire fo
r exc
avat
ion
$10,
362.
00
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 37
17/0
5/20
1058
09W
OR
K C
LOB
BER
Sup
ply
of S
afet
y B
oots
$1
36.8
017
/05/
2010
5810
Aire
frig
Aus
tral
ia P
ty L
tdC
yclin
der h
ire fo
r gas
rem
oved
from
frid
ges
at re
cycl
e ce
ntre
$641
.17
17/0
5/20
1058
11A
ustr
alia
n In
stitu
te o
f Man
agem
ent
Var
ious
trai
ning
cou
rses
atte
nded
by
staf
f$3
,175
.00
17/0
5/20
1058
12C
anno
n H
ygie
ne A
ustr
alia
Pty
Ltd
Gen
eral
Hyg
iene
Mai
nten
ance
$7
85.1
517
/05/
2010
5813
Hay
mar
ket P
ty L
tdE
arth
Car
ers
broc
hure
s fo
r Was
te E
duca
tion
$497
.20
17/0
5/20
1058
14N
ATI
ON
AL
TYR
ESR
epai
r & re
plac
e le
ft ha
nd re
ar ty
re -
Cat
erpi
llar l
oade
r$1
,003
.75
17/0
5/20
1058
15D
irect
Res
pons
e G
raph
ics
Gra
phic
s fo
r Was
te E
duca
tion
vehi
cle
$649
.00
19/0
5/20
1058
16M
RC
Pet
ty c
ash
reim
burs
emen
t $6
10.8
020
/05/
2010
5817
Ala
nce
New
spap
er &
Mag
azin
e D
eliv
ery
Per
iodi
cals
/ Pub
licat
ions
& s
ubsc
riptio
ns$1
17.7
020
/05/
2010
5818
Bon
nie
Dav
ies
Was
te M
anag
emen
t Edu
catio
n S
peak
er h
ire$1
00.0
020
/05/
2010
5819
CA
LTEX
AU
STR
ALI
A P
ETR
OLE
UM
PTY
Pla
nt -
Fuel
and
Oil
$607
.07
20/0
5/20
1058
20D
epar
tmen
t of E
nviro
nmen
t & C
onse
rvat
ion
Tam
ala
Par
k Li
cens
e Fe
e re
new
al$1
7,27
1.23
20/0
5/20
1058
21D
RA
GE
SIG
NS
Sig
nage
- H
HW
ban
ner f
or W
aste
Edu
catio
n$1
87.0
020
/05/
2010
5822
DR
IVE
IN E
LEC
TRIC
SR
epai
rs to
rear
ligh
t wiri
ng fo
r Hin
o bi
n tru
ck$4
34.6
520
/05/
2010
5823
HSE
Con
trol
Pty
Ltd
Env
ironm
enta
l Con
tract
Sta
ff$1
2,17
7.00
20/0
5/20
1058
24IW
Pro
ject
sR
RF
Pro
ject
Man
ager
$18,
302.
9020
/05/
2010
5825
Leed
ervi
lle S
port
ing
Clu
bH
all h
ire fo
r Ear
th C
arer
s gr
adua
tion
$250
.00
20/0
5/20
1058
26LI
NC
STR
ATE
GIC
Was
te E
duca
tion
Cen
tre -
Ear
th C
arer
s bl
og &
For
um p
roje
ct$6
,383
.30
20/0
5/20
1058
27N
CS
Inte
rnat
iona
lM
onito
ring
prog
ram
- IS
O 1
4001
cer
tific
atio
n at
Tam
ala
Par
k$2
,216
.50
20/0
5/20
1058
28R
ed 1
1 Pt
y Lt
dS
uppl
y of
Com
pute
r Con
sum
able
s $1
99.8
020
/05/
2010
5829
Rho
nda
Evan
sN
avis
ion
Fina
ncia
ls S
uppo
rt $4
84.0
020
/05/
2010
5830
SYN
NO
TT M
ULH
OLL
AN
D M
AN
AG
EMEN
T C
ontra
ct la
bour
- M
arke
ting
& w
aste
edu
catio
n$1
4,73
4.50
20/0
5/20
1058
31TE
LSTR
ATe
leph
one
Exp
ense
s$4
12.5
020
/05/
2010
5832
Dep
artm
ent o
f Pla
nnin
g &
Infr
astr
uctu
reV
ario
us M
otor
veh
icle
lice
nses
$400
.05
20/0
5/20
1058
33M
inda
rie R
egio
nal C
ounc
il St
aff L
otto
Acc
ount
Sta
ff lo
tto -
Ded
ucte
d fro
m s
taff
sala
ry$3
70.0
021
/05/
2010
5834
Ast
eron
Por
tfolio
Ser
vice
sS
uper
annu
atio
n pr
emiu
m$3
21.5
621
/05/
2010
5835
Aus
tral
ian
Supe
r Adm
inis
trat
ion
Sup
eran
nuat
ion
prem
ium
$124
.12
21/0
5/20
1058
36C
BU
SS
uper
annu
atio
n pr
emiu
m$3
22.3
921
/05/
2010
5837
CH
ILD
SU
PPO
RT
Chi
ld S
uppo
rt A
llow
ance
pay
men
t - D
educ
tion
mad
e fro
m s
taff
sala
ry$4
92.3
021
/05/
2010
5838
Hea
lth In
sura
nce
Fund
of W
AS
uper
annu
atio
n pr
emiu
m$4
00.0
021
/05/
2010
5839
HES
TA S
UPE
R F
UN
DS
uper
annu
atio
n pr
emiu
m$1
,408
.86
21/0
5/20
1058
40Po
rtfo
liofo
cus
- Pre
miu
m R
etire
men
t Ser
vice
sS
uper
annu
atio
n pr
emiu
m$2
,221
.00
21/0
5/20
1058
41R
EST
Supe
rann
uatio
nS
uper
annu
atio
n pr
emiu
m$4
37.0
221
/05/
2010
5842
WA
LGS
PLA
N P
TY L
TDS
uper
annu
atio
n pr
emiu
m$3
3,80
8.36
21/0
5/20
1058
43W
ESTS
CH
EME
Sup
eran
nuat
ion
prem
ium
$796
.50
24/0
5/20
1058
44A
dvan
ced
Traf
fic M
anag
emen
t (W
A) P
ty L
tdTr
affic
man
agem
ent a
t wei
ghbr
idge
$5,9
56.5
024
/05/
2010
5845
DB
S FE
NC
ING
Litte
r con
trol f
ence
at T
amal
a P
ark
$16,
934.
5024
/05/
2010
5846
Inga
l Civ
il Pr
oduc
tsM
etal
pos
ts fo
r litt
er fe
nce
$8,4
70.0
024
/05/
2010
5847
Wes
tern
Pla
nt H
ire (W
A) P
ty L
tdC
rush
er &
dig
ger h
ire fo
r exc
avat
ion
$13,
585.
0024
/05/
2010
5848
MR
CR
eim
burs
emen
t of p
etty
cas
h ex
pens
es$9
54.0
525
/05/
2010
5849
Car
Car
e (W
A) -
Min
darie
Mot
or v
ehic
le m
aint
enan
ce$9
15.0
025
/05/
2010
5850
Gra
nt O
'Brie
nC
ontra
ct L
abou
r Ext
erna
l - W
eedi
ng g
rass
$560
.00
25/0
5/20
1058
51H
eggi
es P
ty L
tdLa
ndfil
l Gas
Mon
itorin
g$1
,258
.13
25/0
5/20
1058
52K
itec
Elec
tric
al S
ervi
ces
Rep
air f
lood
light
s at
the
recy
clin
g ce
ntre
$1,0
16.6
825
/05/
2010
5853
LAN
DFI
LL G
AS
& P
OW
ER P
TY L
TDE
lect
ricity
usa
ge a
t Tam
ala
Par
k$3
,112
.38
25/0
5/20
1058
54N
ATI
ON
WID
E O
ILO
il co
llect
ion
at R
ecyc
ling
Cen
tre$6
15.4
525
/05/
2010
5855
TOM
'S C
RA
NES
(WA
)C
rane
hire
for r
ear d
rum
rem
oval
for T
ana
G36
0$1
,676
.13
25/0
5/20
1058
56W
oodh
ouse
Leg
alLe
gal E
xpen
ses
- City
of S
tirlin
g ca
se$3
7,71
4.60
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 38
25/0
5/20
1058
57C
ity o
f Joo
ndal
upLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
for J
une
2010
$8,8
76.1
125
/05/
2010
5858
City
of P
erth
Leas
e Fe
e Lo
t 118
Mar
mio
n A
ve fo
r Jun
e 20
10$4
,438
.06
25/0
5/20
1058
59C
ity o
f Stir
ling
Leas
e Fe
e Lo
t 118
Mar
mio
n A
ve fo
r Jun
e 20
10$1
7,75
2.23
25/0
5/20
1058
60C
ity o
f Wan
nero
oLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
for J
une
2010
$8,8
76.1
125
/05/
2010
5861
Tow
n of
Cam
brid
geLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
for J
une
2010
$4,4
38.0
625
/05/
2010
5862
Tow
n of
Vic
toria
Par
kLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
for J
une
2010
$4,4
38.0
625
/05/
2010
5863
Tow
n of
Vin
cent
Leas
e Fe
e Lo
t 118
Mar
mio
n A
ve fo
r Jun
e 20
10$4
,438
.06
26/0
5/20
1058
64H
ealth
Insu
ranc
e Fu
nd o
f WA
Leas
e Fe
e Lo
t 118
Mar
mio
n A
ve fo
r Jun
e 20
10$3
81.1
027
/05/
2010
5865
Vent
oura
s A
dver
tisin
g &
Des
ign
Des
igni
ng o
f HH
W b
roch
ures
$4
,393
.40
31/0
5/20
1058
661s
t Wem
bley
Dow
ns S
cout
Gro
upW
aste
Man
agem
ent E
duca
tion
bus
tour
$30.
0031
/05/
2010
5867
AC
TIO
N L
OC
K S
ERVI
CE
Pad
lock
s fo
r HH
W s
heds
$149
.00
31/0
5/20
1058
68A
DVA
NC
ED N
ETTI
NG
PTY
LTD
Clip
s fo
r litt
er fe
nce
$990
.00
31/0
5/20
1058
69A
ir W
ell P
umps
Pty
Ltd
Mon
thly
site
insp
ectio
n pu
mpi
ng e
quip
men
t$1
,432
.29
31/0
5/20
1058
70B
ENTL
EY K
EHO
E C
ON
SULT
ING
GR
OU
PC
onsu
ltanc
y - M
anag
emen
t Per
form
ance
revi
ew$5
50.0
031
/05/
2010
5871
BH
W C
onsu
lting
Con
sulta
ncy
- Stra
tegi
c P
roje
ct G
roup
adv
isor
y$2
,255
.00
31/0
5/20
1058
72B
ioB
ag A
ustr
alas
ia P
ty L
tdB
ioga
s fo
r Was
te M
inim
isat
ion
Pro
ject
Cle
an2S
tream
$4,6
43.6
231
/05/
2010
5873
BO
BJA
NE
TMA
RT
Pun
ctur
e re
pair
- Nis
san
patro
l fire
ute
$110
.00
31/0
5/20
1058
74C
abch
arge
Aus
tral
ia L
tdTa
xi e
xpen
ses
- Con
fere
nces
& tr
aini
ng$1
12.3
131
/05/
2010
5875
Cas
tle S
ecur
ity &
Ele
ctric
al P
tyR
epla
ce s
torm
dam
aged
GP
RS
uni
ts
$2,3
72.0
031
/05/
2010
5876
CC
I Cha
mbe
r of C
omm
erce
and
Indu
stry
New
Har
mon
ised
OS
H S
yste
m$2
42.0
031
/05/
2010
5877
CH
UB
B F
IRE
SAFE
TY L
TDFi
re E
xtin
guis
her c
heck
s/m
aint
enan
ce a
t Tam
ala
Par
k$4
,024
.90
31/0
5/20
1058
78C
LEA
N S
WEE
PA
cces
s R
oad
Mai
nten
ance
at T
amal
a P
ark
$962
.51
31/0
5/20
1058
79C
OA
TES
HIR
EH
ire E
quip
men
t - K
nuck
le b
oom
requ
ired
for f
ittin
g fe
nce
at T
amal
a P
ark
$2,1
18.6
931
/05/
2010
5880
Com
man
d A
Com
Rep
air t
elep
hone
wiri
ng a
t wei
ghbr
idge
$561
.00
31/0
5/20
1058
81C
oupl
ers
Mal
aga
Fitti
ngs
for u
nder
grou
nd fi
res
$618
.82
31/0
5/20
1058
82C
oven
trys
Exp
enda
ble
Tool
s$1
71.6
031
/05/
2010
5883
CSI
RO
AC
CO
UN
TS R
ECEI
VAB
LEG
roun
d W
ater
Man
agem
ent P
rogr
am$5
3,56
5.60
31/0
5/20
1058
84C
ube
Con
sulti
ng P
ty L
tdIN
X S
yste
ms
mai
nten
ance
$786
.50
31/0
5/20
1058
85D
avro
Inte
riors
Sup
ply
and
fittin
g fo
r tur
n ta
ble
base
s$2
,343
.00
31/0
5/20
1058
86D
omai
n C
ater
ing
Spe
cial
Cou
ncil
Mee
ting
cate
ring
expe
nses
$997
.50
31/0
5/20
1058
87EM
RC
Mat
tress
col
lect
ion
at R
ecyc
ling
Cen
tre$3
,575
.00
31/0
5/20
1058
88Eq
uilib
rium
Com
mun
icat
ion
Prin
ting
of H
HW
bro
chur
es$2
,432
.76
31/0
5/20
1058
89Fr
eehi
llsM
onito
ring
Pro
gram
- E
MS
lega
l rev
iew
$2
,530
.00
31/0
5/20
1058
90Fu
ji Xe
rox
Aus
tral
ia P
ty L
tdP
hoto
copi
er le
ase
and
phot
ocop
ying
exp
ense
s$2
,784
.73
31/0
5/20
1058
91G
eode
tic S
uppl
y &
Rep
air P
ty L
tdS
urve
y pe
gs &
Jar
rah
stak
es fo
r rev
eget
atio
n at
Tam
ala
Par
k$1
14.4
031
/05/
2010
5892
Gre
enw
ay E
nter
pris
esC
asto
r bus
h co
ntro
l pes
ticid
e ta
blet
s fo
r Tam
ala
Par
k si
te$1
40.2
031
/05/
2010
5893
Gre
enw
orld
Indo
or G
arde
nsP
lant
rent
al -
Adm
in o
ffice
, Tam
ala
Par
k$3
96.8
431
/05/
2010
5894
Hod
ge &
Col
lard
Arc
hite
ct C
ost f
or p
relim
inar
y pl
ans
to th
e A
dmin
. Bui
ldin
g ex
tens
ion
$5,4
01.0
031
/05/
2010
5895
Hyd
er C
onsu
lting
Pty
Ltd
Con
sulta
ncy
- Was
te M
inim
isat
ion
Pro
ject
(Int
egra
ted
Reg
iona
l Pla
n)$1
4,13
2.91
31/0
5/20
1058
96In
stan
t Pro
duct
s G
roup
Was
te E
duca
tion
Toile
t Hire
$424
.16
31/0
5/20
1058
97Ja
snea
tG
ener
al C
lean
ing
at T
amal
a P
ark
Offi
ces
$1,8
37.2
231
/05/
2010
5898
Joon
dalu
p O
ffice
Nat
iona
lS
uppl
y of
offi
ce s
tatio
nery
$379
.25
31/0
5/20
1058
99K
apis
h Pt
yl L
tdTR
IM E
xplo
rer t
rain
ing
$3,6
97.7
331
/05/
2010
5900
Kite
c El
ectr
ical
Ser
vice
sD
isco
nnec
t/rec
onne
ct fu
el b
owse
r wiri
ng a
t Tam
ala
Par
k w
orks
hop
$827
.21
31/0
5/20
1059
01M
agic
orp
Pty
Ltd
Tele
phon
e vo
icem
ail m
essa
ge s
ubsc
riptio
n$1
03.4
031
/05/
2010
5902
MA
GN
ETIC
AU
TOM
ATI
ON
PTY
LTD
Ann
ual M
ain
Gat
e M
aint
enan
ce -
Tam
ala
Par
k67
6.5
31/0
5/20
1059
03M
edve
t Sci
ence
Pty
Ltd
Dru
g &
Alc
ohol
test
ing
at T
amal
a P
ark
$3,7
31.7
531
/05/
2010
5904
MER
CU
RY
Cou
rier e
xpen
ses
$1,5
06.4
6
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 39
31/0
5/20
1059
05M
idal
ia S
teel
Ste
el b
eam
s/ba
rs fo
r was
hbay
are
a$6
30.5
231
/05/
2010
5906
MO
BIL
E M
OU
SES
taff
Trai
ning
for m
icro
soft
prod
uct
$255
.00
31/0
5/20
1059
07N
ever
fail
Sprin
gwat
er L
tdS
taff
Am
eniti
es$8
1.60
31/0
5/20
1059
08N
ovel
Idea
s &
Sol
utio
nsM
illip
ede
light
trap
s$1
,670
.00
31/0
5/20
1059
09R
elia
nce
Petr
oleu
mS
uppl
y of
Dis
tilla
te$4
3,74
9.58
31/0
5/20
1059
10R
EPC
O A
UTO
PA
RTS
-Cla
rkso
nE
xpen
dabl
e To
ols
$27.
4331
/05/
2010
5911
Ret
ravi
sion
- Jo
onda
lup
Frid
ge fo
r sto
rage
of s
eeds
- B
ushl
and
man
agem
ent
$1,3
60.0
031
/05/
2010
5912
Ric
hard
Nob
le &
Co
Con
sulta
ncy
- Pro
spec
tive
prop
erty
acq
uisi
tion
$1,5
92.8
031
/05/
2010
5913
Salm
at M
edia
Forc
eD
istri
butio
n of
MR
C N
ews
lette
rs
$11,
393.
3031
/05/
2010
5914
SJM
Fen
cing
Inst
alla
tion
of li
tter f
ence
at T
amal
a P
ark
$24,
475.
0031
/05/
2010
5915
Staf
f Lin
kC
ontra
ct L
abou
r Ext
erna
l - B
ushl
and
mgt
. & re
cylin
g ce
ntre
$6,6
27.9
831
/05/
2010
5916
STEV
E'S
MO
BIL
E TY
RE
SER
VIC
ETy
re re
pairs
to C
ater
pilla
r Gra
der
$385
.00
31/0
5/20
1059
17TA
LES
WIT
H A
TW
IST
Was
te E
duca
tion
Cen
tre -
Pup
pet s
how
s in
sch
ools
$1
0,01
0.00
31/0
5/20
1059
18TE
LSTR
ATe
leph
one
Exp
ense
s$7
17.0
931
/05/
2010
5919
The
Exec
utiv
e C
onne
ctio
n Pt
y Lt
dS
ubsc
riptio
n &
sem
inar
fees
$4,6
80.5
031
/05/
2010
5920
The
Fact
ory
RR
F V
isito
rs C
entre
Des
ign/
sign
age
$22,
000.
0031
/05/
2010
5921
The
HU
B M
arke
ting
Com
mun
icat
ion
Pty
Ltd
Was
te M
inim
isat
ion
Pro
ject
- C
lean
2Stre
am F
inal
repo
rt$6
,490
.00
31/0
5/20
1059
22TO
M'S
CR
AN
ES (W
A)
Cra
ne h
ire to
shi
ft fu
el ta
nk n
ear w
orks
hop
$701
.25
31/0
5/20
1059
23To
wn
of C
ambr
idge
Rei
mbu
rsem
ent -
Wor
m F
arm
s fo
r com
petit
ions
$759
.00
31/0
5/20
1059
24D
epar
tmen
t of P
lann
ing
& In
fras
truc
ture
Mot
or v
ehic
le li
cens
es$3
15.7
031
/05/
2010
5925
WA
Loc
al G
over
nmen
t Ass
ocia
tion
Not
ices
/adv
ertis
emen
ts$3
,480
.91
31/0
5/20
1059
26W
AN
NER
OO
PLU
MB
ING
SER
VIC
EB
uild
ing
Mai
nten
ance
$2,4
86.0
031
/05/
2010
5927
Wat
er D
ynam
ics
Sup
ply
and
Inst
all R
etic
ulat
ion
$6,4
20.7
031
/05/
2010
5928
WES
T C
OA
ST C
OLL
EGE
OF
TAFE
Sta
ff Tr
aini
ng$6
9.00
31/0
5/20
1059
29W
este
rn P
lant
Hire
(WA
) Pty
Ltd
Cru
sher
& d
igge
r hire
for e
xcav
atio
n$3
9,87
5.00
31/0
5/20
1059
30W
esTr
ac P
ty L
tdG
rapp
le c
ylin
der f
or M
ulti
Terr
ain
load
er$1
,888
.94
31/0
5/20
1059
31SY
NN
OTT
MU
LHO
LLA
ND
MA
NA
GEM
ENT
Con
tract
labo
ur -
Mar
ketin
g &
was
te e
duca
tion
$14,
784.
0031
/05/
2010
5932
AR
TPR
OO
F PR
INTI
NG
CO
PTY
LTD
Prin
ting
of M
RC
new
slet
ters
$33,
102.
0031
/05/
2010
5933
Col
onia
l Prin
t & P
rom
otio
nsP
rom
otio
ns M
ater
ial -
Was
te E
duca
tion
$2,2
92.9
531
/05/
2010
5934
CO
MM
UN
ITY
NEW
SPA
PER
GR
OU
PA
dver
tisem
ent i
n lo
cal n
ewsp
aper
s &
oth
er E
arth
car
ers
prog
ram
s ad
s.$8
,481
.88
31/0
5/20
1059
35En
viro
drill
(WA
) Pty
Ltd
Dril
l & in
stal
latio
n of
Lan
dfill
gas
mon
itors
$35,
640.
0031
/05/
2010
5936
Post
er F
akto
ryO
SH
saf
ety
post
er -
2010
/11
$1,4
30.0
031
/05/
2010
5937
TOM
'S C
RA
NES
(WA
)C
rane
hire
exp
ense
s - r
eloc
ate
fuel
tank
$1,3
28.2
531
/05/
2010
5938
Can
celle
dC
ance
lled
$0.0
0To
tal C
hequ
e Pa
ymen
ts$9
58,0
13.4
8
3/05
/201
0D
P-0
0393
Iinet
Lim
ited
Inte
rnet
VO
IP c
harg
e$1
1.44
10/0
5/20
10D
P-0
0394
Com
mon
wea
lth B
ank
Loan
11
repa
ymen
t$7
4,93
7.85
19/0
5/20
10D
P-0
0395
Nat
iona
l Aus
tral
ia B
ank
NA
B C
onne
ct F
ee$2
0.00
20/0
5/20
10D
P-0
0396
Nat
iona
l Aus
tral
ia B
ank
Cre
dit C
ard
expe
nses
- E
nviro
conf
eren
ce$4
1,13
0.98
21/0
5/20
10D
P-0
0397
Nat
iona
l Aus
tral
ia B
ank
Mer
chan
t Fee
Cha
rges
$9
93.2
821
/05/
2010
DP
-003
98A
ustr
alia
n Ta
xatio
n O
ffice
BA
S J
uly
09 A
djus
tmen
t$7
0,41
1.00
21/0
5/20
10D
P-0
0399
Aus
tral
ian
Taxa
tion
Offi
ceB
AS
Apr
il 20
10$2
24,5
83.0
027
/05/
2010
DP
-004
00C
omm
onw
ealth
Ban
kLo
an 1
0B re
paym
ent
$10,
065.
2031
/05/
2010
DP
-004
01N
atio
nal A
ustr
alia
Ban
kA
ccou
nt K
eepi
ng F
ee$1
68.2
031
/05/
2010
DP
-004
02N
atio
nal A
ustr
alia
Ban
kB
ill D
raw
dow
n Fe
e$1
50.0
031
/05/
2010
DP
-004
03N
atio
nal A
ustr
alia
Ban
kLo
an 1
0C re
paym
ent
$60,
417.
7931
/05/
2010
DP
-004
04C
omm
onw
ealth
Ban
kLo
an 8
repa
ymen
t$2
2,17
8.67
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 40
Tota
l Dire
ct P
aym
ents
$505
,067
.41
7/05
/201
0E
FT-0
0237
MR
CP
ayro
ll E
mpl
oyee
Wag
es$1
07,0
41.3
310
/05/
2010
EFT
-002
38B
CL
Con
stru
ctio
ns P
ty L
tdB
CL
Cla
im 7
- A
dmin
. & W
eigh
brid
ge b
uild
ings
$58,
272.
4611
/05/
2010
EFT
-002
39D
ept.
of E
nviro
nmen
t & C
onse
rvat
ion
DE
P L
andf
ill le
vy
$1,9
83,8
34.5
321
/05/
2010
EFT
-002
40M
RC
Pay
roll
Em
ploy
ee W
ages
$104
,119
.07
26/0
5/20
10E
FT-0
0241
Bio
visi
on 2
020
Pty
Ltd
Con
tract
or F
ees
- RR
F$1
,222
,034
.11
Tota
l EFT
Pay
men
ts$3
,475
,301
.50
Sum
mar
y Sc
hedu
le o
f Pay
men
ts
Che
que
Paym
ents
Che
que
No.
571
8 to
593
8$9
58,0
13.4
8
Elec
tron
ic P
aym
ents
DP-
003
93 to
DP-
004
04$5
05,0
67.4
1EF
T- 0
0237
to E
FT- 0
0241
$3,4
75,3
01.5
0
Gra
nd T
otal
$4,9
38,3
82.3
9
CER
TIFI
CA
TE O
F C
HIE
F EX
ECU
TIVE
OFF
ICER
This
sch
edul
e of
acc
ount
s w
hich
was
pas
sed
for p
aym
ent,
cove
ring
vouc
hers
as
abov
e w
hich
was
subm
itted
to e
ach
mem
ber o
f Cou
ncil
on 2
6th
Aug
ust 2
010
has
been
che
cked
and
is fu
lly s
uppo
rted
by v
ouch
ers
and
invo
ices
whi
ch a
re s
ubm
itted
her
ewith
and
whi
ch h
ave
been
dul
y ce
rtifi
ed a
sto
the
rece
ipt o
f goo
ds a
nd th
e re
nditi
on o
f ser
vice
s an
d as
to p
rices
, com
puta
tions
, and
co
stin
g an
d th
e am
ount
s du
e fo
r pay
men
t.
CH
IEF
EXEC
UTI
VE O
FFIC
ER
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 41
ATTACHMENT TWO
TO ITEM 8.1.2
ORDINARY COUNCIL MEETING
26 AUGUST 2010
LIST OF PAYMENTS MADE FOR THE MONTH ENDED 30 JUNE 2010
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 42
Che
que
Post
ing
Dat
eD
ocum
ent N
o.Ve
ndor
Nam
eD
escr
iptio
nC
hequ
e A
mou
nt9/
06/2
010
5939
MR
CP
etty
cas
h re
imbu
rsem
ent
$476
.05
9/06
/201
059
40A
dvan
ced
Traf
fic M
anag
emen
t (W
A) P
ty L
tdTr
affic
man
agem
ent a
t Tam
ala
Par
k w
eigh
brid
ge$1
,720
.40
9/06
/201
059
41A
ir Li
quid
e W
A P
ty L
tdC
ylin
der h
ire a
t wor
ksho
p$1
95.4
09/
06/2
010
5942
Aire
frig
Aus
tral
ia P
ty L
tdC
ylin
der h
ire a
t rec
yclin
g ce
ntre
$16.
509/
06/2
010
5943
Aus
tral
ian
Inst
itute
of M
anag
emen
tS
taff
train
ing
$965
.00
9/06
/201
059
44B
unni
ngs
Bui
ldin
g Su
pplie
sP
est c
ontro
l sup
plie
s $4
04.1
09/
06/2
010
5945
CM
A R
ecyc
ling
Fluo
ros
colle
ctio
n at
Rec
yclin
g C
entre
$1,8
88.4
89/
06/2
010
5946
DA
VID
GR
AY
& C
O P
/LP
urch
ase
of w
heel
ie b
ins
- Was
te M
inim
isat
ion
Pro
ject
$5
2,53
6.00
9/06
/201
059
47D
UN
& B
RA
DST
REE
T A
UST
RA
LIA
P/L
Deb
t rec
over
y fe
e$5
32.9
39/
06/2
010
5948
Fire
Pro
Extr
eme
Sup
ply
and
Del
iver
y of
fire
figh
ting
equi
pmen
t$2
,640
.00
9/06
/201
059
49FT
A F
OR
KLI
FT H
IRE
Bra
ke p
arts
for E
lect
ric b
uggy
$755
.26
9/06
/201
059
50H
EALT
H O
N T
HE
MO
VEFl
u va
cina
tions
for s
taff
$682
.00
9/06
/201
059
51H
oriz
ons
Wes
t Bus
& C
oach
lines
Was
te E
duca
tion
bus
tour
s$4
00.0
09/
06/2
010
5952
Ken
wic
k D
rum
Lau
nder
ers
Col
lect
ion
of h
eavy
dut
y pa
int c
ans
from
Rec
yclin
g C
entre
$400
.00
9/06
/201
059
53K
INR
OSS
SU
PA IG
AS
taff
Am
eniti
es$6
16.4
39/
06/2
010
5954
Kite
c El
ectr
ical
Ser
vice
sQ
uarte
rly e
lect
rical
tagg
ing
at w
orks
hop
$499
.53
9/06
/201
059
55M
ETTL
ER T
OLE
DO
LIM
ITED
Tam
ala
Par
k w
eigh
brid
ge a
nnua
l mai
nten
ance
$1,6
36.2
39/
06/2
010
5956
MIN
DA
RIE
BU
S C
HA
RTE
RW
aste
Edu
catio
n bu
s to
urs
$1,4
00.0
09/
06/2
010
5957
OPT
US
CO
MM
UN
ICA
TIO
NS
Tele
phon
e E
xpen
ses
$752
.80
9/06
/201
059
58Pe
rthw
aste
Pty
Ltd
Ass
embl
y &
dis
tribu
tion
of b
iobi
ns -
Was
te M
inim
isat
ion
Pro
ject
$2
5,92
7.37
9/06
/201
059
59PM
P D
istr
ibut
ion
Dis
tribu
tion
Hou
seho
ld H
azar
dous
Was
te fl
yers
$3,8
20.1
59/
06/2
010
5960
TELS
TRA
Tele
phon
e E
xpen
ses
$894
.50
9/06
/201
059
61C
oupl
ers
Mal
aga
Rep
lace
dam
aged
pip
e fit
tings
for T
amal
a P
ark
site
$433
.69
9/06
/201
059
62PI
RTE
K (M
ALA
GA
) PTY
LTD
Hyd
raul
ic h
ose
for T
ana
G36
0$3
,277
.92
9/06
/201
059
63W
este
rn P
lant
Hire
(WA
) Pty
Ltd
Wat
er c
art h
ire fo
r exc
avat
ion
$4,2
13.0
09/
06/2
010
5964
Dev
co H
oldi
ngs
Pty
Ltd
Rel
ease
of R
eten
tion
mon
ey -
Adm
in b
uild
ing
$15,
788.
109/
06/2
010
5965
Min
darie
Reg
iona
l Cou
ncil
Staf
f Lot
to A
ccou
ntS
taff
lotto
- D
educ
ted
from
sta
ff sa
lary
$370
.00
9/06
/201
059
66O
utdo
or C
loth
ing
Con
cept
s Pt
y Lt
dS
uppl
y of
Ear
th C
arer
s T-
shi
rts$6
,250
.75
9/06
/201
059
67W
este
rn M
etro
polit
an R
egio
nal C
ounc
ilA
dver
ts fo
r Ear
th c
arer
s at
Gar
den
Wee
k$4
07.0
016
/06/
2010
5968
Dis
arec
tR
epla
cem
ent o
f offi
ce fu
rnitu
re$3
24.5
016
/06/
2010
5969
AR
MA
GU
AR
DC
ash
colle
ctio
n fe
e at
wei
ghbr
idge
$619
.55
16/0
6/20
1059
70A
T H
ydra
ulic
sR
epai
rs o
f Hyd
raul
ic li
ft cy
linde
r for
Hin
o B
in tr
uck
$2,0
95.9
416
/06/
2010
5971
AU
STR
ALI
A P
OST
- PE
RTH
Pos
tage
& F
reig
ht
$568
.84
16/0
6/20
1059
72A
ustr
alia
n In
stitu
te o
f Man
agem
ent
Sta
ff tra
inin
g $5
65.0
016
/06/
2010
5973
Bel
ridge
Bus
Cha
rter
Was
te E
duca
tion
bus
tour
s$8
80.0
016
/06/
2010
5974
BR
YAN
T M
EDIA
Var
ious
com
mun
icat
ion
activ
ities
& m
edia
adv
ice
$8,2
39.0
016
/06/
2010
5976
CA
LTEX
AU
STR
ALI
A P
ETR
OLE
UM
PTY
Pla
nt -
Fuel
and
Oil
$522
.25
16/0
6/20
1059
77C
anno
n H
ygie
ne A
ustr
alia
Pty
Ltd
Hyg
iene
Ser
vice
s/C
lean
ing
supp
lies
$785
.15
16/0
6/20
1059
78C
astle
Sec
urity
& E
lect
rical
Pty
Bui
ldin
g S
ecur
ity S
ervi
ce
$2,8
24.7
516
/06/
2010
5979
CC
I Cha
mbe
r of C
omm
erce
and
Indu
stry
Mem
ber S
ubsc
riptio
n 20
10/1
1$1
,493
.07
16/0
6/20
1059
80C
hauf
feur
Ser
vice
sW
aste
Edu
catio
n bu
s to
urs
$200
.00
16/0
6/20
1059
81C
OA
TES
HIR
EK
nucl
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om h
ire fo
r litt
er fe
nce
$1,2
64.1
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Sche
dule
of P
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ent f
or J
une
2010
Cou
ncil
Mee
ting
- 26
Aug
ust 2
010
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 43
16/0
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1059
82C
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to p
rom
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1059
83C
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ter I
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ion
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ices
TRIM
Sup
port
$2,2
00.0
016
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5984
Cov
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lobe
s fo
r fla
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at T
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$399
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16/0
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1059
85C
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sulti
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rol S
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$73.
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2010
5987
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taff
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$1
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1059
88D
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ing
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g ex
pens
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r Ear
th C
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s gr
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day
$498
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16/0
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1059
89D
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ELE
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Rep
airs
to w
iring
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t for
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$188
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1059
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tress
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lect
ion
at R
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tre$1
,265
.00
16/0
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1059
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llsLe
gal a
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mpo
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cks
$10,
943.
2516
/06/
2010
5992
Fuji
Xero
x A
ustr
alia
Pty
Ltd
Leas
e C
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Pho
toco
pier
s$1
,707
.16
16/0
6/20
1059
93G
LEN
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PR
IDEA
UX
Rei
mbu
rsem
ent o
f Bus
tour
hire
exp
ense
s$2
00.0
016
/06/
2010
5994
GO
LDER
ASS
OC
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S PT
Y LT
DC
onsu
ltanc
y - S
tage
2 P
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3 c
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ruct
ion
$77,
533.
5016
/06/
2010
5995
Gre
enw
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or G
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nsP
lant
hire
$396
.84
16/0
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1059
96H
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MO
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kin
Can
cer S
cree
ning
for s
taff
$3,7
12.5
016
/06/
2010
5997
Hol
y Sp
irit S
choo
lW
aste
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catio
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s to
urs
$200
.00
16/0
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1059
98Ja
snea
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ing
$1,4
63.0
016
/06/
2010
5999
Joon
dalu
p O
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Nat
iona
lS
tatio
nery
and
Prin
ting
$300
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16/0
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1060
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l and
Ele
ctric
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Bui
ldin
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$247
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01LA
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gres
sion
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ting
of a
pplic
ants
$660
.00
16/0
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1060
02LI
NC
STR
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GIC
Web
site
mai
nten
ance
fees
$8,1
18.0
016
/06/
2010
6003
Loca
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ernm
ent M
anag
ers
Aus
tral
iaLG
MA
Wom
en in
Loc
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over
nmen
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fere
nce
$2,1
12.0
016
/06/
2010
6004
Mag
icor
p Pt
y Lt
dTe
leph
one
voic
emai
l mes
sage
sub
scrip
tion
$103
.40
16/0
6/20
1060
05M
OB
ILE
MO
USE
Sta
ff tra
inin
g $7
35.0
016
/06/
2010
6006
MU
LTIP
RO
GR
AM
MIN
G P
TY L
TDR
RF
Com
pute
r Sys
tem
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nten
ance
$10,
059.
5016
/06/
2010
6007
Nev
erfa
il Sp
ringw
ater
Ltd
Sta
ff A
men
ities
$216
.80
16/0
6/20
1060
08R
ed 1
1 Pt
y Lt
dR
epla
cem
ent o
f IT
stor
age
serv
ers
$49,
395.
1016
/06/
2010
6009
Red
Ale
rt A
ustr
alia
Sta
ff Tr
aini
ng
$1,0
45.0
016
/06/
2010
6010
Rel
ianc
e Pe
trol
eum
Sup
ply
of D
iese
l$4
6,94
6.72
16/0
6/20
1060
11R
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RTS
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rkso
nP
urch
ase
of n
ew C
lam
p ho
se fo
r For
klift
$73.
4716
/06/
2010
6012
REX
RO
THP
ress
ure
test
for T
ana
G36
0 dr
ive
syst
em$3
46.5
016
/06/
2010
6013
Ric
hard
s M
inin
g Se
rvic
eS
taff
Trai
ning
$7
60.0
016
/06/
2010
6014
SBS
Sim
s G
roup
E-W
aste
col
lect
ion
at R
ecyc
ling
Cen
tre$2
8,33
9.30
16/0
6/20
1060
15SI
TA A
ustr
alia
Pty
Ltd
Col
lect
ion
fee
- Con
fiden
tial p
aper
bin
$99.
0016
/06/
2010
6016
ST J
OH
N A
MB
ULA
NC
ES
taff
Trai
ning
$6
15.0
016
/06/
2010
6017
Staf
f Lin
kC
ontra
ct L
abou
r Ext
erna
l - B
ushl
and
mgt
. & re
cylin
g ce
ntre
$4,7
25.0
716
/06/
2010
6018
SYN
ERG
YE
lect
ricity
usa
ge$4
4.35
16/0
6/20
1060
19Ta
lbot
Oliv
ier
Tend
er re
view
of r
ecyc
labl
e m
etal
& o
ther
goo
ds$5
,904
.69
16/0
6/20
1060
20TE
LSTR
ATe
leph
one
Exp
ense
s$4
12.4
516
/06/
2010
6021
WA
Loc
al G
over
nmen
t Ass
ocia
tion
HH
W te
mpo
rary
col
lect
ion
day
$23,
839.
7517
/06/
2010
6022
WIL
SON
SEC
UR
ITY
Bui
ldin
g S
ecur
ity$2
,789
.77
18/0
6/20
1060
23W
esTr
ac P
ty L
tdQ
uarte
rly s
ervi
ce o
f Cat
erpi
llar 9
66H
load
er$4
,689
.99
18/0
6/20
1060
24B
lock
ey S
choo
l Bus
Con
trac
tors
Was
te E
duca
tion
bus
tour
s$3
52.0
021
/06/
2010
6025
Petty
Cas
hP
etty
cas
h re
imbu
rsem
ent
$843
.15
21/0
6/20
1060
26M
inda
rie R
egio
nal C
ounc
il St
aff L
otto
Acc
ount
Sta
ff lo
tto -
Ded
ucte
d fro
m s
taff
sala
ry$3
70.0
021
/06/
2010
6027
Ast
eron
Por
tfolio
Ser
vice
sS
uper
annu
atio
n pr
emiu
m$3
31.3
721
/06/
2010
6028
Aus
tral
ian
Supe
r Adm
inis
trat
ion
Sup
eran
nuat
ion
prem
ium
$47.
96
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 44
21/0
6/20
1060
29C
BU
SS
uper
annu
atio
n pr
emiu
m$3
16.5
821
/06/
2010
6030
CH
ILD
SU
PPO
RT
Chi
ld S
uppo
rt A
llow
ance
pay
men
t - D
educ
tion
mad
e fro
m s
taff
sala
ry$4
92.3
021
/06/
2010
6031
Hea
lth In
sura
nce
Fund
of W
AS
uper
annu
atio
n pr
emiu
m$4
00.0
021
/06/
2010
6032
HES
TA S
UPE
R F
UN
DS
uper
annu
atio
n pr
emiu
m$1
,408
.86
21/0
6/20
1060
33Po
rtfo
liofo
cus
- Pre
miu
m R
etire
men
t Ser
vice
sS
uper
annu
atio
n pr
emiu
m$2
,221
.00
21/0
6/20
1060
34R
EST
Supe
rann
uatio
nS
uper
annu
atio
n pr
emiu
m$4
37.0
221
/06/
2010
6035
WA
LGS
PLA
N P
TY L
TDS
uper
annu
atio
n pr
emiu
m$3
3,79
8.52
21/0
6/20
1060
36W
ESTS
CH
EME
Sup
eran
nuat
ion
prem
ium
$357
.75
22/0
6/20
1060
37C
ity o
f Joo
ndal
upLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
for J
uly
2010
$8,8
76.1
122
/06/
2010
6038
City
of P
erth
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e fo
r Jul
y 20
10$4
,438
.06
22/0
6/20
1060
39C
ity o
f Stir
ling
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e fo
r Jul
y 20
10$1
7,75
2.23
22/0
6/20
1060
40C
ity o
f Wan
nero
oLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
for J
uly
2010
$8,8
76.1
122
/06/
2010
6041
Tow
n of
Cam
brid
geLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
for J
uly
2010
$4,4
38.0
622
/06/
2010
6042
Tow
n of
Vic
toria
Par
kLe
ase
Fee
Lot 1
18 M
arm
ion
Ave
nue
for J
uly
2010
$4,4
38.0
622
/06/
2010
6043
Tow
n of
Vin
cent
Leas
e Fe
e Lo
t 118
Mar
mio
n A
venu
e fo
r Jul
y 20
10$4
,438
.06
22/0
6/20
1060
44B
ill S
tew
art
Mem
ber M
eetin
g Fe
es
$3,5
00.0
022
/06/
2010
6045
Leon
ie G
etty
Mem
ber M
eetin
g Fe
es
$140
.00
22/0
6/20
1060
46R
ob B
utle
rM
embe
r Mee
ting
Fees
$3
,500
.00
22/0
6/20
1060
47R
uss
Fish
wic
kM
embe
r Mee
ting
Fees
$1
0,00
0.00
22/0
6/20
1060
48Sh
aron
Coo
keM
embe
r Mee
ting
Fees
$3
,500
.00
22/0
6/20
1060
49Si
mon
With
ers
Mem
ber M
eetin
g Fe
es
$280
.00
22/0
6/20
1060
50St
eed
Farr
ell
Mem
ber M
eetin
g Fe
es
$3,5
00.0
022
/06/
2010
6051
Cor
inne
Mac
Rae
Mem
ber M
eetin
g Fe
es
$4,2
50.0
022
/06/
2010
6052
Dav
id B
ooth
man
Mem
ber M
eetin
g Fe
es
$3,5
00.0
022
/06/
2010
6053
Dot
New
ton
Mem
ber M
eetin
g Fe
es
$3,5
00.0
022
/06/
2010
6054
Jaso
n R
obbi
nsM
embe
r Mee
ting
Fees
$3
,500
.00
22/0
6/20
1060
55Jo
hn B
isse
ttM
embe
r Mee
ting
Fees
$3
,500
.00
22/0
6/20
1060
56Jo
hn K
eith
Hay
esM
embe
r Mee
ting
Fees
$1
40.0
022
/06/
2010
6057
Ker
ry H
olly
woo
dM
embe
r Mee
ting
Fees
$3
,500
.00
22/0
6/20
1060
58La
ura
Gra
yM
embe
r Mee
ting
Fees
$3
,500
.00
22/0
6/20
1060
59H
SE C
ontr
ol P
ty L
tdE
nviro
nmen
tal C
ontra
ct O
ffice
r$1
1,83
9.30
23/0
6/20
1060
60Ya
kka
Pty
Ltd
Sta
ff U
nifo
rms
$173
.80
23/0
6/20
1060
61C
ance
lled
Can
celle
d$0
.00
25/0
6/20
1060
62LA
ND
FILL
GA
S &
PO
WER
PTY
LTD
Ele
ctric
ity u
sage
$3,2
17.8
528
/06/
2010
6063
Air
Wel
l Pum
ps P
ty L
tdLe
acha
te p
ump
mai
nten
ance
$686
.80
28/0
6/20
1060
64El
ecte
kFi
tting
of U
PS
and
IT C
ablin
g at
RR
F$9
,504
.00
28/0
6/20
1060
65Ia
n M
ahon
eyC
lean
ing
Ser
vice
s$1
,080
.00
28/0
6/20
1060
66In
form
atio
n O
utlo
ok P
ty L
tdN
avis
ion
Fina
ncia
l Sup
port
$7,0
31.9
628
/06/
2010
6067
IW P
roje
cts
Con
sulta
nt -
RR
F P
roje
ct$1
8,02
7.79
28/0
6/20
1060
68M
ERC
UR
YC
ourie
r Exp
ense
s$6
30.8
828
/06/
2010
6069
MU
LTIP
RO
GR
AM
MIN
G P
TY L
TDC
ompu
ter S
yste
ms
Mai
nten
ance
& s
uppo
rt$9
,810
.24
28/0
6/20
1060
70N
OR
THSI
DE
NIS
SAN
Rep
lace
men
t veh
icle
$5
0,29
6.85
28/0
6/20
1060
71O
liver
s La
wn
& L
ands
capi
ng P
ty L
tdR
RF
land
scap
ing
cost
s &
labo
ur e
xpen
ses
$1,2
82.0
028
/06/
2010
6072
Rus
s Fi
shw
ick
Rei
mbu
rsem
ent o
f con
fere
nce
expe
nses
$254
.00
28/0
6/20
1060
73St
ratc
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alca
ttaS
uppl
y an
d In
stal
l She
d fo
r com
pres
sor
$9,8
91.2
228
/06/
2010
6074
Dep
artm
ent o
f Pla
nnin
g &
Infr
astr
uctu
reM
otor
veh
icle
s re
gist
ratio
n lic
ense
s re
new
al$2
,258
.85
28/0
6/20
1060
75Ve
ntou
ras
Adv
ertis
ing
& D
esig
nP
rintin
g of
flye
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HH
W d
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sal d
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,188
.36
ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 45
28/0
6/20
1060
76W
W C
ON
SULT
ING
PTY
LTD
Con
sulta
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$1,9
36.0
028
/06/
2010
6077
WA
Loc
al G
over
nmen
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ocia
tion
Adv
ertis
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& P
rom
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pens
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,881
.28
28/0
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1060
78W
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lant
Hire
(WA
) Pty
Ltd
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of e
xcav
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6,04
4.70
28/0
6/20
1060
79D
ELO
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Fina
ncia
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agem
ent w
orks
hops
- P
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$29,
700.
0028
/06/
2010
6080
REC
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DS
MA
NA
GEM
ENT
ASS
OC
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ON
OF
AU
STR
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taff
Trai
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$1
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.50
30/0
6/20
1060
81Pe
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ash
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reim
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84.2
530
/06/
2010
6082
DM
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men
t$3
72.0
030
/06/
2010
6083
BR
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ctio
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0,32
2.50
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$820
,694
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1/06
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01.2
91/
06/2
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-004
06N
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$1,0
29.9
41/
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-004
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2/06
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Aus
tral
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xpen
ses
$17,
381.
1315
/06/
2010
DP
-004
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$558
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15/0
6/20
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0410
Nat
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l Aus
tral
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wdo
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$150
.00
21/0
6/20
10D
P-0
0411
Nat
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l Aus
tral
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dit C
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paym
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$9,9
32.6
021
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2010
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-004
12A
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n Ta
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ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 46
Sum
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ITEM 8.2.2
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 47
ITEM 8.1.3 BUSINESS REPORT (for the period 2 July 2010 – 30 July 2010) File No: COR/8 (D/10/5792) Attachment(s): 1. Information related to landfill and recycling activity at Tamala Park to end June 2010 2. MRC Marketing and Education Plan – Progress Report Author: Kevin Poynton
SUMMARY The purpose of this report is to provide Council with current information on all business activities. BACKGROUND The Council at its meeting held in October 2008, resolved, inter alia, to approve a revised Strategic Plan. Council, at Special Council Meeting 24 June 2010, approved Annual Business Plan 2010/2011 within context of Budget 2010/2011. This business report is now presented in a format consistent with both the Strategic Plan and approved Annual Business Plan. New information since the last report is provided in ‘bold italics’. DETAIL OBJECTIVE ONE – WASTE MANAGEMENT Objective One is ‘to manage waste in a way that
• Maximises resource recovery
• Minimises waste to landfill
in order to minimise environmental impact. Existing Waste Processing Projects – Tamala Park The table at Attachment One describes business activity for the period 1 July 2009 – 30 June 2010 for member Councils, and others, in terms of tonnage (received for processing) and revenue associated with this tonnage. Information related to landfill and recycling activity at Tamala Park to end June 2010 is presented in the table at Attachment One. Current information in relation to Tamala Park landfill and recycling activities is as follows:
• The issue of a contractual dispute with a service provider, in relation to landfill construction work, has progressed to the point where a draft legal document assigning responsibilities from the contractor (JJ MacDonald) to the current owners (WATPAC) has been reviewed. Legal advice has been that the type of assignation is incorrect. Further liaison has continued with WATPAC and the administration is awaiting further WATPAC correspondence
• Utilisation of Tamala Park limestone has continued both onsite and via exploitation of offsite activities
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 48
• An investigation into the characteristics of future gas management plan is in progress with a view to either an extension of the existing arrangement for a finite period, or conduct of another tender exercise for the service. Preparation of a tender package is in progress, following Council decision April 2010 to proceed this way
• Key tasks associated with the groundwater management plan for 2009/2010 have been as follows:
- Groundwater sampling, analysis and reporting
- The annual ground water monitoring report, including the results from 18 new bores was presented to DEC in March 2009
- Specialist groundwater monitoring/management consultancy services will be required for planning any groundwater remediation requirements in FY 09/10 that may arise as a result of the leachate plume being detected to the north of Stage I
- Provision of an additional 3 borehole clusters to aid the investigation of the above item
The administration has received the latest groundwater monitoring report. Key points to note are as follows:
- Annual groundwater monitoring for 2009 included 9 additional boreholes along northern boundary
- Results indicate plume is migrating in north westerly direction and some substances of concern are above investigation trigger levels at the northern boundary
- Funding requested in 2010/2011 budget for investigating Monitored Natural Attenuation and Engineered Remediation options
- Consultation with stakeholders to be undertaken with inputs from above investigations to be considered
- A detailed report on the groundwater management program will be presented to the Strategic Projects Committee (SPC) later in 2010
• Access to Federal Government funds to establish a ‘used – fridge management capability’ as an internal rather external service, at a cost saving of $29,000 per annum, has commenced. These funds are being used to train two staff on ‘used fridge management’
Existing Waste Processing Projects – Neerabup Progress against a project to establish and operate a Resource Recovery Facility (RRF) at Neerabup in is contained in a separate report within this agenda. OBJECTIVE TWO – WASTE PROCESSING OPPORTUNITIES Objective Two is to identify, evaluate and implement opportunities for expansion of the waste management business. An Integrated Regional Plan Tasks associated with the development of an integrated regional plan have been progressed as follows:
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 49
• Inability to arrange a suitable meeting date for Councillors and Officers to attend a workshop
• Proposed workshop cancelled
• Hyder to complete project based on previous Officer workshops feedback
• Completion of Multi-Criteria Analysis of scenarios
• Draft report from Hyder received Thursday 29 July (currently being reviewed by MRC)
Additional Processing Facilities Tasks associated with the establishment of additional processing facilities for operation by Mindarie Regional Council have been progressed as follows:
• Recycling Centre Balcatta (City of Stirling)
- Investigation into Mindarie Regional Council operation of Household Hazardous Waste (HHW) component completed, with a conclusion that any piecemeal transfer of City of Stirling capability to MRC was not workable
- Alternative approach re ‘takeover’ of ALL the recycling activities at Balcatta is proposed for further action. This further action is discussion with City of Stirling on the issues and workability of this proposal, with respect to land tenure, existing contracts and financial issues
• ‘Son of Tamala’ Landfill
- Further work is being carried out to confirm possible arrangement with the Shire of Gingin for the use of some of its land for a future landfill (Wannamal Road West)
- The search for suitable land in the south east of the Shire of Gingin is a ‘work in progress’
- Culford property Business Plan currently being advertised for comment
- Changes to the MRC Constitution to allow the MRC flexibility with regards to future waste management options will be investigated
OBJECTIVE THREE – INDUSTRY LEADERSHIP AND ADVOCACY Objective Three is to identify and promote industry-wide initiatives for improvements to waste/resource management, particularly in relation to waste minimisation and resource recovery. SWMP Projects Progress on current SWMP projects is covered under a separate Item in this Agenda. Partnership Activities Key partnership activities during the reporting period have been as follows:
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 50
• Municipal Waste Advisory Council (MWAC)
- Meeting held June 2010 - Cr Doug Thompson elected Chair for two years expiring June
2012 - MWAC adopted Budget 2010/2011, and the associated
Business Plan - MWAC agreed to advocate priority action from Minister for
Environment for the release of SWIS funds for financial year 2010/2011
• Forum of Regional Councils (FORC)
- The major FORC activity has been participation in a Waste Authority workshop, on 27 July 2010, concerned with future waste management infrastructure requirements
- FORC is also progressing the establishment of a Steering Committee, under the leadership of Department of Premier and Cabinet, to investigate issues related to improved delivery of RRF projects
• Waste Management Association of WA (WMAA(WA))
- Implementation of project plans for utilisation of $100k from Waste Authority
• Industry Training Council (EUPA)
- Review and revision of waste industry training needs, using levy funds. This work has been completed
OBJECTIVE FOUR – COMMUNITY ENGAGEMENT Objective Four is to engage with the community in the Mindarie region in order to promote behaviour consistent with the region’s operational plans for waste/resource management. A report on progress against Council’s Marketing and Education Plan is at Attachment Two to this Item. Marketing Activities Key marketing activities progressed during the reporting period were as follows:
• Monthly community update advertisement in Community Newspapers in June
• Ongoing maintenance and improvements to website; Earth Carers forum and blog project in development
• An update of the corporate brochure “Every Moment Matters” was finalised
• Updated Style Guide finalised and ready for distribution to member Councils
• Commencing preparation for booth at Waste and Recycle Conference Education Activities Key education activities progressed during the reporting period were as follows:
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 51
• Continued support of member councils with the metropolitan-wide battery collection program. Battery bins are now in place in each Council area. Investigation of region-wide contractor to collect batteries. More battery bins ordered to expand drop-off points for community members
• Fridge calendars printed for Stirling and Vincent; distribution completed
• Internal displays at RRF Visitors Centre are progressing well; demonstration garden beds planted; Visitors Centre signage installed
• RRF DVD is in production
• Work is continuing on development of waste statistics report card and graphic representation on website
• Stage one of a scoping study into development of a Junior Earth Carers program completed; stage two to prepare for trial project
• Discussion continued with Western Power re joint promotion of fluoro collection program. Small fluoros collection box for distribution through Councils to residents printed; production of Fluoros Recycling Stations for use in shopping centres commenced
• Apple e-waste drop-off weekend on June 12 & 13 through two collection venues within the region
• Desktop versions of composting and recycling games produced for distribution to schools
• Visits to schools to give talks, and tours of our facilities are booked
through to October
• Progress with production of fact sheets for ESL (English as a Second Language) distribution
• Progress with development of interactive computer-based recycling
game for use at the RRF Visitors Centre
• Successful Earth Carers workshop with Greg Miller on working with recycled wood. Event held in coordination with EMRC and WMRC
Community Engagement Advisory Group (CEAG) Activities Key CEAG activities progressed during the reporting period were as follows:
• Activity undertaken to recruit a new member from the Carramar Special Rural area, following a resignation from the group
• The June community update advertisement in Community Newspapers carried an item about CEAG’s review of performance against the CPA as of Practical Completion. This action was agreed at the April Ordinary Council Meeting
OBJECTIVE FIVE – ORGANISATIONAL MANAGEMENT Objective Five is to maintain excellent management of the Mindarie Regional Council organisation.
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 52
Business Systems Key projects associated with this port folio are as follows:
• Implementation of improved budget preparation process, in conjunction with member councils
• Investigation of replacement of external appointments with recruited staff, for selected positions. This has resulted in the appointment of an environmental officer. The issue of Marketing/Education Manager on ‘on hold’ pending the confirmation of focus in this area, as part of the review of Council’s Strategic Plan. The selection process against the Project Manager position did not result in an appointment, and the approach here is for review – initially via a discussion between Chair and CEO
• Progress of improved TWG governance model, in the form of revised officer forums, including the on going meetings of Strategic Projects Committee ( Chair: Karen Caple, Deputy: Martyn Glover )
• Progress of a project to develop a revised pricing model. This has resulted in Council resolving to adopt a ‘single fee’ model – a decision which is ended in dispute before the Supreme Court. Proceedings have now been postponed by City of Stirling pending successful withdrawal by City of Stirling from MRC. A meeting of CEOs or their representatives was held on 17 August 2010 with tasks agreed as follows: - Preparation of a brief for issue to potential appropriate project
management organisations - Development of a final draft Establishment Agreement by the
MRC Strategic Projects Committee for consideration by the six remaining members
Member Council Partnerships Key activities progressed as follows:
• Liaison Tamala Park Regional Council (TPRC) re buffer and associated issues
• Agreement by TPRC on revised buffer plan
• Commencement of preparation of a lease amendment to effect this revised buffer plan
On the matter of Town of Cambridge exemption request, CEO Mindarie Regional Council and CEO Town of Cambridge have agreed that this matter is best left until investigations on a revised pricing model and an ‘exemption approach’ are completed. This is now estimated to be late 2010. Establishment Agreement The administration has received correspondence from Town of Vincent advising a position of support for ‘one vote – one Council’, as distinct to the existing model, in any future draft Establishment Agreement. This position is at odds with other Council positions on this matter i.e. retention of status quo. Attendees at an Officer Business Workshop on 13 August 2009 agreed ‘way ahead’ as follows:
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 53
• Finalisation of the draft Establishment Agreement, for MRC endorsement and subsequent consideration by member councils
• Development of a suite of potential Constitution amendments, for consideration by MRC and member councils in the event of non-agreement to the draft Establishment Agreement
The Establishment Agreement work is closely linked to the pricing model, and will occur in synchronisation with this pricing model work. The estimated timeframe for presentation of a final draft Establishment Agreement to Council will depend on pricing model progress. Given that Council has now resolved a ‘single fee’ model, it is proposed to re-commence deliberations on this matter of Establishment Agreement, via a workshop planned for early September 2010. Review – MRC Strategic Plans CEO MRC has investigated issues associated with proposed review of MRC Strategic Plan and MRC Strategic Financial Plan. Findings to date are as follows:
• Department of Local Government (DLG) have established Corporate and Strategic Planning Working Group. There is a high probability that the work of this group will result in legislative changes which will influence the Strategic Planning framework for local government.
• Given this potential, it is recommended that any review of the MRC Plans be confined to confirmation of the basis for planning for Budget Financial Year 2011/12, with the deliverable being Annual Business Plan Financial Year 2011/12. This confirmation is recommended to occur via workshop and Council consideration
• A more comprehensive review can then be conducted post confirmation of DLG guidance on this matter
MRC Management Position – Way Ahead The Administration has conducted some work on potential recruitment against those management positions currently occupied by external personnel. The results of this work have been as follows:
• Environmental Officer – appointment completed
• Projects Manager – nil suitable candidates. Three interviewed The recruitment for a Marketing/Education Manager was postponed, pending Council confirmation, within the context of Strategic Plan review, of the level of activity proposed for the Marketing and Education Programmes for Financial Year 2011/12 and beyond. The recommended ‘way ahead’ is to develop a revised personnel strategy, including potential recruitment, for the Projects and Marketing/Education portfolios in early 2011, following construction of Annual Business Plan Financial Year 2011/12.
CONSULTATION Not applicable
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 54
STATUTORY ENVIRONMENT Not applicable POLICY IMPLICATIONS Not applicable STRATEGIC IMPLICATIONS This progress report reflects progress against approved activities associated with the Council’s annual Business Plan. FINANCIAL IMPLICATIONS These activities are conducted within the context of the approved Council budget for any particular financial year. COMMENT Council business is currently being conducted within the framework of the Annual Business Plan. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The administration has now postponed two capital projects as follows:
• Ground Maintenance Shed ($10,000)
• Administration Building Improvements ($85,000)
Until at least period January – June 2011, as a precautionary measure against potential adverse financial impact on MRC from reduced City of Stirling tonnage for disposal. MRC RECOMMENDATION That Council:
(i) receive this progress report for the period 2 July 2010 – 30 July 2010 against Annual Business Plan 2010/2011
(ii) approve an approach to conduct a limited review of the MRC Strategic Plan later in 2010, as the basis for Budget Financial Year 2011/12
(iii) approve an approach to develop a revised personnel strategy for the Projects and Marketing/Education portfolio, in early 2011, following completion of Annual Business Plan Financial Year 2011/12
(iv) note the action thus far associated with the ‘City of Stirling withdrawal’ project
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 55
ATTACHMENT ONE
TO ITEM 8.1.3
ORDINARY COUNCIL MEETING
26 AUGUST 2010
INFORMATION RELATED TO LANDFILL AND RECYCLING ACTIVITY AT TAMALA PARK TO END JUNE 2010
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 56
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ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 57
ATTACHMENT TWO
TO ITEM 8.1.3
ORDINARY COUNCIL MEETING
26 AUGUST 2010
MRC MARKETING AND EDUCATION PLAN – PROGRESS REPORT
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 58
MRC MARKETING AND EDUCATION PLAN – PROGRESS REPORT (as at end of July)
ACTIVITY BUDGET YTD
ACTUALS CURRENT STATUS
Corporate Communications
Annual Report $10,000 No work undertaken yet Waste Conference $10,000 Initial planning of booth Website update $20,000 Maintenance ongoing; EC blog & forum, and
development of interactive game underway. MRC News $35,000 No work undertaken yet John Bryant $20,000 No work undertaken yet
Sub-total $95,000 Waste education WESSG support $2,500 First mtg for year on July 27 HHW promotion $42,000 No work undertaken yet Tours program $20,000 Full program of tours, currently booked until
October. No expenditure recorded yet. Bus subsidy $7,500 No expenditure recorded yet. Mobile display $5,000 No expenditure recorded yet. Contaminants education
$10,000 No expenditure recorded yet.
Waste Wise events $14,000 No work undertaken yet Education centre display updates
$5,000 No work undertaken yet
Earth Carers $60,000 6th training program, & phase 2 of Junior EC project about to commence. Ongoing EC events. No expenditure recorded yet.
Advertising $37,000 No work undertaken yet Tales with a Twist / interactive resources for events
$10,000 Tales with a Twist school performances commissioned for October. No expenditure recorded yet.
Schools program $30,000 Planning work being undertaken to introduce schools battery collection program in 2010/11.
Battery program $30,000 Expansion of community collection program underway. No expenditure recorded yet.
Shopping centre program / toxic taxi investigation
$5,000 No work undertaken yet
Sub-total $287,000 Projects & SWMP support
Visitors Centre $30,000 No expenditure recorded yet. DVD & brochures for RRF
$2,000 No expenditure recorded yet.
CEAG support $10,000 No expenditure recorded yet. Sub-total $42,000
ITEM 8.1.3
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 59
ITEM 8.1.4 RESOURCE RECOVERY FACILITY UPDATE REPORT (for the period 3 May 2010 – 28 July 2010)
File No: WST/13-02 (D/10/5793) Attachment(s): 1. Freehills Summary of Final Amendments to Standstill Deed 2. Final Standstill Deed (tracked changes) Author: Ian Watkins
SUMMARY The purpose of this report is to provide Council with information relating to relevant historical information and operation of the Stage 1 Resource Recovery Facility (RRF) at Neerabup. New information since the last report is provided in ‘bold italics’. BACKGROUND Stage 1 RRF contract was signed with BioVision 2020 on 23 November 2007. Construction commenced on 27 February 2008 with the 20 year operating period commencing on 16 July 2009. DETAIL Operations As at 16 July 2009 facility operations commenced. Typical operational conditions include:
• MRC to deliver 400 tonnes per day - Monday to Friday
• BioVision to process 285 tonnes per day - seven days per week
• 40,000 kilolitres of water consumed per year
• 3 MW hours of power consumed
• Approximately 40,000 tonnes of compost produced annually
• Approximately 30,000 tonnes of residue sent to Tamala Park annually
• 1,200 tonnes of ferrous metal recycled annually Composter Structural Issues Following the completion of short term repairs to the cracked composters, the facility was put back into full operation on 1 February 2010. Subsequent to this date, the facility has operated at greater then 100% Availability, with the only exception being a number of power outages. Standstill Deed (SSD) Update:
• The Standstill Deed (SSD) wording has been agreed between the MRC and BioVision
• The ANZ is agreeable the conditions of the SSD and has signed off on the document
• BioVision has signed the SSD
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 60
• The MRC is now required to sign the SSD
• The facility is currently being operated as if the SSD was in full effect
Freehills has provided a summary of amendments that have been made to the SSD since it was last presented to Council (Ordinary Council Meeting 25 February 2010). A copy of the summary document is at Attachment One to this Item. The following are the changes to the SSD:
• Removal of the conditions precedent relating to ANZ signoff as ANZ has signed off on the SSD prior to BioVision and MRC execution
• Changes to the mechanism for calculating the Initial Guaranteed Availability to suit operational circumstances
• Clarification that once BioVision has caught up its Initial Guaranteed Availability, there would cease to be a restriction on the MRC to off-set Deemed Tonnes (MRC under delivery)
• At the ANZ request, a BioVision insolvency event where ANZ has appointed a receiver or administrator is no longer an event under which the MRC can issue a Default Notice (consistent with the Tripartite Agreement between MRC, BioVision and ANZ)
The only change requested by ANZ related to the above insolvency event; which was a minor amendment to the SSD. A copy of the final SSD indicating the changes since 25 February 2010 is at Attachment Two to this Item. It is now required for Council to sign off on the SSD. Initial Guarantee Availability Period Update: As at the end of January 2010 BioVision had a guarantee liability of 5,651t. As of the end of June 2010 BioVision had caught up all guaranteed tonnage and hence there is no longer an Initial Guarantee Availability Period Liability. MRC Current Activities:
• Investigating potential insurance claims
• Monitoring BioVision activity relating to composter long-term repairs BioVision current activities:
• Pursuing insurance claims
• Finalising composter long-term repair arrangements
Waste Delivery Under normal operating circumstances the RRF will typically accept approximately 2,000 tonnes of waste per week (Scheduled Tonnes). On 15 July 2010 the first RRFA Contract Year ended and the following day was the commencement of the 2nd Contract Year. Table 1 provides a summary of the first year’s performance.
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 61
Table 1 – First Contract Year Performance. Scheduled Tonnes 100,000tDelivered Tonnes 68,660tFacility Availability 68.7%Waste Diversion (%) 54.2%Waste Diversion (t) 37,953.24t
The graphs below provide data up to 15 July 2010. Graph No. 1 – Actual vs. Scheduled Tonnage
Monthly Waste Delivery
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10
Months
Tonn
age
Scheduled TonnesActual Tonnes
Graph No. 2 – Annual Waste Delivery & Diversion
Annual Waste Delivery & Diversion
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10
Months
Tonn
age Scheduled Tonnes
Actual TonnesWaste Diversion
Graph No. 3 – Monthly Availability
Monthly Availability
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
140.0%
160.0%
180.0%
200.0%
Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10
Months
Avai
labi
lity
Availability (6 Monthly)
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 62
Graph No. 4 – Monthly Cost/tonne Delivered (incl. Compost Cost) Monthly Cost/Tonne Delivered (incl. Compost Cost)
$0.00
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
$400.00
Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10
Months
Cost
/Ton
ne D
eliv
ered
Cost/Tonne Delivered
Graph No. 5 – Waste Diversion from Landfill
Waste Diversion From Landfill
-
1,000.00
2,000.00
3,000.00
4,000.00
5,000.00
6,000.00
Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10
Months
Tonn
age
of W
aste
Div
erte
d
Waste Diversion
Key Performance Indicators KPI’s as per the RRFA are as follows: Table No. 1 – KPI Summary (to 15 July 2010) KPI Target Previous
6 Months May June July
Availability 95%* 107.1% 103% 188% 101% Environmental Standard - Number of Breaches
0 0 0 0 0
Waste Diversion 71.4% 54.5% 47.8% 57.0% 53.4% Quality of Compost - Number of Breaches
0 1 0 0 0
Quantity of Recyclable Packaging 0.8% 1.11% 1.35% 0.94% 1.06% Health and Safety - Number of LTI’s
0 0 0 1 0
Community Acceptance - Number of Complaints **
0 16 0 0 1
Project Culture - PAG Chairperson Score
100 100 100 100 100
* The Target Availability during the Initial Operating Period is to achieve an Availability of greater than 95% over a six-month period. ** Numerous complaints relating to a single event are treated as a single complaint.
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 63
In accordance with the RRFA, the KPI’s relating to waste type (Waste Diversion, Quality of Compost, and Quantity of Recyclable Packaging) are able to be adjusted so far as the variability in the quality impacts a particular KPI. Consequently; there will be no fee abatement for failure to achieve the related KPI’s until waste variability has been finalised. This is currently being assessed by both parties. Waste Diversion The average waste diversion for the past six months (February to 15 July) has been 54.5%. As per the RRFA, the Waste Diversion Target is subject to change. BioVision has requested a change. This matter is the subject of a separate Confidential Item presented to Council. Compost Quality For the full Contract Year (16/07/09 to 15/07/10) there has been 17,010.17 tonnes of compost produced. To date compost has been used for the following purposes:
• Turf farms
• Olive farms
• Custom Compost facilities north and south of Neerabup for blending, storage blending and then distribution to customers
• Spillage absorbent (replacement for saw dust) Within the RRFA there is a maximum lead level of 250mg/kg. 35 tests have been carried out on the compost, of these, 13 tests have lead levels above the stipulated 250mg/kg. The maximum test result has been 380mg/kg. The majority of the contamination has occurred in the earlier tests carried out. In the last 25 tests (14/10/09 to 30/06/10) only three of the test results have produced a lead level of greater than 250mg/kg. Since 21/04/10 (10 tests) all lead results have been below acceptable levels (153 mg/kg vs. 250 mg/kg). There is no clear indication as to why there was significantly more lead in the compost in the first four months of the year and a marked decrease since then. Quantity of Recyclables For the full Contract Year (16/07/09 to 17/07/10) there has been 709 tonnes of ferrous metal recycled. This is 1.03% of the tonnage of material processed; which is above the target of 0.8%. Residue Disposal All Residue from the RRF has previously been disposed of at Tamala Park. This residue is made up of a number of material types generated from various points within the process:
• Bulk Residue (from Primary Refining – Main Source)
• Course heavies (Secondary Refining)
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 64
• Dust (Secondary Refining)
• Screenings (Secondary Refining) The MRC recently provided a sample of the course heavies residue to a local inert landfill (Eclipse Resources) to determine the acceptability of the material type for disposal to Class I landfill. It has been confirmed that this portion of the residue can be sent to the Class I landfill. Consequently SITA has commenced sending the course heavies to the Eclipse Resources Class I landfill off Wanneroo Road. This material is disposed of at $30/t as opposed to $105/t at Tamala Park. Disposal fees are a pass-through in the RRFA hence the MRC will receive the benefit of the savings incurred. There will also be a corresponding reduction in the residue transport fee paid by the MRC hence another saving. Course heavies are approximately 5,000t/yr (5% of the input tonnage); hence the reduction in disposal costs to BioVision could be in the order of $375,000. As this is a pass-through, the MRC will receive the benefit of this saving. The net impact of this to the MRC business is yet to be determined. The new residue disposal regime has only recently been implemented. The extent of the savings to the MRC will only be known in due course. Air Quality The City of Wanneroo waste delivery truck drivers have previously raised concern with regards to the quality of the air (odour and dust) within the receival hall. SITA appointed Coffey Environmental to undertake air quality monitoring within the receival hall. Monitoring and reporting was finalised in December 2009, with the report being provided to the MRC in early January 2010. The outcome of the Coffey Environmental monitoring report clearly stated that there were no exposure concerns to the waste delivery truck drivers. A copy of the report was provided to the City of Wanneroo. The City of Wanneroo have advised the MRC that the waste delivery truck drivers have acknowledged the outcome of the monitoring report; however, point out that the report was done during a period of reduced waste delivery and that once the facility was back to full production the drivers would monitor the odour level within the receival hall. On 14 January the City of Wanneroo drivers recommenced waste delivery to the RRF. However on 1 February the drivers again complained about the air quality in the delivery hall and stopped delivering waste to the RRF. City of Wanneroo Manager Waste Operations and despatch supervisor visited site and determined that there was no problem with the air quality and following an internal meeting with the drivers, waste delivery was resumed on 2 February. Following discussions with the ARC, the MRC Administration is investigating the installation of continuous air quality monitoring equipment within the delivery hall. Activities undertaken to date include:
• Discussions with SITA about:
- Further Receival Hall air quality monitoring to be undertaken by SITA
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 65
- The potential for the MRC to undertake additional air quality monitoring
- The consequence of the MRC undertaking additional air quality monitoring
• Issue raised at the PAG meetings, as the MRC would require PAG approval to enter the BioVision Lease area to undertake additional air quality monitoring
• Outcome from the PAG meeting:
- MRC and SITA to meet with the City of Wanneroo to confirm the scope of work for an air quality consultant to further investigate City of Wanneroo driver’s concerns
- Following agreement with the City of Wanneroo, appoint a suitably qualified consultant to undertake the investigation
On 13 May the MRC met with the City of Wanneroo Health Coordinator to view the Receival Hall and driver disposal procedures. No specific concerns were raised during the site visit On 28 June the MRC again met with the City of Wanneroo and developed a scope of work for an independent consultant to undertake an investigation into the air quality within the receival hall. The PAG at its most recent meeting discussed the scope of work and was comfortable to proceed along those lines. The MRC is in the process of appointing the independent consultant. This remains an ongoing matter that is under investigation. Community Complaints During the period there has been one odour complaint received. This complaint was received from the golf club. SITA investigated the matter and determined that the source of the complaint was the facility biofilter. Project Advisory Group MRC Representatives: BioVision Representatives: Cr Laura Gray Emmanuel Vivant Kevin Poynton (CEO) Marco Fontana Giusti Eddy Albrecht (City of Stirling) Nial Stock
MRC Alternates: BioVision Alternates: Cr Dot Newton Casimiro da Fonseca Kalwant Dhillon Craig Barker Chris Colyer (Town of Cambridge) Kevin Wilson The PAG recently met on 7 July 2010 Items dealt with by the group include:
• Composter Structural Issues
• Waste Diversion Target
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 66
• Odour Complaints
• BioVision Monthly Report/Update
• Waste Residue Options
• Receival Hall air quality monitoring – City of Wanneroo Driver Concerns
• Project Timeline
• Compost Marketing
• Community Liaison MRC Infrastructure Development Visitors Centre Following the completion of building works, the Visitors Centre internal fit-out is currently being carried out. The MRC has received requests for a vehicle washdown bay at the RRF. It was never intended that a vehicle washdown bay would be provided on site; however, following the member Council requests, the MRC will investigate a concept design scope the work and budget pricing for construction in the 2011/2012 Financial Year. Community Engagement The MRC community engagement program continues to be managed via the Community Engagement and Advisory Group (CEAG). The group last met on 9 June 2010 at the Joondalup Resort. Issues discussed at the meeting included:
• Project update
• RRF Performance
• Complaints Management
• Community Report Card
• Waste Education update – fit out
• CEAG Survey
• Community Survey The CEAG meeting of 20 May 2009 was held at the RRF and involved an after-hours walk around the facility. During the visit one of the CEAG members (Althea Malligan) got a small piece of dirt in her eye. This dirt consequently caused an eye irritation which has resulted in the need for ongoing medical assistance. The MRC public liability insurance has been covering the minor costs associated with a couple of visits to doctors and a pair of coverall sunglasses. Recently Althea Malligan lodged a claim against the MRC for $15,000 as final settlement to cover future medical costs and inconvenience. This claim was passed on to the MRC insurers to process. Following investigation, the MRC insurer has determined that the claim is not an MRC Liability as the incident did not occur on an MRC controlled site. Consequently the claim has been passed onto BioVision.
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 67
RRF Stage 2 Development The development of a Stage 2 RRF is a matter being dealt with by the Strategic Projects Committee. CONSULTATION Consultation during the period has occurred with the following groups:
• Freehills
• BioVision2020
• SITA
• City of Wanneroo
• Eclipse Resources
STATUTORY ENVIRONMENT Nil POLICY IMPLICATIONS Nil STRATEGIC IMPLICATIONS The development and operation of resource recovery in the region is consistent with the following Principals described in Strategic Plan 2009 – 2029:
• Community Focus
• Innovation
• Partnership
• Leadership In particular, Stage 1 RRF conforms with Objective 1 – Waste Management to maximise resource recovery and minimise waste to landfill in order to minimize environmental impact. FINANCIAL IMPLICATIONS Composter Crack Insurance Claim The MRC has formally submitted a notification to the project insurers of its intention to submit an insurance claim as a result of the Forced Outage. Discussions are being held with both BioVision and Freehills to assess options open to the MRC with regards to potential insurance claims as a result of the cracked composters. Composter Crack Cost to MRC As per the RRFA, the MRC is required to pay at least 92% of the Capital Cost each month (to ensure ANZ gets paid). As a result of composter cracks and the associated reduced availability below 92%, the MRC has paid approximately $1.8m
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 68
in Capital Costs without obtaining the benefit of waste processing. In addition, the waste not processed (+/- 24,400t) has incurred a landfill disposal cost. Operational Expenditure The Project Operational Summary below sets out the 2009/10 facility operating budget against which operational costs are tracked throughout the year. Project Operational Costs Summary for 2009/10 Financial Year – As at 30 June 2010
Item Budget Proposed Revised Budget
Expenditure (to 2/5/10)
% Spent (of Budget)
Capital Expenses
2008/2009 Carryover $ 829,000 $ 885,000 $ 818,074 92.4%Total Capital Expenditure $ 829,000 $ 885,000 $ 818,074 92.4%
Operating Expenses
Consultancy Specialist Project Consultants
$ 120,000 $ 175,000 $ 184,990 105.7%
Project/Contract Management
$ 80,000 $ 90,000 $ 105,410 117.1%
Temporary Staff $ 10,000 $ 45,000 $ 114,320 254.0%Sub-total $ 210,000 $ 310,000 $ 404,720 130.6%
Facility Operations Building Maintenance $ 10,000 $ 5,000 $ 7,442 148.8%Building Cleaning $ 5,000 $ 2,500 $ - 0.0%Building Security $ 20,000 $ 10,000 $ - 0.0%Fencing and Gate Maintenance
$ 5,000 $ 2,500 $ 38 1.5%
Road Maintenance $ 5,000 $ 2,500 $ 1,808 72.3%Bore and Pipework Maintenance
$ 5,000 $ 5,000 $ 3,636 72.7%
Environmental Monitoring $ 20,000 $ 60,000 $ - 0.0%
Community Monitoring Program
$ 45,000 $ 45,000 $ 34,279 76.2%
Landscape and Gardens $ 30,000 $ 40,000 $ 39,494 98.7%MRC Admin Charge $ 100,000 $ 100,000 $ 100,000 100.0%Utilities $ 10,000 $ 5,000 $ - 0.0%Council Rates $ 27,000 $ 13,000 $ 12,862 98.9%Compost Disposal $ 545,000 $ 320,000 $ 131,908 41.2%RRF Gate Fees $14,600,000 $12,600,000 $ 9,152,834 72.6%
Sub-Total $15,427,000 $13,210,500 $ 9,484,301 71.8%Total Operating Expenses $15,637,000 $13,520,500 $10,707,095 79.2%
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 69
AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The committee discussed the following:
• The need for a summary of changes to the SSD
• More detail surrounding the diversion of course heavies (residue) to an inert landfill
MRC RECOMMENDATION That Council:
(i) note the RRF update report (ii) authorise the CEO and Chairperson to sign the final Standstill Deed as
accepted by the ANZ and signed by BioVision
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 70
ATTACHMENT ONE
TO ITEM 8.1.4
ORDINARY COUNCIL MEETING
26 AUGUST 2010
FREEHILLS SUMMARY OF AMENDMENTS TO STANDSTILL DEED
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 71
M
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2 “A
djus
tmen
t Q
uant
ity”
Cla
use
1.2
“Gua
rant
eed
Ava
ilabi
lity”
Cla
use
1.2
“Max
imum
Fee
A
djus
tmen
t”
Cla
use
5.4
The
prin
cipl
es o
f the
Sta
ndst
ill D
eed
whi
ch a
re re
leva
nt to
the
perio
d co
mm
enci
ng o
n 1
Janu
ary
2010
and
end
ing
on 1
5 Ju
ly 2
010
(bei
ng th
e In
itial
Gua
rant
eed
Ava
ilabi
lity
Per
iod
(IGA
P)) a
re a
s fo
llow
s:
• B
ioV
isio
n gu
aran
tees
a m
inim
um A
vaila
bilit
y of
92%
of S
ched
uled
Ton
nes
durin
g th
e IG
AP
and
M
RC
pay
s th
e Fe
e in
acc
orda
nce
with
the
prov
isio
ns o
f the
RR
FA. T
he in
itial
gua
rant
eed
Ava
ilabi
lity
is a
sin
gle
guar
ante
e fo
r the
who
le p
erio
d fro
m 1
Jan
uary
201
0 to
15
July
201
0.
• O
n 16
Jul
y 20
10, t
he d
ay a
fter t
he IG
AP
end
s, M
RC
and
Bio
Vis
ion
will
calc
ulat
e th
e ac
tual
A
vaila
bilit
y th
at w
as a
chie
ved
durin
g th
e IG
AP
in c
ompa
rison
to th
e gu
aran
teed
Ava
ilabi
lity.
• If
Ava
ilabi
lity
is le
ss th
an th
e gu
aran
teed
Ava
ilabi
lity
durin
g th
e IG
AP, B
ioV
isio
n w
ill ha
ve fr
om
16 J
uly
2010
unt
il 15
Jul
y 20
11 (t
he n
ext C
ontra
ct Y
ear)
to c
atch
up
the
shor
tfall.
• If,
by
15 J
uly
2011
, BV
has
not
bee
n ab
le to
cat
ch u
p th
e sh
ortfa
ll, B
V w
ill pa
y M
RC
the
Cap
ital
Cos
t per
tonn
e fo
r all
shor
tfall
tonn
age
(the
sam
e co
st th
at M
RC
has
incu
rred
and
for w
hich
the
MR
C h
as n
ot re
ceiv
ed a
ny p
roce
ssin
g be
nefit
).
5398
450
S
umm
ary
of F
inal
Am
endm
ents
to S
tand
still
Dee
dpa
ge 1
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 72
5398
450
S
umm
ary
of F
inal
Am
endm
ents
to S
tand
still
Dee
dpa
ge 2
With
out a
ffect
ing
thes
e pr
inci
ples
, cla
use
5.4
of th
e S
tand
still
Dee
d (w
hich
rela
tes
to th
e IG
AP
) has
be
en a
men
ded
to c
larif
y th
e m
etho
d of
cal
cula
tion
of B
ioV
isio
n’s
prog
ress
aga
inst
the
initi
al
guar
ante
e of
Ava
ilabi
lity.
Dur
ing
the
IGAP
, act
ual A
vaila
bilit
y of
the
RR
F w
ill be
cal
cula
ted
Mon
thly
an
d th
e fin
al c
alcu
latio
n of
any
sho
rtfal
l in
Ava
ilabi
lity
agai
nst t
he in
itial
gua
rant
ee w
ill be
de
term
ined
at t
he e
nd o
f the
IGA
P b
y ag
greg
atin
g ea
ch o
f the
Mon
thly
cal
cula
tions
. Thi
s is
to a
lign
the
Sta
ndst
ill D
eed
with
the
met
hodo
logy
for c
alcu
latin
g A
vaila
bilit
y un
der t
he R
RFA
.
Con
sequ
entia
l am
endm
ents
hav
e be
en m
ade
to th
e de
finiti
ons
of “A
djus
tmen
t Qua
ntity
”, “G
uara
ntee
d A
vaila
bilit
y” a
nd “M
axim
um F
ee A
djus
tmen
t” in
cla
use
1.2
of th
e S
tand
still
Dee
d.
3
Add
ition
al T
onne
s C
laus
e 1.
2 “E
xces
s To
nnes
”
Cla
use
5.4
Cla
use
5.6
Dee
med
Ton
nes
is a
n is
sue
cove
red
in th
e R
RFA
and
rela
tes
to M
RC
’s a
bilit
y to
cat
ch u
p an
y un
deliv
ered
tonn
age
(cau
sed
by M
RC
) dur
ing
futu
re m
onth
s of
ope
ratio
n of
the
RR
F.
Und
er th
e S
tand
still
Dee
d, M
RC
has
an
abili
ty to
cat
ch u
p D
eem
ed T
onne
s, b
ut o
nly
up to
a
max
imum
of 3
00 to
nnes
per
mon
th.
Cla
uses
5.4
and
5.6
of t
he S
tand
still
Dee
d ha
ve b
een
amen
ded
with
the
effe
ct th
at th
e lim
itatio
n on
D
eem
ed T
onne
s w
ill a
pply
dur
ing
the
IGA
P (1
Jan
uary
201
0 to
15
July
201
0) a
nd th
e fo
llow
ing
Con
tract
Yea
r (du
ring
whi
ch a
ny s
hortf
all i
n to
nnag
e du
ring
the
IGAP
is c
augh
t up
by B
ioV
isio
n),
but o
nly
to th
e ex
tent
that
Bio
Vis
ion
has
a lia
bilit
y to
cat
ch u
p to
nnag
e as
par
t of t
he IG
AP
. Th
eref
ore,
if B
ioV
isio
n do
es n
ot h
ave
any
liabi
lity
to c
atch
up
tonn
age
follo
win
g th
e IG
AP
, the
lim
itatio
n on
Dee
med
Ton
nes
in th
e S
tand
still
Dee
d w
ill no
t app
ly a
nd th
e re
leva
nt p
rovi
sion
s of
the
RR
FA w
ill ap
ply.
A n
ew d
efin
ition
of “
Exc
ess
Tonn
es” h
as b
een
inse
rted
in c
laus
e 1.
2 of
the
Sta
ndst
ill D
eed
to c
over
an
y D
eem
ed T
onne
s in
exc
ess
of th
e 30
0 to
nne
limita
tion
whi
ch w
ill be
reco
rded
to th
e be
nefit
of
Bio
Vis
ion
in d
eter
min
ing
any
liabi
lity
of B
ioV
isio
n fo
r a s
hortf
all i
n to
nnag
e du
ring
the
IGA
P.
4
Inso
lven
cy E
vent
of
Bio
Vis
ion
Cla
use
1.2
“Initi
al
Gua
rant
eed
Ava
ilabi
lity
Per
iod”
Cla
use
1.2
“Sec
ond
Gua
rant
eed
Ava
ilabi
lity
Per
iod”
Cla
use
6.2
Und
er th
e S
tand
still
Dee
d, M
RC
agr
ees
not t
o is
sue
any
Def
ault
Not
ice
in re
spec
t of t
he F
orce
d O
utag
e ex
cept
in li
mite
d ci
rcum
stan
ces.
One
of t
hose
circ
umst
ance
s is
an
Inso
lven
cy E
vent
of
Bio
Vis
ion
unde
r the
RR
FA.
Follo
win
g a
requ
est f
rom
the
AN
Z B
ank,
cla
use
6.2
has
been
am
ende
d to
cla
rify
that
whe
re a
n In
solv
ency
Eve
nt o
f Bio
Vis
ion
has
occu
rred
, but
the
AN
Z B
ank
has
appo
inte
d a
rece
iver
or
adm
inis
trato
r in
resp
ect o
f Bio
Vis
ion,
the
Inso
lven
cy E
vent
will
be ta
ken
not t
o be
sub
sist
ing
for t
he
purp
oses
of t
he R
RFA
and
ther
efor
e M
RC
may
not
issu
e a
Def
ault
Not
ice
in re
spec
t of i
t. Th
is
amen
dmen
t cla
rifie
s M
RC
's ri
ghts
und
er th
e S
tand
still
Dee
d in
the
even
t of a
n In
solv
ency
Eve
nt o
f B
ioV
isio
n an
d al
igns
with
the
posi
tion
set o
ut in
the
Trip
artit
e A
gree
men
t and
RR
FA.
Con
sequ
entia
l am
endm
ents
hav
e be
en m
ade
to th
e de
finiti
ons
of “I
nitia
l Gua
rant
eed
Ava
ilabi
lity
Per
iod”
and
“Sec
ond
Gua
rant
eed
Ava
ilabi
lity
Per
iod”
in c
laus
e 1.
2 of
the
Sta
ndst
ill D
eed.
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 73
ATTACHMENT TWO
TO ITEM 8.1.4
ORDINARY COUNCIL MEETING
26 AUGUST 2010
FINAL STANDSTILL DEED (TRACK CHANGES)
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 74
Baker & McKenzieSolicitors
Level 19, CBW 181 William Street
MELBOURNE VIC 3000 Tel: (03) 9617-4200 Fax: (03) 9614-2103
Email: [email protected]
Draft: April 20, 2010 Ref: 1098543-v6\AUSKWG
Standstill Deed
Mindarie Regional Council
BioVision 2020 Pty Ltd
Mindarie Resource Recovery Facility
Deleted: bakernet
Deleted: February 1
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 75
473874837483438
1098543-v6\MELDMS\AUSKWG i Standstill Deed Draft
Contents
Clause Number Heading Page
1 Definitions 1
2 Commencement 3
3 Relationship with RRFA 3
4 Repairs to the RRF 4
5 Obligations of BioVision 4
6 Undertakings of MRC 8
7 Release and Discharge 9
8 General Provisions 9
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 76
473874837483438
1098543-v6\MELDMS\AUSKWG 1 Standstill Deed Draft
Date 2010 Parties Mindarie Regional Council (ABN 17 015 003 687) a regional local
government under the Local Government Act 1995 (WA), having its principal office at Tamala Park, Lot 118, Marmion Avenue, Mindarie, Western Australia (MRC); and
BioVision 2020 Pty Ltd (ABN 73 120 415 401) of Level 3, 3-5 Rider
Boulevard, Rhodes, New South Wales 2138 (BioVision). Recitals A MRC and BioVision are parties to the RRFA.
B A Forced Outage has occurred in relation to the RRF.
C The parties wish to provide in this Deed for certain arrangements that will apply as a consequence of the Forced Outage.
Operative provisions
1 Definitions
RRFA Definitions
1.1 Terms defined in the RRFA have the same meaning when used in this Deed, unless the context otherwise requires.
Additional Definitions
1.2 In this Deed, unless the context otherwise requires:
Additional Deliveries means the amounts requested by BioVision under clause 5.3;
Additional Processed Quantity has the meaning given in clause 5.4(h);
Adjustment Factor means CC per tonne (expressed in Dollars) for July 2010;
Adjustment Quantity means the amount determined in accordance with clauses 5.4(b) and 5.4(c);
CC has the same meaning given to the term Capital Cost under the RRFA;
Excess Capacity has the meaning given in clause 5.4(f);
Excess Tonnes has the meaning given in clause 5.6(b);
Forced Outage means the Unavailability of the RRF by reason of the facts, matters, things and circumstances described in the notices issued by the Owner's Engineer under clause 12.1 of the Interface Agreement on or about October 14, 2009 (notified to MRC on October 26,
Deleted: Adjustment Quantity has the meaning given in clause 5.4(a);¶
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 77
473874837483438
1098543-v6\MELDMS\AUSKWG 2 Standstill Deed Draft
2009) or from any subsequent or other facts, matters, things or circumstances that relate to, arise from, or are connected with such facts, matters, things or circumstances;
Guaranteed Availability means:
(a) in relation to the Initial Guaranteed Availability Period, the following amounts of Processible Waste for the following periods of the Initial Guaranteed Availability Period:
(i) 12.01am on 1 January 2010 to 12.00pm (midnight) on 31 January 2010, 7,728 tonnes;
(ii) 12.01am on 1 February 2010 to 12.00pm (midnight) on 28 February 2010, 7,360 tonnes;
(iii) 12.01am on 1 March 2010 to 12.00pm (midnight) on 31 March 2010, 8,464 tonnes;
(iv) 12.01am on 1 April 2010 to 12.00pm (midnight) on 30 April 2010, 8,096 tonnes;
(v) 12.01am on 1 May 2010 to 12.00pm (midnight) on 31 May 2010, 7,728 tonnes;
(vi) 12.01am on 1 June 2010 to 12.00pm (midnight) on 30 June 2010, 4,416 tonnes; and
(vii) 12.01am on 1 July 2010 to 12.00pm (midnight) on 15 July 2010, 4,048 tonnes,
representing 92% of the Scheduled Tonnes for the relevant Month of the Initial Guaranteed Availability Period (except for paragraph (vii) which represents a 15 Day period) (on the basis that the RRF is Available five (5) Working Days per week during the Initial Guaranteed Availability Period and a Planned Outage of 10 Working Days occurs during the period set out in paragraph (vi) above), which amounts will be reduced pro rata to reflect any Unrelated Unavailability during the relevant Month of the Initial Guaranteed Availability Period; and
(b) for any Month falling in the Second Guaranteed Availability Period, 80% of the Scheduled Tonnes for that Month (or, during any extension of the Initial Operating Period under the RRFA or under clause 4.2, 92% of the Scheduled Tonnes for that Month) which amount will be reduced pro rata to reflect any:
(i) Planned Outage;
(ii) Unrelated Unavailability,
during that Month;
Guaranteed Month means a Shortfall Month in respect of which BioVision has given to MRC a notice under clause 5.5(b);
Initial Guaranteed Availability Period means the period commencing at 12.01am on January 1, 2010 and ending on the earlier of:
(a) 12.00pm (midnight) on July 15, 2010; and
Formatted: Heading 3,Indent: Left: 70.85 pt, Nobullets or numbering
Formatted: Indent: Left: 35.45 pt, Don't adjust spacebetween Latin and Asian text,Tabs: 70.9 pt, List tab + Notat 106.35 pt
Formatted: Indent: Left: 70.9 pt, Tabs: 106.3 pt, Listtab + Not at 141.75 pt
Formatted: Indent: Left: 69.05 pt
Formatted: List Number 2,Numbered + Level: 1 +Numbering Style: a, b, c, … +Start at: 1 + Alignment: Left +Aligned at: 35.45 pt + Tabafter: 70.9 pt + Indent at: 70.9 pt
Deleted: 47,840 tonnes (representing 92% of the Scheduled Tonnes averaged over
Deleted: less
Deleted: )
Deleted: amount
Deleted: at
Deleted: provided however that if an Insolvency Event occurs in relation to BioVision, the Initial Guaranteed Availability Period shall end on the date that Insolvency Event occurs;
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
Page 78
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1098543-v6\MELDMS\AUSKWG 3 Standstill Deed Draft
(b) the date that an Insolvency Event occurs in relation to BioVision (excluding an Insolvency Event in respect of which a Contractor Default is at any time taken not to be subsisting under clause 6.4 of the Tripartite Agreement);
Maximum Fee Adjustment has the meaning given in clause 5.4(e)(ii);
RRFA means the Resource Recovery Agreement between MRC and BioVision as amended and restated on November 21, 2007;
Second Guaranteed Availability Period means the period on and from the end of the Initial Guaranteed Availability Period until the earlier of:
(a) the end of the Initial Operating Period (as extended under the RRFA or clause 4.2); and
(b) the date that an Insolvency Event occurs in relation to BioVision (excluding an Insolvency Event in respect of which a Contractor Default is at any time taken not to be subsisting under clause 6.4 of the Tripartite Agreement);
Shortfall Month means a Month falling in the Second Guaranteed Availability Period, in which the RRF does not achieve the Guaranteed Availability for that Month by reason of the Forced Outage; and
Unrelated Unavailability has the meaning given in clause 5.2.
Incorporation of RRFA
1.3 The provisions of clauses 1.2 and 1.3 of the RRFA apply to this Deed mutatis mutandis as if set out in full in this Deed.
2 Commencement
Commencement
2.1 This Deed commences on the date that this Deed is executed by MRC and BioVision.
3 Relationship with RRFA
Deed Supplemental
3.1 This Deed supplements the RRFA and shall be read and construed as if this Deed formed part of the RRFA.
No Admissions
3.2 MRC and BioVision agree that this Deed is entered into, and will be performed, on the basis that:
(a) except as expressly provided in this Deed, neither of them makes any admission or concession as to its rights or obligations under the RRFA arising from, or in connection with, the Forced Outage; and
(b) nothing contained in this Deed may be relied upon by either of them on any future occasion or in relation to any matter arising in the future under or in connection with
Formatted: List Number 2,Numbered + Level: 1 +Numbering Style: a, b, c, … +Start at: 1 + Alignment: Left +Aligned at: 35.45 pt + Tabafter: 70.9 pt + Indent at: 70.9 pt, Don't adjust spacebetween Latin and Asian text
Formatted: Heading 2
Deleted: 5.4(ii);
Deleted: ) provided however that if an Insolvency Event occurs in relation to BioVision, the Second Guaranteed Availability Period shall end on the date that Insolvency Event occurs;
Deleted: <#>Commencement [and Condition Precedent]¶
Deleted: [, other than clauses 3, 4, 5, 6 and 7, ]
Deleted: Note – if this Deed is executed after approval from ANZ either unconditionally or on terms satisfactory to each of BioVision and MRC in its absolute discretion, clause 2 (other than clause 2.1 minus the words in square brackets) can be deleted ¶
<#>Clauses 3, 4, 5, 6 and 7, commence on the date that the condition precedent contained in clause 2.3 is satisfied, as evidenced in the manner contemplated in clause 2.4.¶Condition Precedent¶<#>Clauses 3, 4, 5, 6 and 7, of this Deed take effect when, and are of no force or effect unless and until, the Financing Party provides to BioVision and MRC written approval of this Deed, either unconditionally or on terms and conditions that are satisfactory to BioVision and MRC each in its absolute discretion.¶Satisfaction and Waiver¶<#>The condition precedent contained in clause 2.3 will be deemed to be satisfied when written approval of this Deed is obtained from the Financing Party, either unconditionally or on terms and conditions that are satisfactory to BioVision and MRC, each in its absolute discretion.¶Sunset Date¶<#>If the condition precedent contained in clause 2.3 is not satisfied as provided in clause 2.4 by 5.00pm on 31 March 2010, this Deed shall be of no further force or effect.¶
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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the RRFA, as to the rights or obligations of either of them under the RRFA or as to the interpretation of the RRFA in any respect.
Confirmation
3.3 The parties confirm that, except as expressly provided in this Deed, the RRFA remains in full force and effect in accordance with its terms.
4 Repairs to the RRF
4.1 BioVision and MRC acknowledge and agree that all repairs or rectification works in relation to the RRF shall be carried out in accordance with the Project Agreements and nothing in this Deed amends or varies in any respect the obligations of BioVision in relation to such repairs or rectification works.
4.2 BioVision and MRC acknowledge and agree that repairs to the RRF will include long term repairs which, at the date of this deed, have not been designed or specified. If BioVision considers that such long term repairs will not be complete before April 15, 2011 (being three months prior to the commencement of the last six months of the Initial Operating Period after an extension under clause 10.4 of the RRFA), then BioVision may ask MRC in writing to agree to extend the Initial Operating Period so that it ends on a date expected to be nine Months after the completion of the long term repairs but not in any event later than January 15, 2015. MRC agrees to reasonably consider such request and, if agreed to by MRC in writing, the Initial Operating Period will be extended to the date requested by BioVision (or such other date as is agreed between BioVision and MRC).
5 Obligations of BioVision
5.1 Availability
In consideration of the undertakings of MRC contained in clause 6 and the release and discharge contained in clause 7, BioVision undertakes to MRC that, subject to this Deed, the Availability of the RRF during the Initial Guaranteed Availability Period and in each subsequent Guaranteed Month (if any) will not be less than the Guaranteed Availability, determined in accordance with the RRFA and this Deed.
5.2 Interruptions other than Forced Outage
If, during the Initial Guaranteed Availability Period or any subsequent Guaranteed Month, the RRF is Unavailable by reason of any act, matter, thing or circumstance other than the Forced Outage and any Planned Outage (Unrelated Unavailability) the Availability of the RRF for the purposes of this Deed shall be calculated as if the Unrelated Unavailability had not occurred, to the intent that Availability for the purposes of this Deed shall be the Availability reasonably likely to have been achieved if the Unrelated Unavailability had not occurred, based upon the Availability of the RRF immediately prior to the first occurrence of Unrelated Unavailability and any changes to such Availability reasonably anticipated before the occurrence of the Unrelated Unavailability. Without limiting anything else in this Deed, this clause does not prejudice, limit or restrict in anyway any rights or obligations of MRC or BioVision under the RRFA in respect of any Unrelated Unavailability of the RRF which, for the avoidance of doubt, will be dealt with in accordance with the RRFA unaffected by this Deed.
5.3 Additional Deliveries
ITEM 8.1.4
MINDARIE REGIONAL COUNCILORDINARY COUNCIL MEETING AGENDA - 26 AUGUST 2010
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Subject always to the Operating Licence, BioVision may, in respect of any Working Day during the period from January 1, 2010 to July 15, 2011, request MRC in writing (by at least 48 hours' notice) to deliver to the RRF such additional quantity of Processible Waste on that day, in addition to the quantity provided for in the Waste Delivery Schedule, as BioVision considers can be processed in the RRF provided however that the total Processible Waste to be delivered by MRC on any day cannot exceed 600 tonnes.
5.4 Initial Guaranteed Availability Period
(a) Fees paid by MRC in respect of the Initial Guaranteed Availability Period will be adjusted for the Adjustment Quantity which will be determined in accordance with clauses 5.4(b) and 5.4(c).
(b) The Adjustment Quantity for each Month of the Initial Guaranteed Availability Period will be determined by deducting from the Guaranteed Availability for the relevant Month or part Month (in the case of paragraph (vii) of that definition) of the Initial Guaranteed Availability Period the amount of Processible Waste which (ignoring Additional Deliveries or Additional Tonnes) is:
(1) actually delivered for that Month or part Month; or
(2) would have been actually delivered if MRC delivered to the RRF the Scheduled Tonnes for that Month or part Month (if the RRF was Available to receive those Scheduled Tonnes).
If any of the Adjustment Quantities calculated in accordance with this clause 5.4(b) are negative, then the Adjustment Quantity for that Month will be taken to be zero for the purpose of determining the Adjustment Quantity for the Initial Guaranteed Availability Period.
(c) The Adjustment Quantity for the Initial Guaranteed Availability Period will be determined by aggregating the Adjustment Quantities for each Month or part Month of the Initial Guaranteed Availability Period calculated in accordance with clause 5.4(b) and deducting any Additional Tonnes (other than Additional Tonnes counted against Deemed Tonnes in accordance with clause 5.6) which are actually delivered during the Initial Guaranteed Availability Period or which would have been delivered if MRC delivered to the RRF the Additional Deliveries requested during the Initial Guaranteed Availability Period.
(d) Promptly following July 15, 2010, MRC and BioVision will meet to determine the Adjustment Quantity for the Initial Guaranteed Availability Period.
(e) If the Adjustment Quantity is:
(i) negative or zero, no Fee adjustments will be made and no further action will be required under this clause 5.4; or
(ii) greater than zero, then the maximum Fee adjustment (Maximum Fee Adjustment) due by BioVision to MRC will be an amount equal to such Adjustment Quantity multiplied by the Adjustment Factor.
(f) At July 15, 2010, BioVision will determine whether the RRF is able to process more than the amount scheduled (in the Waste Delivery Schedule) to be processed in the period from July 16, 2010 to July 15, 2011 up to a maximum amount equal to the Adjustment Quantity (the Excess Capacity).
Formatted: Font: Not Bold,Not Italic
Formatted: Indent: Left: 71.5 pt, Hanging: 33.6 pt, Nobullets or numbering, Tabs: 104.5 pt, Left + Not at 106.3pt + 141.75 pt
Formatted: Bullets andNumbering
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Deleted: difference (the
Deleted: ) between the Guaranteed Availability
Deleted: and
Deleted: delivered as provided in clause 5.6
Deleted:
Deleted: ,
Deleted: aggregate of the
Deleted: ) and the Additional Deliveries, during the Initial Guaranteed Availability Period.
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(g) If the Adjustment Quantity exceeds the Excess Capacity, an amount equal to the difference, multiplied by the Adjustment Factor, will be paid by BioVision to MRC on, subject to clause 5.7(a), July 30, 2010.
(h) At the end of each Month during the period from July 15, 2010 until July 15, 2011, MRC and BioVision will meet to determine how much of the Excess Capacity has actually been processed (ignoring Additional Tonnes counted as Deemed Tonnes in accordance with clause 5.6) during the period from July 15, 2010 until the date of each meeting or would have been actually processed if MRC delivered to the RRF the aggregate of the Scheduled Tonnes (if the RRF was Available to receive those Scheduled Tonnes) and Additional Deliveries (the Additional Processed Quantity).
(i) If :
(i) the Additional Processed Quantity equals the Excess Capacity at any time during the period from July 15, 2010 until July 15, 2015, then, on and from, the date that such Additional Processed Quantity equals the Excess Capacity, , no further action will be required under clause 5.4 and clause 5.6 will cease to have any effect;
(ii) the Additional Processed Quantity as at the end of the period from July 15, 2010 until July 15, 2011 is less than the Excess Capacity, an amount equal to the difference multiplied by the Adjustment Factor will be paid by BioVision to MRC on, subject to clause 5.7(a), July 30, 2011.
5.5 Subsequent Months
(a) Fees payable by MRC in respect of a Guaranteed Month will be rebated in accordance with this clause 5.5.
(b) If, in respect of any Month falling in the Second Guaranteed Availability Period, the Availability of the RRF is less than the Guaranteed Availability for that Month, BioVision may, in its absolute discretion, give written notice to MRC prior to (or on) the 15th day of the following Month stating that the immediately preceding Month is a Guaranteed Month for the purpose of this Deed, whereupon the following provisions of this clause 5.5 and clause 6.4 will apply.
(c) BioVision must rebate to MRC, in the next invoice to be issued under the RRFA, an amount equal to the amount by which:
(i) the Fees actually paid or payable by MRC under the RRFA in respect of the Guaranteed Month
exceed:
(ii) the Fees that would have been paid or payable by MRC under the RRFA based solely on the Processible Waste actually delivered in the Guaranteed Month, ignoring any Additional Tonnes (which will continue to be paid for in accordance with the RRFA) and ignoring any minimum CC otherwise applicable under Annexure I to the RRFA.
(d) BioVision and MRC acknowledge and agree that they will negotiate in good faith with a view to developing a further deed for the period during which the long term repairs to the RRF are actually being carried out, taking into account the uncertainty, risks, timeframe and technical information then available, which will be based on the principles of this Deed incorporating the following elements:
Deleted: Promptly following
Deleted: processed
Deleted: provided
Deleted: preceding 12 months
Deleted: is:¶equal to or exceeds
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(i) a standstill agreement;
(ii) a minimum performance standard;
(iii) continuing payments from MRC during the standstill period;
(iv) a rebate to MRC if the minimum performance standards are not achieved; and
(v) agreement as to the conditions under which MRC may issue a Default Notice for failure to achieve the minimum performance standards.
Any such alternative arrangements will be recorded in writing and take effect in accordance with their terms in substitution for the provisions of clause 5.5 but, for the avoidance of doubt, in the absence of agreement on alternative arrangements, the provisions of paragraphs (a) to (c) will apply during the long term repairs.
(e) BioVision must give written notice to MRC as soon as practical after BioVision considers the long term repairs to the RRF necessitated by the Forced Outage to have been completed. If MRC gives written notice to BioVision within thirty (30) days of receipt of such notice from BioVision that MRC does not consider such long term repairs have been completed, there shall be deemed to be a Dispute to which clause 31 of the RRFA applies and the Dispute must be referred to a Third Party Expert as provided in clause 31.6 of the RRFA.
(f) For the purpose of this clause 5.5, the period from July 16, 2010 to August 31, 2010 shall be deemed to be the first Month of the Second Guaranteed Availability Period and the period from July 16, 2011 to August 31, 2011 shall be deemed to be the first Month in which the Guaranteed Availability is 92% (if the Initial Operating Period is extended).
5.6 Additional Tonnes
The rights and obligations of MRC in respect of Deemed Tonnes and Additional Tonnes under the RRFA in respect of the period from January 1, 2010 to July 15, 2011 (and to the extent only that BioVision has any liability under clause 5.4 to catch up any tonnage as part of the Initial Guaranteed Availability Period) shall be adjusted as follows:
(a) Subject to paragraph (b), Deemed Tonnes in respect of any month will be the difference between the aggregate of:
(i) Scheduled Tonnes for the month (if the RRF was Available to receive those Scheduled Tonnes); and
(ii) Additional Deliveries (if the RRF was Available to receive those Additional Deliveries)
and:
(iii) the amount actually delivered to the RRF by MRC in the month;
(b) Tonnes counted as Deemed Tonnes in any month cannot exceed 300 tonnes per month and any tonnes in excess of 300 tonnes in a month which would otherwise be Deemed Tonnes (Excess Tonnes) will not be counted as Deemed Tonnes and MRC will not be entitled to record any Additional Tonnes in one or more subsequent months against those Excess Tonnes; and
Deleted: July 16
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(c) In accordance with the RRFA, one half of the Deemed Tonnes may be delivered in one or more subsequent months for processing as Additional Tonnes and such Additional Tonnes will not be taken into account in the calculation of the Adjustment Quantity or any Additional Processed Quantity for the purposes of clause 5.4.
The parties acknowledge and agree that clause 5.6 will cease to have any effect in determining the rights and obligations of MRC in respect of Deemed Tonnes and Additional Tonnes under the RRFA on and from the date that BioVision ceases to have any liability to catch up any tonnage under clause 5.4 as part of the Initial Guaranteed Availability Period.
5.7 Payments
(a) If a payment is due by BioVision to MRC under clause 5.4(g) or (i), MRC may set off that amount against any other amount payable by MRC to BioVision under the RRFA notwithstanding that the date for payment of the second mentioned amount has not arrived.
(b) Rebates to which MRC is entitled under clause 5.5 will be deducted from the invoice in respect of the month following the Guaranteed Month but if the amount of the rebate is greater than the amount due by MRC as shown on the relevant invoice, the difference will be paid by BioVision to MRC on the date that, but for the rebate, MRC would have made payment in respect of the invoice to BioVision.
(c) For the avoidance of doubt, the provisions of clause 17.3 and clause 31 of the RRFA apply in relation to the determination of all Fee adjustments under clause 5.4 and rebates under clause 5.5.
5.8 Licences
BioVision will use all reasonable endeavours to obtain such amendments to the Operating Licence as may be required to permit the additional operation of the RRF as contemplated by this clause 5.
6 Undertakings of MRC
Payments
6.1 Subject to this Deed, MRC will make payments to BioVision in accordance with the RRFA provided however that the component CC shall be excluded from the Fee payable by MRC in respect of the Additional Processed Quantity.
Default Notices in respect of the Initial Guaranteed Availability Period
6.2 Without limiting MRC's right to take action to enforce this Deed, MRC agrees not to issue, or attempt or purport to issue, a Default Notice, or to take, or attempt or purport to take, any step of any nature towards the exercise or enforcement of any rights arising from Forced Outage:
(a) before July 15, 2010; or,
(b) after that date, other than as provided for in clause 6.3,
unless BioVision fails to make payments when due as provided in clauses 5.4(g) and 5.4(i)(ii), does not allow rebates when due as provided in clause 5.5 or an Insolvency Event occurs in
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relation to BioVision (other than an Insolvency Event in respect of which a Contractor Default is at any time taken not to be subsisting under clause 6.4 of the Tripartite Agreement).
Default Notices in respect of Guaranteed Months
6.3 Subject to clause 6.4 and 6.5, MRC will be entitled to issue a Default Notice on the 15th day of any Month (the Notice Month) from and including the end of the Initial Guaranteed Availability Period to and including the last Month of the Second Guaranteed Availability Period if, the immediately preceding Month is a Shortfall Month. Notwithstanding anything in the RRFA, a Default Notice given under this clause has effect for the purpose of clause 28.3(c) of the RRFA on the first day of the second calendar month after the Notice Month.
6.4 MRC will not be entitled to issue a Default Notice at any time based on the failure of BioVision to process 100,000 tonnes of Processible Waste in a year which includes a Guaranteed Month, noting that, without limiting clause 3.2, BioVision does not admit that it has any such liability under the RRFA.
6.5 If BioVision gives a written notice to MRC under clause 5.5(b), MRC has no right to, and will not, issue, or attempt or purport, to issue a Default Notice in respect of Unavailability arising by reason of the Forced Outage in the Guaranteed Month.
6.6 For the avoidance of doubt, nothing in this Deed limits or affects the rights of MRC under clause 28.1(b) of the RRFA at the end of the Initial Operating Period, as extended under clause 10.4 of the RRFA or clause 4.2 of this Deed.
7 Release and Discharge
7.1 Subject only to BioVision performing when due its obligations under this Deed, MRC agrees to release and discharge BioVision from any liability under the RRFA for the Unavailability of the RRF by reason of the Forced Outage during the following periods:
(a) commencing on September 1, 2009 and ending on July 15, 2010; and
(b) the duration of any Month which is a Guaranteed Month,
including, for the avoidance of doubt, liability that might arise because BioVision does not process 100,000 tonnes of Processible Waste in any year in which such periods occur, to the intent that BioVision is released and discharged from any liability for Unavailability of the RRF by reason of the Forced Outage in respect of any Month prior to January 1, 2010 or in which BioVision has undertaken to provide Guaranteed Availability as provided in this Deed.
7.2 Any other rights of MRC or BioVision under the RRFA, unrelated to the Forced Outage, are unaffected and except as expressly modified the RRFA and Project Documents, remain in full force and effect.
7.3 Subject to the RRFA, the Development Security may be drawn by MRC in respect of any obligations of BioVision under this Deed that are not performed when due.
8 General Provisions
Clause 34 of the RRFA applies to this Deed mutatis mutandis as if it was set out in full in this Deed.
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Execution
Executed as a deed.
The Common Seal of Mindarie Regional Council was hereunto affixed pursuant to a resolution of the Council in the presence of: Signature of Chairperson Signature of Chief Executive Officer Name (please print) Name (please print)
Signed by BioVision 2020 Pty Ltd by a director and secretary/director: Signature of director Signature of director/secretary Name of director (please print) Name of director/secretary (please print)
ITEM 8.1.4
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ITEM 8.1.5 SUPPLY AND DELIVERY OF ONE (1) NEW TWO (2) DRUM LANDFILL COMPACTOR WITH A TIER 3 EMISSION ENGINE AND A MINIMUM OPERATING WEIGHT OF 50,000Kg WITH OR WITHOUT THE TRADE-OF THE EXISTING LANDFILL COMPACTOR OR FOR THE OUTRIGHT PURCHASE OF THE EXISTING LANDFILL COMPACTOR
Tender No: 13/110 File No: PES/42 (D/10/5792) Attachment(s): Nil Authors: Mike Tolson and Brendon Mohr SUMMARY The purpose of this item is to provide Council with information to approve the acceptance of a Tender in response to Request For Tender 13/110 – Supply And Delivery Of One (1) New Two (2) Drum Landfill Compactor With A Tier 3 Emission Engine And A Minimum Operating Weight Of 50,000kg With Or Without The Trade-Of The Existing Landfill Compactor Or For The Outright Purchase Of The Existing Landfill Compactor. BACKGROUND Council has previously approved funds for the replacement of one landfill compactor, within the context of Budget FY 10/11. The administration has reviewed the Mindarie Regional Council (MRC) landfill compaction capability with due respect to the following key factors:
• The performance of existing compaction equipment given the current nature of the waste composition delivered to Tamala Park
• The characteristics of waste composition post introduction of RRF (July 2009), and the effect of this composition on compaction capability
Key points to note regarding waste composition are as follows:
• Previous waste composition was approximately 50/50 between MSW (Municipal Solid Waste) and non MSW (C&I waste).
• Processing of 100,000 tonnes of MSW per annum at RRF, since July 2009, has resulted in the majority of waste processed at landfill being non MSW - a significant change from the previous situation.
The conclusion from this review is that the most appropriate mix of landfill compaction equipment, in order to optimally deal with the changing waste composition, is as follows:
• Drum type machine
• Wheeled type machine
This mix of equipment is a significant departure from the previous practice of 'equipment mix based on preferred tender, regardless of type'.
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The key advantages of this revised mix are as follows:
• Improved compaction outcomes
• improved operating conditions for customer vehicles due to improved surface
• Likely reduced possibility of breakdown and, associated, repair cost, via waste entanglement in equipment.
• Improved productivity on basis of improved compatibility of compaction equipment and waste composition
The outcome from this analysis is that the administration has tendered for a Two Drum compactor; given the most recent purchase was a four wheeled compactor. DETAIL Tender Organisation A public tender advertised an invitation, via The Western Australian on 22 May 2010, and closing on 8 June for suppliers to tender. Two suppliers responded to the request for tender 13/110:
1. GCM Enviro Pty Ltd – offered a Tana Gx520 Big Foot Version Sanitary Landfill Compactor – Purchase Price $1,078.330.00 (Inc GST)
2. BT Equipment Pty Ltd – offered a Bomag BC 1172RB-2 Refuse Compactor - Purchase Price $1,320,000.00 (Inc GST) (Non conforming) Tender Assessment The tender was assessed by MRC officers. Request for Tender 13/110 specified a Two Drum Landfill Compactor. The Compactor offered by BT Equipment does not conform to the specifications of RFT 13/110 i.e. requirement for the compactor to have drums rather than wheels and therefore not assessed as a compliant tender, leaving the Tana Gx520 Landfill Compactor the only conforming tender. Figure No 1. Tana Gx520 Landfill Compactor
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Summary of Purchase Costs
Supplier GCM Enviro Pty Ltd
Model Tana GX520
Unit Cost $1,077,278.00 (Inc GST)
Options:
• Additional Warranty 5 Year/10000hrs $47,058.00 (Inc GST)
TOTAL Purchase Price (Including options)
$1,124,386.00 (Inc GST)
Defect Liability and Maintenance Period GCM ENVIRO Pty Ltd has offered a warranty for all parts and labour for 12 months or 2,000 hours. GCM ENVIRO Pty Ltd has also offered an optional extended 5 years or 10,000 hour power train warranty inclusive of parts, labour and travel for $42,780.00. It is recommended that MRC take up the additional 5 Year / 10,000 hour warranty to defray future operating costs. Time for Supply and Delivery The specification required tenderers to stipulate a delivery timeline as part of their offer. GCM ENVIRO Pty Ltd has detailed a 14 – 16 a delivery period from date of order. Trade Back Guarantee GCM ENVIRO Pty Ltd has offered a trade back guarantee after 5 years or 10,000 hours, which ever occurs first providing the machine has been maintained in accordance with the maintenance manual, of 20% of the machine’s market value. This offer may be considered by the Council administration prior to future compactor purchases. Trade-In Offer MRC compactor, Tana G360 was offered to tenderers as a Trade-In. GCM ENVIRO Pty Ltd has offered a trade-in amount $198,000 inclusive of GST. Repair and Backup Plan Contatore Engineering situated in Welshpool has been appointed as the local Tana equipment service agents with workshop staff available 7 days per week. A local sales agent located in Kenwick is equipped with essential off the shelf parts. Major component parts which may not be readily available from local suppliers are available in 2 days ex Sydney. Analysis The Tana Gx520 landfill Compactor offered by GCM Enviro Pty Ltd is a 51.5 tonne two drum land fill compactor. The machine’s technical specifications have been assessed and meet all tender specifications required to perform the tasks and functions to be conducted by Mindarie Regional Council in the operation of the landfill site.
ITEM 8.1.5
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COMMENT The Mindarie Regional Council operates two landfill compactors, and this capability ensures that waste, disposed daily to Tamala Park, can be managed, in terms of spreading and compaction, on a daily basis. This is a requirement under the Licence for the landfill, and ensures that the appropriate environmental standards are met, given that, at the close of operations each day, all disposed waste is spread, compacted and covered, in accordance with these specifications. The requirement for compactor equipment which functions effectively and efficiently, on a consistent basis is one of the critical success factors associated with the management of the Tamala Park landfill capability. MRC has been successfully operating Tana landfill compactors at Tamala Park since 2004 with the machines achieving the forecast whole of life performance and expectations. Initially the backup support was patchy however with improved access to parts locally and interstate the overall backup service has have been satisfactory. STATUTORY ENVIRONMENT Local Government Act 1995 – Sect 3.57 Tenders for Providing Goods or Services POLICY IMPLICATIONS Not applicable FINANCIAL IMPLICATIONS A provision of $1,030,000.00 exists within the context of Budget 2010/2011. Purchase of the Tana Gx520 Landfill Compactor will provide a budget saving of $18,052.00 exclusive of GST and a profit on asset sales of $180,000.00 exclusive of GST. MRC take up of the additional 5 Year / 10,000 hour warranty will defray future operating costs. STRATEGIC IMPLICATIONS The Tana Gx520 Landfill Compactor meets the MRC strategic requirements for optimum operation and compaction of the Tamala Park landfill site. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The Agenda Review Committee requested the reason for non compliance of the BT Equipment tender to be inserted. The Committee also confirmed the need for this compactor to be purchased however the requirement to purchase replacement compactors in the future would be reviewed prior to tendering. MRC RECOMMENDATION That Council:
(i) Accept the tender offer from GCM Enviro Pty Ltd for the Supply and Delivery of one (1) new Tana Gx520 Landfill Compactor including the option of the Additional 5 Year/10000hrs Warranty for $47,058.00; at a total cost of $1,124,386.00 (GST inclusive)
(ii) Accept the tender offer from GCM Enviro Pty Ltd of $198,000.00 (GST inclusive) for the Trade-in of the existing MRC Tana G360 Landfill Compactor
ITEM 8.1.5
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ITEM 8.1.6 REQUEST FOR TENDER 13/109: PROVISION OF SERVICES FOR STORAGE COLLECTION AND PURCHASE OF RECYCLABLE METALS FROM THE TAMALA PARK WASTE MANAGEMENT FACILITY
Tender No. 13/109 File No: WST/185 (D10/5795) Attachment(s): Nil Authors: Mike Tolson and Brendon Mohr
SUMMARY The purpose of this item is to provide The Mindarie Regional Council (MRC) elected members with information to consider the acceptance of a Tender in response to Request for Tender 13/109 – Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility. BACKGROUND The Council sought tenders for Purchase and Removal of Recyclable Metals in 2007 with Smorgon Steel being the successful tenderer for the period of the 3 year contract. A volume breakdown of various products collected FY 09/10 is detailed below. These volumes are indicative of the volumes received in previous years. Heavy ferrous being the same price as light ferrous, the volume data was record as one product.
Product Approximate Annual Volumes Light ferrous metal 2000 tonnes Lead acid batteries 90 tonnes Non ferrous metals 10 tonnes LPG Gas Bottles 10 tonnes
The existing contract period is complete and the Council administration has progressed a further tender for the Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility for a period of three years. DETAIL Tender Organisation The public tender advertised an invitation, via the Western Australian on 22 May 2010 for suitable suppliers to tender. The tender was closed on 9 June 2010 with one supplier responding. This supplier was:
• Onesteel Recycling Pty Ltd (formerly Smorgon Steel) Tender Assessment The tender was assessed by MRC officers. Selection Criteria The selection criteria associated with this tender are as follows:
• Compliance Criteria
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• Qualitative Criteria
• Price Considerations
• Form of Offer completed and signed
• All documents and attachments requested submitted COMPLIANCE CRITERIA Organisational Profile Onesteel Recycling Pty Ltd complied by supplying an organisational profile demonstrating that that they are a public listed company. Referees The Tenderer complied by supplying referees. Reference checks were made and all referees provided favourable reports. Agents and Trusts Onesteel Recycling Pty Ltd specified that they are not acting as an agency or as a trustee of a trust. Subcontractors Onesteel Recycling Pty Ltd advised that they will not subcontract any requirements of the Request for Tender. Conflicts of Interest Onesteel Recycling Pty Ltd advised that they have no actual or potential conflicts of interest. Financial Position Onesteel Recycling Pty Ltd supplied Financial Position statements as requested indicate the company is in a sound financial position. Onesteel Recycling Pty Ltd advised that they were engaged in litigation that they may be liable for $50,000 or more and would be able to fulfil the requirements of the contract. Quality Assurance Onesteel Recycling Pty Ltd claimed to have a quality assurance system but neglected so supply the details however their documents demonstrated that Onesteel Recycling Pty Ltd maintain a robust internal auditing procedure. Insurance Coverage All tenderers advise that they have the required Public Liability, Workers Compensation and Motor Vehicle insurance QUALITATIVE CRITERIA Management Skills and Systems Onesteel Recycling Pty Ltd has proven by past association with MRC to have the experience and capacity to successfully undertake and service the contract. Price Basis The prices basis specified in the Request for Tender is based on the following international indexes:
• The TEX Report published monthly in Japan, reporting on the various prices arising in each sector of raw materials for steel production, and trade of steel products, resources and energy.
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• London Metal Exchange, the world's largest exchange for futures contracts and options on base and other metals also publishing a monthly report.
The Request for Tender specified a price variation mechanism of:
• Ferrous Metals Price = Percentage offered by the Tenderer of the current Tex Report Ltd. price for Scrap Iron calculated as: (US Dollars (USD)/tonne), converted to (Australian Dollars (AUD)/tonne) at the Official Exchange Rate.
The Tex Report Ltd. price will be adjusted:
- three (3) calendar months from the Commencement Date; and
- thereafter at three (3) calendar monthly intervals, applicable from the 1st day of the month.
• Non Ferrous Metals Price = Percentage offered by the Tenderer of the current London Metal Exchange price for specific non-ferrous metals calculated as: (US Dollars USD/tonne), converted to (Australian Dollars AUD/tonne) at the Official Exchange Rate. The London Metal Exchange price to be adjusted on the same dates as for the Ferrous Metals Price.
Price Schedule Detailed in the tables below is the price schedules offered by Onesteel Pty Ltd.
Ferrous Metals Percentage offered by the Tenderer from the Tex Report Ltd.
Scrap - Light 40% Scrap - Heavy 40%
The proposed collection method for the ferrous metal is to stockpile onsite with the stockpile being cleared entirely not later than every two months. However, in the event of a market downturn as was the case during 2008 MRC has capacity to stockpile quantities of recyclables for eight months.
Non Ferrous Metals Percentage offered by the Tenderer from London Metal Exchange.
Aluminium Extrusion 60% Aluminium Domestic 53% Aluminium Irony 15% Aluminium Irony 2 11% Copper Cable Bright 85% Copper/Brass Mix 70% Copper insulated wire 30% Copper insulated wire low grade 16% Stainless Domestic 6.3% Lead Acid Batteries 18%
Collection bins and pallets used to store non ferrous metals prior to collection are offered at no cost to the council. Tenderers Resources Onesteel Recycling Pty Ltd has proven by past association with MRC to have the resources to successfully undertake and service the contract.
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Demonstrated Understanding Onesteel Recycling Pty Ltd has proven by past association with MRC to have the understanding to successfully undertake and service the contract. CONSULTATION Tenderers Referees were checked for completeness and no adverse comments concerning Onesteel Pty Ltd performance were received. The Referees were:
• City of Rockingham
• City of Cockburn STATUTORY ENVIRONMENT Nil FINANCIAL IMPLICATIONS Estimated annual recycling revenue to council is $400,000 - $500,000 for FY 10/11, revenue gained at the gate has not calculated in the estimated revenue. For completeness a financial due diligence assessment of Onesteel Recycling Pty Ltd was completed no concerns were identified. A price schedule comparison between the previous Smorgon Steel and this tender indicated that there was no increase in the percentage offered. POLICY IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil COMMENT The outcome for the Council is that over 2,000 tonnes of recyclable metal will be diverted from landfill demonstrating responsible community leadership to resource recovery and annual revenue of approximately $400,000 to $500,000 realised. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The Committee requested comment be inserted into the report in relation to a price schedule comparison between the last tender and this proposed tender. MRC RECOMMENDATION That Council accept the tender submitted by Onesteel Pty Ltd for the Provision of Services for Storage Collection and Purchase of Recyclable Metals from the Tamala Park Waste Management Facility for a period of three (3) years.
ITEM 8.1.6
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ITEM 8.1.7 PROVISION OF SERVICES FOR COLLECTION AND RECYCLING WASTE ELECTRONIC AND ELECTRICAL EQUIPMENT (E-WASTE)
File No: WST/184 (D/10/5796) Tender No: 13/107 Attachment(s): Nil Author: Mike Tolson
SUMMARY The purpose of this item is to provide the Council elected members with information to approve the acceptance of a tender in response to Request for Tender 13/107 - Provision of Services for Collection and Recycling Waste Electronic and Electrical Equipment (E-waste) from Tamala Park, Recycling Centre Balcatta and from public collection days throughout the Mindarie Region for a period of three years. BACKGROUND E-waste is one of the fastest growing waste types and subsequently the challenge is for governments, consumers, businesses, retailers and manufacturers in Western Australia to divert it from landfill to recycle it. As E- technology advances and televisions and computers are replaced at an exorbitant rate, the volumes of E-waste will continue to increase. The Mindarie Regional Council (MRC) currently utilises Sims E-Recycling for the provision of E-waste collection and recycling services. Sims E-recycling has been supplying the services since 2008 when quotations for the service of collection and recycling E-waste were sought. E-waste is currently accepted at drop-off sites at no charge and over 300 tonnes is collected in the region annually. MRC has funded E-waste collection and recycling from all sites from 15 March 2010. The cost of processing the expected volume of E-waste to be received at Tamala Park and at the Recycling Centre Balcatta necessitates that Council seeks tenders for supply of the E-waste collection and recycling service. DETAIL Tender Organisation A public tender advertised an invitation, via the Western Australian on 8 May 2010 for suppliers to tender. The tender was closed 25 May 2010 with three suppliers responding, they were:
• Totally Green Recycling (Total)
• Sims E-Recycling (Sims)
• SITA Environmental Solutions (SITA) Totally Green Recycling (Total) included an alternate tender as part of their offer. Both of Total’s tenders were compliant.
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Tender Assessment The tenders were assessed in house by MRC officers and City of Stirling officers. Selection Criteria The selection criteria associated with this tender are as follows:
• Compliance Criteria
• Qualitative Criteria
• Price Schedules
The tenderers response to the tender criteria is detailed below. COMPLIANCE CRITERIA Organisational Profile All tenderers complied by supplying an organisational profile. Referees All tenderers complied by supplying referees. Reference checks were made for all tenderers. All referees provided favourable reports for the respective tenderer. Agents and Trusts Total and Sita specified that they are not acting as an agency or as a trustee of a trust. Sims tender did not offer any advice on these points. Subcontractors Sims and Sita stated that they will not subcontract any requirements of the Request for Tender. Total advised that they intend to sub contract bin hire and transport services. Conflicts of Interest All tenderers advise that they have no actual or potential conflicts of interest. Financial Position All tenderers supplied Financial Position statements as requested indicating their financial positions. All tenderers advised that they are not engaged in litigation that they may be liable for $50,000 or more and would be able to fulfil the requirements of the contract. Quality Assurance Sita and Sims are currently ISO 9001 and ISO 14001 accredited. Total currently does not have formal Quality Assurance accreditation supplying detail of internal Quality Assurance processes instead. Insurance Coverage All tenderers advise that they have the required Public Liability, Workers Compensation and Motor Vehicle insurance.
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PRICE SCHEDULES The tenderers pricing schedules are tabulated below. The price comparison column is a relative comparison between the Total Alternate bid and all other bids received. The Total Alternative bid has been given a base score of 100% with all other bids compared against these bases. 95% results in the other bid being 5% below the Total Alternate bid. 100% results in the other bid being the same as the Total Alternate bid and 105% results in the other bid 5% more expensive than the Total alternate bid etc.
Totally Green Recycling Conforming Offer
Service Description Tender Unit
Price (ex GST)
Price Comparison
Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis
Per Kilogram
$0.648 105.5%
Supply of ten (10) hardwood pallets at Tamala Park Waste Management Facility
Per Month
Free of Charge
100%
Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta
Per Month
Free of Charge
100%
Collection and recycling of E-waste from Balcatta Recycling Centre on an as required basis
Per Kilogram
$0.607 100%
Supply of 30 cubic metre bins for public drop-off days. Joondalup/ Wanneroo
Per Bin $204.54 100%
Supply of 30 cubic metre bins for public drop-off days. All other areas Mindarie
Per Bin $180.00 100%
Collection and recycling of E-waste from public drop off days within the Mindarie Region on an as required basis
Per Kilogram
$0.55 100%
Totally Green Recycling has offered an alternative tender based on supplying hook lift bins instead of pallets at Tamala Park.
Totally Green Recycling Alternative Offer Service Description Tender
Unit Price
(ex GST) Price
Comparison Collection and recycling of E-waste in hook lift bins from Tamala Park on an as required basis
Per Kilogram
$0.614 100%
Supply of one or two (1 or 2) 30 cubic metre hook lift bins at Tamala Park Waste Management Facility
Per Month
Free of Charge
100%
Supply of two ( 2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta
Per Month
Free of Charge
100%
Collection and recycling of E-waste from Balcatta Recycling Centre on an as required basis
Per Kilogram
$0.607 100%
Supply of 30 cubic metre bins for public drop-off days Joondalup/ Wanneroo
Per Bin $204.54 100%
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Totally Green Recycling Alternative Offer (continued)
Service Description Tender Unit
Price (ex GST)
Price Comparison
Supply of 30 cubic metre bins for public drop-off days. All other areas Mindarie
Per Bin $180.00 100%
Collection and recycling of E-waste from public drop off days within the Mindarie Region on an as required basis
Per Kilogram
$0.55 100%
Sims E-Recycling Offer Service Description Tender
Unit Price
(ex GST) Price
Comparison
Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis
Per Kilogram
$0.75 122.1%
Supply of ten (10) hardwood pallets at Tamala Park Waste Management Facility
Per Month
Free of Charge
100%
Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta twice monthly
Per Month
Free of charge
100%
Collection and recycling of E-waste from Balcatta Recycling Centre on an as required basis
Per Kilogram
$0.65 106.5%
Supply of 30 cubic metre bins for public drop-off days. All areas Mindarie
Per Bin Free of Charge
100%
Collection and recycling of E-waste from public drop off days within the Mindarie Region on an as required basis
Per Kilogram
$0.65 106.5%
SITA Environmental Solutions
Service Description Tender Unit
Price (ex GST)
Price Comparison
Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis
Per Kilogram
$0.85 139.3%
Supply of ten (10) hardwood pallets at Tamala Park Waste Management Facility
Per Month
Free of Charge
100%
Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta
Per Month
Free of Charge
100%
Collection and recycling of E-waste from Balcatta Recycling Centre on an as required basis
Per Kilogram
$0.85 140%
Supply of 30 cubic metre bins for public drop-off days. All areas Mindarie
Per Bin $110.00 61.11%
Collection and recycling of E-waste from public drop off days within the Mindarie Region on an as required basis
Per Kilogram
$0.85 154.5%
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Price Variation Mechanism A mechanism was offered in the RFT to allow for an annual variation of prices as a hedge against contract frustration through excessive market fluctuations. The Price Variation Mechanism proposed in RFT 13/107 was the “Annual Consumer Price Index all groups increase, March quarter to March quarter for Perth, applied annually from 1 April.” Sims and Total have agreed to the proposed mechanism. However SITA did not agree and proposed an alternative Price Variation Mechanism. The projected cost of recycling and collection of the MRC E-waste based on 300 tonnes per annum is indicated in the table below:
Cost $/kg (exc GST) Total (ex GST) Price Comparison
TOTAL GREEN RECYCLING (CONFORMING) Tamala 0.648 $97,200 105.5% Balcatta 0.607 $91,050 100% TOTAL $188,250 TOTAL GREEN RECYCLING (ALTERNATIVE) Tamala 0.614 $92,100 100% Balcatta 0.607 $91,050 100% TOTAL $183,150 SIMS E-WASTE RECYCLING Tamala 0.75 $112,500 122.1% Balcatta 0.65 $97,500 106.5% TOTAL $210,000 SITA ENVIRONMENTAL SOLUTIONS Tamala 0.85 $127,500 139.3% Balcatta 0.85 $127,500 139.3% TOTAL $255,000
CONSULTATION The Tenderers referees and Councils utilising e-waste collection services were consulted to understand service performance. Those consulted were:
• City of Stirling
• Eastern Metropolitan Regional Council
• Tenderers Referees ANALYSIS All tenderers submitted conforming offers. The assessment of the qualitative criterion was as follows:
• Management Skills and Systems – Sims and SITA were robust in this area given their established quality and environmental management systems. Both of the Total Green Recycling tenders indicated token compliance with criterion and suppling details of an unaccredited internal quality management system scoring less than Sims and Sita for this criteria. Sims has a proven track record of servicing the recycling industry particularly processing large volumes of e-waste. Sims and SITA achieved higher scores for this criterion.
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• Price - The Total Green Recycling Alternative bid achieved the highest score for this criterion.
• Tenderers Resources:
- Facilities - Sims and SITA own their facilities, plant and vehicles where as Total Green Recycling works out of a rented facility.
- Plant and Equipment - Total Green Recycling have indicated they will be reliant hire vehicles to provide collection services. Sims and SITA indicated they would not be utilising third party to service the contract.
- Capacity – Sims has the capacity to deal 100 tonnes per month increasing to 200 tonnes on moving to new facilities in 2011, Total Green Recycling 110 tonnes and Sita 50 tonnes per month respectively.
- Financial Position - An assessment of the tenderers financial characteristics established that Sims and SITA were in a strong financial position and had the resources and capacity to service this contract. The assessment of Total Green Recycling financial profit and loss tender submission revealed a negative result for the first year of trading which continued into the second year and based on assessment by the administration, the financial position of Total Green Recycling was not considered to be as strong as the other two tenderers. Sims and SITA achieved the higher score for this criterion.
• Demonstrated Understanding – All tenderers have the experience and processes to service the contract scoring equally high scores for this criterion.
On balance, the analysis of the qualitative criteria scores indicates that Sims achieved the highest overall score. This was primarily due to competitive pricing, appropriate skills and resources. Consequently it is recommended that Sims be awarded the tender. COMMENT In 2007-08, 16.8 million televisions, computers and computer products reached their end of life, with 84 per cent were sent to landfill. Only 10 per cent were recycled. A combination of actions initiated on a state and national level are aimed to reduce the environmental impact of E-waste by diverting E-waste from landfills by offsetting the cost of the collection of E-waste at major collection points. While the Western Australian government E-waste initiative has commenced the program has limited funding and will cease operating as of October 2010. The National Television and Computer Product Stewardship scheme is unlikely to be implemented until late 2010 or mid 2011; it then remains the responsibility of local government to lead the way for E-waste diversion from landfill and be the primary beneficiaries of the E-waste diversion. STATUTORY ENVIRONMENT Local Government Act 1995 – Sect 3.57 Tenders for Providing Goods or Services POLICY IMPLICATIONS Not applicable.
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FINANCIAL IMPLICATIONS The MRC 2010/11 operating budget has an allocation of $300,000 for recycling contractors. If implemented this financial year the National E-waste recycling programs should significantly offset future council costs through refunding of costs. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 The Committee request inclusion of an explanation of why other Councils were consulted in relation to this tender and to strengthen the argument in the compliance of the Total Green Recycling in the qualitative criteria. A letter from MRC Administration to City of Stirling enquiring of their continued participation in this tender in view their likely departure from the MRC in 2011. MRC OFFICER RECOMMENDATION That Council accept the Sims E-waste Recycling offer indicated below to collect and recycle MRC E-waste for a period of three years inclusive of GST:
Sims E-Recycling Offer Service Description Tender
Unit Price
(ex GST)GST Price
(inc GST) Collection and recycling of palletised E-waste from Tamala Park Waste Management Facility on an as required basis
Per Kilogram
$0.75 $0.08 $0.83
Supply of ten (10) hardwood pallets at Tamala Park Waste Management Facility
Per Month Free of Charge
Free of Charge
Free of Charge
Supply of two (2) 30 cubic metre hook lift bins at City of Stirling Recycling Centre Balcatta twice monthly
Per Month Free of Charge
Free of Charge
Free of Charge
Collection and recycling of E-waste from Balcatta Recycling Centre on an as required basis
Per Kilogram
$0.65 $0.064 $0.714
Supply of 30 cubic metre bins for public drop-off days. All areas Mindarie
Per Bin Free of Charge
Free of Charge
Free of Charge
Collection and recycling of E-waste from public drop off days within the Mindarie Region on an as required basis
Per Kilogram
$0.65 $0.065 $0.715
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ITEM 8.1.8 STRATEGIC WASTE MINIMISATION FUNDED PROJECTS File No: WST/104 (D/10/5797) Attachment(s): 1. Two Bin Recycling Trial (Clean2Stream) (MRC) 2. Two Bin Recycling Trial (Clean2Stream) Marketing &
Communications (The Hub) 3. Tamala Park Landfill Mixed Bulky Waste Audit (Hofstede &
Assoc) 4. Recycling Centre of Balcatta Commercial Mixed Bulky Waste
Audit (Hofstede & Assoc) 5. Best Practice Bulky Hard Waste & Green Waste Verge
Collection (Hofstede & Assoc) 6. Events Recycling Assessment of Solid Waste Management at
the 2010 Perth Skyworks (Encycle) 7. Report for Waste Minimisation & Recycling Practices -
Infrastructure Waste (GHD) Author: Ian Watkins
SUMMARY The purpose of this report is to provide Council with information on the outcome of waste minimisation projects completed in the 09/10 financial year, utilising funds allocated through the Waste Authority Regional Funding Programme (RFP) for Local Government. The RFP is based on the concept of the Waste Authority providing funding for regional collaboration, bringing together two or more local governments who share common goals and objectives for improving waste management and resource recovery practices. BACKGROUND The Strategic Waste Management Plan Development Scheme was developed by the previous Waste Management Board, together with Department of Environment and Conservation (DEC) and the Western Australian Local Government Association (WALGA). The purpose of the Strategic Waste Management Plan Development Scheme is to encourage and assist all local governments in the state to work collaboratively to deal with waste management in their individual and collective jurisdictions. Phase 1 of the Scheme, the reporting of waste related data by local governments, commenced in May 2007 and was completed in December 2007. Ninety one percent of local authorities in the state participated in the survey. Phase 2 of the Scheme involved the development and approval of Strategic Waste Management Plans and was completed in September 2008. Ninety five percent of local authorities in the state participated. In 2008 Mindarie Regional Council officers (MRC) developed a Regional Strategic Waste Minimisation Plan (SWMP) and individual SWMP’s for each member Council. This process was in response to the second phase of the Strategic Waste Management Plan Development Scheme. The Waste Authority invited all eligible groupings of local governments to participate in the pilot phase of the Regional Funding Program in 2009. In order to access funding these regional groupings were required to develop Regional Investment Plans derived from their
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SWMP’s. Priorities identified within the plans formed the basis of investment through the RFP. Funding to develop the plans and undertake identified priority actions was made available from the Landfill Levy fund. Seven priority projects identified in the MRC SWMP were put forward to the Department of Environment and Conservation for funding and $400,000 was approved and allocated to the MRC Region in July 2009. The projects were:
1) Two Bin Recycling Trial (Clean2Stream)
2) Bulky Waste Assessment - Tamala Park and Balcatta Recycling Centre
3) Verge Waste Assessment
4) Event Recycling Assessment
5) Local Government Infrastructure Works Waste Assessment
6) Transport and Haulage Methodologies Assessment
7) Project Management DETAIL
Project 1: Two Bin Recycling Trial (Clean2Stream) The Clean2Stream trial was conducted over an eight week period from 11 February 2010 to 8 April 2010 within the Town of Cambridge in the suburbs of Floreat and Wembley. The trial involved 1,088 residences containing a mix of single houses, multi unit dwellings, flats and commercial premises. A system was proposed that asked residents to undertake a completely new approach to the conventional two bin collection system which encouraged them to separate organic compostable (wet) materials and a broader range of recyclable (dry) materials. The new Clean2Stream system was promoted as a two bin recycling system with all materials placed in the bins promoted as a valuable resource, not waste. The aim of the study was to establish if the new mix of materials in a two bin recycling system is easy to use and accepted by participants, and to assess the impact that the quality and nature of the materials in each stream has on existing recycling processes. Results from the trial indicated high levels of acceptance of the system by householders, and cleaner organic and non-organic streams.
Summary of Findings:
Community acceptance The acceptance of the two bin recycling trial by the community can be gauged in two ways, the general attitude of participants that made contact with staff during the course of the trial together with results from interviews by the marketing and communication consultants, and from the operational and audit data presented in the attached report. Feedback in the form of phone calls, emails and face to face contact with participants was overwhelmingly positive and any criticism that was received was constructive and aimed at improving the process. In conversation with participants while undertaking on-street audits it was often raised that during the trial, incorrect separation of materials was the source of spirited discussion within many households. Household members not separating materials into the correct bins were encouraged by others in the household, often children, to adhere to the trial requirements.
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Findings from stakeholder research suggest that the trial was well received by the majority of participants (Marketing and Communications Report attached). Data gathered during the trial indicates that a significant percentage of participants were willing to undertake new and sometimes time consuming tasks to improve waste management processes and increase the potential to recycle, and that a broad interest in improving waste management exists in the community. Organic bin collection and processing Results showed that a high percentage of participants were prepared to rigorously sort their waste and that a much cleaner organic stream could be produced from the household waste stream. It appears that single houses are prepared to readily adapt to a new process to sort waste, but residents of multi unit dwellings would offer a greater challenge to be persuaded to sort their waste. Investigations showed that, the average weight of the household waste bin reduced by approximately 30 percent when a household undertook alternative sorting of its organic materials and dry recyclables. The result was a 40 - 50 percent increase in the number of households serviced per vehicle collection load. In the long term this reduction in quantities would reduce vehicle movements transporting compostable waste to resource recovery facilities and produce a cleaner organic resource stream. Depending on the nature of their operations and the type and volume of waste produced, commercial operations could be readily included in an alternative two bin collection system. Most of the commercial premises in the trial area produced little organic waste but relatively high amounts of dry recyclable material. Those that produced higher amounts of organic waste experienced some difficulty with some aspects of the collection system. Dry commingled recycling bin collection and processing The Green Recycling Material Recovery Facility (MRF) in Bunbury was able to process the broader range of materials with little difficulty, and adapting to a broader dry recycling stream would be possible with existing equipment to produce a separate cleaner product which could be directed to a potential market or use if available. Though not specifically assessed in this study, the cost of processing non-organic materials at a MRF would be less expensive than if processed through the Resource Recovery Facility (RRF). Depending on the location of a facility, if the same amount of non-organic material was directed to landfill from the existing waste stream as is currently occurring, it would be likely to be more cost effective and efficient to process through a MRF rather than the RRF. Also, if more dry non organic material is separated from the organic stream there is less potential for contamination in the composting process and the compost product will be significantly cleaner. The average weight of the dry recyclable bin increased by approximately 60 percent and the average weekly bin volume was approximately 70 percent. To address this change, collection frequencies, bin numbers or bin sizes would need to be increased at particular residences. Increases in transportation costs of dry recyclables would be offset by reductions in transport costs of organic materials. The region currently processes approximately 24,000 tonnes of dry recyclables from households per annum and an alternative two bin collection system could add an additional 10,000-15,000 tonnes per annum to the dry recyclables stream. The RRF at Neerabup is a facility designed to produce a high quality compost product from organic waste. Although the process is capable of separating non-organic waste, there is a significant cost in transporting the non-organic component to the plant, processing, sorting and storing, then again transporting to a landfill site as a residue from the process. The higher the amount of non-organic material in feedstock to the RRF the
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greater the potential for contamination. Also, once mixed with organic waste the non-organic component becomes a less manageable product for any potential alternative uses. The main benefits of separating the non-organic fraction from the waste stream would be to improve the quality of the compost product at the RRF and make available a cleaner and easier to manage non-organic product. Commercial premises operators interviewed advised that the price incentive currently offered by the Town of Cambridge making commingled recycling collections less expensive than waste collections, encourages more efficient sorting of waste and dry recyclable materials and suited the needs of most commercial operations in the trial area. Collection costs below are based on Town of Cambridge 09/10 fees and charges.
• First two 240 litre commingled recycling bins – free (collected fortnightly)
• Additional 240 litre commingled recycling bins - $91 p/a (collected fortnightly)
• 240 litre commercial waste bin - $267 p/a (collected weekly) Transfer of materials between bins Under normal collections in the trial area the average weekly collection weights of the waste and recycling bins would be:
• Waste bin 17-18 kg/bin
• Recycling bin 7 - 8 kg/bin (15.1 kg fortnightly collection)
The distribution of materials during the trial was:
• Organic bin 12-13 kg/bin
• Dry recycling bin 11-13 kg/bin (weekly collection)
Report Recommendations: 1. The MRC to assess the impact on the RRF of diverting non-organic material
from the general waste bin.
2. The MRC to assess the impact on dry recyclable recovery of increasing the range of non-organic materials in the yellow top recycling bin.
3. The MRC to gauge member Council acceptance of a large scale rollout of a Clean2Stream collection system.
4. The MRC to gauge community acceptance of a large scale rollout of a Clean2Stream collection system.
Project Conclusion This project has demonstrated that there is wider community acceptance towards a wet and dry bin collection system. The implementation of this type of collection system would dramatically improve the performance (Waste Diversion Target and compost quality) of the RRF and potentially increase recycling quantities of the Materials Recovery Facilities (MRF’s). The future implementation of this type of collection system should be a serious consideration within the Region. Project 2: Bulky Waste Assessment - Tamala Park and Balcatta Recycling Centre An audit and assessment of bulky waste delivered to Tamala Park and Balcatta Recycling Centre was conducted over seven weeks in September and October 2009. Loads were selected from both sites and taken to an area at Tamala Park for auditing.
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The purpose of the study was to identify and quantify waste fractions that can be removed from the waste stream to assess the potential for expanded resource recovery and extend the remaining life of the Tamala Park landfill site. Over the duration of the audit each commercial vehicle driver was interviewed for the following information:
1. Suburb of origin
2. Vehicle type
3. Source process
• Demolition site
• Construction site
• Workshop waste
• General clean-up (Commercial)
• General clean-up (Residential) – NB: This category represents all mixed waste brought in from private households by commercial operators. It is not an indication of waste brought in by householders direct
• Other
4. Waste weight and truck volume Two representative samples were taken to identify and quantify bulky waste fractions; the first from the open skip/tipper commercial vehicles, and the second from the self haul/non-tipper commercial vehicles. The first of these samples was categorised using an excavator at the landfill site, so only those fractions that could be easily separated by such mechanical means were identified, those being:
• Timber
• Plastic
• Concrete
• Metal
• Green-Waste
• Carpet / Underlay
• Soft Furnishings/Mattresses
• Tyres
• Wall sheeting (Fibro, Gyprock etc)
• Residue/Mixed General Rubbish The second sample was categorised through visual inspection of waste, so in addition to the above waste fractions, the auditors were also able to identify the following waste fractions in the sample from self haul/non-tipper vehicles:
• Glass
• Styrofoam
• Pallets
• Insulation
• Tiles/Bricks/Rubble
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• Organics (inc. paper, soil etc) As noted, all commercial vehicles carrying mixed bulky waste loads to the site during the audit period were weighed and all drivers were interviewed for suburb of origin and waste source data. This data was used to estimate total annual commercial mixed bulky waste being disposed of at Tamala Park and the Balcatta Recycling Centre.
The major components of the bulky waste were:
• Tamala – Mixed Timber 20% / Metal 5% / Mixed Plastics 4%
• Balcatta - Mixed Timber 14% / Carpet 10% / Metal 7%
Report Recommendations: 1. Commence the redesign of the Tamala Park and Balcatta Recycling Centre
transfer stations and amend the tipping policy and fees structure to increase the amount of waste recycled.
2. Work collectively to identify and introduce best practice for the design and operation of waste transfer, waste minimisation and recycling functions conducted at the Recycling Centre of Balcatta and the transfer station at Tamala Park.
3. Investigate the introduction of excavators to “pick” through bulky waste delivered by member Local Governments and casual tippers with the objective of removing recyclable materials to slow the consumption of landfill airspace.
4. Collaborate with the City of Stirling to investigate the use of mechanised means to:
• Improve the safety of clients tipping waste at transfer stations.
• Reduce the amount of waste sent to landfill by recovering recyclable materials from the bulky waste stream.
Project Conclusion This project has provided significant data on the type and quantity of material being delivered to the Region’s two transfer stations. This data will be invaluable in designing future modifications to these facilities as well as influencing improvements in recycling activities. An important aspect to note is that a large proportion of the material is from the commercial sector which reacts to competitive gate fees; hence, is not a “captive” waste stream. Any future systems implemented to cater for this material need to consider the impact of gate fees on the available quantity of this material. Project 3: Verge Waste Assessment The purpose of the study was to identify and quantify waste fractions suitable for recovery from the verge collection waste stream, and from this, to identify possible methods of diversion. Random representative households from six member Councils across the Mindarie Regional Council were audited during the period September to November 2009. No collections were scheduled in the Town of Vincent during the project period. Verge waste was surveyed for the following waste fractions:
• White goods
• Scrap metal
• Furniture
• Timber
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• Plastics
• Timber
• E-waste
• Cardboard
• Bicycles
• Toys
• Styrofoam
• Tyres
• Mattress
• Glass • General waste • Building material • Hazardous waste
A Total of 1,502 households were audited during September to November, 2009. This included: 380 flats (25% of audited households); 28 semi detached houses (2% of audited households); 1,016 single houses (68% of audited households); and 78 units (5% of audited households). The largest types of waste disposed of through verge waste collection are scrap metal and timber, 30% and 27% of waste respectively, and both have resource value. In the first instance it is recommended to focus on recovery and recycling of these materials; followed by the next high volume waste to progressively recover materials from this waste stream. Special consideration should also be given to e-waste quantities as e–waste generation is currently escalating due to the phasing out of analogue systems in favour of digital electronic equipment in addition to regular home computer equipment replacement. The proportion of e-waste currently going to landfill is three percent of verge waste or approximately seven hundred (700) tonnes per annum. The potential resource value of e-waste, the high risk of pollution potential and the desire to keep this waste from landfill disposal creates an opportunity to anticipate and put management initiatives in place to prevent e-waste from entering the landfill disposal stream. For each member Council to develop respective verge waste minimisation policy it is recommended that each MRC member contributes to a common MRC waste minimisation policy and that public education campaigns, verge waste management practices and public documentation be consistent across the MRC catchment. Report Recommendations:
1. To develop regional waste data collection system.
2. MRC to develop a regional policy on verge waste management.
3. To evaluate the option of recyclable collection only and target maximum diversion of these recyclables.
4. To review the collection system and frequencies with a view to a coordinated regional approach.
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5. To establish a review committee to look at developing a set of guidelines that is consistent on a regional basis and consistent with the MRC Waste Minimisation Policy.
6. To establish verge waste education campaigns for all residents of the Mindarie Region.
7. To consider a differential charging system where green waste and recyclables are collected as part of council services and waste collected for landfilling to be chargeable.
8. To develop an online Resident Waste Service Request Form to allow residents to request collection and to immediately inform Council about Illegal dumping lost or damaged bins and missed collections.
9. To develop verge waste operational manual.
10. To place e-waste as the primary priority for resource recovery and diversion from landfill from 2010 onwards.
11. To enforce the guidelines.
12. To develop a user friendly amalgamated bulk verge waste page on the MRC website.
13. To conduct surveys to gauge residents level of satisfaction with verge waste collection services, and to identify any underlying issues with compliance.
14. To engage with WAMA to conduct investigation into legal framework for aspects of verge waste disposal and collection with a focus on public liability, OH&S and Council obligations and rights.
15. To develop a clear policy on scavengers for verge waste collection.
16. To establish a strong joint venture relationship with charities. Project Conclusion This project has provided significant data on the type and quantity of material put out on the residential verges. This data will be invaluable in developing solutions for the diversion of this material away from landfill. This waste stream is seen as a “captive” market on which the MRC can rely. Consequently, the MRC can implement recycling solutions with confidence that this material should always be available. The development of an RRF Stage 2 should be focused around the sorting of this waste stream as the quantity is currently available to justify a large scale sorting facility, the sorting process is relatively simple and this bulky material consumes significant quantities of landfill airspace. Project 4: Event Recycling Assessment The aim of the project was to provide an assessment of the effectiveness of the collection systems and public perceptions and behaviours relating to waste and recycling at the 2010 Australia Day Skyworks event, with a view to improving upon the effectiveness of event recycling systems in future years. The objectives of this project were to:
• Understand public perception of waste collection services.
• Understand the problems and opportunities relating to the existing system.
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• Reduce waste to landfill and increase recycling from the event.
• Decrease litter at the event.
• Respond to community expectations regarding recycling and waste management.
The methodology for this project involved conducting a visual waste assessment of waste and recycling skips during the day of the Perth Skyworks event (from 3:00pm to 10:00pm) and the following morning (from 5:00am to 7:00 am). Three auditors patrolled the three event areas (Perth Esplanade/Supreme Court Gardens, Langley Park and South Perth Foreshore). Behaviour associated with skip use and littering was recorded using a standard data sheet. A short face to face attitudinal survey was conducted by the Mindarie Earth Carers on the day, throughout the event areas. The assessment was undertaken in response to a commitment from MRC and the City of Perth to improve their waste management practices and to support the preparation of waste management and recycling guidelines for public events. The key findings from the assessment of the waste systems, behaviour and attitudes were that:
• Attendees at the event generally think that recycling is important and would like to see the opportunity to recycle offered.
• Attendees at the event did not understand the different bin types or the materials that could be recycled.
• Skip bins are not an effective way of collecting either waste or recyclables from a public event. Skips are not widely used by the public, who still look for wheelie bins or public litter bins. Skips do not encourage good recycling habits, can have health and safety risks and are difficult to place clear signage on.
• Recycling messages were only verbally communicated by the Keep Australia Beautiful team with the Scouts and the Mindarie Earth Carers; opportunities for clear, consistent messaging about the recycling options at the event were missed.
Report Recommendations:
1. Prepare a comprehensive Waste Management Plan (WMP) in consultation with event organisers, cleaners and waste and recycling service providers.
2. Communicate the Waste Management Plan to all relevant event contractors.
3. Evaluate and review the effectiveness of the Waste Management Plan at the completion of the event and record lessons learnt and potential solutions to problems for the organisers of future events.
4. Ensure clear data reporting responsibilities are included in the waste service provider’s contract and require evidence of similar reporting on previous contracts.
5. Replace the use of skips with a greater number of smaller recycling and general waste receptacles which are more appropriate to use by the general public.
6. General litter bins could be supplemented by larger bins to act as drop off points for the red and yellow recycling bags.
7. Recycling bins should look as different as possible to rubbish bins. Ensure that signage is very clear about what goes in each bin; recycling signage should include clear pictures.
8. The collection and sorting contractor(s) are engaged in the process of developing the system to ensure that the materials collected can be adequately dealt with by the sorting facility.
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9. Always place recycling bins adjacent to a general waste bin and ensure that general waste bins are the most easily accessible option.
10. Use bin ‘caps’ or other technique to make bins very clearly different to rubbish bins.
11. Consider the use of ‘rosettes’ and/or shaped holes in recycling bins to reinforce the message that these bins are for a specific product (i.e. beverage containers).
12. Vendors should be provided with their own suitable back-of-house bins rather than relying on event recycling receptacles.
13. A review of practical and efficient back-of-house receptacle and collection systems should be conducted for future Skyworks events.
14. Vendors should be engaged during the review and in the development of a future WMP.
15. Sorted and clean recyclables should be kept separate and secure – possibly using lidded, locked skips to maintain the low contamination after the event.
16. Dedicated, small, staffed recycling stations should be implemented or staff should be allocated to small ‘banks’ of recycling bins to assist and inform the public. This would be more effective at collecting uncontaminated recyclables, even if this entailed having fewer recycling bins around the foreshore area.
17. Biodegradable bags are maintained as a way of collecting rubbish and preventing litter.
18. The collection of recycling in exchange for rewards is reviewed to identify the value and aim of this activity. Since the recyclables collected are clean and valuable, this may be a positive function that engages with attendees. The bag type could be reviewed, possibly switching to re-usable, more durable bags to collect recycling for rewards that reinforces the distinction between waste and recyclables. The provision of rewards from the recycling zone will need to be significantly more widely advertised and have greater number of stations around the foreshore area.
19. Food vendors at the Skyworks event are provided with specific bins for their ‘back of house’ waste including options for cardboard and other key recyclables if appropriate. This will avoid filling up public bins with vendor waste.
20. Where vendors sell large quantities of drinks in recyclable packaging, specific recycling stations could be set up in the vicinity of the vendor using appropriate. signage and pairing with general waste options as discussed in Section 5.3.
21. Requiring biodegradable or compostable packaging from food vendors is given substantial thought before implementation. There would be greater benefits from implementing other recycling systems well and possibly looking at small-scale implementation of separating compostable waste in a few years’ time, once other systems are well-established and operating effectively.
22. Community awareness and marketing of recycling programs should be increased prior, during and after future Skyworks events.
23. City of Perth must ensure the post-event recycling meets the public’s expectations.
24. Research and identify appropriate event recycling signage and message.
25. Identify greater opportunities to promote recycling. 26. Robust and credible data collection mechanisms are written into contract
documentation for the waste service provider to allow reporting of recycling rates for positive publicity and continuous improvement.
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Project Conclusion This project has identified the complexities associated with materials recycling activities at large public events. The information gathered during this project should be utilised by the City of Perth and other member Councils to improve the recycling activities at public events. As a process of continuous improvements there need to be a system implemented to collect data from future event recycling programs including the pros and cons associated with each event in order to develop sustainable event recycling solutions. Project 5: Local Government Infrastructure Works Waste Assessment This project undertook an investigation into recycling and disposal practices of Local Government infrastructure works concentrating on pavement, drainage and parks operations in all MRC member Councils. The objective of the investigation was to identify the most efficient infrastructure waste avoidance and recycling methods and then seek to adopt these methods through all member Local Governments in accordance with the MRC Strategic Waste Minimisation Plan. The investigations are to provide assistance in developing integrated recycling opportunities for the local government park and construction department waste streams. This will also assist in diverting these materials from the Tamala Park landfill and into more suitable end uses or inert Class 1 landfills. The main focus areas of the study included pavement, drainage and parks operations. Throughout the study it became apparent that drainage and pavement overlapped and therefore where incorporated into one area of interest. Pavement and drainage waste materials generally consisted of sand, concrete (in the form of old drain pipes, signs, kerbs, drainage covers), pavers from sidewalks and road profiling/asphalt all of which are produced from refurbishment and maintenance activities. Additional waste is generated from street sweepings and general rubbish that is illegally dumped, or in the form of damaged/old signs, bus shelters, and wooden posts. Waste generated from parks departments consisted of general rubbish either illegally dumped or disposed of within parks bins, grass, greens (plant/tree prunings), mixed rubble (e.g. signs with concrete), park benches and wooden posts. Summary of Findings: City of Perth
• Infrastructure materials - Lack of space restricts recycling internally; works and waste largely managed by contractors
• Green waste – maintenance carried out internally and contractors; Classic Trees prune and mulch trees annually
City of Stirling
• Infrastructure materials – 100% collected by recycling contractors, except asphalt
• Asphalt – recycled internally • Green Waste –recycled internally and reapplied to parks as mulch; also
transported from the Balcatta site and externally recycled at Soil Land. Town of Vincent
• Infrastructure materials – generally contractors undertake works and dispose of waste (final destination unknown); when undertaken internally waste material is sent to JFR McGeough Resource Recovery Facility.
• Green Waste – contractors undertake recycling of large tree prunings and reapplied to parks as mulch; other green waste is sent to JFR McGeough Resource Recovery Facility where recycling is undertaken.
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City of Wanneroo • Infrastructure materials – works and wastes largely managed by contractors;
waste that is managed by the council is mainly recycled externally through a number of recyclers.
• Green Waste – majority of green waste recycled in house and reapplied as mulch, remaining green waste goes to site in Wangara where it is recycled.
City of Joondalup
• Infrastructure materials – works and wastes largely managed by contractors; waste managed by the council is taken to Eclipse in Neerabup.
• Green Waste – chipped by City of Wanneroo and reused in parks also green waste is taken to Grass Growers in Neerabup for recycling.
Town of Cambridge
• Infrastructure materials – waste recycled by contractors on demand basis with the exception of pavers which are recycled and resold.
• Green Waste – majority of works and waste managed by contractors; council. undertakes maintenance work with contractor recycling greens back into park.
Town of Victoria Park
• Infrastructure materials – majority of waste and works managed by contractors; space permitting clean sand, concrete mix and road profiling recycled internally.
• Green Waste – majority of works and waste managed by contractors.
Report Conclusions: • MRC member Councils do not currently share materials or facilities, therefore
restricting recycling options for materials as quantities are often inadequate.
• Lack of space at council depots or on council land largely restricts internal recycling opportunities within the councils.
• Material transport and illegal dumping costs appear to be the most detrimental in regards to cost for the councils within parks operations.
• Lack of information available in regards to the infrastructure waste particularly in incidences where work within the council is completed by contractors.
• Green waste generated from the parks within each council is largely recycled either internally or externally.
• Several councils are back loading materials from recycling facilities reducing the amount of travel time, cost and gas emissions produced.
Report Recommendations:
1. Establishment of a central transfer station, allowing opportunity for the councils to store and recycle materials on a larger scale and reducing the amount of transport time and cost for disposal. This may also allow sharing of materials between MRC member Councils and increase recycling of materials.
2. Develop a uniform data collection procedure either maintained by each council or by the waste facilities to improve MRC knowledge of wastes deposited to Tamala Park landfill and understand design needs for a central transfer station. In the interim, MRC should request regular data information from member Councils outlining waste disposal quantities and categories from waste facilities.
3. Undertake a workshop with all councils to discuss possibilities of resource/infrastructure sharing (i.e. plant ,mulch, wood chippers).
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4. Develop common contracts for any work currently subcontracted to increase opportunities for recycling and waste diversion from Tamala Park along with developing standardised contracts between MRC member Councils. Particularly in the collection and disposal of parks and infrastructure waste where this can increase cost and time efficiency.
5. Back loading of trucks from Construction and Recycling Material Disposal Facilities to reduce carbon emissions and travel time.
Project Conclusion This is not a particularly large waste stream of which very little material ends up at Tamala Park Landfill. However, as this is a waste stream that is generated and controlled by the member Councils, it is anticipated that with little effort member Councils could co-ordinate activities to share solutions and possibly resources to maximise recycling activities. Project 6: Transport and Haulage Methodologies Assessment MRC is currently developing an Integrated Regional Plan to establish and maintain a waste processing capability for at least municipal solid waste generated within the region. A major consideration within the Integrated Regional Plan is the transport of waste within the region. The Transport and Haulage Methodologies Assessment project was incorporated into the development of the Integrated Regional Plan. Detail will be available on completion of the Integrated Regional Plan. The objective of this project is to identify what opportunities exist and what steps need to be taken to optimise the collection and transport of materials for the purposes of recycling and disposal. The project is intended to identify the optimum travelling distances for waste collection and transportation vehicles in relation to landfill locations, premises serviced, volumes of waste transported, fuels consumed and emissions to the atmosphere from when a truck is filled to capacity to the point of discharge and what benefits can be derived from:
• Locating processing facilities closer to the point of collection.
• Using transfer stations to process and move waste to recycling facilities and landfill sites.
The project will also identify future processing and disposal locations and consider:
• Increases in the:
- Time involved in delivering these materials.
- Manpower and plant operating costs.
- Greenhouse gas emissions.
• Potential improvements in collection, processing and transport productivity. Project 7: Project Management A project officer was appointed to:
• Act as project manager /administration support officer for the six waste minimisation projects submitted to the Waste Authority for funding through the Regional Investment Plan.
• Prepare regular performance reports against all Regional Investment Plans projects and the state of waste minimisation for use by all member Local Governments.
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• Liaise with all member Councils regarding waste minimisation within MRC. Way Forward Future Strategic Waste Minimisation project funding is anticipated to be received from the Waste Authority towards the end of 2010. On receipt of this funding, either additional work will be carried out to expand on the suite of 2009/10 projects or new projects will be implemented based on the direction set out in the MRC Strategic Waste Minimisation Plan. CONSULTATION Consultation occurred with the following:
• All MRC member Councils
• Eastern Metropolitan Regional Council
• Southern Metropolitan Regional Council
• Western Metropolitan Regional Council
• Waste Education Strategy Steering Group
• Department of Environment, Climate Change & Water NSW
• Shoalhaven City Council NSW
• Anglicare
• St Vincent de Paul
• Good Samaritans STATUTORY ENVIRONMENT Nil. POLICY IMPLICATIONS Nil. STRATEGIC IMPLICATIONS Waste minimisation activities are consistent with the MRC Strategic Plan 2009-2029. Objective One - WASTE MANAGEMENT To manage waste in a way that
• Maximises resource recovery.
• Minimises waste to landfill in order to minimise environmental impact. Objective Three - INDUSTRY LEADERSHIP AND ADVOCACY To identify and promote industry-wide initiatives for improvements to waste/resource management, particularly in relation to waste minimisation and resource recovery. The proposed way ahead is for the Administration to work with the member Councils to develop an action plan based on the recommendations from the various projects reports.
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FINANCIAL IMPLICATIONS 2009/10 projects were carried out utilising Waste Authority Regional Funding Program for Local Government via a grant of $400,000. COMMENT The ongoing funding of waste minimisation projects by the Waste Authority and the corresponding co-contributions by the MRC are essential to continue down the path of reducing waste to landfill. The projects undertaken in the 2009/10 financial year have provided the MRC with significant waste management data in order to assist in determining the MRC strategic direction towards zero waste. AGENDA REVIEW COMMITTEE MEETING – 13 AUGUST 2010 Nil discussion. MRC RECOMMENDATION That Council:
(i) receive this report on the outcome of the Strategic Waste Minimisation funded projects for the 2009/10 Financial Year
(ii) approve an approach for the Administration to liaise with the member Councils to develop an action plan based on the recommendations from the various project reports
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ATTACHMENT ONE
TO ITEM 8.1.8
ORDINARY COUNCIL MEETING
26 AUGUST 2010
TWO BIN RECYCLING TRIAL (CLEAN2STREAM) (MRC)
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ATTACHMENT TWO
TO ITEM 8.1.8
ORDINARY COUNCIL MEETING
26 AUGUST 2010
TWO BIN RECYCLING TRAIL (CLEAN2STREAM) MARKETING & COMMUNICATIONS (THE HUB)
ITEM 8.1.8
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ATTACHMENT THREE
TO ITEM 8.1.8
ORDINARY COUNCIL MEETING
26 AUGUST 2010
TAMALA PARK LANDFILL MIXED BULKY WASTE AUDIT (HOFSTEDE & ASSOC)
ITEM 8.1.8
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ATTACHMENT FOUR
TO ITEM 8.1.8
ORDINARY COUNCIL MEETING
26 AUGUST 2010
RECYCLING CENTRE OF BALCATTA COMMERCIAL MIXED BULKY WASTE AUDIT (HOFSTEDE & ASSOC)
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ATTACHMENT FIVE
TO ITEM 8.1.8
ORDINARY COUNCIL MEETING
26 AUGUST 2010
BEST PRACTICE BULKY HARD WASTE & GREEN WASTE VERGE COLLECTION (HOFSTEDE & ASSOC)
ITEM 8.1.8
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ATTACHMENT SIX
TO ITEM 8.1.8
ORDINARY COUNCIL MEETING
26 AUGUST 2010
EVENT RECYCLING ASSESSMENT OF SOLID WASTE MANAGEMENT AT THE 2010 PERTH SKYWORKS (ENCYCLE)
ITEM 8.1.8
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ATTACHMENT SEVEN
TO ITEM 8.1.8
ORDINARY COUNCIL MEETING
26 AUGUST 2010
REPORT FOR WASTE MINIMISATION & RECYCLING PRACTICES – INFRASTRUCTURE WASTE (GHD)
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MINUTES
STRATEGIC PROJECTS COMMITTEE
FRIDAY 9 JULY 2010
TIME: 8.30AM
VENUE – TOWN OF VINCENT
Managing waste and recovering resources responsibly Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo.
Towns of Cambridge, Victoria Park and Vincent
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MINDARIE REGIONAL COUNCIL
STRATEGIC PROJECTS COMMITTEE
MINUTES
9 July 2010 A meeting of the Strategic Projects Committee was held at the Town of Vincent, 244 Vincent Street, Leederville, on Friday 9 July 2010. The meeting commenced at 8.30am.
COMMITTEE MEMBERSHIP Delegates Karen Caple (Chairman) Director City Businesses City of Wanneroo Martyn Glover (Deputy Chairman) Director Infrastructure Services City of Joondalup Chris Colyer Director Infrastructure Town of Cambridge Geoff Eves Director of Infrastructure City of Stirling Doug Forster Director of Business Units City of Perth Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park Deputy Delegate Jane Pritchard Mgr Infrastructure Mgt Services City of Joondalup Kalwant Dhillon Chief Financial Officer MRC Shane Spinks Manager City Business City of Wanneroo
The Minutes have been confirmed by resolution of the Strategic Projects Committee on 10 September 2010. ...............................................................................CHAIRMAN
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TABLE OF CONTENTS
ITEM
SUBJECT
PAGE NO
1 DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE AND APOLOGIES
4
2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 14 MAY 2010 5
3 BUSINESS ARISING FROM THE PREVIOUS MEETING 5
3.1 Item 3.2 – Future Landfill Site Investigation 5
3.2 Item 3.3 – Budget 2010/2011 5
4 STRATEGIC PROJECTS / INITIATIVES 5
4.1 Strategic Integrated Regional Plan 5
4.2 Future Landfill Site 5
4.3 Mindarie Regional Council – RRF Stage 2 6
4.4 Waste Collection Methodology 6
4.5 Tamala Park Closure Plan 6
4.6 Tamala Park Regional Council Interface 7
5 CURRENT BUSINESS ITEMS 7
5.1 Budget 2010/11 7
5.2 Mindarie Regional Council – RRF 1 7
6 NEW BUSINESS ITEMS 7
7 NEXT MEETING 7
8 MEETING CLOSED 7
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1 DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE
AND APOLOGIES The Chair opening the meeting at 8.30am and welcomed Deputy Delegates Jane Pritchard, John Wong and Craig Wilson to the meeting. The Strategic Projects Committee (SPC) discussed the format of the Table of Contents to the Agenda. The SPC agreed on the following format:
1. Declaration of Opening, Announcement of Visitors and Apologies
2. Endorsement of Previous Minutes
3. Matters Arising from Previous Minutes
4. Strategic Projects / Initiatives
4.1 – Strategic Integrated Regional Plan
4.2 – Future Landfill Site
4.3 – Mindarie Regional Council RRF Stage 2
4.4 – Waste Collection Methodology
4.5 – Tamala Park Closure Plan
4.6 - Tamala Park Regional Council Interface
5. Current Business Items
5.1 - Budget
5.2 - Mindarie Regional Council RRF1
6. New Business Items
7. Next Meeting
8. Meeting Closed Attendance Karen Caple (Chair) Director City Businesses City of Wanneroo Chris Colyer Director Infrastructure Town of Cambridge Kalwant Dhillon (Deputy) A/Chief Executive Officer MRC Doug Forster Director of Business Units City of Perth Jane Pritchard (Deputy) Mgr Infrastructure Mgt Services City of Joondalup Craig Wilson (Deputy) Mgr Asset & Design Services Town of Vincent John Wong (Deputy) Manager Infrastructure Services Town of Victoria Park Observers Ian Watkins Project Manager MRC Lynda Nyssen Governance Officer MRC Apologies Martyn Glover Director Infrastructure Services City of Joondalup Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park
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2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING – 14 MAY 2010 MOTION: (Moved: C Colyer Seconded: K Dhillon) RECOMMENDATION That the Minutes of the Strategic Projects Committee Meeting held on 14 May 2010 be APPROVED and the Chairman invited to sign same as a true record of the proceedings. (Carried: 7/0) 3 BUSINESS ARISING FROM THE PREVIOUS MEETING 3.1 Item 3.2 – Future Landfill Site Investigation
Question was asked why this Item was presented at the Ordinary Council Meeting held on 1 July 2010 as the SPC Minutes of 14 May 2010 stated that this project be discussed further at the July 2010 SPC meeting.
On behalf of MRC Administration, Ian Watkins responded:
• This Future Landfill Site Investigation Item was initially presented to the SPC at its meeting held on 14 May 2010. At this meeting, the Committee resolved as follows:
“That this project be discussed further at the July Strategic Projects Committee meeting.”
• Following the 14 May 2010 SPC meeting, a site inspection of the Culford property in North Bannister identified the significant potential of this site. With this property currently being on the market for sale and the extensive Local Government Act process required if the Mindarie Regional Council was to purchase the property, to expedite the process the MRC Administration made the decision to take this Item directly to the next Ordinary Council Meeting (1 July 2010). At this meeting, Council resolved as follows:
“That Council:
(i) note the progress report on investigations to identify a suitable replacement landfill for Tamala Park
(ii) approve the Business Plan for the purpose of giving Statewide public notice under the Local Government Act and to consider any submissions and whether to proceed with the transaction at the next available meeting”
3.2 Item 3.3 – Budget 2010/2011
The SPC noted that they were happy that the feedback from the SPC meeting held on 14 May 2010 was incorporated into the 2010/11 Budget papers presented to Council at the Budget Workshop held on 3 June 2010.
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4 STRATEGIC PROJECTS / INITIATIVES 4.1 Strategic Integrated Regional Plan
MRC Administration via Ian Watkins advised the following:
• The Hyder Integrated Regional Plan Workshop with Elected members did not proceed as a date could not be confirmed;
• The Draft Final Report will be finalised at the end of July 2010; and
• The Draft Final Report will be forwarded to the MRC Officers and to the SPC for review and discussion at its next meeting.
4.2 Future Landfill Site
MRC Administration via Ian Watkins advised the following:
• Item presented to Council at the Ordinary Council Meeting held on 1 July 2010;
• Advertisement placed in West Australian on 7 and 10 July 2010 for public comment on MRC Business Plan to purchase property; and
• Business Plan plus public comments to be presented to Council at Ordinary Council Meeting to be held on 28 October 2010.
Chair requested that the Council Minutes on this Item be attached to the SPC Minutes.
4.3 Mindarie Regional Council – RRF 2
Summary of discussion held:
• Interim report noted;
• Reference to and integration with the Hyder Report research and outcomes is critical;
• Capture and include the benefits of past planning and experiences, in exploring RRF 2;
• Embrace Minimisation Waste Philosophy;
• Concept Plan needs to be focusing on future waste minimisation;
• Matter regarding City of Stirling noted, however this should not impede or prevent MRC business planning;
• Benefit would be gained in regards to developing scenarios or models of different tonnages options, if the City of Stirling is included or excluded in future business directions. Options need to be explored, documented and presented by MRC Administration;
• MRC Administration to continue to develop a draft Concept Plan for RRF 2 for consideration at each meeting, as an ongoing business developmental process;
• It was agreed that an EOI process as outlined in the MRC Officers Recommendation was not supported, as it would be beneficial to explore and undertake a similar process to that undertaken in 2004 for RRF 1; and
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• The need to look at member Council waste/tonnages and how best to embrace MRC business to minimise waste.
MRC OFFICER RECOMMENDATION That the Strategic Projects Committee approve the ‘way ahead’ with respect to continuation of resource recovery initiatives, as follows:
(i) develop a concept plan confirming the key planning characteristics as follows:
• DEMAND preferred option i.e. feedstock types and estimated tonnage via maximum/minimum model
• PROCESS options available based on demand
• SUPPLY CHARACTERISTICS i.e. BOO, location, short list of technologies (from Hyder work)
(ii) development of ‘Expressions of Interest’ document
(iii) conduct of an exercise to obtain member Council approval to the execution of this Expressions of Interest exercise
(Moved: D Forster Seconded: C Colyer) SPC RECOMMENDATION That the Strategic Projects Committee NOTE the MRC Officers Recommendation in regard to the first phase in developing a Concept Plan for a RRF 2 with the deletion of (iii), and that a first draft be brought to the next SPC meeting to be held on 10 September 2010,
4.4 Waste Collection Methodology
Future meeting discussion.
4.5 Tamala Park Closure Plan
Future meeting discussion.
4.6 Tamala Park Regional Council Interface
Future meeting discussion.
5 CURRENT BUSINESS ITEMS 5.1 Budget 2010/11
Nil discussion.
5.2 Mindarie Regional Council – RRF 1
For discussion at next SPC meeting, inclusive of the Waste Diversion Target. Administration to provide a Paper / Briefing Note on the Waste Diversion Target, inclusive of all impacts, issues and contractual arrangements.
MINDARIE REGIONAL COUNCIL STRATEGIC PROJECTS COMMITTEE MINUTES – 9 JULY 2010
7
ITEM 8.2.1
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6 NEW BUSINESS ITEMS
Nil 7 NEXT MEETINGS
8.30 to 9.30am Friday 6 August 2010 SPECIAL Strategic Projects Committee Meeting Item – RRF 1 Waste Diversion Target (Note – immediately prior to Agenda Review Committee Meeting 9.30 to 11am) 8.30am Friday 10 September 2010 – Strategic Projects Committee Meeting 8.30 am Friday 22 October 2010 – Strategic Projects Committee Meeting
8 MEETING CLOSED – 9.40AM
MINDARIE REGIONAL COUNCIL STRATEGIC PROJECTS COMMITTEE MINUTES – 9 JULY 2010
8
ITEM 8.2.1
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MINUTES
SPECIAL MEETING OF THE
STRATEGIC PROJECTS COMMITTEE
13 AUGUST 2010
TIME: 8.30AM
VENUE – TOWN OF VINCENT
Managing waste and recovering resources responsibly Constituent Members: Cities of Perth, Joondalup, Stirling, and Wanneroo.
Towns of Cambridge, Victoria Park and Vincent
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MINDARIE REGIONAL COUNCIL
STRATEGIC PROJECTS COMMITTEE
NOTICE OF SPECIAL MEETING
6 August 2010
Members are advised that a Special meeting of the Strategic Projects Committee of the Mindarie Regional Council will be held in the Town of Vincent Function Room, 244 Vincent Street, Leederville on Friday 13 August 2010 commencing at 8.30am.
Yours faithfully
KEVIN POYNTON Chief Executive Officer COMMITTEE MEMBERSHIP Delegates Karen Caple (Chairman) Director City Businesses City of Wanneroo Martyn Glover (Deputy Chairman) Director Infrastructure Services City of Joondalup Chris Colyer Director Infrastructure Town of Cambridge Geoff Eves Director of Infrastructure City of Stirling Doug Forster Director of Business Units City of Perth Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park Deputy Delegate Kalwant Dhillon Chief Financial Officer MRC Jane Pritchard Mgr Infrastructure Mgt Services City of Joondalup Shane Spinks Manager City Business City of Wanneroo
MINDARIE REGIONAL COUNCILSTRATEGIC PROJECTS COMMITTEESPECIAL MEETING - 13 AUGUST 2010 -2-
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TABLE OF CONTENTS
ITEM
SUBJECT
PAGE NO
1
DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE AND APOLOGIES
4
2 ANNOUNCEMENTS 4
3
CONFIDENTIAL ITEM RRFA WASTE DIVERSION TARGET
5-104
4 NEXT MEETING 105
5 MEETING CLOSED 105
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1 DECLARATION OF OPENING, ANNOUNCEMENT OF VISITORS, ATTENDANCE
AND APOLOGIES The Deputy Chair opening the meeting at 9.00am and welcomed Deputy Delegate Paul Winton and Leo Gallop from Freehills to the meeting. Attendance Martyn Glover (Deputy Chair) Director Infrastructure Services City of Joondalup Chris Colyer Director Infrastructure Town of Cambridge Rick Lotznicker Director Technical Services Town of Vincent Kevin Poynton Chief Executive Officer MRC Anthony Vuleta Director Technical Services Town of Victoria Park Paul Winton (Deputy) Business Mgr Waste Operations City of Wanneroo Observers Kalwant Dhillon Executive Officer MRC Peter Hoar Coordinator Waste Management City of Joondalup Mike Tolson Operations Manager MRC Ian Watkins Project Manager MRC Lynda Nyssen Governance Officer MRC Apologies Karen Caple Director City Businesses City of Wanneroo Geoff Eves Director Infrastructure City of Stirling Doug Forster Director of Business Units City of Perth Visitors Leo Gallop Freehills 2. ANNOUNCEMENTS The MRC CEO on behalf of the Chairman, Councillors, and staff extended their deepest sympathy and condolences to Karen Caple on the passing of her father Laurence Caple.
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ITEM 8.3.1 SPC 3 RRFA WASTE DIVERSION TARGET File No: WST/179 (D/10/5837) Attachment(s): 1. Waste Characterisation and Diversion Review – Golder Associates August 2010 Author: Ian Watkins
THIS ITEM IS CONFIDENTIAL, NOT FOR PUBLIC VIEWING.
SEPARATE COVER TO ELECTED MEMBERS
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ITEM 8.3.1
4 NEXT STRATEGIC PROJECTS COMMITTEE MEETING – 10 September 2010 5 MEETING CLOSED
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ITEM 8.3.2 PERFORMANCE REVIEW – CHIEF EXECUTIVE OFFICER File No: PER/11 (D/10/5798) Attachment(s): 1. Performance Appraisal Report
2. Remuneration Report Author: John Phillips (Consultant) Executive Manager WALGA Workplace Solutions
THIS ITEM IS CONFIDENTIAL, NOT FOR PUBLIC VIEWING.
SEPARATE COVER TO ELECTED MEMBERS
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ITEM 8.3.2