OCTOBER 2015

DECEMBER EOC

TRAINING

READ YOUR MANUALS!

This training does not replace your responsibility to read and follow all manuals.

Training for Test Administrators must be complete by December 4

CALENDAR OF EVENTSDate Test

December 7 English I

December 8 BiologyUS History

December 9 English II

December 10 Algebra I

December 11

Make UpsCheck In starting at 9:00 AM

All materials must be returned this day

Make-ups may be given after the primary test date throughout the window (including December 11)

WHO TAKES WHAT

STAAR A Students who cannot access STAAR with or

without accommodations

Students must be serviced through SPED or 504 with Dyslexia

ARDC or 504 Committee decision

STAARThe first consideration for ALL

students with or without Type 1 or Type 2

accommodations

WHO TAKES WHATSTAAR L

Available for ELL students who:•Are not most appropriately assessed with STAAR Spanish AND

•Have not attained Advanced High in TELPAS Reading (2-12) AND•Have been enrolled is US schools for 3 years or less

(5 years for asylee/refugee)•LPAC decision

•Not available for students whose parent denies program services•Available for math, science & social studies

TIME LIMIT POLICIES & PROCEDURES

Each student is allowed five hours to complete English I & II and four hours to complete Algebra I, Biology & US History

Time starts after the test administrator has read all of the directions and tells students: “…you may begin”

Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)

Students with Extended Time must start testing as soon as possible

Late students must test if there is enough time left in the school day

Breaks are allowed but the clock does not stop

Time stops only for:◦ Meals

◦ Emergencies◦ Consolidation◦ Nurse breaks

ALLOWABLE PROCEDURES & MATERIALS

The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of

these on a student answer document.

Signing or translating test administration directions Reading aloud or signing the writing prompt upon request

Minimize distractions Small group or individual administrations

Remind students to stay on task Scratch paper

Colored overlays Blank place markers

HighlightersPage 13 ManualPage O-12 DCCM

PRINCIPAL RESPONSIBILITIES

Oversee training and the implementation of test administration process as stated in the manual

Attend trainings and sign oath

Ensure security and confidentiality of the tests and materials

Approve test administrators, logistics and ensure that the testing environment meets the following:

◦ Testing rooms are quiet, well ventilated and comfortable. Students have enough room to work

◦ A “Testing- Do Not Disturb” is posted outside each room◦ Bulletin boards and instructional displays are covered or removed from any location

students may pass while testing◦ All desks used for testing are clear of books and other material not required for the test

• Monitors the test administrators

• Report any incident to the DTC

CTC RESPONSIBILITIES

You are the contact person for all test-related communications at your campus

•You are responsible for the planning, training and execution of testing •You are required to read and be familiar with all manuals•You are responsible for test security of materials•You must supervise and actively monitor testing•You must report testing irregularities and violations immediately to the DTC

•You are responsible for supervising the verification of precoded test materials by campus personnel

• You are responsible for the accounting of all test material and for the accurate completion of all answer documents

All of this is done with the approval of your principal

CTC RESPONSIBILITIES•Attend test coordinator trainings and train campus test administrators

•Receive, scan, manage and secure testing materials•Prepare answer documents for testing, this includes checking that the student’s data is current

•Coordinate all campus testing logistics•Establish and monitor testing procedures to ensure test security•Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents

•Prepare (scan) and return all testing materials to the testing office•Prepare statements for incidents if necessary

TEST ADMINISTRATOR RESPONSIBILITIES

•Read the Test Administrator Manual•Attend training conducted by your campus test coordinator •Receive secure testing materials from your campus test coordinator•Observe all rules regarding test security and confidential integrity of the state testing system

•Read “Guide to the Test Administration Directions” prior to administering any state assessment

•Administer the tests in strict compliance with the directions in the Test Administrator Manual

•Supervise and actively monitor students during testing•Do not provide any unauthorized assistance to students during testing

•Do not view the test, discuss the test, or score a student test either before, during, or after testing

•Complete answer documents in accordance with the manual•Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing

•Accurately and completely fill out all required documentation for testing

•Assist the CTC for on-line administrations as needed•Report testing irregularities and security violations immediately to the CTC

•Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation

TEST ADMINISTRATOR RESPONSIBILITIES

Breakfast in the Classroom

Only the teacher/adult in the classroom can complete the roster.

Only complete meals that are served will be marked off in Section #2.

BIC BEST PRACTICES

All unopened items should be returned to the cafeteria after the meal time is over.

All opened items should be placed in the trash bag that is provided with the meal.

The cafeteria manager is required to check each roster to verify how many meals were served, not served, and returned.

CLASS INFORMATION FILL IN YOUR NAME, ROOM # AND DATE

1. CLASS ENROLLMENT RECORD ACTUAL CLASS ENROLLMENT

MANAGER WILL FILL THIS OUT

Enter your class enrollment here

2. STRIKE OFF STUDENTS STRIKE OFF (/) A NUMBER EVERY TIME YOU ISSUE A COMPLETE MEAL TO A STUDENT

USE BLACK OR BLUE INK ONLY

19 STUDENTS SERVED COMPLETE MEALS

SECTIONS 3-6: ADDITIONAL INFORMATION

Section 3: Record the # of students served a complete meal.

Section 4: Record the # of adults who received a meal.

Section 5: Record the # of meals that were not served (refused or for student absence).

Section 6: Add lines 3, 4 and 5 together.

Please sign the roster when all information has been entered

LUNCH

Will lunch be served in the classroom or will students be escorted to the cafeteria?

Student should be kept together and closely monitored during lunch Students must not be allowed to discuss the test during

Test materials should be collected and kept secure

CAMPUS PROCEDURESInclude things such as:

Check Out/In Process Testing Rooms Cell Phone Policy Testing Environment (covering instructional material) Time limits Breakfast (Breakfast in the Classroom is mandatory) Lunch What students do after testing Who is monitoring hallways/restrooms Procedures for late students

READING DIRECTIONS Test Administrators MUST read the Guide to the Test Administration

Directions page 43

Test Administrators must read word for word all directions in bold following the word “SAY”

There will be a specific test administrator manual that includes a non-secure section and a secure section for STAAR A and STAAR L. Test administrators may not view the secure section until the day of

the test.

The non secure section will be available for training purposes

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

Reference the August 20, 2015 Letter to Districts ◦ December 2015 administration will be offered only on

paper ◦ No online assessments◦ No special request process for paper administrations

of online assessments

NOTE: ETS UPDATES COMING SOON!!!

◦ Students are required by Texas Education Code (TEC) §28.025(c) to meet all curriculum requirements and assessment graduation requirements in order to receive a Texas high school diploma. ◦ Graduation requirements for students receiving special

education services can be found in Texas Administrative Code (TAC) §89.1070(b).

◦ It is not necessary to revisit the assessment decision simply because STAAR A will be administered only on paper in December. If a student meets the STAAR A Eligibility Requirements, he or she may take STAAR A regardless of the mode of administration.

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

The secure STAAR A Paper Administration Guide provides specific instructions for how embedded accommodations are to be provided. ◦ Accommodations may include definitions, synonyms, graphics, rewording of

text, or indication by the test administrator of certain parts of the selection, test question, or reference materials.

◦ Supplemental materials, such as blank Punnett squares for biology and writing checklists for English I and English II, will be provided as separate handouts.

The test administrator may read aloud text as needed by the student. The student’s test booklet will indicate text that cannot be read aloud (“do not read” icon). Specific information about what can be read aloud is located in the STAAR A Paper Administration Guide.

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

Allowable test administrator-provided accommodation support is specifically described in the accommodation tables. These tables allow the test administrator to SAY something to the student, to Show the student a visual, or to Indicate to the student specific information in the student’s test booklet. ◦ SAY: This text must be communicated to the student exactly as written.

◦ Show: The “Accommodation” column in the accommodation table may instruct the test administrator to show the student an image (e.g., political cartoon, chart, photo) on a specific page in the guide.

◦ Indicate: In some instances, the test administrator will need to indicate to the student (e.g., point to the information, cover the information not indicated, place the student’s hand on the information, etc.) specific information in the student’s test booklet.

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

Test Question in Student Booklet

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

Accommodation Table in Paper Administration Guide

Blank, shaded rows in the STAAR A Paper Administration Guides indicate that there are no accommodations for this test question (therefore no dotted underlines in the student booklet).

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

Supporting Images inPaper Administration Guide

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

•Test administrators who have not administered a paper version of STAAR A, must be trained according to the STAAR A Paper Administration Guide.

•Because test administrators respond to student requests for reading text aloud and presenting additional accommodations, individual or small group administrations are necessary.

•Students taking a paper administration of STAAR A cannot be grouped with students taking other assessments.

•Students record their responses to test questions on the answer document.

DECEMBER 2015 STAAR A EOC

ADMINISTRATIONS

Students will record their responses on answer documents.◦ No online transcribe form◦ Honor statement included on answer document

Linguistic accommodations and other student information to be recorded along with other applicable accommodations on the answer document.

DECEMBER 2015 STAAR L EOC

ADMINISTRATIONS

Special December STAAR L Paper Administration Guides◦ Replacing what used to be the paper supplement and English

clarification guide (ECG)◦ Each STAAR L test will have its own paper administration guide that

includes◦ Non-secure section with general information for district and campus

coordinators, test administrator information and test directions, and instructions for off-limits word list

◦ Secure section with off-limits word list (OWL)

Non-secure section will be posted on STAAR L webpage ahead of time.

Complete paper administration guides will be shipped later this fall with testing materials.

DECEMBER 2015 STAAR L EOC

ADMINISTRATIONS

•Linguistic accommodations provided by test administrator

•In addition to receiving training on general test administration procedures and test security, test administrators need to be trained in testing procedures specific to STAAR L paper administrations.

•Test administrators who provide clarification of word meaning should be familiar with the subject matter assessed, linguistic needs of the students, and work routinely with the students in assisting with or delivering instruction.

•The updated 2015–2016 Training on Linguistic Accommodations for the STAAR Program PowerPoint will be located at http://tea.texas.gov/student.assessment/ell/staarl/

DECEMBER 2015 STAAR L EOC

ADMINISTRATIONS

ACCOMMODATIONS

Refer to the 2015 State Assessment Reference Guide for allowable accommodations and eligibility

ACCOMMODATIONS- ORAL ADMINISTRATION

TAs providing an oral administration require additional training

More information on page 114 STAAR EOC Manual

TA should receive a copy of the accommodation page found in the State

Assessment Reference Guide

Must date, initial and sign the bottom box of the oath prior to administration

FULL•all questions and answer choices •A student’s IEP/IAP may have assigned the option to “change” level of support during the test•Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth•Test administrator receives a test booklet with the same form number as the student (Form 1 or same form)

PART•Questions, answer choices, words or phrases•Students cannot change from “PART” to “ALL”•Test administrator reads over the student’s shoulder

Test administrators should NEVER

read the reading passages.

ACCOMMODATIONS- ORAL ADMINISTRATION

FULL and PART oral cannot be in the same testing room

ITEMS CONTAINING BOXED

INFORMATION

All parts of the

question and

answer choice may be

read aloud

ITEMS CONTAINING CONTENT SPECIFIC

TERMSRead aloud

words, numbers

or symbols in the

same way as a

student hears them in

class

ITEMS CONTAINING GRAPHICS IN ANSWER

CHOICES

All parts of the question and answer choice may

be read aloud without aiding

student in interpreting

the information

ITEMS CONTAINING GRAPHICS IN THE

QUESTION

Read aloud words, numbers

or symbols without aiding

student in interpreting the

information

DICTIONARIES Must be provided to students taking STAAR:

◦ English I & II (minimum 1:5 ratio)◦ Standard Dictionary◦ Dictionary/Thesaurus Combination◦ Bilingual or ESL Dictionary

(Not considered a linguistic accommodation when used in accordance with the Dictionary Policy)

◦ Sign Language Dictionary

CALCULATORS• Must be provided to students taking

STAAR, STAAR A, STAAR L :– Algebra I (1:1 ratio)– Biology (1:5 ratio)– Calculators must be cleared

to factory default settings

LINGUISTIC ACCOMMODATIONS

STAAR (English) STAAR L STAAR A

MathScience

Social Studies

• Bilingual Dictionary• Extra Time

• Bilingual Dictionary• Extra Time

• Bilingual Dictionary• Extra Time• Clarification of word

meaning in English

ReadingWriting

Reading:•Dictionaries of Various Types•Extra TimeWriting:•Clarification in English of word meaning in writing prompts

NA • Dictionaries of Various Types

• Extra Time• Clarification of word

meaning in English

English I & II

• Dictionaries of Various Types

• Extra Time• Clarification in English of

word meaning in short answer questions & writing prompts

NA • Extra Time• Clarification of word

meaning in English

•When providing linguistic accommodations to students, test administrators may not provide any direct or indirect assistance or reinforcement that aids a student in identifying a correct response to the test question

•Test administrators who provide clarification of word meaning should be familiar with subject matter being assessed, linguistic needs of students and work routinely with the students in assisting or delivering instruction

LINGUISTIC ACCOMMODATIONS

BASIC TRANSCRIPTION

If the student has the

accommodation, complete the

transcription and note on the top of

the answer document the

reason and name of the person that

transcribed

Transcribed by Cindy Blair due to IEP on 12/8/15

MARK ACCOMMODATIONS ON THE ANSWER DOCUMENT

• Accommodations are marked if they are assigned to the student, not if the student used them

• If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

ANSWER DOCUMENTS

English I & II answer documents will come with a precoded label

Place label here

Mark test type

ANSWER DOCUMENTS

Biology, Algebra I and US History

answer documents will

come precoded

Student information will

already be bubbled in

Mark the correct score

code

A- absent

O- other

S- score

Substitute assessment HSEP

(High School Equivalency

Program)

MARKING ANSWER

DOCUMENTSTest date must be filled in

December answer documents will have a bubble for test version.

ANSWER DOCUMENTS- HAND GRIDDING

When hand gridding answer documents, ensure that ALL information has

been filled in and ALL bubbles have

been marked

Local ID must be right justified. Add leading zeros.

All demographic information

bubbles must be filled in. Do not leave any blank.

Do not forget to write the district/campus

name

HOMEBOUND

• A homebound student needs to be tested on the day of the test (done by Homebound Services)

• If they start the test and then cannot complete, code as an “other” and complete the paper in your folder (contact DTC if an “O” code needs to be used)

• If they are too sick to test, code as an absent

PREPARING EOC MATERIALS FOR

RETURN

•Verify that no answer documents have inadvertently been left in test booklets

•Verify that all test booklets and answer documents are accounted for (including blank answer documents)

•All secure test booklets must be put in serial number order for return to the district

•Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document

•Make sure the correct score code is marked on each answer document and test booklet number has been indicated. Check that the test date has been entered

•Verify that student information, test taken information, and accommodations coding on answer documents is accurate

•Shred all scratch paper that has been written on

•Shred all supplemental aides that were written on

PREPARING EOC MATERIALS FOR

RETURN

RETURN AND CHECK IN

• Test booklets must be face up, in numerical order with the lowest number on top of the box – largest on the bottom

• Answer documents - in alphabetical order

Security Training ModulesWeb-based Texas Test Administrator

Online Training Moduleshttp://www.texasassessment.com/administrators/training/

All three modules must be completed by certified campus personnel involved in testing if they:

• are new to the district

• took an incident in the 2014-2015 school year

• have not completed the Modules in the last 3 years

The following govern test security

Texas Education Code (TEC) Chapter 39, Subchapter B

Texas Administrative Code (TAC) 19 Subchapter 101, Assessment Family Educational Rights and Privacy Act of 1974 (FERPA) Texas Penal Code 37.10 - Tampering

General Security Information

Penalties for Prohibited Conduct

Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term

Issuance of an inscribed or non-inscribed reprimand

Suspension of a Texas educator certificate for a set term

Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently

Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

Paraprofessionals Paraprofessionals must complete a district noncertified

personnel testing oath CANNOT be used as test administrators CANNOT relieve test administrators for breaks CAN be used to take students to lunch without being with a test administrator CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

Security Oaths

TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test

A person who has several roles during TELPAS testing must sign all oaths (Test Administrator, Rater, Verifier, etc)

Paper test requires that the test administrator has signed the bottom box of the oath prior to testing

Security and Confidentiality

Account for all secure materials before, during, and after each test administration (including Student Authorizations)

Protect the contents of all tests booklets and student answer documents

No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed

No collaboration allowed during online calibration sets

Testing IrregularitiesIncidents resulting in a deviation from documented testing procedures

are defined as testing irregularities

Procedural Examples Serious Examples

Improper accounting for secure materials Directly or indirectly assisting students with responses to test questions

Eligibility Error Tampering with student responses

Monitoring Error Viewing secure content

IEP Implementation Issue Discussing test content, student responses or student performance

Procedural Error Formally or informally scoring student tests

Duplicating or recording test content

Active Monitoring Monitoring during test administrations is the responsibility of the test

administrator, the campus test coordinator and administrators.

What is NOT active monitoring?Anything that takes the test administrator’s attention away from the students

during testing. Examples include:

Working on the computer or checking emailReading a book, magazine, or newspaperGrading papers or working on lesson plansLeaving the room without a trained substitute test

administrator in the roomLeaving students unattended during meals or breaks

• Emphasize importance of training and reading manuals

Account for all test materials

Ensure proper storage of materials

Verify accuracy of student information

Verify testing requirements for students receiving special education services

Reduce the risk of having an irregularity!

Before the test administration:

Ensure each student receives the correct assessment and testing material(s)

Emphasize and verify active monitoring

Ensure all testing personnel understand that they may NOT:

provide assistanceview the tests without authorizationdiscuss confidential student informationcheck for strategies

Reduce the risk of having an irregularity!

During test administration:

Reduce the risk of having an irregularity!

After test administration No unauthorized viewing (only TEA may permit) No scoring of student responses Shred Student Authorization forms (ASAP) No discussion of confidential student information No erasing stray marks or darkening response ovals No copying of students answer documents

Account for all test materials No opening answer documents to view

answers

Pitfalls to Avoid:

Assigning untrained staff to administer and/or monitor tests (must be certified personnel)

Failing to inventory testing materialsHaving insufficient test booklets and/or test

administrator manualsNot accounting for all test booklets and answer

documents each dayTeacher violates time limit

Testing beyond the normal school day

Pitfalls to Avoid:

Assigning a student the incorrect assessment or student authorization form

Failing to give appropriate accommodation(s) Improper (or nonexistent) monitoringLeaving secure materials unattended (to include

Student Authorizations and Writing Samples)Stopping an on-line session prior to removing

absent studentsFailure to report a testing irregularity

Reporting & Documentation

If you become aware of any irregularities, contact the CTC immediately with the who, when, where, what and why.

If the irregularity is deemed an incident the following documentation is required:

Incident report including a plan of action (local form) Signed statement(s) from individual(s) involved (typed, printed and

signed name and dated) Statements should not include names of student The local disciplinary referral form used to report

disciplinary actions taken against students for cheating, cell phone issues or disruptions

Oaths - Please sign your oaths

QUESTIONS - Contact the me if you have questions or concerns