OFFICE 365State of Idaho
WHY???
• Did not want ongoing licensing costs
• Did not want Exchange or SharePoint in the Cloud
• MS/Office 2007 - Support Ended
• MS/Office 2016 cost = $40,000
• Already paying for Cloud Storage
• Hardly using features of Box Storage
• Office 365 provided:
• Updated Office Applications
• Cloud Storage at ½ Price
PURCHASE HISTORY
• 2007 - Purchased MS/Office 2007
• 2012 – Box Cloud Storage for Legislators
• $18/month per user
• 2013 – Box purchase for Legislative Staff
• 2017 – MS/Office 365 for Legislators & Staff
• $8/month per user
OFFICE 365 BUSINESS
• Locally Installed Applications
• OneDrive Storage
• Monthly Licenses
• Add Staff for Session
• Remove Staff after Session
• No Exchange, SharePoint,
Skype for Business
OFFICE 365 ADMINISTRATION• User Administration - Simple
• Synchronize AD – OU with Azure AD Connect
• Devices assigned to accounts upon logon
• OneDrive Administration – Convoluted
• Settings Divided in OneDrive & SharePoint
• No AD Grp Permissions for O365 Business
• Personal Settings & Shared Folder notifications
access with URLs
• Admin Access to Users’ OneDrive Files
• No Group Policy Support with O365 Business
OFFICE 365 VS. OFFICE 2016
+ Users can install MS/Office on 5 devices
+ Office Web Apps
+ Spreads costs over budget cycles
- Costs more over time
+ Latest version of software
- Software automatically changes
+ Comes with OneDrive
- OneDrive Limitations
BOX VERSUS ONEDRIVE• Administrative Access to User’s Files
• Box – Easy
• OneDrive - Difficult
• Local Copies of Files
• Box – User-Owned and Shared files under Common Folder
• Synchronize affects all users’ computers
• OneDrive – Separate location for Shared Folders
• Must set up download from each computer
• Folder Change Notifications
• Box – Easy to Set
• OneDrive – Hard to Set
• Password Updates
• Box – Passwords stay Synchronized
• OneDrive – New Login Required
LOCAL OFFICE APPLICATIONS
• Quick Access to OneDrive Folders
• Recent Copies Cached
• Shared Files and Folders
• Not stored in same folder as Your files
• Shared Files appear in Shared with Me
• Shared Folders do not
• Must Browse to find Local Copies
• Unused SharePoint Storage Displayed
• AutoSave feature with OneDrive files
• Allows simultaneous editing
ONEDRIVE FILES – LOCAL ACCESS
File ExplorerOpen in Word
OFFICE WEBSITE – WWW.OFFICE.COM
ONEDRIVE WEBSITE – WWW.ONEDRIVE.COM
ONEDRIVE WEBSITE – SHARED WITH ME
MOBILE DEVICES - REQUIREMENTS
• IPads & iPhones must be iOS 10 or better
• iPads 4 or newer
• Android 4.0 or later
• Files open in Mobile Office Apps