Office2007 Excel Trainfffing

8/20/2019 Office2007 Excel Trainfffing

1/65

Microsoft® Office

Excel® 2007 Training

Get up to speed


2/65

Get up to speed

Course contents

• Overview: !ands"on introduction

• #esson $: %!at&s c!anged' and w!(

• #esson 2: Get to wor) in Excel

• #esson *: new file for+at

T!e first two lessons include a list of suggested tas)s' andall include a set of test ,uestions-


3/65

Get up to speed

Overview: !ands"on introduction

Excel 2007 !as a new loo). /t&s got t!e

fa+iliar wor)s!eets (ou&re accusto+edto' ut wit! so+e c!anges-

1otal(' t!e old loo) of +enus and

uttons at t!e top of t!e window !aseen replaced wit! the Ribbon-

T!is course s!ows (ou !ow to use t!e

ion and !ig!lig!ts t!e ot!er

c!anges in Excel t!at will !elp (ou+a)e etter wor)s!eets' faster-


4/65

Get up to speed

Course goals

• Get a !andle on t!e new loo) of Excel-

• 3ind ever(da( co++ands on t!e ion: Cut' Copy'

Paste' Insert Sheet Rows' Insert Sheet Columns' and

Sum-

• 4ave wor)oo)s in t!e new Excel file for+ats-


5/65

#esson $

%!at&s c!anged' and w!(


6/65

Get up to speed

%!at&s c!anged' and w!(

5es' t!ere&s a lot of

c!ange in Excel 2007-

/t&s +ost noticeale att!e top of t!e window-

6ut it&s good c!ange-

T!e co++ands (ou need are now +ore clearl( visile and

+ore readil( availale in one control center called the

Ribbon-


7/65

Get up to speed

%!at&s on t!e ion

T!e t!ree parts of t!e

ion are tas'

groups' andco++ands-

Tabs: Tas represent core tas)s (ou do in Excel- T!ere

are seven tas across t!e top of t!e Excel window-

Groups: Groups are sets of related co++ands'

displa(ed on tas-

Commands: co++and is a utton' a +enu' or a ox

w!ere (ou enter infor+ation-


8/65

Get up to speed

%!at&s on t!e ion

8ow do (ou get

started on t!e

ion

T!e principal co++ands in Excel are gat!ered on t!e

first ta' t!e Home ta-

6egin at t!e

eginning-


9/65

Get up to speed

%!at&s on t!e ion

Groups pull toget!er

all t!e co++ands

(ou&re li)el( to needfor a particular t(pe of

tas)-

T!roug!out (our tas)' groups re+ain on displa( and

readil( availale9 co++ands are no longer !idden in

+enus-

/nstead' vital co++ands are visile aove (our wor)

space-


10/65

Get up to speed

More co++ands' ut onl( w!en (ou need t!e+

T!e co++ands on t!e

ion are t!e ones

(ou use t!e +ost-

/nstead of s!owing ever( co++and all t!e ti+e' Excel

2007 s!ows so+e co++ands onl( w!en (ou +a( need

t!e+' in response to an action (ou ta)e-

4o don&t worr( if (ou don&t see all t!e co++ands (ou

need at all ti+es- Ta)e t!e first steps' and t!e

co++ands (ou need will e at !and-


11/65

Get up to speed

More options' if (ou need t!e+

4o+eti+es an arrow'

called t!e Dialog Box

aun!her ' appears int!e lower"rig!t corner

of a group-

T!is +eans +ore

options are availalefor t!e group-

On t!e Home ta' clic) t!e arrow in t!e "ont group-

Clic) t!e ialog 6ox #aunc!er ' and (ou&ll see a

dialog ox or tas) pane- T!e picture s!ows an exa+ple:

T!e "ormat Cells dialog ox opens' wit! superscript

and ot!er options related to fonts-


12/65

Get up to speed

;ut co++ands on (our own toolar

o (ou often use

co++ands t!at aren&t

as ,uic)l( availale as(ou&d li)e

5ou can easil( add

t!e+ to t!e #ui!$

%!!ess Toolbar -

;la( t!e ani+ation to see t!e process of adding autton to t!e toolar and t!en re+oving a utton fro+

t!e toolar-

ni+ation: ig!t"clic)' and clic) Play-


13/65

Get up to speed

;ut co++ands on (our own toolar

o (ou often use

co++ands t!at aren&t

as ,uic)l( availale as(ou&d li)e

5ou can easil( add

t!e+ to t!e #ui!$

%!!ess Toolbar -

T!e


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Get up to speed

%!at aout favorite )e(oard s!ortcuts

/f (ou rel( on t!e

)e(oard +ore t!an

t!e +ouse' (ou&ll wantto )now t!at t!e

ion design co+es

wit! new s!ortcuts-

• T!ere are s!ortcuts for ever( single utton on t!e

ion-

• 4!ortcuts often re,uire fewer )e(s-

T!is c!ange rings two ig advantages over previous

versions of Excel:


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Get up to speed


T!e new s!ortcuts

also !ave a new

na+e: &ey Tips-

3or exa+ple' !ere&s !ow to use =e( Tips to center text:

5ou press #T to

+a)e =e( Tips

appear-

;ress #T to +a)e t!e =e( Tips appear-

;ress 8 to select t!e Home ta-

;ress ' t!en C to center t!e selected text-


16/65

Get up to speed

=e(oard s!ortcuts of old t!at egin wit! CT# are still intact' and(ou can use t!e+ t!e sa+e wa( (ou alwa(s !ave-

3or exa+ple' t!e s!ortcut CT#>C still copies so+et!ing to t!e

clipoard' and t!e s!ortcut CT#>? still pastes so+et!ing fro+ t!e

clipoard-


'hat about the old $eyboard short!uts(


17/65

Get up to speed

new view

1ot onl( t!e ion is

new in Excel 2007-

Page ayout )iew is

new' too-

/f (ou&ve wor)ed in ;rint #a(out view in Microsoft Office

%ord' (ou&ll e glad to see Excel wit! si+ilar

advantages-


18/65

Get up to speed

new view

To see t!e new view'

clic) Page ayout

*iew on t!e *iew toolar -

Colu+n !eadings-

ow !eadings-

Margin rulers-

8ere&s w!at (ou&ll see in t!e wor)s!eet:


19/65

Get up to speed

new view

/n ;age #a(out view

t!ere are page +argins

at t!e top' sides' andotto+ of t!e wor)s!eet'

and a it of lue space

etween wor)s!eets-

Ot!er enefits of t!e new view:

• 5ou don&t need to use ;rint ;review to find prole+s

efore (ou print-

• /t&s easier t!an ever to add !eaders and footers-

• 5ou can see different wor)s!eets in different views-

ulers at t!e top and

side !elp (ou ad@ust+argins-


20/65

Get up to speed

%or)ing wit! different screen resolutions

Ever(t!ing descried

so far applies if (our

screen is set to !ig!resolution and t!e

Excel window is

+axi+iAed-

/f not' t!ings loo)different-

• %t low resolution+ /f (our screen is set to a low

resolution' for exa+ple to B00 ( 00 pixels' a fewgroups on t!e ion will displa( t!e group na+e onl('

not t!e co++ands in t!e group-

%!en and !ow do t!ings loo) different


21/65

Get up to speed

%or)ing wit! different screen resolutions

Ever(t!ing descried

so far applies if (our

screen is set to !ig!resolution and t!e

Excel window is

+axi+iAed-

/f not' t!ings loo)different-

• 'hen the ,x!el window isn-t maximi.ed+ 4o+e

groups will displa( onl( t!e group na+e-

%!en and !ow do t!ings loo) different

• 'ith Tablet PCs+ On t!ose wit! s+aller screens' t!e

ion ad@usts to s!ow s+aller versions of tas and

groups-


22/65

Get up to speed

4uggestions for practice

$- Enter text-

2- d@ust colu+n widt!-

*- C!ange docu+ent views-

D- 4!ow or !ide w!ite space-

- dd a utton to t!e


23/65

Get up to speed

Test $' ,uestion $

/ou !an !ustomi.e ,x!el 0112 by adding !ommands to the

#ui!$ %!!ess Toolbar+ 3Pi!$ one answer+4

$- True-

2- 3alse-


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Get up to speed

Test $' ,uestion $: nswer

True-

5ou can add t!e co++ands (ou want to e at (our fingertips to t!e


25/65

Get up to speed

Test $' ,uestion 2

Some !ommands appear only when you need them+ 3Pi!$ one

answer+4

$- True-

2- 3alse-


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Get up to speed

Test $' ,uestion 2: nswer

True-

Ta)e t!e first step or two' and a new ta will appear' wit! all t!e

co++ands (ou need- 3or exa+ple' insert a c!art' or a !eader and

footer' and (ou&ll see +ore co++ands-


27/65

#esson 2

Get to wor) in Excel


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Get up to speed

Get to wor) in Excel

T!e first lesson !elped

(ou get oriented to t!e

new loo) of Excel2007-

1ow it&s ti+e to get to

wor)-

4a( (ou&ve got a !alf !our efore (our next +eeting to

+a)e so+e revisions to a wor)s!eet t!at (ou created in

a previous version of Excel-

Can (ou do t!e asic t!ings (ou need to do in Excel

2007' in @ust *0 +inutes T!is lesson will s!ow (ou !ow-


29/65

Get up to speed

Open (our file

3irst t!ings first- 5ou

want to open an

existing wor)oo)created in an earlier

version of Excel-

Clic) t!e 5i!roso6t 766i!e Button -

o t!e following:

Clic) 7pen' and select t!e wor)oo) (ou want-

lso note t!at (ou can clic) ,x!el 7ptions' at t!e

otto+ of t!e +enu' to set progra+ options-


30/65

Get up to speed

/nsert a colu+n

1ow (ou want to add

a colu+n to (our

wor)s!eet to identif(product categories-

5ou want it to go

etween two existing

colu+ns of data-

?iew t!e ani+ation to see t!e process of inserting acolu+n into t!e wor)s!eet-

ni+ation: ig!t"clic)' and clic) Play-


31/65

Get up to speed

/nsert a colu+n

1ow (ou want to add

a colu+n to (our

wor)s!eet to identif(product categories-

/t s!ould go etween

two existing colu+ns

of data' #uantity andSupplier -

5our wor)s!eet contains rows of products ordered fro+

various suppliers' and (ou want to add t!e new colu+n

to identif( t!e various products as dair(' grains'

produce' and so on-

/ l


32/65

Get up to speed

$- Clic) in t!e Supplier colu+n- T!en on t!e Home ta' in t!e Cells

group' clic) t!e arrow on Insert-

2- On t!e +enu t!at appears' clic) Insert Sheet Columns- new

lan) colu+n is inserted' and (ou enter t!e new data in t!e

colu+n-

*- /f (ou need to ad@ust t!e colu+n widt! to fit t!e data' in t!e Cells

group' clic) t!e arrow on "ormat- /n t!e list t!at appears' clic)

%uto"it Column 'idth-

/nsert a colu+n

3ollow t!is procedure to add t!e colu+n etween t!e #uantity colu+n

and t!e Supplier colu+n:

3 t d dit d t


33/65

Get up to speed

3or+at and edit data

5ou for+at and edit

data ( using

co++ands in groupson t!e Home ta-

3or exa+ple' t!e colu+n titles will stand out etter if t!e(

are in old t(pe-

To +a)e it so' select t!e row wit! t!e titles and t!en on

t!e Home ta' in t!e "ont group' clic) Bold-

3 t d dit d t


34/65

Get up to speed


%!ile t!e titles are still

selected' (ou decide

to c!ange t!eir colorand t!eir siAe' to +a)e

t!e+ stand out even

+ore-

/n t!e "ont group' clic) t!e arrow on "ont Color - 5ou&ll

see +an( +ore colors to c!oose fro+ t!an efore-

5ou can also see !ow t!e title will loo) in different colors

( pointing at an( color and waiting a +o+ent-

3 t d dit d t


35/65

Get up to speed

• To increase t!e font siAe' clic) In!rease "ont Si.e -


5ou can use t!e "ont group to ta)e care of ot!er for+atting and editing

options' too-

• %!ile t!e titles are still selected' (ou decide to center t!e+ in t!e

cells- /n t!e %lignment group' clic) Center -

•3inall(' (ou find t!at (ou need to enter one +ore order for#ouisiana 3ier( 8ot ;epper 4auce- 4elect t!at product na+e' and

in t!e Clipboard group' clic) Copy - T!en clic) in t!e otto+

row' and in t!e Clipboard group again' clic) Paste -

E t f l


36/65

Get up to speed

Enter a for+ula

6efore !anding off

(our report' (ou want

to add up t!e nu+ersin t!e


37/65

Get up to speed

dd !eaders and footers

s a finis!ing touc!'

(ou decide to add

!eaders and footers tot!e wor)s!eet-

T!is will !elp +a)e

clear to ever(one w!at

t!e data is aout-

$- 4witc! to ;age #a(out view- 5ou can clic) t!e *iew

ta' and t!en clic) Page ayout *iew in t!e

'or$boo$ *iews group- Or clic) t!e +iddle utton

on t!e *iew toolar at t!e otto+ of t!e

window-

8ere&s w!at to do:

dd ! d d f t


38/65

Get up to speed

dd !eaders and footers

s a finis!ing touc!'

(ou decide to add

!eaders and footers tot!e wor)s!eet-

T!is will !elp +a)e

clear to ever(one w!at

t!e data is aout-

2- Clic) in t!e area at t!e top of t!e page t!at sa(s

Cli!$ to add header -

8ere&s w!at to do:

*- s soon as (ou do' t!e Header 8 "ooter Tools and

t!e Design ta appear at t!e top of t!e ion-

; i t


39/65

Get up to speed

;rint

/t&s ti+e to print t!e

report-

/n ;age #a(out view'

(ou can +a)e

ad@ust+ents and see

t!e c!anges on t!e

screen efore (ouprint-

$- Clic) t!e Page ayout ta-

2- /n t!e Page Setup group' clic) 7rientation and t!en

select Portrait or ands!ape- /n ;age #a(out view'

(ou&ll see t!e orientation c!ange' and !ow (our data

will loo) eac! wa(-

8ere&s !ow to use ;age #a(out view:

;rint


40/65

Get up to speed

;rint

/t&s ti+e to print t!e

report-

/n ;age #a(out view'

(ou can +a)e

ad@ust+ents and see

t!e c!anges on t!e

screen efore (ouprint-

*- 4till in t!e Page Setup group' clic) Si.e to c!oose

paper siAe- 5ou&ll see t!e results of (our c!oices as(ou +a)e t!e+- F%!at (ou see is w!at (ou print-

8ere&s !ow to use ;age #a(out view:

T!e 9ew 'or$boo$ window


41/65

Get up to speed

T!e 9ew 'or$boo$ window

T!e 9ew 'or$boo$

window offers t!e

perfect place to startin Excel-

%!en (ou clic) t!e 5i!roso6t 766i!e Button and

t!en clic) 9ew' t!e 9ew 'or$boo$ window opens-

t t!e top of t!e window' (ou can select eit!er a new

lan) wor)oo) or a te+plate-



42/65

Get up to speed


$- /nsert a colu+n-

2- Hse uto4u+-

*- dd a !eader and a footer-

D- dd a few finis!ing touc!es-

- Explore print options-

Online practice Fre,uires Excel 2007

Test 2 ,uestion $

http://office.microsoft.com/training/Training.aspx?AssetID=RP100620771033&CTT=6&Origin=RC100620751033http://office.microsoft.com/training/Training.aspx?AssetID=RP100620771033&CTT=6&Origin=RC100620751033


43/65

Get up to speed

Test 2' ,uestion $

To insert a new !olumn you use the !ommands in the Cells

group on the Home tab+ 3Pi!$ one answer+4

$- True-

2- 3alse-

Test 2 ,uestion $: nswer


44/65

Get up to speed

Test 2' ,uestion $: nswer

True-

T!en clic) t!e arrow next to Insert' and t!en clic) Insert Sheet

Columns-

Test 2 ,uestion 2


45/65

Get up to speed

Test 2' ,uestion 2

'here is the button that you !li!$ to 6ind !ommands to open

and !lose your 6iles( 3Pi!$ one answer+4

$- On t!e first ta-

2- /n t!e upper"left corner of t!e window-

*- Hnderneat! t!e ion-

Test 2 ,uestion 2: nswer


46/65

Get up to speed

Test 2' ,uestion 2: nswer

/n t!e upper"left corner of t!e window-

Clic) t!e ig round 5i!roso6t 766i!e Button in t!e upper"left corner-

Test 2 ,uestion *


47/65

Get up to speed

Test 2' ,uestion *

In Page ayout )iew you want to add a header to your wor$sheet

but you don-t see the !ommands you need+ To get the !ommands

you need to !li!$ in the area that says ;Cli!$ to add header+< 3Pi!$

one answer+4

$- True-

2- 3alse-

Test 2 ,uestion *: nswer


48/65

Get up to speed

Test 2' ,uestion *: nswer

True-

s soon as (ou do' t!e Header 8 "ooter Tools and t!e Design ta

appear on t!e ion- T!ese !ave all t!e co++ands to wor) wit!

!eaders and footers-


49/65

#esson *

new file for+at


50/65

%or)ing wit! files fro+ earlier versions


51/65

Get up to speed


/n Excel 2007' (ou

can open files created

in Excel I t!roug!Excel 200*-

6ut w!at if (ou&re t!e first person in (our office to !ave

Excel 2007 %!at if (ou need to need to s!are files wit!

depart+ents t!at don&t !ave Excel 2007 (et

on&t panic- 5ou can all s!are wor)oo)s wit! eac!

ot!er-



52/65

Get up to speed

• Old files sta( old unless (ou c!oose ot!erwise-

J Excel will save an older file in its original for+at unless (ou specif(

ot!erwise- 3or exa+ple' if it started in Excel 200*' Excel 2007 saves it

in 200* for+at ( default-

• 1ewer features warn (ou if (ou save a file as older-

J %!en (ou save a file in a previous version&s for+at' and t!e 2007

features (ou used are not co+patile wit! t!e previous version' a

Co+patiilit( C!ec)er tells (ou so-


8ere&s !ow:



53/65

Get up to speed

• 5ou can alwa(s cop( newer files in newer for+at first-


• 5ou can s!are docu+ents etween versions ( using a converter-

J Colleagues wit! Excel 2000 t!roug! 200* can open 2007 files (

downloading and using a converter-

J Kust tell Excel (ou want an Excel %or)oo) FL-xlsx- T!at cop( of t!e

file will contain all t!e Excel 2007 features-

8ere&s !ow:

6enefits of t!e new for+at


54/65

Get up to speed


T!e new file for+at

+eans i+prove+ents

to Excel-

• 1ew features

• 4afer files

• #ess ris) of file corruption

8ere are its c!ief enefits:



55/65

Get up to speed


T!e new file for+at

+eans i+prove+ents

to Excel-

• educed file siAe

8ere are its c!ief enefits:

• More useful data

1ew file for+ats new options w!en (ou save


56/65

Get up to speed

1ew file for+ats' new options w!en (ou save

%!en (ou save a file

in Excel 2007' (ou can

c!oose fro+ severalfile t(pes-

• ,x!el 'or$boo$ 3=+xlsx4+ Hse w!en t!ere are no +acros or ?6 code-

•,x!el 5a!ro>,nabled 'or$boo$ 3=+xlsm4+ Hse w!en t!ere are +acros or ?6code-

• ,x!el Template 3=+xltx4+ Hse w!en (ou need a te+plate-



57/65

Get up to speed





• ,x!el 5a!ro>,nabled Template 3=+xltm4+ Hse w!en (ou need a te+plate and

t!e wor)oo) contains +acros or ?6-

• ,x!el Binary 'or$boo$ 3=+xlsb4+ Hse wit! an especiall( large wor)oo)-



58/65

Get up to speed





• ,x!el ?2>,x!el 011@ 'or$boo$ 3=+xls4+ Hse w!en (ou need to s!are wit!

so+eone wor)ing in a previous version of Excel-

• 5i!roso6t ,x!el A+1?A 'or$boo$ 3=+xls4+ Hse w!en (ou need to s!are wit!

so+eone using Microsoft Excel -0-

Test * ,uestion $


59/65

Get up to speed

Test *' ,uestion $

I6 you sa)e a 6ile that was !reated in a pre)ious )ersion o6

,x!el as an ,x!el 0112 6ile the 6ile !an use all the new ,x!el

6eatures+ 3Pi!$ one answer+4

$- True-

2- 3alse-

Test * ,uestion $: nswer


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Get up to speed

Test *' ,uestion $: nswer

True-

Test *' ,uestion 2


61/65

Get up to speed

Test *' ,uestion 2

'hy was the ,x!el 0112 6ile 6ormat !hanged to 5( 3Pi!$

one answer+4

$- 1ew features could e added to Excel-

2- 3iles are safer-

*- #ess ris) of file corruption-

D- educed file siAe-

- ll of t!e aove-

Test *' ,uestion 2: nswer


62/65

Get up to speed

Test *' ,uestion 2: nswer

ll of t!e aove-

Test *' ,uestion *


63/65

Get up to speed

Test *' ,uestion *

Someone sends you an ,x!el 011@ 6ile whi!h you open in ,x!el

0112+ 'hen you-re 6inished wor$ing with it in 0112 the 6ile will

automati!ally be sa)ed as ,x!el 0112 unless you !hange the option+

3Pi!$ one answer+4

$- True-

2- 3alse-

Test *' ,uestion *: nswer


64/65

Get up to speed

Test *' ,uestion *: nswer

3alse-

/f it started in Excel 200*' Excel 2007 saves it in t!e 200* for+at unless

(ou sa( ot!erwise-


65/65

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