On the occasion of 192nd Annual Convention of the Diocese of Maine October 21 & 22, 201 1 Grand Summit Hotel, Sunday River, Maine Our Help is in the Name of the Lord: M aker of Heaven and Earth M M Collect for the Church in a Changing World God of unchanging power and eternal light, loving God, who is Mother and Father of us all; Grant to your peo- ple in the Episcopal Diocese of Maine grace and courage to be a new church for a new day. Give us vision and wisdom to discern your will in a changing world and persistence to go out to our neighbors and live your Good News in new and creative ways. Help us to trust the companionship of your Spirit on this journey even as we experience confusion and difficulty. Lead us, we pray, to that future, still unseen by us, where you are already waiting for our arrival and where, with your Son and the Holy Spirit, you live and reign now and for ever. Amen
Transcript
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On the occasion of
192nd Annual Convention of the Diocese of MaineOctober 21 & 22, 2011
Grand Summit Hotel, Sunday River, Maine
Our Help is in the Name of the Lord:Maker of Heaven and EarthMaker of Heaven and EarthM
Collect for the Church in a Changing World
God of unchanging power and eternal light, loving God, who is Mother and Father of us all; Grant to your peo-ple in the Episcopal Diocese of Maine grace and courage to be a new church for a new day. Give us vision and wisdom to discern your will in a changing world and persistence to go out to our neighbors and live your Good News in new and creative ways. Help us to trust the companionship of your Spirit on this journey even as we experience confusion and difficulty. Lead us, we pray, to that future, still unseen by us, where you are already waiting for our arrival and where, with your Son and the Holy Spirit, you live and reign now and for ever. Amen
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Pre-Convention Hearing ScheduleDelegates, alternates, clergy and all those interested in diocesan life are encouraged to attend a pre-convention hearing in your area. Members of the Finance and Resolutions Committees will be on hand to answer questions about resolutions to be considered and the proposed 2012 budget. Those present will also elect area representatives to Diocesan Council.
Mondayday, October 3, October 3St. Dunstan’s, Ellsworth, 6:30 p.m. (Area 2 - Hancock, Washington)
Convention Meals Order Form..................................................................................... Back Page
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
My Brothers and Sisters in Christ,
Welcome to the 192nd Convention of the Episcopal Diocese of Maine. You should find in this booklet everything you need to prepare for our upcoming Convention.
We have much to accomplish, including consideration of 14 resolutions, seven of which are of-fered as ways of being a new church in a new day by the two Mission Study Groups. These groups
- whose members represent a wide range of congregations across the diocese - have spent the past 20 months working to transform what they have heard and discerned into recom-mendations that will empower and strengthen our communities of faith in the months and years to come.
For the second year we will consider an interim budget as we anticipate the recommendations from the Study Groups. Please consider attending your area’s pre-convention hearing in early October to learn and ask questions about all the issues under consideration. I urge you to bring this booklet with you to both the pre-convention hearing and to Sunday River.
This is the second year we will meet at Sunday River. I’m pleased and somewhat surprised to report that last year’s convention cost $5,000 less than in 2009. Those reduced costs have allowed us to continue to underwrite meal costs.
Our Western Maine congregations will offer hospitality and assistance in planning and leading worship during Convention. As you arrive, look for volunteers in red aprons to assist you in getting settled. One new development will be a festive proces-
sional of all congregations at the start of Convention on Friday: one lay person and one clergy person - bearing your congregation’s banner if possible.
As I’ve said in the past, our Convention marks the fullest expression of the Diocese of Maine, the Bishop, the clergy and people representing each congregation gathered for worship and fellowship to prayerfully determine the course of our life together as a people of God in this wonderful place. With that in mind, your Convention Planning Committee has proposed that our dinner together on Friday night be a traditional Thanksgiving dinner. What better way to mark our time together as a diocesan family than to share turkey and all the trimmings with gratitude, love and hope.
I can’t wait to see all of youthere.
Faithfully,
The Rt. Rev. Stephen T. LaneBishop of Maine
A Message from the Bishop
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
192nd Annual Convention Schedule
“Our Help is in the Name of the Lord: Maker of Heaven and Earth”Friday, October 21day, October 21 7:30 a.m. - 9:30 a.m. ................................................................................................Continental Breakfast 8 a.m. - 12:30 p.m. ..................................................................................................................Registration 9 a.m. - 9:45 a.m.................................................................................... Convention Committee Hearings - Committee on Resolutions - North/South Ballroom - Committee on Finance - Whittier - Committee on Canons - Simonds 10 a.m. - 12 noon .................................................................................... Optional Workshops/Activities (see descriptions and times page eight) 10:30 a.m.- 11: 45 a.m. .................................................Convention Eucharist Choir Rehearsal, Ballroom
11:45 a.m. -12:30 p.m. .......................Purchased Boxed Lunch available for pick up, Riley/Ketchum 12:30 p.m. ........................Convention Begins with Procession of Congregations and Prayers, Ballroom 12:45 p.m. – 4:15 p.m. ..................................................................................Business Session, Ballroom 4:15 p.m. - 4:30 p.m. ....................................................................................Evening Prayer and Blessing 5:00 p.m - 6:45 p.m....Social Gathering, South Ridge Base Lodge and (via the Chondola) North Peak Lodge 5 p.m - 7 p.m.. .........................................Pre-Purchased Thanksgiving Dinner, South Ridge Base Lodge 7:00 p.m. .................................................Open Mic and Music, Foggy Goggle, South Ridge Base Lodge 8:00 p.m. ............................................................................................Fireside Compline, Ballroom Lobby Saturday, October 2Saturday, October 22 7:00 a.m. ..................................................................................................................Continental Breakfast 8:00 a.m. - 12 noon ........................................................................................................Business Session 12 noon - 12:45 p.m. ......................................................................Pre-purchased Buffet or Boxed Lunch 12:45 p.m. - 2:30 p.m. ...................................................................................................Business Session 2:30 p.m. - 3 p.m. .....................................................................................................Convention Eucharist 3 p.m. ...................................................................................................................................Adjournment
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Here are the materials you will find helpful in preparation for the 192nd Annual Convention scheduled to begin at 12:30 p.m. on Friday, October 21, at the Grand Summit Hotel at Sunday River and adjourn when business is completed at 3 p.m. on Saturday, October 22. Any updated materials will be given to delegates at registration.
Seating - Table seating is reserved for delegates and clergy only and indicated by the green stripe on their nametag. Seating for alternates and visitors at tables with their delegation will be on an as-space-allows basis. Theater-style seating will be reserved for alternates and visitors in the rear of the ballroom.
Refreshments and Meals - Beginning at 7:30 a.m. on Friday morning, a complimentary continental breakfast will be offered. On Friday a boxed lunch of a sandwich, chips, fresh fruit, cookies and beverage is available for $10.00. Friday evening a Thanksgiving dinner - with vegetarian options - will be held at the nearby South Ridge Base Lodge for $20 per person. On Saturday at noon a Soup, Sandwich and Salad Buffet will be offered for $14 person person in the North/South Ballroom. A boxed lunch option for $10 per person will also be available. Complete menus and a form to pre-purchase meals are available beginning on page 51 of this booklet. The deadline to purchase meals by check is Friday, October 14, 2011 Pre-paid tickets will be available for pick-up in the ballroom lobby. A complimentary continental breakfast will be available at 7:00 a.m. on Saturday morning.
A word about the meal - Convention draws up to 400 people. With a group so large, it is difficult to accom-modate special needs. If you have special dietary requirements, please consider bringing your own food and snacks. Most rooms available at the Grand Summit Hotel are equipped with a refrigerator. A full listing of restaurants in the Bethel/Sunday River area may be found at www.bethelmaine.com. For those who prefer a more substantial breakfast, the cafe on the second floor of the Grand Summit Hotel will be open each morning.
Voting - All voting members of the Convention will receive a voting card. All “voice votes” and “show of hands” votes will be made by holding up a colored card that will be given to delegates when they register. Only whole cards will be counted. One ballot will be used for all elections to diocesan positions to expedite the election process.
Registration - Registration will be from 8:00 a.m. to 12:30 p.m. on Friday, October 21, at the Grand Summit Hotel. Lay delegate registration is alphabetical by your congregation’s town, and clergy registration is alphabet-ical by last name. Each name will be checked off a master list as each delegate is handed a voting card, bal-lot, and a worship booklet. Only delegates authorized to vote will be given voting cards and ballots. Pre-printed name tags will be available at a separate table. Registration will cease at 12:30 p.m. Any delegate who wishes to be seated for the 192nd Convention after that time must present him/herself to the “Late Registration” table in the ballroom lobby.
Convention Hearings - The Finance, Resolutions and Canons Committees will hold hearings at 9:00 a.m. on Friday, October 21. These hearings are open to any interested persons who may have questions or want clarification on the budget and resolutions. All delegates, alternates and other interested persons are strongly encouraged to attend.
Friday Optional Workshops and Activities - Please see page eight for a description of workshops and activi-ties that will be offered for those who wish to come early.
We’re doing a New Thing! Please bring your church banner to process at the start of Convention. One lay member and one clergy member are invited to process with their congregation’s banner. Please bring a stand to display the banner post-procession. Those who will represent their congregation in the processional are asked to look for signs in the ballroom lobby for lining-up instructions. (This is meant to be an informal proces-sional so please don’t vest, nor will the line be organized alphabetically by church or by height or birthday.)
IN CASE OF EMERGENCY - 207-824-3000IN CASE OF EMERGENCY - 207-824-3000IN CASE OF EMERGENCY
Everything a Delegate Needs to Know...
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Convention Committees of the 192nd Annual Convention
Committee on Dispatch of BusinessCommittee on Dispatch of Business Dr. Harold H. Brown, Chair (St. Patrick’s, Brewer) The Rev. Jessie Drysdale (Church of the Good Shepherd, Houlton) Mr. Edwin “Lee” Garrett, IV (St. Saviour’s, Bar Harbor)
Committee on Canons Mr. Joseph Delafield, Chair (St. Alban’s, Cape Elizabeth) The Rev. Michael Ambler (Grace Church, Bath) The Rev. Chuck Bradshaw (Church of Our Father, Hulls Cove) Mr. Gordon Gayer (St. Alban’s, Cape Elizabeth)
Committee on Finance Mr. Robert Taylor, Chair (St. Nicholas, Scarborough) Dr. Harold Brown (St. Patrick’s, Brewer) Mr. David Drysdale (Church of the Good Shepherd, Houlton) Mr. Larry Johnston (Church of Our Father, Hulls Cove) Mr. Doug Mayer, (St. Margaret’s, Belfast) The Rev. Nina Pooley (St. Bartholomew’s, Yarmouth) The Rev. Marguerite (Rita) Steadman (St. John’s, Bangor) Mr. John Watson (Cathedral of St. Luke, Portland)
Committee on Resolutions The Rev. John Rafter, Chair (St. Thomas’, Camden) The Rev. Judy Burleigh (Aroostook Episcoal Cluster) Ms Della Gleason (St. Patrick’s, Brewer) Ms. Margaret Reimer (St. Peter’s, Bridgton) Mr. Joseph Riddick (St. Mark’s, Augusta) Mr. George Robertson (St. Mary and St. Jude, Northeast Harbor) Mr. Elwood (Woody) Trask (St. Michael’s, Auburn)
Convention Planning CommitteeConvention Planning Committee The Rev. John Balicki, Chair (St. Alban’s, Cape Elizabeth) The Rev. Mary Bourque (St. Matthew’s, Hallowell) The Rev. Steven Crowson (Trinity, Lewiston) Mr. Jason Briggs (Trinity, Saco) Mr. Christopher Glass (St. Thomas’, Camden) The Rev. Jud Pealer (Good Shepherd, Rangeley) Mr. Doug Reighley (St. Bartholomew’s, Yarmouth) Mr. Mark Spahr (St. Patrick’s, Brewer) The Rev. Beau Wagner (St. Matthew’s, Lisbon Falls)
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Proposed Dispatch of Business ReportVoting for all offices is on a single ballot. Each delegate has been given six (6) ballots, A-F.
Additional nominations for any office may be made from the floor of this Convention with a two-thirds (2/3) vote of the Convention granting that right.
If Convention votes to accept additional nominations, when such nominations are made, there will be no nomi-nating speeches and no seconding speeches. However, the person making the nomination from the floor is permitted one (1) minute to state the qualifications of the person nominated.
Delegates may vote for the full number of people to be elected for any particular office or may vote for fewer than the number of people to be elected; however, if a delegate votes for more than the number to be elected, the entire ballot with respect to that office will be void, thrown out and not counted for any purpose.
Only correctly lettered ballots placed in the ballot box will be counted in determing the number of ballots cast.
On all elections, on the first two ballots for each office, a majority vote is necessary for election. On the third ballot, a plurality will suffice for election.
The names of nominees for various offices, where applicable, were selected at random by a computer and listed on the ballot in the order in which the names were selected by the computer. The names of persons nominated from the floor, if any, will be written in on the ballots.
Delegates desiring to speak shall stand and be recognized by the Chair before speaking. They will state their names and which congregation they represent.
All delegates are expected to be in attendance and to vote; no abstaining vote will be accepted.
In accordance with Canon 27, Section 1, resolutions amending any Canon will require a majority vote of each Order (clergy and lay).
No motion to cut off debate in a matter before Convention shall be in order until each side has been allowed a minimum of five (5) minutes for the presentation of its views.
No one shall speak more than once on a question until everyone desiring to speak has had a chance to speak. Speakers will limit speaking time to five (5) minutes.
No new resolutions shall be presented to this Convention unless by two-thirds (2/3) vote granting that right.
For the 2012 Diocesan Convention, the deadline for delegates’ names is May 1, 2012, the deadline for nomina-tions and resolutions is September 1, 2012.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Friday Morning OptionsFor those who plan to arrive Thursday evening or early on Friday morning, consider several activities and workshops to choose from.
9:00 a.m. – 9:45 a.m.Hearing with Convention Committees on Canons, Finance, and Resolutions Learn more about the issues that will be taken up on the floor of Convention. Room locations listed on page 4.
10:00 a.m. – 10:45 a.m.Palestine-Israel 101 Whittier Room with Members of the Episcopal Peace Fellowship - Maine Chapter This session will cover the history of Middle East relations and an overview of the current situation and what Christians can do to become peacemakers and ease the suffering of people caught in the conflict.
Mission Study Group White Papers and ResolutionsNorth/South Ballroom with the Rev. Patricia Robertson, Chair of the Mission Strategy Study Group, and the Rev. Tim Higgins, Chair of the Mission Priorities Study GroupLearn more about the Study Groups’ process, the development of the White Papers and the seven resolutions to come before Convention.
10:30 a.m. – 11:45 a.m.Convention Choir Rehearsal with Cathedral Musician Albert MeltonBallroom with Albert Melton, Cathedral MusicianGather with choristers from across the Diocese to sing together at the Convention Eucharist. If you are inter-ested in participating and would like to receive the anthem in advance, please send an email indicating your singing part (SATB) to Albert Melton at [email protected].
10:00 a.m. – 11:30 a.m.An Alternatives to Meetings: Walk in Silence to the Covered Bridgewith Doug Reighley and Christopher Glass, Convention Planning Committee (Meet in the Hotel Lobby)This guided two mile walk to the covered bridge along cross-country trails should take about 90 minutes. Those who wish to do a shorter portion of the hike (30 minutes) should meet Doug in the hotel lobby between 9:30 and 9:45 for directions to the 10:30 rendezvous point. Long pants and boots are recommended. A group to take the shorter hike will depart from the Hotel Lobby at 6:30 a.m. on Saturday morning.
11:00 a.m. – 11:45 a.m.Diocesan Stewardship InitiativeWhittier Room with Lisa Meeder Turnbull, diocesan stewardship consultantThis participant-directed workshop begins with a brief overview of the Diocesan Stewardship Initiative. The greater part of the time will then be devoted to discussion of stewardship challenges and sharing of resources and best practices brought forward by those in attendance. Particular attention will be given to emergent op-portunities for networking and continuing conversations beyond the workshop frame.
Telling Your Parish StorySimonds Room with Elizabeth Estey, diocesan archives consultantEvery congregation has a history and many stories to tell. This workshop will offer strategies, considerations and resources to help the people of your congregation paint a rich and full and accurate portrait of your church.
Mission Study Group White Papers and ResolutionsNorth/South Ballroom with the Rev. Patricia Robertson, Chair of the Mission Strategy Study Group, and the Rev. Tim Higgins, Chair of the Mission Priorities Study GroupLearn more about the Study Groups’ process, the development of the White Papers and the seven resolutions to come before Convention.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Nominations for the 192nd Annual Convention of the Diocese of Maine
Below is a list of diocesan positions open for nominations along with a brief description of each position. Following the description is a list of those currently holding the position. An asterisk (*) indicates the person is eligible for re-election. A plus sign (+) indicates the person is not eligible for re-election because of term limits. A minus sign (-) indicates the person is not eligible for re-election because of no longer being canonically resident OR a change in status (i.e. previously lay and now clergy).
SECRETARY OF THE DIOCESE
CANON 6, DIOCESE OF MAINE (Of the Secretary of the Diocese)
Section 1. Unless otherwise directed by the Convention, the Secretary shall give written notice of the time and place of the meeting of a Convention by mailing a copy of such notice to each Clerical Member of the Conven-tion and to the Clerk of every Parish or Mission in union with the Convention together with the certificates for Lay Delegates. The notice of any Special Convention shall specify the purpose thereof.
Section 2. It shall be the duty of the Secretary to mail a copy in blank form of the Parochial Report to every incumbent of a Parish or Mission, which shall be duly filled in and returned before the first day of the month specified. The Secretary shall, with whatever assistance the Secretary deems necessary, examine all Paro-chial Reports and return for correction those in which errors or omissions appear. He shall compile, file, and keep on record the statistics from the Parochial Reports for presentation to the Annual Convention following the year for which such reports were made. A complete tabulation of all Parochial Reports shall be printed in the Journal.
Section 3. It shall be the duty of the Secretary to prepare for presentation to each Diocesan Convention a report on the actions taken on each of the resolutions adopted by the previous Diocesan Convention.
Section 4. In case of the disability of the Secretary of the Diocese, the duties shall devolve upon one of the Assistant Secretaries, if there be such, in order of their appointment; if not, upon the Secretary of the Standing Committee.
NEED TO ELECT: One person for a one year term.
Responsibilities: The position of Secretary of the Diocese requires familiarity with the process of the Conven-tion. In addition to the canonical responsibilities, the Secretary oversees the registration of delegates to con-vention and monitors the balloting and election process during Convention. Significant support is provided by the diocesan staff to fulfill canonical requirements.
Time Commitment: 2 days per year
Expenses: Travel, room and meals at Diocesan Convention, reimbursed by diocese if requested.
Current Secretary*Mr. Alan Shaver
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
NOMINEE: Mr. Alan ShaverCONGREGATION: Grace Church, BathNOMINATED BY: Rector, Wardens and Vestry of Grace Church, BathBIOGRAPHY: Alan Shaver is currently Secretary of the Diocese and is interested in continuing to serve the Diocese in this ministry. Alan’s professional background is as an attorney (in both Maine and New York). He was Secretary of General Foods Corporation. He is a member of the Diocesan Mission Strategy Study Group, and has served as a member of the Diocesan Finance Committee, the Task Force on Assessment Review and the Clergy and Lay Compensation Committee. In 2012 he will serve as a Lay Deputy representing the Diocese of Maine at the 77th Gen-eral Convention of the Episcopal Church. He recently completed a term as Chair of the Portland Chapter of SCORE (Counselors to America’s small businesses), is a member of the Board of Directors and manages the investment fund for Harpswell Neck Fire & Rescue, Inc., and picks up food from Hannaford’s regularly for the Mid Coast Hunger Prevention Program. He has been a member of the vestries of sev-eral churches in which he has worshipped, and serves as a licensed lay reader and chalice bearer at Grace Church, Bath. With his spouse, the Rev. Ellen Shaver, he resides in Harpswell, Maine.
TREASURER OF THE DIOCESE
CANON 7, DIOCESE OF MAINE (Of the Treasurer of the Diocese)
Section 1. It shall be the duty of the Treasurer to receive and disburse all moneys collected under the authority of the Convention, unless the collections and disbursements shall be otherwise specifically ordered.The Treasurer shall render a report to the Annual Convention which shall contain a certificate that his accounts have been audited by Diocesan Auditors. The Treasurer shall render a report to the Annual Convention which shall contain a certificate that these accounts have been audited in accordance with Canon 18.1.5.
Section 2. The Treasurer may be removed from office by the Bishop, with the consent of the Standing Commit-tee, for any neglect, misconduct, or incapacity.
NEED TO ELECT: One person for a one year term.
Responsibilities: The position of Treasurer of the Diocese requires familiarity with accepted accounting pro-cedures and policies and with diocesan financial operations. The Treasurer oversees accounting procedures, cash flow, expenditures in line with current budget and anticipated income. The Treasurer provides guidance and support for the diocesan financial department.
Time Commitment: Approximately 8 days per year.
Expenses: Travel expenses reimbursed by diocese if requested.
Current Treasurer*Mr. Robert Taylor
A nomination received after the deadline will be submitted from the floor pending the approval of two-thirds of voting members of Convention.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
THE STANDING COMMITTEECANON 13, DIOCESE OF MAINE
(Of the Standing Committee)
Section 1. The Standing Committee shall at its first meeting choose a Chair and a Secretary, either Clerical or Lay. The Secretary shall record all proceedings in a book provided for the purpose, and this, with all papers relative to the business of the Diocese, shall be open to examination by the Bishop and by the Convention; and a report of the acts shall be made to the Annual Convention, except such acts as pertain to its function as a Council of Advice to the Bishop.
Section 2. A majority of the Committee shall constitute a quorum.
Section 3. The Standing Committee shall be a Council of Advice to the Bishop, and shall be summoned at any time that the Bishop may desire its advice.
Section 4. The Standing Committee shall be the Ecclesiastical Authority of the Diocese when a vacancy oc-curs in the Episcopate, except in cases otherwise provided for by the Canons of the General Convention or of the Diocese.
NEED TO ELECT: One clerical and one lay member for a three year term each.
Responsibilities: The Standing Committee serves as the Ecclesiastical Authority of the Diocese when a vacan-cy occurs in the Episcopate (except in cases otherwise provided for by the Canons of the General Convention or of the Diocese). Other responsibilities include serving as Council of Advice to the Bishop, consenting for election of bishops in ECUSA, reviewing and approving building plans and loans by congregations, as well as interviewing and recommending people in the ordination process.
Time Commitment: The Standing Committee meets monthly, usually in Portland. Special meetings may be called.
Expenses: Travel expenses reimbursed by diocese if requested.
Current Standing Committee +Ms Rita Redfield (2011) The Rev. Michael Ambler, Jr. (2012) The Rev. Alicia Kellogg (2013)
*The Rev. Daniel Riggall (2011)Mr. Edwin “Lee” Garrett IV (2012)Ms Elizabeth Parlett (2013)
CLERICAL NOMINEE CLERICAL NOMINEE
NOMINEE: The Very Rev. Benjamin ShambaughCONGREGATION: Cathedral Church of St. Luke, PortlandNOMINATED BY: Mr. Fred Fowler, Senior Warden of the Cathedral Church of St. LukeBIOGRAPHY: Ben has been Dean of our Cathedral for six years. Ben served as a clerical deputy at the last General Convention in 2009 and will serve as the Chair of the Deputation for the Diocese of Maine in 2012. For the last three years I have worked closely with Ben and experienced his outstanding and forward-thinking style leading the Cathedral of St. Luke. He consistently looks beyond the walls of St. Luke, applying a global view of the emerging church. Ben’s active involvement in social issues, leadership as the Chair of the diocesan Clergy and Lay Compensa-tion Committee, community involvement, instructional work at Bangor Seminary, and overall willingness to tackle difficult issues facing a changing church are exemplary. It is with pleasure that I recommend him for consideration as a member of the Stand-ing Committee.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
LAY NOMINEES
NOMINEE: Mr. Bruce DalbeckCONGREGATION: Trinity Church, PortlandNOMINATED BY: The Rev. Larry Weeks, Rector, and Peter Connolly, Senior Warden, Trinity Church, PortlandBIOGRAPHY: Bruce Dalbeck grew-up in Maine and is a cradle Episcopalian. He was a member of St. Alban’s in Cape Elizabeth during his childhood. Af-ter graduating from Colby College, Bruce moved to Massachusetts and then did his graduate work at Penn State, in policy analysis. After a brief stay in Pennsylvania, he moved back to Massachusetts and soon became a man-agement consultant with a mid-sized firm, CSC Index in Cambridge.
After realizing that all he really needed was to live close to an airport, he gladly moved back to Portland and has been a resident here since 2000. Bruce has been part of growing two boutique consulting firms specializing in strategy, operations, and finance. Following the lessons learned from his parents, Bruce has become involved with his local community, charities and non-profits; especially Trinity Church in Portland.
An active member of Trinity, he currently serves as junior warden and has been involved with the Church’s continuing efforts to craft its strategy and renewal. Bruce was also a member of the diocesan Mission Strategy Study Group and is proud to have lent a hand in the launch of the Greater Portland congregations omg4me advertising campaign which received a New Initiatives Fund grant from Dioc-esan Council in 2011.
Bruce graduated from EFM (Education for Ministry) last year, took a continuing-education class at Bangor Theological in Portland, and is currently an active volunteer with Beacon Hospice.
Bruce fully endorses the Bishop’s observation that we need to “be church in a new way” and sees these times as an opportunity to help revitalize our churches and communities. At the same time, we will need to listen to those who are uncomforted by the accelerating pace of change. Our rich heritage and wonderful traditions have witnessed change before, and we will continue to evolve and stay relevant to current and new parish-ioners. The work of the Diocese to support, guide, and be a catalyst to these changes is critical, and he wel-comes the opportunity to share his gifts and experience in this important work.
NOMINEE: Dr. Ralph DavisonCONGREGATION: St. George’s, York HarborNOMINATED BY: Dr. Nancy DavisonBIOGRAPHY: Ralph Davison is a current member of the Diocesan Coun-cil and has earlier served six years on the Standing Committee. He found service to the diocese to be among the most satisfying tasks of his life and hopes to continue now that there is more time available.
He has served at St. George’s, York Harbor, as a lay Eucharistic visitor, lay reader and lay preacher. He has been a vestry member, vestry clerk, and stewardship chairman. He has served on two discernment committees for St. George’s.
Dr. Davison recently retired after more than 30 years from his metallurgical consulting company, Technical Marketing Resources, Inc. He is an ex-pert on the metallurgy, selection, specification and application of stainless steels. He is a Fellow of the ASTM and served as the United States Repre-sentative on the ISO committee on stainless steel standards. Although he
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
now works only part-time in these technical areas, he considers the goals of safety and responsible steward-ship of our resources to be lifelong obligations. He is delighted with the fact that formal retirement now pro-vides now time to aid the church in working through this difficult period.
Dr. Davison spent nearly ten years with the Cable TV Regulatory Commission for York, Ogunquit, Wells, and North Berwick. He received an Outstanding Service Award from the Town of York for his role in the Tower Task Force. He is a Member of the Board of the Ogunquit Arts Collaborative.
DISCIPLINARY BOARD
CANON 27 DIOCESE OF MAINE (Of Misconduct by a Priest or Deacon)
PART A: Multi-Diocese Agreement. The Diocese may enter into an Agreement to develop and share re-sources necessary to implement Title IV of the Canons of the General Convention with one or more other dioceses as authorized by Canon IV.5.3(i) (an “Agreement”). An Agreement and any amendment to it must be signed by the Bishop and ratified by Convention before becoming effective. During the effectiveness of an Agreement, the provisions of Part B below shall apply except as modified by the by the following provisions of this Part A of this Canon.
The rest of Part A and Part B of Canon 27 may be found on the diocesan website at www.episcopalmaine.org/resources/canons__constitutions.html. The Agreement may be found on page 32 of the 2010 Convention Booklet at www.episcopalmaine.org/diocesan_life/diocesan_convention.html.
In the fall of 2010 the Annual Conventions of Dioceses of Maine, New Hampshire and Vermont each approved an agreement to form a joint Disciplinary Board of six priests or deacons and five lay people to address matters of clergy discipline. The Disciplinary Board is effective beginning July 1, 2011. Bishop Stephen Lane appointed the Diocese of Maine’s three members to serve from July 1, 2011 until Convention 2011.
NEED TO ELECT: One clerical member for a three (3) year term; One lay member for a two (2) year term; and One clerical member for a one (1) year term
• Responsibilities: In the event of a charge of clergy misconduct, members of Disciplinary Board must meet toreview the matter in accordance with the Multi-Diocese Agreement and the requirements of Canon 27. If the Disciplinary Board is called upon to consider a disciplinary matter, extended meetings are a possibility.
• Time Commitment: As needed until the matter is resolved.
• Expenses: Travel expenses reimbursed by the diocese if requested.
CLERICAL NOMINEE (THREE-YEAR TERM)
NOMINEE: The Rev. Martha Kirkpatrick CONGREGATION: St. Margaret’s, BelfastNOMINATED BY: Mr. Douglas MayerBIOGRAPHY: Martha became rector of St. Margaret’s in September 2009. She initiated a Saturday evening service in her first months, and this summer began a Wednesday morning mediation service. With her our church community has grown and increased its vitality. Prior to joining us in Belfast, Martha was the Assistant Rector at Grace Church in Bath and the Missioner for Environmen-tal Stewardship for our diocese. She has been active as a member of several boards and committees in the diocese. Martha’s first career was as a lawyer:
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Martha served as Commissioner in the Maine Department of Environmental Protection during the Angus King administration; prior to that she worked in the Environmental Protection Administration in Washington. She was ordained in 2007 upon completion of seminary.
LAY NOMINEE (TWO-YEAR TERM)
NOMINEE: Ms Cynthia WiddowsCONGREGATION: The Cathedral Church of St. Luke, PortlandNOMINATED BY: The Rev. Canon Samuel G. Henderson BIOGRAPHY: Cynthia brings extensive in-depth experience of the Church at the parish and diocesan levels, as well as knowledge of issues faced by clergy. She has served three 3-year terms as a member of the Ecclesiastical Trial Court. She has received the required training, and has been appointed by Bishop Lane to serve on the Disciplinary Board from its inception on July 1, 2011 until elections take place at Diocesan Conven-tion 2011.
A lifelong Episcopalian, Cynthia has been a member of the Cathedral Church of St. Luke in Portland since 1981 and has served as vestry mem-ber, junior and senior warden, member of search committees for assistant dean and cathedral musician, chair of various committees and choir mem-ber. She is currently a lector, lay Eucharistic visitor and member of the Healing Team. On the diocesan level, Cynthia has served as the Deploy-ment Officer of this diocese, consultant to a parish search committee and member of the Diocesan Task Force on Aids.
A graduate of the University of New Hampshire and the National Institute for Lay Training at The General Theo-logical Seminary, Cynthia has been a social worker at Maine Medical Center since 1986 and maintains her current status on a part-time, per diem basis. She is the mother of three adult children and resides in Portland with her husband, the Rev. John Widdows.
CLERICAL NOMINEE (ONE-YEAR TERM)
NOMINEE: The Rev. Judson PealerCONGREGATION: Church of the Good Shepherd, RangeleyNOMINATED BY: The Rev. Tim WalmerBIOGRAPHY: Jud was ordained deacon and priest in 1987 in the Diocese of Vermont. He has served congregations in the dioceses of Vermont, West Virginia and Albany and was licensed in New Hampshire while serving as chaplain at Dartmouth Hitchcock Medical Center. He moved to Rangeley in 2009 to serve as at the Church of the Good Shepherd. He currently serves on the Mission Strategy Study Group and on the Convention Planning Com-mittee. He is married and has three grown children.
I nominate Jud to serve on the Disciplinary Board because those who sit on it need the kind of perspective that seeks the well-being of all concerned and the capacity to listen deeply and carefully. Jud has both of those qualities and also brings many years of seasoned experience. I hope he isn’t need-ed, but I trust him if he is.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
PROVINCIAL SYNOD
CANON 12, DIOCESE OF MAINE (Of Deputies to the Provincial Synod)Section 1. At the 169th Annual Convention, one clerical deputy and one lay alternate be elected for a term of three years and thereafter every second year for a term of two years; and one lay deputy and one clerical alter-nate be elected for a term of two years and thereafter every second year for a term of two years.
Such election shall be by Ballot unless otherwise agreed by unanimous consent. Vacancies in the office of Deputy shall be filled by the Ecclesiastical Authority.
NEED TO ELECT: One lay alternate for a two year term and one clerical deputy for a two year term.
• Responsibilities: Deputies to Provincial Synod serve as representatives of the Diocese of Maine to the Prov-ince of New England (Province 1). Responsibilities include review of various provincial programs and policies and approval of the provincial budget.
• Time Commitment: Attendance at one or two provincial meetings per year.
• Expenses: Travel expenses reimbursed by diocese if requested.
Current Provincial Synod Members Clerical DeputyClerical Deputy Lay DeputyLay Deputy *The Rev. Anne Stanley (2011) Mr. Edwin (Lee) Garrett, IV (2012) Clerical Alternate Lay AlternateLay Alternate The Rev. Kit Wang (2012) *Ms. Susan Custis (2011)
LAY ALTERNATE NOMINEE
NO NOMINATIONS SUBMITTED
CLERICAL DEPUTY NOMINEE
NOMINEE: The Rev. Kit WangCONGREGATION: St. Stephen’s the Martyr, WaterboroNOMINATED BY: The Rt. Rev. Stephen T. LaneBIOGRAPHY: The Rev. Kit Wang has been vicar of St. Stephen the Martyr in Waterboro since 2008. Kit says that she is, “drawn to teaching, preach-ing, and sacramental ministry to bring people closer to God.” In addition to her work at St. Stephen, Kit is active in Diocesan activities, including the BION Summer Youth Event, the Mission Strategy Study Group, and Integrity Maine. Before ordination, Kit worked in education. She holds a Masters of Divinity from Yale Divinity School and a Certificate of Anglican Studies from Berkeley Divinity School. She is an accredited Godly Play teacher, and has led Journey to Adulthood groups. She currently serves as the Clerical Alter-nate to the Provincial Synod.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Proposed Resolutions
RESOLUTION #1
RE: Voting by Licensed ClergySUBMITTED BY: Committee on Canons CONTACT: Joseph Delafield 207.799.8786; [email protected]
StrikethroughStrikethrough language to be deletedUnderlined language to be added
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Resolved: that Article III, Section 3 of the Constitution of the Diocese of Maine be amended by adding thereto a new subsection (4) to read as follows:
(4) A Presbyter of The Episcopal Church who is not canonically resident in the Diocese, but who is (4) A Presbyter of The Episcopal Church who is not canonically resident in the Diocese, but who is licensed to officiate in the Diocese and is appointed to serve as Priest-in-Charge of a congregation in the licensed to officiate in the Diocese and is appointed to serve as Priest-in-Charge of a congregation in the Diocese pursuant to Canon III.9.3(b) of the Canons of General Convention shall have seat, voice and vote Diocese pursuant to Canon III.9.3(b) of the Canons of General Convention shall have seat, voice and vote in the Convention, but shall not be entitled to vote in the election of a Bishop.in the Convention, but shall not be entitled to vote in the election of a Bishop.
Explanation
In the Diocese of Maine, it is customary to accept Letters Dimissory transferring the canonical residence of Priests from another diocese only if a Priest is called to be Rector of a congregation here. However, there are a number of Priests from other dioceses who are serving as Priest-in-Charge of a congregation in Maine. Because a Priest-in-Charge is, under the national canons (Canon III.9.3(b)), to “exercise the duties of Rector,” it seems appropriate that such Priests should be able to represent the interests of their congregations by being able to vote at Convention.
Because this is a constitutional amendment, it will require passage to two successive Annual Conventions. This is the first reading.
RESOLUTION #2
RE: Canonical ChangeSUBMITTED BY: Committee on Canons CONTACT: Joseph Delafield 207.799.8786; [email protected]
StrikethroughStrikethrough language to be deletedUnderlined language to be added
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Resolved: That Canon 19, Section 3 be amended as follows:
Section 3. Lay delegates may be elected by their Vestry or at the Annual Meeting of the congrega-tion. A certificate of the Delegates elected to the Convention shall be verified, signedverified, signed, preparedprepared and sent by the Rector or Priest in Charge, or in the absence of either, by a Warden.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Explanation
Convention in 2010 approved a Constitutional change to permit the certification of the election of delegates to Convention to be submitted without a manual signature of the Rector, thus permitting the submission of the certification electronically. It is now necessary to adopt a conforming change to the Canons. Because this is an amendment to the Canons, it requires a vote by orders.
RESOLUTION #3
RE: Mission Strategy SUBMITTED BY: The Mission Strategy Study Group CONTACT: The Rev. Patricia Robertson 207.276.5588; [email protected]
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Resolved, that this Convention of the Episcopal Diocese of Maine affirm the following: The Mission Strategy of the Episcopal Diocese of Maine is:
“To Strengthen Communities of God’s People for Mission.”
Explanation
Until now our mission strategy has been “The Episcopal Church for everyone in every place.” This approach has served to keep the church in place around the state but has resulted in increased need for financial support to maintain the church. What we are proposing is a strategy that focuses our resources on strength-ening congregations so that they can not only maintain a presence but thrive in participating in God’s mission. The mission of the church is “to reconcile all people to God and each other in Christ”. (BCP, p. 855) Participa-tion in God’s mission involves worship and ministry, prayer and service in, to and with the world. The wording allows for the possibility that our churches may be strengthened by partnerships with ecumenical and other community organizations.
RESOLUTION #4
RE: Collaboration SUBMITTED BY: The Mission Strategy Study Group CONTACT: The Rev. Patricia Robertson 207.276.5588; [email protected]
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Resolved, that this Convention of the Episcopal Diocese of Maine encourage collaborative strategies between Episcopal congregations, other faith communities and other organizations to facilitate and strengthen communities of God for mission and to leverage resources, and be it further
Resolved, that evaluation of diocesan funding proposals include consideration of how such proposals support collaboration for mission.
Explanation
This resolution puts forth collaboration with other groups as a major strategy for achieving the goal of moving away from maintaining congregations to strengthening them.
With the encouragement of our Bishop, collaboration among congregations is already underway in the Dio-cese. In his January 2011 pastoral letter, Bishop Lane affirms: “Collaboration can give us strength to preserve and strengthen God’s mission. . . Now is the time to make collaboration the norm in every congregation.” This resolution gives the Diocese an opportunity to affirm this new way of being church in a new time.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
RESOLUTION #5
RE: Mission Readiness SUBMITTED BY: The Mission Strategy Study Group CONTACT: The Rev. Patricia Robertson 207.276.5588; [email protected]
Resolved, that this Convention of the Episcopal Diocese of Maine encourage every congregation to participate in a process of evaluating its readiness and capacity for mission; and be it further
Resolved, that the Bishop’s Office will reach out to the diverse congregations of the diocese to help them assess and plan in order to engage in God’s mission in relationship with other churches and organizations.
Explanation
Our study of mission in the diocese has indicated that every congregation would benefit from opportunities, leadership, and resources that focus on adapting to the service of God’s mission in their community in a new time.
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RESOLUTION #6
RE: Grants in Aid to Congregations SUBMITTED BY: The Mission Strategy Study Group CONTACT: The Rev. Patricia Robertson 207.276.5588; [email protected]
Resolved, that this convention of the Diocese of Maine adopt the following as the policy of the diocese: We will gradually move away from providing regular financial support to congregational operating budgets and toward providing funding for mission and ministry in accordance with the Diocesan Mission Strategy, and be it further
Resolved, that the Office of the Bishop and the Diocesan Council develop resources to assist congrega-tions which currently receive regular diocesan financial support in order to help them become financially self-sustaining; and be it further
Resolved, that this Convention reaffirms that the Diocesan Council may use its discretion to begin or continue financial support to congregational operating budgets where such support is consistent with the mission and ministry priorities of the Diocese.
Explanation
Our new Mission Strategy shifts our focus from maintaining congregations as they are to engaging in God’s mission in ways that will revitalize our mission and ministry. In an era of declining resources, we must offer one another more than financial grants to ensure the continuing ministry of the congregations of the diocese and the engagement of all members in the mission of God.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
RESOLUTION #7:
RE: Seven Criteria for Mission SUBMITTED BY: The Mission Priorities Study Group CONTACT: The Rev. Tim Higgins 207.892.8447 - [email protected]
Resolved, that Diocesan Council or its designee employ the following seven criteria as guidelines in evaluating existing ministries or introducing new ministries that request the support of diocesan resources.
1) Diocesan resources will support program/ministry efforts that are Christ-centered and Gospel-oriented.
2) Diocesan resources will support program/ministry efforts that collaborate with other churches, communi-ties and affinity groups and demonstrate a willingness to share personnel and resources.
3) Diocesan resources will support those program/ministry efforts led by those who can demonstrate their experience and expertise as well as passion for their particular ministry.
4) Diocesan resources will support program/ministry efforts with well-established evaluation tools in place and those that can articulate a plan to achieve sustainability.
5) Diocesan resources will support program/ministry efforts whose leaders are willing to share their successes and best practices as well as failures with other congregations or collaborative groups that wish to replicate their work in other parts of the Diocese.
6) Diocesan resources will support program/ministry efforts that demonstrate a willingness to move from a centralized approach to a regional approach and involve and benefit a wide range and number of people across the diocese.
7) Diocesan resources will support program/ministry efforts that demonstrate the values of transparency, equity, fairness and collaboration.
Explanation
In late 2009 when the Mission Priorities Study Group began to consider the ministries supported by our central diocesan fund, it quickly became clear to us that there were no existing criteria by which to determine funding for these ministries or to establish new ministries.
As the Diocese of Maine moves to become more intentional about how funds are allocated, our Study Group was determined to establish some criteria that would allow transparency and opportunity in an even-handed way across the diocese. We came together for a meeting specifically to discuss what these criteria would be and what was truly amazing was how quickly and unanimously we came to these seven guiding principles for mission. The principles are drawn from what we see already working in the diocese and the shared vision we have as a people of God. The Spirit-led vision is clear, and our working toward that together is aided by keep-ing those goals and vision ever before us.
The on-the-ground effect of these criteria will be to level the field for all ministries looking for diocesan fund-ing, regardless of size, location, or connections. All who apply for diocesan funding for a particular ministry will be evaluated on these criteria - new initiatives as well as existing ministries. Our emphasis is on collaboration, capacity to be effective, shared knowledge (both the ways in which we’ve succeeded and the lessons learned along the way), and our willingness to measure our effectiveness and to build sustainable ministries. It was a Spirit-filled conversation that led us to articulate these seven criteria for mission and we offer them to our dio-cese with excitement for all that we can and will do together.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
RESOLUTION #8
RE: Mission Review Council SUBMITTED BY: The Mission Priorities Study Group CONTACT: The Rev. Tim Higgins 207.892.8447 - [email protected]
Resolved, that Diocesan Council restructure the 2013 budget to reflect the following four Mission Categories, with Diocesan Convention setting the percentage range as follows:
Resolved, that Diocesan Council allocate block grants to each Mission Category based on the range of percentages approved by Diocesan Convention and establish a Ministry Review Council to determine a fair and thorough process to distribute the funding to committees, ministries and program groups that best meet the Seven Criteria of Mission, and be it further
Resolved, that in subsequent years Diocesan Convention adjust the range of these percentages based on evolving mission priorities of the diocese. The Diocesan Council will set the percentages as part of its bud-get-building process, and be it further
Resolved, that in addition to receiving proposals from existing committees, ministries and program groups, the Ministry Review Council receive and evaluate proposals for new ministry initiatives. All initiatives recommended for funding would be subject to thorough review on an interim basis each year. After three years, the Ministry Review Council will make a recommendation to Diocesan Council to either continue or discontinue support for each new initiative.
Explanation
We recognize that Episcopacy/Central Support (formerly the Bishop and Staff line as well as Convention and Diocesan Council lines) are intricately woven into each of the four Mission Categories. Therefore, the costs that have been previously broken out as Bishop and Staff, Convention and Diocesan Council, are represented within the percentages allotted to each new major heading. We recommend that the decisions regarding staff-ing be implemented by the Bishop.
We also recommend that Assessment on diocesan income to The Episcopal Church, formerly referred to as the “National Church Asking,” remain apart from the four major groups.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
RESOLUTION #9
RE: Leadership Development SUBMITTED BY: Mission Strategy/Mission Priorities Joint Resolution CONTACTS: The Rev. Tim Higgins 207.892.8447 - [email protected]; The Rev. Patricia Robertson 207.276.5588; [email protected]
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Resolved, that this Convention of the Episcopal Diocese of Maine commit itself to strengthening leadership for mission and ministry in our congregations and in our communities; and be it further
Resolved, that the Bishop’s Office provide staff support for on-going training and support for congregation-al leadership; and be it further
Resolved, that programs for training and coaching for leadership be included in the development of future budgets of the diocese.
Explanation
The work of the Mission Priorities and Mission Strategy Study Groups since the 2009 Diocesan Convention has convinced the members that shrinking financial resources require the diocese to move beyond the current program of congregational support. The challenges require congregational leadership to be knowledgeable, flexible, creative and outwardly focused in the community. Support for lay and ordained leadership, in the form of training and coaching, is essential to the development of strong leadership that can adapt to changes in our communities and congregations. The study groups believe making such support available to the congregations of the Diocese is essential as we, Episcopalians of Maine, find a “new way to be church.”
RESOLUTION #10
RE: Environmental Stewardship SUBMITTED BY: Diocesan Council and the Rt. Rev. Stephen T. Lane CONTACT: The Rt. Rev. Stephen T. Lane 800.244.6062 - [email protected]
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Resolved, that this 192nd Convention of the Episcopal Diocese of Maine ask all the congregations of the diocese to commit to a program of evaluating and reducing energy use as a way to honor and preserve all of God’s gifts; and be it further
Resolved, that the Diocesan Council form a Sustainability Task Force to provide guidance and support to congregations as they develop and implement their energy reduction plans; and be it further
Resolved, that each parish and mission be encouraged to obtain an energy audit and develop an energy loss reduction plan within the next two years, with reports to be submitted to the next two Conventions of the Diocese; and be it further
Resolved, that our congregations be encouraged to use the season of late Pentecost as a “Season of Cre-ation” to focus their building and grounds ministries on auditing and reducing their energy use. To deepen appreciation of this ministry during the Season of Creation, worship services might reflect the desire to protect and celebrate God’s Creation with appropriate litanies, prayers of the people and preaching; and be it further
Resolved, that the Bishop, with the direction and input from the Trustees of Diocesan Funds, Diocesan Council and the Sustainability Task Force, explore a Green grants program, as a component of the Dioc-esan Revolving Loans Program, to assist congregations in obtaining small grants for energy audits and funding significant remediation and energy projects.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Explanation
As Christians we are called to be stewards of all the resources which God has entrusted to us. Stewardship requires us to be responsible in ensuring that the financial resources of our churches are appropriately allocated. At the very same time, we are caretakers of the earth, God’s Creation.
In a period of both financial uncertainty and environmental degradation, stewardship of these resources takes on even greater urgency. In 2007, the Diocese of Maine approved a resolution to support the Genesis Covenant, an Interfaith, national initiative to reduce all congregational energy use by 50% within 10 years. In 2009 the General Convention of the Episcopal Church memorialized the Genesis Covenant.
The Covenant states that: “Communities of faith have the power to inspire, to create momentum, and to be-come a catalyst for global transformation. By setting a realistic but challenging goal, we not only express our own deepest values but also model leadership.” This ambitious reduction goal offers a framework for congre-gations to actively protect God’s Creation while improving churches’ financial stability. The Diocese of Maine is committed to a program of energy reduction and creation stewardship to honor the spirit of the Covenant.
In early 2012 the Episcopal Church will produce a Genesis Covenant Resource Guide which will provide a practical outline for congregations to begin their own program to evaluate, reduce and track energy use. Con-gregations are encouraged to make full use of this guide to formulate their own stewardship initiative. Many churches in the Diocese of Maine have made great strides in evaluating their energy use and implementing energy reduction use plans. These congregations are often interested in doing even more work as the fruits of their labor flourish. Other congregations are considering developing and implementing energy reduction plans.
The Bishops of Province I are funding, from their own resources, a part time Energy Stewardship Missioner to assist the dioceses in reducing energy use.
RESOLUTION #11
RE: Lay Compensation for 2012SUBMITTED BY: The Diocesan Compensation Committee CONTACT PERSON: The Very Rev. Benjamin Shambaugh (207) 772-5434 [email protected]
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Resolved, that the minimum compensation for lay employees who are paid for more than 250 hours annually by any congregation in union with the Diocese of Maine or by any related ministries in the Diocese shall be raised above $8.90 per hour or its equivalent in salary by the same percentage as the Social Security Administration COLA effective January 1, 2012.
Explanation
1. The intent of this resolution is to assure lay employees’ minimum compensation for 2012 be raised by at least the increase in Social Security benefits. The floor of 250 hours is intended to exempt teenagers or very occasional workers who might do seasonal work such as shoveling snow or mowing the lawn.
2. The Maine Minimum Wage beginning October 1, 2009 is $7.50 per hour.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
RESOLUTION #12
RE: Clergy Compensation for 2012 SUBMITTED BY: The Diocesan Compensation Committee CONTACT PERSON: The Very Rev. Benjamin Shambaugh (207) 772-5434; [email protected]
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Resolved, that the minimum compensation for a presbyter in full time service, consisting of Cash Stipend, Self Employment Tax reimbursement, and Housing and Utilities Allowance (“Total Clergy Compensation”) is to be the mid-point between the average classroom teacher and the average administrator (not includ-ing superintendents) salaries in each community the church is in as published by the Maine Department of Education. Such base amounts for 2012 are set forth in Attachment #1; and be it further
Resolved, that it is recommended presbyters be compensated above the required minimum taking into account such things as years of ordained service in ministry, merit, experience, and other relevant factors, and be it further
Resolved, that the guidelines for minimum compensation for supply clergy be as follows:
One Sunday Service $130.00 Two Sunday Services 160.00 Other Liturgical Services 75.00 Pastoral or other assigned responsibilities 75.00 per unit* * = a unit is a morning, afternoon or evening Expenses are reimbursed at cost for meals, lodging, telephone, etc., and at the IRS maximum approved rate for mileage, which can be found on the Diocesan web site.
Explanation
1. Setting the minimum this way ties it to the local socio-economic status of the community the church is in.
2. The size/type of the congregation is not considered since an unintended consequence of that method is to monetarily value the work of a presbyter in a large congregation more than that of one in a small congregation.
3. While no set increase for years of service or merit is provided, this resolution still recommends that these factors be considered when determining the presbyter’s compensation beyond the minimum level. Guidelines and recommendations to assist in determining such adjustments may be found beginning on page three of the Clergy Compensation Handbook.
4. Please see Attachment #1 for the minimum salary allowed for a full-time presbyter in each congregation as calculated with the latest data from the Maine Department of Education, noting that “administrators” include all administrators except superintendents. Remembering that these are minimums, no adjustments are recom-mended in these numbers for a “lag” in the data.
5. This resolution does not change existing Letters of Agreement which are still in effect.
6. The formula for calculating the Self Employment Tax as well as the formula for calculating the value of pro-vided housing as part of Total Clergy Compensation can be found in the Clergy Compensation Handbook.
7. The Diocese of Maine is canonically required to bring forth a resolution to Convention outlining clergy com-pensation for the coming year.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
ATTACHMENT #1 - Maine Department of Education 2012 Salary Data
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
RESOLUTION #13
RE: Strategies for Peacemaking in Palestine and Support of the Episcopal Diocese of Jerusalem SUBMITTED BY: Episcopal Peace Fellowship - Maine Chapter CONTACT: The Rev. Carol L. Huntington - 207.443.5777 [email protected]
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Resolved, that the Annual Convention of the Episcopal Diocese of Maine re-affirms the unique place of the Holy Land in the history of Judaism, Christianity and Islam and the ongoing imperative to PRAY, LEARN AND ACT for a just peace in Palestine/Israel and be it further
Resolved, that each church in the Diocese be encouraged to schedule a program within the next 12 months to learn how the situation on the ground in the Holy Land affects the lives of both Israelis and Palestinians and how the US government policies and public opinion in the United States have helped to perpetuate an unjust and destructive situation, and be it further
Resolved, that such programs, facilitated by a member of Maine EPF or other informed source, include information about and open-minded discussion of the resolution passed by the National Board of the Episcopal Peace Fellowship supporting the international “Boycott, Divest, and Sanction” strategy as a means of addressing the ongoing conflict and be it further
Resolved, that congregations seek specific ways to support the institutions of the Episcopal Diocese of Jerusalem as a means of affirming their fellow Episcopalians who seek to maintain their presence in and serve as advocates for a just peace in the Holy Land.
Explanation
The 2010 Convention of the Episcopal Diocese of Maine affirmed the need to PRAY, LEARN, AND ACT in sup-port of a just and lasting peace to end the conflict that has undermined life in the Holy Land for decades. In the intervening year, the peace process has broken down and conditions continue to deteriorate, so it is increasingly urgent that Christians reaffirm their Baptismal vow by taking specific actions to “strive for justice and peace among all people, and respect the dignity of every human being” in the land in which our Savior Jesus Christ was born.
Data Sources: Maine Department of Education Web: http://www.maine.gov/education/index.shtml
Select “Data Center”Select “Professional Staff”Select “Public Professional Staff Average Salaries After 2004”Select “Professional Staff”Select “Average Salary of Instructional Staff”
Comments:Hancock County:
1Castine has no secondary school so George Stevens Academy was used.2Hulls Cove, Northeast Harbor, and Southwest Harbor data based on Mount Desert School Dept.
Lincoln County:3Newcastle data derived from Great Salt Bay CSD
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
The Episcopal Peace Fellowship-Maine Chapter will provide written materials, films, individual speakers and/or WebEx offerings to congregations, including discussion facilitators when so requested.
The National Episcopal Peace Fellowship Executive Council in May 2010 issued statement on Boycott, Divestment and Sanction as a means of nonviolent resistance to “inspire a more useful dialog and negotiation towards a just and lasting peace in the Middle East.”
The statement further:
“endorses the application of divestment and an economic and commercial boycott of products linked to oppres-sion of Palestinian people and occupation of their land.”
The application of economic pressure has been highly effective historically in ending apartheid in South Africa and in supporting civil rights in the US.
However, the Boycott, Divest and Sanction movement has generated controversy, so this resolution urges that churches within the Diocese of Maine become informed about the topic and encourage full discussion of BDS as one strategy of nonviolent resistance.
This resolution does not call for a specific action beyond becoming informed, although individual congregations may choose to engage in direct action.
Palestinian Episcopalians in the Diocese of Jerusalem are part of a rapidly declining Christian population who live either under occupation in Jerusalem and the West Bank or as second class citizens of Israel and who often feel forgotten by their fellow Episcopalians around the world.
Despite these restrictions, the Diocese of Jerusalem maintains some 30 parishes and sponsors 35 schools, hospitals, and other institutions that serve Christians and non-Christians alike.
Individual churches in Maine can develop supportive relationships in a variety of ways, including such programs as: sister-parish arrangements or support of a specific institution; (Anglican hospitals in Nablus and Gaza City, a clinic in Zababdeh, a new diabetes center in Ramallah, and the Princess Basma Center for disabled and hearing impaired children in Jerusalem); and/or visits to the Diocese of Jerusalem.
Resolved, that the Diocese of Maine remit to each church its proportion of the sum held in the “Insurance Appraisal Reserve,” and be it further
Resolved, that the Diocese of Maine remit 50% of the sum held in “Insurance Deductible Reserve” to each church by the same formula and transfer the remaining 50% to the “Reserve for Budget Adjustments.”
Explanation
In 2011 the Diocese of Maine shifted the property insurance for all congregations from Willis Insurance to Church Insurance, Inc. According to the plan held by Willis Insurance, each premium payment included an amount to cover future property appraisals. These funds were held by the Diocese in a reserve account. Because Church Insurance, Inc. does not charge a separate fee for appraisals, the Finance Committee
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
recommends that Convention approve the disbursal of this reserve account - which currently contains $104,522.37 - to each church according to the same formula by which it was originally collected.
Another part of the Willis premium was a payment used to reduce the cost of the deductible, in the event of a claim by one of our churches, from $10,000 to $1,000. Because the deductible in the new policies with Church Insurance, Inc. is just $1,000 that deductible reserve is no longer needed. The Finance Committee recom-mends that Convention approve that 50% of the deductible reserve - which currently contains $138,720.30 - be disbursed to each church according to the same formula by which it was originally collected and the remaining 50% be added to the Reserve for Budget Adjustments held by Diocesan Council.
The Reserve for Budget Adjustment currently contains $78,051.44. Adding 50% of the “Insurance Deductible Reserve” ($69,360.15) would fund the Reserve for Budget Adjustment at $147,411.59. The Finance Com-mittee believes it is important to maintain some ability to be flexible financially in these uncertain times. This Budget Adjustment fund is immediately available to support mission and ministry of this Diocese, should it be needed.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
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38
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
2010 2011 2012 $ change % change 2010 EpiscopateTown Parish NOI Asmnt Projected Assessment Asmnt Asmnt CIGS $1.75 per CIGS
Auburn St. Michael's Church $ 89,948 $ 22,862 $ 13,851 $ (9,011) -39.4% 131 $ 229 Augusta St. Barnabas Church $ 29,224 $ 4,208 $ 3,710 $ (498) -11.8% 58 $ 102 Augusta St. Mark's Church $ 124,247 $ 31,528 $ 19,579 $ (11,949) -37.9% 96 $ 168 Bangor St. John's Church $ 322,136 $ 54,383 $ 52,627 $ (1,756) -3.2% 352 $ 616 Bar Harbor St. Saviour's Church $ 292,924 $ 47,786 $ 47,748 $ (38) -0.1% 191 $ 334 Bath Grace Church $ 251,350 $ 39,501 $ 40,805 $ 1,304 3.3% 275 $ 481 Belfast St. Margaret's Church $ 188,886 $ 25,027 $ 30,374 $ 5,347 21.4% 205 $ 359 Biddeford Christ Church $ 16,046 $ 7,939 $ 1,510 $ (6,429) -81.0% 22 $ 39 Blue Hill St. Francis by-the-Sea $ 323,145 $ 40,375 $ 52,795 $ 12,420 30.8% 266 $ 466 Boothbay St. Columba's Church $ 123,835 $ 17,303 $ 19,510 $ 2,207 12.8% 200 $ 350 Brewer St. Patrick's Church $ 67,870 $ 11,143 $ 10,164 $ (979) -8.8% 54 $ 95 Bridgton St. Peter's Church $ 106,789 $ 16,507 $ 16,664 $ 157 1.0% 178 $ 312 Brownville Jct St. John the Baptist $ 35,683 $ 3,670 $ 4,789 $ 1,119 30.5% 46 $ 81 Brunswick St. Paul's Church $ 377,130 $ 62,030 $ 61,811 $ (219) -0.4% 705 $ 1,234 Calais St. Anne's Church $ 111,275 $ 18,301 $ 17,413 $ (888) -4.9% 107 $ 187 Camden St. Thomas' Church $ 336,809 $ 57,625 $ 55,077 $ (2,548) -4.4% 190 $ 333 Cape Elizabeth St. Alban's Church $ 525,803 $ 96,681 $ 86,639 $ (10,042) -10.4% 709 $ 1,241 Caribou St. Luke's Church $ 39,484 $ 6,381 $ 5,424 $ (957) -15.0% 36 $ 63 Castine Trinity Church $ 83,652 $ 17,661 $ 12,800 $ (4,861) -27.5% 72 $ 126 Dover-Foxcroft St. Augustine's Church $ 25,970 $ 3,233 $ 3,167 $ (66) -2.0% 47 $ 82 Eastport Christ Church $ 65,255 $ 8,840 $ 9,728 $ 888 10.0% 43 $ 75 Ellsworth St. Dunstan's Church $ 111,495 $ 17,206 $ 17,450 $ 244 1.4% 79 $ 138 Falmouth S. Mary the Virgin $ 375,704 $ 61,681 $ 61,573 $ (108) -0.2% 475 $ 831 Fort Fairfield St. Paul's Church $ 61,300 $ 8,128 $ 9,067 $ 939 11.5% 72 $ 126 Gardiner Christ Church $ 247,232 $ 43,694 $ 40,118 $ (3,576) -8.2% 132 $ 231 Hallowell St. Matthew's Church $ 115,557 $ 20,935 $ 18,128 $ (2,807) -13.4% 170 $ 298 Houlton Good Shepherd $ 67,243 $ 10,643 $ 10,060 $ (583) -5.5% 122 $ 214 Hulls Cove Our Father $ 192,167 $ 25,109 $ 30,922 $ 5,813 23.1% 121 $ 212 Jefferson St. Giles Church $ 67,006 $ 9,728 $ 10,020 $ 292 3.0% 62 $ 109 Kennebunk St. David's Church $ 284,567 $ 42,056 $ 46,353 $ 4,297 10.2% 306 $ 536 Lewiston Trinity Church $ 44,087 $ 6,787 $ 6,193 $ (594) -8.8% 34 $ 60 Limestone Advent $ 8,454 $ 429 $ 423 $ (6) -1.3% 13 $ 23 Lisbon Falls St. Matthew's Church $ 150,111 $ 24,684 $ 23,899 $ (785) -3.2% 186 $ 326 Machias St. Aidan's Church $ 34,150 $ 4,126 $ 4,533 $ 407 9.9% 45 $ 79 Mars Hill St. Anne's Church $ 12,491 $ 1,434 $ 916 $ (518) -36.1% 15 $ 26 Millinocket St. Andrew's Church $ 77,520 $ 11,068 $ 11,776 $ 708 6.4% 90 $ 158 Newcastle St. Andrew's Church $ 325,865 $ 55,956 $ 53,249 $ (2,707) -4.8% 354 $ 620 Northest Harbor Parish of St. Mary & St. Jude $ 317,112 $ 50,739 $ 51,788 $ 1,049 2.1% 221 $ 387 Norway Christ Church $ 151,864 $ 24,695 $ 24,191 $ (504) -2.0% 139 $ 243 Old Town St. James Church $ 85,576 $ 13,376 $ 13,121 $ (255) -1.9% 72 $ 126 Palmyra St. Martin's Church $ 74,178 $ 10,248 $ 11,218 $ 970 9.5% 53 $ 93 Portland Cathedral Church of St. Luke $ 522,743 $ 83,357 $ 86,128 $ 2,771 3.3% 712 $ 1,246 Portland St. Peter's Church $ 112,328 $ 16,293 $ 17,589 $ 1,296 8.0% 80 $ 140 Portland Trinity Church $ 214,316 $ 39,037 $ 34,621 $ (4,416) -11.3% 355 $ 621 Presque Isle St. John's Church $ 44,959 $ 6,920 $ 6,338 $ (582) -8.4% 36 $ 63 Rangeley Good Shepherd $ 117,636 $ 18,303 $ 18,475 $ 172 0.9% 105 $ 184 Readfield St. Andrew's Church $ 42,519 $ 6,903 $ 5,931 $ (972) -14.1% 52 $ 91 Richmond St. Matthias Church $ 18,265 $ 1,865 $ 1,880 $ 15 0.8% 31 $ 54 Rockland St. Peter's Church $ 203,666 $ 32,703 $ 32,842 $ 139 0.4% 265 $ 464 Rumford St. Barnabas Church $ 27,645 $ 3,501 $ 3,447 $ (54) -1.6% 34 $ 60 Saco Trinity Church $ 173,593 $ 28,983 $ 27,820 $ (1,163) -4.0% 137 $ 240 Sanford St. George's Church $ 174,521 $ 26,836 $ 27,975 $ 1,139 4.2% 209 $ 366 Scarborough St. Nicholas Church $ 135,726 $ 16,886 $ 21,496 $ 4,610 27.3% 137 $ 240 Skowhegan All Saints Church $ 69,298 $ 7,839 $ 10,403 $ 2,564 32.7% 33 $ 58 Southwest Harbor St. Andrew & St. John $ 161,196 $ 25,478 $ 25,750 $ 272 1.1% 129 $ 226 Stonington St. Brendan the Navigator $ 110,975 $ 16,159 $ 17,363 $ 1,204 7.4% 49 $ 86 Thomaston St. John the Baptist $ 63,871 $ 30,681 $ 9,496 $ (21,185) -69.0% 155 $ 271 Waterboro St. Stephen the Martyr $ 51,408 $ 6,936 $ 7,415 $ 479 6.9% 63 $ 110 Waterville St. Mark's Church $ 178,577 $ 28,568 $ 28,652 $ 84 0.3% 254 $ 445 Wilton St. Luke's $ 152,240 $ 22,804 $ 24,254 $ 1,450 6.4% 69 $ 121 Windham St. Ann's Episcopal Church $ 176,947 $ 26,703 $ 28,380 $ 1,677 6.3% 364 $ 637 Winn St. Thomas Church $ 33,204 $ 5,689 $ 4,375 $ (1,314) -23.1% 47 $ 82 Wiscasset St. Philip's Church $ 82,663 $ 10,902 $ 12,635 $ 1,733 15.9% 96 $ 168 Yarmouth St. Bartholomew's Church $ 234,473 $ 41,879 $ 37,987 $ (3,892) -9.3% 333 $ 583 York Harbor St. George's Church $ 241,085 $ 46,139 $ 39,091 $ (7,048) -15.3% 424 $ 742
TOTAL (65 congregations) 9,684,994$ 1,587,073$ 1,541,526$ (45,547)$ -2.9% 10,913 19,107$
Central Diocesan Fund Assessment 2012 @ 16.70%
Page 13 of 13
39
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
The 2012 Narrative Budget (Proposed)Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
R E C E I P T S
170100 Net Assessments $1,599,291 $1,587,073 $1,541,526The first $10,000 of Normal Operating Income (NOI) reported by each congregation on the Parochial Report for the calendar year ending one year prior to the start of the budget year will be multiplied by 5%. All NOI in excess of $10,000 reported on the Parochial Report for each congregation will be multiplied by a percent suf-ficient so the combination of each of these steps applied to all congregations in the Diocese will raise the total funds specified in the annual Diocesan budget that are to be provided by the annual assessment upon congre-gations. For the budget year 2012, the remainder percentage is 16.70%.
170101 Prior Year Assessments $78,262 $78,466 $59,035Payments made that are clearly designated as fulfilling assessment commitments made for the previous year(s).
170400 Summer Chapels $38,938 $20,000 $40,000There are 18 summer chapels in the Diocese of Maine for whom there is no formal requirement for participa-tion or support of the Diocese. Each year we make an appeal to these summer chapels for contributions to the support of the mission program of the Diocese.
170500 Miscellaneous Income $14,697 $15,000 $20,000All other income not otherwise identified or categorized.
170601 Gifts for Northeast $35 $1,000 $0Contributions made for the support of the Diocesan newspaper through an annual appeal.
170700 Diocesan Central Payroll $13,153 $13,000 $13,000The diocesan office provides payroll preparation services to many congregations, charging a fee for this service.
XXXXXX Diocesan Audit Program $0 $0 $5,000Congregations are required to have either an outside Audit or a Diocese-supervised Committee Audit at least once every four years. The budgeted amount is for fees received for the Diocese-supervised Committee Audit.
171602 Episcopate Fund Income $75,016 $75,000 $61,000Income received from the Episcopate Fund endowment managed by the Trustees of Diocesan Funds.These monies are designated to pay a major share of the Bishop’s stipend and pension.
179000 Investment Income $115,922 $102,000 $110,000Income received from diocesan endowments managed by the Trustees of Diocesan Funds.
179600 One in Christ / Assessment Relief $7,642 $8,000 $8,000Income received from the One in Christ Capital Campaign Assessment Relief endowment managed by the Trustees of Diocesan Funds.
40
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
179700 One in Christ / Campus Ministry $15,156 $15,000 $16,000Income received from the One in Christ Capital Campaign to support Campus Ministry. The endowment is managed by the Trustees of Diocesan Funds.
179800 One in Christ / Clergy Compensation Assistance $16,779 $17,000 $18,000Income received from the One in Christ Capital Campaign to support smaller congregations in their effort to attract and support talented clergy by providing funds to supplement clergy compensation. The endowment is managed by the Trustees of Diocesan Funds.
179900 One in Christ / Clergy Interns $10,058 $9,000 $10,000Income received from the One in Christ Capital Campaign to support internships for newly ordained people to serve in a teaching congregation in Maine. The endowment is managed by the Trustees of Diocesan Funds.
179100 Clergy Intern Endowment $11,704 $12,000 $12,000Income received from various dedicated endowments managed by the Trustees of Diocesan Funds to support internships for newly ordained people to serve in a teaching congregation in Maine.
179200 Income from Codman Fund $16,387 $16,000 $17,000Income received from a trust set up by Bishop Codman and managed by the Trustees of Diocesan Funds to offset the expense shown on Line Items 191700, 191701, 191800, 192301, 192302 and 192303.
179300 Bp of Maine Housing Fund Income $6,744 $10,000 $10,000Income received from a Fund invested with the Trustees of Diocesan Funds dedicated toward the Bishop’s housing.
179400 Reserve Medical Income $3,969 $5,000 $3,000Income received from a Fund invested with the Trustees of Diocesan Funds dedicated toward the Bishop’s medical insurance costs.
179500 Other Grants (FFM/Ministry/Interns) $26,000 $30,000 $32,000Income received from the Foundation for Ministry endowments invested with the Trustees of Diocesan Funds to support ministries under the Commission on Outreach and Services and to support internships for newly ordained people to serve in a teaching congregation in Maine.
179950 Assessment Relief $20,000 $0 $0Surplus designated for the 2010 and 2011 budgets, returning to congregations funds budgeted but not spent in previous years.
179940 Transfer from Reserves $0 $6,280 $0This line identifies transfers from reserves to pay for budget adjustments authorized by Diocesan Council during 2009 and 2010 budget years.
GRAND TOTALOTALOT INCOME $2,069,756 $2,019,819 $1,975,561
41
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
D I S B U R S E M E N T S
The expenditure side of the Central Diocesan Fund includes the categories listed below:
Outside Diocese
180101 National Church Asking $399,538 $359,712 $371,168The 2012 fair share amount for Maine is $371,168. The asking is 19% of 2010 diocesan income after an exemption of $100,000 had been deducted, and is reduced from prior years as a result of General Convention action.
180300 Provincial Synod Assessment $7,724 $7,224 $7,225The Dioceses of the New England states comprise the Province of New England. Each Diocese is assessed a portion of the total Provincial program budget.
180400 Travel, General Convention $11,500 $7,700 $7,625Reserve funds for the delegates from our Diocese to attend the General Convention to be held in 2012.
180500 Travel, Provincial Synod $0 $50 $50Costs of travel for our delegates and alternates to the Provincial Synod each year.
180600 Travel, Lambeth $1,000 $1,000 $1,000Reserve to enable our Bishop to attend the Lambeth Conference in 2018 in England at the invitation of the Archbishop of Canterbury.
180700 Travel, Triennial (UTO/Altar Guild) $50 $50 $50Reserve funds for the United Thank Offering Coordinator to attend Triennial, which is held in conjunction with the General Convention.
180800 Maine Council of Churches $8,250 $8,250 $8,250The Maine Council of Churches requests a contribution from each member denomination based on a fair share assessment.
180900 International Funding Resolution $14,050 $14,100 $13,800Per 2002 resolution 0.7% of the diocesan budget is set aside for international ministry.
Total Outside Diocese $442,112 $398,086 $409,168
42
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
Congregational Life
182001 Congregational Resources $0 $300 $300Supplies, handbooks, and resources which are made available to our congregations are charged to this line. The money budgeted for 2012 will enable the Treasurer of every congregation to receive a copy of Church Finance Today published by Christian Ministry Resources.
Subtotal Aided Congregations $311,952 $287,086 $240,000These sub-line items represent grants to the aided congregations. For budget year 2012, applying congrega-tions sent representatives to a grantee summit and made a recommendation of grant amounts to the Diocesan Finance Committee. The Diocesan Finance Committee reviewed the recommendation as part of its budget finalization process. There is a budget line designated as a grant reserve for possible funding needs that are unforeseen.
43
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
182122 Moving Expenses $0 $1,800 $1,200This line is for assistance to missions for clergy relocation costs.
182500 Compensation Committee $106 $500 $100This line covers the cost of travel to meetings and resource materials for this group.
182600 Transition Ministry $2,456 $6,000 $5,400Working closely with the Bishop and the Canon to the Ordinary for Deployment and Congregational Develop-ment, the trained consultants group provides resource persons to enable congregations to find ways to cre-atively face critical transition periods or crisis times in their lives. Training for interim priests and consultants, attendance at transition ministry meetings, and copying and mailing in support of Search Committees are included in this line. There will be a number of congregations in various stages of transition in 2012.
182601 Congregational Consultants $2,125 $3,600 $3,000This covers the costs of a trained network of consultants available to provide outside expertise and facilitation in a wide variety of congregational situations.
182602 Fresh Start Clergy Cont. Education $479 $3,000 $2,050To cover the cost of a program for clergy in new cures and for newly ordained clergy.
182800 Stewardship $821 $100 $0The purpose of the Stewardship Committee is to aid in the development of an effective program of Christian Stewardship for all congregations in the Diocese of Maine.
182900 Youth Ministry Program $12,790 $16,650 $15,600The task of Youth Ministry is to help equip our youth for their individual ministries through opportunities for spiritual and social development in a Christian environment. This involves training and support of adults who serve as youth leaders in congregations and on regional and diocesan levels.
183300 Mutual Study of Ministry $0 $1,080 $1,500Monies from this line will be used for training materials for consultants who work with congregations with regard to goal-setting and ministry reviews.
183700 Pastoral Response Team $0 $630 $0This team of volunteers is available to respond to congregations in need of pastoral support in times of crisis. These monies support the training of these volunteers and their travel to congregations for their work.
183800 Clergy Compensation Assistance $8,879 $0 $0Income received from the One in Christ Capital Campaign to support smaller congregations in their effort to attract and support talented clergy by providing funds to supplement clergy compensation.
183900 Living Stones $800 $5,000 $4,000Living Stones is an organization of 20-25 US and Canadian dioceses that, like Maine, are geographically large with many small and often isolated rural congregations. Previously covered by a Roanridge Grant, this funding will enable the Diocese of Maine to continue to be a part of this important ministry.
185700 Comm.on Alcohol/Substance Abuse $565 $360 $300This line covers expenses for distribution of relevant materials and travel expenses for presentations around the Diocese.
44
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
18XXXX Maine Cursillo $0 $0 $6,100The Episcopal Cursillo Movement was introduced to Maine in 1980 as a channel for the work of Christ in transforming the world in which we live. For the past year or two, Cursillo leadership in the Diocese have been in the process of revitalizing and reorganizing this movement in Maine. This line would be used by Cursillo to support training and education in order to raise up lay leadership in the individual congregations to share their awareness of Christ with others through prayer and practice.
Total Congregational Life ` $29,021 $39,020 $39,550
Ministry
184000 Commission/Ministry $0 $300 $300The Commission on Ministry assists the Bishop through its program groups by determining the present and future needs for ministry in the diocese, recruiting and selecting persons for Holy Orders, providing guidance and pastoral care for clergy and lay persons, promoting continuing education for all people in the diocese, and supporting and affirming the ministry of the laity in the world. This line item is for the administrative expenses of the Commission’s Executive Committee.
184001 Ministry Fair $0 $1,500 $1,000This line helps to cover the expenses of the planning committee and the expenses of the Ministry Fair which is held annually.
184100 Holy Orders $7,233 $7,000 $7,000The Committee on Holy Orders acts as a council of advice to the Bishop concerning ordained ministry. The committee is responsible for the Title III Canons relating to Holy Orders, acts as the Bishop’s Advisory Commit-tee for aspirants to ministry, and provides guidance, examination, and support for postulants, candidates, and ceacons in training for the priesthood.
184101 Deacon Formation Program $4,377 $4,800 $4,500The Deacon Formation Program is a program of preparation for ordination to the Diaconate. This line covers the cost of facilitators and student expenses. Income from tuition is used to offset training expenses.
184102 PIP Background Checks $0 $300 $0Background checks for people in the ordination process (PIP) are paid for in part from this line.
184400 Education for Ministry $4,725 $5,490 $4,735Education for Ministry is a program of theological education by extension from The School of Theology Exten-sion Center, the University of the South, Sewanee, Tennessee. The diocese is a judicatory sponsor of local seminar groups and through its sponsorship provides for tuition assistance, training for EFM mentors, and other program expenses.
184500 F. B. Wolf Fund $0 $50 $50The Frederick B. Wolf Fund for Enablement and Education for Lay Ministry provides grants to lay persons for continuing education programs that develop specific knowledge and skills to further ministry. This line item is for the committee’s administrative expenses.
45
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
184600 Diocesan Discernment Process $331 $500 $450A diocesan process of inquiry and discernment about one’s vocation as a baptized Christian. This concerns both the question of one’s own vocation and the discernment of the vocation of one’s sisters and brothers in Christ. Expenses for facilitators are covered under this line.
184700 Oliver Loring Fund $44 $50 $50The Oliver L. Loring Fund for the Continuing Education of the Clergy provides scholarships to clergy for con-tinuing education programs that enhance preaching, pastoral care, counseling, and leadership roles. This line item is for the committee’s administrative expenses.
184800 Campus Ministry $126 $350 $350This funding helps to support the ministry of the Missioner for Campus Ministry. Additional funding is provided by income from the One in Christ Campaign. (personnel costs moved to Bishop and Staff)
184900 Committee on Baptismal Ministry $5,091 $6,480 $6,500This committee is charged with educating the Diocese about ministry needs, including the task of helping churches discern and educate ministry teams.
185000 Chaplain to Retired Clergy $1,061 $600 $600This line covers the expenses incurred by the Chaplain to Retired Clergy.
185800 Deacons $160 $1,085 $2,500This line item covers expenses related to Deacons’ assignments carried out for the Bishop, for dues to the national organization and its publications.
Total Ministry $23,150 $28,505 $28,035
Outreach and Services
185100 Commission/Outreach & Services $0 $100 $0This Commission coordinates the program groups whose objectives are to practice Christ-like servanthood by providing positive, generous, and appropriate services to all those in need. O & S provides resources, encour-agement, and support to enable members of the diocese to keep our Baptismal Covenant promise to seek and serve Christ in all persons, to strive for justice and peace among all people, to respect the dignity of every hu-man being, and to love our neighbor as ourselves. O & S also receives grant requests and makes grants from the Foundation for Ministry endowment for outreach programs. These funds are for Commission expenses.
18XXXX Sustainability Task Force $0 $0 $750If Resolution #10 passes, Diocesan Council will create a Sustainability Task Force to provide guidance and support to congregations as they develop and implement their energy reduction plans. This line would support the Task Force’s work.
185200 Bishopswood - Capital $5,000 $6,100 $5,500185201 Bishopswood - Scholarship $10,000 $9,000 $14,500This is the Diocesan contribution toward the budget of the summer camp operated in Hope, Maine. The capital portion of the Diocesan support goes towards the on-going rehabilitation of the camp’s physical plant. The scholarship portion of the Diocesan support offers financial assistance to campers in need.
46
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
185300 Ecumenical Program Expenses $3,028 $2,000 $500This line covers travel and national conference expenses of the ecumenical officer and associate ecumenical officer and the annual membership in Episcopal Diocesan Ecumenical Officers.
185400 Comm. on the Spirituality of Aging $250 $2,250 $1,900This covers expenses for this committee to present a biennial diocesan workshop featuring a nationally-recog-nized speaker.
185900 Episcopal Relief & Development $735 $750 $600A diocesan coordinator provides information and support for fund raising to congregations through a network of congregational coordinators. These funds support meetings, postage, phone and travel for the coordinator.
185901 Epis. Peace Fellowship ME Chap. $1,564 $1,250 $1,800This line item covers expenses for distribution of relevant materials, to assist the implementation of 25 action plan projects for local, community-based, active peace-making events, and travel expenses to these events throughout the Diocese.
186000 VITAL $1,419 $2,100 $1,350VITAL (St. Martin’s Literacy Program) is based at St. Martin’s, Palmyra. The program covers developing read-ing skills at all levels, preparation for GED testing, and English as a Second Language.
186200 Diocesan UTO $0 $450 $450A diocesan coordinator provides information and support to congregational coordinators. These funds provide monies for postage, phone, and travel.
186400 KAIROS $0 $360 $0This funding helps to support a prison ministry at the Maine State Prison.
186700 Companion Diocese Committee $3,010 $4,500 $2,800This funding supports the parish partnerships and other initiatives between the Diocese of Maine and its Companion Diocese, the Diocese of Haiti.
186850 Mission Development Comm. $360 $100 $0This committee is currently inactive.
186900 Committee on Indian Relations $4,731 $5,040 $5,400These are administrative expenses in order to carry out the mandate of Resolution #7 of the 172nd convention. The convention passed this resolution commending all members and congregations in the Diocese of Maine to get to know the Native American people of Maine and join with them as we all share in the ministry of reaching out to all the people of Maine in the name of Christ.
186950 St. Elizabeth’s Essentials Pantry $750 $1,350 $1,200This money is to support the multi-congregation outreach program based at St. Luke’s Cathedral in Portland. The Pantry serves needy people by providing essential non-food items such as diapers, laundry detergent, cleaning supplies and toiletries not covered by the Federal food stamp program.
Total Outreach & Services $30,848 $35,350 $36,750
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
Diocesan Council
190100 Diocesan Council Meetings $6,060 $5,500 $9,000This account covers meeting costs and travel reimbursement for Diocesan Council members.
190101 2009/2010/2011 Study Groups $1,691 $2,000 $0This account covers meeting costs and travel reimbursement for the five study groups created by the Bishop following the 2009 Diocesan Convention.
190103 Finance Committee $1,082 $100 $800Travel reimbursement, postage and copying costs are covered under this line.
190200 Other Diocesan Meetings $292 $135 $1,000While most program groups budget within their own line items the reimbursement for travel expenses incurred by members attending meetings, there are some groups that do not receive Central Diocesan Fund financial support yet occasionally seek reimbursement for travel and meeting costs.
190201 Standing Committee $5,419 $4,140 $4,000Monies from this line covers postage, copying, meeting expenses and travel reimbursement for members.
19XXXX Disciplinary Process $0 $0 $6,000In compliance with the new Title IV Ecclesiastical Discipline Canons, the Dioceses of New Hampshire, Ver-mont and Maine approved the formation of a joint Disciplinary Board. In this first year, New Hampshire and Vermont will each elect four members and Maine will elect three members according to the agreement. This budget line includes funds for travel to regional meetings for on-going training for our three Disciplinary Board members.
Total Diocesan Council $14,544 $11,875 $20,800
Convention
190500 Convention/Convo. Arrangements $15,344 $18,507 $20,000Costs of setting up and running the Diocesan Convention and Convocation, rental of any facilities, refresh-ments, equipment, and printed convention materials are included in this line. It is expected that increases in food costs will drive up expenses in 2012.
190600 Diocesan Audit $4,800 $4,000 $5,000This is the budget item for the cost of the annual diocesan audit.
Total Convention $20,143 $22,507 $25,000
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
Diocesan Operations
190801 Northeast $0 $15,000 $14,200This line provides for the opportunity to produce a print publication in 2012.
190802 Dio. Communications/Web Site $10,222 $7,600 $7,015The object of communications is to provide the diocese with consistent, quality communications to ensure that clear, understandable, accurate and timely news and information are presented to various constituencies. This line also supports online communication and collaboration tools used across the Diocese.
190805 Information Technology $15,917 $14,000 $14,000This line covers the cost of acquiring and maintaining the software and computer hardware systems at Loring House.
190900 Diocesan Resource Center $3,071 $2,200 $2,200This line supports all operating costs and purchase of resources.
190901 Journey to Adulthood License $2,360 $2,360 $2,360Cost of Journey to Adulthood annual license.
191100 Archives $340 $1,000 $900This line covers expenses required to safely store and catalogue diocesan and parish records, administered by the Diocesan Archivist.
191200 Screening $43 $0 $0
191300 Insurance Consultants $0 $100 $100Travel reimbursement, postage and copying costs for the Insurance Committee are covered under this line.
191500 Closed Mission Expense $2,936 $2,344 $2,300This amount covers the on-going costs of sustaining buildings of closed congregations.
191700 Emmanuel Chapel Maintenance $261 $1,000 $500191701 Emmanuel Chapel Fuel $5,522 $5,000 $6,500191702 Emmanuel Chapel Electricity $1,107 $5,800 $4,800191800 Support for Cathedral $20,900 $21,700 $21,769These line items provide the necessary funds to maintain and heat Emmanuel Chapel. The income from the Codman Fund (Line #179200) offsets the expenses in Line #191700, 191701, 191702 and 191800.
Loring House Operations192001 Utilities (Electric) $5,297 $5,400 $5,000192002 Utilities (Water/Sewer) $585 $620 $600192003 Utilities (Heating Oil) $4,297 $6,750 $7,500192100 Supplies $10,026 $8,000 $8,000Utilities, maintenance and janitorial supplies; refreshments for visitors to Loring House and office supplies such as paper, envelopes, toner, paper clips, etc.
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
192200 Property & Casualty Insurance $11,816 $13,863 $14,000Property, liability, automobile, Directors and Officers, Worker’s Compensation, Crime insurance, etc. on the diocesan office, staff, and volunteers.
192201 Safe Church Training $2,593 $2,880 $2,500To cover the cost of training materials used by the Safe Church Training Facilitator.
192300 Parking $3,846 $3,780 $3,700To cover the cost of parking space rental for staff at Loring House so the front circle is free for visitors’ use.
192301 Maintenance - General $7,707 $7,500 $7,500Items charged to this line item are for the cleaning and general maintenance of Loring House.
192302 Maintenance - Capital $1,000 $500 $500This line covers capital improvements for Loring House.
192303 Maintenance - Capital/Roof Reserve $1,000 $500 $1,000This line funds a reserve for capital improvements..
192500 Phone/Internet $12,785 $12,000 $12,000This line covers the costs of diocesan office phone service, long distance charges, incoming toll-free calls, cell phones for the Bishop, Canons, and Bishop’s Assistant, e-mail accounts and internet access for diocesan staff, and web hosting.
192600 Postage $7,707 $9,720 $8,000The cost of all mail sent from the Diocesan Central Office is charged to this account.
192700 Equipment Depreciation $9,422 $450 $0To cover the cost of depreciating capitalized equipment.
192701 Equipment Maintenance/Rentals $7,088 $8,200 $7,500Maintenance contracts on the copiers and phone system, and leasing for the postage machine are covered by this line.
192900 Miscellaneous Expenses $3,381 $1,200 $1,200This is to cover unforeseen miscellaneous expenses.
19XXXX Bank Service Fees $0 $0 $2,400The cost of maintaining our bank relationship for payroll and general diocesan accounts.
193000 Legal Expenses $1,000 $250 $1,250For the cost of legal consultations not handled by the Chancellor (the Chancellor is the Bishop’s Counsel) and to continue building reserve monies for unanticipated legal expenses with funds not expended for current year expenses. This line also covers travel and registration fees for the Chancellor to attend regional and national gatherings of Chancellors.
Total Diocesan Operations $152,230 $159,717 $159,294
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Line 2010 2011 2012Item Description Actual Adjusted Proposed Budget Budget
Bishop and Staff
194000 Salaries $623,244 $585,589 $576,303See the detailed schedule for individual positions making up the Bishop and Staff budget category for the 2012 budget year.
194100 Housing $84,376 $66,767 $61,739That portion of compensation designated as housing by ordained staff members.
194200 Benefits $194,354 $190,419 $177,466Diocesan staff health, dental and life insurance; social security/self-employment tax reimbursement; and short term income replacement insurance as meets eligibility requirements.
194300 Pension $116,042 $111,617 $114,226Pension payments for the staff as meets eligibility requirements.
194500 Business Travel Expenses $23,897 $22,000 $20,000These monies are for bishop and staff travel, lodging, meals on the road, and mileage.
194600 Staff Continuing Education $3,841 $5,000 $5,000These monies are to enable staff to obtain continuing education and update their skills.
Total Bishop & Staff $1,045,754 $981,393 $954,734
190109 New Initiative Fund $0 $26,280 $31,115This item continues a grant program begun in 2011 to invite congregations to submit applications to fund new ministries and initiatives in their local communities. Diocesan Council will invite, review and make determina-tions on the grants, with preference given to those proposals that are collaborative and able to be replicated in other parts of the diocese.
19XXXX Stewardship and Evangelism $0 $30,000 $31,115This item will continue the work begun in 2011 of supporting congregations in stewardship efforts by providing programs, education and resources.
G R A N D T O T A L E X P E N S E S $2,069,756 $2,019,819 $1,975,561
Excess Income over Expenses $0 $0 $0
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The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
Meals at ConventionFrom 7:30 to 9:30 a.m. on Friday and from 7 a.m. to 8 a.m. on Saturday, all are invited to enjoy a complimenta-ry continental breakfast of orange and cranberry juices, coffee, tea and decaf, oatmeal, freshly baked pastries and muffins, a toast station with sweet butter and fruit preserves, seasonal fresh fruit, cereals and granola with milk. Coffee, tea, decaf and ice water will be available at three beverage stations throughout Convention.
Friday, October 21Friday, October 21
Boxed Lunch - Available at Noon in the Ketchum/Riley Room adjacent to the Ballroom Lobby - $10 per personThe boxed lunch includes choice of sandwich, potato chips, whole fresh fruit, cookie or brownie, appropriate condiments and utensils, assorted canned sodas or bottled water.
Sandwich Choices – with cheese on multi-grain bread: Smoked Turkey or Rare Roast Beef or Vegetable Wrap
Thanksgiving Dinner (5:00 to 7 p.m.) - $20 per person ving Dinner (5:00 to 7 p.m.) - $20 per person ving DinnerAll are welcome to the social hour, including those who choose to enjoy dinner at a nearby restaurant. Hors d’oeuvres will be served at both the South Ridge Base Lodge and the North Peak Lodge (the North Peak is accessed by a 7-minute ride on the Chondola located just outside South Ridge).
Dinner MenuButternut squash and Apple SoupSummit SaladTurkey with GravyMashed PotatoesRoasted SquashStuffingCranbery SauceGreen Beansor a Plated Vegetarian Dinner Dessert
Saturday, October 22, 2011Saturday, October 22, 2011
Soup, Sandwich and Salad Buffet – Served at Noon in the North/South Ballroom - $14 per person(Because of limited seating only 140 tickets will be available, so please order early if you’d like this option.)New England Clam ChowderOld World MinestronePasta Salad with Vinaigrette DressingFresh Fruit SaladHoney Glazed Ham and Swiss SandwichChicken Salad SandwichChef’’s Dessert
or
Boxed Lunch - Available at Noon in the Ketchum/Riley Room adjacent to the Ballroom Lobby$10 per personThe boxed lunch includes choice of sandwich, potato chips, whole fresh fruit, cookie or brownie, appropriate condiments and utensils, assorted canned sodas or bottled water. Sandwich choices listed above.
52
The 192nd Annual Convention of the Episcopal Diocese of Maine - October 21-22, 2011
CONVENTION MEAL ORDER FORM
Meals are PRE-PURCHASE only. Meal orders and payments must be received at thediocesan office NO LATER than Friday October 14, 2011.
Send this completed order form, along with a check made out to the “Diocese of Maine” to: Diocese of Maine
ATTN: Convention Meals143 State Street
Portland, ME 04101-3799
Tickets will be available for pick-up in the Ballroom Lobby. Please make a copy of this form for your records and bring it with you to Convention.
Congregation ________________________ Town ___________________
