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OIL INDIA LIMITED,

DULIAJAN

ANNUAL REPORT: ADMINISTRATION DEPARTMENT: FY 2016 - 2017

Page No.1

TABLE OF CONTENTS

CHAPTER CONTENTS PAGE #

1. INTRODUCTION 2

2. SCOPE OF ADMINISTRATION 3

3. MANPOWER STRENGTH OF ADMINISTRATION DEPARTMENT

7

4. MAJOR ACTIVITIES OF ADMINISTRATION DEPARTMENT IN 2016-2017

8

5.

PRESENT AND FUTURE PROJECTS 21

5.1 COMPLETED 21

5.2 IN PROGRESS 24

6. INITIATIVES OF ADMINISTRATION DEPARTMENT

27

7. HR ACTIVITIES 29

8. ACKNOWLEDGEMENT 31


Page No.2

1. INTRODUCTION

The word Administration can be defined as the act of

managing duties, responsibilities and rules of an organization.

Administration plays a pivotal role in redesigning policies and

procedures to achieve new goals and purposes.

The major role of Administration Department of Oil India Limited lies in managing the

state of affairs of its territory to maintain a balance within organization and also a harmonious

relationship with external environment. The various other responsibilities of the department

includes prompt administrative support to attend the burgeoning day to day field operation

related problem(s) arising out of issues/ grievances of specific locality within operational

vicinity and local people’s increasing expectation as and when required, support and service

to line and service department(s) of the organization.

2. SCOPE OF ADMINISTRATION DEPARTMENT

The role of Administration Department is multifunctional and encompasses various

activities like Field & Township Administration, Guest house management, Planning and

Budgeting, School Management, Passage, Dispatch, Event Management, Executive

benefits, claims, welfare measures and various miscellaneous activities.

2.1 Township Administration Maintaining a clean and hygienic environment and addressing infrastructure related

issues pertaining to the Duliajan Township; maintaining a conducive law and order

situation in coordination with Security Department, Local Police and CISF; management

of OIL’s estate and preventing issues like encroachment on Company premises,

unauthorized occupation of Company bungalows etc. can be summarized as the myriad

range of activities carried by the Department in regard to Township Administration.

2.2 Field Administration The following functions are performed as under:

Liaison with District Administration, Police/Security Authority, Govt. and Non Govt.

Official/organization etc. for smooth operation of Drilling, Production and other

activities of OIL.

Ensure adequate allocation of resources across all activities pertaining to field

operations.

Provide support required by all departments for any administration related issues in

the field.

Participate in identified forums and provide inputs on issues related to Administration

Department (esp. Field Operations).

Attend to public complaints, grievances and field related administrative matters and

matters in respect to Associations and Unions.


Page No.3

Administrative assistance to all 3 (Three) Assets and all Field/project camps.

Arrange Meetings (bipartite/tripartite) and carry out negotiations, discussions with

various bodies/Govt. etc. in connection with field matters.

Administrative coordination during any “Bandh” calls, ER problems, strikes,

disturbances in OIL operational areas.

Holding security review meetings with the District Administrations of Dibrugarh and

Tinsukia for preparedness of gas supply to BCPL’s gas cracker project at Lepetkata.

Administrative assistance and formalities in any accidents involving company

executives while in operational duty and elsewhere.

2.3 Establishment Section

2.3 a) Guest House Management Oil India Limited leaves

no stone unturned to provide

the best kind of hospitality to

its guests and company

officials who visit Field

Headquarter Duliajan.

Untiring efforts are being

made by the Department for

up gradation and improvement

of the services and facilities

being delivered at the guest

houses. The guest houses

being managed by

Administration Department at

Duliajan are Zaloni Annexe

Guest House, Percy Evans House, F32, VVIP Bungalow F1, F14, F34 and DPS guest

house. In addition to OIL’s own guest houses it have tie up with other hotels and lodges

in Duliajan, Dibrugarh and Tinsukia to accommodate guests as and when required.

Besides the aforesaid guesthouses, Administration Department also manages the Holiday

home in Gangtok (Chumbi Residency) and the Executive Guest House at Mumbai.

2.3 b) Planning and Budgeting The main functions of this section are to

ensure adequate allocation of resources across all

activities of Administration Department.

This section also monitors execution,

completion and closure of the departmnetal

budget.


Page No.4

2.3 c) Passage Section The main function of this section is to ensure

timely travel services including travel, stay, advance

and foreign exchange in case of foreign travel to the

OIL executives while on tour. Other activities like to

monitor VIP duties, timely processing of vehicle bills

hired by Administration Department, providing

vehicles to District Administration etc.

Moreover this section provides support

services to conduct various meetings mainly in R&D

Complex, RCE’s Office and Fields Conference Room.

2.3 d) Dispatch Section The main function of this section is to manage all

incoming and outgoing mails of the Company and to

ensure timely delivery of all mails.

2.3 e) School Management Oil India H.S. School, Duliajan and Moran is

fully owned & financed by the company. The

Company is extending facilities to the extent

possible for education of its employee’s

children, as well as to the children of nearby

localities. Besides OIHSS, OIL also finances the

Kendriya Vidyalaya, Duliajan and Delhi Public

School, Duliajan. The company monitors the

functioning of these two schools through its

representatives in the Management Committee.

2.3 f) Events Administration Department is responsible for management of all official functions and

events, dignitaries’ visits, seminars and conferences etc.


Page No.5

2.3 g) Executive benefits and welfare measures:

2.3 b) i) Executive Accommodation

The following are the activities carried by the Department regarding executive

accommodation in Duliajan:

• Allotment of bungalows to the executives.

• Maintenance and upkeepment of all bungalows of the township with the help of Civil

Engineering, Electrical Engineering and Field Engineering Departments.

• Maintenance of SAP HR Master Data pertaining to various allowances related to

Accommodation, Transfer grant, Leave maintenance etc.

• Ensuring accommodation to the newly recruited Executives.

• Catering to the needs and requirements of Bachelor Accommodation and leased

accommodation.

• Maintenance and upkeepment of the Company hostels (Ladies and Gents).

2.3 b) ii) Loans and Benefits

Administration Department processes various

types of loans and benefits such as Vehicle loan

(Four wheeler and Two wheeler), Furniture loan,

House Building loan, Children Education Loan,

Medical Benefits, Laptop Scheme, Transfer grants

etc. to name a few.

2.3 b) iii) Medical Benefits

This section of Administration Department

deals with the medical benefits and processing of all

medical claims (as specified in Medical Attendance

Rules) of serving, retired executives and CISF. This

section is also initiated up-dation of OIL Attendance

Medical Policy and awaiting its approval.

2.3 b) iv) Socio Religious Assistance

The Administration Department monitors and supervises Socio Religious Assistance

those were being provided by the Company as per policy.

2.3 b) v) Tour Claim

The Department processes tour claims of both domestic

and overseas official travels of the Executives posted at Fields

Headquarter.


Page No.6

2.3 b) vi) Other Miscellaneous Activities:

Allocation of office space in RCE’s Office building, General Office Building and

R&D Building.

Maintenance and upkeepment of the Conference Rooms at RCE’s office building and

R&D Building.

Maintenance, upkeepment and allotment of Business Conference Room.

Maintenance and upkeepment of Fields Corporate Office.

Executive records and inputs to SAP system.

Updating Leave (Privileged Leave, Maternity Leave, Paternity Leave and Child Care

Leave) records of Executives.

3. MANPOWER STRENGTH OF ADMINISTRATION

DEPARTMENT

EXECUTIVES LEVEL GRADE SANCTIONED STRENGTH EXISTING STRENGTH

4 H 1 1

3 G 2 2

2 F 3 2

1 E,D,C,B,A 10 7

Confidential Secretary 1 1

TOTAL 16 13

EMPLOYEES

CATEGORY SUB

CATEGORY GRADE

BOARD

SANCTIONED

STRENGTH

LMG EXISTING

STRENGTH

Attendant I 11 13

Junior Assistant

I/II V / VI 1 6

Senior Assistant

I/II VII 5 2 3

Senior Assistant

I/I STENO

VII /

VIII 1

Supervising

Assistant

HEAD/

DESPATCH/

TYPING

IX 3 4 7

Supervising

Assistant

TPR/

TELEX/

STENO/

LOAN

IX 3 2

Additional Sr.

Officer (SR) --- 1

TOTAL 23 8 31


Page No.7

EXECUTIVES OIL INDIA H. S. SCHOOL, DULIAJAN & MORAN

LEVEL GRADE SANCTIONED STRENGTH EXISTING STRENGTH

1 B, A 3 4

4. MAJOR ACTIVITIES OF 2016-2017

4.1 Field Administration

Pertaining to Field Administration, below are some pictorial representations

mentioned as under-

a. Comparative trend of loss of crude oil production due to environmental issues from

2011 to 2017.

Financial year Loss of Crude oil due to environmental loss (in MT)

2011-2012 37139

2012-2013 46100

2013-2014 84673

2014-2015 20282

2015-2016 19127

2016-2017 12471

0

10000

20000

30000

40000

50000

60000

70000

80000

90000

Loss of crude

oil due to environmental issues (in MT)

Loss of crude

oil due to environmental issues

(in MT)


Page No.8

b. Rig hours loss due to environmental issues

Financial

year Rig hours loss due to environmental issues (in hours)

2014-2015 5073.46

2015-2016 5869.00

2016-2017 2733.57

Graphical representation of Rig hours loss due to environmental issues

c. Comparative trend of Financial year vs. no. of Bandh/ Blockade incidents from 2013

to 2017

Financial Year No of Incidents

2013-2014 840

2014-2015 385

2015-2016 400

2016-2017 233

0

1000

2000

3000

4000

5000

6000

2014-15 2015-16 2016-17

Rig hours loss

due to environmental issues (in hours)

Rig hours loss

due to environmental

issues (in hours)


Page No.9

Financial year vs. no. of Bandh/ Blockade incidents graphical presentation (both Drilling and

Production Installations)

4.2 Planning and Budgeting

Total no. of Capital Budgets approved for

the year under review is 28. These budgets are

pertaining to various projects like constructions of

boundary walls for Oil India H.S. School, D+ &

DZ area, toilet construction at K.V. Duliajan,

CCTV for schools, PC & Printers for schools etc.

4.3 Passage section

Sl no. Description Total Cost to the Company (in INR)

1 Vehicle hired from outside agencies ₹ 36,03,147 /-

2 Domestic Air & Railway ticket booked ₹ 7,02,62,928 /- approx.

3 International Air ticket booked ₹ 1,02,78,681 /-

4 Hotel booking ₹ 2,39,29,906 /-

4.4 Dispatch section

The total quantity of mails being handled through SPEEDPOST (includes CISF

Services) in the year under review is 28705 nos. amounting ₹ 11, 90,984/-.

0

100

200

300

400

500

600

700

800

900

2013-14 2014-15 2015-16 2016-17

No of Incidents

No of Incidents


Page No.10

4.5 Socio Religious

assistance Bihutoli premise was

given to 20 organizations for

107 nos. days and the total

earning during the year under

review was ₹ 1,53,000 /-

.

4.6 Schools The results of various schools under Administration

Department’s control are as follows:

OIL INDIA HIGHER SECONDARY SCHOOL, Moran

Result of HSLC Final Examination, 2016

Appeared

Star

Marks

(75 %

or

above)

1st

Div.

2nd

Div.

3rd

div.

Total

pass Pass % Letters in

57 04 13 38 04 55 96.49%

Assamese 04

English 03

General

Math 04

G Science 02

S. Science 08

Geograph

y 01

Hindi 02

Comp. Sc 01


Page No.11

OIL INDIA HIGHER SECONDARY SCHOOL, Duliajan

Result of HSLC Final Examination, 2016

Appeared Positi

on

Distinct

ion

(85 %

or

above)

Star

Mars

(75 %

or

above)

1st

Div.

2nd

Div.

3rd

div.

Tota

l

pass

Pass

% Letters in

141

Shri

Pallab

Jyoti

Baish

ya

(14th

Rank

in All

Assam

)

02 04 53 73 13 139 98.5

8%

English 33

Social Sc. 09

General

Sc. 03

General

Math 12

Adv.

Math 01

Comp. Sc 08

Geograph

y 03

Assamese

(MIL) 13

Hindi

(MIL) 05

Assamese

4 01

Hindi 4 02

Result of HSSLC Final Examination, 2016

Stream Appeared

Star

Marks

(75 %

or

above)

1st

Div.

2nd

Div.

3rd

Div.

Total

pass

% of

Pass Letters in

Science 36 4 25 11 NIL 36 100

% Biology -07

Chemistry -07

Computer Science -04

English -19

Alternative English -04

Education -02

Economics -01

Assamese -02

Hindi -08 Arts 40 4 18 20 2 40 100

%


Page No.12

DELHI PUBLIC SCHOOL, DULIAJAN

Result analysis of the students who appeared in the AISSE 2016.

NUMBER %AGE

# Appeared 103

# passed 103 100 %

No. of students scoring a perfect CGPA 10 31 30.09 %

No. of students scoring CGPA between 9-9.9 30 29.12 %

Result analysis of the students who appeared in the AISSCE 2016

NUMBER %AGE

# of Appeared 109

# of passed 108 99.08 %

# of passed in 1st Div. 104 96.00 %

# of passed in 2nd Div. 004 03.70 %

Highest Aggregate Percentage 96.00 %

Percentage-wise distribution

RANGE NUMBER %AGE

90% & ABOVE 27 25.00 %

80% TO 89.90% 33 30.55 %

70% TO 79.90% 28 25.92 %

60% TO 69.90% 16 14.81 %

BELOW 60% 04 03.70 %

KENDRIYA VIDYALAYA DULIAJAN RESULT

ANALYSIS OF CLASS XII result, 2016

# Appeared 134

# passed 130

Pass % 97.01 %

ANALYSIS OF CLASS X result, 2016

# Appeared 151

# passed 151

Pass % 100 %


Page No.13

4.7 Event Management

4.7(a) 57th

Annual General Meeting

The most important

and biggest annual event of the

year i.e. the 57th

Annual

General Meeting of

Shareholders of OIL was

successfully organized by

Administration Department

along with the assistance and

cooperation of various other

departments.


Page No.14

4.7(b) OIL Foundation Day

Photograph showing Pledge taken at FHQ, Duliajan on 18th

February 2017.

4.7(c) Visit of Dignitaries

Visit of

Honourable

Chairman and

Members of

the

Parliamentary

Standing

Committee on

Labour to

FHQ, Duliajan

dated

24.05.2016 to

25.05.2016.


Page No.15

4.7(d) Farewell Administration Department successfully organized farewell functions of the Director,

EDs and GMs who retired during the year.

The farewell functions of Shri Sudhakar Mahapatra Ex. Director (Exploration &

Development), Shri Jayanta Kumar Borgohain Ex RCE, Shri Anup Kumar Gogoi. Ex.

Executive Director (PSS), Shri Nabin Chandra Deka, Ex. Executive Director (HR &A) etc. to

name a few was organized by Administration department with much pomp and gaiety. Some

snapshots of the farewell function of are given below.


Page No.16

4.7(e) Meet and Greet Administration Department on behalf of Fields Head Quarter, Duliajan extended

warm welcome to the various dignitaries and VVIPS who had visited during the year. Some

of such visits are as follows:

• Visit of Shri Amar Nath, Joint Secretary (Exploration), MoP&NG.

• Visit of Shri B. N. Talukdar, Technical Member P&NG.

• Visit of Shri R. Guha, DGMS, Dhanbad.

• Visit of Members of Canadian Oil & Gas delegates.


Page No.17


Page No.18

Besides, Administration Department also extended its support to the various

conferences and seminars held during the year such as Drilling Conference, SPE Seminars,

various departmental conferences and seminars etc.

4.8 Executive Benefits and Welfare Measures:

4.8(a) Executive accommodation

Bungalows

(Type)

Bungalow

position in

Duliajan

Bungalows

allotted in the

year under

review

F 25 4

E 40 12

D+SS 104 18

D+SR 31 2

D+JR 32 1

DD 52 8

DZ 40 2

TD+ 192 15

D 41 5

DX 160 34

TDX 138 15

Total 855 116

4.8(b) Company Lease accommodation processed for executives in FHQ, Duliajan: 31 nos.

4.8(c) Loan Section

o Car Loan

Total no. of loan sanctioned: 94 nos. Total amount released: ₹ 3, 38, 53,361.00 /-

o Car Repair Loan

Total no. of loan sanctioned: 11 nos. Total amount released: ₹ 3, 30,000.00 /-

o Motorcycle/Scooter Loan

Total no. of loan sanctioned: 01 no. Total amount released: ₹ 60,000.00 /-


Page No.19

o Furniture/Refrigerator Loan

Total no. of loan sanctioned: 34 nos.

Total amount released: ₹ 18, 65, 000.00 /-

o House Building Loan & Children Education Loan

Sl no. Description Cost incurred (in INR)

1 House Building Loan (New Scheme)

Sanctioned (new) ₹6,24,00,000

Release (new) ₹ 5,90,06,165

Sanctioned (addl.) ₹ 2,82,75,000

Release (addl.) ₹ 3,43,44,870

2 House Building Loan (Old Scheme)

Sanctioned ₹ 3,01,31,000

Release ₹ 70,13,250

3 Children Education Loan

Sanctioned ₹ 2,48,10,000

Release ₹ 1,82,64,997

4.8(d) Other Perks and Benefits

Sl no. Description No. of applications

processed

1 Transfer Grant 111 nos.

2 Transportation Claim 164 nos.

3 Repatriation Claim 36 nos.

4 Tour Claim

Domestic 3241 nos.

Overseas 82 nos.

5 Laptop Scheme

No. of Executives applied 140 nos.

No. of applications processed 122 nos.


Page No.20

4.8(e) Medical Facilities extended were as under:

Medical Facility Total no. Total cost

Outside Referral Medical Treatment (Executives) to hospitals/Nursing homes

(serving executives)- 577 nos.

-

(retired executives)- 189 nos.

-

(CISF)- 07 nos. -

Reimbursement of Cost of Spectacles (Executives)

(serving executives)- 738 nos.

(serving executives)-

(retired executives)- 103 nos.

(retired executives)- 6,13,235.00/-

(CISF)- 19 nos. (CISF)- 94,900.00 /-

Reimbursement of Medical Claim Processing

(Serving Executive)- 1949 nos.

(Serving Executive)-

(Retired)- 857 nos. (Retired)- 1,01,73,172.00/-

(CISF)- 193 nos. (CISF)- 10,39,250.00 /-

Hearing Aid 3 nos. ₹ 29,000.00 /-

New Medical card issued to retired executives/dependents

102 nos. -

Duplicate Medical card issued to retired executives/dependents

35 nos. -

Student permission for Medical treatment at the place of study

21 nos. -

Permission for treatment of dependents

47 nos. -

4.8 (f) Leaves approved were as under:

Paternity leave: 37 nos.

Maternity leave: 10 nos.

Child Care leave: 08 nos.


Page No.21

5. PRESENT AND FUTURE PROJECTS

5.1 Completed projects

5.1.1 Under Township Administration:

Construction of

Boundary Wall from OCS- 5

to SAP 2008 (Rashtra Bhasa

School).

Provision of

Space for infrastructure

development in OIL

Township, Duliajan towards

improvement of Mobile

Communication Services.


Page No.22

Masonry Boundary

Wall surrounding BX+, CT

& BX (near BX Block no.

115-120).

Auditorium

of Delhi Public

School, Duliajan

was inaugurated on

22.12.2016


Page No.23

5.1.2 Under Establishment Administration:

• Extension of

Zaloni Annexe Guest

House.

5.2 In Progress

5.2.1 Township administration

Construction of

Toilet Swachha Bharat

Abhiyan


Page No.24

To control

power consumption

Electrical Energy

Meter with Auto-

tripping mechanism

are being installed.

5.2.2 Establishment administration

• Construction of

01 no. Executive

Ladies Hostel


Page No.25

5.2.3 Field Administration

Construction of Heavy Vehicle Parking yard and alternate exit from Main Industrial

Area (behind Materials Department) to avoid Traffic congestion in the township is in

progress.


Page No.26

Construction of road

from Jayanagar Tinali to

Tipling via Duliajan

College

5.3 Future projects • Renovation and refurbishment of IT Conference Room, Fields Conference room.

• Renovation and refurbishment of the Old and Extended Zaloni Annexe Guest House.

6. INITIATIVES OF ADMINISTRATION DEPARTMENT

6.1 Establishment Section:

Some of the initiatives towards smooth settlement of medical claims/ medical referral

cases of separated Executives (superannuated, deceased, early retirement etc.) are as under:

1) The processing times of medical claims for the Retired Executives are done within 3

working days of receiving the same by the section.

2) The Medical Policy for Mentally & Physically Challenged Children was introduced

vide letter Ref. No. OIL/70/6/A-093 dated 01.02.15. The procedure to implement

aforementioned Policy was taken up accordingly and processing of the First case of a

disabled child of a deceased executive, who had retired way back in 2010, is being initiated.

3) The anomaly in the deceased medical policy was rectified vide letter Ref. No.: ED

(HR&A)/31/412 dated 30.06.2016 & ADMN3 (F)/385 dated 01.04.2017. Accordingly the

spouses of the deceased executives were informed and few cases as such of Late Shri

Mothilal, Late Shri Amal Phukan, and Late Shri Pawan Kumar Neog etc. were corrected.


Page No.27

4) Some data of retired/ deceased Executives were not available in SAP and therefore

their spouses were unable to submit their claims. With the help of Personnel Dept, the records

were created in SAP_HR module.

5) A system has been created in the section, wherein now, the medical cards towards

separated Executives are issued immediately after separation from service of the company.

6) An initiative has been taken to allow change/ modification of Medical processing of

retired Executives for other sphere also to avoid inconvenience, considering the location and

processing sphere of the separated executive.

7) In line with Digital India initiatives, most medical claims are now settled through

NEFT with the help of Finance Department.

8) The portal for OIL’s retired Executive is updated with the help of IT Department.

6.2 Township Administration:

1) Electrification/ Illumination of OIL Housing Area where the same has not been

covered earlier.

2) Construction of Perimeter Wall/ Fencing for OIHSS, Duliajan.

3) Re-construction of broken boundary wall surrounding DZ 17 to DZ 40.

4) Construction of boundary wall at D+ vicinity.

5) To construct Toilets at KV, Duliajan.

6) Infrastructure development in all the Three (3) project schools as well as in Tiny-tots

also.

6.3 Field Administration:

The function of Administration- Field Administration section is to ensure smooth

operation in Field areas in Dibrugarh, Tinsukia and Chariadew District of Assam and

Changlang District of Arunachal Pradesh. Apart from regular bundh and blockade in

operational area, some of the important incident during the last financial year in which Field

Administration played a major role are as follows:

1) Obstruction of OIL’s operation in Tinsukia and Dibrugarh Districts by various

organizations for non selection of their listed candidates in the unskilled category of Oil India

Limited.

2) Dharna by various organizations including All Assam Students’ Union (AASU)- in

front of Peepal Tiniali (near General Office) in protest against Man Management Contract,

Privatization of Coil Tubing Unit and privatization of Tank Farm.

3) Obstruction by local people of Liana Gaon, Bazaloni in laying of Oil Pipeline from

2nd

February,2016 to 21st October, 2016 demanding blacktopping of village road.


Page No.28

4) Frequent blockades at Loc: MFJ, Moran by local people demanding compensation for

sound pollution, blacktopping of village roads and other unjustified demands.

5) Obstruction of OIL’s operation at OCS-2, Mohmari by members of Dibyajyoti Mahila

Samitee, Mohmari and local peoples demanding street lights for village road, protective

railing in Gabhoru Bridge and blacktopping of road.

6) Indefinite strike called by hired bowser drivers after local people of North Balijan

Area manhandled one of the bowser drivers as because the bowser on its way to loc: TAI,

Chabua met with an accident and injured a lady.

7) Blockade at Barekuri EPS, Barekuri by local people demanding immediate settlement

of land sale issue.

8) Satyagraha program staged by All Assam Students’ Union (AASU) in front of Main

Industrial Gate in protest against Central and State Government’s decision to auction 12 nos

of marginal oil fields of Assam.

9) Obstruction of OIL’s operation at Makum#50 by local people demanding land and

surface compensation for laying of pipe r`track. However, with the help of district

administration, the issue has been fast tracked for a satisfactory result with cooperation from

the local people.

Note:

a) During all bandhs/blockades, initiatives are taken Administration (Field

Administration Section) in coordination with Production, Drilling, Logistics, Security and

Employee Relations department for smooth movement of company employees to respective

locations and well sites.

b) As a preventive measure, Administration-Field Administration section constantly

liaises with District Administration to address the problems in field areas of Oil India

Limited.

c) Field Administration also provides support to District Administration during natural

calamities like floods in OIL’s operational areas.

d) Apart from the above field activities, Field Administration has also under taken few

projects for development of OIL Township:

- Construction of Heavy Vehicles Parking Yard and alternate exit from the Main

Industrial Area (behind Materials Department) to avoid traffic congestion in the

township, is in progress.

- Up gradation of road from Duliajan Railway Crossing to Tipling Tiniali is in

progress.

- Up gradation of road from Jayanagar Tiniali to Tipling Tiniali via Duliajan College

including drainage system and footpath is in progress.


Page No.29

7. HUMAN RESOURCE ACTIVITY 2016-2017

New members of the Administration Team

Sl # Name Designation w.e.f date

1 Shri Shyamal Prasad Das Chief Manager 02.02.2017

2 Shri Arijit Pritam Sarma Administrative Officer 07.10.2016

3 Smt. Paporima Dutta Confidential Secretary 03.11.2016

4 Shri Krishna Kumar Tamuli Supervising Assistant 06.06.2016

5 Shri Partha Pratim Sonowal Junior Assistant 13.06.2016

6 Shri Konwarpal Balmiki Junior Assistant 01.07.2016

7 Shri Som Sekhar Dutta Junior Assistant 19.07.2016

8 Shri Sibo Nongja Singpho Junior Assistant 11.07.2016

Transfers:

Dr. Ankur Baruah transferred to L&D Department as CM (L&D).

Shri Pranab Jyoti Das transferred to Exploration Basin as Sr. Administrative Officer.

Smt. Krishna Das transferred to Pipeline Department, Narengi as Admin. Officer.

Shri Abhishek Dubey transferred to Medical Department.

Promotion:

Shri Golap Chandra Medhi promoted to Gr. “H” as GM (Administration) w.e.f

01.01.2017.

Shri Gauranga Borgohain promoted to Gr. “G” as DGM (Administration) w.e.f

01.01.2017.

Smt. Arati Das promoted to Gr. “G” as DGM (Administration) w.e.f 01.01.2017.

Shri Rituparna Sharma promoted to Gr. “F” as CM (Administration) w.e.f

01.01.2017.

Smt. Krishna Hazarika Rao promoted to Gr. “E” as SM (Administration) w.e.f

01.01.2017.

Shri Prasanna Lal Duwarah promoted to Gr. “C” as Sr. Administrative Officer w.e.f

01.01.2016.

Shri Nava Kumar Das promoted to Gr. “C” as Sr. Administrative Officer w.e.f

01.01.2016.

Shri Bijoy Khanikar got Growth Oriented Promotion to Gr “VIII” w.e.f 02.04.2016.

Shri Chandan Das got Growth Oriented Promotion to Gr “VI” w.e.f 18.07.2016.

Regularisation in PG/ SG Channel of career progression:

Shri Dilip Dehingia, Gr. “IX”.

Smt. A. P. Rao, Gr. V.

Separation:

Smt. Suramai Tamuli superannuated from the service of the company on 31.01.2017.

Shri Raj Pallab Dutta resigned from the service of the company w.e.f. May 2016.


Page No.30

7.1 Human Resource Development

7.1(a) Executives

In Country Training

Total number of Executives of Administration Department attended In Country training: 03

Sl # Name of the

Participant Training details

Training

period Training Location

1 Shri G. C. Medhi Managing Stress

through Inner Poise

22.10.2016 &

23.10.2016

IORA Resort,

Kaziranga

2 Dr. Ankur Baruah,

CM(Administration)

Senior Management

Programme

07/11/2016 to

12/11/2016 IIM, Bangalore

3 Shri R. P. Sharma,

CM(Administration)

Middle Management

Programme

22/08/2016 to

01/09/2016 IIM, Lucknow

7.2 Conferences / Seminar / Workshop attended

1. 52nd

HR Summit at Indore attended by Shri G. C. Medhi, GM (Admin.) from

28/04/2016 to 29/04/2016.

2. Petrotech 2016 at New Delhi attended by Smt. Arati Das, DGM (Admin.) from

04.12.2016 to 07.12.2016.

3. World HRD Congress – 2017 at Mumbai attended by Smt. Krishna Hazarika Rao,

Sr. Manager (Admin.) from 15.02.2017 to 17.02.2017.

4. 53rd

HR Summit of Oil & Gas PSUs at Vedic Village Spa Resort, Kolkata attended

by Smt. Prarthana Sharma, Sr. Admin. Officer from 09.11.2016 to 11.11.2016.

5. Hindi Workshop, in house Programme at MTDC attended by Smt. Tutumoni Bora,

Admin. Officer on 19.08.2016.

6. National Integration Week, in house Programme at MTDC attended by Smt.

Tutumoni Bora, Admin. Officer on 24.11.2016.

7. Management Development Programme at Dibrugarh University attended by Shri

Arijit Pritam Sarma, on 22.12.2016 & 23.12.2016.

8. “Anubhuti” – Life Skills and Personal Effectiveness at ETDC attended by Smt.

Phulada Sonowal, from 22.11.2016 to 24.11.2016.


Page No.31

8. ACKNOWLEDGEMENT

We are grateful to CMD and the functional Directors for their support, guidance and

valuable advices from time to time. Our heartfelt thanks and gratitude to RCE for his advices,

help and continued support in our endeavor towards delivering different assignments on time.

We also sincerely acknowledge the help and co-operation extended by the various

Departments in dispensing the Administrative functions on time and effectively. We hope

that our accomplishments to create a congenial atmosphere of work life balance which would

further strengthen our resolution to take service delivery and solving field related problems to

higher levels in the years that lie ahead which in turn will help in facing various challenges

by employees of OIL while striving for enhancement of production of crude oil and natural

gas and other related activities for taking our organization to a newer horizon.

Finally, the Annual Report of the Administration Department for the year 2016-2017 is a

modest attempt at presenting an integrated picture of the working of the Department. It is our

sincere hope that the report will further enhance the readers in understanding functioning of

the Department. Any advice or suggestion on the working of the Department would be

greatly welcomed.

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