ANNUAL CONFERENCE Our 44th Annual CCAC Confer-ence will be held at the recently renovated DoubleTree by Hilton Hotel Golf Resort Palm Springs on April 11-14, 2017. You don’t want to miss this opportunity to learn and network with your fellow col-leagues. The hotel block at the host hotel has been sold out. The next hotel that has been secured for us is the Embassy Suites, Palm De-sert. You will need to call the hotel directly at 760-340-6600 and reference California City Clerk Association when making your reservations to receive the dis-counted negotiated group rates. Depending on the numbers of folks at the overflow hotel, shuttle services may be arranged between the hotels. If you have not registered, please do so immediately and come join us! The course content and the activities planned for all of you are top-notch. Our 2017 Conference has been awarded the following possible hours and CMC Education or MMCA Advanced Educations points:

Total points possible = 4.9 CMC Education or 4.9 MMC Advanced Education points with completed learning assessment.

On Tuesday, April 11th we will also have concur-rent sessions: an Advanced Academy AND an Athenian Dialogue - each being awarded 3 CMC/MMC points.

Awards of Distinction and Clerk of the Year On Thursday night, April 13, 2016 at the “Black and White Ball” themed Annual Banquet, we will be honoring fellow City Clerks with Awards of Distinction and the City Clerk of the Year will be named. All of the awards have been ordered and I am truly excit-ed to see many of you at the con-ference.

Pat Hammer Memorial Run/Walk It’s not too late to register for the Pat Hammers Memorial Run/Walk

on Thursday morning, April 13, 2017. The funds raised go to the CCAC Education Fund to honor the memory of former Cathedral City Clerk Pat Hammers and is why I chose to have the confer-ence in her former city. Please consider joining fellow City Clerks. Registration is only $35 and you will receive a beautiful hoodie sweatshirt!

CCAC CANCELLATION POLICY RE-MINDER An attendee may cancel:

(a) for a full refund less an administrative fee of 25% if more than 30 days before the event

(b) up to 15 days before the event and receive a 50% refund

(c) less than 15 days before the event, however no refund will be issued

Qualified refunds will be processed after the event.

Exceptions: There are exceptions to this policy if there is a medical emergency or death in the at-tendee’s immediate family. Exceptions to the can-cellation policy are only given in consultation with both the CCAC Treasurer and CCAC President.

Washington Municipal Clerks Association’s 47th Annual Conference I had the absolute pleasure of resenting CCAC by attending Washington’s Conference held at the amazing Alderbrook Resort in the city of Union,

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Jose Jasso, MMC

CCAC President

CCAC President’s Message I N S I D E T H I S

I S S U E :

President’s

Message 1

Membership

Update 2

CCAC

Bookstore 2

Educational

Session 3

Scholarship

Fundraising 4

Annual

Conference 4

Newly

Designated 5

Athenian

Leadership 5

Region 10

Message 5

Region 15

Message 6

Member

Spotlight

6

CCAC 2017

Sponsors 11

Board of Direc-

tors 21

OFFICIAL WORD A P R I L 2 0 1 7 V O L U M E 1 8 , I S S U E 4

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Washington. They offered several days of great educational offerings. The Athenian Dialogue: “The Sound of Wings: The Story of Amelia Earhart” was facilitated by the amazing Mary Lynn Stratta who never ceases to deliver a sensational educa-tional opportunity. A very special thank you to President Shan-non Corin and her Board for their hospitality! Our colleagues up north are an amazing group of Clerks and I’m certain that

CCAC President’s Message Cont.

As your CCAC 2nd Vice President, I serve as the Membership Chair for our organization. Now that we’re a full 90-days into 2017, I’ve got some good news and I’ve got some bad news. The good news is that just over 500 members have officially renewed their CCAC membership for 2017 and paid their dues.

The bad news is that we have over 1050 active mem-ber profiles and we are still 50% unpaid. CCAC uses our membership dues to fund scholarships for the Technical Track for Clerks and the Master Municipal Clerks Academy, provide Regional educational pro-grams, and promote ongoing professional develop-ment through the annual Conference and other training options.

The Association prepares its annual budget based on our membership numbers. As we all know from our agencies’ own budget cycles, whenever revenue drops below budgeted projections, services have to be cut in order to balance expenditures against in-come. While we’re not at that point and CCAC enjoys a healthy fund balance at this time, it remains important that every member take the time to not only renew their membership each January, but fol-low through and pay their annual dues.

Membership has many benefits beyond potential scholarships. Members who are current with their dues pay a reduced rate for the Annual Conference and other trainings, such as TTC and the MMCA. In addition to providing leadership and management training opportunities, enhancing levels of service responsive to the growing demands within our or-ganizations, fostering proactive programs to promote effective legislation, and promoting networking among members, the objectives of the CCAC are to:

Promote the interests of City Clerks. Promote professional administration and educa-

tion of City Clerks' offices. Promote uniform standards for administering

City Clerk duties. Promote improved standards of efficiency for

City Clerks. Promote better municipal government through

increased cooperation with other municipal officials.

Promote legislation which supports the goals and objectives of the organization.

I don’t know about you, but any organization willing to do all of that to help me succeed deserves my support. If you aren’t sure if you’ve paid your 2017 dues, please feel free to contact me. I can let you know your status, as well as provide a link to login and pay your dues online.

Don’t Delay – Renew Today!

I’ve made some lifelong friends. Another highlight of the trip was a personal inside tour of the City of Seattle Council office by Past IIMC President Monica Simmons; thank you Monica for your hospitality! Safe travels to everyone going the Cathedral City conference this year!

Membership Update

Stephanie Smith, MMC

Second Vice-President

Have you

renewed your

CCAC

membership

for 2017?

Have you heard about CCAC’s new book store? A book store made specif-ically for you, tailored with everything you need to be successful in the office and provide relief from the stresses of our day to day routine all at a dis-counted price. If you enjoy Athenian

New CCAC Bookstore Dialogues, or have kids you love to read to, or you’re back in school for your degree, CCAC Book Alley has it all. Visit the bookstore at https://ccacbookalley.mybooksandmore.com. The best thing about CCAC Book

Alley is, revenue generated will go towards CCAC Scholarships. If you have any questions or would like to know more information about CCAC Book Alley, contact Marilyn Bonus at mbonus@ontarioca.gov.

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Register now for

these upcoming

educational

opportunities.

Upcoming CCAC Educational Sessions

O F F I C I A L W O R D

Athenian Dialogue Endurance by Alfred Lansing Facilitated by Jamie A. E. Holmes Friday, May 5, 2017 9:00 a.m. to 4:00 p.m. Hosted by the City of Porterville Limited to 30 participants Click here for more information and to register online.

Start with Why by Simon Sinek Facilitated by Susan M. Domen, MMC, City Clerk Friday, June 2, 2017 9:00 a.m. to 3:00 p.m. Hosted by the City of Lake Elsinore Limited to 30 participants Click here for more information and to register online.

Dawn Abrahamson, MMC

Professional Development

Director

CCAC Education Workshops

When You Wonder If That Person Will Snap...Recognizing and Understanding Threats May 10, 2017, 9:00 a.m. to 1:00 p.m. Hosted by City of Rancho Cucamonga (Region 6 - Inland Empire) Click here for more information and to register online.

When You Wonder If That Person Will Snap...Recognizing and Understanding Threats May 11, 2017, 8:30 a.m. to 12:30 p.m. Hosted by City of Lathrop (Region 3 - Central Valley) Click here for more information and to register online.

When You Know You’re Not the Problem… Working with and for Impossible People May 17, 2017, 8:30 a.m. to 12:30 p.m. Hosted by County of San Diego Registrar of Voters (Region 9 - San Diego) Click here for more information and to register online.

Creating Retention Schedules & File Plans & Developing Policies & Procedures for Manag-ing Records May 19, 2017 (Region 1 - Redwood Empire) Additional information coming soon!

View more 2017 Educational Opportunities at www.californiacityclerks.org/education-and-events.

2017 CCAC Annual Conference April 11-14, 2017 DoubleTree by Hilton Hotel Golf Resort Palm Springs in Cathedral City Click here for more information.

Central Nuts & Bolts Workshop June 29-30, 2017 Training will be held at DoubleTree Inn in Modesto Click here for more information and to register online.

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The 2017 CCAC Annual Conference begins April 11th with the optional Advanced Academy Session and Athenian Dialogue. General Sessions will be held April 12th through 14th. We look forward to seeing you at the DoubleTree by Hilton Hotel Golf Resort Palm Springs for great conference sessions, networking opportunities, and, of course, some fun in the sun! Information regarding IIMC points, session content and optional opportunities is available on the CCAC website at: www.californiacityclerks.org/ccac-annual-conference.

2017 CCAC Annual Conference - Cathedral City, CA

THINGS TO KNOW: Conference registration is now closed, but you can still sign up for the following: Mentor Training - Free

Tuesday, April 11, 2017, 4 pm - 6 pm RSVP to with Vicki Kasad, Mentoring Program Chair at

vkasad@ci.ontario.ca.us by Friday, April 7, 2017 Pat Hammers Memorial 1-Mile Walk/Run - $35 per participant

Thursday, April 13, 2017 at 6:00 am Includes commemorative sweatshirt Funds benefit CCAC Education Fund Contact Anthony Mej ia at

amejia@southpasadenaca.gov or (951) 941-0138

HOTEL REGISTRATION: The conference hotel is fully booked; however we have made arrangements at a nearby hotel for a comparable rate. Em-bassy Suites Palm Desert will confirm complimentary shuttle service to the conference hotel once a sufficient number of rooms are booked. Please call the hotel directly at (760) 340-6600 and reference California City Clerks Asso-ciation to receive discounted group rates.

2017 CCAC Annual Conference Diamond Sponsors

Have you ever received a scholarship to a CCAC training? Do you have the desire to help other Clerk staff achieve their education and reach their goals?

The organization has allocated over $33,000 in scholarships so far this year! We want to see that number grow and need your help! Please consider donating to one of the opportunities available and help raise dollars for the Scholarship Fund.

Fundraising Opportunities:

Silent Auction – please consider donating an item to the Silent Auction. Fill out the form and send in. Don’t forget to get your item to the conference!

Live Auction Gift Baskets – each Region is being asked to put together a basket for the Live Auction during the annual banquet. Contact your Region Director to donate towards your basket!

Wine Pull – donate your favorite bottle of wine! Participants pull a number and match it to the bottle to win that bottle. Value of bottle must be $15.

100% of proceeds fund scholarships!

Every donation, large or small, will help us achieve our goal of $10,000!

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Sign up to attend

an upcoming

Athenian Dialogue

O F F I C I A L W O R D

IIMC Athenian Leadership Society The Athenians were leaders who invented the idea of political democracy, philosophy, logic and rheto-ric. They left the world enriched with their ideas. The choice of Athenian in the title of the Leadership Society signals the value of this culture from 2,500 years ago. To be an Athenian Fellow is to hold knowledge and the quest for knowledge in high es-teem. Municipal Clerks at their best exemplify Athe-nian values. The California Athenian Dialogue Committee is working hard to bring you quality educational oppor-tunities that improve our leadership skills, create opportunities for networking and brainstorming, and facilitating a high level of professional leadership. Have you attended an Athenian Dialogue? Do you feel it benefited you and your organization? Did you know that if you attend 10 Athenian Dialogues, you

can apply to be a member of the Athenian Leader-ship Society as a Fellow? This is a great achievement and recognition from IIMC. There are 93 approved Fellows in all of the IIMC organization! 7 of those are your fellow members from California. Sign up to attend an upcoming Dia-logue! CCAC Wants You! The Athenian Dialogue Committee is seeking facilita-tors for future Dialogues. Have you considered giv-ing back to the organization and assisting other Clerk personnel in their efforts towards education? Have you achieved your Fellowship? Do you have experi-ence in teaching others? If so you may qualify to become a facilitator! Click here to view the requirements.

Region 10 Director’s Message - Denise Basham, MMC Greetings from Region 10 (Orange County)! Region 10 consists of all the cities in Orange County along with many special districts. Our first CCAC Regional Training on Thursday, March 2, 2017 was a huge success! A big thank you to our host Kelly Lore, Clerk of the Board for the Orange County Sanitation District in Fountain Valley. Forty attendees (yes, 40!) partic-ipated in a program titled “When You Wonder if That Per-son Will Snap…Recognizing and Understanding Threats and Potential Attacks” presented by Maureen Kane and Dr. Maura Kane. A very sobering but necessary topic presented by two experts on the subject. Thank you Maureen and Maura for spending the morning with us. I would also like to thank Tom Diebert from Netfile who attended as a spon-sor. It is always a pleasure to have him at our meetings. Our next training is scheduled for September 2017. More details will be provided once a date and topic have been decided. See you at the CCAC Annual Conference in Ca-thedral City!

Halena Cho, CMC Secretary, City of Monterey Park

Zaneta Luna, CMC Assistant to the City Clerk, City of Oakland

Newly Designated Clerks

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Region 15 Director’s Message - Margaret Wimberly, MMC Spring has definitely sprung in Region 15! The hills are finally back to the deep green hues that we haven't seen in years due to the drought! For me, spring means more time outdoors (after a healthy dose of my allergy meds of course!) and during work hours it means spring cleaning in the office. With the much-needed hand from my administrative assistant, Jen-nifer Schultz, I've been busy organizing

files and boxing up records that have reached the end of their life cycle and getting ready for our City-wide records destruction. Region 15 is not only my birthplace, but also my home for most of my adult life. The Region has such an amazing group of cities that encompass Contra Costa and Alameda Counties, and is

home to some fantastic venues for theater, concerts, my three favorite sports teams (for now), waterways, and amazing open spaces for hiking. One of my favorite cities, Walnut Creek, hosted our Region's education workshop. I can't begin to thank Suzie Martinez and her staff enough for all of the organization they put into it. Dr. Maura Kane, Psy.D, and Maureen Kane, BSN, RN, TTC Institute Director, presented one of the best sessions I have been to in years: When you Wonder if That Person Will Snap…Recognizing and Understanding Threats and Potential Attacks. The security of our workplaces and identifying those who may provide a threat to us and our co-workers is an issue that is often overlooked until there is an incident. Region 15 will host its next education workshop this summer; details are expected to be available in late June.

Did you know that Antoinette’s experience en-compasses both the public and private sectors and focused on Records Manage-ment for a majori-ty of her career? Antoinette fondly has been called a “records geek”! In 1995, Antoi-nette joined the

City of Thousand Oaks as the Records Management Supervisor, working for venerated City Clerk Nancy Dillion. Prior to joining Thousand Oaks, Antoinette’s worked for Occidental Petroleum Cor-poration and Lockheed Corporation. Antoinette has a BS in Business Admin-istration from CSU Northridge and earned her CRM (Certificated Records Manager) credential in 1995.

As the Records Management Supervisor, Antoinette was responsible for the City-Wide Records Management program. A transforming program enhancement oc-curred in 1997, when Antoinette co-led the Imaging System implementation pro-ject (Laserfiche) to replace the mi-crographics operation. Antoinette was assigned additional City Clerk duties and in 2000 obtained her CMC.

REGION 12 In 2001, Antoinette left Thousand Oaks and joined Ictus Consulting. From 2001-2010, Antoinette worked with multiple special districts developing retention schedules and writing Records Manage-ment policies and procedures. Consult-ing allowed her to spend more “mom” time with her children, Cassandra and Christopher.

In 2010, Antoinette re-joined Thousand Oaks as the Deputy City Clerk and was thrilled to work with esteemed City Clerk Linda Lawrence. A career mile-stone was upgrading Laserfiche and de-veloping a custom Laserfiche workflow for the agenda process (2014 Run Smart-er Laserfiche Award recipient). “It was so exciting to receive the Run Smarter award for my agenda workflow and speak at the 2015 Empower Conference, shar-ing my project details and experience with my colleagues,” Antoinette said. Antoinette is a CCAC mentor and is involved with ARMA, where she frequently speaks. In 2015 , Anto inette earned her MMC and started her Master’s in Public Policy and Ad-ministration at Califor-nia Lutheran Universi-ty.

On June 20, 2016, Antoinette joined the City of Ventura (San Buenaventura) as the City Clerk. Antoinette is very eager to begin implementing the Electronic Document Content system (OnBase) which will include an automated agenda process. The retention schedule is in need of updating, so she is looking for-ward to modernizing the schedule format and conducting legal research. Antoi-nette envisions implementing more tech-nology improvements to allow her de-partment of three to be more efficient, which will include updating the Council Chambers equipment and moving from voice voting to electronic voting.

Antoinette and husband Allan (her high-school sweetheart) live in Simi Valley and will be celebrating their 27th anniversary this year. They both enjoy spending time as a “family” and recently added a son-in-law. In her spare time, Antoinette loves baking, relaxing with a glass of wine, and traveling. Antoinette is very grateful for

all of the training, men-toring and advice her colleagues and friends have provided over the years. “Thank you for molding me into being a proud and knowl-edgeable City Clerk!” she says.

Antoinette Mann,

MMC, CRM

Ventura City Clerk

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CCAC Diamond Sponsor

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O F F I C I A L W O R D

Jose Jasso, MMC, President Assistant City Clerk, Santa Clara (408) 615-2222, jjasso@santaclaraca.gov

Wendy Klock-Johnson, MMC, First Vice-President Assistant City Clerk, Sacramento (916) 808-7509, wkjohnson@cityofsacramento.org

Stephanie Smith, MMC, Second Vice-President City Clerk, Lake Forest (949) 461-3421, sdsmith@lakeforestca.gov

Britt Avrit, MMC, Recording Secretary City Clerk, Lancaster (661) 723-6020, bavrit@cityoflancasterca.org

Randi Johl-Olson, JD, MMC, Legislative Director City Clerk, Temecula (951) 694-6421, randi.johl@cityoftemecula.org

Mitzi Ortiz, MMC, Communications Director City Clerk, Aliso Viejo (949) 425-2506, mortiz@cityofalisoviejo.com

Susan Domen, MMC, Treasurer City Clerk, Lake Elsinore (951) 674-3124 x262, sdomen@lake-elsinore.org

Dawn Abrahamson, MMC, Professional Dev Director City Clerk, Vallejo (707) 648-4528, dawn.abrahamson@cityofvallejo.net

April Sousa, Region 1 Director City Clerk, Blue Lake (707) 668-5655, cityclerk@bluelake.ca.gov

Mindy Cuppy, MMC, Region 2 Director City Clerk, Rancho Cordova (916) 851-8721, mcuppy@cityofranchocordova.org

Nora Pimentel, CMC, Region 3 Director City Clerk, Tracy (209) 831-6105, nora.pimentel@ci.tracy.ca.us

Luisa Zavala, CMC, Region 4 Director Deputy City Clerk, Porterville (559) 782-7464, lzavala@ci.porterville.ca.us

Ricca Charlon, CMC, Region 5 Director City Clerk, Ridgecrest (760) 499-5002, rcharlon@ridgecrest-ca.gov

Vicki Kasad, MMC, Region 6 Director Assistant City Clerk, Ontario (909) 395-2166, vkasad@ci.ontario.ca.us

Jerryl Soriano, CMC, Region 7 Director City Clerk, Desert Hot Springs (760) 329-6411 x107, jsoriano@cityofdhs.org

Diane Caldwell, CMC, Region 8 Director City Clerk, El Centro (760) 337-4515, dcaldwell@cityofelcentro.org

Kerry Bigelow, MMC, Region 9 Director Assistant City Clerk, Chula Vista (619) 407-3590, kbigelow@chulavistaca.gov

Denise Basham, MMC, Region 10 Director City Clerk, Cypress (714) 229-6683, dbasham@ci.cypress.ca.us

Anthony Mejia, MMC, Region 11 Director Chief City Clerk, South Pasadena (626) 403-7232, amejia@southpasadenaca.gov

Michelle Ascencion, CMC, Region 12 Director City Clerk, City of Oxnard (805) 385-7805, michelle.ascencion@oxnard.org

Tom Graves, MMC, Region 13 Director City Clerk, Hollister (831) 636-4300 x16, tom.graves@hollister.ca.gov

Deborah L. Padovan, CMC, Region 14 Director City Clerk, Los Altos Hills (650) 947-2513, dpadovan@losaltoshills.ca.gov

Margaret Wimberly, MMC, Region 15 Director City Clerk, Brentwood (925) 516-5182, mwimberly@brentwoodca.gov

Kathy Flamson, CMC, Region 16 Director City Clerk, Calistoga (707) 942-2807, kflamson@ci.calistoga.ca.us

Byron Pope, MMC, Immediate Past President City Clerk, Beverly Hills (310) 285-2401, bpope@beverlyhills.org

2016-17 CCAC Board of Directors