October 15, 2018

SCHOOL BOARD MEMBERS

John Craig (Chair) District 2

Tina Descovich (Vice Chair) District 3

Misty Belford District 1

Matt Susin District 4

Andy Ziegler District 5

SUPERINTENDENT

Mark W. Mullins, Ed.D.

MISSION

To Serve Every Student with Excellence as the Standard

INDEPENDENT CITIZENS OVERSIGHT COMMITTEE

REPORT TO SCHOOL BOARD

October 15, 2018

TABLE OF CONTENTS

SECTION PAGE NOS.

Executive Summary 1-3

Background 4-5

Establishing Priorities 6-7

Sales Surtax Collections 8-10

Sales Surtax Expenditures 11-12

Procurement 13

Projects 14

Summer 2017 Projects 15-17

Policy & Strategy 18

Audit 19

Conclusion 20

List of Appendices

Appendices I through XI

Executive Summary

In November 2014 Brevard County voters passed a one-half cent sales surtax for renewal of school

facilities, technology and security. The sales surtax began January 1, 2015 and continues through

December 31, 2021. The sales surtax was estimated to provide $198 million in capital funding for specific

facility renewal, educational technology and district security projects for Brevard Public Schools.

The Independent Citizens Oversight Committee (ICOC) was appointed by the Brevard County School Board

(School Board) in February 2015 as required by the terms of the sales surtax ballot initiative.

The ICOC began meeting on February 25, 2015 and meets bi-monthly to provide oversight and guidance

to staff on the use of funds collected from the sales surtax.

Sales surtax revenues are exceeding initial projections. Through September 30, 2018, $155.2 million has

been received, which is $37.5 million more than projected at this point in the program. This is not extra

revenue as the program budget target of $198 million has not been reached. However, accelerated

collections have allowed the program to more easily address critical failures and advance investment in

school security.

Program encumbrances and expenditures through September 28, 2018 total $118 million, of which $96.5

million is in the Facility Renewal Group, $12.8 million is in the Educational Technology Group and $8.7

million is in the District School Security Group. As of September 2018, approximately 80% of all surtax

revenue has been spent or encumbered. Funds are quickly being used for school improvement.

FIGURE 1

ICOC Annual Report to the Board October 15, 2018 Page 1 of 20

The sales surtax program is funding critical investments in facility renewal, security and educational

technology. Facility renewal investment has been largely focused on mechanical and electrical systems,

although the need for building envelope and plumbing system improvements is becoming more apparent.

Educational technology investments have impacted every school and purchasing power has been

substantially leveraged through the Federal e-Rate program.

Based on the recommendation of the ICOC, the School Board approved the acceleration of the District

School Security program and approved additional investment and a temporary loan from the facility

renewal group to provide the necessary funding for the program. As the system-wide design process

progressed, the need for front entry lockdown and school-specific solutions became apparent which

required additional funding beyond the $5.7 million initially allocated. The additional funding is from a

temporary transfer of facility renewal sales surtax, which will be repaid from future sales surtax revenues

after the program revenue target of $198 million is reached.

Also note that not all facilities that support students had an allocation of district school security sales

surtax funds. In order to provide consistent and comparable school security at all facilities that serve

students, the District has allocated over $600,000 to date.

As of September 30, 2018, the temporary transfer from facilities to district school security totaled $6.1

million, of which $1.7 million has been repaid. The remaining balance of $4.4 million is being repaid

monthly from district school security sales surtax revenues.

The sales surtax school security project was substantially complete in time for the August 2018 opening

of school. However, the District School Security team conducted a survey of school administrators in April

2018 to identify any refinements or enhancements needed following the completion of the school security

sales surtax project. The ICOC reviewed the supplemental scope of work that was eligible for sales surtax

funding and recommended additional advancement of approximately $6.5 million in sales surtax funds.

The School Board approved the temporary transfer in September, which will be made to support the

supplemental projects.

The ICOC also recommended the advancement of the facility renewal project for South Lake Elementary

one year so that the sales surtax facility renewal project could be finished prior to reopening South Lake

in August 2018. This project complemented the capital investments related to reopening the school with

a Science Technology Engineering Arts and Math (STEAM) focus and is now a model for facility investment

in support of the learning environment.

The advancement of funds for security and South Lake Elementary without impacting the schedule for

facility renewal projects is possible because the sales surtax revenues are tracking well ahead of the initial

estimates. Further, it is likely that the staff can move ahead with year 2020 and 2021 projects ahead of

schedule.

On the expenditure side, the District staff has continued to advise the ICOC of challenges faced through

implementation of the program. Each facility renewal project starts with an updated review of what is

currently needed in comparison to what was defined in the facility assessment in spring 2014. Often a

wide disparity in both scope and funding is discovered. The District has invested over $11 million capital

ICOC Annual Report to the Board October 15, 2018 Page 2 of 20

funds since the inception of the sales surtax program, but still projects scopes are reduced to fit within

even an enhanced budget.

At the time the sales surtax program was developed in 2014 the overall program parameters envisioned

only replacing the worst components, not all components. What has happened since that time is that

marginal components that are not replaced with the project are failing or underperforming after project

completion, which leads to a completed project that does not produce the desired results.

The District staff is moving forward with an updated facility assessment and facility asset management

plan that should lead to improved data-driven decision making as to investments in facility infrastructure.

The facility assessment will provide a strong foundation from which to recommend investments of sales

surtax revenue received after the program target of $198 million is met in fall 2019. Based on data and

analysis from Plant Operations and Maintenance, controls systems, building envelope, plumbing and

intercom systems will be high priorities for additional investment. The staff is also working through

“lessons learned” and collaborating with the maintenance team, the energy conservation team, school

administrators and some of our vendors to improve performance.

Despite the challenges, the sales surtax funds are being invested in our schools as directed by the voters.

The ICOC is consulted and provides recommendations to the School Board as policy issues arise such as

the advancement of the security program.

Special thanks to the entire facilities team as well as to those who provide extensive support from

purchasing and finance. Their work contributes greatly to the success of the sales surtax program.

Thank you for the opportunity to serve Brevard Public Schools.

Approved by the ICOC: October 17, 2018

______________________________

Gary Shiffrin, Chair

ICOC Annual Report to the Board October 15, 2018 Page 3 of 20

Background

The District has roughly 12.8 million square feet of physical plant valued at $1.86 billion. This includes 83

schools, comprising 4,175 classrooms, serving 66,200 students. The average age of the District’s facilities

is over 45 years, with all or parts of 56 schools exceeding 45 years of age. The Association of Physical Plant

Administrators recommends a facility renewal (not including maintenance) investment of 1.5% to 3% per

year. This translates to an annual investment of $28 million to $56 million, which far exceeded the

District’s financial capacity prior to the sales surtax.

Beginning in fiscal year 2009, capital revenue declined significantly due to an economic downturn and

changes in legislative funding. For fiscal year 2011 through fiscal year 2013 nearly all capital funding was

committed to debt service.

Without adequate capital revenue, only the highest priority capital needs, typically failures, were

addressed. Lack of regular capital renewal and preventative maintenance result in inefficient systems

which, in turn, creates more expensive long term costs.

In November 2014 the voters of Brevard County passed a one-half cent sales surtax for the renewal of

school facilities, technology and security. Both the ballot language and the authorizing resolution

(Resolution 2014-01-Appendix I) included the creation of the Independent Citizens Oversight Committee

(ICOC) to monitor surtax expenditures.

The Charter of the ICOC was approved by the School Board at their October 14, 2014 meeting. The Charter

(Appendix II) states that:

ICOC shall provide general oversight of the expenditures made through funds generated by the

one-half cent surtax on sales for school facilities approved by the citizens of Brevard County on

November 4, 2014.

The key focus of ICOC is to assure that School Board's capital expenditures for mission critical

Facility Renewal, Educational Technology and School Security items are made in accordance with

the School Board’s published site-based priority list (“Half-cent Sales Surtax Capital Project Plan by

School”), sequenced by highest severity of need and category ranking priority to best maintain a

safe and appropriate educational environment.

Additionally, ICOC will evaluate the appropriateness of capital expenditures that are substituted

for previously published items due to newly recognized needs deemed to be at a higher severity of

need and category ranking priority than the previously published item or items replaced.

Membership:

Beginning in October 2014, applications for the ICOC were submitted through the United Way of Brevard.

An independent ICOC Selection Committee evaluated applications and made recommendations for ten

Brevard resident volunteer ICOC members. The recommended members were selected for relevant

expertise in business, construction, design, education, finance, law and technology. Based on the

Selection Committee’s recommendations, the School Board appointed the initial members of the ICOC on

February 10, 2015. The ICOC currently has 11 members, 5 of which are original appointments.

ICOC Annual Report to the Board October 15, 2018 Page 4 of 20

The current members of the ICOC are:

TABLE 1

Responsibilities:

The ICOC Charter, Article IV, specifies the responsibilities of the ICOC as follows:

It shall be the responsibility of the ICOC to provide the School Board and the community with

information related to the utilization of capital revenue generated by the one-half cent surtax on sales.

Specifically, ICOC members are charged with reporting the alignment of funded projects with those

identified in the School District Capital Project Plan as well as the timeliness of expenditures based on

the schedule of available funds.

Meetings of the ICOC:

The ICOC held its organizational meeting on February 25, 2015. The ICOC decided to meet bi-monthly

since February 2015 rather than the minimum quarterly frequency required in the Charter. In addition,

some members of the ICOC visit construction sites and meet with staff to better understand the program

and the projects. The ICOC held one special meeting on May 16, 2017 to provide a recommendation to

the School Board regarding the schedule and funding for the District School Security Program. A list of

meeting dates and topics is included in Appendix III.

ICOC Member OfficeAppointment

DateTerm Length Term Expires

Gary Shiffrin Chairman 02/10/2018 2 years 02/09/2020

Eugene Cavallucci Vice Chairman 02/10/2018 2 years 02/09/2020

Kyle Brown Secretary 03/14/2017 2 years 03/13/2019

Kayla Spellman Treasurer 02/10/2018 2 years 02/09/2020

Brian Blenis 02/10/2018 2 years 02/09/2020

Brenda Burgener 03/14/2017 2 years 03/13/2019

Margaret Goudelock 03/14/2017 2 years 03/13/2019

Sherri O'Shea 02/10/2018 2 years 02/09/2020

Mark Young 02/10/2018 2 years 02/09/2020

Suzanne Sherman 07/10/2018 2 years 07/09/2020

Dr. Joseph Finley, Jr. 09/11/2018 2 years 09/10/2020

Current as of September 2018

ICOC Member Roster

ICOC Annual Report to the Board October 15, 2018 Page 5 of 20

Establishing Priorities

The sales surtax project list was developed in spring and summer 2014 in preparation for the ballot

initiative. Two teams of Facilities Services employees assessed all of the District’s facilities from March

through May 2014. Systems were rated on a condition code scale of 1 – 5, with a condition code 1

indicating a high likelihood of failure in two years and condition code 5 indicating an almost new

component. Generalized construction costs were estimated using historical data and input from the

District’s design and construction vendors.

This initiative produced a list of needs:

TABLE 2

The estimated proceeds from the sales surtax will only partially address the identified needs:

TABLE 3

The District prioritized investment of sales tax funds into those categories that are essential to supporting a successful learning environment. The list was part of the documentation provided to the voters. A complete list of the categories funded and not funded is included in Appendix IV. Generally, the facility renewal investments focused on five major systems for components assessed at failure or near failure as indicated below:

ICOC Annual Report to the Board October 15, 2018 Page 6 of 20

FIGURE 2

For facility renewal needs, each school/facility was then evaluated against a priority scoring matrix (see

Appendix V), which determined the general order in which the work was to proceed.

Educational technology investments focused on structured cabling, equipment and classroom technology infrastructure (electric and HVAC). District security investments focused on fencing and access control.

Each school/facility has its own list of funded facility renewal, district security and educational technology

projects (known as “Attachment F”) that was posted on the District’s web site and in individual school

front offices prior to the election. Voters could see specifically what was planned at each school/facility.

This document is the basis for the sales surtax expenditures and establishes the project budgets. These

are posted on the Brevard Public Schools web site under the sales surtax navigation tab. A sample

“Attachment F” for Discovery Elementary School is included in Appendix VI.

Appendix VII is the prioritized list of facility renewal projects.

ICOC Annual Report to the Board October 15, 2018 Page 7 of 20

Sales Surtax Collections

Sales surtax revenues are exceeding the estimated revenue projections. Through September 30, 2018,

program revenues totaled $155.2 million which exceeds estimates by $37.5 million. This revenue is not

extra as the program budget target of $198 million has not been reached. Based on current projections,

the program budget target of $198 million will be reached in fall 2019. The accelerated revenue receipts

have allowed the District to address critical failures, align schedules with capital projects and advance the

school security program.

FIGURE 3

FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 Total

Estimated Revenue $16,136,363 $33,000,195 $33,000,195 $33,000,195 $2,565,785 $117,702,733

Actual Revenue $19,510,990 $41,670,592 $44,914,835 $45,767,673 $3,368,640.00 $155,232,730

Variance $3,374,627 $8,670,397 $11,914,640 $12,767,478 $802,855 $37,529,997

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

$180,000,000Cumulative Revenue through September 30, 2018

ICOC Annual Report to the Board October 15, 2018 Page 8 of 20

Month to month revenue comparisons also show an average 3% growth in month over month revenues

when compared to 2017.

FIGURE 4

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

Monthly Revenue Comparison

CY 15 CY 16 CY 17 CY 18

ICOC Annual Report to the Board October 15, 2018 Page 9 of 20

The revenue allocation is prorated by group based on the original distribution percentages in the ballot

initiative. The allocation is made at the time the revenue is received. Figure 5 does not reflect the loan

from facility renewal to district school security nor the additional resources allocated to district school

security.

FIGURE 5

TABLE 4

Group Through September 30, 2018 Percent

School Security $4,505,851 2.90%

Educational Technology $19,887,057 12.81%

Facility Renewal $123,070,031 79.28%

Contingency $7,769,790 5.01%

Total $155,232,730 100%

ICOC Annual Report to the Board October 15, 2018 Page 10 of 20

Sales Surtax Expenditures

Sales surtax expenditures are reported to the ICOC at each meeting. Through September 28, 2018, $118

million has been encumbered or expended for projects. Surtax program expenditures can lag collected

revenues because the program is required to operate on a cash basis. Major project planning requires

significant lead time and construction work is limited to the summer months to minimize disruption to

students and staff. Summaries of encumbrances and expenses by school for each group (facility renewal,

educational technology and district security) are included in Appendix VIII.

The District has significant needs for facility renewal beyond what the Surtax program can provide and

the District has made a significant investment of capital funds to supplement the sales surtax program.

For example, the District invested an additional $1 million in capital funds for the facility renewal project

at Coquina Elementary school.

The facility renewal project at West Shore Jr./Sr. High School started earlier than planned because of

frequent component failures. This project is using approximately $3.5 million in sales surtax contingency

funds because the failing mechanical system was not included in the funded facility renewal project for

the school.

TABLE 5

Starting in 2017, the ICOC requested a contract status report (Appendix IX) that shows the financial status

of the major construction contracts. This allows the ICOC to note the status of the construction completion

in the field against the amount paid to the contractor, which is another check and balance against the

staff’s pay application review process.

The status of the facility renewal temporary transfers to security is included in Appendix X.

Expensed FY 15 Expensed FY 2016 Expensed FY 17 Expensed FY 18 Encumbered FY 19 Expensed FY 19 Total Revenue to Date

Educational Technology 2,638.42$ 2,054,016.65$ 6,403,021.27$ 3,200,725.48$ 1,060,258.90$ 111,519.85$ 12,832,180.57$ $19,887,057 65%

District School Security 22,374.39$ 376,462.15$ 1,212,583.18$ 5,434,910.53$ 1,742,585.16$ (97,625.18)$ 8,691,290.23$ $4,505,851 193%

Facility Renewal 2,734,970.15$ 15,273,989.80$ 31,914,163.47$ 33,313,414.17$ 10,479,287.24$ 2,830,989.72$ 96,546,814.56$ $123,070,031 78%

Total Sales Surtax 2,759,982.96$ 17,704,468.60$ 39,529,767.92$ 41,949,050.18$ 13,282,131.30$ 2,844,884.39$ 118,070,285.36$ 147,462,939.53$ 80%

Capital Funds on Projects -$ 388,052.94$ 3,044,899.82$ 5,391,647.67$ 1,555,770.76$ 1,037,262.01$ 11,417,633.20$

Total on Finance Report 2,759,982.96$ 18,092,521.54$ 42,574,667.74$ 47,340,697.85$ 14,837,902.06$ 3,882,146.40$ 129,487,918.56$

*Note: Includes facility renewal transfer to security

Percent of Revenue

Enc. & Exp.*

Sales Surtax Summary through September 30, 2018

ICOC Annual Report to the Board October 15, 2018 Page 11 of 20

Expenditures are heavily focused on contracted services (construction managers, contractors, design

builders) and owner direct purchases (which allows the District to save sales taxes). Owner Direct

Purchases total over $17 million, which translates to a sales tax savings of over $1 million. The

investment in professional fees is done at the front end of the project, so the current distribution

reflects design fees for projects for which the construction cost is not yet encumbered.

FIGURE 6

ICOC Annual Report to the Board October 15, 2018 Page 12 of 20

Procurement

The District uses multiple procurement methods to efficiently complete projects. The appropriate

procurement tool is dictated by the nature, size and urgency of the project, the District’s existing contracts

with vendors and applicable District policies and Florida Statutes.

Facility Renewal

Facility renewal projects are executed primarily through design builders or construction managers

selected through a competitive request for proposal process for projects over $2 million. Continuing

services contracts are used for projects valued at less than $2 million based on Florida Statute §287.055.

Several of the District’s continuing services contracts are expiring and are in the process of competitive

selection. New continuing services contracts were executed for design build services and architectural

services in 2017 following a competitive selection process.

District School Security

The District issued a Request for Proposals (RFP) RFP #17-P-029 DR for design build services relating to

District school security. The RFP primary scope of work included a District-wide approach to the school

security projects (perimeter fencing and access control) funded through the sales surtax. The RFP also

referenced any other school security projects that may arise. Following a competitive selection process,

the School Board approved the contract with Wharton Smith, Inc. on October 25, 2016. The Board has

funded the initial projects as well as several subsequent enhanced school security projects as the

framework evolved over time. On October 9, 2018, the School Board approved an extension to this

contract through December 31, 2020 because additional security projects are being identified that need

a District-wide approach.

Educational Technology

Educational technology equipment (such as computers, servers and switches) are typically procured based

on competitive bidding either directly by the District or through other agency contracts that have been

competitively bid. Surtax funds for educational technology equipment have been used to leverage a much

greater investment through the Federal e-Rate program. Major structured cabling projects are typically

undertaken through a continuing services vendor and may be done in conjunction with a facility renewal

project. Major HVAC/power investments in support of educational technology are typically included with

the facility renewal projects for increased efficiency.

ICOC Annual Report to the Board October 15, 2018 Page 13 of 20

Projects

The summer 2018 construction season included 14 major (> $500,000) and 5 minor facility renewal

projects as well as the completion of the District School Security project. West Shore Jr./Sr. High School

facility renewal was also started early, but is not scheduled for completion until August 2019.

Each major facility renewal project starts with a review of the 2014 facility assessment and is then

validated in the field with the Plant Operations and Maintenance team as well as the school-based staff.

Field validation often yields changed conditions or issues that may not have been captured in the initial

assessment.

Plant Operations and Maintenance, Energy Conservation, Code Compliance, Environmental Health

Services, Educational Technology and District School Security all collaborate regarding scope and priority

on each project. Where feasible, educational technology, HVAC and electrical infrastructure projects are

combined with the facility renewal projects. Similarly, structured cabling may be a part of a facility renewal

project or a structured cabling project may incorporate fire alarm and electrical renewal. There is

coordination among the groups to maximize contracting efficiency.

The first 35 major facilities projects have been substantially completed through summer 2018, with

several others completed out-of-sequence, such as South Lake Elementary School and Westside

Elementary School. Most schools have received some type of facility renewal investment since the

program’s inception, primarily for failing air conditioning units.

Figure 7

3%

72%

2%

11%

11% 1%

Facility Renewal Encumbrance and Expenditure Distribution Among Categories

Sepember 28, 2018

Code/Fire Alarm

HVAC

Plumbing

Electrical

Building Envelope

Site Utilities

ICOC Annual Report to the Board October 15, 2018 Page 14 of 20

BREVARD PUBLIC SCHOOLS FISCAL YEAR 2017/2018

SURTAX PROJECT REPORT

CAPITAL PROJECTS OFFICE

Location Description Contractor Completion Date Project Value

Install ADA ramp, handrails & stem walls elevation Wharton-Smith August 2, 2018 $49,674for elevation changes.

Replace stairs at rear of Building 7.Paint & treat new stairs & existing stairwells

Treat existing power lintels.Install galvanized lintel beams. Doug Wilson Scheduled Completion $684,873

Install aluminum beam covers for Enterprises February 22, 2019Buildings 6 & 7.

Repair & paint masonry.

Upgrade technology infrastructure. Scheduled CompletionUpgrade electrical system. Heard Construction April 4, 2019 $1,455,080

Renovate AC system.

Upgrade technology infrastructure.Correct safety & building code deficiencies.

Renew central mechanical plant, AC & air distribution equipment.

Upgrade cooling & heating control system. Wharton-Smith Scheduled Completion $3,267,000Repair exterior building wall finish. July 11, 2019Replace exterior doors & windows.

Renovate building water & sanitary piping.Upgrade electrical system.

Install new chiller & underground chilled water piping to all buildings.

Replace fan coil units in Buildings 2-7.Install exhaust fans in Buildings 10 & 11. Heard Construction November 7, 2018 $1,958,208

Replace AHUs in Buildings 2-7 & 12.Renovate covered canopy behind Building 1.

Upgrade electrical system.

Upgrade technology infrastructure.Correct ADA code deficiencies.

Repair/replace central mechanical plant.Replace AC & air distribution equipment. Wharton-Smith September 14, 2018 $1,453,000

Repair exterior building wal finish.Renew site utility systems.Upgrade electrical system.

Upgrade technology infrastructure.Correct ADA code deficiencies.

Renovate fire alarm system.Replace central mechanical plant. Wharton-Smith September 14, 2018 $1,402,000

Upgrade AC & air distribution equipment.Renovate exterior building wall system.

Replace electrical system.Upgrade air supply & exhaust systems.

Bayside HS

Andersen ES

Cocoa JSHS

Central MS

Creel ES

Coquina ES

Croton ES

ICOC Annual Report to the Board October 15, 2018 Page 15 of 20

BREVARD PUBLIC SCHOOLS FISCAL YEAR 2017/2018

SURTAX PROJECT REPORT

CAPITAL PROJECTS OFFICE

Location Description Contractor Completion Date Project Value

Replace water valve.Upgrade existing water heaters.

Renew HVAC controls. Doug Wilson November 15, 2018 $735,319Renovate breezeway behind office. Enterprises

Replace chiller serving Buildings 6 & 7.Upgrade piping, ductwork & equipment.

Renovate Media Center, Building 800,Administriation & Clinic ADA restrooms. Canaveral September 30, 2018 $248,162

Modify ADA ramp to cafeteria. Construction Co.Replace AC unit serving Media Center.

Replace CEP pumps & controls. Mcree General September 20, 2018 $528,062Upgrade mechanical & electrical systems. Contractors

Install surge protection. Doug Wilson August 31, 2018 $21,650Upgrade electrical system. Enterprises

Install new chiller plant.Upgrade controls.

Correct ADA code deficiencies.Replace AC & air distribution equipment. Canaveral November 3, 2018 $1,564,206

Replace fascia on Buildings 4 & 5. Construction Co.Upgrade electrical panels with surge

protection & new transformers.

Install 32 duct heaters.Upgrade electrical system. Canaveral January 4, 2018 $164,888Replace single stage relays. Construction Co.

Replace AHU & VFDs in Buildings 1, 3 & 5.Upgrade condensate lines & piping. Doug Wilson November 15, 2018 $515,354

Install air purification equiment. Enterprises Replace piping & duct insulation.

Correct ADA code deficiencies.Replace central mechanical plant.

Renovate building water & sanitary piping systems. Wharton-Smith September 14, 2018 $2,819,000

Upgrade electrical supply system.Renew air supply & exhaust system.

Upgrade site utility system.Upgrade fire alarm system.

Golfview ES

Hoover MS

Lewis Carroll ES

Harbor City ES

Oak Park ES

Mila ES

Rockledge HS

Port Malabar ES

ICOC Annual Report to the Board October 15, 2018 Page 16 of 20

BREVARD PUBLIC SCHOOLS FISCAL YEAR 2017/2018

SURTAX PROJECT REPORT

CAPITAL PROJECTS OFFICE

Location Description Contractor Completion Date Project Value

Install 9 duct heaters.Upgrade electrical system. Canaveral October 28, 2018 $117,876

Install new acoustical ceiling tiles. Construction Co.

Refurbish existing cooling tower.Install new AHUs, fan coil units &

dedicated outside air system units.Upgrade chilled water piping.

Renew sheet metal duct system. Heard Construction Aigist 31, 2018 $1,953,443Install new AHUs, VAV & VFDs.

Upgrade to bipolar air purifications units.Install duct detectors.

Renovate building automation system.Upgrade electrical system.

Modify structure of Building 19 roof.Install new roof membrane, Mansard H.J. High September 26, 2018 $861,710

framing & gutters. Construction

Renovate controls system.Upgrade electrical system. Scheduled Completion

Install new AC units. Canaveral March 31, 2019 $1,869,269Install cooling tower, CW pumps & piping. Construction Co.

Replace chilled water lines.

Replace fire alarm system.Renovate central mechanical plant.

Upgrade building automation system. Canaveral November 30, 2018 $1,413,152Replace exhaust fans. Construction Co.

Install mini-split system serving IT room.Paint chiller yard & building exteriors.

South Lake ES

Sabal ES

West Shore JSHS

Williams ES

Titusville HS

ICOC Annual Report to the Board October 15, 2018 Page 17 of 20

Policy & Strategy

As the program has progressed, the staff and the ICOC noted policy areas that required direction and

consideration by the School Board. The ICOC recommended advance funding the District School Security

program and advancing the South Lake Elementary School facility renewal project. Both

recommendations were adopted by the School Board and both projects are substantially complete ahead

of their initial schedule.

The ICOC has recommended an additional temporary loan from the facility renewal program to the school

security program in order to quickly implement additional eligible security projects recommended by

District Security.

Recently the ICOC reviewed revenue projections and has endorsed staff’s preliminary recommendation

to allocate funds received in excess of the $198 million program target as follows:

District School Security 50% Educational Technology 15% Facility Renewal 35%

As the evaluation of needs in all categories is further defined, there will be additional opportunities to

evaluate strategy for program and project allocation. Currently the total estimated revenue from the sales

surtax is $263 million.

As of September 28, 2018 surtax expenditures for facilities renewal total $96.5 million. Out of sequence

and unplanned failures represent roughly $11.3 million (includes $5.9 million cumulative out of sequence

and $5.4 million contingency), almost all of which represent HVAC and electrical (Appendix XI).

Educational technology surtax contingency allocation to projects was $670,000 and district security surtax

contingency allocation to projects was $209,000. Supplemental capital investment since the program’s

inception totals $11.4 million.

ICOC Annual Report to the Board October 15, 2018 Page 18 of 20

Audit

The District’s Internal Auditors, RSM, perform semi-annual audits of the program. Internal audits were

completed in April 2016, November 2016, February 2017, November 2017 and February 2018. A sixth

internal audit is underway. The objectives of the audits are to assess the effectiveness of internal controls

over the sales surtax and validate the accuracy and valuation of the financial reporting from the District

Management to the ICOC, School Board and general public. These audits are posted on the sales

surtax/ICOC web site.

The District’s construction auditors, Carr, Riggs and Ingram, comprehensively audit each project over $1

million and audit smaller projects on a spot-check basis. The purpose is to ensure compliance with the

contract and validate the final pay request. Most sales surtax projects are subject to construction audit.

ICOC Annual Report to the Board October 15, 2018 Page 19 of 20

Conclusion

The District is implementing the sales surtax program in accordance with the ballot initiative and District

policies and procedures. The sales surtax program funds critical facility renewal, educational technology

upgrades and school security.

As of September 30, 2018, collections totaled $155.2 million while encumbrances and expenditures

totaled $118 million. Program revenues exceeded expectations by more than 30%. As of September

2018, approximately 80% of sales surtax revenues have been encumbered or expensed (not including

contingency). Funds are being invested in the schools as quickly as possible.

Out-of-sequence, unbudgeted or under-budgeted system failures continue to be a part of the program

(roughly 10%). This is not unexpected as the original program scope was based on the 2014 facility

assessments and market conditions at the time. Fortunately, revenues continue to exceed estimates

which allows the District to adjust for these circumstances without impacting planned projects. The

District has invested approximately $11.4 million of capital funds to support sales surtax projects ($10.7

million facility renewal; $660,000 security). Examples include investment to improve HVAC system

efficiency, investment in utility systems (waste water treatment plants), investment in building envelope

renewal and investment in security to supplement surtax resources. As the surtax projects are being

executed, staff is identifying other needs (plumbing, intercom systems, building automation systems and

building envelope renewal) that were not affordable in the current program.

Staff is working towards improving capacity for data-driven investment decisions through acquisition of

facility assessment and facility asset management software. Staff is also analyzing energy consumption

and work order history to evaluate the effectiveness of investments.

The program revenue trends are very positive and have allowed the District to advance several key

programs and projects as well as to address critical failures.

The Purchasing and Finance Departments as well as the District’s Internal Auditors and Construction

Auditors remain strong partners in the execution of the sales surtax program.

The ICOC has an important oversight role in the sales surtax program. Members remain engaged in the

process through bi-monthly meetings, field visits and audit questionnaires. The ICOC membership remains

diverse and represents the community very well.

Thank you for the opportunity to serve Brevard Public Schools.

ICOC Annual Report to the Board October 15, 2018 Page 20 of 20

APPENDIX

I Resolution 2014-01

II Charter of the Independent Citizens Oversight Committee (ICOC)

III ICOC Meeting Dates and Topics

IV Funded & Non-Funded Categories (Attachment A)

V Assessment Priority Scoring Matrix

VI Attachment F Sample

VII Facility Renewal Prioritized List

VIII Encumbrances and Expenditures by Group and School

Facility Renewal

Educational Technology

District School Security

IX Status of Construction Contracts

X Facilities/Security Temporary Transfer

XI Replace at Failure List

APPENDIX I

Resolution 2014-01

RESOLUTION 2014-01

A RESOLUTION OF THE SCHOOL BOARD OF BREVARD COUNTY, FLORIDA, CALLING FOR A REFERENDUM ELECTION TO DETERMINE IF THE ELECTORS OF THE SCHOOL DISTRICT OF BREVARD COUNTY, FLORIDA, AUTHORIZE THE SCHOOL BOARD TO LEVY A ONE-HALF CENT SCHOOL CAPITAL OUTLAY SURTAX ON SALES IN BREVARD COUNTY, FLORIDA FOR CRITICAL SCHOOL FACILITIES RENEWAL, SCHOOL SECURITY AND TECHNOLOGY UPGRADES, PROVIDING FOR NOTICE OF THE REFERENDUM ELECTION; PROVIDING FOR PLACES OF VOTING, INSPECTORS, AND CLERKS; PROVIDING FOR AN OFFICIAL BALLOT; PROVIDING FOR ABSENTEE VOTING; PROVIDING FOR EARLY VOTING; PROVIDING FOR PRINTING OF BALLOTS; PROVIDING FOR REFERENDUM ELECTION PROCEDURE; PROVIDING FOR SEVERABILITY; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE

BE IT RESOLVED by the School Board of Brevard County, Florida (“Board”), acting as the governing body of the School District of Brevard County, Florida (“District”), as follows: SECTION 1 – AUTHORITY FOR RESOLUTION: This resolution is adopted pursuant to Section 212.055(6), Florida Statutes, and other applicable provisions of law.

SECTION 2 – FINDINGS: The Board, as the governing board of the District, pursuant to Article IX, Section 4(b), Florida Constitution and Sections 1001.32(2) and 1001.40, Florida Statutes, hereby finds and determines the following:

A. That the Board has experienced drastic funding reductions in recent years related to capital expenditures and

fixed capital costs associated with the construction, renovation and renewal of school facilities and school sites; school security access control and funding for technology needs, including infrastructure, refreshment, acquisition, and implementation of hardware and software.

B. That Section 212.055(6) of the Florida Statutes authorizes the levy of a one-half cent school capital outlay surtax for the purposes of funding school projects in capital outlay, school security and technology needs, upon approval by a majority vote of the electors of Brevard County. Proceeds will be used for critical improvements to school facilities, school security and technology needs.

C. That the levy of a one-half cent school capital outlay sales surtax as authorized by Section 212.055(6), Florida Statutes, for a period of 6 years, commencing on January 1, 2015 and terminating on December 31, 2020 is necessary for the Board to provide sufficient funds to sustain $1.8 Billion worth of facility assets with an average age of 41 years. These school capital outlay projects are identified in the Plan for Use of Sales Surtax Proceeds which is attached hereto and incorporated herein as Exhibit A.

D. That the levy of a one-half cent school capital outlay sales surtax is subject to approval by the electors of the District at a referendum held as provided in Section 212.055(6), Florida Statutes, and if approved is hereby levied and shall be collected as authorized in the manner required by law.

E. That to ensure proper fiscal stewardship of the Sales Surtax proceeds, an oversight committee comprised of independent citizens will be appointed by the School Board. Annual reporting of the status of projects funded utilizing these funds will be presented to the School Board and School Board Audit Committee and shall be available for public review.

SECTION 3 – PLAN FOR USE OF SALES SURTAX PROCEEDS: The proceeds of the School Capital Outlay sales surtax, as authorized by Section 212.055(6), Florida Statutes, shall be used to provide critical improvements to school facilities, school security and technology needs. These school capital outlay projects are identified in the Plan for Use of Sales Surtax Proceeds which is attached hereto and incorporated herein as Exhibit A.

SECTION 4 – CONTINUING LEVY OF SCHOOL CAPITAL OUTLAY SALES SURTAX: Subject to approval by the electors of the District at a referendum held as provided in Section 212.055(6), Florida Statutes, a one-half cent school capital outlay surtax shall be levied by the District and the same is hereby levied for the period commencing January 1, 2015, and ending December 31, 2020, and shall be collected as authorized in the manner required by law. SECTION 5 – REFERENDUM ELECTION ORDERED: The Board of County Commissioners in and for Brevard County, Florida is hereby requested to place the required referendum election on the ballot of the general election to be held on November 4, 2014. SECTION 6 – NOTICE OF REFERENDUM ELECTION: The Superintendent is hereby authorized and directed to place a notice of the referendum election in a newspaper of general circulation published in the District. The publication shall be made at least 30 days prior to the referendum and shall be made at least twice, once in the fifth week and once in the third week prior to the week in which the referendum is deemed to be held. The notice of referendum shall be in substantially the form provided in the attached Exhibit B. This Resolution shall be published as a part of such notice. SECTION 7 – PLACES OF VOTING, INSPECTORS AND CLERKS: The Brevard polls will be open at the voting places on the date of the referendum election from 7:00 a.m. until 7:00 p.m. All qualified electors residing within the District shall be entitled and permitted to vote at the referendum election on the proposition provided in this Resolution. The places of voting and the inspectors and clerks of the referendum election shall be those designated by the Supervisor of Elections of Brevard County in accordance with law. SECTION 8 – OFFICIAL BALLOT: The ballots to be used in the referendum election shall contain a statement relating to the authority of the School Board of Brevard County, Florida to levy of a one-half cent capital outlay surtax for the period of January 1, 2015 to December 31, 2020 and shall be in substantially the following form:

OFFICIAL BALLOT

ONE-HALF CENT SALES SURTAX FOR CRITICAL SCHOOL FACILITIES RENEWAL, SCHOOL SECURITY AND TECHNOLOGY UPGRADES

Would you support the School Board levying a one-half cent surtax on sales in Brevard County, beginning 1/1/15, for a period of six years, to be used exclusively for critical school facility renewal projects, school security and technology upgrades? A needs-based prioritized list of projects has been published and expenditures will be monitored by an independent citizen oversight committee. ____________ FOR THE ONE-HALF CENT TAX

____________ AGAINST THE ONE-HALF CENT TAX

SECTION 9 – ABSENTEE VOTING: Adequate provision shall be made for absentee voters. The form of ballots to be used in the referendum for absentee voters shall be the same as used in the polling places for the election. SECTION 10 – EARLY VOTING: Adequate provision shall be made for early voting, to run continuously from Saturday, October 25, through Saturday, November 1, including Sunday. Monday through Friday hours are 8:00 a.m. to 6:00 p.m. Weekend hours are 8:00 a.m. to 4:00 p.m. The form of ballots to be used in the referendum for early voting shall be the same as used in the polling places for the election.

EXHIBIT A

PLAN FOR USE OF SALES SURTAX PROCEEDS

1. Pursuant to Section 212.055(6) Florida Statutes, capital improvements to be funded by proceeds of the Sales

Surtax shall be for:

a. fixed capital expenditures or fixed capital costs associated with the renovation or renewal of school facilities and campuses which have a useful life expectancy of five or more years, including land improvement, design, and engineering costs related thereto,

b. additional access control systems for school security, and c. providing for technology needs, including hardware and software, for various sites within the District.

2. Scope of the projects will be based on a detailed assessment of the facility condition and providing for a safe and appropriate learning environment.

3. Prioritization of the projects will be determined by application of objective criteria, including facility condition

assessment, system criticality, grouping of projects for efficiency, and legislative requirements. 4. To ensure proper fiscal stewardship of the Sales Surtax proceeds, an oversight committee comprised of

independent citizens will be appointed by the School Board. Annual reporting of the status of projects funded utilizing these funds will be presented to the School Board and School Board Audit Committee on an annual basis, and shall be available for public review.

EXHIBIT B

NOTICE OF REFERENDUM ELECTION IN THE SCHOOL DISTRICT OF BREVARD COUNTY,

FLORIDA ON NOVEMBER 4, 2014 NOTICE IS HEREBY GIVEN THAT A REFERENDUM ELECTION will be held on November 4, 2014, in the School District of Brevard County, Florida, for the purpose of determining whether or not the electors in the School District approve levying a one-half cent school capital outlay surtax on sales in Brevard County, Florida, for a period of 6 years, as specifically described and provided in a Resolution of the School Board of Brevard County, Florida, adopted July 31, 2014, and published below. The polls will be open at the voting place on the date of the referendum election from 7:00 a.m. until 7:00 p.m., absentee voting will be available for the referendum election, and early voting will run continuously from Saturday, October 25, through Saturday, November 1, including Sunday, with Monday through Friday hours from 8:00 a.m. to 6:00 p.m. and weekend hours from 8:00 a.m. to 4:00 p.m., all as provided in the Resolution published below. All qualified electors residing within the School District shall be entitled, qualified, and permitted to vote at the referendum election.

[Insert form of Resolution]

SCHOOL BOARD OF BREVARD COUNTY, FLORIDA By: ___________________________________________

Karen Henderson Chair

APPENDIX II

Charter of the

Independent Citizens Oversight Committee

(ICOC)

APPENDIX III

ICOC Meeting Dates and Topics

Date Purpose

2/25/2015 Purpose of the ICOC was discussed and the Charter reviewed.

The School Board Attorney explained the Florida Sunshine Laws and the necessity of compliance.

ICOC Officers elected.

4/22/2015 ICOC 2015 meeting calendar approved.

Financial reporting process was explained.

Members learned about the ICOC portion of the BPS website.

6/17/2015 Members reviewed school maps, project descriptions and financial reporting information for ongoing projects.

Financial reporting methods were discussed and soft cost analyses explained.

Staff gave a brief report on each active project.

Educational Technology and District Security staff presented project reports.

8/19/2015 Members discussed the draft report to the School Board.

Staff presented the Replace at Failure report.

Staff addressed how administrative costs will be charged and reported.

The first phase of the portable air conditioning unit replacement project was approved.

Staff presented the plan for addressing fire alarm and code deficiencies.

Staff presented the project plan for 2016.

10/21/2015 Staff presented Contingency Use Policy for discussion.

Staff presented Sales Surtax Revenue in Excess of Estimate Policy for discussion.

Members discussed and approved final draft of report to the School Board.

Members set calendar of meeting dates for 2016.

Member terms and reappointments were discussed for School Board ratification.

12/16/2015 Staff presented Temporary Loans of Sales Surtax Cash Between Groups Policy for discussion.

Members discussed recommendation to the School Board regarding District School Security project sequencing.

Staff presented Sales Surtax expenditure and revenue reports.

Staff presented an overview of both in-sequence and out-of-sequence projects.

2/17/2016 ICOC Officers elected.

Staff presented Temporary Transfer of Sales Surtax Cash Between Groups Policy for discussion.

Project Management and Purchasing staff presented procurement methods.

Carr, Riggs & Ingraham presented construction auditing procedures.

4/20/2016 Harold Bistline, School Board Attorney, discussed ICOC roles and responsibilities.

Laura Manlove and Jordan Hurt of RSM explained their findings for the ICOC Report to the Audit Committee.

Members discussed the draft ICOC Report to the Audit Committee.

Staff presented Sales Surtax expenditure and revenue reports.

Project reporting for Educational Technology and District School Security was presented.

6/8/2016 Draft ICOC Member Absence Guidelines and New Member Solicitation Procedures was discussed.

Staff presented reallocation of unused Sales Surtax budget authority to contingency for discussion.

Staff presented overview of in-sequence and out-of-sequence projects.

8/17/2016 Framework/Timeline for the Annual Report to the School Board was discussed.

Members provided input regarding the content of the Annual Report to the School Board.

Staff presented Sales Surtax expenditure and revenue reports.

Staff presented summary of summer 2016 construction.

Educational Technology staff presented overview of structured cabling and technology equipment renewal projects.

New Director of District and School Security discussed security projects at remaining schools.

10/26/2016 Comments/Revisions to Annual Report to the School Board was discussed.

2017 ICOC meeting calendar was approved.

Member term expirations and reappointments was reviewed.

Staff presented Sales Surtax expenditure and revenue reports.

Out-of-sequence projects were discussed.

District School Security 60-school project was discussed in detail.

12/14/2016 Discussion was held regarding Mr. Susin’s election to the School Board leaving a vacant seat on the ICOC.

Temporary transfer of funds from Facility Renewal to District School Security was discussed.

Suggested topics for the ICOC/School Board Workshop was discussed.

Educational Technology staff discussed the structured cabling projects and procurement of devices to meet new testing requirements.

2/15/2017 Recommendation of appointment of new Members was made.

Topics for the February 28, 2017 ICOC/Board Workshop were finalized.

The 2017 Report to the Audit Committee was discussed.

4/19/2017 Review of half cent surtax audit report.

District School Security project funding needs.

Out-of-sequence projects were discussed.

5/16/2017 Special meeting for in-depth discussion regarding District School Security projects and funding. The committee voted by majority for the temporary transfer of funds from the Facility Renewal category to the District School Security category.

6/21/2017 Ms. Archer, Assistant Superintendent of Equity, Innovation and Choice, discussed the reopening of South Lake as a choice elementary school for the 2018-19 school year. Discussion was also held regarding accelerating the facility renewal project at South Lake to summer 2018 construction. The committee voted unanimously to accelerate the facility renewal at South Lake to summer 2018. Since South Lake was not a school facility at the time of the referendum, the use of sales surtax funding for the facility renewal project was discussed. The committee voted unanimously to fund the facility renewal project at South Lake with surtax.

8/16/2017 The committee accepted Ms. Chevallier’s letter of resignation. The committee unanimously voted to leave the current membership as is. Ms. Chevallier has served as the committee secretary. The committee unanimously voted for Mr. Brown to serve as the new committee secretary.

Major Walters, the new Director of District and School Security, introduced himself to the committee and discussed the ongoing security projects.

Mr. Lindemann showed the committee the new ARC GIS online interactive map of the District’s facilities. This software was developed by seventh grader, Yuliang Huang.

10/18/2017 A motion was passed to recommend reappointment of the six members whose terms will expire. These members are all eligible for a two-year term reappointment.

Mr. Scheuerer, Principal of Southwest Middle School, spoke to the committee about the shared chiller yard project with Turner Elementary School and the facility renewal work at Southwest. Mr. Scheuerer was extremely complimentary of both the contractors and District staff and is very satisfied with the projects.

District School Security fencing installation and potential issues were discussed.

12/14/2017 RSM presented the November 2 audit report to the committee.

The revenue decrease experienced in the months of September through December was discussed. It was expressed that Hurricane Irma may have affected this revenue.

The need for and method of performing a new facility assessment was discussed. Ms. Hann stated she has been working closely with Mr. Ross, Director of Plant Operations and Maintenance, to determine the most efficient and economical method of doing a new facility assessment.

2/21/2018 Mr. Shiffrin stated that during his presentation to the League of Women Voters several members expressed that forming the ICOC was a large factor in passing the sales surtax referendum.

Mr. Fitzgerald reported that the structured cabling projects are complete in 97 percent of the schools.

Mr. Wilkes of Wharton-Smith, Inc. attended the meeting to discuss the District School Security projects with the committee.

4/18/2018 The committee passed a motion to continue advertising for new members even though the required 21-day advertising period has been met.

Discussion was held regarding the timing and funding of the West Shore Jr./Sr. High School facility renewal project.

Ms. Hann informed the committee that schools that had security work done prior to the large District School Security project will be assessed to determine if they require additional work to bring them up to speed with the rest of the District.

6/20/2018 The committee passed a motion to ratify staff recommendation of an additional temporary transfer of funds from Facility Renewal to District School Security in order to complete the District School Security sales tax program consistently across all schools. This transfer will cover the eleven schools done prior to the comprehensive District School Security project.

Mr. Ault reported on the large facility renewal project being done for the reopening of South Lake as a choice elementary school.

Mr. Lindsay reported on the LED lamp replacement project that will be done in all District facilities.

8/15/2018 A closed session per Florida Statutes Section 281.301 and Section 119.071(3) was held culminating in a unanimous motion to recommend that the School Board authorize a temporary transfer of approximately $6.5 million from Facility Renewal to District School Security to forward fund the Cluster A security projects.

The committee voted unanimously to recommend Dr. Joseph A. Findley, Jr.’s application for membership on the ICOC.

The Energy and Resource Conservation team is reviewing energy consumption trends and identifying energy and monetary savings at the newly renovated schools.

A full copy of each agenda package and minutes are posted on the Brevard Public Schools website http://www.brevardschools.org through the Sales Surtax and Independent Citizens Oversight Committee navigation buttons. Audio is available starting with the August 19, 2015 meeting.

APPENDIX IV

Funded and Non-Funded Categories

(Attachment A)

Attachment A 2014 Facility Assessment

Prioritization of Facility Assessment Categories

Categories in Facility Assessment - Surtax Funding Status Facility Renewal 1. Safety and Building Code Deficiency Corrections (Condition Code 1 & 2 Funded)2. ADA Code Deficiency Correction (Condition Code 1 & 2 Funded)3. Fire Alarm System Renewal (Condition Code 1 & 2 Funded)4. Central Mechanical Plant Renewal (Condition Code 1 & 2 Funded)5. Cooling and Heating Control System Renewal (Condition Code 1 & 2 Funded)6. Air Conditioning and Air Distribution Equipment Renewal (Condition Code 1 & 2 Funded)7. Roofing System Renewal (Condition Code 1 & 2 Funded)8. Exterior Building Wall Finish System Renewal (Condition Code 1 & 2 Funded)9. Exterior Door/Window/Louver System Renewal (Condition Code 1 & 2 Funded)10. Building Water and Sanitary Piping System Renewal (Condition Code 1 & 2 Funded)11. Water Heating System Renewal (Condition Code 1 & 2 Funded)12. Electrical Supply System (Transf., Switchgear, Wiring) Renewal (Condition Code 1 & 2 Funded)13. Electrical Distribution System Renewal (Condition Code 1 & 2 Funded)14. Electrical Components (Lightning Prot., Intercom, Gen.) Renewal (Condition Code 1 Funded)15. Interior and Exterior Lighting Equipment Renewal (Condition Code 1 Funded)16. Air Supply and Exhaust System Renewal (Condition Code 1 Funded)17. Site Utility Systems (Gas, Electric, Storm, Water, Sanitary) Renewal (Condition Code 1 Funded)18. Site Improvements (Parking, Paving, Walks, Signage) Renewal (Not Funded)19. Site Facilities (Pavilions, Athletic/Playfields, Concessions) Renewal (Not Funded)20. Restroom Fixtures Renewal (Not Funded)21. Plumbing Systems General (Custodial, Labs, Roof Drains, Water Fountains) (Not Funded)22. Interior Door Assembly Renewal (Not Funded)23. Restroom Finishes and Accessories Renewal (Not Funded)24. Building Cabinetry Renewal (Not Funded)25. Interior Specialties (Lockers, Theater Equip., Audit. Seating, Bleachers) Renewal (Not Funded)26. Interior Wall Finishes Renewal (Not Funded)27. Interior Ceiling Renewal (Not Funded)28. Flooring System Renewal (Not Funded)29. Interior Signage Renewal (Not Funded)30. Interior Stair System Renewal (Not Funded)31. Indoor/Outdoor Pool Renewal (Not Funded)32. Building Foundation System Renewal (Not Funded)33. Building Structural System Renewal (Not Funded)

Brevard Public Schools Facilities Services July 22, 2014 Page 1 of 2

A. Safety/CodeB. Mechanical SystemsC. Building EnvelopeD. Electrical SystemsE. Site Utility

Categories in Facility Assessment - Surtax Funding Status (Cont.)

Educational Technology 1. Technology Building Cabling (Fully Funded - Legislative Compliance & Mission Delivery) 2. Technology Equipment Renewal (Fully Funded - Legislative Compliance & Mission Delivery) 3. Classroom Technology Infrastructure (Electric, HVAC & Data) (Fully Funded - Legislative

Compliance & Mission Delivery) 4. 21st Century Classroom Equipment Renewal (Not Funded)

District School Security 1. Fencing (Fully Funded - Critical Safety Enhancement) 2. Access Control (Fully Funded - Critical Safety Enhancement) 3. Cameras (Not Funded)

Categories Not Included in Facility Assessment Additional Classroom Space

New Facility Requirements for Academic Programs

Furniture and Equipment Renewal

Food Service Equipment Renewal

New Playgrounds

New Middle School Gym A/C

New PE Pavilions

Equity Projects

Landscaping

Brevard Public Schools Facilities Services July 22, 2014 Page 2 of 2

APPENDIX V

Assessment Priority Scoring Matrix

Facilities Services/DGL Novermber 13, 2014 1 of 1

ASSESSMENT PRIORITY SCORING11/13/2014

SCHOOL BASED PRIORITIZATIONPRIORITY CATEGORY POINTS METHODOLOGY COMMENTS FORMULA - POINTS CATEGORIES

1 Active/Partial Project Extension 25 Active; Partial; No

Review proposed Surtax Work to see if it would be an extension of an Active

Project - Goal is to limit impact on students and bring previously started work

quickly to completion.

Active (25); Partial (15); No (0) N/A

2 Campus Wide FCI - Sales Surtax Work 20 Percentage ScoreIdentify campuses which have the most surtax funded renewal needs - Goal is to

address campuses with greatest surtax priority needs first.0-20 points based on 0%-100% FCI ALL

3 Campus Wide FCI - All work Identified 15 Percentage ScoreIdentify campuses which have the most renewal needs both surtax funded &

unfunded - Goal is to address campuses with greatest general needs first.0-15 points based on 0%-100% FCI ALL

4 Work Performed During 7 Year Plan 10 Extensive; Partial; NoneAddress Campuses first that were not addressed during previous renewal initiatives

- Goal to address campuses with minimal past renewal activities first.Extensive (0); Partial (5); None (10) N/A

5 Age of Facility 5 District RankingRank campuses based on the theoretical stage in the life cycle of their systems -

Goal is to insure system/building life cycle is considered in prioritization

Ranking of Facilities 1-104; Oldest Facility

Awarded Full PointsN/A

6 Energy Usage 3 District RankingRank the campuses based upon their KWH/SF operational costs - Goal is to insure

prioritization considers potential operating cost efficiencies.

Ranking of Facilities 1-104; Highest KWH

Usage Awarded Full PointsN/A

PROJECT BASED PRIORITIZATIONPRIORITY CATEGORY POINTS METHODOLOGY COMMENTS FORMULA CATEGORIES

A Safety/Code System FCI - Sales Surtax Work 7 Percentage Score

Identify campuses which have the most surtax funded Safety/Code renewal needs -

Goal is for Campuses with greatest Safety/Code renewal needs to rank first in

category.

Ranking of Facilities 1-104; Highest

Safety/Code Need Awarded Full Points1,2,3

B Mechanical System FCI - Sales Surtax Work 6 Percentage Score

Identify campuses which have the most surtax funded Mechanical System renewal

needs - Goal is for Campuses with greatest Mechanical System renewal needs to

rank first in category.

Ranking of Facilities 1-104; Highest

Mechanical System Need Awarded Full

Points

4,5,6,10,11,16

C Building Envelope FCI - Sales Surtax Work 4 Percentage Score

Identify campuses which have the most surtax funded Buildign Envelope renewal

needs - Goal is for Campuses with greatest Building Envelope renewal needs to

rank first in category.

Ranking of Facilities 1-104; Highest

Building Envelope Need Awarded Full

Points

7,8,9

D Electrical System FCI - Sales Surtax Work 3 Percentage Score

Identify campuses which have the most surtax funded Electrical System renewal

needs - Goal is for Campuses with greatest Electrical System renewal needs to

rank first in category.

Ranking of Facilities 1-104; Highest

Electrical System Need Awarded Full

Points

12,13,14,15

E Site Utility FCI - Sales Surtax Work 2 Percentage Score

Identify campuses which have the most surtax funded Site Utility renewal needs -

Goal is for Campuses with greatest Site Utility renewal needs to rank first in

category.

Ranking of Facilities 1-104; Highest Site

Utility Need Awarded Full Points17

POTENTIAL AWARDED POINTS 100

APPENDIX VI

Attachment F Sample

Facilities Services2700 Judge Fran Jamieson WayViera, Florida 32940-6601

Campus Capital Needs Sales Surtax Funded

Attachment F

Estimate

Detail ReportCondition CodeFacility

Discovery Elementary 1.85 $2,814,791District School Security $67,7981.00

Perimeter/Entry Fencing and Gates $32,832Pedestrian Access and Safety (Fencing) 1.00 $32,832

Building Access Security Equipment $34,966Public Access Control 1.00 $34,966

Educational Technology $214,1792.67

Technology Building Cabling $14,569Structured Cabling 4.00 $14,569

Technology Equipment Renewal $69,946Computer Replacement 4.00 $4,196Server Replacement 1.00 $29,998Switch Replacement 1.00 $26,996Wireless Access Points Replacement 5.00 $8,756

Classroom Technology Infrastructure (Electrical, HVAC and Data) $129,664Student Stations Power/ Technology HVAC 1.00 $129,664

Facility Renewal $2,532,8151.68

ADA Code Deficiency Corrections $8,208Accessible Entry 2.00 $2,736Passenger Loading Zones 2.00 $5,472

Fire Alarm System Renewal $220,371Fire Alarm System 1.00 $220,371

Central Mechanical Plant Renewal $879,968Makeup Water Secondary Backflow Preventer and Water Treatment 2.00 $144,233Piping and Valves, Distribution Piping, Insulation, Tanks and Chilled Water 2.00 $735,735

Cooling and Heating Control System Renewal $237,475Building Automation System 1.00 $237,475

Air Conditioning and Air Distribution Equipment Renewal $622,096Wall Hung, Rooftop, Air Handlers, Split Systems, Unit Ventilators, Water Source Heat Pumps andUnitary Systems

1.00 $461,837

HVAC Systems EPA Non Compliant Refrigerant 1.00 $160,259Roofing System Renewal $438,750

Gutters and Downspouts 2.00 $126,750Relocatable Covered Walkways (SREF) 1.00 $312,000

Exterior Building Wall Finish System Renewal $10,862Expansion / Control Joints 2.00 $5,454Sealants 2.00 $5,408

Exterior Door/Window/Louver System Renewal $5,201Main Entry Hardware 2.00 $5,201

Electrical Distribution System Renewal $67,634TSS Surge Suppression 2.00 $67,634

Air Supply and Exhaust System Renewal $42,250Exhaust Fans Art Kiln Room, Locker Rooms, Restrooms, Science 1.00 $42,250

July 22, 2014

APPENDIX VII

Facility Renewal Prioritized List

Facility Name Facility Renewal

Attachment F Amount

Cumulative Amount

Year 1 Through

June 30, 2016

Year 2 Through

June 30, 2017

Year 3 Through

June 30, 2018

Year 4 Through

June 30, 2019

Year 5 Through

June 30, 2020

Year 6 Through

June 30, 2021

Ocean Breeze Elementary 1,364,555$ 1,364,555$ 1,364,555$

Cape View Elementary 1,634,684$ 2,999,239$ 1,634,684$

Delaura Middle 2,805,242$ 5,804,481$ 2,805,242$

Audubon Elementary 1,953,767$ 7,758,248$ 1,953,767$

Andersen Elementary 3,558,232$ 11,316,480$ 3,558,232$

Jefferson Middle 3,450,294$ 14,766,774$ 3,450,294$

Roosevelt Elementary 2,933,932$ 17,700,706$ 2,933,932$

Sea Park Elementary 1,984,193$ 19,684,899$ 1,984,193$

Tropical Elementary 2,727,964$ 22,412,863$ 2,727,964$

Palm Bay Elementary 1,869,739$ 24,282,603$ 1,869,739$

Discovery Elementary 2,532,815$ 26,815,418$ 2,532,815$

Oak Park Elementary 1,373,147$ 28,188,564$ 1,373,147$

Saturn Elementary 4,323,156$ 32,511,721$ 4,323,156$

Melbourne High 6,981,134$ 39,492,854$ 6,981,134$

Sabal Elementary 2,070,752$ 41,563,607$ 2,070,752$

Hoover Middle 3,331,788$ 44,895,395$ 3,331,788$

Turner Elementary 1,506,976$ 46,402,371$ 1,506,976$

Fairglen Elementary 3,012,925$ 49,415,296$ 3,012,925$

Apollo Elementary 1,907,957$ 51,323,253$ 1,907,957$

McLarty Stadium 152,950$ 51,476,203$ 152,950$

Stone Middle 5,745,259$ 57,221,462$ 5,745,259$

Pinewood Elementary 1,110,752$ 58,332,214$ 1,110,752$

West Melbourne Elementary 1,537,158$ 59,869,372$ 1,537,158$

Jackson Middle 3,160,594$ 63,029,966$ 3,160,594$

Sherwood Elementary 1,998,765$ 65,028,731$ 1,998,765$

Kennedy Middle 2,499,070$ 67,527,801$ 2,499,070$

Croton Elementary 1,669,459$ 69,197,260$ 1,669,459$

Southwest Middle 3,353,906$ 72,551,166$ 3,353,906$

Rockledge High 3,535,384$ 76,086,550$ 3,535,384$

Williams Elementary 1,622,769$ 77,709,319$ 1,622,769$

Lewis Carroll Elementary 1,706,760$ 79,416,079$ 1,706,760$

Cocoa High 4,646,551$ 84,062,631$ 4,646,551$

Mid‐South Area Support 1,581,604$ 85,644,235$ 1,581,604$

Mila Elementary 1,524,078$ 87,168,313$ 1,524,078$

Golfview Elementary 712,144$ 87,880,457$ 712,144$

Creel Elementary 1,850,969$ 89,731,426$ 1,850,969$

Coquina Elementary 1,665,714$ 91,397,140$ 1,665,714$

Holland Elementary 3,700,953$ 95,098,092$ 3,700,953$

Lockmar Elementary 1,864,637$ 96,962,729$ 1,864,637$

Johnson Middle 3,366,491$ 100,329,221$ 3,366,491$

University Park Elementary 1,268,676$ 101,597,897$ 1,268,676$

Madison Middle 1,132,669$ 102,730,566$ 1,132,669$

Stevenson Elementary 826,040$ 103,556,606$ 826,040$

Roy Allen Elementary 924,149$ 104,480,755$ 924,149$

Quest Elementary 812,620$ 105,293,375$ 812,620$

Eau Gallie High 1,808,929$ 107,102,304$ 1,808,929$

Gemini Elementary 635,497$ 107,737,801$ 635,497$

Endeavour Elementary 1,006,173$ 108,743,973$ 1,006,173$

Port Malabar Elementary 1,658,628$ 110,402,601$ 1,658,628$

South Lake Education Center 1,716,159$ 112,118,761$ 1,716,159$

Indialantic Elementary 1,036,830$ 113,155,591$ 1,036,830$

Surfside Elementary 1,004,632$ 114,160,222$ 1,004,632$

Atlantis Elementary 1,324,195$ 115,484,418$ 1,324,195$

Clearlake Education Center 1,252,958$ 116,737,376$ 1,252,958$

Harbor City Elementary 924,507$ 117,661,883$ 924,507$

West Shore Jr./Sr. High (Revised) 590,342$ 118,252,225$ 590,342$

Westside Elementary 1,120,519$ 119,372,744$ 1,120,519$

520 Compound 1,082,676$ 120,455,420$ 1,082,676$

McNair Magnet 541,349$ 120,996,769$ 541,349$

Whispering Hills 758,098$ 121,754,868$ 758,098$

Cambridge Elementary 363,421$ 122,118,288$ 363,421$

Longleaf Elementary 1,165,315$ 123,283,603$ 1,165,315$

Edgewood Jr./Sr. High 407,257$ 123,690,861$ 407,257$

Freedom 7 Elementary 144,998$ 123,835,858$ 144,998$

Meadowlane Primary 1,959,710$ 125,795,568$ 1,959,710$

Space Coast Jr./Sr. High 1,357,503$ 127,153,071$ 1,357,503$

Suntree Elementary 1,921,108$ 129,074,179$ 1,921,108$

Jupiter Elementary 720,994$ 129,795,174$ 720,994$

Gardendale 847,440$ 130,642,614$ 847,440$

Manatee Elementary 834,432$ 131,477,046$ 834,432$

Challenger 7 351,848$ 131,828,893$ 351,848$

Titusville High School 1,688,471$ 133,517,364$ 1,688,471$

Riviera Elementary 339,563$ 133,856,928$ 339,563$

Cuyler 323,279$ 134,180,207$ 323,279$

North Area Transportation 456,837$ 134,637,044$ 456,837$

Merritt Island 1,472,577$ 136,109,621$ 1,472,577$

Columbia Elementary 199,660$ 136,309,281$ 199,660$

Central Middle 544,091$ 136,853,371$ 544,091$

Cocoa Beach Jr./Sr. High 1,485,441$ 138,338,812$ 1,485,441$

Palm Bay High 1,333,521$ 139,672,333$ 1,333,521$

South Area Head Start 9,600$ 139,681,933$ 9,600$

Satellite High 1,273,070$ 140,955,003$ 1,273,070$

Imperial Estates Elementary 864,586$ 141,819,589$ 864,586$

McAuliffe Elementary 989,161$ 142,808,750$ 989,161$

Plant Operations/Maintenance 911,014$ 143,719,764$ 911,014$

Enterprise Elementary 481,201$ 144,200,965$ 481,201$

South Pine Grove 250,386$ 144,451,350$ 250,386$

Astronaut High 1,236,693$ 145,688,044$ 1,236,693$

West Shore Jr./Sr. High (Original) -$ 145,688,044$ -$

Mims Elementary 409,198$ 146,097,242$ 409,198$

Educational Services Facility 1,723,069$ 147,820,311$ 1,723,069$

Meadowlane Intermediate 1,758,395$ 149,578,706$ 1,758,395$

Viera High 3,660,675$ 153,239,381$ 3,660,675$

Riverview School 800,442$ 154,039,824$ 800,442$

Westside Bus Compound 144,400$ 154,184,224$ 144,400$

Sunrise Elementary 624,638$ 154,808,862$ 624,638$

Bayside High 1,068,897$ 155,877,759$ 1,068,897$

Manatee Bus Compound 187,658$ 156,065,417$ 187,658$

Satellite Bus Compound 460,156$ 156,525,573$ 460,156$

Heritage High 426,383$ 156,951,956$ 426,383$

Melbourne Bus Compound 17,994$ 156,969,949$ 17,994$

Annual Total 39,492,854$ 25,382,927$ 24,786,804$ 26,855,085$ 25,224,068$ 15,228,211$

Cumulative Total 156,969,949$

Significant unplanned failure - construction summer 2017

Construction summer 2018

Starting design for summer 2019Facility renewal projects not startedSupport Facility: Deferred until all school projects are funded

Complete - summer 2015 and summer 2016 constructionSignificant unplanned failure - work complete summer 2016

Construction summer 2017

Note: The priority order is based on several factors, heavily influenced by the condition of major systems such as HVAC and roofing. If a failure or imminent failure occurs, components may be replaced out of sequence. An out of sequence report is regularly provided to the Independent Citizens Oversight Committee (ICOC). Some major projects may require 2 years to complete all aspects of the project, depending on the scope of work. South Lake advanced one year to construct improvements before school is reopened (approved by ICOC).

Sales Surtax Planned Project PriorityAnnual Project Distribution

West Shore HVAC assessment not included in Attachment F. Based on HVAC components rated Condition Code 1, $3,087,128 added to mechanical system and priority recalculated, resulting in higher placement on priority list. Will need to add $3,087,128 of contingency funding to this project.

Facilities Services/SH Current as of 06/15/2018 1 of 1

Appendix VII

APPENDIX VIII

Encumbrances and Expenditures

by Group and School

Facility Renewal

Educational Technology

District School Security

Facility Renewal Summary 

through Sept 30, 2018

Attachment F Facility Renewal FY 15 Expense FY 16 Expense FY 17 Expense 

FY 18 Expense (tentative)

FY 19 Encumbered as of Sept 30, 2018 

FY 19 Expense as of Sept 30, 2018

Total Encumbered and Expensed 

through Sept 30, 2018  Balance

In Sequence Project

Out of Sequence 

Project

Contingency Used on Project Status

 

520 Compound 9343 1,082,676.00$         2,610.00$                   ‐$                             2,610.00$             1,080,066.00$        X Office portable A/C replacementAllen Elementary 3101 924,149.00$            456,165.78$               247,062.91$               ‐$                            19,720.00$                 ‐$                              722,948.69$         201,200.31$            X X X Chiller component failure ‐ complete; replace gas hot water heater; 2019 project startingAndersen Elementary 1141 3,558,232.00$         49,298.95$                 719,447.33$               462,508.47$               1,448,619.49$          52,108.49$                 (12,930.65)$                 2,719,052.08$     839,179.92$            X X Completing facility renewal project; portable A/C; roof; door locks summer 2018Apollo Elementary 0061 1,907,957.00$         104,120.71$               247,084.71$               1,433,444.23$          279,935.10$               (185,906.43)$               1,878,678.32$     29,278.68$              X Summer 2017 construction ‐ commissioning and audit; still managing issuesAstronaut High 0161 1,236,693.00$         ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       1,236,693.00$       Atlantis Elementary 0201 1,324,195.00$         10,490.00$                 89,819.02$                 288,832.86$               17,565.13$                56,000.14$                 (13,718.14)$                 448,989.01$         875,205.99$            X X X Chiller replaced 2015, portable A/C, fire alarm in close out; DCP/design for summer 2019Audubon Elementary 4051 1,953,767.00$         172,773.98$               1,550,700.32$           149,874.18$               ‐$                            ‐$                             ‐$                              1,873,348.48$     80,418.52$              X Closed ‐ Adding ADA door replacement w remaining fundsBayside High 2211 1,197,493.00$         1,990.52$                   965,524.39$               162,451.96$              40,999.44$                 758.54$                         1,171,724.85$     25,768.15$              X X Chiller replacement summer 2017  (w capital funding supplement) in close out; stairs w capital 2018Cambridge Elementary 1041 363,421.00$            ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       363,421.00$           Cape View Elementary 5031 1,634,684.00$         162.07$                       682,367.67$               867,051.12$               66,152.08$                9,158.50$                    ‐$                              1,624,891.44$     9,792.56$                X Closed. Adding valve replacement and waterline replacement ‐ winter breakCarroll Elementary 4121 1,706,760.00$         936,658.34$               283,106.43$               3,047.70$                  12,745.00$                 21,368.86$                   1,256,926.33$     449,833.67$            X X Chiller failure ‐ complete ‐ project closed; Electric work summer 2019 to complete. Central Middle 3021 544,091.00$            ‐$                             ‐$                             39,918.06$                472,488.26$               31,683.68$                   544,090.00$         1.00$                        X Fire alarm and controls w ET project under construction; roof drains under constructionChallenger 7 Elementary 0191 351,848.00$            ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       351,848.00$           Clearlake  1031 1,252,958.00$         44,920.00$                 ‐$                             40.62$                        13,060.00$                 24,360.00$                   82,380.62$           1,170,577.38$        X X A/C component replacement; design for summer 2019Cocoa Jr / Sr High 1121 4,646,551.00$         5,847.00$                   35,699.42$                 1,602,238.96$          1,284,595.02$           835,532.96$                 3,763,913.36$     882,637.64$            X X X A/C component, portable A/C replacement; construction summer 2018 ‐ punch listCocoa Beach Jr / Sr High 5011 1,485,441.00$         ‐$                             ‐$                             16,562.73$                ‐$                             ‐$                              16,562.73$           1,468,878.27$        X Replace failed unit ‐ computer labColumbia Elementary 2131 199,660.00$            12,496.00$                 31,570.50$                 50,361.75$                ‐$                             ‐$                              94,428.25$           105,231.75$            X X Portable A/C replacement; heat  pumps buildings 1 and 5, kitchen hoodCoquina Elementary 0091 1,665,714.00$         27,707.24$                 77,660.81$                 844,147.68$              36,930.20$                 601,335.67$                 1,587,781.60$     77,932.40$              X X X Portable A/C replacement; summer 2018 construction ‐ close out

Creel Elementary 6141 1,850,969.00$         13,868.63$                 137,700.81$               688,256.45$              652,240.13$               223,167.89$                 1,715,233.91$     135,735.09$            X X X Cooling tower and exhaust fan failure ‐ complete; summer 2018 construction ‐ close outCroton Elementary 3091 1,669,459.00$         ‐$                             25,169.38$                 1,056,251.27$          251,317.53$               207,064.92$                 1,539,803.10$     129,655.90$            X Construction summer 2018 ‐ close outDeLaura Middle 6012 2,805,242.00$         1,138,021.54$           750,382.35$               566,670.33$               35,055.95$                ‐$                             ‐$                              2,490,130.17$     315,111.83$            X Final phase summer 2017 construction  phase 3 closed; phase 4 close out

Discovery Elementary 2151 2,532,815.00$         7,600.82$                   675,673.30$               1,229,779.76$           (5,157.58)$                 83,386.88$                 ‐$                              1,991,283.18$     541,531.82$            X X X Complete (facility renewal and WWTP) and closedEau Gallie High 3011 1,808,929.00$         273,960.05$               102,092.83$               ‐$                            16,840.00$                 9,900.00$                     402,792.88$         1,406,136.12$        X X X Sewer, portable A/C, auditorium chiller replacement; grease trap summer 2018; design summer 2019

Edgewood Jr / Sr High 4021 407,257.00$            21,700.00$                 43,000.00$                 ‐$                            ‐$                             ‐$                              64,700.00$           342,557.00$            X X Portable A/C replacement, A/C component replacement building 1Educational Services Facility 9860 1,723,069.00$         162.09$                       339,564.57$               ‐$                             133,708.42$              16,009.22$                 (3,198.15)$                    486,246.15$         1,236,822.85$        X Failed windows, gutter and downspout replacement ‐ complete; phase 2 completeEndeavour Elementary 1051 1,006,173.00$         258,652.87$               365,671.51$               ‐$                            80,635.21$                 ‐$                              704,959.59$         301,213.41$            X X X Chiller and AHU failure ‐ complete; design summer 2019 to complete projectEnterprise Elementary 0301 481,201.00$            ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       481,201.00$           Fairglen Elementary 1091 3,235,939.84$         15,241.66$                 2,041,800.84$           995,467.94$              94,160.37$                 (52,957.45)$                 3,093,713.36$     142,226.48$            X X Summer 2017  construction ‐close out, portable A/C; failed air handling unitsFreedom 7 Elementary  5021 381,134.00$            72,924.61$                 175,873.92$               ‐$                            ‐$                             ‐$                              248,798.53$         132,335.47$            X X A/C component replacementGemini Elementary 6101 635,497.00$            4,172.00$                   51,905.00$                 152.17$                      13,135.00$                 15,795.00$                   85,159.17$           550,337.83$            X X X Portable A/C replacement; kitchen A/C; design for summer 2019Golfview Elementary 1071 712,144.00$            43,090.85$                 51,005.95$                 109,632.07$              299,073.54$               119,747.48$                 622,549.89$         89,594.11$              X X Chiller failure ‐ complete; remaining facility renewal under construction summer 2018Harbor City Elementary 3061 924,507.00$            34,571.00$                 13,603.00$                 9,609.06$                  47,936.29$                 14,356.62$                   120,075.97$         804,431.03$            X X X Failed exhaust fans, A/C components and portable A/C replacement; ADA bathrooms summer 2018; design 2019

Heritage High 2311 426,383.00$            ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       426,383.00$           Holland Elementary 6013 3,700,953.00$         479.60$                       ‐$                             40.62$                        30,340.00$                 36,000.00$                   66,860.22$           3,634,092.78$        X X Failed exhaust fan replacement; preconstruction for summer 2019Hoover Middle 6082 3,331,788.00$         251,665.63$               944,341.36$               2,034,371.89$          417,781.88$               (336,307.23)$               3,311,853.53$     19,934.47$              X X Failed exhaust fan replacement; summer 2017 construction; valve replacement summer 2018 ‐ close out

Imperial Estates Elementary 0151 864,586.00$            ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       864,586.00$           Indialantic Elementary 6081 1,036,830.00$         12,201.75$                 ‐$                             11,582.39$                3,306.25$                    ‐$                              27,090.39$           1,009,739.61$        X X A/C component replacement; design for summer 2019Jackson Middle 0141 3,160,594.00$         122,286.19$               281,490.63$               2,435,999.87$          456,960.03$               (176,100.26)$               3,120,636.46$     39,957.54$              X Summer 2017 construction and roof completing close outJefferson Middle 4111 3,450,294.00$         18,247.03$                 1,810,924.63$           1,490,428.44$           (2,539.23)$                 ‐$                             ‐$                              3,317,060.87$     133,233.13$            X Project closedJohnson Middle 3031 3,366,491.00$         4,172.00$                   98,154.00$                 4,553.12$                  30,340.00$                 34,560.00$                   171,779.12$         3,194,711.88$        X X X A/C component replacement; preconstruction summer 2019Jupiter Elementary 2191 720,994.00$            9,082.00$                   ‐$                             ‐$                            ‐$                             ‐$                              9,082.00$             711,912.00$            X X A/C component replacement, portable A/C replacementKennedy Middle 1101 2,754,228.00$         13,080.33$                 1,095,730.70$           1,437,979.14$          166,080.14$               (140,741.17)$               2,572,129.14$     182,098.86$            X X Summer 2017  construction ‐ completing close outLockmar Elementary 2111 1,864,637.00$         ‐$                             161,511.46$               111,588.18$              25,623.00$                 29,280.00$                   328,002.64$         1,536,634.36$        X X Replacing failed air handling units; design for summer 2019Longleaf Elementary 3131 1,388,329.84$         ‐$                             205,220.45$               ‐$                            ‐$                             ‐$                              205,220.45$         1,183,109.39$        X X Fire alarm ‐ w/ET project ‐ project closedMadison Middle 0052 1,132,669.00$         ‐$                             ‐$                             ‐$                            6,615.00$                    ‐$                              6,615.00$             1,126,054.00$        X Preconstruction for summer 2019 constructionManatee Elementary 1161 834,432.00$            ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       834,432.00$           McAuliffe Elementary 2161 989,161.00$            31,543.30$                 40,100.00$                 106,924.17$              4,300.00$                    2,600.00$                     185,467.47$         803,693.53$            X X Numerous HVAC component failures and portable A/C replacementMcNair Middle 1081 541,349.00$            ‐$                             34,810.00$                 ‐$                            ‐$                             ‐$                              34,810.00$           506,539.00$            X X Duct renewalMeadowlane Intermediate Elementary 2031 1,758,395.00$         ‐$                             18,092.00$                 ‐$                            ‐$                             ‐$                              18,092.00$           1,740,303.00$        X X Portable A/CMeadowlane Primary Elementary 2041 1,959,710.00$         ‐$                             74,418.54$                 30,394.83$                22,925.05$                 ‐$                              127,738.42$         1,831,971.58$        X HVAC supporting ET project complete, replace fan coil unit; closing out ET projectMelbourne High 2011 6,981,134.00$         102,917.84$               3,472,147.11$           3,240,600.49$          245,338.32$               (220,537.16)$               6,840,466.60$     140,667.40$            X X X A/C component replacement, portable A/C and summer 2017 construction ‐ closing outMerritt Island High 4011 1,472,577.00$         122,688.54$               92,689.44$                 ‐$                            1,840.00$                    ‐$                              217,217.98$         1,255,359.02$        X X Failed auditorium chiller replacement ‐ completeMila Elementary 4031 1,524,078.00$         ‐$                             20,319.99$                 673,826.59$              384,017.70$               326,931.10$                 1,405,095.38$     118,982.62$            X Construction summer 2018 ‐ close outMims Elementary 0101 409,198.00$            ‐$                             28,090.00$                 ‐$                            ‐$                             ‐$                              28,090.00$           381,108.00$            X Replace kitchen a/c and failed air handling unit building 2Oak Park Elementary 0051 1,385,997.00$         316,184.47$               817,455.51$               192,130.52$               14,035.00$                4,972.01$                    31,003.99$                   1,375,781.50$     10,215.50$              X X Closing out project; portable A/C ‐ added scope for heat done summer 2018Ocean Breeze Elementary 6071 1,364,555.00$         414,672.80$               231,131.12$               2,603.85$                   69,799.40$                ‐$                             ‐$                              718,207.17$         646,347.83$            X Project complete except walkways to portables ‐ added supplemental AC units Palm Bay High 2021 1,869,739.00$         10,165.44$                 236,680.99$               ‐$                            ‐$                             ‐$                              246,846.43$         1,622,892.57$        X X Failed A/C component replacement ‐ complete; portable A/CPalm Bay Elementary 2081 1,869,739.00$         471,445.06$               182,087.87$               948,967.71$               70.00$                        ‐$                             ‐$                              1,602,570.64$     267,168.36$            X X Project complete except walkways to portables; portable A/CPinewood Elementary 0181 1,328,544.00$         71,109.72$                 164,915.41$               1,023,071.30$          147,737.08$               (98,997.60)$                 1,307,835.91$     20,708.09$              X X Summer 2017 construction close out, portable A/C, wastewater treatment, electricaPort Malabar Elementary 2061 1,658,628.00$         4,172.00$                   3,040.00$                   295,567.70$              260,163.12$               179,439.49$                 742,382.31$         916,245.69$            X X X Portable A/C, HVAC component replacements 2018 and 2019, lift station replacement w capital

Quest Elementary 3151 812,620.00$            5,820.00$                   20,687.00$                 152.17$                      27,292.50$                 3,377.50$                     57,329.17$           755,290.83$            X X Portable A/C replacement; design for summer 2019Riviera Elementary 2171 339,563.00$            ‐$                             ‐$                             ‐$                            ‐$                             ‐$                              ‐$                       339,563.00$           Rockledge High 1011 3,535,384.00$         10,876.00$                 72,155.12$                 1,029,155.74$          1,412,753.64$           700,832.37$                 3,225,772.87$     309,611.13$            X X X Portable A/C, exhaust fans replacement; summer 2018 construction close outRoosevelt Elementary 5012 2,933,932.00$         8,285.82$                   1,006,183.97$           1,579,187.82$           76,589.98$                58.86$                         ‐$                              2,670,306.45$     263,625.55$            X Project closedSabal Elementary 3071 2,070,752.00$         191,544.51$               528,504.91$               1,255,306.86$          212,250.30$               (130,232.61)$               2,057,373.97$     13,378.03$              X X X Summer 2017  project closed, A/C componentsSatellite High 6011 1,273,070.00$         2,948.67$                   34,297.18$                 109,358.60$              30,480.77$                 ‐$                              177,085.22$         1,095,984.78$        X A/C component replacement, kitchen hood exhaust, media center ductworkSaturn Elementary 1131 4,323,156.00$         13,452.11$                 2,712,917.26$           1,324,436.27$          107,628.72$               (15,281.15)$                 4,143,153.21$     180,002.79$            X Summer 2017 construction completing close outSea Park Elementary 6051 1,984,193.00$         226.07$                       859,353.00$               1,067,487.10$           1,529.05$                  ‐$                             ‐$                              1,928,595.22$     55,597.78$              X Project closedSherwood Elementary 3041 1,998,765.00$         118,906.98$               451,759.74$               365,911.64$               306,643.01$              ‐$                             ‐$                              1,243,221.37$     755,543.63$            X X Replaced chiller 2015,  construction summer 2017 to complete scope ‐ closedSouth Lake Elementary 0121 1,716,159.00$         1,225,568.79$          4,487.59$                    455,304.82$                 1,685,361.20$     X Construction summer 2018 to coincide with reopening ‐ in close outSouthwest Middle 2122 3,653,906.00$         13,719.28$                 2,015,368.96$           1,562,138.16$          82,254.88$                 (66,292.38)$                 3,607,188.90$     46,717.10$              X X Summer 2017 construction ‐ close out and audit

Facility Renewal 10/12/2018 Page 1

Facility Renewal Summary 

through Sept 30, 2018

Attachment F Facility Renewal FY 15 Expense FY 16 Expense FY 17 Expense 

FY 18 Expense (tentative)

FY 19 Encumbered as of Sept 30, 2018 

FY 19 Expense as of Sept 30, 2018

Total Encumbered and Expensed 

through Sept 30, 2018  Balance

In Sequence Project

Out of Sequence 

Project

Contingency Used on Project Status

 

Space Coast Jr / Sr High 0302 1,357,503.00$         8,440.00$                   ‐$                             ‐$                            ‐$                             ‐$                              8,440.00$             1,349,063.00$        X A/C component replacementStevenson Elementary (*Choice) 4071 826,040.00$            ‐$                             ‐$                             152.17$                      32,073.75$                 13,276.25$                   45,502.17$           780,537.83$            X Design for summer 2019Stone Middle 2071 5,745,259.00$         122,993.22$               2,389,645.70$           2,980,970.49$          72,934.17$                 504.66$                         5,567,048.24$     178,210.76$            X X Failed A/C unit replacement and summer 2017 construction ‐ in close outSunrise Elementary 2221 624,638.00$            ‐$                             4,523.00$                   ‐$                            ‐$                             ‐$                              4,523.00$             620,115.00$            X Portable A/C replacementSuntree Elementary 3121 1,921,108.00$         5,820.00$                   2,595.00$                   ‐$                            ‐$                             ‐$                              8,415.00$             1,912,693.00$        X Portable A/C replacement ‐ soffit replacementSurfside Elementary 6061 1,004,632.00$         ‐$                             9,046.00$                   40.62$                        13,060.00$                 16,980.00$                   39,126.62$           965,505.38$            X X Portable A/C replacement; design for summer 2019 constructionTitusville High 0011 1,688,471.00$         26,515.67$                 26,743.32$                 287,875.12$              73,836.99$                 80,865.13$                   495,836.23$         1,192,634.77$        X Summer 2018  Building 19 roof ‐ in close outTropical Elementary 4041 2,727,964.00$         7,155.82$                   1,462,322.42$           1,207,174.29$           (2,745.76)$                 1,500.00$                    ‐$                              2,675,406.77$     52,557.23$              X ClosedTurner Elementary 2121 1,506,976.00$         20,063.14$                 484,356.92$               900,944.32$              115,636.35$               (114,416.35)$               1,406,584.38$     100,391.62$            X X X Portable A/C replacement and summer 2017 construction ‐ completing close outUnallocated 1,336.65$                   40,075.53$                 7,896.91$                   ‐$                            ‐$                             ‐$                              49,309.09$           (49,309.09)$           University Park Elementary 2051 1,268,676.00$         5,125.00$                   9,046.00$                   483.47$                      13,540.00$                 24,000.00$                   52,194.47$           1,216,481.53$        X X X A/C component replacement; portable A/C; design for summer 2019Viera High 1171 3,660,675.00$         14,550.00$                 10,988.00$                 ‐$                            ‐$                             ‐$                              25,538.00$           3,635,137.00$        X Portable A/C West Melbourne Elementary 2042 1,537,158.00$         8,896.42$                   475,496.17$               597,208.17$              111,470.87$               (92,463.68)$                 1,100,607.95$     436,550.05$            X Summer 2017 construction ‐ completing close outWest Shore Jr / Sr High  3141 2,589,971.00$         8,327.00$                   102,471.22$               362,086.37$              1,939,041.87$           400.43$                         2,412,326.89$     177,644.11$            X X Portable A/C replacement; numerous failing HVAC issues. Under construction through summer 2019Westside Elementary  2212 1,120,519.00$         59,388.83$                 700,666.01$               252,421.48$              24,264.88$                 ‐$                              1,036,741.20$     83,777.80$              X X Portable A/C replacement; chiller replacement summer 2017 construction ‐ close outWilliams Elementary 1151 1,622,769.00$         ‐$                             20,866.21$                 847,707.49$              163,907.20$               450,642.77$                 1,483,123.67$     139,645.33$            X Construction summer 2018 ‐ in close out

Total 2,734,970.15$           15,273,989.80$         31,914,163.47$         33,313,414.17$        10,479,287.24$         2,830,989.72$             96,546,814.56$  

Attachment F Total All Years 156,970,000.00$     Facility Renewal Revenue through Sept 30, 2018 123,070,031.25$     Facility Renewal Spent and Encumbered through Sept 30, 2018 96,546,814.56$        Spent and Encumbered as a Percent of Revenue through Sept 30, 2018 78%Percent of Program Spent and Encumbered through Sept 30, 2018 62%

Includes contingency allocation

Facility Renewal 10/12/2018 Page 2

Educational Technology 

Summary through September 30, 

2018

Attachment F Educational Technology FY 15 Expense FY 16  Expense  FY 17 Expense FY 18 Expense

FY 19 Encumbrance to September 30, 2018

FY 19 Expense to September 30, 2018

Total Encumbrance and Expense to 

September 30, 2018 Balance 

Allen Elementary 3101 147,961.00$             13,598.62$            19,294.33$            28,300.24$            ‐$                                 ‐$                               61,193.19$                  86,767.81$             Andersen Elementary 1141 221,564.00$             65,509.04$            56,885.53$            26,604.24$            ‐$                                 ‐$                               148,998.81$               72,565.19$             Apollo Elementary 0061 201,654.00$             17,701.71$            31,103.33$            15,616.16$            ‐$                                 ‐$                               64,421.20$                  137,232.80$          Astronaut High 0161 138,419.00$             17,480.42$            43,941.54$            39,040.40$            ‐$                                 ‐$                               100,462.36$               37,956.64$             Atlantis Elementary 0201 882,272.36$             53,487.76$            692,428.83$          57,716.21$            35,013.85$                      (35,013.85)$                  803,632.80$               78,639.56$             Audubon Elementary 4051 165,902.00$             76,012.51$            40,157.80$            23,486.83$            ‐$                                 ‐$                               139,657.14$               26,244.86$             Bayside High 2211 1,410,712.00$        30,976.87$            39,975.58$            78,080.80$            ‐$                                 ‐$                               149,033.25$               1,261,678.75$       Cambridge Elementary 1041 181,424.00$             14,382.92$            17,994.15$            40,772.32$            ‐$                                 ‐$                               73,149.39$                  108,274.61$          Cape View Elementary 5031 169,947.00$             18,259.45$            59,120.13$            (938.69)$                ‐$                                 ‐$                               76,440.89$                  93,506.11$             Carroll Elementary 4121 242,162.00$             14,189.54$            36,886.32$            31,232.32$            ‐$                                 ‐$                               82,308.18$                  159,853.82$          Central Middle 3021 1,114,934.00$        14,331.15$            45,625.33$            70,565.62$            673,059.83$                    115,026.95$                 918,608.88$               196,325.12$          Challenger 7 Elementary 0191 189,232.00$             8,146.12$              47,003.56$            ‐$                        ‐$                                 ‐$                               55,149.68$                  134,082.32$          Clearlake Middle 1031 145,294.00$             9,143.58$              ‐$                        ‐$                                 ‐$                               9,143.58$                    136,150.42$          Cocoa Jr / Sr High 1121 349,192.00$             24,124.14$            22,884.31$            73,744.94$            171,223.75$                    33,469.86$                   325,447.00$               23,745.00$             Cocoa Beach Jr / Sr High 5011 453,689.00$             21,623.91$            58,144.31$            15,616.16$            3,940.00$                        ‐$                               99,324.38$                  354,364.62$          Columbia Elementary 2131 242,743.00$             3,823.15$              131,553.05$          765.60$                 ‐$                                 ‐$                               136,141.80$               106,601.20$          Coquina Elementary 0091 104,837.00$             4,200.00$              25,843.57$            13,320.08$            ‐$                                 ‐$                               43,363.65$                  61,473.35$             Creel Elementary 6141 268,791.00$             33,599.30$            57,918.54$            33,296.08$            29,657.28$                      7,243.23$                     161,714.43$               107,076.57$          Croton Elementary 3091 268,143.00$             11,035.20$            44,793.44$            74,361.42$            10,497.76$                      5,863.57$                     146,551.39$               121,591.61$          DeLaura Middle 6012 257,362.00$             10,861.71$            42,129.40$            23,424.24$            ‐$                                 ‐$                               76,415.35$                  180,946.65$          Discovery Elementary 2151 214,179.00$             48,280.73$            126,560.30$          ‐$                        ‐$                                 ‐$                               174,841.03$               39,337.97$             Eau Gallie High 3011 403,106.00$             27,759.60$            45,177.84$            39,040.40$            ‐$                                 ‐$                               111,977.84$               291,128.16$          Edgewood Jr / Sr High   4021 120,568.00$             19,082.34$            41,454.34$            36,108.32$            ‐$                                 ‐$                               96,645.00$                  23,923.00$             Endeavour Elementary 1051 117,859.00$             13,735.48$            10,305.56$            23,424.24$            ‐$                                 ‐$                               47,465.28$                  70,393.72$             Enterprise Elementary 0301 254,178.00$             8,749.53$              45,595.56$            ‐$                        ‐$                                 ‐$                               54,345.09$                  199,832.91$          Fairglen Elementary 1091 206,562.00$             4,199.00$              91,818.32$            20,239.04$            776.17$                           ‐$                               117,032.53$               89,529.47$             Freedom 7 Elementary   5021 154,381.00$             6,749.60$              22,273.56$            23,424.24$            ‐$                                 ‐$                               52,447.40$                  101,933.60$          Gemini Elementary 6101 175,350.00$             7,913.84$              31,217.40$            23,424.24$            ‐$                                 ‐$                               62,555.48$                  112,794.52$          Golfview Elementary 1071 169,907.00$             10,559.78$            55,767.55$            ‐$                        ‐$                                 ‐$                               66,327.33$                  103,579.67$          Harbor City Elementary 3061 149,051.00$             7,043.96$              26,547.57$            13,532.08$            ‐$                                 ‐$                               47,123.61$                  101,927.39$          Heritage High 2311 145,901.00$             20,607.15$            7,336.32$              85,888.88$            ‐$                                 ‐$                               113,832.35$               32,068.65$             Holland Elementary 6013 173,557.00$             6,997.32$              49,513.54$            15,616.16$            ‐$                                 ‐$                               72,127.02$                  101,429.98$          Hoover Middle 6082 217,688.00$             17,069.53$            36,076.98$            92,026.64$            194.61$                           (194.61)$                       145,173.15$               72,514.85$             Imperial Estates Elementary 0151 302,767.00$             24,233.80$            37,821.57$            7,808.08$              ‐$                                 ‐$                               69,863.45$                  232,903.55$          Indialantic Elementary 6081 181,692.00$             15,891.46$            19,304.32$            31,232.32$            ‐$                                 ‐$                               66,428.10$                  115,263.90$          Jackson Middle 0141 187,367.00$             9,096.00$              17,498.58$            15,616.16$            ‐$                                 ‐$                               42,210.74$                  145,156.26$          Jefferson Middle 4111 227,511.00$             75,319.76$            65,564.10$            23,575.89$            ‐$                                 ‐$                               164,459.75$               63,051.25$             Johnson Middle 3031 157,733.00$             12,918.14$            6,174.35$              31,232.32$            ‐$                                 ‐$                               50,324.81$                  107,408.19$          Jupiter Elementary 2191 218,023.00$             17,058.78$            54,047.14$            7,808.08$              ‐$                                 ‐$                               78,914.00$                  139,109.00$          Kennedy Middle 1101 177,349.00$             9,096.00$              48,696.04$            83,143.59$            ‐$                                 ‐$                               140,935.63$               36,413.37$             Lockmar Elementary 2111 147,174.00$             11,833.36$            29,211.39$            31,232.32$            ‐$                                 ‐$                               72,277.07$                  74,896.93$             Longleaf Elementary 3131 651,054.73$             15,264.39$            549,091.81$          35,107.07$            588.76$                           ‐$                               600,052.03$               51,002.70$             Madison Middle 0052 101,761.00$             7,305.23$              45,322.59$            ‐$                        ‐$                                 ‐$                               52,627.82$                  49,133.18$             Manatee Elementary 1161 243,699.00$             31,175.00$            55,846.39$            15,616.16$            ‐$                                 ‐$                               102,637.55$               141,061.45$          McAuliffe Elementary 2161 137,319.00$             12,068.32$            30,296.57$            24,520.16$            ‐$                                 ‐$                               66,885.05$                  70,433.95$             McNair Middle 1081 168,685.00$             7,542.70$              52,476.38$            ‐$                        ‐$                                 ‐$                               60,019.08$                  108,665.92$          Meadowlane Intermediate Elementary 2031 109,942.00$             10,129.15$            30,077.34$            54,656.56$            ‐$                                 ‐$                               94,863.05$                  15,078.95$             Meadowlane Primary Elementary 2041 772,532.00$             12,522.58$            570,513.24$          36,947.15$            16,471.99$                      ‐$                               636,454.96$               136,077.04$          Melbourne High 2011 1,823,849.00$        39,267.34$            1,070,484.35$       384,681.63$          19,719.93$                      (19,719.93)$                  1,494,433.32$              329,415.68$          Merritt Island High 4011 714,657.00$             25,210.24$            39,136.56$            46,848.48$            ‐$                                 ‐$                               111,195.28$               603,461.72$          Mila Elementary 4031 158,201.00$             8,122.40$              18,554.58$            15,616.16$            ‐$                                 ‐$                               42,293.14$                  115,907.86$          Mims Elementary 0101 143,241.00$             8,712.00$              14,881.57$            31,232.32$            ‐$                                 ‐$                               54,825.89$                  88,415.11$             Oak Park Elementary 0051 222,907.00$             60,474.30$            56,628.41$            7,808.08$              ‐$                                 ‐$                               124,910.79$               97,996.21$             

Educational Technology Summary 10/12/2018 Page 1

Educational Technology 

Summary through September 30, 

2018

Attachment F Educational Technology FY 15 Expense FY 16  Expense  FY 17 Expense FY 18 Expense

FY 19 Encumbrance to September 30, 2018

FY 19 Expense to September 30, 2018

Total Encumbrance and Expense to 

September 30, 2018 Balance 

Ocean Breeze Elementary 6071 204,203.00$             8,720.30$              38,402.56$            7,808.08$              ‐$                                 ‐$                               54,930.94$                  149,272.06$          Palm Bay High 2021 179,851.00$             11,937.15$            5,593.36$              54,991.49$            ‐$                                 ‐$                               72,522.00$                  107,329.00$          Palm Bay Elementary 2081 371,027.00$             5,597.00$              18,351.58$            31,232.32$            ‐$                                 ‐$                               55,180.90$                  315,846.10$          Pinewood Elementary 0181 172,347.00$             7,844.41$              40,152.57$            11,624.08$            ‐$                                 ‐$                               59,621.06$                  112,725.94$          Port Malabar Elementary 2061 244,533.00$             12,068.32$            46,166.57$            17,947.08$            ‐$                                 ‐$                               76,181.97$                  168,351.03$          Quest Elementary 3151 319,828.00$             17,665.54$            19,907.33$            37,168.32$            ‐$                                 ‐$                               74,741.19$                  245,086.81$          Riverview School 0072 68,177.00$               12,311.59$            ‐$                        ‐$                                 ‐$                               12,311.59$                  55,865.41$             Riviera Elementary 2171 234,639.00$             11,149.60$            48,982.57$            13,744.08$            ‐$                                 ‐$                               73,876.25$                  160,762.75$          Rockledge High 1011 1,946,397.00$        2,638.42$              482,566.82$          226,398.49$          59,079.94$            10,014.85$                      4,561.77$                     785,260.29$               1,161,136.71$       Roosevelt Elementary 5012 212,618.00$             19,864.36$            102,045.04$          23,307.81$            ‐$                                 ‐$                               145,217.21$               67,400.79$             Sabal Elementary 3071 157,384.00$             20,459.47$            38,317.87$            52,765.51$            1,055.52$                        (1,055.52)$                    111,542.85$               45,841.15$             Satellite High 6011 78,500.00$               19,221.15$            5,593.36$              53,684.49$            ‐$                                 ‐$                               78,499.00$                  1.00$                      Saturn Elementary 1131 233,887.00$             16,494.88$            75,652.00$            68,327.83$            ‐$                                 ‐$                               160,474.71$               73,412.29$             Sea Park Elementary 6051 200,172.00$             37,593.90$            47,897.38$            23,424.24$            ‐$                                 ‐$                               108,915.52$               91,256.48$             Sherwood Elementary 3041 163,187.00$             12,315.14$            27,925.35$            12,260.08$            ‐$                                 ‐$                               52,500.57$                  110,686.43$          South Lake Elementary 0121 160,715.00$             9,143.59$              62,412.62$            299.48$                           82,451.96$                   154,307.65$               6,407.35$               South Pine Grove (South Alt. Learning Center) 0018 40,185.00$               4,777.71$              ‐$                        ‐$                                 ‐$                               4,777.71$                    35,407.29$             Southwest Middle 2122 424,911.00$             12,919.14$            137,872.79$          141,299.89$          73,529.72$                      (73,529.72)$                  292,091.82$               132,819.18$          Space Coast Jr / Sr High 0302 489,748.00$             27,925.02$            52,706.78$            42,680.32$            ‐$                                 ‐$                               123,312.12$               366,435.88$          Stevenson Elementary   4071 354,274.00$             18,480.00$            37,821.57$            7,808.08$              ‐$                                 ‐$                               64,109.65$                  290,164.35$          Stone Middle 2071 303,001.00$             15,717.14$            40,681.84$            157,688.53$          ‐$                                 170.24$                        214,257.75$               88,743.25$             Sunrise Elementary 2221 138,423.00$             13,424.40$            22,273.57$            39,040.40$            ‐$                                 ‐$                               74,738.37$                  63,684.63$             Suntree Elementary 3121 106,429.00$             14,298.84$            19,177.26$            15,616.16$            ‐$                                 ‐$                               49,092.26$                  57,336.74$             Surfside Elementary 6061 87,836.00$               5,922.14$              815.64$                 23,424.24$            ‐$                                 ‐$                               30,162.02$                  57,673.98$             Titusville High 0011 473,003.00$             26,241.85$            45,411.03$            39,040.40$            ‐$                                 ‐$                               110,693.28$               362,309.72$          Tropical Elementary 4041 218,201.00$             65,580.28$            103,489.94$          23,424.24$            ‐$                                 ‐$                               192,494.46$               25,706.54$             Turner Elementary 2121 135,981.00$             11,154.00$            14,881.57$            31,232.32$            ‐$                                 ‐$                               57,267.89$                  78,713.11$             Unallocated 6,361.18$              2,222.67$              ‐$                        ‐$                                 ‐$                               8,583.85$                    (8,583.85)$              University Park Elementary 2051 385,978.00$             13,930.38$            49,819.33$            ‐$                        ‐$                                 ‐$                               63,749.71$                  322,228.29$          Viera High 1171 377,616.00$             37,920.05$            58,024.36$            85,888.88$            ‐$                                 ‐$                               181,833.29$               195,782.71$          West Melbourne Elementary   2042 121,176.72$             4,190.00$              8,048.92$              106,539.72$          10,726.32$                      (10,368.99)$                  119,135.97$               2,040.75$               West Shore Jr / Sr High  3141 236,987.00$             10,821.14$            6,755.33$              39,040.40$            ‐$                                 ‐$                               56,616.87$                  180,370.13$          Westside Elementary  2212 211,546.00$             11,314.60$            45,595.57$            7,808.08$              ‐$                                 ‐$                               64,718.25$                  146,827.75$          Williams Elementary 1151 494,213.00$             8,986.12$              65,705.43$            8,004.11$              3,489.08$                        2,614.89$                     88,799.63$                  405,413.37$          

Total 2,638.42$              2,054,016.65$       6,403,021.27$       3,200,725.48$       1,060,258.90$                111,519.85$                 12,832,180.57$          

Project #380015 ‐ precedes numbering systemContingency added

Attachment F Total All Years 25,365,000.00$   Educational Technology Revenue through September 30, 2018  19,887,057.03$   Educational Technology Spent and Encumbered through September 30, 2018  12,832,180.57$   Spent and Encumbered as a Percent of Revenue through September 30, 2018  65%Percent of Program Spent and Encumbered through September 30, 2018  51%Contingency Added through September 30, 2018 670,540.09$         Reallocation from Rockledge High School through September 30, 2018 54,432.72$           

Educational Technology Summary 10/12/2018 Page 2

District School Security Summary 

through September 30, 2018

Attachment F Security FY 15 Expense FY 16  Expense  FY 17 Expense FY 18 Expense

FY 19 Encumbrance to September 30, 

2018

FY 19 Expense to September 30, 

2018

Total Encumbrance 

and Expense to September 30, 

2018  Balance 

Allen Elementary 3101 74,651.00$              11,041.41$         92,245.09$         25,747.81$            ‐$                       129,034.31$       (54,383.31)$              Andersen Elementary 1141 97,589.00$              1,055.25$           1,535.87$           8,737.10$           183,477.56$      22,983.69$            (6,432.68)$            211,356.79$       (113,767.79)$           Apollo Elementary 0061 116,404.00$            304.50$              271.74$              125,816.69$      39,251.85$            (13,556.99)$          152,087.79$       (35,683.79)$              Astronaut High 0161 61,932.00$              ‐$                     19,127.19$         64,957.65$         18,174.13$            (3,493.58)$            98,765.39$         (36,833.39)$              Atlantis Elementary 0201 182,921.00$            ‐$                     50,486.32$         83,817.97$         22,034.09$            (4,505.64)$            151,832.74$       31,088.26$               Audubon Elementary 4051 21,865.00$              1,027.40$           18,108.52$         2,994.64$           780.69$              25,685.95$            8.91$                     48,606.11$         (26,741.11)$              Bayside High 2211 87,586.00$              ‐$                     11,055.80$         47,681.36$         14,683.17$            (2,307.96)$            71,112.37$         16,473.63$               Cambridge Elementary 1041 21,041.00$              ‐$                     12,909.97$         15,349.66$         6,602.65$                168.89$                35,031.17$         (13,990.17)$              Cape View Elementary 5031 15,949.00$              1,426.66$           4,350.77$           5,770.14$           916.01$              21,735.95$            8.91$                     34,208.44$         (18,259.44)$              Carroll Elementary 4121 37,607.00$              ‐$                     5,707.74$           53,001.03$         13,837.33$            10,662.28$           83,208.38$         (45,601.38)$              Central Middle 3021 56,797.00$              ‐$                     8,372.58$           36,837.34$         8,840.17$                (1,762.76)$            52,287.33$         4,509.67$                 Challenger 7 Elementary 0191 97,722.00$              65.25$                14,443.47$         64,089.92$         9,092.51$                (186.09)$               87,505.06$         10,216.94$               Clearlake Middle 1031 31,165.00$              8,260.21$           47,967.98$         10,087.78$            (4,195.35)$            62,120.62$         (30,955.62)$              Cocoa Jr / Sr High 1121 96,299.00$              857.26$              ‐$                     14,428.33$         156,159.80$      39,242.44$            (186.09)$               210,501.74$       (114,202.74)$           Cocoa Beach Jr / Sr High 5011 121,666.00$            ‐$                     17,684.31$         119,757.46$      42,675.22$            (4,325.82)$            175,791.17$       (54,125.17)$              Columbia Elementary 2131 141,860.00$            ‐$                     28,046.19$         77,352.46$         8,890.75$                8,253.41$             122,542.81$       19,317.19$               Coquina Elementary 0091 20,161.00$              ‐$                     16,557.04$         5,727.75$           7,136.82$                (1,556.52)$            27,865.09$         (7,704.09)$                Creel Elementary 6141 71,449.00$              ‐$                     10,473.50$         104,340.55$      19,290.94$            (4,133.22)$            129,971.77$       (58,522.77)$              Croton Elementary 3091 86,395.00$              1,142.35$           ‐$                     12,616.60$         95,457.54$         12,218.67$            (3,849.74)$            117,585.42$       (31,190.42)$              DeLaura Middle 6012 68,261.00$              1,348.87$           28,304.85$         7,576.24$           80,472.21$         10,237.14$            (5,653.48)$            122,285.83$       (54,024.83)$              Discovery Elementary 2151 67,798.00$              1,272.47$           17,884.17$         47,415.58$         4,680.69$           1,864.95$                (381.09)$               72,736.77$         (4,938.77)$                Eau Gallie High 3011 82,083.28$              ‐$                     11,998.38$         211,422.17$      12,844.76$            16,294.16$           252,559.47$       (170,476.19)$           Edgewood Jr / Sr High   4021 106,560.96$            ‐$                     15,595.27$         113,766.62$      11,038.74$            (4,913.07)$            135,487.56$       (28,926.60)$              Endeavour Elementary 1051 61,479.88$              ‐$                     9,131.01$           77,727.82$         29,014.72$            (3,020.52)$            112,853.03$       (51,373.15)$              Enterprise Elementary 0301 73,196.44$              43.50$                10,926.64$         50,202.25$         19,780.52$            (3,765.09)$            77,187.82$         (3,991.38)$                Fairglen Elementary 1091 30,168.00$              ‐$                     9,732.38$           20,434.86$         10,323.18$            (4,158.63)$            36,331.79$         (6,163.79)$                Freedom 7 Elementary   5021 32,542.56$              ‐$                     6,151.40$           64,953.57$         13,431.86$            (186.09)$               84,350.74$         (51,808.18)$              Gemini Elementary 6101 116,830.01$            1,572.70$           17,085.30$         141,658.42$      30,069.59$            (186.09)$               190,199.92$       (73,369.91)$              Golfview Elementary 1071 65,656.00$              857.26$              ‐$                     19,478.54$         35,576.45$         14,102.92$            (186.09)$               69,829.08$         (4,173.08)$                Harbor City Elementary 3061 41,720.88$              ‐$                     6,436.08$           96,994.39$         18,453.00$            (186.09)$               121,697.38$       (79,976.50)$              Heritage High 2311 93,029.04$              ‐$                     13,567.89$         34,413.01$         8,745.90$                (1,633.61)$            55,093.19$         37,935.85$               Holland Elementary 6013 86,730.00$              130.50$              7,734.79$           77,205.93$         18,899.87$            (3,303.63)$            100,667.46$       (13,937.46)$              Hoover Middle 6082 85,625.00$              7,667.38$           8,225.70$           66,509.45$         101,533.33$          (3,975.52)$            179,960.34$       (94,335.34)$              Imperial Estates Elementary 0151 27,124.56$              ‐$                     14,167.55$         13,738.36$         4,628.95$                667.01$                33,201.87$         (6,077.31)$                Indialantic Elementary 6081 29,316.64$              ‐$                     6,289.81$           61,682.59$         27,968.47$            (186.09)$               95,754.78$         (66,438.14)$              Jackson Middle 0141 76,501.00$              87.00$                3,372.56$           28,845.69$         121,127.92$          27,202.94$           180,636.11$       (104,135.11)$           Jefferson Middle 4111 54,261.00$              1,192.59$           31,070.06$         23,757.42$         2,730.69$           25,192.95$            (186.09)$               83,757.62$         (29,496.62)$              Johnson Middle 3031 42,013.49$              ‐$                     21,891.11$         23,580.50$         10,119.11$            (1,763.42)$            53,827.30$         (11,813.81)$              Jupiter Elementary 2191 50,363.86$              ‐$                     7,652.63$           79,746.29$         10,038.20$            (3,508.70)$            93,928.42$         (43,564.56)$              

District School Security 10/12/2018 Page 1

District School Security Summary 

through September 30, 2018

Attachment F Security FY 15 Expense FY 16  Expense  FY 17 Expense FY 18 Expense

FY 19 Encumbrance to September 30, 

2018

FY 19 Expense to September 30, 

2018

Total Encumbrance 

and Expense to September 30, 

2018  Balance 

Kennedy Middle 1101 115,771.00$            571.17$              108.75$              69,199.61$         23,087.31$         6,164.55$                ‐$                       99,131.39$         16,639.61$               Lockmar Elementary 2111 50,557.40$              ‐$                     7,477.82$           87,886.09$         27,603.32$            (3,176.29)$            119,790.94$       (69,233.54)$              Longleaf Elementary 3131 28,980.40$              ‐$                     4,470.85$           84,192.84$         13,979.50$            (3,941.23)$            98,701.96$         (69,721.56)$              Madison Middle 0052 41,044.42$              ‐$                     20,260.25$         28,891.06$         10,962.80$            (186.09)$               59,928.02$         (18,883.60)$              Manatee Elementary 1161 30,674.88$              ‐$                     4,626.80$           56,544.74$         14,383.44$            (2,570.29)$            72,984.69$         (42,309.81)$              McAuliffe Elementary 2161 89,747.40$              ‐$                     13,097.37$         69,234.48$         29,968.67$            (5,656.30)$            106,644.22$       (16,896.82)$              McNair Middle 1081 64,056.14$              ‐$                     12,025.42$         48,701.24$         10,065.74$            (3,200.72)$            67,591.68$         (3,535.54)$                Meadowlane Intermediate Elementary 2031 33,261.12$              ‐$                     5,172.65$           30,940.85$         11,082.30$            (186.09)$               47,009.71$         (13,748.59)$              Meadowlane Primary Elementary 2041 36,195.12$              ‐$                     5,593.35$           64,748.49$         12,507.84$            7,289.73$             90,139.41$         (53,944.29)$              Melbourne High 2011 88,999.00$              217.50$              32,474.95$         59,043.25$         45,547.08$            (8,776.22)$            128,506.56$       (39,507.56)$              Merritt Island High 4011 80,758.58$              ‐$                     11,895.42$         66,483.64$         24,154.96$            (2,872.23)$            99,661.79$         (18,903.21)$              Mila Elementary 4031 51,606.00$              571.17$              ‐$                     7,715.23$           86,832.05$         33,010.08$            (3,185.63)$            124,942.90$       (73,336.90)$              Mims Elementary 0101 55,024.00$              ‐$                     10,860.07$         61,126.94$         14,519.42$            (2,667.44)$            83,838.99$         (28,814.99)$              Oak Park Elementary 0051 137,951.00$            1,214.82$           125,978.23$      228.24$              780.70$              70,944.94$            30,483.91$           229,630.84$       (91,679.84)$              Ocean Breeze Elementary 6071 109,790.00$            1,799.68$           9,445.81$           12,716.92$         143,238.80$      20,319.74$            (186.09)$               187,334.86$       (77,544.86)$              Palm Bay High 2021 119,303.00$            ‐$                     17,444.22$         86,993.94$         22,592.56$            (12.14)$                 127,018.58$       (7,715.58)$                Palm Bay Elementary 2081 61,007.00$              1,064.65$           6,237.94$           5,699.63$           73,053.69$         11,924.29$            (2,693.19)$            95,287.01$         (34,280.01)$              Pinewood Elementary 0181 60,000.00$              304.50$              271.73$              69,060.32$         51,457.64$            (26,825.79)$          94,268.40$         (34,268.40)$              Port Malabar Elementary 2061 52,818.23$              ‐$                     7,802.02$           58,857.47$         12,654.95$            (2,373.23)$            76,941.21$         (24,122.98)$              Quest Elementary 3151 27,903.12$              ‐$                     4,316.32$           53,160.80$         16,656.21$            (2,396.20)$            71,737.13$         (43,834.01)$              Riviera Elementary 2171 76,354.03$              ‐$                     11,357.67$         104,499.57$      18,097.80$            (4,140.39)$            129,814.65$       (53,460.62)$              Rockledge High 1011 67,171.00$              571.17$              ‐$                     14,201.62$         52,862.14$         3,619.93$                (186.09)$               71,068.77$         (3,897.77)$                Roosevelt Elementary 5012 51,225.00$              793.59$              15,484.86$         31,569.21$         4,557.94$           1,864.92$                (381.09)$               53,889.43$         (2,664.43)$                Sabal Elementary 3071 136,776.00$            15,086.53$         30,285.70$         104,227.88$      28,276.48$            (22,892.66)$          154,983.93$       (18,207.93)$              Satellite High 6011 127,433.00$            ‐$                     18,598.16$         100,678.57$      14,633.27$            (4,081.00)$            129,829.00$       (2,396.00)$                Saturn Elementary 1131 75,639.00$              43.50$                25,112.45$         26,233.43$         12,007.85$            (5,843.30)$            57,553.93$         18,085.07$               Sea Park Elementary 6051 99,544.00$              1,029.74$           36,445.64$         62,290.74$         (12,482.93)$       64,087.78$            15,307.05$           166,678.02$       (67,134.02)$              Sherwood Elementary 3041 38,807.54$              286.09$              ‐$                     25,229.87$         32,998.62$         ‐$                          ‐$                       58,514.58$         (19,707.04)$              South Lake Elementary 0121 ‐$                          1,572.44$           3,260.57$           229.81$                   (3,088.54)$            1,974.28$           (1,974.28)$                Southwest Middle 2122 52,353.12$              ‐$                     13,171.66$         28,316.12$         6,067.25$                (1,632.69)$            45,922.34$         6,430.78$                 Space Coast Jr / Sr High 0302 85,512.78$              ‐$                     16,060.89$         98,596.43$         9,912.67$                (4,013.57)$            120,556.42$       (35,043.64)$              Stevenson Elementary   4071 20,914.92$              ‐$                     16,099.69$         5,867.59$           3,619.91$                (186.09)$               25,401.10$         (4,486.18)$                Stone Middle 2071 74,853.18$              ‐$                     11,092.11$         137,899.03$      22,166.19$            (4,904.64)$            166,252.69$       (91,399.51)$              Sunrise Elementary 2221 27,916.80$              ‐$                     4,231.28$           47,645.58$         10,235.92$            (2,248.88)$            59,863.90$         (31,947.10)$              Suntree Elementary 3121 62,964.00$              5,201.09$           9,307.04$           86,444.03$         4,561.13$                (3,450.99)$            102,062.30$       (39,098.30)$              Surfside Elementary 6061 65,775.00$              65.25$                9,958.34$           105,900.41$      20,139.10$            (4,257.92)$            131,805.18$       (66,030.18)$              Titusville High 0011 188,598.00$            27,281.68$         170,561.21$      32,437.53$            (6,039.85)$            224,240.57$       (35,642.57)$              Tropical Elementary 4041 81,880.00$              1,105.80$           46,202.64$         36,552.73$         1,366.60$           44,335.91$            8.91$                     129,572.59$       (47,692.59)$              Turner Elementary 2121 74,508.00$              ‐$                     10,852.12$         67,151.14$         18,752.10$            (2,604.27)$            94,151.09$         (19,643.09)$              Unallocated 2,615.23$           4,514.84$           1,522.50$           ‐$                     ‐$                          25,302.88$           33,955.45$         (33,955.45)$              

District School Security 10/12/2018 Page 2

District School Security Summary 

through September 30, 2018

Attachment F Security FY 15 Expense FY 16  Expense  FY 17 Expense FY 18 Expense

FY 19 Encumbrance to September 30, 

2018

FY 19 Expense to September 30, 

2018

Total Encumbrance 

and Expense to September 30, 

2018  Balance 

University Park Elementary 2051 77,472.00$              ‐$                     11,337.08$         83,857.45$         18,235.30$            (3,386.44)$            110,043.39$       (32,571.39)$              Viera High 1171 83,190.00$              ‐$                     12,244.10$         79,284.27$         19,634.10$            (3,881.12)$            107,281.35$       (24,091.35)$              West Melbourne Elementary   2042 16,869.00$              ‐$                     2,435.07$           35,243.53$         8,766.18$                (2,601.98)$            43,842.80$         (26,973.80)$              West Shore Jr / Sr High   3141 77,806.00$              ‐$                     20,937.62$         46,931.62$         16,833.73$            (186.08)$               84,516.89$         (6,710.89)$                Westside Elementary  2212 26,149.00$              ‐$                     3,977.83$           48,630.22$         12,981.35$            (2,290.70)$            63,298.70$         (37,149.70)$              Williams Elementary 1151 31,165.00$              571.17$              ‐$                     4,784.15$           57,781.46$         10,631.82$            1,605.03$             75,373.63$         (44,208.63)$              

Total 22,374.39$         376,462.15$      1,212,583.18$   5,433,247.65$   1,730,256.06$       (97,625.18)$          8,677,298.25$  

Encumbrance/expense errors to be removed, but still on financial report (Gardendale, Riverview) 1,662.88$           12,329.10$            13,991.98$        

Total on financial report 5,434,910.53$   1,742,585.16$       (97,625.18)$          8,691,290.23$  

Attachment F Total All Years 5,747,000.00$  Supplemental Revenue Approved by the School Board (surtax) 2,608,323.00$  Additional surtax transfer (June 12 approval) 554,556.00$     Additional capital investment in security (June 12 approval) 202,965.00$     Supplemental Revenue Approved by the School Board (non‐surtax) 400,000.00$     Total Security Resources Allocated 9,512,844.00$  

District Security Spent and Encumbered through September 30, 2018  8,677,298.25$  Spent and Encumbered as a Percent of Program Allocation through September 30, 2018  91%

Contingency allocated as needed to support projects

District School Security 10/12/2018 Page 3

APPENDIX IX

Status of Construction Contracts

Status of Construction ContractsAs of 10/12/2018

  Project Contractor Original Contract Amount Change Orders Total Contract Amount Total Paid to Date % Paid Owner Direct Purchases

2015 Audubon H.J. High 667,856.00$                             708,737.01$                1,376,593.01$                                  1,376,593.00$                                 100% 541,802.01$                                2015 Oak  Park H.J. High 646,177.09$                             348,237.91$                994,415.00$                                     994,415.00$                                    100% 285,051.50$                                2015 Ocean Breeze Wharton Smith 937,553.00$                             139,368.00$                1,076,921.00$                                  1,076,921.00$                                 100% 205,222.36$                                2015 Palm Bay Wharton Smith 1,351,863.00$                          (179,367.57)$               1,172,495.43$                                  1,162,941.00$                                 99% 220,926.18$                                2016 Andersen Heard 785,960.36$                             15,020.85$                  800,981.21$                                     794,172.97$                                    99% 191,543.43$                                2016 Cape View Canaveral Construction 1,463,535.00$                          (367,364.65)$               1,096,170.35$                                  1,096,170.35$                                 100% 291,807.84$                                2016 DeLaura III Canaveral Construction 1,336,904.03$                          (392,990.24)$               943,913.79$                                     943,913.79$                                    100% 177,801.58$                                2016 Discovery Wharton Smith 1,839,206.00$                          (126,291.00)$               1,712,915.00$                                  1,712,915.00$                                 100% 77,830.11$                                  2016 Endeavour Canaveral Construction 615,656.00$                             (227,045.86)$               388,610.14$                                     388,610.14$                                    100% 151,131.67$                                2016 Freedom 7 Gilbane 233,600.00$                             (43,171.92)$                 190,428.08$                                     190,428.08$                                    100% 36,832.00$                                  2016 Jefferson Heard 3,594,881.18$                          (307,199.93)$               3,287,681.25$                                  3,287,681.25$                                 100% 367,925.00$                                2016 Lewis Carroll Doug Wilson 1,119,445.91$                          (337,313.91)$               782,132.00$                                     782,132.00$                                    100% 333,347.00$                                2016 Roosevelt Wharton Smith 2,668,745.00$                          (409,747.70)$               2,258,997.30$                                  2,229,848.54$                                 99% 253,985.28$                                2016 Roy Allen Gilbane 929,937.00$                             (355,291.11)$               574,645.89$                                     574,645.89$                                    100% 243,553.00$                                2016 Sea Park Heard 1,925,180.86$                          (376,234.10)$               1,548,946.76$                                  1,536,178.82$                                 99% 376,234.10$                                2016 Tropical Heard 2,751,391.93$                          (250,599.47)$               2,500,792.46$                                  2,500,792.46$                                 100% 315,826.49$                                2017 Andersen ES Roof Heard 1,548,130.84$                          ‐$                              1,548,130.84$                                  1,435,043.36$                                 93% 323,766.74$                                2017 Apollo Gilbane 1,716,791.00$                          29,855.00$                  1,746,646.00$                                  1,473,819.18$                                 84% 278,905.00$                                2017 Bayside High School Doug Wilson 2,878,418.96$                          13,425.22$                  2,891,844.18$                                  2,741,748.20$                                 95% 744,217.00$                                2017 DeLaura IV (non surtax) Canaveral Construction 1,857,000.00$                          ‐$                              1,857,000.00$                                  1,705,791.14$                                 92% 279,027.00$                                2017 Fairglen Welsh 2,904,048.00$                          ‐$                              2,904,048.00$                                  2,733,469.55$                                 94% 483,138.56$                                2017 Hoover McCree 2,829,158.00$                          (112,664.80)$               2,716,493.20$                                  2,626,305.52$                                 97% 423,920.00$                                2017 Jackson Gilbane 2,165,030.00$                          272,206.00$                2,437,236.00$                                  2,197,951.06$                                 90% 304,175.00$                                2018 Jackson roof Gilbane 446,183.00$                             25,787.00$                  471,970.00$                                     399,835.34$                                    85% 168,263.70$                                2017 Kennedy Welsh 2,708,487.00$                          ‐$                              2,708,487.00$                                  2,596,102.47$                                 96% 588,212.08$                                2017 Melbourne High School Heard 6,401,371.27$                          25,077.34$                  6,426,448.61$                                  5,910,755.24$                                 92% 1,004,176.67$                            2017 Pinewood Gilbane 1,428,167.00$                          47,207.00$                  1,475,374.00$                                  1,396,196.20$                                 95% 270,875.42$                                2017 Sabal McCree 1,864,794.00$                          ‐$                              1,864,794.00$                                  1,723,961.11$                                 92% 220,386.29$                                2017 Saturn Welsh 3,904,253.00$                          17,468.70$                  3,921,721.70$                                  3,893,317.92$                                 99% 937,955.00$                                2017 Sherwood Ruby Builders 619,300.73$                             (59,720.31)$                 559,580.42$                                     556,337.05$                                    99% 49,004.57$                                  2017 Southwest Heard 3,812,898.48$                          ‐$                              3,812,898.48$                                  3,762,789.14$                                 99% 1,142,437.64$                            2017 Stone Wharton Smith 5,219,337.00$                          536,905.02$                5,756,242.02$                                  5,216,973.13$                                 91% 976,143.94$                                2017 Turner Heard 1,262,744.77$                          ‐$                              1,262,744.77$                                  1,140,143.54$                                 90% 118,322.00$                                2017 West Melbourne Canaveral Construction 1,108,212.00$                          ‐$                              1,108,212.00$                                  1,002,923.58$                                 90% 73,034.00$                                  2017 Westside Doug Wilson 1,404,715.69$                          (20,547.69)$                 1,384,168.00$                                  1,380,450.81$                                 100% 268,268.70$                                2018 Cocoa Wharton Smith 3,242,000.00$                          3,242,000.00$                                  1,812,472.10$                                 56% 441,114.00$                                2018 Coquina Heard 2,408,148.63$                          43,254.60$                  2,451,403.23$                                  2,146,542.36$                                 88% 387,090.00$                                2018 Creel Wharton Smith 1,428,000.00$                          1,428,000.00$                                  711,687.26$                                    50% 82,447.16$                                  2018 Croton Wharton Smith 1,377,000.00$                          45,063.00$                  1,422,063.00$                                  1,175,153.53$                                 83% 234,787.36$                                2018 Mila Canaveral Construction 1,534,206.00$                          1,534,206.00$                                  1,235,456.10$                                 81% 286,457.96$                                2018 Rockledge Wharton Smith 2,769,000.00$                          2,769,000.00$                                  1,514,980.54$                                 55% 301,000.00$                                2018 South Lake Heard 1,953,443.45$                          455,525.75$                2,408,969.20$                                  2,351,465.41$                                 98% 51,795.10$                                  2018 West Shore Canaveral Construction 1,999,629.00$                          1,999,629.00$                                  70,758.71$                                      4% 497,805.70$                                2018 Williams Canaveral Construction 1,413,152.00$                          1,413,152.00$                                  1,242,967.00$                                 88% 260,257.04$                                

APPENDIX X

Facilities/Security Temporary Transfer

Facilities/Security Temporary Transfer

Transaction Date Facilities to Security Security to Facilities Net Due to Facilities

06/26/2017 1,963,857.84$                  1,963,857.84$                     09/06/2017 3,245,648.50$                  5,209,506.34$                     

6/30/2017 (June receipt) 94,266.40$                              5,115,239.94$                     6/30/2017 (July receipt) 93,992.57$                              5,021,247.37$                     9/6/2017 (August receipt) 93,930.01$                              4,927,317.36$                     

9/6/2017 (August receipt) ‐ quarterly 38,992.99$                              4,888,324.37$                     9/28/2017 (September receipt) 91,114.62$                              4,797,209.75$                     

10/30/2017 (October receipt ‐ partial) 468,505.45$                     86,921.78$                              5,178,793.42$                     11/13/2017 (November receipt) quarterly 37,635.57$                              5,141,157.85$                     

11/13/2017 (November receipt)   83,912.53$                              5,057,245.32$                     11/13/2017 accounting adjustment for South Lake (88,797.43)$                      4,968,447.89$                     12/6/2017 accounting adjustment for South Lake (454.38)$                            4,967,993.51$                     1/31/2018 accounting adjustment for South Lake (955.91)$                            4,967,037.60$                     

12/31/2017 (December receipt) 93,857.10$                              4,873,180.50$                     1/31/2018 (January receipt) 97,398.30$                              4,775,782.20$                     

2/19/2018 (Februrary receipt) ‐ quarterly 40,960.80$                              4,734,821.40$                     3/1/2018 (February receipt) 110,665.81$                            4,624,155.59$                     3/28/2018 (March receipt) 95,437.36$                              4,528,718.23$                     4/30/2018 (April receipt) 96,817.38$                              4,431,900.85$                     

05/11/2018 (May receipt) ‐ quarterly 44,175.05$                              4,387,725.80$                     5/31/2018 (May receipt) 109,617.03$                            4,278,108.77$                     

Additional transfer approved June 12, 2018 554,556.00$                     4,832,664.77$                     6/30/2018 (June receipt) 99,344.79$                              4,733,319.98$                     6/30/2018 (July receipt) 94,864.39$                              4,638,455.59$                     

8/28/2018 (August receipt) ‐ quarterly 42,394.61$                              4,596,060.98$                     8/28/2018 (August receipt)   102,145.31$                            4,493,915.67$                     

9/27/2018 (September receipt)  97,862.72$                              4,396,052.95$                     

Total 6,142,360.07$                  1,746,307.12$                         4,396,052.95$                     

Updated 10/07/2018

APPENDIX XI

Replace at Failure List

REPLACE AT FAILURE PROJECTSUpdated 10/12/2018

520 Compound 9343Replace failed Bard 4‐Ton wall hung AC unit in Portable N910

$2,610.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/15/2015 5 Yes Yes NA

Apollo ES 0061Additional 1,600 LF of 6' high aluminized chain link fence

$29,855.00 6001Pedestrian Access and Safety (Fencing)

04/17/2017 2 NoUnder Funded

NA

Atlantis ES 0201 ET Project Support (HVAC, Electric, Fire Alarm) $322,088.405103 ‐ 5413 ‐ 

5414

Fire Alarm System Renewal ‐ Electrical Distribution System ‐ Electrical Components

06/20/2016 4 Yes Yes NA

Atlantis ES 0201 Structured Cabling (Contingency Supplemental Funding) $273,765.36 6501 Technology Building Cabling 06/16/2016 2 NoUnder  Funded

NA

Atlantis ES 0201 Replace failed chiller $49,804.00 5204 Central Mechanical Plant Renewal Summer 2015 4 Yes No NA

Bayside HS 2211 Replace  failed chillers (Design) $44,734.00 5200/5413Mechanical Systems/Electrical Distribution System

01/28/2016 6 Yes No NA

Bayside HS 2211 Building envelope (Design) $83,862.00 5300 Building Envelope Systems 04/14/2017 6 Yes No NABayside HS 2211 Building envelope ‐ lintel repair (Precon) $4,979.72 5300 Building Envelope Systems 6/15/1017 6 Yes No NA

Bayside HS 2211 Science Room fume hoods (Design) $3,800.00 5216Air Supply & Exhaust System Renewal

06/09/2017 6 Yes No NA

Bayside HS 2211 Add mini‐split system to Computer Lab 690 (Design) $1,900.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/06/2017 6 Yes Yes NA

Clearlake Ed. Ctr. 1031 Replace two 20‐Ton Trane units and AHU coils $44,920.00 5414Air Conditioning & Air Distribution Equipment Renewal

07/21/2015 4 Yes Yes NA

Cocoa Beach Jr./Sr HS 5011 Replace mini split in computer lab $20,172.00 5206Air Conditioning & Air Distribution Equipment Renewal

03/09/2018 5 Yes Yes NA

Cocoa HS 1121Labor to install previously purchased 4 Ton Bard Unit Portable T‐347

$1,675.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/14/2015 3 Yes Yes Yes

Columbia ES 2131Install two water source heat pumps in Building 1, Room 106 and Building 5, Room 505

$33,580.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/11/2017 5 Yes No NA

Columbia ES 2131 Replace kitchen hood exhaust fans (Design) $3,800.00 5216Air Supply & Exhaust System Renewal

03/21/2017 5 Yes Yes NA

Columbia ES 2131 Replace kitchen hood exhaust fans (Construction) $48,123.00 5216Air Supply & Exhaust System Renewal

06/07/2017 5 Yes No NA

Columbia ES 2131 Computer equipment $121,000.00 6502 Technology Equipment Renewal 06/21/2017 5 Yes No NA

Coquina ES 0091Remove and replace 10‐Ton package  unit for the Kitchen (Equipment)

$14,231.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/15/2015 3 Yes Yes NA

Coquina ES 0091Remove and replace 10‐Ton package  unit for the Kitchen (Design)

$2,975.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/27/2015 3 Yes Yes NA

Coquina ES 0091 Replace Trane condensing unit for Cafeteria $35,494.00 5204 Central Mechanical Plant Renewal 08/04/2016 3 Yes No NA

Coquina ES 0091 Replace air handling units in Media Center (Design) $1,870.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/07/2016 3 Yes No NA

Coquina ES 0091Replace air handling units in Media Center (Construction)

$30,011.82 5206Air Conditioning & Air Distribution Equipment Renewal

11/21/2017 3 Yes No NA

Creel ES 6141 Replace failed exhaust fans $15,407.00 5216Air Supply & Exhaust System Renewal 

03/31/2016 3 Yes No NA

Creel ES 6141 Replace Cooling Towers (Design) $12,820.00 5204 Central Mechanical Plant Renewal 12/02/2015 3 Yes Yes NA

Creel ES 6141 Replace Cooling Towers (Construction) $107,690.00 5204 Central Mechanical Plant Renewal 03/14/2016 3 Yes Yes NA

DeLaura MS 6012 Replace Kitchen failed  exhaust fans TBD 5216Air Supply & Exhaust System Renewal

TBD 1 No Yes NA

PORTABLE 

CLASSROOM

INCL in 

ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP / 

CATEGORYAMOUNTDESCRIPTIONFAC. #

1 of 7

REPLACE AT FAILURE PROJECTSUpdated 10/12/2018

PORTABLE 

CLASSROOM

INCL in 

ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP / 

CATEGORYAMOUNTDESCRIPTIONFAC. #

Discovery ES 2151 Labor to replace eight Bard units in Building 10 $105,910.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/27/2015 1 No Yes NA

Discovery ES 2151 Purchase eight Bard units for Building 10 (ODP) $69,614.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/02/2015 1 No Yes NA

Eau Gallie HS 3011 Replace chiller in Auditorium (Design) $13,970.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/01/2015 4 Yes No NA

Eau Gallie HS 3011 Replace chiller in Auditorium (Equipment) $171,000.00 5204 Central Mechanical Plant Renewal 01/25/2016 4 Yes No NA

Eau Gallie HS 3011 Replace chiller in Auditorium (BAS) $29,851.62 5205Cooling & Heating Control System Renewal

01/26/2016 4 Yes Yes NA

Eau Gallie HS 3011 Install sewer lift station $127,006.00 5517 Site Utility Systems 02/10/2016 4 Yes Yes NA

Edgewood Jr./Sr. HS 4021 Replace one 12.5 ton and one 10 ton unit in Building 1 $43,000.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/07/2016 5 Yes No NA

Endeavour ES 1051 Replace existing chiller plant (Preconstruction CM ) $2,746.00 5204 Central Mechanical Plant Renewal 12/17/2015 4 Yes Yes NA

Endeavour ES 1051 Replace existing chiller plant (MEP Design) $51,900.00 5204 Central Mechanical Plant Renewal 12/16/2015 4 Yes Yes NA

Endeavour ES 1051 Replace failed chiller plant and related HVAC items $650,656.00 5204 Central Mechanical Plant Renewal 04/14/2016 4 Yes Yes NA

Endeavour ES 1051 Additional engineering services for HVAC upgrades $6,960.00 5200 Mechanical Systems 01/26/2016 4 No No NA

ESF 9860 Replace 61 windows $142,943.65 5300 Building Envelope Systems 01/19/2016 6 Yes Yes NAESF 9860 Replace gutters & downspouts $209,312.00 5307 Roofing System Renewal 05/04/2015 6 Yes Yes NAESF 9860 Window replacement $135,282.00 5300 Building Envelope Systems 04/17/2018 6 Yes No NA

Fairglen ES 1091 Replace 14 AHUs $261,719.00 5206Air Conditioning & Air Distribution Equipment Renewal

12/13/2016 3 No No NA

Freedom 7 ES 5021Kitchen/Cafeteria/Administration Office/Media Center AC Modifications (Design)

$17,420.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/01/2015 5 YesUnder  Funded

NA

Freedom 7 ES 5021Kitchen/Cafeteria/Administration Office/Media Center AC Modifications (Construction)

$203,716.00 + Admin

5206Air Conditioning & Air Distribution Equipment Renewal

Pending 5 YesUnder  Funded

NA

Gemini ES 6101 Reverse doors for security $1,509.68 6000 District School Security 03/20/2016 4 Yes Yes NA

Gemini ES 6101Replace failed Trane DX split system feeding the kitchen with new Carrier chilled water air handling unit

$51,800.00 5206Air Conditioning & Air Distribution Equipment Renewal

12/15/2016 4 Yes Yes NA

Golfview ES 1071 Replace failed chiller $91,702.37 5206Air Conditioning & Air Distribution Equipment Renewal

06/03/2016 3 Yes No NA

Harbor City ES 3061 Replace failed exhaust fans (4) $831.00 5216Air Supply & Exhaust System Renewal

07/29/2015 4 Yes Yes NA

Harbor City ES 3061Replace failed Portable T‐119 R‐22 3.5‐Ton Bard wall hung air conditioning unit

$2,964.00 5206 Air Conditioning & Air Distribution Equipment Renewal

07/30/2015 4 Yes Yes Yes

Harbor City ES 3061Labor to replace failed Portable T‐119 R‐22 3.5‐Ton Bard wall hung air conditioning unit

$2,125.00 5206 Air Conditioning & Air Distribution Equipment Renewal

08/06/2015 4 Yes Yes Yes

Harbor City ES 3061Remove existing split system for kitchen and replace with new like unit supplied by SBBC

$8,800.00 5206 Air Conditioning & Air Distribution Equipment Renewal

08/02/2016 4 Yes Yes NA

2 of 7

REPLACE AT FAILURE PROJECTSUpdated 10/12/2018

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ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP / 

CATEGORYAMOUNTDESCRIPTIONFAC. #

Harbor City ES 3061 Replace failed 10‐ton AC and condenser units $4,704.00 5206 Air Conditioning & Air Distribution Equipment Renewal

06/23/2016 4 Yes Yes NA

Harbor City ES 3061 Replace air handling unit in the Media Center (Design) $2,900.00 5206 Air Conditioning & Air Distribution Equipment Renewal

11/13/2017 4 Yes Yes NA

Holland ES 6013 Replace failed exhaust fan $479.60 5116Air Supply & Exhaust System Renewal

07/29/2015 4 Yes Yes NA

Hoover MS 6082 Replace failed exhaust fans (2) $678.00 5216Air Supply & Exhaust System Renewal

07/29/2015 2 No Yes NA

Hoover MS 6082 Replace failed exhaust fans (2) $338.00 5216Air Supply & Exhaust System Renewal

07/29/2015 2 No Yes NA

Indialantic ES 6081 Replace failed Bard Q‐Tec Model QH602‐COZ $9,663.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/31/2015 4 Yes Yes NA

Indialantic ES 6081 Labor to replace failed Bard Q‐Tec Model QH602‐COZ $5,845.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/12/2015 4 Yes Yes NA

Indialantic ES 6081Replace failing air handling unit serving Building 10, Room 56 (Material Only)

$8,847.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/12/2018 4 Yes Yes NA

Indialantic ES 6081Replace failing air handling unit serving Building 10, Room 56 (Labor Only)

$2,800.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/27/2018 4 Yes Yes NA

Jefferson MS 4111 Replace failed cooling tower $183,597.00 5204 Central Mechanical Plant Renewal Summer 2015 1 No Yes NA

Johnson MS 3031 Replace outside air unit ‐ Building 9 $102,679.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/09/2016 4 Yes Yes NA

Johnson MS 3031 Replace failed air handling unit in ET Server Room $4,512.50 5206Air Conditioning & Air Distribution Equipment Renewal

10/06/2017 4 Yes Yes NA

Johnson MS 3031 Replace Kitchen air conditioning unit TBD 5206Air Conditioning & Air Distribution Equipment Renewal

04/18/2018 4 Yes No NA

Kennedy MS 1101 Replace failed Building Automation System $255,158.00 5205 Building Automation System 11/22/2016 3 No No NA

Lewis Carroll ES 4121Replace failing chiller & central mechanical plant components

$79,414.00 5204 Central Mechanical Plant Renewal 12/16/2015 3 Yes Yes NA

Lewis Carroll ES 4121 HVAC Modifications (Surtax & Capital) $1,159,446.00 5204 Central Mechanical Plant Renewal 03/15/2016 3 Yes Yes NA

Lockmar ES 2111 Replace failed air handling units (Design) $4,180.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/28/2016 4 Yes Yes NA

Lockmar ES 2111 Replace failed air handling units (Construction) $139,224.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/23/2017 4 Yes Yes NA

Lockmar ES 2111 Ductwork redesign for bathroom in Building 2 (Design) $2,500.00 5206Air Conditioning & Air Distribution Equipment Renewal

04/13/2017 4 Yes Yes NA

Lockmar ES 2111Ductwork redesign for bathroom in Building 2 (Construction)

$30,839.80 5206Air Conditioning & Air Distribution Equipment Renewal

11/21/2017 4 Yes Yes NA

Lockmar ES 2111 Replace Building 2 restroom air handling unit $2,500.00 5206Air Conditioning & Air Distribution Equipment Renewal

04/13/2017 4 Yes Yes NA

3 of 7

REPLACE AT FAILURE PROJECTSUpdated 10/12/2018

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ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP / 

CATEGORYAMOUNTDESCRIPTIONFAC. #

Lockmar ES 2111 Replace failed air handling unit in cafeteria (Design) $4,180.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/07/2016 4 Yes Yes NA

Lockmar ES 2111Replace failed air handling unit in cafeteria (Construction)

$156,764.00 5206Air Conditioning & Air Distribution Equipment Renewal

01/24/2017 4 Yes Yes NA

Lockmar ES 2111 Replace failed AC unit serving the Dining Room (Design) $4,120.00 5206Air Conditioning & Air Distribution Equipment Renewal

09/28/2017 4 Yes Yes NA

Lockmar ES 2111Replace failed AC unit serving the Dining Room (Construction)

$80,519.00 5206Air Conditioning & Air Distribution Equipment Renewal

11/21/2017 4 Yes Yes NA

Longleaf ES 3131 Replace failed fire alarm (Design) $4,946.85 5103 Fire Alarm System Renewal 01/19/2016 5 Yes No NALongleaf ES 3131 Replace failed fire alarm (Construction) $222,721.91 5103 Fire Alarm System Renewal 08/14/2016 5 Yes No NA

Longleaf ES 3131 Structured cabling $139,729.73 6501 Structured Cabling 04/14/2017 5 YesUnder Funded

NA

McAuliffe ES 2161 Replace 3 failed water source heat pump AC units $6,672.30 5206Air Conditioning & Air Distribution Equipment Renewal

08/31/2015 5 Yes Yes NA

McAuliffe ES 2161Replace 2 water source heat pump AC units in Bld. 4, Room 406 above serving line

$40,100.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/12/2016 5 Yes Yes NA

McAuliffe ES 2161 Replace kitchen hood exhaust fans (Design) $3,200.00 5216Air Supply & Exhaust System Renewal

03/21/2017 5 Yes Yes NA

McAuliffe ES 2161 Replace kitchen hood exhaust fans (Construction) $48,123.00 5216Air Supply & Exhaust System Renewal

06/07/2017 5 Yes Yes NA

McAuliffe ES 2161 Replace Media Center air handling unit (Design) $2,800.00 5206Air Conditioning & Air Distribution Equipment Renewal

06/09/2017 5 Yes Yes NA

McAuliffe ES 2161Replace Media Center and Art Room air handling units (Construction)

$56,500.00 5206Air Conditioning & Air Distribution Equipment Renewal

11/21/2017 5 Yes Yes NA

McAuliffe ES 2161 Replace Art Room air handling unit (Design) $2,600.00 5206Air Conditioning & Air Distribution Equipment Renewal

06/09/2017 5 Yes Yes NA

McNair Magnet MS 1081 Replace metal duct in Gymnasium with Duct Sox $34,705.00 5206Air Conditioning & Air Distribution Equipment Renewal

11/21/2016 5 Yes No NA

Meadowlane Primary 2041 Provide electric to support ET $11,816.00 5413 Electrical Distribution System 02/09/2016 5 Yes Yes NA

Meadowlane Primary 2041 Replace fan coil unit $28,216.85 5206Air Conditioning & Air Distribution Equipment Renewal

04/14/2017 5 Yes Yes NA

Meadowlane Primary 2041 Replace kitchen exhaust hood TBD 5216Air Supply & Exhaust System Renewal

04/18/2018 5 Yes No NA

Melbourne HS 2011Replace three R‐22 split system AC units in the Auditorium

$66,725.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/14/2015 1 No Yes NA

Melbourne HS 2011 Fencing (estimated) $25,000.00 6001Pedestrian Access and Safety (Fencing)

04/14/2017 1 NoUnder Funded

NA

Merritt Island HS 4011 Replace chiller in Auditorium (Design) $13,970.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/01/2015 5 Yes No NA

Merritt Island HS 4011 Replace chiller in Auditorium (Equipment) $171,000.00 5204 Central Mechanical Plant Renewal 01/25/2016 5 Yes No NA

Merritt Island HS 4011 Replace chiller in Auditorium (BAS) $29,851.62 5205Cooling & Heating Control System Renewal

01/26/2016 5 Yes Yes NA

4 of 7

REPLACE AT FAILURE PROJECTSUpdated 10/12/2018

PORTABLE 

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INCL in 

ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP / 

CATEGORYAMOUNTDESCRIPTIONFAC. #

Mims ES 0101 Replace air handling unit in Building 2 (Design) $3,040.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/03/2017 4 Yes Yes NA

Mims ES 0101 Install Carrier ductless split system for kitchen $28,090.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/11/2017 4 Yes Yes NA

Palm Bay HS 2021 Replace AC system in Weight Room/Law Academy $235,093.61 5206Air Conditioning & Air Distribution Equipment Renewal

06/14/2016 5 Yes No NA

Pinewood ES 181  Electrical system code deficiency $202,669.00 5101 Code Deficiency 02/14/2017 2 No No N/APinewood ES 0181 Replace wastewater treatment plant (Design) $10,000.00 5517 Site Utility Systems 02/09/2016 2 No No NA

Plant Op & Maint 9562 Parking lot paving TBD 5101 Safety & Building Code Deficiencies 04/18/2018 6 Yes Yes NA

Port Malabar ES 2016 Replacement of air handling unit in Building 2 (Design) $3,040.00 5206Air Conditioning & Air Distribution Equipment Renewal

01/31/2017 4 Yes Yes NA

Port Malabar ES 2016 AC to Dry Storage and IT Rooms (Design) $1,900.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/06/2017 4 Yes Yes NA

Port Malabar ES 2016 AC to Dry Storage and IT Rooms (Construction) $45,637.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/20/2017 4 Yes Yes NA

Port Malabar ES 2016Replacement of four air handling units in Building 5 (Design)

$3,940.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/11/2017 4 Yes Yes NA

Port Malabar ES 2016Replacement of 3 DX air handling units in Building 3 (Design)

$8,775.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/11/2017 4 Yes Yes NA

Port Malabar ES 2016Replacement of air handling unit in Building 2 (Equipment & Installation)

$91,375.00 5206Air Conditioning & Air Distribution Equipment Renewal

04/14/2017 4 Yes Yes NA

Port Malabar ES 2016Replace failed air handling unit serving the Administration Area (Design)

$4,120.00 5206Air Conditioning & Air Distribution Equipment Renewal

02/15/2018 4 Yes Yes NA

Rockledge HS 1011 Replace failed exhaust fans $28,697.00 5216Air Supply & Exhaust System Renewal

03/31/2016 3 Yes No NA

Roy Allen ES 3101Replace failing chiller & central mechanical plant components

$50,700.00 5204 Central Mechanical Plant Renewal 12/16/2015 4 Yes Yes NA

Roy Allen ES 3101 HVAC modifications

$669,851.00 Surtax 

$300,086.00 Capital

5204 Central Mechanical Plant Renewal 04/12/2016 4 Yes Yes NA

Roy Allen ES 3101 Replace gas hot water heater $1,269.40 5211 Water Heating System Renewal 04/14/2017 4 Yes No NA

Sabal ES 3071Replace failed Portable N‐939 R‐22 Bard wall hung air conditioning unit ‐ 3 Tons

$1,880.58 5206Air Conditioning & Air Distribution Equipment Renewal

07/21/2015 2 No Yes Yes

Sabal ES 3071Labor to replace failed Portable N‐939 R‐22 Bard wall hung air condition unit ‐ 3 Tons

$2,125.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/06/2015 2 No Yes Yes

Sabal  ES 3071 Replace failed mini‐split unit $1,163.22 5206Air Conditioning & Air Distribution Equipment Renewal

07/29/2015 2 No Yes NA

Sabal ES 3071 Replace 1 failed Trane 10‐Ton AC unit $14,891.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/21/2015 2 No Yes NA

5 of 7

REPLACE AT FAILURE PROJECTSUpdated 10/12/2018

PORTABLE 

CLASSROOM

INCL in 

ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP / 

CATEGORYAMOUNTDESCRIPTIONFAC. #

Satellite HS 6011 Replace failed mini‐split unit $1,163.22 5206Air Conditioning & Air Distribution Equipment Renewal

07/29/2015 5 Yes Yes NA

Satellite HS 6011 Replace condenser and air handler Wrestling Room $1,785.45 5206Air Conditioning & Air Distribution Equipment Renewal

08/14/2015 5 Yes Yes NA

Satellite HS 6011 Replace 10 failed exhaust fans on Bld. 8‐Science Wing $33,735.00 5216Air Supply & Exhaust System Renewal

10/12/2016 5 Yes No NA

Satellite HS 6011 Replace kitchen hood exhaust fans (Design) $3,000.00 5216Air Supply & Exhaust System Renewal

03/21/2017 5 Yes Yes NA

Satellite HS 6011 Media Center ductwork TBD 5206Air Conditioning & Air Distribution Equipment Renewal

06/09/2017 5 Yes Yes NA

Sherwood ES 3041 Replace failed chiller $576,830.00 5204 Central Mechanical Plant Renewal Summer 2015 2 No Yes NA

Sherwood ES 3041 Public Access Control $16,918.54 6002 Public Access Control 04/14/2017 2 No Yes NA

South Lake ES 122 Additional electrical and plumbing renewal $455,525.75 5400 & 5210Electrical Systems & Building Water & Sanitary Piping

04/18/2018 4 Yes No NA

South Pine Grove 3081 Building Automation System TBD 5205Cooling & Heating Control System Renewal

04/18/2018 5 Yes Yes NA

Southwest MS 2122HVAC system renewal (Design Criteria Package Combined with Turner ES)

$51,800.00 5204 Central Mechanical Plant Renewal 4/2016 3 Yes Yes NA

Southwest MS 2122 Provide HVAC and electric to support ET $30,000.00 6503Classroom Technology Infrastructure (Electrical/HVAC and Data)

4/14/2017 3 YesUnder Funded

NA

Southwest MS 2122Facility Renewal project (advanced to coincide with Turner)

$3.4 million All All facility renewal Summer 2017 3 Yes No NA

Southwest MS 2122 Supplemental funding for HVAC $300,000.00 5205/5206 Controls, chilled water piping Summer 2017 3 YesUnder Funded

NA

Space Coast JS HS 0302Replace failed Bard wall hung 4‐Ton R22 air conditioning units (2) in Portables T214 & T219

$6,050.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/13/2015 5 Yes Yes Yes

Space Coast JS HS 0302Labor to replace failed Bard wall hung 4‐Ton R22 air conditioning units (2) in Portables T214 & T219

$2,390.00 5206Air Conditioning & Air Distribution Equipment Renewal

10/13/2015 5 Yes Yes Yes

Stone MS 2071Replace failed 4‐Ton R‐22 Bard wall hung air conditioning unit ‐ Building 4 ‐ Room 408

$4,804.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/10/2015 2 No Yes NA

Stone MS 2071 Replace failed mini‐split unit $1,163.22 5206Air Conditioning & Air Distribution Equipment Renewal

07/29/2015 2 No Yes NA

Stone MS 2071Replace 2 4‐ton wall‐mounted AC units in Classroom Nos. 407 & 502 (equipment only)

$7,600.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/05/2016 2 No Yes NA

Stone MS 2071 Repair sewer system (Design) $23,350.00 5517 Site Utility Systems 04/18/2018 2 No No NA

Surfside ES 6061 Add mini‐split system in Switch Room TBD 5206Air Conditioning & Air Distribution Equipment Renewal

10/11/2017 4 Yes Yes NA

Titusville HS 0011 Replace roofs on Buildings 12 & 19 (Design) $54,930.00 5307 Roofing System Renewal 12/14/2015 5 Yes Yes NATitusville HS 0011 Replace roof on Building 19 (Preconstruction) $4,220.00 5307 Roofing System Renewal 04/14/2017 5 Yes Yes NA

Titusville HS 0011 Replace roof on Building 19 (Surtax & Capital Funded) $841,710.00 5307 Roofing System Renewal 02/15/2018 5 Yes Yes NA

Tropical ES 4041 Replace failed split system unit in front office $7,675.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/24/2015 2 No Yes No

6 of 7

REPLACE AT FAILURE PROJECTSUpdated 10/12/2018

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ATTCH FOUT OF SEQ.YR SCHED.DATESCHOOL ATTACHMENT F DESCRIPTION

GROUP / 

CATEGORYAMOUNTDESCRIPTIONFAC. #

Turner ES 2121Replace failed PortableT‐354 R‐22 Bard wall hung 4‐Ton air conditioning unit

$3,000.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/29/2015 2 No Yes Yes

Turner ES 2121Labor to replace failed Portable T‐354 R‐22 Bard wall hung 4‐Ton air conditioning unit

$2,125.00 5206Air Conditioning & Air Distribution Equipment Renewal

08/06/2015 2 No Yes Yes

University Park ES 2051Replace failed Portable T‐352 R‐22 Bard wall hung 4‐Ton air conditioning unit

$3,000.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/29/2015 4 Yes Yes Yes

Various Schools VariousEquipment required to replace failed Bard units in portables at various school locations

$300,000.00 5206Air Conditioning & Air Distribution Equipment Renewal

11/17/2015 NA NA No Yes

Various Schools VariousEquipment required to replace failed Bard units in portables at various school locations

$150,000.00 5206Air Conditioning & Air Distribution Equipment Renewal

04/18/2017 NA NA No Yes

West Melbourne ES 2042 Lobby renovation $21,087.00 6002 Public Access Control 04/14/2017 2 NoUnder Funded

NA

West Melbourne ES 2042 Provide HVAC and electric to support ET $49,923.00 6503Classroom Technology Infrastructure (Electrical/HVAC and Data)

04/14/2017 2 NoUnder  Funded

NA

West Shore JS HS 3141Replace failed 10 Ton DX air conditioning unit in Building 5

$45,000.00 5206Air Conditioning & Air Distribution Equipment Renewal

03/31/2016 5 Yes No NA

West Shore JS HS 3141 Replace 3 rooftop units on Building 1 $35,760.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/07/2016 5 Yes No NA

West Shore JS HS 3141 Replace 1 Package Unit in Kitchen area $19,681.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/07/2016 5 Yes No NA

West Shore JS HS 3141Replace condenser units and air handling unit coils serving Buildings 3 and 4 (Design)

$3,950.00 5206Air Conditioning & Air Distribution Equipment Renewal

04/14/2017 5 Yes No NA

West Shore JS HS 3141Replace condenser units and air handling unit coils serving Buildings 3 and 4 (Construction)

$102,739.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/27/2017 5 Yes No NA

West Shore JS HS 3141 Replace rooftop units serving the Media Center (Design) $4,950.00 5206Air Conditioning & Air Distribution Equipment Renewal

04/14/2017 5 Yes No NA

West Shore JS HS 3141Replace rooftop units serving the Media Center (Construction)

$115,425.00 5206Air Conditioning & Air Distribution Equipment Renewal

07/27/2017 5 Yes No NA

West Shore JS HS 3141Replace air handling unit in Gymnasium (Temporarily Repaired)

TBD 5206Air Conditioning & Air Distribution Equipment Renewal

10/11/2017 5 Yes No NA

Completed ProjectsNot Included in Attachment F

University Park ES 2051Labor to replace failed Portable T‐352 R‐22 Bard wall hung 4‐Ton air conditioning unit

$2,125.00 5206 Yes  YesAir Conditioning & Air Distribution Equipment Renewal

Yes408/06/2015

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