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Microsoft Office 365 Plans
Overview of features and comparison between the different subscription plans
As of 1st October 2014
Sharon Richardsonwww.aetio.com
ReadMe.First These are not official Microsoft slides. They are based on
information that has been shared publicly on the Internet and include our opinions based on evaluating the services
All references are included at the end
Usual disclaimers apply:
All content is for information purposes only with no warranties or guarantees provided regarding its accuracy. Use at your own risk.
Product names, logos, brands and other trademarks referred to within this presentation are the property of their respective trademark holders.
Copyright © 2014 Aetio Applications Ltd. All rights reserved
What’s in Office 365
An overview of the different services
Single subscription & login/identity across multiple online services and productivity apps
Office 365 services versus apps
Services are online versions of server software such as Exchange Online (email/calendaring), SharePoint Online (enterprise content management), Yammer (enterprise social network)
Apps are the traditional Office applications such as Word, Excel and PowerPoint, available across different platforms and devices. Features vary across device. Word on a Windows PC is different to Word on an Apple Mac and both are different to Word on a iPhone
The exception is the use of the word ‘Apps’ to describe functionality included within SharePoint Online, such as as Access Apps that enable you to create web-based databases that can be edited without needing the Access client application
Both are given the Office 365 branding when purchased as a per user / per month subscription, which can be confusing
Exchange Online
LyncOnline
SharePointOnline
OneDrivefor Business
Yammer
Office Apps
Desktop client, mobile and web-based productivity applications
Email-based messaging, personal calendar, contacts and tasks
Presence status, real-time messaging and online meetings
Enterprise content management, data-driven apps and search
File storage, sharing and cross-device synchronisation
Enterprise social network and group conversations
Office 365
Delve Office Graph: Contextual and social search / predictive analytics
Office Apps Variations
3 types of Office app for working with content and email:
Office client Native apps available for Windows PCs and Apple Macintosh computers
Office mobile Native apps available for Windows tablets and phones, Apple iPads and iPhones and Google Android devices
Office web Web-based apps that work within mostmodern web browsers. Support limit is usually current and most recent version
All Office 365 plans include Office web apps. Plans that include Office client and mobile apps allow them to be installed on up to 5 devices per user license except for the Personal Plan. Available apps vary by device
Office Apps by platform/device
WindowsPC/hybrid
AppleMac
Apple iPad
Windows Phone
Apple iPhone
AndroidDevice
Office Yes Yes Yes Yes Yes Not yet
Office Pro Yes No No No No No
OneNote Yes Yes Yes Yes Yes Yes
Lync Yes Yes Yes Yes Yes Yes
OneDrive*
Yes Not Yet Yes Yes Yes Not Yet
Yammer Yes Yes Yes Yes Yes Yes
Outlook Yes Yes No No No No
OWA Browser Browser Yes Yes Yes Not yetOffice = versions of Word, Excel and PowerPoint. Features vary by platform; Office Pro = also includes Access and Publisher; OWA = Outlook Web Access; *OneDrive for Business
Standard Storage Allowances
Plans that include Exchange Online and SharePoint Online 50GB individual mailbox per user 10GB + 500MB per user for shared web site storage
(e.g. Intranet and team site collections)
All Office 365 plans excluding Kiosk (K) licenses or non-subscription Office plans (one-time software purchases) 1TB file storage per user within OneDrive/OneDrive for
Business (shared with personal site storage for plans that also include SharePoint Online)
Changes announced in October 2014 Eliminated the Office 365 Small Business Plan
(was restricted to 25 users with no AD integration) Means all Office 365 business plans include AD integration Now just two categories: Office 365 Business for up to 300 users,
and Office 365 Enterprise for unlimited number of users
Introduced Office-only plans (no Exchange or SharePoint) Available in both categories, called ‘Office 365 Business’ and
‘Office 365 Enterprise ProPlus’ Presumably intended for clients that license another service for
email and web sites but want Office client apps to create/edit files…
Apps included with Office client subscriptions vary slightly Business plans do not include Access or Lync client apps
Office 365 Plan Variations
Business and Enterprise (E) Plans
Government (G), Academic (A) and Non-Profit Plans
Kiosk (K) Workers
Home plans and one-time purchases of Office software
Government and Academic plans are lower-cost versions of the Enterprise (E) plans but share ‘most’ of the features
Business plans are limited by user numbers and have reduced functionality or scale compared to Enterprise plans. They can now be upgraded (the older P-plans – pre-2013 - cannot)
Home plans and one-time purchases are for Office apps only
Commercial Sector Plans
Business and Enterprise Subscription Models
Price & Feature Comparison
Office 365 Business Office 365 Enterprise
BusinessEssentials
Business BusinessPremium
Enterprise E1
ProPlus Enterprise E3
$5.00 $8.25 $12.50 $8.00 $12.00 $20.00
Key Differences
Price
Maximum users
Office Client/Mobile
Yammer Enterprise
Self-service BI
3001 3001 3001 Unlimited Unlimited Unlimited
No Mostly2 Mostly2 No Yes Yes
??3 No ??3 Yes No Yes
Exchange Online Yes No Yes Yes No Yes
No No No No Partial Full
SharePoint Online
Site Collections 204 0 204 500K 0 500K
Partial No Partial Partial No Full
Business Options (< 300 users)
Plan Business Essentialsvs Business Premium
Business EnterpriseE1 – E4
Scalability Limits
Up to 3001 users20 web site collections
Up to 3001 usersNo email or web sites
Up to 500K+500K site collections
Ourobservations
Includes most Office 365 services but with reduced features. Main decision points are 1. whether to include Office or not, 2. Do you need features only available in Enterprise?
This option should only be considered if you only want Office and online file storage (via OneDrive), and do not need Access, Lync or Excel BI tools
Consider E3/E4 or ProPlus if you need Access client, Lync client, self-service BI (Excel Power Pivot fun), info rights management, eDisovery, or unified messaging, or want to scale SharePoint Online
Pricing $5 / $12.50 with Office
$8.25 with Office $8 - $22
Business Essentials is priced competitively against Google Apps and with a stronger feature set for web content management scenarios. Enterprise E1 is no longer a consideration unless solely want to scale SharePoint Online for the basic features and do not want Office client apps included or have already licensed Office separately
Enterprise Options (> 300 users)
Plan E1 E3 / E4 ProPlus
Limits Does not include business intelligence, information rights mgmt, eDiscovery, data services (Excel, Visio, BCS), hosted voicemail, Duet Online (SAP integration), advanced search
E3 Includes everything listed on the left + Office client and mobile apps
E4 is E3 + unified messaging (PBX integration across desk phone, mobile and Lync)
Office only, but includes all apps – Access, Lync and Excel BI tools
Does NOT include Exchange, SharePoint or Yammer
Ourobservations
Seeing increasing number of new features being released to E3/E4 plans only.
This option is the entry point for ECM, BI and data-driven solution needs
Only consider if just want full set of client apps, not online content services
Pricing $8 $20 - $22 with Office $22 with OfficeE1 remains competitively priced against Google Apps and has a stronger feature set in comparison. But it is being left behind E3/E4 if the full range of enterprise content management, business intelligence and data integration services are desired. If only want full SharePoint and not Office, consider the standalone SharePoint Online (Plan 2) – see Extras slide.
Upgrade options
Can upgrade to a higher plan and adjust licenses within each plan at any time during an annual contract (and can have a mix – e.g. some users on E1 and some on E3). Can NOT downgrade to a lower plan:
Business Can adjust licenses between Essentials and Premium plans Can upgrade to Enterprise plans
Enterprise Can adjust licenses between E1, E3, and E4 plans Can NOT downgrade to Business plans
Non-Commercial Plans
Government, Academic and Non-Profit subscriptions
Non-commercial plans
Government and Academic plans are (almost) the same as Enterprise plans but offered at a reduced or no fee
Non-Profits can choose between Business and Enterprise plans depending on the organisation size
Organisations have to verify status with Microsoft. For government and education, a qualifying domain is required (.gov, .edu or global equivalent). Non-profits must hold recognisable charitable status within their country of registration
Observation: The entry level for each of these plans tend to match the equivalent Google Apps plan in terms of subscription fees. (Both include web-based Office editing tools, messaging, sites and file storage) There is little incentive for Microsoft to include significantly more advanced features
Government
Government plans are G1 and G3, mapping to E1, and E3 except they do not include Access apps within SharePoint Online
Observation: E1/G1 is competing against the Google Apps equivalent. E3/G3 includes Office client and mobile apps plus more advanced content management and business intelligence
Office 365 Enterprise
Enterprise E1/G1
Enterprise E3/G3
$6.00 $17.00Price
Maximum users Unlimited Unlimited
Academic
Academic plans are A2 and A3, mapping to E1 and E3
E1 services are free.E3 licenses are set at a lower fee for students and higher fee for faculty staff
Office 365 Enterprise
Enterprise E1/A2
Enterprise E3/A3
Free $2.50 / $4.50Price
Maximum users Unlimited Unlimited
Non-Profit
Non-profits can receive Business Essentials and Enterprise E1 licenses as a donation or can license Business Premium or Enterprise E3 at a reduced fee
Office 365 Business Office 365 Enterprise
BusinessEssentials
BusinessPremium
Enterprise E1
Enterprise E3
donation $2.00 donation $4.50Price
Maximum users 300 300 Unlimited Unlimited
Other Plans
Kiosk workers, Home plans and individual services/extras
Other plans… Kiosk Worker plans are designed for organisations with a large
number of staff who do not have dedicated PCs
Home plans/One-time purchases are focused on Office applications only, with OneDrive integration for file storage. They do not include online content services (Exchange, Yammer, SharePoint, Lync)
Extras are designed for Enterprise (E1 – 4) tenancies. Services can be licensed standalone – e.g. if only a small team need Project, then individual Project licenses can be purchased just for those users.
Observation: It is rarely cost-effective to purchase one of the standalone services organisation-wide, e.g. Exchange Online, unless Office client is licensed through a separate agreement and you specifically do not want the other services
Kiosk Workers
Kiosk licenses are suitable for workers who do not have a dedicated device but require access to email and content
Requires an Enterprise Plan (E, G or A) to be in place, i.e. at least one E1/E3 user license, to administer the environment
Kiosk licenses are given 2GB mailbox storage with Exchange Online, can access SharePoint sites and can create/edit documents using Office Web Apps. They do not have access to OneDrive for Business and do not count towards the shared storage allowance
Office 365 Enterprise
Enterprise K1
$4.00Price
Maximum users Unlimited
Home Plans and One-Time Purchases
Home Plans (per month) One-time Purchase
Office 365Home
Office 365Personal
Office Home &Student 2013
Office Home &Business 2013
OfficeProfessional 2013
$9.995 $6.995 $139.99 $219.99 $399.99
Key Differences
Price
What’s included
Client Installs
Online Storage
Word, Excel, PowerPoint, OneNote, Outlook, Publisher,
Access
Word, Excel, PowerPoint,
OneNote
All on the Left + Outlook
All on the left +
Publisher, Access
5 PCs or Macs 1 PC or Mac 1 PC 1 PC 1 PC
Tablets/Phones 5 tablets + phone1 tablet + phone No No No
1 TB per userup to 5 users
1 TB for 1 user
15GB 15GB 15GB
Skype
Version updates Included Included No No No
60 mins incl. 60 mins incl. No No No
Office 365 Enterprise Extras/SubsetsVarious standalone or combo-plans, including:
Exchange Online ($4 - $8 per user per month) Two plans available – with and without archiving/eDiscovery
SharePoint Online (similar pricing to Exchange Online) Two plans available – Plan 1 (E1 features), Plan 2 (E3
features)
Project Online
Additional Office client applications Project Pro, Visio Pro
+ Microsoft Dynamics CRM
References Office 365 plans comparison (Business, with links to other
sectors) http://office.microsoft.com/en-us/business/compare-all-office-365-for-business-plans-FX104051403.aspx
Office 365 Home subscriptions/One-time Office purchaseshttps://office.microsoft.com/en-us/buy/compare-microsoft-office-products-FX102898564.aspx
Office 365 Service Descriptionshttp://technet.microsoft.com/en-us/library/jj819267.aspx
SharePoint Online Software Boundarieshttp://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/sharepoint-online-software-boundaries-and-limits-HA102694293.aspx
Footnotes1. There is conflict between Microsoft documents as to whether the
maximum number of users on a Business plan is 300 or 250. We think 300 is likely the correct number
2. Office within the Office 365 Business Plans do NOT include Access or Lync client. If you require Access, Lync or the self-service BI features available within Excel, you will need an Office 365 Enterprise ProPlus or E3/E4 plan
3. There is conflict between Business and Non-Profit plan pages as to whether or not Yammer social networking features are included in the Business Plans or are Enterprise-only.
4. Site collection limits haven’t yet been updated since the change to Business plans, we’re assuming it is staying at 20 (the limit for the old Midsize Business plan)
5. Discounts are available for Home Plans when purchasing on an annual instead of monthly subscription – 16% (pretty much 10 months for the price of 12)
Closing comments Microsoft Office 365 plans remain a confusing array of naming
conventions and licensing options, exacerbated by adding Office-only plans within the Business and Enterprise ranges
But at least Microsoft puts all this information online and is transparent (and now pretty flexible) about pricing options
This presentation was created to consolidate information that is spread across different locations and enable a quick (rough) comparison between the plans
Services and licensing options can be updated at any time so do always check the Microsoft web site for details and the latest information before making any purchasing decisions
Microsoft Office 365 Plans
This has been a summary of the available Office 365 plans based on information available up to 1st October 2014.
More details can be found at http://aetio.com/2014/10/07/office-365-plans-overview-2014/
Sharon [email protected]