91
Online Conference June 17 th and 18 th 2015 WWW.COLLAB365.EVENTS Office 365 for Beginners Veronique Palmer Lets Collaborate
| Date post: | 14-Apr-2017 |
| Category: |
Technology |
| Upload: | veronique-palmer |
| View: | 834 times |
| Download: | 0 times |
Online Conference
June 17th and 18th 2015
WWW.COLLAB365.EVENTS
Office 365 for Beginners
Veronique PalmerLets Collaborate
WWW.COLLAB365.EVENTS
Veronique PalmerLets Collaborate
Email : [email protected] : @letscollabza, @veroniquepalmerFacebook : Veronique Free SpiritLinkedIn : Veronique Palmer
Managing Member 5 times SharePoint MVPUser Adoption SpecialistActivist and Environmentalist
Contact Details
WWW.COLLAB365.EVENTS
Session Audience • Business less than 10 people• One man bands• Technically challenged• Interested beginners
WWW.COLLAB365.EVENTS
Decisions Decisions Decisions
WWW.COLLAB365.EVENTS
58 products under the
banner
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Education
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
…
WWW.COLLAB365.EVENTS
Stop!Why are you
Buying?
WWW.COLLAB365.EVENTS
EmailMicrosoft
Office
Skype
Document Management
…All of the Above
Collaboration
BI
WWW.COLLAB365.EVENTS
Most small businesses just need :• A way to communicate with their team• A secure place to store documents• The ability to share documents with their
team and/or customers and/or partners• Mobile access• Email• Website
WWW.COLLAB365.EVENTS
Is Office 365 for
Business the way to
go?
WWW.COLLAB365.EVENTS
Source : https://blogs.office.com/2015/09/04/office-365-news-roundup-12/
15 million subscribers
A million more signing up monthly
50 000 new SMB’s sign up monthly
Controls more the 25% of the enterprise market
WWW.COLLAB365.EVENTS
Short VersionBuy the
products you need
separately as you need
them
Or buy the whole lot
prepacked in E3
WWW.COLLAB365.EVENTS
BUT!
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
30 Day, 25 User Trials on Some Packages, Yay
WWW.COLLAB365.EVENTS
Let’s Set One Up!!E3
https://products.office.com/en-za/business/office-365-enterprise-e3-business-software
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
If you just want to test Office 365, don’t use your real company name – use a fake company or you won’t be able to use it again on the real version you sign up for
WWW.COLLAB365.EVENTS
High security, or…
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
A few minutes is all it takes
WWW.COLLAB365.EVENTS
Check for
confirmation
WWW.COLLAB365.EVENTS
The portal configures itself
WWW.COLLAB365.EVENTS
All done
WWW.COLLAB365.EVENTS
All portals get Admin dashboards to manage the
account (tenant)
WWW.COLLAB365.EVENTS
• Buy licenses• Add users• Assign licenses to
them
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Doesn’t tell you which users have expired though and been
assigned though, need to check one by one
WWW.COLLAB365.EVENTS
Don’t forget to renew credit card details
WWW.COLLAB365.EVENTS
Buy on demand, some let you pay monthly, some annually
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Select the user and edit details as required, or
double click their name under Display Name to see
more details
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
etc
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
For advanced settings, importing
emails, domain mapping –
phone a friend!
WWW.COLLAB365.EVENTS
Messages not emailed! Need to check manually
…Ugh!
WWW.COLLAB365.EVENTS
Be ready!
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Access SharePoint from the top left app icon and click Sites
WWW.COLLAB365.EVENTS
It will default to OneDrive at first click. Fix once off setting up of time zone and language first.
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Click the app suite icon to jump between apps and get to SharePoint (Sites)
WWW.COLLAB365.EVENTS
The Team Site icon and link goes to the default
home page of your intranet
WWW.COLLAB365.EVENTS
A default SharePoint 2013 Enterprise team site to be configured into your company’s intranet
WWW.COLLAB365.EVENTS
You don’t need the get started blocks, remove them
WWW.COLLAB365.EVENTS
The main menu is the Settings cog on the top right
WWW.COLLAB365.EVENTS
There are plenty of settings to be configured and
used – this is not for amateurs, get proper training
WWW.COLLAB365.EVENTS
If you can’t find something, Site Contents is the first place to look – or search for it
WWW.COLLAB365.EVENTS
Recycle Bin in case
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Lots of document management options
available
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Sharing rocks!
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Standard Views are most used
WWW.COLLAB365.EVENTS
Make SharePoint work for you
WWW.COLLAB365.EVENTS
WWW.COLLAB365.EVENTS
Permissions on your intranet is where it
starts getting tricky…
WWW.COLLAB365.EVENTS
Use SharePoint for :• Automate business
processes• Team, events and training
calendars• Research and knowledge
sharing portal• Project management and
dashboards• Timesheets• Supplier and client
databases• Helpdesks• etc etc etc
• Team discussions• Policies, procedures and
standards• Imparting values, mission and
vision• Templates• Corporate identity docs• Managing invoices and
statements• Manage expense claims and
cashflow• Converting paper forms to
online forms• Assigning tasks• HB – payslips, letters of
appointment
WWW.COLLAB365.EVENTS
Some apps don’t play nicely with others – you need a content
management strategy
WWW.COLLAB365.EVENTS
But that dear friends, is a very long story for
another day
WWW.COLLAB365.EVENTS
Access SharePoint directly by typingthecompanynameyouregistered.sharepoint.com
WWW.COLLAB365.EVENTS
Groups vs Team Sites Governance Considerations
Outlook
WWW.COLLAB365.EVENTS
OneDrive vs Team Sites vs Extranet Governance Considerations
OneDrive
WWW.COLLAB365.EVENTS
PROS• Very low barrier to entry• No hardware considerations• Latest version of software always• Pay for what you use• Lots of space (50GB mailboxes etc)• One stop shopping• Work from anywhere, anytime on any
device• Everything is configurable
WWW.COLLAB365.EVENTS
CONS• Too many options and conflicting
governance• All your data is on someone else’s
servers• No internet = no business• No control or notification on what
features are activated when• Always on bleeding edge of
technology• May need professional services to
configure SharePoint and some Office 365 settings
WWW.COLLAB365.EVENTS
Next Steps• Understand your
problem• Investigate the
options• Phone Microsoft if
unsure• Start small• Get training• Plan for adoption
WWW.COLLAB365.EVENTS
Ongoing commitment
is required
WWW.COLLAB365.EVENTS
Stay tuned for more great sessions …
Thanks for watching!
WWW.COLLAB365.EVENTS
Microsoft Office 2016 Training Videoshttps://support.office.com/en-gb/article/Office-Training-Center-b8f02f81-ec85-4493-a39b-4c48e6bc4bfb?ui=en-US&rs=en-GB&ad=GB
Office 365 Training Videoshttps://support.office.com/en-gb/article/Office-365-training-396b8d9e-e118-42d0-8a0d-87d1f2f055fb
Office 365 for Business Use Plans and Pricinghttps://products.office.com/en-za/business/compare-office-365-for-business-plans
Office 365 for Home / Personal Use Plans and Pricinghttps://products.office.com/en-za/whats-new-office
SharePoint Online and SharePoint Server Only Plans and Pricinghttps://products.office.com/en-za/SharePoint/compare-sharepoint-plans?legRedir=true&CorrelationId=b654b5c9-5e2a-44d2-9701-f00978ba044a
Office 365 FAQhttps://products.office.com/en-za/business/microsoft-office-365-frequently-asked-questions
Offic3 365 Guideshttp://labs.officeignite.com/Office%20365%20Guides.htm
Set Up Office 365 End to Endhttps://support.office.com/en-gb/article/Set-up-Office-365-for-business-6a3a29a0-e616-4713-99d1-15eda62d04fa
Office 365 Customer Success Centrehttps://success.office.com/en-us
Office 365 Roadmaphttp://roadmap.office.com/en-us
Making SharePoint More Effectivehttp://www.letscollaborate.co.za/making-sharepoint-effective/
SharePoint 2013 Helphttps://support.office.com/en-GB/search/results?query=sharepoint%202013&lcid=2057
SharePoint Guideshttp://labs.officeignite.com/SharePoint%20Guides.htm
Reso
urce
s
WWW.COLLAB365.EVENTS
Cheers from sunny
South Africa!!
