Oil India Limited (A Govt. of India Enterprise) P.O. Duliajan – 786602, Assam Telephone No. (91-374) 2800491 Fax No: (91-374) 2800533 Email: [email protected]; [email protected]Tender No. & Date : SDG0146P14/08 of 11/06/2013 Tender Fee : INR 4,500.00 OR USD 100.00 Bid Security Amount : INR 44,55,000.00 OR USD 99,000.00 (or equivalent amount in any currency) Bidding Type : SINGLE STAGE TWO BID SYSTEM Bid Closing on : As mentioned in the Basic Data of the tender in OIL’s e- portal. Bid Opening on : As mentioned in the Basic Data of the tender in OIL’s e- portal. Performance Guarantee : Applicable OIL INDIA LIMITED invites Bids for items detailed below through its e-Procurement site : Item No./ Mat. Code Material Description QTY UO M 10 Four stroke , direct injection , turbo charged Diesel engine capable of developing a net minimum BHP of 1251 at 1000 rpm and should be capable to drive the Alternator of 1215 KVA capacity a) Detailed specification - Annexure A. b) Bid Rejection Criteria (BRC) and Bid Evaluation Criteria - Annexure B. c) Check list – Annexure C & D 9 No. Special Notes : 1.0 The tender will be governed by “General Terms & Conditions” for e-Procurement as per Booklet No. MM/GLOBAL/E-01/2005 for E-procurement (ICB Tenders) including Amendments & Addendum to “General Terms & Conditions” for e-Procurement.
Tender No. & Date : SDG0146P14/08 of 11/06/2013 Tender Fee : INR 4,500.00 OR USD 100.00 Bid Security Amount : INR 44,55,000.00 OR USD 99,000.00 (or equivalent amount in any currency) Bidding Type : SINGLE STAGE TWO BID SYSTEM Bid Closing on : As mentioned in the Basic Data of the tender in OIL’s e-
portal. Bid Opening on : As mentioned in the Basic Data of the tender in OIL’s e-
portal. Performance Guarantee : Applicable OIL INDIA LIMITED invites Bids for items detailed below through its e-Procurement site : Item No./ Mat. Code
Material Description QTY UOM
10
Four stroke , direct injection , turbo charged Diesel engine capable of developing a net minimum BHP of 1251 at 1000 rpm and should be capable to drive the Alternator of 1215 KVA capacity a) Detailed specification - Annexure A. b) Bid Rejection Criteria (BRC) and Bid Evaluation Criteria - Annexure B. c) Check list – Annexure C & D
9 No.
Special Notes : 1.0 The tender will be governed by “General Terms & Conditions” for e-Procurement as per Booklet No. MM/GLOBAL/E-01/2005 for E-procurement (ICB Tenders) including Amendments & Addendum to “General Terms & Conditions” for e-Procurement.
2.0 Check list is furnished vide Annexure – C & D. Please ensure that both the check lists are properly filled up and uploaded along with the Technical bid. 3.0 The item qualifies for Nil duty/Deemed Export benefits. For Deemed Export benefits, please refer Addendum to the General terms and conditions for Global tender. 4.0 Please note that all tender forms and supporting documents are to be submitted through OIL’s e-Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with tender no. and due date to The Head Materials, Materials Department, Oil India Limited, Duliajan- 786602, Assam on or before the Bid Closing Date and Time mentioned in the Tender:
a) Original Bid Security. b) Details Catalogue and any other document which have been specified
to be submitted in original.
5.0 The tender is invited under SINGLE STAGE-TWO BID SYSTEM. The bidders are required to submit both the “TECHNICAL” and “COMMERCIAL” bids through electronic form in the OIL’s e-Tender portal within the Bid Closing Date and Time stipulated in the e-Tender. Please ensure that Technical Bid / all technical related documents related to the tender are to be uploaded in the c-Folder link (collaboration link) under Techno Commercial (Un-priced Bid) Tab Page only. Please note that no price details should be uploaded as c-Folder link (collaboration link) under Techno Commercial bid Tab Page. Details of prices as per Bid format / Commercial bid can be uploaded as Attachment in the attachment link under “Techno Commercial bid” under “General Data”. A screen shot in this regard is given below. Offer not complying with above submission procedure will be rejected as per Bid Rejection Criteria mentioned in Annexure-B (Refer Clause 1.0 of (B) Commercial).
Search and Add
On change Mode- The Screen where to Upload Commercial and Technical Files.
For Uploading Commercial Files go to this Tab.
Bid on Change Mode
Area for uploading Commercial Bid
Area for uploading Technical Bid
6.0 Bidders are requested to examine all instructions, forms, terms and specifications in the bid. Failure to furnish all information required as per the bid or submission of offers not substantially responsive to the bid in every respect will be at the bidders risk and may result in the rejection of its offer without seeking any clarifications. 7.0 The Integrity Pact is applicable against this tender. OIL shall be entering into an Integrity Pact with the bidders as per format enclosed vide Annexure XII of the tender document. This Integrity Pact proforma has been duly signed digitally by OIL’s competent signatory. The proforma has to be returned by the bidder (along with the technical bid) duly signed (digitally) by the same signatory who signed the bid, i.e., who is duly authorized to sign the bid. Any bid not accompanied by Integrity Pact Proforma duly signed (digitally) by the bidder shall be rejected straightway. Uploading the Integrity Pact with digital signature will be construed that all pages of the Integrity Pact has been signed by the bidder’s authorized signatory who sign the Bid. (Note: Shri N. Gopalaswami, Ex-CEC and Shri R. C. Agarwal, IPS(Retd.) have been appointed as Independent External Monitors). Contact details are available in our web site.
Annexure A
DIESEL ENGINES QTY : 9 Nos. 1.0 SCOPE OF SUPPLY The scope of supply by the bidder shall be supply of diesel engines for power pack of AC-SCR Drilling Rig. The engine shall be used as prime mover to run 1215 KVA Alternator to generate power which is used to run the equipment pertaining to Drilling Rig. Engine shall be: i) Compatible to power and torque trend (varying loading pattern), responsive to instantaneous load and torque changes. The engine is to be suitable for varying load including no load ii) Easily serviceable both at site and at workshop. iii) Of up-to-date technology and latest emission standard iv) Of heavy-duty construction designed for land drilling rig applications, which require air motor starting and predominantly non-linear loads such as SCRs (Thyristors) and Variable Frequency Drives. v) Shall be able to withstand the shock and vibration associated with the frequent relocation of drilling rigs, as also to withstand severe environmental conditions including heat and high humidity. vi) Technical specifications of Engine is detailed below: 2.0 ENGINE The engine should be four stroke , electronically control (ECM) direct injection , turbo charged, with separate after cooler circuit, low emissions, having counter clockwise rotation (as viewed from the flywheel end ) diesel engine. The engine should be suitable for continuous duty and capable of developing a net minimum BHP of 1251 at 1000 rpm and should be capable to drive the Alternator of 1215 KVA capacity, at the site conditions given below Maximum ambient Temperature : 45º C Minimum ambient Temperature : 5º C Maximum Relative Humidity at 35º C : 95% Maximum Altitude above mean sea level : 150 M With HSD conforming to IS: 1593:1982 and having the following specification: Cetane number : 42.5 Gross calorific value: 19480 BTU /CFT
The engine should conform to specifications IS:10002 /BS:5514 or equivalent and rated for continuous duty (24 Hrs.) with an overload capacity of 10% for a period not exceeding one hour in any 12 hours running. 2.1. The bidder should specify the following information along with relevant performance rating curves & conditions: a) Gross horse power developed at rated RPM. b) Deduction for altitude, temperature etc. c) Deduction for fan & ancillary equipment. d) Net HP available at rated RPM & site conditions.
e) Specific fuel consumption at rated speed & power and at 110%,75%,50% and 25% of full loads.
f) Characteristic Curves of the Engine to be supplied. 2.2. The engine will be used as prime mover for 1215 KVA AC Generator of drilling Rig. 2.3 The engine offered should be complete in all respect with the following components mounted on it. (a) AIR INTAKE SYSTEM comprising of Air intake manifold Dry type Air cleaner, regular duty, Separate-circuit after cooler core, corrosion resistant Air cleaner, regular duty, with soot filter Dual turbochargers, 152 mm (6 in) OD straight connection Service indicators (b) CONTROL SYSTEM Advance Diesel Engine Management -III , ECM with electronically controlled unit injectors , control by electronic/ PLC 24 V DC Battery along with the Charging system to be supplied (c) COOLING SYSTEM: Outlet controlled thermostat and housing, full open temperature 92 C (198 F) , (Dual outlet) Jacket water pump gear driven, After-cooler fresh water cooling pumps (SCAC), Centrifugal, gear driven. SCAC pump circuit contains a thermostat to keep the after-cooler Coolant from falling below 30 deg C (86 F) Radiator (Industrial ) Radiator Guard Blower Fan, Fan Drive and Fan Pulley. (d) FLYWHEEL & FLYWHEEL HOUSING:
No. of teeth on flywheel should be 183 for Magnetic Pick Up (details given below), 3050 Hz at 1000 RPM. The magnetic pick up should be mounted on the flywheel housing for speed feed back to AC control module. The resistance should be 150 Ohms. The pitch of the Flywheel teeth should be compatible with MPU tip. Flywheel Housing SAE # 00 Flywheel, SAE No. 00 SAE Standard Rotation (e) FUEL SYSTEM: Fuel filter, LH Fuel transfer pump Fuel priming pump, LH Electronically controlled unit injectors Rigid fuel return line: Relocates customer connection from fuel return check valve located at top of engine to fuel inlet customer connection point at base of engine. (f) LUBOIL SYSTEM: Crankcase breather, top mounted Oil cooler Oil filter and dipstick, LH Shallow oil pan Oil Pan Drain Cover Double Jet Piston Cooling Oil pump, gear type Oil pan drain valve Explosion Relief valve (g) EXHAUST SYSTEM: Exhaust flexible fitting, 203 mm (8 in) Adapter, 203 mm (8 in) to 305 mm (12 in) Weldable flange 305 mm (12 in) Dry gas tight exhaust manifolds with thermo-laminated heat shields Dual turbochargers with thermo-laminated heat shields Spark Arresting Muffler Exhaust Flange & Expander, Weldable Elbow Exhaust Note:- 1) Optional:- Individual muffler with spark arrestor from each exhaust manifold. 2) The price difference if any for dual exhaust should be quoted seperately. However the same won't be considered for price comparision and evaluation. (h) INSTRUMENTATION Graphical unit, LH for analogue or digital display of: Engine oil pressure Engine water temperature
Fuel pressure System DC voltage Air inlet restriction RH & LH exhaust temperature (Prior to Turbo Charger) Fuel filter differential Pressure Oil filter differential Pressure Service meter Engine speed Instantaneous fuel consumption & Total fuel consumed Engine control switch (4 position) Alarms are prioritized Over speed shutdown notification light Emergency stop notification light Pre-lube override Shutdown override (i) SAFETY SYSTEM: 1.0 Electrical shut off Low lube oil pressure switch. Range 8-12 PSI (0.5-0.8 kg /q.cm), with Alarm. 2.0 High Water Temperature switch 96 Degree Centigrade with Alarm. 3.0 Over speed switch 1180 RPM, with Alarm. 4.0 High inlet air temp. switch 110 Deg. C. with Alarm switch. 5.0 High lube oil temp. switch 110 Deg. C. with Alarm switch. 6.0 Air Inlet Shut - off 7.0 Manual Shut - off Control, LH (j) SAFETY CONTROLS 1.0 Low lube oil pressure trip 2.0 High water temperature trip 3.0 Over speed trip (k) GENERAL Paint, Yellow, with black rails Vibration damper and guard Lifting eyes Flexible spider coupling (l)MOUNTING SYSTEM Rails, engine mounting, engine length, industrial floor type 250 mm (10 in) C-channel (m) OTHER FEATURES 1.0 Vibration damper and guard 2.0 Flywheel
3.0 Lifting eyes- front and rear 4.0 SAE standard rotation 5.0 One Laptop loaded with necessary software for performing calibration, diagnostic tests and uploading the data from ECM ( total 9 Laptops for all the 9 Engines) (n) STARTING SYSTEM Air starting motor, RH, 620 to 1034 kPa (90 to 150 psi), LH control Air silencer 3.0 TOOL KIT FOR ENGINE Special tools as mentioned below should be supplied along with the engines and price should be quoted individually for each tool. The price will be considered for bid evaluation. a) EUI (Injector) Setting Tools -4no b) Timing & Fuel Setting Tool -4 no c) Tool Kit - Valve Recession -4 no d) Blow-by measurement tool:- 4 nos. e) Air restriction measurement tool :-4 nos. Note:- THE QUANTITY MENTIONED ABOVE ARE FOR THE ENTIRE 9 ENGINES. 4.0 COMPONENTS TO BE OFFERED WITH THE ENGINE ARE : i) Residential spark arresting type muffler capable of removing 55% of all particles 10 microns or above with piping connection. Details of muffler to be provided by the bidder along with the quotation. ii) Heavy duty radiator for industrial use, mounted on the base rail with the engine and with blower fan and fan guard for ambient temperature having capacity at least 20% in excess of total heat rejection of the engine. Heat load calculations are to be provided along with the offer for OIL's scrutiny. iii) Engine should have inspection ports in the engine cylinder block along with Explosion Relief valve for easy inspection, accessibility, serviceability of piston rods, big-end bearings, main bearings, cooling nozzles etc. and also for cleaning oil sump of the engine. 5.0 ACOUSTIC ENCLOSURE: The acoustic enclosure shall be designed for minimum 25db(A) insertion loss or for meeting the ambient noise standards, whichever is on higher side.(As per guideline of Central Pollution Control Board Ministry of Environment& Forest Govt of India).The DG set shall be provided with proper exhaust muffler with insertion loss of minimum 25db(A). The bidder has to supply and install the prefabricated acoustic enclosure in our existing skid with little modification ( Size:7250 mm L X 2440 mm B X 2990 mm H ) from where Caterpillar D399 Engine will be replaced by the offered Engine . The specification of the Acoustic enclosure are
A. Acoustic enclosure comprised of prefabricated absorptive acoustic sliding perforated panels to put individual enclosure around the power pack mounted on existing base frame (7250 mm L X 2440 mm X 2990 mm H ). The work includes the 100 mm thick factory assembled panels , attachment /support system and accessories , Louvers , windows, hinged doors ,forced ventilation arrangements. B. The canopy should be sound proof, weather proof and environment friendly conforming to the latest environment (protection act 1986 of ministry of environment and forest notification dated 17th may 2002 and 12th July 2004). No sets shall be accepted without the CPCB (Central Pollution Control Board) certificate of authorized agencies such as ARAI, Pune, NPL, New Delhi etc. CONSTRUCTION / FABRICATION A. Panel shall be roll-formed of perforated and solid sheet to maintain a consistent 100 mm panel thickness with a panel width of 1200 mm (approx) . The panel shall be assembled forming a non-welded, free draining module. Fabricated panels to be rigid, neat in appearance and free from defects, warp or buckle. B. Prior to attaching the face sheet to the wall or mounting track, the panel shall be filled with sound retardant and absorbing fill as specified below. The panel assembly shall be such so as to compress and hold the fill materials in place under severe conditions of vibration such as encountered in shipment, installation and operation. Any voids in the panel will be unacceptable C. Fill material shall be free draining, self-supporting and shall retain physical and sound absorptive characteristics after long term exposure to the elements. All materials shall have a Class A fire rating with a flame spread not greater than 25. D. The bottom of the panel of the panel system shall be supported with suitable rollers and durometer blocks of EPDM, neoprene rubber. E. Adequate ventilation shall be provided to meet the air requirement for proper combustion in the engine. And also expel the heat to maintain the temperature inside the enclosure within 7 degree Celsius above ambient. F. Arrangement for adequate illumination (min 200 lux) inside the enclosure shall be provided with all wirings and ISI marked accessories.. G. Small see through window for reading instrument panel meters made of transparent polymer sheet of thickness not less than 5 mm shall be provided. H. Specially designed sound attenuators shall be provided to control sound at air entry and exit point i.e louvers. I. All exposed surfaces shall be degreased and cleaned in accordance with SSPC1. After preparation, panels shall be factory coated utilizing a baked enamel coating system that is applied through the use of an electrostatic charge to ensure complete edge
coverage. The coating shall be thermally cured to the surface of the panel achieving the required dry film thickness. The panel manufacturer, where required, shall provide openings for any large known penetrations, Pipe and conduit penetrations shall be located and cut in the field and sealed in accordance with OIL's instructions. MATERIAL OF CONSTRUCTION - A. Panels shall be fabricated using #14 SWG CRCA steel, B. Face sheet perforations shall be round and diagonally centered with a maximum diameter of 3mm on 8 mm staggered centres open area approximately 25 %. C. Nuts and bots should be stainless steel and other hardware shall be zinc coated. D. All the gaskets should be provided with high quality EPDM gasket to avoid leakage of sound. E. The door handles and hinges should be made of stainless steel. Doors should be lockable type. F. Acoustical fill material shall be sound retarding and absorbing fiber glass or Thermafleece or fire retardant acoustic foam (FR foam) and will be incombustible, inert, mildew resistant, and vermin-proof. UL fire classified with flame spread 25 maximum, smoke developed 50 maximum per ASTM E84. G. Regulatory Requirements: Acoustical Performance: Minimum NRC (Noise Reduction Coefficient) rating of 1.00 and an STC (Sound Transmission Class) of 33 after panel installation for the frequency of sound generated by the engine . NOTE: The bidder has to quote the price separately in their offer for 1. Engine , Installation and commissioning of the engine 2. Acoustic Enclosure ,Installation and Commissioning of Acoustic enclosure 6.0 GENERAL NOTES a.) The engine should conform to either ISO 3046/BS 5514 /IS 10002 specifications and should be rated for continuous power with an over load power rating of 110% of the continuous power corresponding to engine application for a period 1 hr. within a period of 12 hrs. of operation. b) A flexible spider coupling suitable for our existing 1215 KVA Alternator should be incorporated to transfer power from the Engine to the Alternator. c) Bidders must submit filled in data sheet and technical check list enclosed with the enquiry and deviations if any should be separately indicated.
d. Bidders must undertake that the equipment to be supplied are not going to be obsolete for next 10 years and provision for supplying spares of the equipment shall be continued. 7.0 INSTALLATION & COMMISSIONING / TRAINING i) The bidder shall install and assemble the engine with our 1215 KVA alternator in our existing skid. ii) The bidder shall install and assemble the acoustic enclosure in our existing skid iii) After installation , the bidder have to commission the same in the drilling rig and same have to be synchronized with the existing power system of Rig. AVR & Governor control panel (Ross Hill/ Hill Graham make) are available in the existing rig iv) The complete sets will be tested at OIL's fields, Duliajan, India (drilling well where control panel is available) under following Conditions : a) At no load for 8 hours b) Test run at available load for 72 hours C) Endurance test for 6 months v) Installation and Commissioning of the offered engine with our existing 1215 KVA Alternator shall be carried out by the bidder in the presence of OIL representatives at its fields at Duliajan, Assam (India). Services of qualified and competent personnel from equipment manufacturer are essential during installation and commissioning of the generating sets. vi) The bidder should provide minimum 7 days training (theoretical and practical) to OIL’s personals at Duliajan , Assam , India about the maintenance and operation of various system of the engines. vii) Bidder/ supplier shall arrange for tools, materials and any other requirement for commissioning jobs. Installation / commissioning & Training charges should be quoted separately which shall be considered for evaluation of the offers. These charges should included amongst others to and from fares, boarding/ lodging and other expenses of the commissioning engineers during their stay at Duliajan, Assam (India). All Personal, Income and Service Tax etc. towards the services provided by the supplier shall be borne by the supplier. Bidders should also confirm about installation / commissioning & Training in the Technical Bid. Note : I. Once commissioned at designated sites the generating sets will be subjected to a trial run on available load for a minimum period of 72 hrs continuously and on satisfactory performance shall be subsequently handed over to OIL. II. Any offer not quoting the installation/ commissioning and Inspection/ testing charges shall be loaded with a maximum charges for the same received against the tender for
the evaluation purposes. Moreover bidders should categorically confirm about the Service/ Income Taxes for evaluation purpose. 8.0 SPARE PARTS: a) List of spares along with their part numbers that shall be required for normal operation and maintenance of the generating sets and accessories for a period of two years should be submitted along with the offer. However, cost of the spares will not be considered for evaluation. In addition, commissioning spares for the complete engine shall be offered along with the main offer. Cost of these shall be considered for evaluation of the tender. The items shall be handed over to OIL after commissioning, if unused. b) The supplier should provide Parts Catalogue, Operation/ Instruction Manual & Drawing, Technical Information & Bulletin c) The supplier should provide 9 (Nine ) sets of part list and operation and maintenance manual , and 9 sets of CD covering parts list , all the items of each engine, flexible coupling, alignment tools & its accessories along with the delivery of the material. Technical details of the engine, are to be provided along with the offer. d) The following mandatory spare parts in addition to commissioning spare parts should be provided by the bidder. The price of the mandatory spares will be considered for evaluation of the offer. a) Air Filter : 4 Nos. per engine b) Fuel filter : 15 nos. per engine c) Lub. Oil filter : 9 nos. per engine d) Fan belt : 2 sets per engine 9.0 INSPECTION: The Engines will be inspected under no load and full load condition to be tested at suppliers' premises prior to dispatch. OIL engineers at supplier's factory shall witness the tests. The supplier shall give inspection call well in advance (min. 3 months). Bidder shall quote for Pre dispatch Inspection charges if any. However, to and fro fares, boarding/lodging and other en-route expenses of OIL’s Engineers shall be borne by OIL. 10.0 TEST CERTIFICATE: i) The Engines are to be load tested at manufacturer work & test certificate have to be provided along with the delivery of material. The nature of after sales services, which can be provided by the successful bidder during initial commissioning as also in subsequent operation, should be clearly indicated.
ii) Bidders must categorically confirm the compliance with the inspection / test procedure and other terms and conditions detailed above . iii) Deviation in respect of any specification as detailed above should be highlighted with technical calculation / catalogue / literature etc. 11.0 PACKING: The packing shall be sufficiently robust to withstand rough handling/ transit damage. Boxes/ packing cases containing electrical equipment shall be water proof lined. Control panels and electrical items in particular should be packed with sufficient care (with shock/ vibration proof lining) to prevent transit damage. Loose components shall be packed separately. 12.0 AFTER SALES SERVICE: The nature of after sales service, which the supplier can provide during initial commissioning and also subsequently should be clearly stated. Confirmation that all spares related to the equipment supplied shall be available for a period of at least 10 years after delivery should be provided. Bidders should also indicate their nearest authorized service centre. SPECIAL NOTES 1. The engine will be used in parallel with the existing power packs. 2. Quotations shall be accompanied by detailed technical specifications, manufacturer’s printed specification sheets, literature, detailed dimensional drawings including foot-print, shaft height (with accessories) etc , layout drawings & catalogues . 3. Packing should be adequate to avoid transit damage and water/ moisture ingress. 4. Total 9 (nine)sets of parts manual, Operation and Maintenance manuals for the Engine shall be submitted along with the supply of Engine . Total 9(nine) sets of soft copies (in compact disc format) of the manuals shall also be submitted along with the Engine. 5. Any deviation(s) from the tender specification should be clearly highlighted specifying justification in support of deviation. 6. Operation and Maintenance manuals for the Engines shall be submitted along with the supply of Engines (6 copies for each of the Engine). Total 6(six) sets of soft copies (in compact disc format) of the manuals shall also be submitted along with the Engine. 7. Payment : Payment shall be released as follows : i) 80 % of the of the order value shall be paid against proof of despatch/shipment of the goods.
ii) Remaining 20 % of the order value along with commissioning charges, shall be paid after successful commissioning and acceptance of the unit by OIL. iii) OIL may also consider making 100 % payment towards supply of the units against proof of despatch provided bidders agree to pay interest for 20 % of the order value and also submit Bank Guarantee for the amount equivalent to 20 % of the order value plus amount of interest. This is in addition to the 10 % of the order value towards Performance Security as per the NIT requirement. iv) Payment towards Installation/Commissioning shall be released on successful completion of the Installation/Commissioning programme. Any offer not complying with the above shall be loaded at one percent above the prevailing Bank Rate(CC rate) of State Bank of India for evaluation purpose.
8. To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company, failing which the offer will be summarily rejected.
9. Oil India Purchase Order No. must be engraved on the body of the item. Bidder must confirm the same categorically in their quotation.
10. The items covered by this enquiry shall be used by Oil India Limited in the PEL/ML
areas which are issued/renewed after 01/04/99 and hence Nil Customs Duty during import will be applicable. Indigenous bidder shall be eligible for Deemed Export Benefit against this purchase. Details of Deemed Export are furnished vide Addendum to MM/GLOBAL/E-01/2005 enclosed.
Annexure-B
BID REJECTION CRITERIA (BRC) / BID EVALUATION CRITERIA (BEC) (I) BID REJECTION CRITERIA (BRC) The bids must conform to the specifications and terms and conditions given in
the tender. Bids shall be rejected in case the item(s) offered do not conform to the required minimum/maximum parameters stipulated in the technical specifications and to the respective international / national standards wherever stipulated. Notwithstanding the general conformity of the bids to the stipulated specifications and terms and conditions, the following requirements shall have to be particularly met by the bidders, without which the offer will be considered as non-responsive and rejected :
(A) TECHNICAL : 1.0 ENGINE : 1.01 The engine shall be turbocharged, after cooled, electronically control direct
injection , four stroke, diesel engine, counter clockwise rotation (viewed from the flywheel end), capable of developing a net minimum BHP of 1251 at 1000 RPM and should be capable to drive the Alternator of 1215 KVA capacity. The Engine should be suitable for continuous duty.
1.02 The synchronization logic of the Engines should be compatible with our existing GE/ Hillgram make SCR module. The bidder should give documentary evidence
of synchronization of one or multiple new units with old D399/3512 DITA caterpillar engine in a Drilling Rig.
1.03.1 The crank shaft center line height of the offered engine, from the bottom of C-
channel (Base carrier) should be nearest to 586 mm with tolerance of positive 0 mm and negative 5mm , including the height of the C-channel 250 mm , to have interchangeability with the existing Caterpillar D 399/ 3512 Engines of Drilling Rigs.
1.04 Bidder should be an OEM or authorized dealer of engine manufacturer.
Documentary evidence in this regard must be provided along with the offer. 1.05 Bidders must have authorized service centre in India providing service for last 5
(Five) years preceding from bid closing date in order to provide necessary back up service for their offered engines on Rig application. In this regard the bidder must provide OEM's certificate, State Govt. registration certificate with credential along with their offer.
1.06 Bidder should have the experience of successful completion of at least 1(One)
order consisting of minimum 4 no of offered engine as prime mover of 1215KVA generator or higher capacity in rig application, in the last 10(Ten) years before the bid closing date of this enquiry. Documentary evidence of the above along
with successful installation and commissioning of the engines must be provided along with the offer.
COMMERCIAL :
1.0 Bids are invited under Single Stage Two Bid System. Bidders shall quote
accordingly under Single Stage Two Bid System. Please note that no price details should be furnished in the Technical (i.e. Techno Commercial) bid. The “Techno Commercial bid” shall contain all techno-commercial details except the prices which shall be kept blank. The “Priced Bid” must contain the price schedule and the bidder’s commercial terms and conditions. Bidder not complying with above submission procedure will be rejected.
2.0 Bid security of USD 99,000.00 or Rs. 44,55,000.00 shall be furnished as a part
of the TECHNICAL BID. Any bid not accompanied by a proper bid security in ORIGINAL will be rejected without any further consideration. For exemption for submission of Bid Security, please refer Clause No. 9.8(Section A) of General Terms and Conditions for Global Tender. The Bid Security shall be valid till 27th August 2014. Bids with lesser validity Bid Security will be rejected.
3.0 Validity of the bid shall be minimum 180 days. Bids with lesser validity will be
rejected. 4.0 Bidders must confirm that Goods, materials or plant(s) to be supplied shall be
new of recent make and of the best quality and workmanship and shall be guaranteed for a period of eighteen months from the date of shipment/dispatch or twelve months from the date of commissioning whichever is earlier against any defects arising from faulty materials, workmanship or design. Defective goods/materials or parts rejected by OIL shall be replaced immediately by the supplier at the supplier’s expenses at no extra cost to OIL.
5.0 Successful bidder will be required to furnish a Performance Bank Guarantee
@10% of the order value. The Performance Bank Guarantee must be valid for one year from the date of successful commissioning of goods or 18 months from the date of shipment whichever is earlier. Bidder must confirm the same in their Technical Bid. Offers not complying with this clause will be rejected.
6.0 Bids received after the bid closing date and time will be rejected. Similarly,
modifications to bids received after the bid closing date & time will not be considered.
7.0 No offers should be sent by Telex, Cable, E-mail or Fax. Such offers will not be
accepted. 8.0 Bids containing incorrect statement will be rejected. 9.0 Bidders are required to submit the summary of the prices in their
commercial bids as per bid format ( Summary ), given below :
(A) Total Material Cost
(B) Cost of Special Tools (C) Cost of Mandatory Spares (D) Cost of commissioning Spares if any (E) Pre-despatch/shipment Inspection charges, if any (F) Packing & FOB Charges (G) Total FOB Port of Shipment value, ( A+B+C+D+E+F) above (H) Ocean Freight Charges up to Kolkata, India (I) Insurance Charges (J) Total CIF Kolkata value, (G+H+I ) (K) Installation / Commissioning charges (L) Total Value, (J + K) above (M) Total value in words : (N) Gross Weight : (O) Gross Volume :
(ii) Commercial Bid Format ( SUMMARY ) for Indigenous Bidders :
(A) Total Material Cost (B) Cost of Special Tools (C) Cost of Mandatory Spares (D) Cost of Commissioning Spares if any (E) Pre-despatch/shipment Inspection charges, if any (F) Packing and Forwarding Charges (G) Total Ex-works value, ( A + B + C+ D + E + F ) above (H) Excise Duty with Cess, (Please indicate applicable rate of Duty) (I) Sales Tax, (Please indicate applicable rate of Tax) (J) Total FOR Despatching station price, (G+H + I) above (K) Road Transportation charges to Duliajan (L) Insurance Charges (M) Total FOR Duliajan value, (J + K + L) above (N) Installation / Commissioning charges (O) Total Value, (M + N) above (P) Total value in words : (Q) Gross Weight : (R) Gross Volume :
NOTE : 1. The material covered under this enquiry will be used by OIL in the
PEL/ML areas issued/renewed after 01/04/99, applicable Customs Duty for import of goods shall be ZERO. Indigenous bidders shall be eligible for Deemed Export and should quote Deemed Export prices. Excise Duty under Deemed Export exempted.
2. Installation/Commissioning & Training charges must be quoted separately
on lumpsum basis which shall be considered for evaluation of the offers. These charges should include amongst others to and fro fares, boarding/lodging, local transport at Duliajan and other expenses of supplier’s commissioning/training personnel during their stay at Duliajan, Assam(India). All Income, Service, Corporate Taxes etc. towards the
services provided under installation / commissioning shall be borne by the supplier and will be deducted at source at the time of releasing the payment. Bidder should also confirm about providing all these services in the Technical Bid.
4. Pre-despatch/Shipment Inspection charges, if any, must be quoted
separately on lumpsum basis which shall be considered for evaluation of the offers. The to and fro fares, boarding/lodging and other enroute expenses of OIL’s Engineers shall be borne by OIL.
(II) BID EVALUATION CRITERIA (BEC) :
The bids conforming to the specifications, terms and conditions stipulated in the enquiry and considered to be responsive after subjecting to the Bid Rejection Criteria will be considered for further evaluation as per the Bid Evaluation Criteria given below :
1.0 The evaluation of bids will be done as per the Price Schedule (SUMMARY)
detailed vide Para 9.0 of BRC (Commercial).
2.0 If there is any discrepancy between the unit price and the total price, the unit price will prevail and the total price shall be corrected. Similarly, if there is any discrepancy between words and figure, the amounts in words shall prevail and will be adopted for evaluation.
3.0 For conversion of foreign currency into Indian currency, B.C. selling (Market) rate
declared by State Bank of India, one day prior to the date of price bid opening shall be considered. However, if the time lag between the opening of the bids and final decision exceed 3(three) months, then B.C. Selling(Market) rate of exchange declared by SBI on the date prior to the date of final decision shall be adopted for conversion and evaluation.
4.0 Offers not complying with the payment terms indicated in the enquiry shall be
loaded with one percent above the prevailing Bank rate (CC rate) of State Bank of India for evaluation purpose.
5.0 To ascertain the inter-se-ranking, the comparison of the responsive bids will be
made as under, subject to corrections / adjustments given herein.
5.1 When only foreign bids are involved :
Comparison of bids will be done on the basis of “TOTAL VALUE” which is estimated as under: (A) Total Material Cost (B) Cost of Special Tools (C) Cost of Mandatory Spares (D) Cost of Commissioning Spares if any (E) Pre-despatch/shipment Inspection charges, if any (F) Packing & FOB Charges
(G) Total FOB Port of Shipment value, ( A+B+C+D+E+F) above (H) Ocean Freight Charges up to Kolkata, India (I) Insurance Charges (J) Total CIF Kolkata value, (G+H+I ) (K) Installation / Commissioning charges (L) Total Value, (J +K) above (M) Total value in words :
NOTE : Banking charge in the country of the foreign bidder shall be
borne by the bidder.
5.2 When only domestic bids are involved :
Comparison of bids will be done on the basis of “Total Value" which is estimated as under :
(A) Total Material Cost (B) Cost of Special Tools (C) Cost of Mandatory Spares (D) Cost of Commissioning Spares if any (E) Pre-despatch/shipment Inspection charges, if any (F) Packing and Forwarding Charges (G) Total Ex-works value, ( A + B + C+D+E+F) above (H) Excise Duty with Cess, (Please indicate applicable rate of Duty) (I) Sales Tax, (Please indicate applicable rate of Tax) (J) Total FOR Despatching station price, (G+H+I ) above (K) Road Transportation charges to Duliajan (L) Insurance Charges (M) Assam Entry tax, if any (N) Total FOR Duliajan value, (J + K+L+M ) above (O) Installation / Commissioning & Training charges (P) Total Value, (N+O ) above (Q) Total value in words :
NOTE: Excise Duty in case of the indigenous bidder is EXEMPTED.
5.3 When both Foreign and Domestic bids are involved : The Total Value of domestic bidder (inclusive of customs duty on imported raw material and components etc, and applicable terminal excise duty on the finished products and Sales Tax) excluding inland transportation to destination and Insurance charges worked out as per Para 5.2 above and Total Value of the foreign bidder worked out as per Para 5.1 above excluding inland transportation to destination will be compared. No price preference will be allowed to indigenous bidders except that for capital goods, the domestic manufacturers would be accorded a price preference to offset CST to the extent of 4 % or
actuals, which ever is less subject to 30 % local content norms as stipulated for World Bank Funded project to the satisfaction of OIL. When more than one domestic bidders fall within price preference range, inter-se-ranking will be done on Total Value basis.
6.0 Other terms and conditions of the enquiry shall be as per General Terms and Conditions for Global Tender. However, if any of the Clauses of the Bid Rejection Criteria / Bid Evaluation Criteria (BEC / BRC) mentioned here contradict the Clauses in the General Terms & Conditions of Global Tender of the tender and/or elsewhere, those mentioned in this BEC / BRC shall prevail.
ANNEXURE C
TECHNICAL CHECK LIST
SRL.NO.
DETAIL BIDDER RESPONSE
1. WHETHER QUOTED AS OEM OF ENGINE AND WHETHER DOCUMENTARY EVIDENCE SUBMITTED?
YES/NO
2. WHETHER QUOTED AS AUTHORISED DEALER OF OEM OF ENGINE AND WHETHER DOCUMENTARY EVIDENCES SUBMITTED?
YES/NO
3. WHETHER SEPARATELY HIGHLIGHTED DEVIATION FROM THE TECHNICAL SPCIFICATION?
YES/NO
4. WHETHER THE BIDDER SUBMITTED DETAILED SPECIFICATIONS OF ENGINE, WITH MANUFACTURER'S TECHNICAL LITERATURE / CATALOGUE ENCLOSED?
YES/NO
5. WHETHER THE BIDDER CONFIRM THAT TEST CERTIFICATE OF ENGINE, WILL BE SUBMITED ALONG WITH THE ITEM?
YES/NO
6. WHETHER THE BIDDER CONFIRMS THAT INSTALLATION / COMMISSION, MAINTENANCE MANUAL SHALL BE SUBMITTED FOR THE ENGINE?
YES/NO
7. WHETHER SPARE PARTS FOR 10 YEARS SHALL BE AVAILABLE? YES/NO
8. WHETHER OFFERED ENGINE IS RATED FOR CONTINUOUS DUTY? YES/NO
9. WHETHER NET HP OF THE OFFERED ENGINE IS AT LEAST 1251 HP AT 1000 R.P.M ?
YES/NO
10. WHETHER THE ASPIRATION OF THE ENGINE IS TURBO CHARGED? internationally)?
YES/NO
11. WHETHER THE NOISE ATTENUATION SHALL BE MINIMUM OF 75dBA ONE METER.(WITH ACOUSTIC ENCLOSURE) ?
YES/NO
12. WHETHER THE OFFER ENGINE CONFROM EITHER TO ISO3046 /BS5514/IS 10002 SPECIFICATION ?
YES/NO
13. WHETHER THE BIDDER PROVIDE THE DESCRIPTION OF THE OFFERED ACOUSTIC ENCLOSURE ?
YES/NO
14. WHETHER THE BIDDER PROVIDED DETAIL DIMENSIONAL DRAWING INCLUDING FOOT-PRINT , SHAFT HEIGHT OF THE ENGINE ALONWITH THE QUOTATION ?
YES/NO
15. WHETHER THE BIDDER CONFIRM THAT THE MANDATORY SPARES WILL BE SUPPLIED ALONGWITH THE ENGINE ?
YES/NO
Offer Ref ...........................................Dated ................................................ OIL's Tender No. ................................. Signed ....................... For & on behalf of ............................................Designation .................................................
ANNEXURE D
COMMERCIAL CHECK LIST
THE CHECK LIST MUST BE COMPLETED AND RETURNED WITH YOUR OFFER. PLEASE ENSURE THAT ALL THESE POINTS ARE COVERED IN YOUR OFFER. THESE WILL ENSURE THAT YOUR OFFER IS PROPERLY EVALUATED. PLEASE SELECT 'YES' OR 'NO' TO THE FOLLOWING QUESTIONS, IN THE RIGHT HAND COLUMN.
1 Whether quoted as manufacturer ?
2 Whether quoted as Supply House / Distributor. To Specify :
3 If quoted as Supply House / Distributor,
(a) Whether submitted valid and proper authorization letter from manufacturer confirming that bidder is their authorized Supply House for the product offered ?
20 If installation & Commissioning charges applicable, whether separately quoted on lump sum basis?
21 Whether to & fro air fares, boarding/lodging of the commissioning personnel for installation & commissioning at Duliajan, Assam (India) included in the quoted charges ?
22 Whether confirmed that all Service, Income, Corporate tax etc. applicable under installation & Commissioning are included in the prices quoted?
23 Whether confirmed acceptance of tender Payment Terms of 80% against shipment/dispatch documents and balance 20% after successful installation & commissioning ?
24 For Foreign Bidders - Whether offered FOB / FCA port of despatch including sea / air worthy packing & forwarding?
25 For Foreign Bidders – Whether port of shipment indicated. To specify:
26 For Indian bidders – Whether indicated the place from where the goods will be dispatched. To specify :
27 For Indian bidders – Whether road transportation charges up to Duliajan quoted ?
28 For Indian Bidders only - Whether offered Ex-works price including packing/forwarding charges ?
29 Whether Indian Agent applicable ?
30 If YES, whether following details of Indian Agent provided ?
(a) Name & address of the agent in India – To indicate
(b) Amount of agency commission – To indicate
(c) Whether agency commission included in quoted material value?
31 Whether weight & volume of items offered indicated ?
32 Whether charges towards Pre-despatch/shipment inspection applicable?
