And Spring is upon us! Annual Conference Next month our 44th Annual CCAC Conference will be held at the recently renovated DoubleTree by Hilton Hotel Golf Resort Palm Springs on April 11-14, 2017. You don’t want to miss this opportunity to learn and network with your fellow colleagues. The hotel block at the host hotel has been sold out. The next hotel that has been se-cured for us is the Embassy Suites, Palm Desert. You will need to call the hotel directly at 760-340-6600 and reference California City Clerk Association when making your reserva-tions to receive the discounted negotiated group rates. Depending on the numbers of folks at the overflow hotel, shuttle services may be arranged between the hotels. If you have not registered, please do so immediately and come join us! Re-minder: the deadline for Early Registration ends on Monday, March 13, 2017.

The course content and the activities planned for all of you are top-notch. Our 2017 Conference has been awarded the following possible hours and CMC Education or MMCA Advanced Educations points: Total points possible = 4.9 CMC Education or 4.9 MMC Advanced Education points with completed learning assessment.

On Tuesday, April 11th we will also have concurrent sessions: an Advanced Academy AND an Athenian Dialogue - each being awarded 3 CMC/MMC points. Be sure to purchase your $65 ticket for the Fiesta Del Presidente at the historic Cree Estate! Awards of Distinction and Clerk of the Year Who will be named City Clerk of the Year? It’s time to recognize our deserving colleagues that have made significant and exemplary

contributions to their city, community and profes-sion. The deadline to submit nominations is Friday, March 17, 2017. Winners will be announced at the beginning of the upcoming “Black and White” themed Annual Banquet during the Annual Confer-ence in Cathedral City. If you know a City Clerk that has gone above and beyond the “call of duty” submit a nomination for the City Clerk who stands out and have made significant and exemplary con-tributions to their city, community or profession. Nomination forms are available online at www.californiacityclerks.org. MMCA I am very happy to report there were 38 attendees (seven more than last year) at the February 2017 Master Municipal Clerk Academy held in San Jose, CA. The attendees were comprised of City/Town Clerks, Special District Clerks and two Clerk of the Board of Supervisors. In attendance were 17 first time attendees, 8 second time attendees, 9 third time attendees, 2 fourth time and 2 fifth time attendees! The program was strong and high marks and very positive feedback were received. A hearty THANK YOU to Miller Management & Consulting Group – and to all of the trainers that make the academy possible. I hope to see many of you in April at the Annual Conference! Don’t forget to set your clocks forward one hour on March 12!

Jose Jasso, MMC

CCAC President

CCAC President’s Message I N S I D E T H I S

I S S U E :

President’s

Message 1

Legislative

Update 2

Conference

Scholarship 2

Educational

Sessions 3

CCAC Annual

Conference 4

Scholarship

Fundraising 5

Newly

Designated 5

Region 5

Message 6

Region 11

Message

6

Member

Spotlight 7

Diamond

Sponsors 12

Board of

Directors

15

OFFICIAL WORD M A R C H 2 0 1 7 V O L U M E 1 8 , I S S U E 3

Legislative Director Update P A G E 2 V O L U M E 1 8 , I S S U E 3

The League of Califor-nia Cities held its quar-terly Board meeting last week on February 23-24, 2017. Below is a brief recap of the meet-ing highlights. Given the volume of the relevant documentation provid-ed to the Board, please contact me directly if you would like addition-al information on any of these items and I will be happy to share.

Strategic Goals Update – The Board received an update on the following strategic priorities for 2017.

1. Increase Funding for Critical Transportation and Water Infrastructure. Provide additional state and federal funding and local financing tools — such as reducing the vote threshold for local initiatives — to support California’s economy, transportation (streets, bridges, trade corridors, active transportation and transit) and water related needs (supply, sew-er, storm water, flood control, beach erosion, etc.) including maintenance and construction. Support appropriate streamlining of storm water regulations and CEQA to avoid duplica-tion and reduce litigation.

2. Develop Realistic Responses to the Homeless Crisis. Increase state and federal funding and support to provide additional shelter and ser-vices to California’s homeless, and advance the recommendations of the CSAC-League Homelessness Task Force.

3. Improve the Affordability of Workforce Hous-ing and Secure Additional Funds for Affordable Housing. Increase state and federal financial support, reduce regulatory barriers, and pro-

Randi Johl-Olson, JD, MMC

Legislative Director

Contact

Legislative

Director for

additional

information.

vide additional incentives and local financial tools to address the affordability of workforce housing and increase the availability of afforda-ble housing.

4. Address Public Safety Impacts of Reduced Sen-tencing Laws, Protect Local Priorities in the Implementation of AUMA, and Preserve City Rights to Deliver Emergency Medical Services. Provide tools and resources cities need to respond to recent changes in statewide crimi-nal sentencing policies. Protect local priorities during development of regulations and legisla-tion to implement the Adult Use of Marijuana Act. In addition, continue to preserve city rights to deliver emergency medical services (Health and Safety Code 1797.201).

Federal Update and Priorities – The Board approved its federal priorities for 2017 and re-ceived an update regarding federal issues associat-ed with immigration, budget/appropriations, tax reforms and transportation/infrastructure funding. Specifically on the issue of immigration, the League issued a press release indicating that the League’s mission is to preserve local control for cities, it’s up to each city how best to manage their local affairs (including how best to allocate their local law enforcement resources), and because immigra-tion is the responsibility of the federal government, a comprehensive, balanced and bipartisan approach to immigration reform is desired. Legal Advocacy – The Board received an update from Legal Counsel regarding the League’s efforts related to litigation and providing amicus support.

Pension Reform – The Board received a presen-tation regarding the current status of CalPers, op-portunities for additional pension reform, the po-litical landscape associated with the same, and an-ticipated future efforts from the CalPers Board, Legislature and the Governor’s Office.

CCAC Annual Conference Scholarship There’s still time to apply for the CCAC Annual Conference Scholarship! Submit application to Immediate Past President Byron Pope at bpope@beverlyhills.org by Friday, March 10, 2017 at 5:00 p.m. Applications are available online at www.californiacityclerks.org. Scholarships will be awarded on March 13, 2017.

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Register now for

these upcoming

educational

opportunities.

Upcoming CCAC Educational Sessions

O F F I C I A L W O R D

Athenian Dialogues The Art of Tough by Barbara Boxer Facilitated by Anthony J. Mejia Friday, March 24, 2017 8:30 a.m. to 3:00 p.m. Hosted by the City of South Pasadena Limited to 30 participants Click here for more information and to register online.

Profiles in Courage by John F. Kennedy Facilitated by Professor Ed Tywoniak, St. Mary’s College Tuesday, April 11, 2017 (optional Pre-Conference event) 9:00 a.m. to 4:00 p.m. Located at DoubleTree by Hilton Hotel Golf Resort Palm Springs, Cathedral City **May attend Athenian Dialogue without attending Annual Conference** Click here for more information and to register online.

Dawn Abrahamson, MMC

Professional Development

Director

CCAC Education Workshops

When You Know You’re Not the Problem… Working with and for Impossible People March 30, 2017, 9:00 a.m. to 1:00 p.m. Hosted by City of Atherton (Region 14 - Peninsula) Click here for more information and to register online.

Minute Take: Tips & Tricks - Minutes on the Fly March 30, 2017, 9:00 a.m. to 12:00 p.m. Hosted by City of Ukiah (Region 1 - Redwood Empire) Click here for more information and to register online.

When You Wonder If That Person Will Snap...Recognizing and Understanding Threats May 11, 2017, 8:30 a.m. to 12:30 p.m. Hosted by City of Lathrop (Region 3 - Central Valley) Click here for more information and to register online.

When You Know You’re Not the Problem… Working with and for Impossible People May 17, 2017, 8:30 a.m. to 12:30 p.m. Hosted by County of San Diego Registrar of Voters (Region 9 - San Diego) Click here for more information and to register online.

View more 2017 Educational Opportunities at www.californiacityclerks.org/education-and-events.

2017 CCAC Annual Conference April 11-14, 2017 DoubleTree by Hilton Hotel Golf Resort Palm Springs in Cathedral City Click here for more information.

Central Nuts & Bolts Workshop June 29-30, 2017 Training will be held at DoubleTree Inn in Modesto Click here for more information and to register online.

P A G E 4 V O L U M E 1 8 , I S S U E 3

Register Now for Early Bird Rates! The 2017 CCAC Annual Conference begins April 11th with the optional Advanced Academy Session and Athenian Dialogue. General Sessions will be held April 12th through 14th. Join us at the DoubleTree by Hilton Hotel Golf Resort Palm Springs for great conference sessions, networking opportunities, and, of course, some fun in the sun!

Information regarding registration, IIMC points, and session content is available on the CCAC website at: www.californiacityclerks.org/ccac-annual-conference.

2017 CCAC Annual Conference - Cathedral City, CA

THINGS TO KNOW REGISTRATION FEES: Annual Conference fee for CCAC members

$395 Early Bird Special ends 3/13/17 $450 thereafter

Annual Conference fee for non-members is $495 One Day Registration fee $150 Wednesday or Friday and $175 Thursday Advanced Academy fee is $200 (includes lunch)

3 CMC/MMC Points Tuesday, April 11, 2017, 9 am - 4 pm Register online by March 24, 2017

Athenian Dialogue fee is $150 (includes lunch) 3 CMC/MMC Points Tuesday, April 11, 2017, 9 am - 4 pm Register online by March 24, 2017

Mentor Training - Free Tuesday, April 11, 2017, 4 pm - 6 pm RSVP to with Vicki Kasad, Mentoring Program

Chair at vkasad@ci.ontario.ca.us by Friday, April 7, 2017

HOTEL REGISTRATION: The conference hotel is fully booked; however we have made arrangements at a nearby hotel for a comparable rate. Embassy Suites Palm Desert will confirm complimentary shuttle ser-vice to the conference hotel once a sufficient number of rooms are booked. Please call the hotel directly at (760) 340-6600 and refer-ence California City Clerks Association to receive discounted group rates.

SPECIAL EVENTS: Wednesday night all conference event - Fiesta del President - $65 per ticket Pat Hammers Memorial 1-Mile Walk/Run supporting Scholarship Program -

$35 per participant Extra tickets to the Thursday Night Annual Banquet - Black & White Ball -

$65 per ticket

2017 CCAC Annual Conference Diamond Sponsors

P A G E 5

Become an

Athenian Dialogue

Facilitator!

O F F I C I A L W O R D

Have you ever received a scholarship to a CCAC training? Do you have the desire to help other Clerk staff achieve their education and reach their goals?

The organization has allocated over $33,000 in scholarships so far this year! We want to see that number grow and need your help! Please consider donating to one of the opportunities available and help raise dollars for the Scholarship Fund.

Fundraising Opportunities:

Silent Auction – please consider donating an item to the Silent Auction. Fill out the form and send in. Don’t forget to get your item to the conference!

Live Auction Gift Baskets – each Region is being asked to put together a basket for the Live Auction during the annual banquet. Contact your Region Director to donate towards your basket!

Wine Pull – donate your favorite bottle of wine! Participants pull a number and match it to the bottle to win that bottle. Value of bottle must be $15.

100% of proceeds fund scholarships! Every donation, large or small, will help us achieve our goal of $10,000!

IIMC Athenian Leadership Society The Athenians were leaders who invented the idea of political democracy, philosophy, logic and rhetoric. They left the world enriched with their ideas. The choice of Athenian in the title of the Leadership Soci-ety signals the value of this culture from 2,500 years ago. To be an Athenian Fellow is to hold knowledge and the quest for knowledge in high esteem. Munici-pal Clerks at their best exemplify Athenian values.

The California Athenian Dialogue Committee is working hard to bring you quality educational oppor-tunities that improve our leadership skills, create opportunities for networking and brainstorming, and facilitating a high level of professional leadership.

Have you attended an Athenian Dialogue? Do you feel it benefited you and your organization? Did you know that if you attend 10 Athenian Dialogues, you can apply to be a member of the Athenian Leader-

ship Society as a Fellow? This is a great achievement and recognition from IIMC.

There are 93 approved Fellows in all of the IIMC organization! 7 of those are your fellow members from California.

Sign up to attend an upcoming Dialogue! CCAC Wants You! The Athenian Dialogue Committee is seeking facilita-tors for future Dialogues. Have you considered giving back to the organization and assisting other Clerk personnel in their efforts towards education? Have you achieved your Fellowship? Do you have experi-ence in teaching others? If so you may qualify to be-come a facilitator!

Click here to view the requirements.

Susan Domen, MMC

Treasurer

Danielle K. Habr, CMC Deputy City Clerk, City of Pleasant Hill Lesley Milton-Rerig, CMC City Clerk, City of Seaside Aram Adjemian, CMC Administrative Analyst, City of Glendale

Newly Designated Clerks Britt S. Avrit, MMC City Clerk, City of Lancaster Carrie Weal, MMC Deputy City Clerk, City of Camarillo Jennifer M. Ferraiolo, MMC City Clerk, City of Lodi Donesia Gause Aldana, MMC City Clerk, City of Carson

Region 5 Director’s Message - Ricca Charlon, CMC P A G E 6 V O L U M E 1 8 , I S S U E 3

“...the best

part about

attending any

training...is the

networking...”

Greetings and thank you for electing me to represent CCAC Region 11 (Los Angeles County), I am truly honored. I am fortunate that when I reached out for volunteers to help me with Regional activities, I had the good fortune of receiving many offers to join the regional committee. The Region 11 Committee of volunteers are: Miriam Gutierrez, San Fernando; Lisa Pope, Santa Monica; Maria Decanay, Santa Monica; Sheryl Garcia, La Puente; Janet Martinez, Santa Fe Springs; Laura Nie-to, Irwindale; Heather Glaser, Malibu; Tania Moreno, La Cana-da Flintridge; Melissa Crowder, West Hollywood; Cristal McDonald, Carson; Mari Hernandez, Calabasas; and Genoveva Rocha, Pomona. Our first Region 11 workshop was hosted by the fabulous clerks in Santa Clarita – Mary Cusick and Susan Domen. The workshop, “When You Know That You’re Not the Problem, Work-

Hello from Region 5 – the Desert Mountain Region! I hope the New Year has started rolling smoothly for each of you and that you, unlike me, have been able to keep that

New Year’s Resolution! (UGH…)

I have been settling in to my new position as Ridgecrest’s City Clerk which I was appointed to in November 2016. I was the Deputy City Clerk prior to November 2016 sup-porting the Clerk’s office along with my other duties; now I am responsible for EVERYTHING clerk related in Ridge-crest … and I LOVE IT! Last year I was the Central Divi-sion Chair for CCAC and I was hesitant about remaining on the CCAC Board as the Region 5 Director because of my, at that time, hopeful appointment to City Clerk. Now, I am so glad that I remained on the Board! I have learned so much and it is one of the best ways to stay involved in OUR organization and affect the future of City Clerks.

When I realized that as a Region Director one of my duties would be to write an article for the Official Word, I have to admit - I was a bit taken back. I have never been a great writer and thought ‘this is going to be the worst part of being a Region Director’ … WOW was I wrong. Thoughts, ideas, and words are coming to my mind with ease. All I had to do was meet the other wonderful city clerks of Region 5 which consists of Adelanto, Apple Val-ley, Barstow, Big Bear Lake, Hesperia, Lake Arrowhead, Lancaster, Leona Valley, Mammoth Lakes, Needles, Palmdale, Ridgecrest, Rosamond, Twentynine Palms, Vic-

torville, and Yucca Valley. I can’t believe what an inspira-tion they have ALL been to me! Every time I send out an email I get the instant and informative responses (this shouldn’t have surprised me - City Clerks ROCK!)

So Region 5 and I set off on a journey to schedule our first training for the Desert Mountain Division and I was over-whelmed at the support that came rolling in. I immediately had two city clerk’s offer to host – Bishop and Hesperia – and we were off to the races in putting on a GREAT train-ing. We ultimately chose Hesperia to host and Maureen Kane and her daughter, Maura Kane, taught us everything we wanted to know about “Recognizing And Understanding Threats And Potential Attacks, When You Wonder If That Per-sons Will SNAP!” I think the best part about attending any training, other than the topical related knowledge you gain, is the networking – to hear from other clerks that you are not alone and that they face the same challenges provides support in ways everyone needs to experience! I encour-age all City Clerks out there to do anything you can to attend training opportunities, no matter the topic, because getting together with your colleagues is well worth it!

I would like to thank Melinda Sayre, City Clerk in Hesper-ia, for hosting the training, feeding us and making sure eve-rything went smoothly. Thank you to Mayor Paul Russ of Hesperia for taking time out of his busy day to great the group and share some words. Thank you to Tom Diebert of NetFile for sponsoring our training and making the ‘short’ drive. Melinda, her staff and the City of Hesperia did an AWESOME job representing Region 5!

I just want to leave you with a final thought … “Happiness is having a large, loving, caring, close knit family in another city” - George Burns. This is definitely how I feel about the Fab-ulous City Clerks in California!

Region 11 Director’s Message - Anthony J. Mejia, MMC ing with and for Impossible People” was facilitated by Maureen Kane and Dr. Maura Kane on March 24, 2017. It was a great group of 26 clerk professionals learning how to work coopera-tively with all kinds of people.

In January and February, I had the privilege of presenting Certificates of Exceptional Profes-sional Achievement on behalf of CCAC to Lena Shumway, City Clerk of Commerce, and Do-nesia Gause Aldana, City Clerk of Carson, for their certifica-tion as Master Municipal

(Continued on page 7) Anthony Mejia and Lena Shumway

P A G E 7

O F F I C I A L W O R D

Tom started his second government career ten years ago, after a long career and subsequent re-tirement with the University of California. In June of 2006, he stopped into the office of his friend and future mentor, Leslie Cook, MMC, City Clerk of the City of Santa Cruz. On a whim, Tom asked if she had any openings in her office. She said she didn’t, but that the Planning Department was looking for a Planning Commission clerk, and that it would be a good way to get into the Clerk’s Office in a year or two. Tom was offered the job, and about a year and a half later transferred into the City Clerk’s Department as the new Deputy City Clerk. In 2010, the former City Clerk left Santa Cruz, and Tom became the Interim City Clerk Adminis-trator for a few months, but was unhappy with the position being downgraded from a Department Head to just a part of the City Manager’s office, so he left for a position as District Clerk at Union Sanitary District in Union City. It was a difficult decision, since Santa Cruz is Tom’s hometown, but he realized that if he stayed he would remain unhappy, so he left for Union Sanitary District in Union City.

Region 16 Director’s Message Cont. Clerks. Congratulations Lena and Donesia, I know how much hard work it takes to achieve MMC certification and thank you for representing the Clerk profession so beautifully.

Network-ing Mixer: On March 2, 2017, the City Clerks of West Hollywood will be host-ing our first Networking

Mixer at Pearl’s Rooftop. Absolutely everyone is invited to attend, and light appetizers will be pro-vided by Tom Diebert, of NetFile. Please RSVP by emailing me at amejia@southpasadenaca.gov. CCAC Auction Basket: Region 11 is seeking donations for the CCAC Auction Basket. This

year’s theme is Golden Globes: You, too, can be a Star! Our goal is to create a star-studded basket with glamorous goodies. The creative Tania More-no, City Clerk of La Canada Flintridge, has volun-teered to coordinate this year’s basket. Feel free to contact her directly at (818) 790-8880 or tmoreno@lcf.ca.gov for more information. Athenian Dialogue: On March 24, 2017, I will be facilitating my first Athenian Dialogue in South Pasadena based on Barbara Boxer’s new book, The Art of Tough. There are only 5 seats left, so RSVP by emailing me directly and I will send you a link for payment options. Pat Hammers Memorial Walk: Lastly, please join CCAC in honoring the memory and legacy of Pat Hammers, former City Clerk of Cathedral City, at the 3rd Annual Pat Hammers Memorial Walk on April 13, 2017, in Cathedral City. Every-one, including friends and family, are welcome to attend, whether attending the full conference or not. For more information, please contact me.

REGION 13

Tom Graves, MMC

Hollister City Clerk

In the end, though, the commute got the best of him. He was still living in Santa Cruz, and after six months, he started to realize he couldn’t continue to drive over 100 miles a day to and from work. Fortunately, San Jose had a position open as the Assistant City Clerk, the #2 in an office of about 16 people, working with the wonderful Toni Ta-ber, City Clerk and her wonderful staff. It was a great job, and one that Tom felt he was well-suited for. But, after about two years, Tom left once again for a better opportunity – this time in Hollister, CA to become the City Clerk, replacing the irreplaceable Geri Johnson. Shortly after leaving Santa Cruz, Tom earned his CMC certification, and six years later, his MMC. Being able to work with the very best people in their field, from Maureen Kane to Byron Pope, and Jose Jasso to Dawn Abrahamson, Rod Diridon to Colleen Nichol – has been absolutely wonderful. Tom is happily working in Hollister, with an easy commute each day from Watsonville, where he now makes his home with his husband, Jim, and their two rescue dogs, Ollie and Blanca.

Anthony Mejia and Donesia Gause

Aldana with Carson City Council

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O F F I C I A L W O R D

Jose Jasso, MMC, President Assistant City Clerk, Santa Clara (408) 615-2222, jjasso@santaclaraca.gov

Wendy Klock-Johnson, MMC, First Vice-President Assistant City Clerk, Sacramento (916) 808-7509, wkjohnson@cityofsacramento.org

Stephanie Smith, MMC, Second Vice-President City Clerk, Lake Forest (949) 461-3421, sdsmith@lakeforestca.gov

Britt Avrit, CMC, Recording Secretary City Clerk, Lancaster (661) 723-6020, bavrit@cityoflancasterca.org

Randi Johl-Olson, JD, MMC, Legislative Director City Clerk, Temecula (951) 694-6421, randi.johl@cityoftemecula.org

Mitzi Ortiz, MMC, Communications Director City Clerk, Aliso Viejo (949) 425-2506, mortiz@cityofalisoviejo.com

Susan Domen, MMC, Treasurer City Clerk, Lake Elsinore (951) 674-3124 x262, sdomen@lake-elsinore.org

Dawn Abrahamson, MMC, Professional Dev Director City Clerk, Vallejo (707) 648-4528, dawn.abrahamson@cityofvallejo.net

April Sousa, Region 1 Director City Clerk, Blue Lake (707) 668-5655, cityclerk@bluelake.ca.gov

Mindy Cuppy, MMC, Region 2 Director City Clerk, Rancho Cordova (916) 851-8721, mcuppy@cityofranchocordova.org

Nora Pimentel, CMC, Region 3 Director City Clerk, Tracy (209) 831-6105, nora.pimentel@ci.tracy.ca.us

Luisa Zavala, CMC, Region 4 Director Deputy City Clerk, Porterville (559) 782-7464, lzavala@ci.porterville.ca.us

Ricca Charlon, CMC, Region 5 Director City Clerk, Ridgecrest (760) 499-5002, rcharlon@ridgecrest-ca.gov

Vicki Kasad, MMC, Region 6 Director Assistant City Clerk, Ontario (909) 395-2166, vkasad@ci.ontario.ca.us

Jerryl Soriano, CMC, Region 7 Director City Clerk, Desert Hot Springs (760) 329-6411 x107, jsoriano@cityofdhs.org

Diane Caldwell, CMC, Region 8 Director City Clerk, El Centro (760) 337-4515, dcaldwell@cityofelcentro.org

Kerry Bigelow, MMC, Region 9 Director Assistant City Clerk, Chula Vista (619) 407-3590, kbigelow@chulavistaca.gov

Denise Basham, MMC, Region 10 Director City Clerk, Cypress (714) 229-6683, dbasham@ci.cypress.ca.us

Anthony Mejia, MMC, Region 11 Director Chief City Clerk, South Pasadena (626) 403-7232, amejia@southpasadenaca.gov

Michelle Ascencion, CMC, Region 12 Director City Clerk, City of Oxnard (805) 385-7805, michelle.ascencion@oxnard.org

Tom Graves, MMC, Region 13 Director City Clerk, Hollister (831) 636-4300 x16, tom.graves@hollister.ca.gov

Deborah L. Padovan, CMC, Region 14 Director City Clerk, Los Altos Hills (650) 947-2513, dpadovan@losaltoshills.ca.gov

Margaret Wimberly, MMC, Region 15 Director City Clerk, Brentwood (925) 516-5182, mwimberly@brentwoodca.gov

Kathy Flamson, CMC, Region 16 Director City Clerk, Calistoga (707) 942-2807, kflamson@ci.calistoga.ca.us

Byron Pope, MMC, Immediate Past President City Clerk, Beverly Hills (310) 285-2401, bpope@beverlyhills.org

2016-17 CCAC Board of Directors