Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 HSES TABS
Program Schedule schedule19-20.pdf
Budget
Other Funding NA
SF424 ( HSES automatically generates signed SF424B, Certification
Regarding Lobbying, Certification Regarding Compliance with
Certification Cap; Tax Certification Form)
SF424 A Budget Info-Non-Construction
Documents
Results of Self-Assessment and Improvement Plan 18-19 selfassess18-19.pdf
Governing Body Minutes and Chair Letter BOT.pdf
Policy Council Minutes and Chair Letter PolCouncil.pdf
Selection Criteria criteria.pdf
Training and Technical Assistance Plan ttaplan.pdf
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Annual Report to the Public ar17-18.pdf
Indirect Cost Rate Agreement ic16-20.pdf
Tax Certification Form irs.pdf
OLC Audit 9/17 audit9.17.pdf
Baseline Application and Budget Narrative narr.pdf
Section I Baseline Application and Budget Justification Narrative 1
Table of Contents 1
Section I. Program Design and Approach to Service Delivery 5
Sub-Section A Goals 5
1. Program Goals, Measurable Objectives and Expected Outcomes (5 Year) 5
a. Program Goals 5
b. Program Objectives 6
c. Approach to Measuring Progress and Outcomes 8
( select a few Objectives and do Activities, Data, Expected Outcomes,
Challenges)
d. How actual Outcomes from prior period informed approach. 10
2. School Readiness Goals align with HS Early Learning Outcomes
Framework: Ages Birth to Five 11
3. How Program involved governing body, policy council and parents in
developing Program Goals 12
Sub-Section B : Service Delivery 13
1. Service and Recruitment Area 13
a. Service and Recruitment Area 13
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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b. Evidence that proposed area is area of greatest need 13
c. If child care partners proposed NA
2. Needs of Children and Families (from Community Assessment) 15
3. Proposed Program Options and Funded Enrollment Slots 20
4. Centers and Facilities 23
5. Eligibility, Recruitment, Selection and Attendance 24
6. Education and Child Development 25
7. Health 28
8. Family and Community Engagement 29
9. Services for Children with Disabilities 31
10. Transition 32
11. Services to Enrolled Pregnant Women 32
12. Transportation 33
Sub-Section C: Governance, Organizational and Management Structures 33
1. Governance Structure Processes Relationships 33
2. Human Resources Management 36
3. Program Management and Quality Improvement 39
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Section II, Budget and Budget Justification Narrative 42
1. Budget Narrative 42
2. Delegate Agency Agreement NA
3. Planned use of COLA funds based on Program Instruction 52
4. Key features of Financial and Property Management system and internal
controls to maintain control and accountability for grant funds. 52
5. Sources of non-federal match with estimated amount per source and valuation
methodology/how determined match is allowable. 53
6. Request for Waiver of Non-Federal Share 54
7. Waiver of Administrative Costs NA 56
8. Enrollment Reduction Request NA 56
9. Conversion (did this year) NA 56
10. Facilities (if requesting funds for purchase, construction, renovation)NA 56
11. Equipment/Describe Procurement Procedures
Narrative
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Section I Baseline Application and Budget Justification Narrative
Table of Contents
Sub-Section A Goals
1. Program Goals, Measurable Objectives and Expected Outcomes for
project period
a. Program Goals (List all Program Goals)
Wounspe Oaye Tokahe (WOT) (Woe oon’ spay Oh ah’ ye ‘Toe kah’ hay), which means
First Level of Education, operates the Head Start and Early Head Start programs on the Pine
Ridge Reservation. This has been done under the aegis of Oglala Lakota College at the request of
the Oglala Sioux Tribe since 2005.
WOT believes in the mission of Head Start which is “ Head Start promotes the school
readiness of young children from low income families by enhancing their cognitive, social, and
emotional development. “ and also in the Vision of “Helping people. Changing lives. Building
communities.” WOT provides quality services in the key Head Start areas of Early Learning,
Health and Family Well-being.
The Mission of Wounspe Oaye Tokahe is to provide a full range of services to meet the
needs of economically disadvantaged Lakota children from 0-5 and their families on the Pine
Ridge Indian Reservation addressing cognitive, emotional, physical, nutritional, mental health,
Lakota language, and cultural development needs.
Vision: Our children will have strong nagi and be ready for the next level of education
with parent and family support.
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Values
Oglala Lakota College strives to practice and teach the values of traditional Lakota
culture: Ohitika (Bravery), Wacantognakapi (Generosity), Wowacintaka (Fortitude), Wokiksuye
(Remembrance), Unsihanpi (Humility), Woyuonihan (Respect), Woonspe (Learning), Woslolye
(Knowledge), Wookahnige (Understanding) and Woksape (Wisdom).
Overall we will continue to emphasize the practice of Wolakolkiciyapi to strengthen our
commitment to our communities by nurturing trust and reinforcing our program’s Lakota
identity.
Program Goals
Goal 1 Provide a quality program to serve needs of 0-5 children on the Pine Ridge
Indian Reservation
Goal 2 Develop Life Plan for children and Provide Services as indicated
Goal 3 Get children ready for Kindergarten
Goal 4 Assist families in implementing Life Plan for children and making progress
on Family Plan
Goal 5 Maintain and Effective Governance and Management structure.
b. Measurable Objectives
Goal 1 Provide a quality program to serve needs of 0-5 children on the Pine Ridge
Indian Reservation
Objectives:
1.1 Keep enrollment at 591 through accurate data management, monitoring
of community needs and maintenance of waiting lists
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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1.2 Achieve an attendance rate of 85% through accurate data management,
parent communication and adequate transportation.
Goal 2 Develop Life Plans for children and Provide Services as indicated
Objectives
2.1 Do Physical Health, Mental Health, Vision, Hearing, Development
screenings for 100% of children within prescribed time frames.
2.2 Develop Life Plans for 100% of children.
2.3 Do appropriate referrals in all 5 areas.
2.4 Provide quality nutrition program that meets CCAFP guidelines and
student needs.
2.5 Provide quality prenatal program to 28 women at a time.
Goal 3 Get children ready for Kindergarten
Objectives
3.1 Implement Creative Curriculum with fidelity for all children to progress on
school readiness benchmarks in all areas as measured by the GOLD assessment.
3.2 Continue implementing CLASS improvement plan for classroom environment
through improved professional development and peer mentoring
3.3 Implement Lakota language and culture activities in line with Oglala
Sioux Tribe Education Code Standards.
3.4 Do Memos of Agreement with all Reservation schools to provide for
effective transition.
Goal 4 Assist families to develop and progress on Individual Family Partnership
Agreement.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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4.1 Develop a partnership with community partners to cross train parents to enter
into the workforce.
4.2 Develop high-quality Individual Family Partnership Agreements with
100% of families.
4.3 Train staff in Fatherhood Training to include and encourage participation of fathers of
HS/EHS Children.
Goal 5 Maintain and Effective Governance and Management structure
5.1 Hold Annual Policy Council Orientation in December each year.
5.2 Hold Board of Trustees/Policy Council retreat in Spring of each year.
5.3 Maintain a quality Human Resources program with 100% qualified and trained
staff.
5.4 Assure effective and management of all finances.
5.5 Focus on data management and analysis for reporting and information to inform
program and budget decisions
5.6 Continue to improve transportation and facilities including a bus replacement
plan and facilities maintenance plan.
c. Approach to Measuring Progress and Outcomes (HS asks to just show examples
for a few selected objectives).
Objective 1.1 Keep enrollment at 591 through accurate data management, monitoring
of community needs and maintenance of waiting lists
i. Activities or action steps to meet objective
Continue and improve Awareness activities especially to hard to reach families.
Continue and expand Recruitment activities especially to hard to reach children.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Do selection according to criteria and assure criteria remain relevant
Explore home-based alternative to reach remote or hard to reach children.
Deal with conversion and budget issues to serve children who need services.
Get resolution passed by the Oglala Sioux Tribal Council strongly encouraging all
families on the Reservation to enroll their child in some form of preschool
program.
ii. Data, Tools or Methods to Track Progress
We will keep track of all Awareness and Recruitment activities. We will document the
selection process and keep ratings in the child’s file. During our Community Assessment during
the 1st year we will cooperate with other entities to enumerate and document the number of
children not being served, the reasons and possible solutions. We will research the Head Start
law and regulations for waiver procedures so we implement a change in number of program
options so we can serve the optimum number of children a year. We will continue to keep
Enrollment records including reasons students drop out.
iii. Expected Outcomes
We expect to maintain our enrollment at 591 and to have more 0-5 children on the
Reservation in preschool programs.
iv. Expected Challenges
Ongoing poverty with parents not have money to buy clothes to send children to school.
Rurality is an ongoing issue in trying to reach children who live way of the main roads on dirt or
barely maintained roads.
Objective 5.3 Maintain a quality Human Resources program with 100% qualified and
trained staff.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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i. Activities or action steps to meet objective
Hold 2 all staff orientation each year and new hire orientation as hired.
Do Annual Training and Technical Assistance Plan 3/31.
Review organization chart and staffing needs annually.
Do Professional development plans for all staff.
ii. Data, Tools or Methods to Track Progress
We will keep the agendas, attendance records and participant evaluations for 2 all staff
orientation. We will keep checklists for individual new staff orientations. We will do a staffing
report each year as part of the Annual Report showing education and experience levels and
progress on Individual Professional Development Plans. We will also do a report on the number
and % of staff especially teachers who meet Head Start qualifications.
iii. Expected Outcomes
We expect staff to be more aware of program guidelines and job duties and to perform
them better. We expect to have a greater number of teachers meet higher qualifications and do
better in the classroom.
iv. Challenges
Time and money are always challenges. We found when we had special programs to have
staff get Associates or Bachelors they tended to move to the K-12 schools which pay better. The
College has ongoing policies for staff release time to pursue degrees and for budget raises
d. Describe how actual Outcomes from prior period informed the above.
We looked at our Self-Assessment, Community Assessment, Annual Reports etc. over
the past 5 years as well as consulting with the Policy Council, staff and parents.
In terms of Goal 1 the enrollment outcome was improving but could not get near the goal.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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We did some conversions this year and made the goal. In order to keep making it we need to
look at home based to look at hard to reach families and children.
In terms of Goal 2 we developed a Life Plan to bring all screenings, results and plans for
children together. It gives unified road map for services and also doubles as a Student
Record/Comprehensive file for parents and the schools. We felt we had to do something that
followed the students after they left Head Start. We decided we needed to simplify the goal,
review the School Readiness goals and make sure we were implementing the curriculum with
fidelity as well as assuring that teachers were following the methodology measured by CLASS.
In terms of Goal 4 we will focus on involving parents more according to the Parent
Family and Community Engagement framework and focus on certain areas of family need that
have been identifies including GED, overall health, etc.
In terms of Goal 5 we put in facilities and transportation needs that we have know are
there but have to be dealt with during the next five years.
2. School Readiness Goals align with Head Start Early Learning Outcomes Framework: Ages
Birth to Five, state and tribal early learning guidelines, as appropriate, and requirements
and expectations of the local schools where children will transition.
How OLC HS/EHS School Readiness Goals align with HSELOF, state and tribal early
learning guidelines.
When the Office of Head Start released the Early Learning Outcomes Framework
(ELOF) in 2015 Oglala Lakota College Head Start/Early Head Start Administrative and Center
Staff reviewed and revised our School Readiness Plan to insure they aligned with Central and
Sub-domains and specified goals of the ELOF.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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In 2017 the South Dakota Early Learning Guidelines (SDELG) was published and
released. A panel of Early Childhood Professionals from around the state gathered during 2016
to revise and create the SDELG. The panel was guided by the South Dakota Association for the
Education of Young Children (SDAEYC) and used the HSELOF, and early learning and
development guidelines/standards from Alaska, Georgia, Iowa, NAEYC, North Dakota, Rhode
Island Vermont and Washington resources and consultants in their development. In 2018 we
revised our School Readiness goals again to add Lakota language and culture, health and parent
school readiness activities. We separated HS and EHS goals and we also incorporated these
goals in our Life Plan.
The OLC HS/EHS program has developed MOU’s with some of the elementary schools
in our service area and together we created a Kindergarten Checklist which we further revised in
2018 as part of the Life Plan. This will be used in 2019-2020 and beyond to by our HS Teachers
use to determine the developmental levels for each child in the Spring before they transition to
Kindergarten. The Life Plan is shared with the parents and the schools our children will be
attending to insure a successful transition. Our MOU’s also include provisions to collaborate on
transition activities so our children and families are prepared for Kindergarten
3. How Program involved governing body, policy council and parents in developing
Our annual Policy Council Orientations and Policy Council/Board of Trustees sessions
talk about results, goals and issues since 2015. Specific planning for the 5 year application began
in May 2018 at the Board/Policy Council Session and the Policy Council has discussed it at their
meeting since then. We had a special session with the Board and Policy Council on 4/6/19. The
Policy Council reviewed and approved the final draft at a meeting on 4/23/19 and the BOT at
their meeting of 4/24/19.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Sub-Section B : Service Delivery
1. Service and Recruitment Area
a. Service and Recruitment Area
The Pine Ridge Indian Reservation is located about 60 miles southeast of the Black Hills
of southwestern South Dakota. The reservation borders the Badlands National Park to the north,
the Rosebud Sioux Tribe to the east, White Clay in northwestern Nebraska to the south, and the
southern foothills of the Black Hills to the west. Covering a land mass that is roughly
comparable to Delaware and Rhode Island combined, the Reservation includes Oglala Lakota
and Bennett County and part of Jackson County. It is home to the Oglala Sioux Tribe (OST), one
of the nine tribes of the Oceti Sakowin (Oh-chay-tee Shaw-ko-wi), or Seven Council Fires of the
“Great Sioux Nation.” Lakota is the Sioux people’s name for themselves.
The entire Reservation is the service area. We currently have classrooms in all the major
towns with 10 in Pine Ridge Village.
The Oglala Sioux Tribal Enrollment Office puts enrolled members living on the
Reservation as 19,911 and off-Reservation as 20,661 (11/15/17). Many of the members living off
the Reservation live in towns close by such as Rapid City, SD and Rushville, NE and move back
and forth for jobs and housing.
b. Evidence that proposed area is area of greatest need
The entire Pine Ridge Indian Reservation was designated a Promise Zone in 2014 by
USDA and HUD which means it is an area of persistent poverty and need. A US Census Report
in 2015 put Oglala Lakota County (which makes up the majority of the Reservation) as the 3rd
poorest county in America. Some figures from the American Community Survey 2015 which
show need include:
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South Dakota (top) Pine Ridge Indian Reservation (bottom)
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Poverty All families 39.8% Families with children 49.3%
All People 50.3 % Under 18 59.6% Under 5 years 63.8%
Unemployment Rate: 25.6%
The entire Reservation was made a USDA Promise Zone in 2015 and the Pine Ridge
Village area was made an Opportunity Zone in 2017. There are Head Start centers in the towns
where there are OLC College Centers.
c. If child care partners proposed NA
2. Needs of Children and Families
a. the estimated number of eligible children under five years of age and pregnant
women by geographic location, race, ethnicity, and spoken language, including children
experiencing homelessness, in foster care, dual language learners, and with disabilities;
The full statistics for these areas are in our Community Assessment 18-19 which we are
posting on our web site (www.olc.edu). Here are pertinent numbers used to inform our
application and services.
The total numbers of children from 0-5 is 2,148 using the US Census 2012-2016
American Community Survey Statistics. Over 95% of these children are Native American.
Most are first language English speakers but are influenced by the Lakota language spoken by
most grandparents. The geographic location is shown by the table on the next page by District.
The K-12 schools on the Reservation all have a rate above 90% eligibility for the Free Lunch
Program therefore we would estimate that there are 1,933 children 0-5 eligible for EHS/HS.
96% of the Reservation population is Native American.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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The predominant language is English but it is an English influenced by Lakota which
many of the grandparents and parents grew up speaking and hearing.
The number of expectant mothers at any one time is 175.
The number of children with disabilities from 0-5 is: Speech/Language Impairment 29,
Multiple Disabilities 8, Autism 5, Development Delay 55 (OST Special Education/Early
Intervention Program 18-19).
There is a homeless count done each year in January by Housing but due to the
culture there are few people counted as homeless using the regular government definition.
Relatives or friends take people in. There is a great deal of overcrowding in houses and a great
housing shortage. The Oglala Sioux Tribe has passed a definition of homeless (OSTXB 12-11)
that includes other government regulations and also that anyone is considered homeless if the
head of household of a family is not on the lease or title. When Head Start goes out to count
many of these families do not want to say they are homeless. In our 2018-2019 count of enrolled
children we showed 298 homeless according to the OST definition.
The number of children in Kinship Care is 4, Foster Care 105, Group Care 7, Residential
Treatment 16, Trial Reunification 22 (SD Department of Health FY 18).
b. data regarding the education, health, nutrition, social service, child care, parent
schedules, and other service needs of the proposed children, families, and pregnant women;
Education 20% of our EHS/HS parents of enrolled children have less than HS/GED
diploma, 43% have an Associates degree and 8% have a Bachelor’s degree or more.
Health
Oglala Lakota County has the highest Mortality Rate in America at 983.4 premature
deaths per 100,000 vs a national median scores of 376 (U of Wisconsin 2019).
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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The 2019 Robert Wood Johnson Health Outcomes rankings of counties in SD puts Oglala
Lakota County as 62nd of 62 counties. Areas of special concern for the Reservation compared to
the rest of SD and the US are smoking (41%), adult Obesity (41%), access to exercise 3%,
STD’s (17x more prevalent), teen births (6x more prevalent), physicians 66% less per person,
dentists 66% less per person, mental health providers 75% less per person.
According Census Bureau statistics compiled by the Great Plains Tribal Chairman’s
Health Board the mortality rates for the Pine Ridge Reservation vs White people in SD are the
following: Accidents 3x, diabetes 6x, chronic liver/cirrhosis 15x, and pneumonia 3 x.
Nutrition
SD Feeding America 2016 Food Insecurity and Food Cost resources: Harvest of the
Month encourage eating fruits and vegetables.
Child Food Insecurity Rate National 17.5% SD 16.5% Oglala Lakota County 34.8%
All “ 12.9% 11.7% 26.9%
Eligible for Programs SD 63% “ 87%
Social Services
Temporary Assistance for Needy Families 10/18
Families Persons Children Total $ Avg Fam
SD 2,997 6,000 5,444 $1.347M $450
Bennett Cty 93 193 178 $42,499 $457
Jackson County 68 147 136 $29,701 $437
Oglala Lakota 476 1,036 941 $232,011 $487
Average Persons Eligible for Medical Services FY 18
Total 0-5 SD 28,854 Bennett 326 Jackson 228 Oglala Lakota 1,632
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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% of pop 13.6% 40.8% 29.7% 50.6%
Avg recipients* 60,101 562 418 2,688
Expenditures* $880M $8.9M $6.6M $44.6M
* Medicaid and CHIP
Parent Schedules
iii.Typicalwork,schoolandtrainingschedulesofparentswitheligiblechildren
SurveyResults6/22/16
Parents 8:30-2:30 8:30-3:00 8:30-3:30
6/20/16 29 28 40
6/21/16 21 15 22
50 43 62
Staff 8:30-2:30 8:30-3:00 8:30-3:30
6/20/16 24 9 18
6/21/16 9 2 2
6/21/16 6 5 14
39 16 34
Total 89 59 96
8:30-2:30 8:30-3:00 8:30-3:30
Percentage 36.48 24.18 39.34
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Other Needs
c. the availability of other child development, child care centers, and family child
care programs that serve eligible children, including home visiting, publicly-funded state
and local preschools, and the approximate number of eligible children served.
Oglala Sioux Tribe Child Care operates Learning Center in Allen, Kyle, Manderson,
Pine Ridge, Porcupine, and Wanblee serving children ages 0-12 from 730AM to 8PM during the
school year (to accommodate OLC college students) and 8AM to 430PM in the summer. The
program serves 198 children (159 subsidized/39 self-pay).
Oglala Lakota County School Pre-K for 3 to 4 year olds operated from 8AM to
330PM at Batesland (7 students), Rockyford (44), Wolf Creek (50), Red Shirt (4). The program
provided education, food, screening and special education services. They are discontinuing their
program in 2019-2020. They reported that our Head Start students entering Kindergarten were
better prepared than their pre-school students.
Badlands Head Start serves 32 children in Oglala Lakota and Bennett with a home
based program.
The Little Wound School FACE Program in Kyle serves 70 families /21 3-4 year olds
with daily preschool, 42 preschool home based biweekly 12 adult education students.
The Pine Ridge Schools FACE Program serves 14 home based children and 19
parents, 36 center based 3-5 year olds and 19 center-based adult ed parents.
The American Horse FACE program serves 22 center-based children 3-5 and 58
home-based children 0-3.
Thunder Valley CDC Immersion Pre-School serves 20 students 6 months to 5 years at
Payabya (Oglala) and 12 students 6 months to 5 years at Sharps Corner.
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Wounded Knee District School serves 20 5 year olds from 8AM-3PM (school
schedule).
Porcupine School serves 14 5 years old from 8AM to 3PM (school schedule)
The 591 students served by WOT and 431 students served by other programs totals 920
when subtracted from 2,148 leaves 1,226 children 0-5 not being served.
3. Proposed Program Options and Funded Enrollment Slots
a. Proposed Program Options/Compliance with 1302 Subpart B
We operated 25 Head Start and 5 Early Head Start center-based classrooms for 4 of the 5
years of our current grant. In 2018 we did a review of needs and waiting lists and did
conversions. For 2018-19 we operated 22 Head Start and 9 Early Head Start Center based
classrooms and increased our enrollment. We also served 28 pre-natal clients. We will continue
to monitor enrollment each year of the new grant and do conversions as needed and supported by
the Community Assessment.
Every year when we do the Community Assessment and BOT and Policy Council
meetings we discuss all the children who are not being served. We are looking at a home based
option including at least 1 Home Teacher to provide services for hard to reach children. We
would need a 4 wheel drive due to the Reservation roads and children who live in remote areas.
We have also discussed a mobile classroom to deal with children whose parent do not want
people in their homes due to a variety of reasons.
b. Locally designed program options/waivers?
During 2019-2020 we will be exploring program options and waivers to meet the needs
of our communities. We are especially looking a One Program Option to make it easier for us to
change program options as our needs change. We also need to explore funding since Head Start
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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classrooms cost about $9,000 per child while Early Head Start costs about $16,000 per child.
We have put the regulations in the proposal to make sure we keep them in the forefront of
our planning.
(a) Waiver option. Programs may request to operate a locally-designed program option,
including a combination of program options, to better meet the unique needs of their
communities or to demonstrate or test alternative approaches for providing program services. In
order to operate a locally-designed program option, programs must seek a waiver as described
in this section and must deliver the full range of services, consistent with §1302.20(b), and
demonstrate how any change to their program design is consistent with achieving program goals
in subpart J of this part.
Although, American Indian/Alaska Native programs already utilize the regulation identified in
the Head Start Program Performance Standard: Section 1302.20 Determining program structure,
p. 18-19 keyword conversion:
(c) Conversion. (1) Consistent with section 645(a)(5) of the Head Start Act, grantees may
request to convert Head Start slots to Early Head Start slots through the re-funding application
process or as a separate grant amendment.
(2) Any grantee proposing a conversion of Head Start services to Early Head Start services must
obtain policy council and governing body approval and submit the request to their regional
office.
(4) Consistent with section 645(d)(3) of the Act, any American Indian and Alaska Native grantee
that operates both an Early Head Start program and a Head Start program may reallocate funds
between the programs at its discretion and at any time during the grant period involved, in order
to address fluctuations in client populations. An American Indian and Alaska Native program
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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that exercises this discretion must notify the regional office.
c. How program options meet needs of communities and children
At this point we are meeting the needs of our communities as expressed by the parents
and Policy Council the best we can with the funding we receive. As stated above we need to
explore more options to meet the needs of the over 900 children not being served.
d. Funded Enrollment Changes (change or convert # of enrollment slots)
We submitted a Head Start/EHS center based conversion and did the conversion in 2018-
19. We plan on using this same format for 2019-20 but will be looking at further changes as
needed in future years.
Head Start (35 square feet required)
Maximum Enrollment Waiting List
Avg 18-19 Avg 18-19
1. Allen 17
2. Kyle HS 1 20
3. Kyle HS 2 20
4. Manderson HS 1 20
5. Manderson HS 2 20
6. Martin HS 1 20
7. Martin HS 2 20
8. Oglala HS 1 10
9. Oglala HS 2 20
10. Pine Ridge HS 1 20
11. Pine Ridge HS 2 20
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12. Pine Ridge HS 3 20
13. Pine Ridge HS 4 20
14. Pine Ridge HS 5 20
15. Pine Ridge HS 6 20
16. Pine Ridge HS 7 20
17. Porcupine HS 1 20
18. Porcupine HS 2 20
19. Wanblee HS I 20
20. Wanblee HS 2 20
21. Wounded Knee HS 1 20
Totals 427
Early Head Start (50 square feet required)
1. Kyle EHS 16
2. Manderson EHS 16
3. Oglala EHS 16
4. Pine Ridge EHS 1 16
5. Pine Ridge EHS 2 16
6. Pine Ridge EHS 3 16
7. Porcupine EHS 16
8. Wakpamni EHS 8
EHS 136
1. Kyle 4
2. Manderson 4
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3. Oglala 4
4. Pine Ridge 6
5. Porcupine 4
6. Wakpamni 2
7. Wounded Knee 4
Prenatal 28
Total 591
4. Centers and Facilities
a. Additions, Deletions or changes to service locations NA
We are looking at community needs assessments for Oelrichs which has an Indian
community and is 12 miles from the Reservation line and 26 miles from our Oglala Center.
b. Minor renovations or repairs in application NA
c. Describe any facilities activities subject to 1303 Subpart E NA
5. Eligibility, Recruitment, Selection and Attendance
a. Recruitment Process to Ensure Services to those greatest in need
We utilize KILI radio (which is the community owned station that covers the entire
Reservation )for our weekly show as well as special announcements for recruitment. We will
continue to nurture partnerships with the Oglala Sioux Tribe Child Care Program, OST Disabilities
Program, the elementary schools, OLC postsecondary program, and District Centers. We will keep
our website updated with latest eligibility and other information. We will distribute posters, flyers
and brochures in all communities. We will make recruitment, especially of children most in need, a
priority of all our staff. We will overenroll and keep our waiting lists updated.
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We disseminate information at our Parent Family Community Engagement events and Open
Houses. We have expanded our use of social media to connect with young families. We utilize
booths at community events, Child Find – door to door recruitment, radio show, Facebook page,
referrals from welfare agencies and Indian Health Services, referrals from staff and families
already enrolled in EHS/HS, community events (pow wows, rodeos, health fairs), flyers,
brochures, and meet and greets events, newspaper advertisements, booths at Oglala Nation Fair
and Rodeo.
We do regular ERSEA training for the Policy Council, Parent Committees and staff. We
will audit our selections to make sure they meet criteria. We review eligibility criteria each year
to assure they are meeting the needs of the children and families in our communities especially
vulnerable children, disabled, homeless, and those in foster care.
Our selection criteria are included in the HSES tabs. Applicants fill out an application
including income, responses to criteria, etc. and then are rated by our staff.
b. Strategy to Promote Regular Attendance/especially chronically absent
Our strategies to promote regular attendance include assuring there are bus drivers and
buses available. This includes substitute drivers, regular bus maintenance and CDL training
sessions. We will set up a system to contact parents when there is a problem with busing. Our
Family Center Service Providers will contact chronically absent children to ascertain why they
are absent. We will continue to follow our attendance policies and procedures to contact parents
regarding their child’s attendance.
6. Education and Child Development
a. i. Identify curriculum program will be using and any adaptations
WOT utilizes the Creative Curriculum and GOLD Assessment System which we have
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woven into our Life Plan.
ii. How curriculum is appropriate for ages and background
of children, research-based, has organized developmental scope and sequence.
OLC HS/EHS utilizes the Creative Curriculum for classroom instruction and the GOLD
Assessment System which are both research based curriculum/assessment tools that address best
practices for early childhood development and learning including developmental organized scope
and sequence. Both tools incorporate the importance of including culture and dual language
learners into the classroom environment, when working with community and families. WOT also
materials activities from the Lakota culture and language into the natural flow of the Creative
Curriculum.
iii. Evidence of alignment with HSELOFramework
Creative Curriculum goals and objectives is aligned with all domains HSELOF.
Although Creative Curriculum does not include the domain of Approaches to Learning, the goals
under Approaches to Learning are present in other domains of the Creative Curriculum.
iv. How program will support staff to implement curriculum with fidelity
As new teachers are hired they will be given a 4 day new staff orientation immediately
before they go in the classroom. They will be mentored by current teachers on how to utilize the
Creative Curriculum and GOLD Assessment System with the children in their classrooms. Each
year a refresher training will be provided to all teaching staff for the Creative Curriculum and the
GOLD Assessment.
In 2019-2020 we are contracting with two veteran teachers from the Reservation to
monitor and insure that fidelity to the curriculum is maintained.
We submitted a plan to improve CLASS scores in April 2017. We have been working on
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this ever since. In August 2018 we held a 3 day CLASS training by Teachstone, the organization
that created CLASS. It focused on the Instructional Support Domain of the CLASS Observation
Tool and included Concept Development, Quality of Feedback, and Language Modeling (24
hours of training). In November 2018 we held a two day training with Linda DiBrito, our TTA ,
who did a CLASS overview and connected the CLASS Observation Tool to the Head Start
Program Performance Standards and Mentoring and Coaching. (16 hours of training)
The Education Coordinators do CLASS observations in the classrooms, meet with the
teachers to discuss scores and implement changes in the classroom to improve CLASS scores.
We are scheduled to observe each classroom three times per year.
b. for Home based We do not have Home Based at this time but we are exploring
trying one Home Teacher to access hard to reach children. We have also discussed obtaining a
traveling classroom since some parents do not want visitors in their houses.
c. Identify developmental screenings/assessments
We use the PEDS assessment for developmental screenings.
d. Opportunities for parents and family members to be engaged in
education including screening and assessment and feedback on curriculum and
instructional materials.
We do an interview with parents during enrollment and administer the PEDS
development screening which is scored automatically. Results are shared with the parents
immediately and indicated referrals are discussed and parents sign permission to refer at that
time.
e. Efforts for Tribal language preservation, revitalization, maintenance.
We purchased Lakota Language Kits from the Lakota Language Institute for each
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classroom and given training to the staff including attendance at the OLC summer language
institute. We will continue to give staff training.
7. Health
a. Meet oral health, nutritional, mental health and social and emotional well-being, and
health status care needs that are developmentally, culturally and linguistically appropriate and
support growth and school readiness.
i. Ensure up to date child health status, ongoing care, timely follow-up care.
Our Family Center Service providers screen 100% of children using PEDS
developmental screening within 45 days of enrollment. Our Health/Mental Health Coordinator
sets up vision and hearing screenings within 45 days using our own equipment or community
providers. We set up physicals for all children with Indian Health Service or Gunderson Health.
Referrals for IDEA services are made to the appropriate LEA, Indian Health Service at Pine
Ridge or Kyle or OST Early Intervention.
OLC HS/EHS children receive dental screenings, exams and treatments from either Delta
Dental Circle of Smiles, Indian Health Service or Black Hills Pediatric Dentistry. The dental
screenings provided by Circle of Smiles are provided in all the centers along with a fluoride
varnish treatment and dental resources to educate the child and family on dental care.
The OLC/HS Nutrition Manager monitors the Cooks to insure that height and weight
measurements are taken three times a year to identify children with BMI measurements meeting
CDC guidelines for obesity. Once children are identified as obese the Nutrition Manager works
with the Family Center Service Provider to educate parents on healthy choices and dietary
information.
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ii. Provide mental health and social well-being consultation
We refer for mental health and social well-being services in partnership with staff and
families. We contract Brian Larsen from Midwest Evaluation Services to observes classrooms
and meets with teachers and parents to develop a behavior plan or recommend further referral.
We also refer children to OST Early Intervention as well as the K-12 school early intervention
programs with parents permission.
8. Family and Community Engagement
a. Strategies for building trusting and respectful relationships with families/
providing environments and services that are welcoming culturally and linguistically
including specific to fathers.
We created our Parent, Family and Community Engagement Framework in 2013 and
have been implementing it since 2014 with revisions made yearly to meet the needs of our
families and program. We schedule parent and community activities at least once a month at
each classroom and each center. We incorporate culture into curriculum and activities e.g.
storytelling, winter count, etc. Linguistically we are encouraging the learning of Lakota. Our
Teachers attended the Lakota Summer Institute at Oglala Lakota College in 2018 and we will
continue to have them attend. Elders come into Centers to do cultural and language sessions.
We have two certified trainers from Administration to provide fatherhood/motherhood
involvement activities. We will train more staff and increase activities and continue to schedule
father friendly events as part of our PFCE events.
b. Engagement activities to support parent/child relationships, child
development, family literacy, and language development including bilingualism and
biliteracy.
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According to our PFCE Framework we are providing one-on-one time with the Family
and Center Service Providers (FCSP) to begin enrollment and to build a positive relationship
with the families. During this time discussions between the FCSP include introducing the
Individual Family Partnership Agreement, parent participation during home visits,
parent/teacher conferences and the importance of Policy Council. We have made our PFCE
events more culturally appropriate and family-friendly and will continue to do this.
c. How program selected and is implementing research-based parenting
curriculum/how program engages parents in curriculum.
We began implementing the Lakota Mental Health Program which is a SAMHSA
approved program. It uses traditional Lakota ceremonies, parenting practices and rites with
parents and children.
d. Strategies for family partnership services:
i. procedures for family assessment and family partnership process and aligning
activities to PFCE Framework outcomes.
In our enrollment application there is a strengths and needs section with the IFPA form.
The FCSP works with the family to do the IFPA to address family needs and strengths.
We focus on 4 Life Areas: Physical, mental, emotional and spiritual. We also do things such as
financial literacy, further education including GED, etc. Surveys are utilized to identify training
needs of parents at individual centers.
We allow parents to come to all staff training on topics such as special education law,
CLASS, food handling, CPR and first aid, traditional parenting, and other relevant topics.
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ii. Tracking progress toward individual family goals and needs
Data from PROMIS regarding attendance is shared at parent meetings, home visits,
parent/teacher conferences, policy council meetings. Data is aggregated and analyzed to assist in
monitoring the PFCE Framework. We also enter data from the IFPAs into PROMIS and track
progress on them.
e. Examples of community partnerships that facilitate access to services or
resources responsive to family partnership goals and children’s needs./Identify challenges
to partnerships and plans to address challenges.
We work with the following groups that facilitate access to services: Indian Health
Service; Oglala Sioux (Lakota) Housing and Native Connections; Gunderson Global Health
Delta Dental; OST Early Intervention; Oglala Lakota County Birth thru 3 ; Oglala Lakota
County School District; Bennett County and Kadoka (Jackson )County School Districts
6 BIE Operated and Grant Schools; Red Cloud and OLL Schools; OLC Community
Education/GED Program, Academic Departments, and District Centers; OST Child Protection
Services; SD Child and Family Nutrition; Oglala Homeless Shelter; KILI radio; KOLC-TV;
One Voice Service Provider Group; SD School for the Blind; SD School for the Deaf;
OST Public Safety; Pine Ridge, Martin, Batesland Fire Departments; Thunder Valley CDC;
and Tribal Districts and communities.
9. Services for Children with Disabilities
a. How will ensure full participation for enrolled children with disabilities including
those under IDEA.
We do screening at enrollment, get permission to refer signed by parents, attend IEP
meetings with parents and assure services are provided in the classroom. If more services are
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needed we assist with transporting the children to the services. Our buildings and classrooms are
all ADA accessible.
b. How will ensure individualized needs of children with disabilities are met. How
collaborate with parents in the process. How collaborate with local agency responsible for
IDEA.
We review and follow the IDEA regulations and provide special education training to the
staff and parents.
10. Transition
We have developed and follow procedures for transition from pre-natal to EHS, EHS to
HS and HS to kindergarten. We conduct planning meetings with teachers, parents and
Kindergarten teachers to prepare individual transition plans. Transitions also include the transfer
of the School Records (screening, IEP, assessment levels, etc.) and the Individual Life Plan.
11. Services to Enrolled Pregnant Women
a. Facilitate Access to a source of ongoing care for enrolled women.
We enroll women through an application form same as Head Start including income and
health insurance. The FCSPs conduct monthly meetings with expectant families.
b. Strategy to provide prenatal and postpartum information and education, and
services.
At the monthly meetings between the FCSP and expectant families, we provide ongoing
consultation and information as well as referrals to other services if needed. We provide prenatal
mothers a gift card at every visit for gas or other needs, track their progress and monitor prenatal
appointments.
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c. How family partnership services include focus on factors that influence prenatal
and postpartum health etc.
We utilize Partners for a Health Baby (Florida State University) and the Lakota Mental
Health Curriculum including traditional Lakota child rearing practices and rites.
12. Transportation
a. Level of Need for Transportation Services
WOT has 30 classrooms spread throughout the 3,468 square miles of the Pine Ridge
Indian Reservation. We transport 90% of our children each day.
b. How Program will meet need for Transportation Services
We provide buses to transport children to the Centers.
Sub-Section C: Governance, Organizational and Management Structures
1. Governance
Structure
a. Identify member with expertise in i. fiscal management, ii. early childhood
education/development iii. licensed attorney.
The Oglala Lakota College Charter was approved by the Oglala Sioux Tribe. The BOT
hires expertise i. fiscal management: Julie Johnson, VP for Business, a former Business
Department Chair at OLC. Masters in Business, Chadron State College, NE and iii.
licensed attorney: Rebecca Kidder, JD.
In terms of Early Childhood (ii) we have Cindy Fisher, our Education Coordinator who
has a BS in Elementary Education with 32 credit hours towards a Master's Degree in Language
and Literacy. 15 years experience in Early Childhood - 4 years as a home care giver and 11
years as HS/EHS Education Coordinator. Certified in Creative Curriculum and CLASS. She has
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also served on the South Dakota Interagency Coordinating Council for the past 7 years. The ICC
works with the SD Birth to Three Program and Preschool Special Education Services. The ICC
members are appointed by the Governor.
The Governing Body for Oglala Lakota College (the grantee) is the Board of Trustees.
The BOT fits the exception in Section 642 (v) “Exceptions shall be made to the requirements of
clauses (i) through (iv) for members of a governing body when those members oversee a public
entity and are selected to their positions with the public entity by public election or political
appointment.” The BOT also meets “(vi) If a person described in clause (i), (ii), or (iii) is not
available to serve as a member of the governing body, the governing body shall use a consultant,
or an other individual with relevant expertise, with the qualifications described in that clause,
who shall work directly with the governing body.” by hiring a Vice President for Business, a
consulting Attorney and a number of faculty, adjunct faculty and consultants who have expertise
in early childhood education and development.
OLC has and follows Board of Trustees policies that deal with Conflict of Interest that
meet the Head Start Conflict of Interest clauses in Section 642. The BOT is exempted from “(ii)
not receive compensation for serving on governing body” through “(D) EXCEPTION- If an
individual holds a position as a result of public election or political appointment, and such
position carries with it a concurrent appointment to serve as a member of a Head Start agency
governing body,” and receive a stipend for meetings and recuse themselves from meetings when
members of immediate family employed and report this to the Head Start program.
b. How additional members reflect the community
The Board of Trustees are all members of the Oglala Sioux Tribe. There is one member
elected from each of the 9 Districts where EHS/HS Centers are located. There are also: 1
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representative of the Tribal President; 1 representative of the OST Education Committee; 1
representative of the OLC Elders Council; and 1 representative of the OLC Student Senate.
c. Makeup of Policy Council
The Policy Council is selected from each District at Parent Committee (all parents
invited) in the Fall of each year from parents of students.
Processes
Governing Body
a. How Governing Body receives key program info/how decisions of Policy Council
are incorporated into decision-making./ Processes to ensure effective oversight of
operations and accountability for federal funds.
The Board of Trustees reviews and approves all policies dealing with the program,
operations, and fiscal management of OLC and the Head Start program. The Board of Trustees
commissions a Single Audit Act annually and meets with the Auditor to review. A member of
the BOT is appointed as a non-voting member of the Policy Council to attend meetings and bring
information to the BOT.
Policy Council
c. How Policy Council receives and shares key program information Parent
Committees.
The Policy Council member attends the monthly Family Nights/Parent Committee
meetings and shares actions and issues from the Policy Council. Minutes of the Policy Council
meeting will be available online within a week after the Policy Council meeting.
a. How Parent Committees communicate with staff to inform policies, activities and
services to ensure they meet needs of children and families.
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Staff attend monthly Parent Family Nights/Parent Committee meetings. There is also an
open line of communication to staff a anytime.
e. Process for communication with Policy Council.
The Policy Council member from each District Parent Committee listens to input from
parents and the Parent Committees and brings to the monthly meetings. If the information is
critical the Policy Council member calls the appropriate local or central office staff member.
Relationships
a. Training and Technical Assistance for GB and PC
The Policy Council has an orientation in the Fall of each year covering roles and
responsibilities, bylaws, the EHS/HS grant, annual reports, and presentation of issues. Staff and
consultants also attend Policy Council Meetings when requested to present on special topics.
b. Ensure Governing Body does not have conflict of interest.
Oglala Lakota College has Conflict of Interest and Ethics policies that have been tested
over the years and work well.
c. How BOT and PC ensure meaningful consultation and collaboration around joint
decisions.
The Policy Council decisions are taken to the BOT as necessary by the BOT
Representative on the Policy Council and the Head Start Director. We hold an annual Board of
Trustees/Policy Council session in the spring of each year to review ERSEA, the grant, Annual
Report, discuss issues and make plans for the coming year.
2. Human Resources Management
a. Organization Chart
Oglala Lakota College has a flat organization structure with the President reporting
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directly to the Board of Trustees, Head Start Director reporting directly to the President, and
Head Start staff reporting to the Head Start Director. The Management Team is made up of the
Education Coordinator, Site Supervisor, Accountant, Data Manager, Nutrition Manager,
Facilities Manager, Health Coordinator and Social Worker, Transportation Coordinator, and
Administrative/Monitoring Assistant who report directly to the Head Start Director. The
Center/Classroom Staff report to the Site Supervisors.. Since the Centers are spread out over
3,468 square miles telephone, e-mail and internet posts are used to keep them informed. The HS
Director and Management Team members regularly travel to the Centers/Classrooms.
Oglala Lakota College puts a great amount of resources into WOT and we are grateful.
This helps with the budget but there are some things we still wish for including a WOT Human
Resources office and our own Employee Assistance Program for EHS/HS staff. We have also
had an ongoing need for Center Supervisors. We try to do it with administrative staff but issues
take up a lot of time. We know this is a budget issue.
Oglala Lakota College Personnel Policies with modifications required by Head Start
regulations are used for Human Resources management. The modifications include criminal
record checks and requirements that staff remain up to date on required health exams and TB
screenings. All policies for OLC and the Head Start program are on the OLC website.
We complete five background checks on the applicants before they are hired
to make sure they have a clear background. 1.) Fingerprints- NCIC, National through the State in
Pierre. 2.) Tribal background check- through our two tribal courts (Kyle and Pine Ridge). 3.)
Department of Social Services- through SD in Pierre. 4.) State- through the state.
5.) Sex Offender- through SD Registry. A pre-employment drug test is also given, at the time of
hire. If applicants that are from different states or Tribes, we run checks in those states or Tribes.
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Wanblee and Allen College Center Directors have Supervision. c. Orientations provided to new staff, consultants, volunteers.
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For new staff we have a four-day orientation that includes policies, procedures,
job duties, ethics, mandated reporting, child protection, bus safety, active supervision, CLASS,
curriculum, and My Head Start data system. Each position is given job specific training. We do a
one day substitute training before they are added to the sub list. We meet with consultants to go
over the key aspects of our program and communities if they are unfamiliar with the Reservation
or Head Start.
d. Approach to staff training, professional development, and research- based
coaching/including intensive for identified staff.
The Training and Technical Assistance Plan is attached (ttaplan.pdf).
OLC offers tuition waivers from Oglala Lakota College to the employees of the Head
Start program so that they may pursue their Early Childhood Degrees and CDA’s.
We believe that orientation has improved the retention of staff. We have had a problem
with assisting Teachers and Teacher Assistants to get degrees and having them leave for the K-
12 schools. We have done our best to raise our wages but there is no way within our current
budget to compete with the schools.
3. Program Management and Quality Improvement
a. Ongoing oversight, correction and assessment of progress toward goals including
effective teaching, health and safety.
OLC Head Start Staff meet staff to review the previous semester and data and decide on
what steps to take to assure the provision of comprehensive services. The Head Start Director,
Education Coordinator, Data Manager, Facility Manager, Health Coordinator, Social Worker,
Budget Manager, Disabilities Coordinator, Transportation Manager, Pine Ridge Site Supervisor,
Nutrition Manager and Administrative/Monitoring Assistant meet twice a month to review data
and assure comprehensive services are being provided.
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OLC has an ongoing planning process that involves the Board of Trustees Annual Retreat
in July that reviews accomplishments and issues and sets the overall direction for the coming
year. Each Department does an Annual Report and Department piece of the Institutional
Effectiveness Plan. The Annual Community Assessment and Program Self-Assessment, Program
Information Report and Inspections and External Reviews are used to do annual planning based
on the five year goals.
We review goals and objectives at the Policy Council Orientation in December and the
BOT/Policy Council Governance session in May of each year. The Administrative Team reviews
goals, objectives etc. quarterly.
In March we put out a notice to staff and parents that we are going to do a policy review
and then we meet to review and revision looking at comments.
District staff meet weekly to keep everyone abreast of happenings. Monthly all staff
meetings are held in conjunction with trainings. We put information on our Facebook page and
many of our parent and younger staff use this as the main conduit of information.
b. Management process and system to ensure continuous program
improvement/relate to using data and ongoing supervision.
We will conduct an annual update of key pieces of the 2019 Community Assessment. We
will do our Annual Self-Assessment. These are reviewed by the BOT and Policy Council at their
Spring meeting and used to improve the annual grant application.
The Data Manager and Accountant keep program and fiscal records and provide real-time
reports to the Head Start Director and Managers as needed.
Each Head Start employee has an OLC e-mail account and overall communications are
sent to them individually. We also have a weekly internet newsletter, Wicahpi Cikala.
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District staff meet weekly to keep everyone abreast of happenings. Monthly all staff meetings are
held in conjunction with training. The Head Start Director and Managers have access to review
real time data. Statistics are discussed at twice a month meetings.
After review of data, reports and monitorings, the program puts together a Self-
Assessment Report. This includes the recommendations of the Community Assessment and
previous year’s Self-Assessment.
Each Manager/Coordinator is responsible for monitoring their area. Indian Health Service
Environmental Health conducts Annual Health and Safety Inspections, Food Service Surveys of
all the Centers/Classrooms, online surveys completed by parents, staff and community members,
USDA Food Service Monitoring Reports for the Child and Adult Nutrition Program, Minutes of
the Policy Council are reviewed and the data entered in MyHeadStart is reviewed. The
Classroom Assessment Scoring System (CLASS) is reviewed and data is included in the Annual
Report. The Program Information Report is also reviewed quarterly by Administrative Staff.
c. Management system ensures budget and staffing patterns that promote continuity
of care, staff training and professional development, and provision of full range of services.
We constantly review our budget and staffing in terms of changing conditions on the
Reservation whether the information comes from BOT, Policy Council, parents or staff. We do
an update of the Community Assessment each year to see if there are major changes that need
action. We have developed an Enrollment Plan to make sure we meet the needs of children and
families in each District based on the ongoing underenrollment.
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Section II, Budget and Budget Justification Narrative, (see Guide pp 18-19) 1. Detailed narrative to explain costs by object class category in SF424ASection B-6
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Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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1. NA
2. Planned use of COLA funds based on Program Instruction
The planned usage of COLA funds is to increase the Head Start and Early Head Start
Salaries by 1.77%, including fringe. Below is the calculation of that:
HS EHS
Funding 77,747 28,757
Salaries 28,966 27,282
Fringe 8,690 8,185
Total 37,656 35,467
The remaining amount is 33,381, which is worked into the building maintenance and repair line
item.
3. Key features of Financial and Property Management system and internal
controls to maintain control and accountability for grant funds.
OglalaLakotaCollegeoperatesafiscalmanagementsystemthatiscertifiedbytheBureauof
IndianAffairstooperatePublicLaw93-638contractsandotherfederalprograms.OLChasa
budgetofover$35milliondollarsandoperatesover30grantsandcontracts.OLChasanAnnual
AuditbyaCertifiedPublicAccountantaccordingtoGovernmentAuditingStandardsandOMB
CircularA-133.TheHeadStartProgramispartoftheoverallaccountingsystemoperatedbythe
OLCBusinessOfficeundertheVice-PresidentforBusiness.TheHeadStartDirectorandHS
AccountantworkwiththeBusinessOfficetomonitorexpendituresandassureadequateinternal
controls.
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OLCreceivedourauditforFiscalYearending9/30/2017inJune2018andtheIndependent
Auditor’sResultsstated:Theindependentauditor’sreportexpressedanunmodifiedopiningonthe
financialstatementsofOglalaLakotaCollege.Nomaterialweaknessesininternalcontrolsover
financialreportingweredisclosed.Noinstancesofnoncompliancematerialtothefinancial
statementsoftheCollegewerenoted.Theauditor’sreportoncomplianceforthemajorfederal
awardprogramsfortheCollegeexpressesandunmodifiedopiniononallmajorprograms.
4. Sources of non-federal match with estimated amount per source and valuation
methodology/how determined match is allowable. UseofPL95-471FundsforNon-FederalSharePL95-471 TribalCollegeAct(c) (!1) Treatment of funds under certain Federal laws Notwithstanding any other provision of law, funds provided under this subchapter to the tribally controlled college or university may be treated as non-Federal, private funds of the college or university for purposes of any provision of Federal law which requires that non-Federal or private funds of the college or university be used in a project or for a specific purpose. -SOURCE- (Pub. L. 95-471, title I, Sec. 109, formerly Sec. 108, Oct. 17, 1978, 92 Stat. 1328; renumbered Sec. 109 and amended Pub. L.98-192, Secs. 4(a)(1), 8, Dec. 1, 1983, 97 Stat. 1336, 1337; Pub. L. 99-428, Sec. 5, Sept. 30, 1986, 100 Stat. 983; Pub. L. 100-297, title V, Sec. 5403(a), Apr. 28, 1988, 102 Stat. 416; Pub. L. 105-244, title IX, Sec. 901(b)(5), (6), (8), (10), (12), (e), Oct. 7, 1998, 112 Stat. 1828, 1829.)
Oglala Lakota College Head Start/Early Head Start 5 Year Application 8/1/19- 7/31/24 Wounspe Oaye Tokahe Reference: Grant #90C19847 5/1/19
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6. Request for Waiver of Non-Federal Share Oglala Lakota College COLLEGE PRESIDENT PO BOX 490 BOARD CHAIRMAN
THOMAS H. SHORTBULL KYLE, SOUTH DAKOTA 57752-0490 MR. DENNIS BREWER
Telephone (605) 455-6000 FAX (605) 455-2787
Mr.DavidKadan,GrantsManagementOfficer 3/28/19
USDepartmentofHealthandHumanServices/AdministrationforChildrenandFamilies
OfficeofGrantsManagement/DivisionofDiscretionaryGrants
370L'EnfantPromenadeSW/AerospaceBuilding,6thFloorEastWashington,DC20447
Re:RequestforWaiverofNon-FederalShareApplicantIdentifier:Grant#90-CI-9804
DearMr.Kadan,
OglalaLakotaCollegeisherebyrequestingwaiverofnon-federalsharefortheContinuation
GrantApplicationforGrant#90-CI-98042018-2019downto2%.WemeetthecriteriaoftheHead
StartActforawaiverofnon-FederalShare.
640(b)(1)-thelackofresourcesavailableinthecommunitythatmaypreventthe
HeadStartagencyfromprovidingalloraportionofthenon-Federalcontributionthat
mayberequiredunderthissubsection;ThePineRidgeIndianReservationisthe3rdpoorest
areainAmericaaccordingto2016USCensusReport.TheprivatesectorontheReservationisjust
nowdevelopingandwillnotbeablecontributesubstantialsumsforyears.Allotherresourcescome
fromFederalfundspromisedintreatiesorfromcompetitiveFederalgrants.
ThePineRidgeIndianReservationhasfivemainemployers:OglalaSiouxTribe,Oglala
LakotaCollege,IndianHealthServices,BureauofIndianAffairs,ShannonCountySchoolsand
PrairieWindsCasino.Fourofthesixemployersarefundedprimarilywithfederaldollars.The
Casinoissmallandprovidesemploymentandsomeresourcesforcommunityactivities.
Pine Ridge Indian Reservation Quickfacts 1.Enrollment:19,911OnReservation/20,661OffReservation(OSTEnrollmentOffice)
2. Population: 19,541 (American Community Survey 2014 2,3,4,5)
3. Poverty Rate: All families 39.8% Under 5 years 63.8%
4.MedianHouseholdIncome:$31,604 5.UnemploymentRate: 40%
640(b)(2)theimpactofthecosttheHeadStartagencymayincurininitialyearsit
carriesoutsuchaprogram.TheneedsoftheEarlyChildhoodProgramonthePineRidgeIndian
Reservationintermsofstaffing,professionaldevelopment,vehicles,facilities,materialsandall
areasofprogramdevelopmentwillincursubstantialcostsfromOLCintermsofstafftimeand
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CollegeresourcesbutthesearemostlyFederalsodonotcontributetonon-Federalshare.
640(b)(5)theimpactonthecommunitythatwouldresultiftheHeadStartagency
ceasedtocarryoutsuchaprogramBecauseofpoverty,ruralisolationandculturaloppression
ourchildrenstartelementaryschoolbehind.ThchildrenservedbyEarlyHeadStartandHeadStart
catchupsomewhat.EHSandHSprogramsontheReservation,withalltheissuesthathaveaffected
themoverthepastyears,havemadeadifferenceinthelimitednumberofchildrenwhocanbe
served.OglalaLakotaCollegewilloperateaqualityprogramandwillstrivetoobtainand
coordinateresourcestoserveevenmorechildren.
Sincerely,ThomasShortbullPresident
CHARTEREDBYOGLALASIOUXTRIBE
ACCREDITEDBYTHENORTHCENTRALASSOCIATION
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7. NA
8. Enrollment Reduction request NA
9. Conversion NA
10. Facilities NA
11. Equipment Describe procurement procedures NA