OFFICE OF THE DIRECTOR OF EDUCATION REGULAR BOARD … 23, 2019 · Roy Edwards Room . Regular...

OFFICE OF THE DIRECTOR OF EDUCATION

REGULAR BOARD MEETING

PUBLIC SESSION

MEETING AGENDA – Wednesday, October 23, 2019 NOTE: PUBLIC SESSION will commence at 6 P.M., followed immediately by the

COMMITTEE OF THE WHOLE in CLOSED SESSION (ROY EDWARDS ROOM). PUBLIC SESSION will resume at 7 P.M. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call (3) Approval of Agenda (4) Approval of Minutes (a) Minutes of the Regular Meeting of the Board held September 25, 2019 (b) Minutes of the Special Meeting of the Board (Trustee Appointment) held October 15, 2019 (c) Minutes of the Special Meeting of the Board held October 15, 2019 (5) Declaration of Conflicts of Interest CLOSED SESSION B. Committee of the Whole

(1) Personnel Matters PUBLIC SESSION C. (1) Report from Student Trustees

(2) Trustee Tribute - Nil (3) Delegations - Nil

D. RECOMMENDATIONS FOR ACTION

(1) Report from the Closed Session of the Board in Committee of the Whole

(2) Matters Arising from Previous Meeting:

Motion(s) for which notice was given at previous Board Meeting - Nil

(3) Notice of Time Sensitive Motions from Statutory Committees - Nil

(4) Committee Minutes/Reports - Items for Decision (a) Report of the Special Education Advisory Committee Meeting held

September 9, 2019

(5) Staff Reports - Items for Decision

(a) Simcoe County Student Transportation Consortium Annual General Meeting (AGM) Designated Voting Member and Alternate Voting Member

(6) Committee Minutes/Reports - Items for Information

(a) Report of the Business and Facilities Standing Committee Meeting held

October 2, 2019 (b) Report of the Program Standing Committee Meeting held

October 9, 2019 (c) Report of the Human Resources Standing Committee Meeting held

October 9, 2019 (d) Report of the Parent Involvement Committee Meeting held

September 17, 2019 (e) Report of the Accessibility Advisory Committee Meeting held

May 27, 2019

(7) Staff Reports - Items for Information - Nil E. OTHER MATTERS

(1) Reports from Liaison Members (2) Notices of Motion for next meeting (3) Questions and Proposals from Trustees (4) Professional Development Seminars Attendance (5) Reports/Update from Staff

(6) Correspondence F. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY

COMMITTEES

Audit Committee Meeting – November 4, 2019 at 6 p.m. – Coldwater Room Business and Facilities Standing Committee Meeting – November 6, 2019 at 6 p.m. – Roy Edwards Room Special Education Advisory Committee Meeting – November 11, 2019 at 6:30 p.m. –

Georgian Room Special Board Meeting – Audit – November 13, 2019 at 6 p.m. – Roy Edwards Room

Program Standing Committee Meeting – November 13, 2019 – following Special Board Meeting – Roy Edwards Room Human Resources Standing Committee Meeting – November 13, 2019 – following Program Meeting – Roy Edwards Room

Parent Involvement Committee Meeting – November 19, 2019 at 6 p.m. – Georgian Room Accessibility Advisory Committee Meeting – November 25, 2019 at 10:30 a.m. – Roy Edwards Room

Regular Meeting of the Board – November 27, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. – Roy Edwards Room

G. ADJOURNMENT

SIMCOE COUNTY DISTRICT SCHOOL BOARD

PUBLIC SESSION RECOMMENDED ACTION – WEDNESDAY, OCTOBER 23, 2019

REPORT FYI DecisionReq.

MOTION

A-1 Land Acknowledgement of Traditional Territory A-2 Call Meeting to order. Roll Call A-3 √ That the agenda be approved as printed. A-4-a Board Minutes September 25, 2019

√ That the Minutes of the Regular Meeting of the Board held Wednesday, September 25, 2019 be approved as printed.

A-4-b Special Board Minutes (Trustee Appointment) October 15, 2019

√ That the Minutes of the Special Meeting of the Board held Tuesday, October 15, 2019 be approved as printed.

A-4-c Special Board Minutes October 15, 2019

√ That the Minutes of the Special Meeting of the Board held Tuesday, October 15, 2019 be approved as printed.

A-5 Declaration of Conflicts of Interest

MOTION √ That we go into Closed Session of the Committee of the Whole. PUBLIC SESSION C-1 Report from Student Trustees

C-2 Trustee Tribute

Nil

C-3 Delegations

Nil

D-1 Report from the Closed Session of the Board in Committee of the Whole

D-2 Matters Arising from Previous Meeting

Nil

D-3 Notice of Time Sensitive Motions from Statutory Committees

Nil

D-4-a SEAC September 9, 2019

√

That the Board approve a letter written by the SCDSB SEAC Chairperson and Vice-chairperson to the Minister of Education addressing the impact of the removal of the Local Priorities Funding related to Special Education.

SIMCOE COUNTY DISTRICT SCHOOL BOARD RECOMMENDED ACTION - 2 October 23, 2019

D-5-a Simcoe County Student Transportation Consortium Annual General Meeting (AGM) Designated Voting Member and Alternate Voting Member

√ √

(1) That the Board appoint _________________ to serve as the designated voting member for the November 28, 2019, SCSTC AGM, as set out in APPENDIX A of Report No. D-5-a, Simcoe County Student Transportation Consortium Annual General Meeting (AGM) Designated Voting Member and Alternate Voting Member, dated October 23, 2019. (2) That the Board appoint _________________ to serve as the designated alternate voting member for the November 28, 2019, SCSTC AGM, as set out in APPENDIX A of Report No. D-5-a, Simcoe County Student Transportation Consortium Annual General Meeting (AGM) Designated Voting Member and Alternate Voting Member, dated October 23, 2019.

D-6-a Business and Facilities October 2, 2019

√

D-6-b Program October 9, 2019

√

D-6-c Human Resources October 9, 2019

√

D-6-d PIC September 17, 2019

√

D-6-e AAC May 27, 2019

√

D-7 Staff Reports – Items for Information

Nil

E-1 Reports from Liaison Members

E-2 Notices of Motion for Next Meeting

E-3 Questions and Proposals from Trustees

SIMCOE COUNTY DISTRICT SCHOOL BOARD RECOMMENDED ACTION - 3 OCTOBER 23, 2019

E-4 Professional Development Seminars Attendance

E-5 Reports/Update from Staff

E-6 Correspondence

Nil

Future Business

Adjournment √ Motion to Adjourn

REPORT NO. A-4-a

OCTOBER 23, 2019 TO: The Chairperson and Members of the Simcoe County District School Board FROM: The Secretary SUBJECT: MINUTES OF THE REGULAR MEETING OF THE BOARD HELD SEPTEMBER 25, 2019 _____ The regular meeting of the Simcoe County District School Board was held on Wednesday, September 25, 2019 at the Education Centre. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call PRESENT: Trustees Donna Armstrong, Peter Beacock, Sarah Beitz,

Debbie Connors, Jodi Lloyd (Chairperson), Beth Mouratidis, Robert North (Vice-chairperson), David O’Brien, Tanya Snell, Lisa-Marie Wilson.

Electronic Participation Paula Jade Sandy. Student Trustees Maya Aldis, Mylan Nguyen, Fouz UI-Mubeen. Administration Steve Blake, John Dance, Rick Defoe, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby,

Hanne Nielsen, Doug Paul, Chris Samis, Dawn Stephens. Recording Secretary Jennifer Henry. The Chairperson called the meeting to order at 6 p.m.

(3) Approval of Agenda MOTION Moved by David O’Brien Seconded by Lisa-Marie Wilson That the Agenda be approved as printed. CARRIED (4) Approval of Minutes Minutes of the Regular Meeting of the Board held August 28, 2019 (A-4-a)

Moved by Lisa-Marie Wilson Seconded by Tanya Snell

REPORT NO. A-4-a OCTOBER 23, 2019 - 2

That the Minutes of the Regular Meeting of the Board held Wednesday, August 28, 2019 be approved as printed. CARRIED

(5) Declaration of Conflicts of Interest - Nil

B. Committee of the Whole Moved by Peter Beacock Seconded by Lisa-Marie Wilson That the Board move into Committee of the Whole in Closed Session at this time. CARRIED The Public Session of the Board re-convened at 7 p.m. C. (1) Report from the Student Trustees

Student Trustee Mylan Nguyen reported on the success of the first Student Senate meeting. She shared that over 30 students were in attendance at the meeting, which took place at Bear Creek Secondary School. Lisa Kenny from the Ontario Education Leadership Camp spoke to students about leadership and explored leadership styles through various activities. The next Student Senate meeting will take place on October 23, 2019 at Orillia Secondary School.

The student trustees responded to questions from trustees. It was noted that electronic participation is not currently available for the Student Senate meetings, but is a platform that is being explored, as well as the possibility of having a live Instagram feed. The increased attendance at this evening’s Student Senate meeting was attributed to the meeting being held at a school which allows for more participation from students who are already there attending various clubs.

(2) Trustee Tribute - Nil

(3) Delegations - Nil

D. RECOMMENDATIONS FOR ACTION

(1) Report from the Closed Session of the Board in Committee of the Whole

Chair Lloyd reported that Trustee Beacock declared a conflict of interest as per legislated requirements.

Report from the Closed Session of the Board in Committee of the Whole from September 25, 2019.

Moved by David O’Brien Seconded by Debbie Connors #BP-2019-09-25-55 That the Board approve the school administrator appointment as set out in Report No. CL-B-2-a, School Administrator Appointment, dated September 25, 2019.

CARRIED

REPORT NO. A-4-a

OCTOBER 23, 2019 - 3 (2) Matters Arising from Previous Meeting:

Motion(s) for which notice was given at previous Board meeting - Nil

(3) Notice of Time Sensitive Motions from Statutory Committee - Nil

(4) Committee Minutes/Reports – Items for Decision

Report of the Business and Facilities Standing Committee Meeting held September 4, 2019 (D-4-a)___________________________

Chair Lloyd invited questions and discussion regarding the report and the recommendation before the Board of Trustees. MOTION Moved by Tanya Snell Seconded by Sarah Beitz #BP-2019-09-25-56 That the Board approve that a letter be written by the Simcoe County District School Board (SCDSB) Chairperson to the Minister of Education requesting that Pupil Accommodation Review Guidelines (PARG) be released so that the SCDSB can revise its policies and procedures accordingly to conduct Accommodation Review Committee (ARC) processes as needed. Trustees Snell and Beitz spoke to the motion stressing the need for policies and processes to be in place in order to address the needs of the system. They noted the difficult position that boards are placed in not having this tool in their tool box, and the importance in needing to bring the matter to the attention of the Minister.

It was suggested that the letter also be copied to the Ontario Public School Boards’ Association (OPSBA).

CARRIED Discussion ensued regarding the recommendation before the table pertaining to the capital priorities list. Chair Lloyd reported that she received a number of inquiries from members of the public following the September 4, 2019 Business and Facilities meeting. For clarification purposes, Chair Lloyd asked Brian Jeffs, Superintendent of Business and Facility Services, to provide an overview regarding the removal and addition of certain schools on the list. Chair Lloyd also sought clarification regarding annual renewal funding and whether schools can be closed in the absence of ARC guidelines. Superintendent Jeffs responded to the questions, and spoke to the rationale as to why Shanty Bay Public School was added to the list and why other schools were removed from the list. There was discussion regarding what the plan would be should the Ministry decide to fund a Shanty Bay replacement school, as well as the timelines for building a replacement school. The contingency plan, should the building fail in the meantime, was also discussed. Superintendent Jeffs also responded to questions from trustees regarding when the ARC guidelines may be expected from the Ministry, timelines placed on the capital priorities funding in 2017 versus the timelines for the recent call for capital priorities, and the challenges and pressures that the board may face in building schools within the Ministry imposed timelines.


In the absence of ARC guidelines from the Ministry and not having the tools available to conduct ARC processes, some trustees noted that they would be voting in favour of the proposed capital priorities list, even though they were not in agreement with Shanty Bay Public School being on the list.

Trustees acknowledged the work of staff in compiling the capital priorities list during this trying time, and encouraged the Ministry to respect the order of the list when making decisions.

Moved by Peter Beacock Seconded by Lisa-Marie Wilson #BF-2019-09-25-57 That the Board approve the list of capital priorities, as set out in Report No. BF-D-1, Capital Priorities Update, dated September 4, 2019.

CARRIED

Report of the Program Standing Committee Meeting held September 11, 2019 (D-4-b) Moved by David O’Brien Seconded by Tanya Snell #PRO-2019-09-25-58 That the Board approve revisions to Policy 4116 – French Immersion, as set out in APPENDIX C of Report No. PRO-D-1, Revisions to Policy 4116 – French Immersion, dated September 11, 2019.

Chris Samis, Superintendent of Special Education and Program, responded to a trustee question regarding whether there are any options that would allow families to keep their children together. The issues and considerations in being able to offer a fair and equitable lottery process were discussed. Chair Lloyd noted that this question has been raised and discussed by the Board of Trustees in the past.

CARRIED

(5) Staff Reports – Items for Decision - Nil

(6) Committee Minutes/Reports – Items for Information

Report of the Human Resources Standing Committee Meeting held September 11, 2019 (D-6-a)_______________________ This report was provided for information. Report of the Special Education Advisory Committee Meeting held June 3, 2019 (D-6-b)____________________________

Trustee O’Brien highlighted that the current SEAC Chairperson, a Family of Schools Consultant for Special Education and a Teacher at Fred C. Cook were the recipients of Inclusion Excellence awards from Empower Simcoe.

This report was provided for information.


Report of the Parent Involvement Committee Meeting held June 3, 2019 (D-6-c)______________________________ Trustee O’Brien noted that October 22, 2019 is the date for the annual School

Connections Event, and asked Superintendent Finlayson if he could share some of the details regarding the event. Stuart Finlayson, Superintendent of Education, reported that it is a school council development and networking event. He spoke to the agenda for the event, noting that staff is hoping for a large turn-out. Information regarding the event is posted on the board’s public website as well as social media.


(7) Staff Reports – Items for Information - Nil

E. OTHER MATTERS

(1) Reports from Liaison Members - Nil

(2) Notices of Motion for next meeting - Nil

(3) Questions and Proposals from Trustees

Chair Lloyd reminded trustees of the Orange Shirt Day Campaign - Every Child Matters being recognized nationally on September 30, 2019 as part of the commitment to reconciliation.

(4) Professional Development Seminars Attendance

Student Trustee Fouz UI-Mubeen declared that he and Student Trustee Mylan Nguyen will be attending the OSTA-AECO general meeting being held from October 17 to 20, 2019.

(5) Reports/Update from Staff

Director Blake noted that the SCDSB has received several policy directives from the Ministry of Education, including directives on the Health and Physical Education Curriculum, Career Studies Curriculum, service animals in schools and cellphone use. Daryl Halliday, Superintendent of Education, provided an update regarding the Ministry of Education’s memo on cellphone use in schools. Superintendent Halliday shared that the new requirements will come into effect on November 4, 2019 and that the SCDSB will update our Code of Conduct to reflect the Ministry of Education policy. Superintendent Halliday noted that this new requirement will have little effect on SCDSB schools, as the requirement aligns with the procedures already in place. Superintendent Samis provided an update on the revised Grade 10 Career Studies Curriculum that was released in July. Superintendent Samis shared that the SCDSB wrote and distributed lesson plans for teachers. The new curriculum includes a section related to financial literacy. Superintendent Samis also spoke about the requirement for the SCDSB to have an exemption procedure in place for parents/guardians who wish to exempt their child from the Growth and Development units of the Grade 1 to 8 Health and Physical Education Curriculum. He shared that the procedure will be implemented by the November 30 deadline and that there has always been an exemption option.


Superintendent Samis shared the Ministry of Education requirement to have a policy in place with regards to service animals in schools. He noted that SCDSB has an existing policy that is currently being reviewed to ensure compliance.

(6) Correspondence Chair Lloyd noted that there were technical issues with the audio feed during the live streaming of this evening’s Board meeting. F. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY COMMITTEES____________________________

Audit Committee Meeting – November 4, 2019 at 6 p.m. – Coldwater Room Business and Facilities Standing Committee Meeting – November 6, 2019 at 6 p.m. – Roy Edwards Room Special Education Advisory Committee Meeting – November 11, 2019 at 6:30 p.m. – Georgian Room Special Board Meeting – Audit – November 13, 2019 at 6 p.m. – Roy Edwards Room Program Standing Committee Meeting – November 13, 2019 – following Special Board Meeting – Roy Edwards Room Human Resources Standing Committee Meeting – November 13, 2019 following Program Meeting – Roy Edwards Room Parent Involvement Committee Meeting – November 19, 2019 at 6 p.m. – Georgian Room Accessibility Advisory Committee Meeting – November 25, 2019 at 10:30 a.m. – Roy Edwards Room Regular Meeting of the Board – November 27, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. – Roy Edwards Room

MOTION TO ADJOURN Moved by Peter Beacock Seconded by Lisa-Marie Wilson

That the meeting be adjourned at 7:52 p.m. CARRIED

REPORT NO. A-4-b

OCTOBER 23, 2019 TO: The Chairperson and Members of the Simcoe County District School Board FROM: The Secretary SUBJECT: MINUTES OF THE SPECIAL MEETING OF THE BOARD HELD OCTOBER 15, 2019 ____ The special meeting of the Simcoe County District School Board was held on Tuesday, October 15, 2019 at the Education Centre. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call PRESENT: Trustees Donna Armstrong, Sarah Beitz, Debbie Connors,

Jodi Lloyd (Chairperson), Beth Mouratidis, Robert North (Vice-chairperson), David O’Brien, Tanya Snell, Paula Jade Sandy, Lisa-Marie Wilson.

Student Trustees Mylan Nguyen, Fouz UI-Mubeen. Administration Steve Blake, John Dance, Rick Defoe, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby,

Hanne Nielsen, Doug Paul, Chris Samis, Dawn Stephens. Recording Secretary Jennifer Henry. REGRETS: Peter Beacock. Trustees Student Trustees Maya Aldis. The Chairperson called the meeting to order at 6:03 p.m.

(3) Approval of Agenda MOTION Moved by Beth Mouratidis Seconded by David O’Brien That the Agenda be approved as printed. CARRIED (4) Declaration of Conflicts of Interest - Nil

REPORT NO. A-4-b OCTOBER 23, 2019 - 2

(5) Presentations by Trustee Candidates for the Simcoe County District School

Board, Representing the Towns of Midland and Penetanguishene and Townships of Tay and Tiny__________________________________________

Chairperson Lloyd welcomed and thanked the candidates for their interest in the

trustee position with the Simcoe County District School Board (SCDSB).

All candidates were given 10 minutes to make a presentation to the Board. Trustees were given 10 minutes for follow-up questions. The presentation order of the candidates was determined by drawing numbers prior to the meeting. The draw was conducted by Superintendent Nielsen.

Following the candidate presentations, Chairperson Lloyd reviewed the voting

process. She informed the candidates that Superintendents Finlayson and Nielsen would be tabulating the votes. Candidates were given the option to assign a scrutineer if they wished to do so. No candidates requested a scrutineer, and no member of the audience volunteered to be a scrutineer.

MOTION Moved by Lisa-Marie Wilson Seconded by Sarah Beitz That the committee recess at this time. The committee reconvened at 7:46 p.m. The voting took place forthwith.

B. ELECTION AND APPOINTMENT OF TRUSTEE

(1) Election and Appointment of Trustee for the Simcoe County District School Board, Representing the Towns of Midland and Penetanguishene and Townships of Tay

and Tiny_______________________________________________________________

Following three rounds of voting, Chairperson Lloyd reported that Tyler Boswell was elected as trustee for the SCDSB Representing the Towns of Midland and Penetanguishene and Townships of Tay and Tiny.

Moved by Lisa-Marie Wilson Seconded by Tanya Snell #BP-2019-10-15-59 That Tyler Boswell be appointed as trustee for the Simcoe County District School Board, representing the Towns of Midland and Penetanguishene and Townships of Tay and Tiny, effective immediately following the signing of the trustee Declaration. CARRIED

REPORT NO. A-4-b OCTOBER 23, 2019 - 3

MOTION Moved by Beth Mouratidis Seconded by Debbie Connors That the ballots be destroyed. CARRIED

Trustee Boswell signed the trustee Declaration. C. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES AND ADVISORY COMMITTEES____________________________

Audit Committee Meeting – November 4, 2019 at 6 p.m. – Coldwater Room Business and Facilities Standing Committee Meeting – November 6, 2019 at 6 p.m. – Roy Edwards Room Special Education Advisory Committee Meeting – November 11, 2019 at 6:30 p.m. – Georgian Room Special Board Meeting – Audit – November 13, 2019 at 6 p.m. – Roy Edwards Room Program Standing Committee Meeting – November 13, 2019 – following Special Board Meeting – Roy Edwards Room Human Resources Standing Committee Meeting – November 13, 2019 following Program Meeting – Roy Edwards Room Parent Involvement Committee Meeting – November 19, 2019 at 6 p.m. – Georgian Room Accessibility Advisory Committee Meeting – November 25, 2019 at 10:30 a.m. – Roy Edwards Room Regular Meeting of the Board – November 27, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. – Roy Edwards Room

MOTION TO ADJOURN Moved by Sarah Beitz Seconded by Tanya Snell


REPORT NO. A-4-c

OCTOBER 23, 2019 TO: The Chairperson and Members of the Simcoe County District School Board FROM: The Secretary SUBJECT: MINUTES OF THE SPECIAL MEETING OF THE BOARD HELD OCTOBER 15, 2019 ____ The special meeting of the Simcoe County District School Board was held on Tuesday, October 15, 2019 at the Education Centre. A. (1) Land Acknowledgement of Traditional Territory (2) Roll Call PRESENT: Trustees Donna Armstrong, Sarah Beitz, Tyler Boswell,

Debbie Connors, Jodi Lloyd (Chairperson), Beth Mouratidis, Robert North (Vice-chairperson), David O’Brien, Tanya Snell, Paula Jade Sandy, Lisa-Marie Wilson.

Student Trustees Mylan Nguyen, Fouz UI-Mubeen. Administration Steve Blake, John Dance, Rick Defoe, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby,

Hanne Nielsen, Doug Paul, Chris Samis, Dawn Stephens. Recording Secretary Jennifer Henry. REGRETS: Peter Beacock. Trustees Student Trustees Maya Aldis. The Chairperson called the meeting to order at 8:15 p.m.

(3) Approval of Agenda MOTION Moved by Beth Mouratidis Seconded by David O’Brien That the Agenda be approved as printed. CARRIED (4) Declaration of Conflicts of Interest - Nil

REPORT NO. A-4-c OCTOBER 23, 2019 - 2

B. Committee of the Whole

Moved by Tanya Snell Seconded by Sarah Beitz

That the Board move into Committee of the Whole in Closed Session at this time. CARRIED The Public Session of the Board re-convened at 8:41 p.m. C. RECOMMENDATION FOR ACTION (1) Report from the Closed Session of the Board in Committee of the Whole - Nil

D. FUTURE BUSINESS OF THE BOARD, STANDING COMMITTEES

AND ADVISORY COMMITTEES____________________________ Audit Committee Meeting – November 4, 2019 at 6 p.m. – Coldwater Room Business and Facilities Standing Committee Meeting – November 6, 2019 at 6 p.m. – Roy Edwards Room Special Education Advisory Committee Meeting – November 11, 2019 at 6:30 p.m. – Georgian Room Special Board Meeting – Audit – November 13, 2019 at 6 p.m. – Roy Edwards Room Program Standing Committee Meeting – November 13, 2019. – following Special Board Meeting – Roy Edwards Room Human Resources Standing Committee Meeting – November 13, 2019 following Program Meeting – Roy Edwards Room Parent Involvement Committee Meeting – November 19, 2019 at 6 p.m. – Georgian Room Accessibility Advisory Committee Meeting – November 25, 2019 at 10:30 a.m. – Roy Edwards Room Regular Meeting of the Board – November 27, 2019 at 6 p.m., followed immediately by the Committee of the Whole in Closed Session, Public Session will resume at 7 p.m. – Roy Edwards Room

MOTION TO ADJOURN

Moved by Sarah Beitz Seconded by Lisa-Marie Wilson


REPORT NO. D-4-a OCTOBER 23, 2019

TO: The Chairperson and Members of the Special Education Advisory Committee FROM: Chairperson of SEAC Superintendent of Program and Special Education SUBJECT: MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE

MEETING HELD SEPTEMBER 9, 2019 The regular meeting of the Special Education Advisory Committee was held on Monday, September 9, 2019 at the Education Centre. Roll Call PRESENT: SEAC Members Donna Armstrong (Trustee), Kevin Berry (Chairperson), Mark Bryan, Andria Howe, Tamara Lavender, Robin Moore, David O’Brien (Trustee), Brandy Rafeek (Vice-chairperson), Mary Riggin Springstead, Rob Smith, Lisa-Marie Wilson (Trustee). Alternates Marina Johnson. Staff Stephen Bertelsen, Curt Davidson, Morag Davidson, Connie Gray,

Stephen McClelland, Danielle Mink, Lisa Newton, Chris Samis, Sue Watson. Recording Secretary Tina Bazuk. REGRETS: SEAC Members Rose-Ann Marchitto, Sally Seabrook, Yana Skybin. ABSENT: SEAC Members Dr. Susan Surry. Chairperson Berry called the meeting to order at 6:30 p.m.

A. Welcome and Introductions

(1) Welcome

(a) Land Acknowledgement of Traditional Territory

(b) Introductions Chairperson Berry welcomed committee members, staff and guests and shared regrets for the evening.

(c) SCDSB Special Education Statement of Beliefs (A-1-c) Sue Watson, Computer Software Technician (CST), read the Statement of Beliefs using a C-Pen Reader. The C-Pen Reader is a pocket-sized portable pen scanner that reads text aloud in a wide variety of languages including English, French or Spanish. The C-Pen

REPORT NO. D-4-a OCTOBER 23, 2019 - 2

allows a reader to capture lines of text that can be uploaded to a student’s computer.

Trustee Armstrong entered the meeting at this time.

(2) Approval of Agenda

Moved by Mary Riggin Springstead Seconded by Mark Bryan That the agenda be approved as printed.

CARRIED

(3) Approval of Minutes

(a) Minutes of the Regular SEAC Meeting held June 3, 2019 (A-3-a)

SEAC members were provided the opportunity to review the June 3, 2019 minutes using the C-Pen Reader.

Moved by Brandy Rafeek Seconded by Lisa-Marie Wilson That the minutes be approved as written.

CARRIED

(4) Declaration of Conflicts of Interest - Nil

B. Presentations (1) (a) Literacy Interventions for Students Diagnosed with a Learning Disability (B-1-a)

Stephen McClelland, Principal of Special Education, introduced Morag Davidson, Family of Schools Consultant for Special Education, and Lisa Newton, Research Associate, who presented pre and post results from the literacy interventions project for students diagnosed with, or suspected of having a Learning Disability (LD). The literacy interventions project was established to improve teacher practice based on Results Based Accountability in the regular classroom and to lessen the gap between students with, or suspected of, a LD, and students overall results in the Junior Education Quality Accountability Office (EQAO) Literacy Assessments and the Ontario Secondary School Literacy Test (OSSLT). The project involved:

i. gathering baseline data from 2017-2018 EQAO scores and report cards from students with an identification of a LD;

ii. choosing and implementing accommodations from psychological assessments or the cognitive processes assessment intervention tool (CPAIT); and,

iii. measuring the effectiveness of the chosen strategies.


Twenty-three participants (19 elementary teachers/two administrators/two secondary teachers) from the Innisdale Secondary School family of schools participated in the project. Administrators, teachers and students were asked to complete a pre and post survey; the results were positive. Regular classroom teachers are excited about using the CPAIT tool to guide differentiated instruction. The Research department will continue to identify schools with the largest population of at-risk students and family of schools’ consultants will provide support in the area of guided instruction. Chris Samis, Superintendent of Program and Special Education, Principal McClelland, Morag Davidson and Lisa Newton responded to questions from SEAC members at this time.

(b) FASD Educational Opportunities 2019-2020 (B-1-b)

Principal McClelland introduced Stephen Bertelsen, Family of Schools Consultant for Special Education, who shared educational opportunities related to Fetal Alcohol Spectrum Disorder (FASD). The Simcoe County FASD Coalition has sponsored a two-day province-wide conference on September 10 and 11, 2019 to discuss the collaborative approach to supporting students with FASD. The Simcoe County District School Board (SCDSB) will be presenting FASD strategies and practices and will focus on the educational structured learning environments/classrooms that are operating within the SCDSB, including:

i. Mackenzie Health FASD Class – Section 23 classroom at Emma King Elementary School.

ii. Type III Social Skills classroom at Assikinack Public School – supports students with suspected/confirmed FASD or acquired brain injury.

In addition to the conference, collaborative training sessions for FASD occur in Simcoe County twice a year. These sessions are open to the public and individuals can register on the Family Connexions website. The training sessions are as follows:

i. October 28 and 29, 2019 at Family Connexions, Bell Farm Road in Barrie; and,

ii. April 20 and 21, 2020 at the SCDSB. Superintendent Samis and Stephen Bertelsen responded to questions from SEAC members at this time.

C. Items for Decision - Nil

D. Items for Information

(1) Follow-up from Previous Meeting - Nil


(2) Staff Reports

(a) Summer Learning Opportunities: Assistive Technology Camp (D-2-a) Principal McClelland provided an overview of the Assistive Technology Summer Camps hosted by SCDSB special education staff this past summer. The Assistive Technology Camp was four and a half days from July 15-19, 2019 at Terry Fox Elementary School and July 22-26, 2019 at Ardagh Bluffs Public School. The theme of this year’s camp was Survivor Adventure. Participating students learned and used the features of Read Write for Google Chrome to create and navigate their own adventure story. The camp also introduced students to the use of the C-Pen Scanning Pen Reader. Students used the digital pen to read/hear cues and solve puzzles, complete scavenger hunts, etc. The camps provided support to students in Grades 4-8 (56 students), with an identification of learning disability or language impairment, who utilize specialized equipment in a regular classroom setting. The camp was designed to enable students and their parents/guardians to become more comfortable with web-based software tools to accommodate and support learning needs/skills. Feedback from students, parents/guardians and staff was extremely positive. Superintendent Samis and Principal McClelland responded to questions from SEAC at this time.

(3) Committee Reports - Nil

(4) SEAC Member Updates

(a) Association/Agency Updates – All (D-4-a) - Nil

(5) Board Member Updates

(a) Updates from Board Meetings (D-5-a)

Trustees O’Brien and Armstrong advised SEAC members of the following updates from Board: 1. With the unfortunate passing of Trustee Locke, the Board is looking for

nominations to fill the vacancy. 2. There are no updates at this time with regards to collective agreement

renewals and negotiations for the various union positions.

(6) Golden Buzzer 1. Principal McClelland shared a golden buzzer moment for September 2019.


E. Correspondence

1. A letter from the Brant Haldimand Norfolk Catholic District School Board SEAC to the

Minister of Education expressing concern regarding the changes to the funding model for Autism services and requests for immediate information on funding and transitional support that will be provided to school boards.

2. A letter from the Durham District School Board SEAC to the Minister of Education

encouraging the ministry to reconsider the proposed changes to class sizes and mandatory eLearning.

3. Four letters from the Greater Essex County District School Board SEAC to the Minister

of Education with regards to the following: i. requesting the ministry support Bill 64, Noah and Gregory’s Law, Transition to

Adult Developmental Services and Support, to ensure its passage; ii. urging the ministry to reconsider the decision to reduce Special Incidence Portion

(SIP) funding; iii. urging the ministry to reconsider the proposed changes to class sizes and

mandatory eLearning; and, iv. supporting Bill 44 to amend the Education Act to bring awareness and

understanding of students with Fetal Alcohol Spectrum Disorder. 4. A letter from the Hastings and Prince Edward District School Board SEAC to the

Minister of Education expressing concern with respect to the changes to the provincial funding model for Autism services and requests that the ministry review the funding decision and revise the Ontario Autism Plan.

5. A letter from the Ottawa-Carleton District School Board Chairperson to the Minister of

Education and Minister of Children, Community and Social Services expressing concerns regarding future supports for students with Autism Spectrum Disorders (ASD). They have requested further dialogue to find a solution that can meet the government’s objectives while providing adequate care and support for students with ASD.

6. A letter from the Ottawa-Carleton District School Board SEAC to SEAC Chairs

expressing support of the above-mentioned letter from the Ottawa-Carleton District School Board Chairperson.

7. A letter from the Peel District School Board SEAC to the Minister of Education

communicating their disappointment for the lack of response to their letter dated January 16, 2019, expressing concern with regards to changes to SIP funding. The Peel District School Board further states their disappointment to funding changes in general that affect students with special education needs (i.e. the elimination of local priorities funding, reduction of teachers, etc.) and urges the ministry to reconsider the funding model.

F. Other Matters

1. Vice-chairperson Rafeek, put a motion forward for SEAC to write a letter to the Minister of Education regarding a variety of concerns.

REPORT NO. D-4-a OCTOBER 23, 2019 - 6 MOTION Moved by Brandy Rafeek Seconded by Mary Riggin Springstead That the Simcoe County District School Board (SCDSB) Special Education Advisory Committee (SEAC) recommend that the Board approve a letter written by the SCDSB SEAC Chairperson and Vice-chairperson to the Minister of Education addressing the impact of the removal of the Local Priorities Funding related to Special Education. CARRIED The proposed letter is attached as APPENDIX A. G. Notices of Motion for Next Meeting - Nil

H. Adjournment

Moved by Lisa-Marie Wilson Seconded by Brandy Rafeek That the meeting be adjourned at 8:30 p.m. CARRIED The next meeting date is October 7, 2019.

Recommendation That the Board approve a letter written by the SCDSB SEAC Chairperson and Vice-chairperson to the Minister of Education addressing the impact of the removal of the Local Priorities Funding related to Special Education. Respectfully submitted by: Chris Samis Superintendent of Program and Special Education Approved for submission by: Steve Blake Director of Education

October 23, 2019

REPORT NO. D-4-a APPENDIX A OCTOBER 23, 2019

Simcoe County District School Board - www.scdsb.on.ca - 1170 Hwy 26 - Midhurst, ON – L9X 1N6 - 705-728-7570

October 24, 2019 Honourable Stephen Lecce Minister of Education Mowat Block, 22nd Floor 900 Bay Street Toronto, ON M7A 1L2 Dear Minister Stephen Lecce, We are writing to you on behalf of the Simcoe County District School Board's (SCDSB) Special Education Advisory Committee (SEAC). We are extremely concerned with the discontinuation of the Local Priorities Funding. This money has been used to fund special education programs and services, specifically for students with special education needs. This funding translated into much needed support for some of our most vulnerable students, the loss of which has had a direct and substantial impact across our school board. During the 2018-2019 school year, Local Priorities Funding provided to the SCDSB amounted to approximately $2.8M for special education in addition to the approved budget. Local Priorities Funding was used to hire:

• 0.8 FTE elementary social worker • 23 educational assistants and 5 child and youth workers • 12 special education resource teachers who were assigned to elementary schools to support

early literacy (direct reading instruction) in regular classes • 3.5 special education resource teachers in secondary schools to reduce the number of

Individual Education Plans (IEPs) per special education resource teacher (SERT) and reduce time of IEP completion and increase direct support to students in regular class placements

We are also extremely concerned that according to the release from the Ministry of Education (March 15, 2019), this funding seems to have now become subject to the upcoming central collective bargaining process. This significant loss is currently being felt by our students, staff and families, and we feel it is imperative to students’ success to reinstate this funding as soon as possible. We appreciate this government's willingness to listen, and respond to its constituents’ feedback, and we hope you will give this matter the attention that we feel it deserves. We respectfully ask that you reinstate the Local Priorities Funding for the 2019-2020 school year. Sincerely, Kevin Berry Brandy Rafeek Chairperson, SEAC Vice-chairperson, SEAC

http://www.scdsb.on.ca/

Page 2 of 2

REPORT NO. D-4-a APPENDIX A - 2 OCTOBER 23, 2019

Simcoe County District School Board - www.scdsb.on.ca - 1170 Hwy 26 - Midhurst, ON – L9X 1N6 - 705-728-7570

c: Jodi Lloyd, Chairperson, SCDSB Steve Blake, Director of Education, SCDSB John Dance, Associate Director of Education, SCDSB

Chris Samis, Superintendent of Program and Special Education, SCDSB Hon. Doug Downey, MPP, Barrie–Springwater–Oro-Medonte

Hon. Jill Dunlop, MPP, Simcoe North Andrea Khanjin, MPP, Barrie–Innisfil Hon. Caroline Mulroney, MPP, York-Simcoe

Jim Wilson, MPP, Simcoe-Grey Ontario Public School Boards Association (OPSBA)

http://www.scdsb.on.ca/


TO: The Chairperson and Members of the Simcoe County District School Board FROM: Superintendent of Education SUBJECT: SIMCOE COUNTY STUDENT TRANSPORTATION CONSORTIUM ANNUAL

GENERAL MEETING (AGM) DESIGNATED VOTING MEMBER AND ALTERNATE VOTING MEMBER

1. Background

In accordance to Section 10.1 of the Simcoe County Student Transportation Consortium (SCSTC) By-laws, the SCSTC Board of Directors, in compliance with Section 293 of the Corporations Act, has scheduled its Fiscal 2019-2020 Annual General Meeting (AGM) on Thursday, November 28, 2019, from 9 a.m. to 12 p.m.

2. Board Representation

The SCSTC has two member organizations – Simcoe County District School Board and the Simcoe Muskoka Catholic District School Board. Each member organization is entitled to one vote at SCSTC member meetings. An alternate voting member is also requested to be named to vote on behalf of the member organization if the designated voting member is unavailable.

The individual selected is asked to be present at the Thursday, November 28, 2019 AGM to move and vote on motions as our member organization’s representative. Attached as APPENDIX A is the AGM Voting Member Identification/Certification form.

RECOMMENDATIONS 1. That the Board appoint _________________ to serve as the designated voting member

for the November 28, 2019, SCSTC AGM, as set out in APPENDIX A of Report No. D-5-a, Simcoe County Student Transportation Consortium Annual General Meeting (AGM) Designated Voting Member and Alternate Voting Member, dated October 23, 2019.

2. That the Board appoint _________________ to serve as the designated alternate voting

member for the November 28, 2019, SCSTC AGM, as set out in APPENDIX A of Report No. D-5-a, Simcoe County Student Transportation Consortium Annual General Meeting (AGM) Designated Voting Member and Alternate Voting Member, dated October 23, 2019.

Respectfully submitted by: Douglas Paul Superintendent of Education Approved for submission by: Steve Blake Director of Education October 23, 2019

Fiscal 2019-2020 Meeting of Members and Annual General Meeting

VOTING MEMBER IDENTIFICATION/CERTIFICATION

September 19, 2019 In accordance to Section 10.1 of the Simcoe County Student Transportation Consortium (SCSTC) By-law, the SCSTC Board of Directors, in compliance with Section 293 of the Corporations Act, has scheduled the Fiscal 2019-2020 Annual General Meeting (AGM) of the SCSTC membership for:

THURSDAY, NOVEMBER 28, 2019

9:00 AM TO 12:00 PM

SCSTC BOARDROOM - 64 CEDAR POINTE DRIVE, BARRIE

Please complete A.) B.) and C.) below and return this document by Friday, November 1 4 , 2019 to John Barbato ([email protected]). This document identifies and certifies the individual assigned as your organization’s designated one (1) voting member (as referenced in Section 9.2.1 of the SCSTC By-law). This individual will be present at the Thursday, November 28, 2019 AGM and other fiscal 2019-2020 meetings of the members to move and vote on motions as your member organization’s representative. A.) Member Organization: Simcoe County District School Board

(Print name of member district school board) B.) Designated Voting Member for fiscal year 2019-2020 (including the November 28, 2019 AGM):

(Print name of “designated” voting member) (Print name of “alternate” voting member)

The “alternate” voting member will vote on behalf of the member organization if the “designated” voting member, for any reason, is not available.

C.) Authorization:

(Print name of authorizing individual) (Print title of authorizing individual)

(Signature of authorizing individual) Date

If deemed relevant to your member district school board, accompanying your completed AGM Voting Member Identification/Certification, please provide a copy of any approval documentation from your member organization - such as a respective motion from your member organization’s Board of Trustees.

1403-64 Cedar Pointe Dr., Barrie, Ontario L4N 5R7 - simcoecountyschoolbus.ca - (705) 733-8965

REPORT NO. D-5-a APPENDIX A OCTOBER 23, 2019


TO: The Chairperson and Members of the Simcoe County District School Board FROM: Business and Facilities Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE BUSINESS AND FACILITIES

STANDING COMMITTEE MEETING HELD WEDNESDAY, OCTOBER 2, 2019

The Business and Facilities Standing Committee met in Public Session on Wednesday, October 2, 2019, at the Education Centre.

PRESENT: Committee Members Donna Armstrong (Chairperson), Peter Beacock, Sarah Beitz,

Debbie Connors, Jodi Lloyd, Beth Mouratidis, Robert North, David O’Brien (Vice-chairperson).

Student Trustees Maya Aldis, Mylan Nguyen, Fouz Ul-Mubeen.

Electronic Participation Paula Jade Sandy, Lisa-Marie Wilson.

Administration Steve Blake, John Dance, Stuart Finlayson, Michael Giffen, Daryl Halliday, Brian Jeffs, Dean Maltby, Hanne Nielsen, Douglas Paul, Chris Samis, Dawn Stephens.

Staff Rick Hodgkinson.

Recording Secretary Angela Davis.

REGRETS: Committee Members Tanya Snell.

Chairperson Armstrong called the meeting to order at 6 p.m.

1. Land Acknowledgement of Traditional Territory

2. Approval of the Agenda

MOTION

Moved by Peter Beacock Seconded by Beth Mouratidis

That the agenda be approved as printed.

CARRIED

3. Declaration of Conflicts of Interest - Nil

MOTION

Moved by Robert North Seconded by Jodi Lloyd

REPORT NO. D-6-a OCTOBER 23, 2019 - 2 That the Business and Facilities Standing Committee move into closed session.

CARRIED

Student Trustees Aldis, Nguyen and Ul-Mubeen left the meeting at this time. The Business and Facilities Standing Committee reconvened in public session at 6:40 p.m.

Student Trustees Aldis, Nguyen and Ul-Mubeen re-entered the meeting at this time.

Chair Armstrong reported that Trustee Peter Beacock declared a conflict of interest during the closed session of the Business and Facilities Standing Committee as per legislated requirements.

Presentations/Delegations - Nil

Items for Decision - Nil

Items for Information

1. 2019-2020 Start of the School Year Enrolment (BF-I-1) Brian Jeffs, Superintendent of Business and Facility Services, requested permission to invite Rick Hodgkinson, Assistant Manager of Admissions and Enrolment, to the table. Superintendent Jeffs reported that the data analyzed for the start of the school year enrolment was from September 3, 2019 to September 16, 2019. The data collected is to assist with budget analysis, student accommodation and staffing allocations for both elementary and secondary. A follow up report will be presented at a Business and Facilities Standing Committee Meeting after the October 31 Ministry of Education (MOE) count date. Superintendent Jeffs noted that the enrolment data submitted to the MOE for the October 31 count date determines board funding. Assistant Manager Hodgkinson reviewed the preliminary report of student enrolment for the 2019-2020 school year. Over the past five years, enrolment has continued to increase, including this year with a 1.5 percent increase. Elementary enrolment has increased by 700 students, and secondary enrolment has increased by 91 students compared to September’s start last year. Assistant Manager Hodgkinson stated that enrolment has been fluid, noting that 37 additional students in elementary and 64 more in secondary have enrolled since September 30, 2019. Assistant Manager Hodgkinson commented that a continued increase in enrolment is expected until the October 31 MOE count date.

Superintendent Jeffs responded to questions from trustees at this time.


2. Contract Awards Within Approved Budget (BF-I-2) Superintendent Jeffs summarized the report that contained the awarded contracts within approved budget and provided additional information on the projects included in the report.

Superintendent Jeffs responded to questions from trustees at this time.



Correspondence - Nil

Other Matters

Trustee Lloyd shared that she attended the Ontario Public School Boards’ Association (OPSBA) Board of Directors Meeting this past weekend, where the Minister of Education gave a presentation. Trustee Lloyd reviewed her notes from the Minister’s presentation and commented that although he did not take any questions, he was forthcoming and provided a lot of information. Notices of Motion for Next Meeting - Nil

MOTION

Moved by Peter Beacock Seconded by Beth Mouratidis

That the meeting be adjourned at 7:03 p.m.

CARRIED

Report Status

This report is provided for information.

Respectfully submitted by:

Brian Jeffs Superintendent of Business and Facility Services

Approved for submission by:

Steve Blake Director of Education

October 23, 2019

REPORT NO. D-6-b OCTOBER 23, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Program Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE PROGRAM STANDING

COMMITTEE MEETING HELD OCTOBER 9, 2019 ___________ The Program Standing Committee met in Public Session on Wednesday, October 9, 2019 at the Education Centre. PRESENT: Committee Members Donna Armstrong, Peter Beacock (Chairperson), Sarah Beitz, Debbie Connors, Jodi Lloyd, Beth Mouratidis (fulfilling the role of Vice-

chairperson), Robert North, David O’Brien, Paula Jade Sandy, Tanya Snell.

Student Trustees Maya Aldis, Mylan Nguyen, Fouz Ul-Mubeen. Administration Steve Blake, John Dance, Stuart Finlayson, Michael Giffen, Daryl Halliday, Dean Maltby, Douglas Paul, Chris Samis, Dawn Stephens. Recording Secretary Tina Bazuk. ABSENT: Committee Members Lisa-Marie Wilson. Chairperson Beacock called the meeting to order at 6 p.m. 1. Land Acknowledgement of Traditional Territory

Election of Vice-chairperson

In the absence of Vice-chairperson Wilson, Chairperson Beacock called for nominations for the office of Vice-chairperson of the Program Standing Committee for the evening. Moved by Robert North Seconded by Jodi Lloyd That Trustee Mouratidis be nominated as Vice-chairperson of the Program Standing Committee for the evening. Trustee Mouratidis indicated that she would stand. CARRIED Trustee Mouratidis assumed the Vice-chair at this time.

REPORT NO. D-6-b OCTOBER 23, 2019 - 2 2. Approval of the Agenda

MOTION Moved by David O’Brien Seconded by Tanya Snell That the agenda be approved as printed. CARRIED

3. Declaration of Conflicts of Interest - Nil 4. Presentations/Delegations - Nil Items for Decision - Nil Items for Information 1. 2019 Summer Learning Programs (PRO-I-1)

Chris Samis, Superintendent of Program and Special Education, invited Pam Pasmore-Tye, Principal of Adult and Continuing Education, and Paula and Bobby Ferguson, parent and student, to the table to review the Summer Learning Programs offered in 2019. This summer, there was an internal partnership between various departments to offer a variety of summer programs at the same locations to ensure successful experiences and outcomes for students while maximizing efficiency. The Summer Learning Programs were attended by nearly 3,000 students. The 2019 Summer Learning Programs continued an intentional focus on improving math outcomes for students. Incorporating Science, Technology, Engineering, Arts and Mathematics (STEAM) type learning into a camp format provided students engaging and authentic learning environments, as well as professional learning for staff. Students in Grades 9 – 12 had the opportunity to upgrade and enhance academic skills, earn new credits, and/or participate in unique travel and experiential learning opportunities (partnership with EduTravel). Bobby Ferguson spoke to the positive experience attending the Summer Numeracy and STEAM camp, as well as the knowledge received and the ability to bring it into the regular classroom. Superintendent Samis, Principal Pasmore-Tye and Bobby Ferguson responded to questions from trustees at this time. This report was provided for information.

REPORT NO. D-6-b OCTOBER 23, 2019 - 3

2. Supporting our Youngest Learners Achieve Success through the Early Years

Development Instrument (PRO-I-2) _ Superintendent Samis provided an overview of supporting students achieve success through the Early Years Development Instrument (EDI) data. The EDI collects developmental health information that connects specific areas of early developments to future learning and well-being outcomes. In 2017-2018, SCDSB Kindergarten educators collected EDI data on 3,175 students. Results indicate that students are being identified as less vulnerable in four of five respective domains than in 2015. The one area where the vulnerability has increased is language and cognitive development, which provides valuable information with respect to planning, next steps and the importance of early intervention programs. Each school will be provided with school specific EDI data to use in the development of their School Action Plan. Schools will be better able to strategically design program/ interventions to increase outcomes for individual students. Using school/community vulnerability data offers an opportunity for the SCDSB to partner and work collaboratively with community agencies to ensure students receive needed supports to achieve success. Superintendent Samis responded to questions from trustees at this time. This report was provided for information.

3. 2018-2019 SCDSB Achievement Results and Trends over Time (PRO-I-3) Superintendent Samis and Dawn Stephens, Superintendent of Education, provided an overview of 2018-2019 achievement results and trends. Provincial Assessment Results: During the 2018-2019 school year, students in the SCDSB participated in Education Quality and Accountability Office (EQAO) assessments in Grades 3, 6, 9 and the Ontario Secondary School Test (OSSLT) in Grade 10. In addition to reporting and tracking students achieving Level 3, the SCDSB also tracks student achievement results at all levels, including supporting students move from Level 1 to 2, etc. The board tracks progress by measuring student’s achievement over time (i.e. compare the student’s result from Grade 3 with their results in Grade 6, etc.). The 2018-2019 EQAO results for reading and writing indicate that an additional 15 percent of students, who didn’t meet provincial standard in Grade 3, rose to the provincial standard in Grade 6. When comparing results for math, the data indicates that an additional 34 percent of students in Applied and 24 percent in Academic, rose to the provincial standard between Grade 6 and 9. The provincial assessment results provide sources of data about how the students are doing and allows the SCDSB to identify specific learning needs, as well as determine a plan of action moving forward.

REPORT NO. D-6-b OCTOBER 23, 2019 - 4

In 2018-2019, the overall OSSLT results showed an increase of two percent to 78 percent. Results for Indigenous students increased from 66 percent to 77 percent which is significantly higher than the provincial average. Graduation Rates: The Ministry of Education calculates and reports graduation rates differently than the SCDSB, by using a Grade 9 cohort methodology. The Ministry defines graduation rate as the percentage of students who graduate within five years of starting Grade 9 in the SCDSB, regardless of what school board they are enrolled in for their fourth or fifth year. This calculation does not account for students entering the SCDSB after Grade 9. For this reason, there is a small variance between boards and the provincial figures. The Ministry’s five-year cohort graduation rate for the SCDSB in 2017-2018 is 82.1 percent while the SCDSB’s calculation is 83.2 percent; an increase of over 10 percent over the past several years. Superintendent Samis and Superintendent Stephens responded to questions from trustees at this time. This report was provided for information.

Correspondence - Nil Other Matters - Nil Notices of Motion for Next Meeting - Nil MOTION Moved by Jodi Lloyd Seconded by Tanya Snell That the meeting be adjourned at 6:40 p.m. CARRIED Report Status This report is provided for information. Respectfully submitted by: Chris Samis Superintendent of Program and Special Education Approved for submission by: Steve Blake Director of Education October 23, 2019

REPORT NO. D-6-c OCTOBER 23, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Human Resources Standing Committee SUBJECT: REPORT OF THE PUBLIC SESSION OF THE HUMAN RESOURCES

STANDING COMMITTEE MEETING HELD OCTOBER 23, 2019_____________ The Human Resources Standing Committee met in Public Session on October 23, 2019, at the Education Centre. PRESENT: Committee Members Donna Armstrong, Peter Beacock, Sarah Beitz, Debbie Connors,

Jodi Lloyd, Beth Mouratidis (Chairperson), Robert North (Vice-chairperson), David O’Brien, Paula Jade Sandy, Tanya Snell.

Administration Steve Blake, John Dance, Stuart Finlayson, Michael Giffen,

Daryl Halliday, Dean Maltby, Douglas Paul, Chris Samis, Dawn Stephens.

Recording Secretary Kary Hancock. REGRETS: Committee Members Lisa-Marie Wilson. Student Trustees Maya Aldis, Mylan Nguyen, Fouz Ul-Mubeen. Chairperson Mouratidis called the meeting to order at 6:50 p.m. 1. Land Acknowledgement of Traditional Territory 2. Approval of the Agenda

MOTION

Moved by Peter Beacock Seconded by David O’Brien

That the agenda be approved as printed.

CARRIED 3. Declaration of Conflicts of Interest - Nil 4. Presentations/Delegations - Nil

REPORT NO. D-6-c OCTOBER 23, 2019 – 2 MOTION Moved by Jodi Lloyd Seconded by Debbie Connors That the Human Resources Standing Committee move into closed session. CARRIED

Student Trustees Aldis, Nguyen and Ul-Mubeen left the meeting at this time The Human Resources Standing Committee reconvened in public session at 7:10 p.m.

Student Trustees Aldis, Nguyen and Ul-Mubeen returned to the meeting at this time Chair Mouratidis reported that Trustee Peter Beacock declared a conflict of interest during the closed session of the Human Resources Standing Committee as per legislated requirements. Items for Decision - Nil Items for Information 1. 2018-2019 Simcoe County District School Board (SCDSB) Staff Experience and

Wellness Survey (HR-I-1)______________________________________________

John Dance, Associate Director, introduced Michael Giffen, Superintendent of Education, Lisa Newton, Research Associate and Alex MacMillan, Research Analyst, who provided an overview of the results of the survey which was conducted in June of 2019. The results were compared with the two previous years’ results for any changes across employee experience measures. Additionally, from baseline data analysis performed in 2017-2018, areas of strength for employee improvement were determined. Over 2,216 staff took part in the 2018-2019 survey. Compared to results from the previous year, staff satisfaction has increased from 70 percent to 72 percent. The outcomes have increased for 16 out of the 17 staff experience statements on the survey. Director Blake, Associate Director Dance, Superintendent Giffen and Lisa Newton responded to questions from trustees at this time. This report is provided for information.

Correspondence - Nil Other Matters Trustee Lloyd reported that she will be providing trustees with a board self-assessment survey. It was requested that the completed board self-assessment survey be returned to Trustee Lloyd at the Special Board Meeting on October 15, 2019. Notices of Motion for Next Meeting - Nil

REPORT NO. D-6-c OCTOBER 23, 2019 – 3 MOTION Moved by Peter Beacock Seconded by Sara Beitz That the meeting be adjourned at 7:40 p.m.

CARRIED Report Status This report is provided for information. Respectfully submitted by: John Dance Associate Director / Superintendent of Human Resource Services Approved for submission by: Steve Blake Director of Education October 23, 2019

REPORT NO. D-6-d OCTOBER 23, 2019

TO: The Chairperson and Members of the Simcoe County District School Board

FROM: Parent Involvement Committee

SUBJECT: REPORT OF THE PARENT INVOLVEMENT COMMITTEE

MEETING HELD TUESDAY, SEPTEMBER 17, 2019 A meeting of the Parent Involvement Committee (PIC) was held on Tuesday, September 17, 2019 at the Education Centre. PRESENT: Committee Members (Voting)

Laura Awrey, Tony Comella, Virginia Cooper, Tamara Cresswell, Andrea Dragicevic, Nadia Fitzgerald, Suzanne Golzlin, Joan Kennedy, Tracey King, Ellen Milburn, Brandy Rafeek, Jennifer Richardson, Lianne Stock, Joy Webster.

REGRETS: Mehrdad Safizadeh. PRESENT: Trustee(s) (Non-voting) Donna Armstrong, Tanya Snell. PRESENT: Administration and Staff Representatives (Non-voting)

Jamie Campbell, Stuart Finlayson, Peter McLean, Terry Wilkinson.

Recording Secretary Kimberly Sauvé. Chairperson Milburn called the meeting to order at 6 p.m.

A) Welcome and Introductions

1) Land Acknowledgement of Traditional Territory Committee member Virginia Cooper read the Land Acknowledgement of Traditional Territory.

2) Introductions Chairperson Milburn introduced Laura Awrey, the newest PIC member.

3) Welcome

(a) PIC Mandate

Chairperson Milburn reviewed the PIC mandate.

REPORT NO. D-6-d OCTOBER 23, 2019 - 2

4) Election of Chairperson and Vice-chairperson Stuart Finlayson, Superintendent of Education, called for nominations for the position of Chairperson of the PIC.

Moved by Tamara Cresswell Seconded by Virginia Cooper

That Brandy Rafeek be nominated for election as Chairperson of the PIC.

Brandy Rafeek indicated she would stand.

Superintendent Finlayson called for further nominations for the position of Chairperson of the PIC. There being no further nominations, Brandy Rafeek was acclaimed as Chairperson of the PIC.

Brandy Rafeek assumed the Chair at this time.

Chairperson Rafeek called for nominations for Vice-chairperson of the PIC.

Moved by Lianne Stock Seconded by Joy Webster

That Jennifer Richardson be nominated for election as Vice-chairperson of the PIC.

Jennifer Richardson indicated that she would stand.

Chairperson Rafeek called for further nominations for the position of Vice-chairperson of the PIC. There being no further nominations, Jennifer Richardson was acclaimed as Vice-chairperson of the PIC.

Jennifer Richardson assumed the Vice-chair at this time.

5) Approval of Agenda Moved by Nadia Fitzgerald Seconded by Tamara Cresswell That the agenda be approved. CARRIED 6) Approval of Minutes

Parent Involvement Committee - May 21, 2019. Moved by Tony Comella Seconded by Lianne Stock

That the minutes of May 21, 2019 be approved as printed.

CARRIED


B. Items for Decision

1) 2019-2020 Connections Event Superintendent Finlayson informed the committee that an accountability process would need to be followed for each of the three schools that receive the $500 door prizes. Chairperson Rafeek gave an outline of the evening, and PIC member Nadia Fitzgerald gave an overview of door prizes that are available thus far. Moved by Tony Comella Seconded by Lianne Stock

That the Parent Involvement Committee recommend that a budget of $2,000 be provided to the Connections event for door prizes and refreshments.

CARRIED 2) People for Education Conference

Chairperson Rafeek gave an overview of the conference to the committee members.

Moved by Laura Awrey Seconded by Tony Comella

That the Parent Involvement Committee recommend that registration and mileage

expenses be reimbursed for members to attend the People for Education conference on November 2, 2019 with a budget of $1,000. CARRIED

3) PIC/School Council Chair Allocations

Moved by Tracey King Seconded by Tamara Cresswell

That each member of the Parent Involvement Committee have a family of schools to liaise with, and the Chairperson be available for emergency coverage.

CARRIED 4) Future Presentations

Moved by Jennifer Richardson Seconded by Laura Awrey

That the Parent Involvement Committee request to have Sarah Kekewich, SCDSB Manager of Communications, present at the October PIC meeting.

CARRIED C. Items for Information

1) PIC Members

(a) PIC Annual Report Chairperson Rafeek provided an overview of the PIC annual report for 2018-2019. Please see APPENDIX A attached for a copy of the annual report.


(b) 2019-2020 Planning and Events

Superintendent Finlayson provided information regarding the school council chair emails and passwords to enhance communication with PIC members. He requested the PIC members advise Kim Sauvé, Recording Secretary, and Chairperson Rafeek if there is no contact with specific School Council chairs. Chairperson Rafeek recommended that the committee send out a prewritten welcome email to introduce each member to their family of schools. Chairperson Rafeek will draft the email and send it to PIC members. Trustee Snell informed the committee of a school kit created by the ME to WE Program, that schools can order with resources for educators, students and school councils. She informed the committee that the kits come at no cost and could be beneficial for schools. Chairperson Rafeek will send the information to committee members. Trustee Snell spoke to an event for parents/guardians and students that was held in collaboration with the Ontario Provincial Police. The evening included an opportunity for students to participate in self-defense lessons through martial arts, while parent/guardians participated in discussions regarding strategies for children to protect themselves from online predators. Trustee Snell will send Chairperson Rafeek the contact information for this presentation.

(c) Matters Arising from School Councils - Nil

2) Trustees (a) Board Updates

Trustee Armstrong gave an overview of the August Board meeting. She informed the committee that the Board will be holding an appointment process for a new trustee; the application process closes on September 19, 2019 with a special Board meeting being held on October 15, 2019.

3) Staff (a) Superintendent Updates

Superintendent Finlayson spoke to the smooth start-up for the school year. He also informed the committee that all bargaining units move through formal labour negotiations and spoke to the committee about the process. Superintendent Finlayson reminded the committee that schools councils can use apps such as SignUpGenius which enables users to organize and schedule events such as volunteer sign ups. These apps can be used as long as there is written consent for the use of the volunteer’s name and email. However, no other information will be shared and no financial transactions may take place within the apps. Superintendent Finlayson spoke to the September days of awareness and recognition, noting Rowans Law and Orange Shirt Day. He reminded the committee that these days are for acknowledgment and not considered spirit days.


(b) Principal Updates Peter McLean, Principal of Codrington Public School, informed the committee that elementary schools will be holding Terry Fox runs in the next couple weeks, as well as meet the teacher evenings. Principal McLean encouraged the committee to ask their principal to add their school action plan to a school council meeting agenda so that the school community can see how schools are working towards the board’s Strategic Priorities.

Terry Wilkinson, Vice-principal of Bear Creek Secondary School, informed the committee that timetabling is complete within secondary schools. He also recommended a website called schoolinterviews.com for easily planning and scheduling parent/teacher evenings.

(c) Social Media Highlights

Jamie Campbell, SCDSB Communications Officer, gave an overview of the summary from the meeting that will be shared through the board’s social media outlets.

D. Correspondence - Nil

E. Other Matters Superintendent Finlayson reminded the committee that with Federal elections coming up, there can be general information shared such as location of polling stations, and the elections. Individual candidates coming to the school or school council to discuss their platform is not permitted.

F. Notices of Motions for Next Meeting - Nil

G. Motion to Adjourn

Moved by Virginia Cooper Seconded by Nadia Fitzgerald

That the meeting be adjourned at 7:55 p.m.

CARRIED

The next meeting will be held on Wednesday, October 16, 2019, at 6 p.m. in the Georgian Room at the Education Centre.

H. Report Status This report is provided for information.

Respectfully submitted by: Stuart Finlayson Superintendent of Education Approved for submission by: Steve Blake Director of Education October 23, 2019

REPORT NO. D-6-d OCTOBER 23, 2019

APPENDIX A Parent Involvement Committee -

Annual Report 2018-2019 Part A – Parent Involvement Committee Members

Name Position

Ellen Milburn Chairperson

Lianne Stock Vice-chairperson

Tony Comella Parent Representative

Virginia Cooper Parent Representative

Tamara Cresswell Parent Representative

Andrea Dragicevic Parent Representative

Suzanne Golzlin Parent Representative

Ruth Howorth Parent Representative

Tracey King Parent Representative

Jennifer Richardson Parent Representative

Mehrdad Safizadeh Parent Representative

Joy Webster Parent Representative

Nadia Fitzgerald Community Representative

Joan Kennedy Community Representative

Brandy Rafeek Community Representative

Donna DaSilva Trustee Representative September - December

Suzanne Ley Trustee Representative September - December

Donna Armstrong Trustee Representative January - August

Tanya Snell Trustee Representative January - August

Stuart Finlayson Superintendent of Education

Peter McLean Elementary Administration

Terry Wilkinson Secondary Administration

Jamie Campbell Communications Officer

Kimberly Sauvé Recording Secretary

REPORT NO. D-6-d OCTOBER 23, 2019 APPENDIX A - 2 List of Meeting Dates:

Tuesday, September 18, 2018 Tuesday, January 15, 2019 Tuesday, May 21, 2019

Tuesday, October 16, 2018 Tuesday, February 19, 2019

Tuesday, November 20, 2018 Tuesday, April 16, 2019

Part B - Activities Overview

1. Achievements and Activities of the Parent Involvement Committee included:

• Holding seven meetings throughout the year involving guest speakers discussing topics connected to the Simcoe County District School Board’s Strategic Priorities; Excellence in Teaching and Learning, Equity, Diversity and Inclusion, Well-being, and Community;

• hosting the annual school council orientation Connections event on October 23 at the Education Centre. The night included vendor display booths, roundtable discussions and a presentation from guest speaker Jacquie Strachan, Communications Director, People for Education. The successful event was attended by approximately 100 school council members;

• introducing three new community representatives to the PIC. The representatives bring a wealth of knowledge from the various community organizations they represent;

• offering a mental health and well-being evening session entitled Community Conversations in Bradford and Orillia. These sessions were led by SCDSB staff who discussed community partnerships and strategies to build resilient families and communities;

• PIC members attending the People for Education conference in Toronto in November as well as the Healthy Eating Conference held in Huntsville in May. Those attending provided information and resources back to the committee, and;

• expanding our PIC social media presence, providing highlights from each meeting, and promoting school parent matters such as the School Climate Survey which had an increase in parent participation for this school year.

2. Summary of the Parent Involvement Committee expenditures:

• Funding towards the monthly meetings and member expenditures.

• Reimbursement for members attending conferences.

• Various aspects of the School Council Orientation - Connections Event.

https://www.scdsb.on.ca/about/goals_reporting/strategic_priorities

https://www.scdsb.on.ca/about/goals_reporting/strategic_priorities

REPORT NO. D-6-e OCTOBER 23, 2019

TO: The Chairperson and Members of the Simcoe County District School Board FROM: Accessibility Advisory Committee SUBJECT: REPORT OF THE ACCESSIBILITY ADVISORY COMMITTEE MEETING HELD MONDAY, MAY 27, 2019_________________________________ A meeting of the Accessibility Advisory Committee (AAC) was held on Monday, May 27, 2019, at the Education Centre. PRESENT: AAC Members: Sarah Beitz, Curt Davidson, Brian Jeffs, Sean Levasseur, Doug Mein

(Vice-chairperson), Sarah Mueller (Chairperson), Kimberley Pickett, Carrie Rumble, Cindy Tonn, Michelle Woodward.

Staff: Erin Schwarz, Kylee Zoller. REGRETS: AAC Members: Rosalia Leo, Delmar MacLean, Elliott Williamson. Staff: Sarah Kekewich, Kevin LePage. Guests: Brad Bowden, Tyler McGregor, Brent Preston, Jake Thompson. Recording Secretary : Shannon Taylor. Chairperson Mueller called the meeting to order at 10:13 a.m. 1. Welcome and Opening Remarks

Chairperson Mueller welcomed the committee and noted that this would be the last meeting of the year, and her last meeting as a committee member.

Brian Jeffs, Superintendent of Business and Facility Services, presented a service award to Chairperson Mueller in recognition of her 16 years of service on the committee. Chairperson Mueller was the longest serving committee chair in the history of the Simcoe County District School Board (SCDSB) and exemplifies all of the SCDSB character traits. Chairperson Mueller thanked the committee and reflected on her years of service, noting how the committee has grown. She spoke to the work of the committee and the impact it has had on the community.

2. Elections for Chair and Vice-chair

Chairperson Superintendent Jeffs outlined the election process and noted that the committee could continue with elections as planned or postpone them to September when more members would be in attendance.

Trustee, Sarah Beitz, entered the meeting at this time.

REPORT NO. D-6-e OCTOBER 23, 2019 - 2

Chairperson Mueller suggested that the elections be deferred until September; however, Doug Mein, Vice-chairperson, suggested that the election proceed since key members of the committee were present. Cindy Tonn seconded the suggestion. Superintendent Jeffs opened the floor for nominations for Chairperson.

MOTION Moved by Cindy Tonn Seconded by Michelle Woodward

That Doug Mein be nominated as Chairperson of the Accessibility Advisory Committee.

Doug Mein indicated that he would stand. Superintendent Jeffs called for further nominations for the position of Chairperson of the Accessibility Advisory Committee. There being no further nominations, Doug Mein was acclaimed as Chairperson of the Accessibility Advisory Committee. Doug Mein assumed the role of Chairperson at this time. Vice-chairperson

Superintendent Jeffs opened the floor for nominations for Vice-chairperson.

MOTION Moved by Sarah Mueller Seconded by Doug Mein

That Cindy Tonn be nominated as Vice-chairperson of the Accessibility Advisory Committee. Cindy Tonn indicated that she would stand. Superintendent Jeffs called for further nominations for the position of Vice-chairperson of the Accessibility Advisory Committee. There being no further nominations, Cindy Tonn was acclaimed as Vice-chairperson of the Accessibility Advisory Committee. Cindy Tonn assumed the role of Vice-chairperson at this time.

CARRIED


3. Review of Minutes of the Accessibility Advisory Committee held March 25, 2019

Chairperson Mein called for any requested revisions from the committee on the minutes as included in the meeting agenda.

MOTION Moved by Sarah Mueller Seconded by Sarah Beitz That the Minutes of the Accessibility Advisory Committee held March 25, 2019 be approved as printed. CARRIED 4. All Sports All People Outreach Presentation

Chairperson Mein welcomed Brent Preston, Brad Bowden, Jake Thompson, and Tyler McGregor. Brent Preston, teacher at Innisdale Secondary School (ISS), reported that he had contacted Brad Bowden from the All Sports All People Outreach Program to bring in a trial set of sleds to ISS to hold a sledge hockey tournament that was open to all secondary students. Brent commented that sledge hockey provides therapeutic value to students and this was demonstrated by the success of the tournament. Brad Bowden, Para-Olympian, reported that when he had started working with recreational departments in 2014, schools had little involvement with recreational programs. Since working with schools, Brad has received a lot of positive feedback from students as they learn the importance of inclusive programs. Brad was introduced to sledge hockey as a child and feels that sledge hockey teaches kids how to deal with adversity and teaches adaptability. Tyler McGregor, Para-Olympian, reported that working with Brad since losing his leg to cancer has allowed him to compete at a high level of sledge hockey. He is currently the alternate Captain for Team Canada. Tyler would like to expand the inclusive sport of sledge hockey into the Greater Toronto Area. Jake Thompson reported that he has a background in special education and has worked in different recreational departments. Jake noted that sledge hockey is not a financially driven program; therefore, it allows more people to access the program. The program can be tailored to the needs of participants and training is available to staff if needed. Trustee, Sarah Beitz, inquired if any other secondary schools are participating in the program, and what the overall goal of the program is. Brent responded that the principals are working on coordinating the sledge hockey program, but it is not fully organized at this time. Brent would like to see this program throughout the county in elementary and secondary schools, as it teaches inclusiveness and eliminates boundaries; however, it is not currently a requirement. Erin Schwarz, Corporate Risk Officer, asked the presenters to leave their contact information so that she could add them to the board’s list of approved activities so that more schools could participate.


Chairperson Mein and Sarah Mueller noted that the program fosters healthy competition, advocates inclusion and stimulates awareness for accessibility in schools. Vice-chairperson Tonn thanked Brent for taking the initiative to bring this program into the school and noted that this program will positively affect the overall school culture.

Sarah Mueller left the meeting at this time. 5. Report on School Audits from Baxter Central Public School, Tosorontio Central Public

School and New Lowell Central Public School__________________________________ Chairperson Mueller thanked Cindy Tonn and Michelle Woodward for writing the school audit reports.

Chairperson Mein asked the committee to review the audits. Kimberley Pickett, Manager of Design and Construction, commented about the work that is planned for Baxter Central Public School, noting that the tender has closed, and work should start in about four weeks.

Moved by Michelle Woodward Seconded by Sarah Beitz

That the report for Baxter Central Public School audits held May 10, 2019 be approved as printed. CARRIED Moved by Michelle Woodward Seconded by Sarah Beitz

That the report for Tosorontio Central Public School audit held May 10, 2019 be approved as printed. CARRIED Moved by Sarah Beitz Second by Michelle Woodward That the report for New Lowell Central Public School audit held May 10, 2019 be approved as printed.

CARRIED 6. AAC Meeting Dates for 2019-2020

Chairperson Mein indicated that the meetings for the 2019-2020 school year would continue to be held on the final Monday in September, November, January, March and May per the committee’s Terms of Reference document.

Monday, September 30, 2019 Monday, November 25, 2019 Monday, January 27, 2020 Monday, March 30, 2020 Monday, May 25, 2020

School audit dates will be confirmed at the September meeting. The committee agreed that it is better to move fall audits to October from November. Manager Pickett will draft a plan for audit dates.


7. Conflict of Interest Updated Requirements

New legislative requirements concerning Conflict of Interest came into effect on March 1, 2019. A member who identifies a direct, indirect or deemed conflict of interest in a matter and is present at a meeting of the board or committee of the board at which the matter is subject to consideration, must declare the conflict before any discussion of the matter begins. The member must also file a written statement of the interest and general nature with the secretary of the committee or board.

8. Rick Hansen Foundation Accessibility Certification

Chairperson Mein attended the Rick Hansen Foundation Accessibility Certification Program (RHFAC) workshop held at the Abilities Expo, Toronto International Centre on April 6, 2019. Chairperson Mein mentioned that information presented in this workshop would be useful when completing school audits. The RHFAC has developed a rating system for commercial, institutional and public buildings that is based primarily on CSA Group standards and focuses on the importance of designing and planning inclusive spaces for all abilities. Chairperson Mein shared copies of the certification guide that showed the process organizations need to follow in order to have someone certified to complete building certifications in Canada. Chairperson Mein noted that the provincial government is supporting this; however, it is not a mandatory process. There was discussion on whether it would be beneficial to hire the RHFAC to complete audits. It was noted that the RHFAC would lack the insight that the SCDSB AAC has with respect to scheduled projects which could prohibit proper assessments. Kimberley Pickett, Manager of Design and Construction, noted that her involvement in the audit process allows her to add projects as issues are identified and can designate required funds to improvement projects, whereas the RHFAC reports may not be received in time for money to be allocated in the budget. Superintendent Jeffs noted that it may be worth considering a third-party validation of the work that the SCDSB AAC does, but only in select schools, as it would provide insight as to how we could improve what we do. Chairperson Mein identified that the only significant difference between the RHFAC and the AAC is the formality of process. He suggested that it is a good time to professionalize the current school audit process and form a sub-committee to identify where professional development and training of auditors is needed. Cindy Tonn noted that guidelines would improve the audit process, as well as the preparation of audit reports. The sub-committee could further improve and develop the school audit checklist and incorporate CSA Group and Ontario building guidelines. Manager Pickett suggested that the Education Centre be used for training and to develop checklist standards. Chairperson Mein proposed that interested members meet during the summer to outline the formation of the sub-committee. An invitation to participate will be sent via email.

Moved by Cindy Tonn Seconded by Michelle Woodward

That an audit sub-committee be established during the summer break, and that sub-committee meetings be held at the Education Centre.

CARRIED

REPORT NO. D-6-e OCTOBER 23, 2019 - 6 9. Progress Report on Education Standards Development Committee

Chairperson Mein noted that the Education Standards Development Committee (ESDC) has been “unfrozen”, and that the provincial government has decided that future ESDC meetings will now take place via teleconference. A new schedule is currently being reviewed.

10. “How to Fix Accessibility in Ontario” TVO Video Presentation Deferred to September 30, 2019 meeting.

11. Other Business Chairperson Mein noted that the County of Simcoe is hosting a free tradeshow as part of National Accessibility Week.

MOTION Moved by Cindy Tonn Seconded by Michelle Woodward That the meeting be adjourned at 12:16 p.m. CARRIED NEXT MEETING The next meeting will be held at the Simcoe County District School Board in Midhurst, on Monday, September 30, 2019 in the Roy Edwards Room at 10:30 a.m. Future meeting dates: Monday, November 25, 2019 Monday, January 27, 2020 Report Status This report is provided as information. Respectfully submitted by: Brian Jeffs Superintendent of Business and Facility Services Approved for submission by: Steve Blake Director of Education

October 23, 2019

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