OKC School Board meeting agenda for Monday, April 25, 2016

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Monday, April 25, 2016Agenda - Regular Meeting of the Board of Education

5:30 p.m. _______________________

Oklahoma City Public Schools

Administration Building Auditorium

900 North Klein Avenue

Oklahoma City, OK 73106

_______________________

Wi-Fi Available During Meeting: SSID: "okcps-boe"

1. Call To Order

BACKGROUND OF AGENDA ITEM:

The meeting will be called to order by the Chairperson, or designee, of the Oklahoma City Public Schools Board of Education.

The Board Clerk, or Deputy Board Clerk, will call the roll, recording which voting Board members are in attendance and taking

note whether a quorum exists, or not. A quorum consisting of a majority of the current sitting board membership shall be

necessary to conduct business at a meeting of the Oklahoma City Public Schools Board of Education. In the event that a quorum

is not present, a Board meeting cannot be convened, thus the meeting shall be canceled.


Carrie Jacobs, Board Member, District 3, will lead in the Pledge of Allegiance and moment of silence.

Subject 1.01 Roll Call

Meeting Apr 25, 2016 - Agenda - Regular Meeting of the Board of Education

Category 1. Call To Order

Type Procedural

Subject 1.02 Pledge of Allegiance - Moment of Silence


Category 1. Call To Order

Type Procedural

dDocs® Pro http://www.boarddocs.com/ok/okcps/Board.n

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2. Adopt Agenda

BACKGROUND OF AGENDA ITEM: The Board will consider approving the agenda as submitted, and/or remove any items, as needed, prior to approval.

3. Superintendent's Report

Aurora Lora, Associate Superintendent of Schools, will provide a general update to the Board on District operations.

BACKGROUND OF AGENDA ITEM: Keith Sinor, Director of Athletics, will recognize the Frederick A. Douglass High School Boys Basketball Team. The Trojans

captured the Class 4A State Championship with a 57-45 win over Ft. Gibson. The 2016 Championship was the Trojans 6th

championship in 7 years, becoming the only team in state history to accomplish this feat.

Team - Patrick Mckaufman, Rueban Lasarge, Delmon Mask, Coryon Mason, Treijon Edwards, J’zajuan Cyrus, Andrew Williams,

Rayontae Nelson, Day’quann Ervin. Christopher Friday, Jesse Wilson, Taron Adamson, Ste’tonio Horne

Head Coach - Kendal Cudjoe

Assistant Coaches- Nathaniel Jones, Otis Moses, Lennon Anderson

Managers - Charity Shaw-and Jada Taylor

Subject 2.01 Agenda adoption


Category 2. Adopt Agenda

Type Action

Subject 3.01 Superintendent's Update


Category 3. Superintendent's Report

Type Report

Subject 3.02 Recognition of Douglass High School Basketball Team for Winning the 4A

State Championship



Type Recognition


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Statistician- Susan Mckee

Videographer- Charles Tate, Nicholas Nealy, William Shufflebottom


Deisy Escalera, Comm unity Relations Manager , will recognize two Classen School of Advanced Studies students for being

named 2016 Young Talent in Oklahoma Senior Portfolio Winners. Genevieve Gordon was awarded 1st place and Zane

Wegrzyn was awarded 7th place.

Young Talent in Oklahoma is an annual statewide high school art exhibition (grades 9-12) and high school senior portfolio

competition. The top 10 senior portfolios earn scholarships and prizes. This year’s Young Talent in Oklahoma competition

attracted more than 1,300 artwork entries from 33 high schools in Oklahoma, displaying some of the top talent that the state has to

offer. To view portfolios please visit: http://www.oaeayoungtalent.com/winners.html


Deisy Escalera, Commun ity Relations Manager, will recognize this month’s art recognition program winner. Each month a

selected student’s artwork will be displayed at the front of the school board auditorium. The winning student artist will be

recognized and presented with a $50 reward from the Teacher’s Credit Union for their efforts. The artwork would hang for up to

1 month before it is returned to the student. This month we will recognize Angie Santi ll ian , 8th grade student at Belle Isle

Enterprise Middle School. Her work is titled “The Orchids.”

4. Reports & Presentations


Jean Bostwick, Chief Financial Officer , will provide a Financial Update to the Board.

5. Public Comments

Subject 3.03 Classen School of Advanced Studies Young Talent in Oklahoma Recognition



Type Recognition

Subject 3.04 Art Recognition Program Winner



Type Recognition

Subject 4.01 Financial Update


Category 4. Reports & Presentations

Type Report

Subject 5.01 Public Comments


Category 5. Public Comments


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Public comments will be heard only during the designated Public Comments portion of the Agenda at all regularly scheduled

meetings of the Oklahoma City Public Schools Board of Education (hereafter referred to as "Board").

Public Comments shall not be heard at emergency, or special, meetings of the Board.

Citizens of the district, including delegations or individuals, have the right, and are encouraged, to attend meetings of the Board

and to listen to and observe its deliberations. In the interest of orderly conduct of Board meetings, spontaneous discussion fromthe floor shall not be permitted. The individual dignity of Board members, district employees, students, and all persons in

attendance at Board meetings shall be respected; accordingly, no persons in attendance at Board meetings shall be subjected to

abuse through these proceedings.

Citizens are requested to seek resolution of specific problems at the school site or most appropriate central office level. Persons

are encouraged to write to the Board or the superintendent with general questions, concerns, suggestions or to obtain information

about the district. Each person will receive notice of the receipt of his or her written correspondence, which may include a

response.

In order to maintain open lines of communication, the Board provides time for citizen comments during regular monthly business

meetings.

Individuals who w ish to speak at a Regularly Scheduled Board meeting are required to complete a Public Comm entsSign-up Form before the Board meeting convenes.

An Oklahoma City Pub lic Schools staf f m em ber w il l be at a tab le in the foy er outs ide the meeting auditor ium with

Public Comm ent Sign-up Forms between 5:00 p.m. and 5:30 p.m. on the day of the m eeting. This is the only tim e

forms m ay be submitted to request to make public comments at Board meetings .

Any person who is a resident, employee, or an official representative of a recognized group or organization of this school district

may address the Board for a maximum of three (3) minutes, when granted permission by the Board Chairperson. Where several

people and/or delegations wish to address the same subject, a spokesperson must be selected. Unless otherwise provided for,

Public Comments will only be allowed during periods specifically allotted for that purpose.

All persons who speak at Board meetings are to meet all provisions of this policy. School board policies, state law and federal law

have established separate and distinct procedures and forums for collective bargaining issues, and for the resolution of employeegrievances, employee complaints, employee suspensions and terminations, complaints against individual employees, pupil

suspensions and appeals, political campaigns, and litigation. To avoid circumvention of those separate proceedings and ensure

fairness to all parties concerned, no person will be allowed to speak regarding the following: (1) an issue subject to collective

bargaining; (2) an issue in a pending lawsuit, complaint or investigation filed with an outside agency, wherein the school district,

employee(s) or the Board is party; (3) a pending grievance; (4) pending employee complaint filed with the school district or an

outside agency; (5) complaint against individual employee(s); (6) employee disciplinary action, suspension, or termination; (7)

pupil suspension or appeal which may ultimately reach the Board of Education; or (8) a solicitation for business for the District to

buy a product or service. Additionally, no person who has publicly announced or filed as a candidate for public office may speak

during this session. All meetings of the Board of Education shall be open to the public, and any regular meeting shall include an

opportunity for the public to address the Board. Presentations under “Public Comments” are limited to three (3) minutes. The

Board Chairperson may interrupt and terminate any presentation that is not in accordance with any of these criteria.

Board members may not respond to speakers’ comments. The superintendent is expected to provide a written response to the

speaker and to inform Board members of the response.

6. Special Business


Type Procedural

Subject 6.01 Consider Proposed Revisions to OKCPS Board Policy C-22 (EnergyConservation Management)


Category 6. Special Business

Type Action


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File Attachments


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C-22-ENERGY CONSERVATION MANAGEMENT - Clean-1.pdf (271 KB)

C-22-ENERGY CONSERVATION MANAGEMENT - Strike Throughs-2.pdf (278 KB)

C-22-R1 ENERGY CONSERVATION MANAGEMENT - clean.pdf (67 KB)


(This item appeared on a prev ious meeting's Inform ation Agenda.)

The Board will consider adopting a resolution fixing the amount of General Obligation Bonds of 2016 to mature each year, fixing

the time and place the bonds are to be sold, establishing other details of the bonds and authorizing the Clerk to give notice of said

sale as required by law.

MINUTES AND RESOLUTION

AUTHORIZING SALE OF GENERAL OBLIGATION BONDS OF 2016

The Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, met in regular session

in the Board Room of the Administration Building at 900 North Klein, Oklahoma City, Oklahoma, in said School District, on the 25th

day of April, 2016, at 5:30 o'clock P.M.

PRESENT:

ABSENT:

Notice of the schedule of regular meetings of the Board of Education of Independent School District Number 89 of Oklahoma

County, Oklahoma for the calendar year 2016 having been given in writing to the County Clerk of Oklahoma County, Oklahoma at

8:02 o'clock a.m., on the 15th day of November, 2015, and REVISED 2016 Schedule of Regular Board of Education Meetings

having been given in writing to the County Clerk of Oklahoma County, Oklahoma at 8:21 o'clock a.m., on the 18th day of February,

2016, which was more than 10 days prior to this meeting, and public notice of this meeting, setting forth the date, time, place and

agenda was posted at the office of the Board of Education in said School District in prominent view and open to the public

twenty-four (24) hours each day, seven (7) days each week at ___ o'clock p.m., on the ___ day of April, 2016, being twenty-four

(24) hours or more prior to this meeting, excluding Saturdays, Sundays and State designated legal holidays, all in compliance with

the Oklahoma Open Meeting Act (as attached hereto).

Notice of said meeting and agenda have also been posted on the School District's website in accordance with Title 74, Oklahoma

Statutes, Section 3106.2.

(OTHER PROCEEDINGS)

Thereupon, the Chairperson introduced a Resolution which was read in full by the Clerk, and upon motion by

_____________, seconded by ______________, said Resolution was adopted by the following vote:

Aye:

Nay:

Subject 6.02 Consideration and Approval of a Resolution Fixing the Amount of General

Obligation Bonds of 2016 to Mature Each Year, Fixing the Time and Place the

Bonds are to be Sold, Establishing Other Details of the Bonds and Authorizing theClerk to Give Notice of Said Sale as Required By Law


Category 6. Special Business

Type Action, Resolution

Fiscal Impact Yes

Dollar Amount $10,000,000.00

Budgeted Yes

Budget Source 2007 YES for KIDS


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Said Resolution was thereupon signed by the Chairperson, attested by the Clerk, sealed with the seal of said School

District, and is as follows:

RESOLUTION

A RESOLUTION FIXING THE AMOUNT OF GENERAL OBLIGATION BONDS OF 2016 TO MATURE EACH

YEAR, FIXING THE TIME AND PLACE THE BONDS ARE TO BE SOLD, ESTABLISHING OTHER DETAILS OF THE

BONDS AND AUTHORIZING THE CLERK TO GIVE NOTICE OF SAID SALE AS REQUIRED BY LAW.

WHEREAS, on the 9th day of October, 2007, pursuant to notice duly given, an election was held in Independent School

District Number 89 of Oklahoma County, Oklahoma, for the purpose of submitting to the registered qualified electors of such

District as Proposition No. 1, the question of the issuance of the general obligation bonds of said District in the sum of

$212,000,000 to provide funds for the purpose of acquiring or improving school sites, constructing, repairing, remodeling and

equipping school buildings and acquiring school furniture, fixtures and equipment for the School District and more particular for the

financing of School Facilities as described in a Resolution calling the election approved by the Board of Education of the District

on August 6, 2007; and

WHEREAS, as shown by the canvass of the returns by the County Election Board of Oklahoma County, Oklahoma, at said

election there were cast on Proposition No. 1 by the registered qualified electors of said School District 14,266 votes, of which

11,187 were in favor of and 3,039 were against the issuance of said bonds, and in addition there were 52 mutilated, spoiled or not

voted ballots; and

WHEREAS, a lawful majority of the registered qualified electors voting on said Proposition No. 1 cast their ballots in favor

of the issuance of said general obligation bonds for School Facilities and the issuance thereof has been duly authorized; and



District as Proposition No. 2, the question of the issuance of the general obligation bonds of said District in the sum of

$21,000,000 to provide funds for the purpose of acquiring or improving school sites, constructing, repairing, remodeling and

equipping school buildings and acquiring school furniture, fixtures and equipment for the School District and more particular for the

financing of Technology equipment and improvements as described in a Resolution calling the election approved by the Board of

Education of the District on August 6, 2007; and



11,085 were in favor of and 3,075 were against the issuance of said bonds, and in addition there were 118 mutilated, spoiled or

not voted ballots; and


of the issuance of said general obligation bonds for Technology equipment and improvements and the issuance thereof has been

duly authorized; and



District as Proposition No. 3, the question of the issuance of the general obligation bonds of said District in the sum of $7,300,000

to provide funds for the purpose of acquiring Transportation Equipment for the School District and more particular for the financing

of Transportation equipment described in a Resolution calling the election approved by the Board of Education of the District on

August 6, 2007; and

WHEREAS, as shown by the canvass of the returns by the County Election Board of Oklahoma County, Oklahoma, at saidelection there were cast on Proposition No. 3 by the registered qualified electors of said School District 14,129 votes, of which




of the issuance of said general obligation bonds for Transportation equipment and the issuance thereof has been duly authorized;

and



District as Proposition No. 4, the question of the issuance of the general obligation bonds of said District in the sum of $8,000,000

to provide funds for the purpose of acquiring or improving school sites, constructing, repairing, remodeling and equipping school


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buildings and acquiring school furniture, fixtures and equipment for the School District and more particular for the financing of

Safety, Security and Equipment improvements as described in a Resolution calling the election approved by the Board of

Education of the District on August 6, 2007; and






of the issuance of said general obligation bonds for Safety, Security and Equipment improvements and the issuance thereof has

been duly authorized; and

WHEREAS, $202,000,000 of such Proposition No. 1 general obligation bonds for School Facilities have been heretofore

issued; and

WHEREAS, all of such Proposition No. 2 general obligation bonds for financing Technology equipment and improvements

have been heretofore issued; and

WHEREAS, all of such Proposition No. 3 general obligation bonds for Transportation equipment have been heretofore

issued; and

WHEREAS, all of such Proposition No. 4 general obligation bonds for financing Safety, Security and Equipment

improvements have been heretofore issued; and

WHEREAS, the staff has determined and the Board of Education hereby declares that there is a need at this time to issue

the remaining $10,000,000 of the Proposition No. 1 general obligation bonds to finance a portion of the School Facilities

improvements.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT

NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA:

SECTION 1. That the remaining $10,000,000 of the $212,000,000 Proposition No. 1 School Facilities bonds to be

designated "General Obligation Bonds of 2016 of Independent School District Number 89 of Oklahoma County, Oklahoma", voted

on the 9th day of October, 2007, shall be offered for sale at the office of the Board of Education on May 16, 2016, at 11:00 o'clock

A.M., and awarded on that same date at 5:30 o'clock P.M., said Bonds to become due as follows:

General Obligation Bonds

Due Date Amount

7/1/2018 $2,500,000

7/1/2019 $2,500,000

7/1/2020 $2,500,000

7/1/2021 $2,500,000

SECTION 2. That the Clerk of the Board of Education is hereby ordered and directed to cause notice of the sale of said

Bonds to be given as required by law.

Adopted this 25th

day of April, 2016.

____________________________________

Chairperson, Board of Education

(SEAL)

ATTEST:

_________________________________________

Clerk, Board of Education

STATE OF OKLAHOMA )


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)SS

COUNTY OF OKLAHOMA )

I, the undersigned, the duly qualified and acting Clerk of the Board of Education of Independent School District Number 89

of Oklahoma County, Oklahoma, hereby certify that the foregoing is a true and complete copy of a Resolution authorizing the sale

of bonds for the purposes therein set out, adopted by said Board and transcript of proceedings of said Board had at a regular

meeting thereof duly held on the date therein set out, insofar as the same relates to the introduction, reading and adoption thereof

as the same appears of record in my office.

I further certify that attached hereto is a true and complete copy of the public notice and agenda posted at the office of the

Board of Education in said School District at least twenty-four (24) hours prior to said meeting, excluding Saturdays, Sundays and

legal holidays.

WITNESS my hand and official seal this 25th day of April, 2016.

____________________________________

Clerk, Board of Education

(SEAL)

Attach copies of regular meeting notices entitled

2016 Schedule of Regular Board of Education Meetingsand

REVISED 2016 Schedule of Regular Board of Education Meetings

Each with file stamp of County Clerk

And

Meeting Agenda showing

When, where and by whom posted

File Attachments

17a NOTICE OF SALE.pdf (79 KB)

7. Consent Agenda—CAPITAL PROJECTS



At the April 25, 2016, Board meeting, the Board will consider approving a Lease Agreement between the City of Oklahoma City, a

municipal Corporation, Oklahoma City Public Property Authority, a City-beneficiary Public Trust and Oklahoma City Public Schools

for the MAPS 3 Senior Health and Wellness Center No. 2, Project M3-H003. Property is located south of Capitol Hill High School

at 4021 South Walker Ave., Oklahoma City Oklahoma 73109.

The term of this lease shall begin on April 5, 2016 and continue approximately fifty (50) years through December 31, 2066. This

lease may be extended upon the mutual written agreement of the parties.

Subject 7.01 Approve Lease Agreement between City of Oklahoma City, a MunicipalCorporation, Oklahoma City Public Property Authority, a City-beneficiary Public

Trust and Oklahoma City Public Schools for the MAPS 3 Senior Health andWellness Center No. 2, Project M3-H003. Property is located south of Capitol Hill

High School at 4021 South Walker Ave., Oklahoma City Oklahoma 73109


Category 7. Consent Agenda—CAPITAL PROJECTS

Type Action


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As consideration for this fifty (50) year lease of the lease premises to Lessees, the City agrees to demolish the currently existing

tennis courts located on the property legally described on Exhibit B attached hereto and incorporated, and construct six (6) new

tennis courts on that same property.

8. Consent Agenda—ROUTINE ITEMS


The Board will consider a motion to approve all items in this category of the agenda.

Prior to considering the approval of all items in this Consent Agenda category, Board members may request to pull items off this

Consent Agenda for discussion, and/or to be voted on individually/separately.

BACKGROUND OF AGENDA ITEM: The Board will consider a motion to approve the minutes of the April 4, 2016, regular Board meeting.

BACKGROUND OF AGENDA ITEM: The Board will consider approving the minutes of the April 14, 2016, special Board meeting.

BACKGROUND OF AGENDA ITEM: The Board will consider granting approval for the following persons to be employed as of the effective date specified; and

contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the

District by the superintendent or person designated by him; also, that all other personnel recommendations, including

terminations, leaves, retirements, and resignations be approved as listed in the personnel report, below and attached.

Personnel Report ending April 15, 2016

Subject 8.01 Approve All Items in the Consent Agenda ROUTINE ITEMS Category


Category 8. Consent Agenda—ROUTINE ITEMS

Type Action (Consent)

Subject 8.02 Approve Minutes of April 4, 2016, Regular Board Meeting



Type Action (Consent), Minutes

Subject 8.03 Approve Minutes of the April 14, 2016, Special Board Meeting



Type Action (Consent), Minutes

Subject 8.04 Personnel Report




Fiscal Impact Yes

Budgeted Yes

Budget Source All Funds


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New Hires and Promotions

Name Position Name Site Name Start date Reason

Certified

ALEXANDER JACOB Hearing Impaired Teacher Northwest Classen HS 3/28/2016 Reemploy

POOLAW ROBERT LD Teacher Thelma R. Parks ES 3/28/2016 Reemploy

WILLIAMS MICHAEL ED Teacher Capitol Hill HS 4/4/2016 Reemploy

Support

BORQUAYE SAMUEL Athletic Adjunct Instructor Northease HS 4/11/2016 New

GILL ELIJAH Athletic Adjunct Instructor John Marshall HS 3/31/2016 New

LEWIS GARY Goundskeeper - Lead Grounds 3/28/2016 New

ORTEGA PERLA Pre-K Assistant Lee ES 4/4/2016 New

SAMSEL LACEY Special Ed. Assistant West Nichols Hills ES 3/28/2016 New

SMITH KIERA Develop. Delayed Assistant M.L. King Jr. ES 4/4/2016 New

Professional Technical

WARGIN SAMUEL Specialist III - Parent/Community Language & Cultural Serv. 4/4/2016 New

Separations

Name Position Name Site End date Reason

Certified

ADAMS PAUL Social Studies Teacher Jefferson MS 4/10/2016 Retiring

HOEFFKEN GARY 3rd Grade Teacher Stand Watie ES 4/1/2016 Retiring

MORRISON DAVID Math Teacher Taft MS 4/1/2016 Health

PIERCE ANDREW LD Teacher Capitol Hill HS 4/1/2016 Retiring

WOOD PRISCILLA ELL/Bilingual Teacher U.S. Grant HS 3/25/2016 Health

Support

BRAUNBECK MARTIN CANDICE ED Assistant Northwest Classen HS 3/31/2016 Other Employ

GILL, ELIJAH Athletic Adjunct Instructor John Marshall HS 3/31/2016 Terminated

GRAY WILLIE Security Specialist John Marshall HS 4/6/2016 Other Employ

HUGHES,VERNON Mechanic Helper Garage Services 4/13/2016 Retiring

KENDALL DORETTA Bus Assistant Transportation 4/13/2016 Deceased

LEWIS GARY Grounds Keeper Grounds Maintenance 4/9/2016 Other Employ

PARGA DENISSE Pre-K Assistant Prairie Queen ES 4/9/2016 Other Employ

PRESTON JOHN 75 Bus Driver Transportation 4/6/2016 Personal

Professional Technical

NONE

File Attachments

Personnel Report ending 4-15-16.pdf (99 KB)

Subject 8.05 Encumbrance Statement


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The SAP system verifies that a purchase order is on file and that purchase requisitions preceded the purchase order. The system

has been configured to check for appropriate codes and approvals. The system checks every purchase order. I will certify that the

system is working and accomplishing the above mentioned verifications for the 2015-2016 School Year. I will also conduct

periodical random checks on requisitions/purchase orders.

Chief Financial Officer


The information below, and attached, explains the meanings of the encumbrance codes.



Type Procedural

Subject 8.06 Encumbrance Action Codes



Type Information


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File Attachments

ENCUMBRANCE REPORT REASON CODES (updated 7-21-2015).pdf (20 KB)

Subject 8.07 Approve Encumbrance List


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The Board of Education will consider granting approval of the Fiscal Year 2016 Encumbrance List, copied below and attached.

OKC PUBLIC SCHOOLS 2015/2016

ENCUMBRANCES FOR 03/29/2016 THRU 04/21/2016

GENERAL, BUILDING, FEDERAL, CNS & BOND FUND

FD/PO NO VENDOR NAME DESCRIPTION ACTION AMOUNT

11-4516012800UNITED ENGINES LLC Automotive & Bus Supplies SEL $ 209.72

11-4516012801SOUTHERN TIRE MART Automotive & Bus Supplies SEL2,994.45

11-4516012802ENTERPRISE HOLDINGS Trans Svc Outside Agency SEL 880.00

11-4516012803PESI LLC Staff Registration & Tuition TNG 199.98

11-4516012804Alisa Stieg Out-of-District Travel REM 125.72

11-4516012805OFFICE DEPOT, INC Classroom/Office Supplies BDA 6,593.46

11-4516012806OFFICE DEPOT, INC Classroom/Office Supplies BDA 118.38


11-4516012808ASCD Books STD 1,200.00

11-4516012809SCHOLASTIC INC Books PUB 262,104.00

11-4516012810NATIONAL ACADEMY

FOUNDATIONCocurricular SEL 1,080.00

11-4516012811OFFICE DEPOT, INC Classroom/Office Supplies BDA 9.4011-4516012812OFFICE DEPOT, INC Classroom/Office Supplies BDA 12.37

11-4516012813FUZZELL'S BUSINESS EQUIPMENTCopy Supplies BDA 721.00


11-4516012815OFFICE DEPOT, INC Cocurricular BDA 82.50

11-4516012816ACT INC Testing Supplies/Materials SEL 3,000.00

11-4516012817FOLLETT SCHOOL SOLUTIONS,INC

Books BDA 597.80

11-4516012818ARCHWAY MARKETING SCM LLCST AdptdTextbooks/Workbooks

SEL 586.86

11-4516012819FOLLETT SCHOOL SOLUTIONS,INC

Books BDA 414.18

11-4516012820SOLUTION TREE, INC. Staff Registration & Tuition TNG 669.00

11-4516012821BENTLEY HEDGES TRAVELSERVICE, INC

Out-of-District Travel BDA 1,601.54

11-4516012822Aspasia Carlson Out-of-District Travel REM 377.00

38-4516012823COOKS FENCE and IRON Other Construction Service BDA 118,551.98

37-4516012824OKLAHOMA CITY METROPOLITAN

AREAOther Construction Service SEL 18,988.58

11-4516012825COOPERATIVE COUNCIL FOR

OKLAStaff Registration & Tuition TNG 3,300.00

11-4516012826GREAT EXPECTATIONS Staff Registration & Tuition BDA 2,500.00

11-4516012827JOSTENS GRADUATION SERVICESCocurricular SEL 348.60


11-4516012829Melissa Smith Out-of-District Travel REM 368.00




Absolute Date Apr 25, 2016

Fiscal Impact Yes


Budgeted Yes

Budget Source GENERAL, BUILDING, FEDERAL, SNS, INSURANCE & BOND FUNDS


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11-4516012830PENLEY OIL COMPANY Fuel BDA 10,115.63

11-4516012831LUBER BROTHERS, INC. Other Building Services SEL 259.78

21-4516012832EALES ELECTRONICSCORPORATION

Other Equip/Vehicle Svc BDA 1,893.70

21-4516012833CITY GLASS OKC Other Building Services BDA 71.82

21-4516012834CITY GLASS OKC Other Building Services BDA 2,235.66




21-4516012838CENTRAL OKLAHOMAWINNELSON

Cleaning/Maint Sup/Chem BDA 433.60

21-4516012839CENTRAL OKLAHOMA

WINNELSONCleaning/Maint Sup/Chem BDA 72.00


11-4516012841JOSTENS GRADUATION SERVICESCocurricular SEL 4,052.00

11-4516012842HUI POOS Classroom/Office Supplies TNG 225.00

11-4516012843BUDGET FLAG & BANNER INC Classroom/Office Supplies SEL 85.01

11-4516012844SMG - COX CONVENTION CENTERClassroom/Office Supplies SEL 2,500.00

11-4516012845SMG - COX CONVENTION CENTER Land/Building Services SEL 1,550.00

11-4516012846PARENT INSTITUTE Cocurricular STD 1,542.50

11-4516012847CORY'S AUDIO-VISUALSERVICES, INC.

Cocurricular SEL 294.28

11-4516012848CONVENTIONS & MORE Classroom/Office Supplies SEL 1,094.6911-4516012849SOLUTION TREE, INC. Staff Registration & Tuition BDA 3,345.00

21-4516012850FARONICS TECHNOLOGIES USA

INCTech-Related Supplies BDA 0.00


11-4516012852LAKESHORE LEARNING

MATERIALSCocurricular BDA 298.29

11-4516012853HANCOCKS FABRICS INC Cocurricular SEL 500.00

11-4516012854OKLAHOMA TECHNOLOGY ED

ASSOCIATIONProf Employee Train/Dev TNG 150.00

11-4516012855SUMMIT TRUCK GROUP Automotive & Bus Supplies SEL 158.22

11-4516012856SUMMIT TRUCK GROUP Other Equip/Vehicle Svc BDA 2,845.33

11-4516012857SOUTHERN TIRE MART Automotive & Bus Supplies BDA 5,423.42

11-4516012858O'REILLY AUTO PARTS Automotive & Bus Supplies BDA 498.60

11-4516012859DAVID STANLEY FORD OF

MIDWEST CITYOther Equip/Vehicle Svc SEL 2,000.00


11-4516012861FLEETCOR TECHNOLOGIES Other Equip/Vehicle Svc SEL 2,000.00

11-4516012862TULSA MARRIOTT SOUTHERNHILLS

Out-of-District Travel SEL 166.00

11-45160128632016 OKLAHOMA JOM

CONFERENCEStaff Registration & Tuition TNG 225.00

11-4516012864Rochell Werito Out-of-District Travel REM 259.70


11-4516012866LOWES HOME CENTERS INC Cocurricular LOW 539.00

38-4516012867ADVANCED FIRE PROTECTION Other Building Services BDA 1,055.00

38-4516012868EALES ELECTRONICSCORPORATION

Other Building Services BDA 1,080.77

38-4516012869KOETTER ALARM & FIRE

EQUIPMENTOther Equip/Vehicle Svc BDA 1,450.00






21-4516012875OKLAHOMA ROOFING & SHEET

METAL INCOther Building Services BDA 1,193.00

11-4516012876MIDWEST BUS SALES INC Other Equip/Vehicle Svc BDA 768.99


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11-4516012877D & S TRUCK SERVICE Other Equip/Vehicle Svc BDA 3,000.00








21-4516012885JOURNAL RECORD PUBLISHING Advertising SEL 250.00

11-4516012886B & H PHOTO VIDEO Cocurricular SEL 726.9911-4516012887Jacob Alexander In-District Travel REM 400.00


22-4516012889HAGAR RESTAURANTEQUIPMENT SERVICE

Cleaning/Maint Sup/Chem SEL 41.06

22-4516012890JOHNSTONE SUPPLY Cleaning/Maint Sup/Chem BDA 264.00

22-4516012891Alice Harrison Uniforms REM 150.00

22-4516012892Josefina Medina Uniforms REM 200.00

22-4516012893Tammy Bell Uniforms REM 200.00

22-4516012894Shalimar Harris Uniforms REM 200.00

11-4516012895AMERICAN SAFETY & HEALTH

INSTITUTECocurricular SEL 298.20

11-4516012896DICK BLICK CO Classroom/Office Supplies SEL 144.15

11-4516012897CALVERTS PLANTS INTERIORS Classroom/Office Supplies SEL 196.25

11-4516012898SCHOOL SPECIALTY Cocurricular SEL 300.91

11-4516012899NEW LEAF FLORAL Classroom/Office Supplies SEL 720.00



11-4516012902Nicole Amzycki In-District Travel REM 200.00

11-4516012903E GROUP DBS SKILLS USA STORE Cocurricular PUB 94.00

11-4516012904JOSTENS GRADUATION SERVICESUniforms SEL 1,380.40

11-4516012905BSN SPORTS LLC. Cleaning/Maint Sup/Chem BDA 0.00

11-4516012906PENLEY OIL COMPANY Fuel BDA 338.00

11-4516012907TULCO OILS INC Automotive & Bus Supplies SEL 2,891.28

22-4516012908SYSCO OKLAHOMA Food BDA 385.60

22-4516012909Paige Taylor Uniforms REM 150.0022-4516012910Shalimar Harris Uniforms REM 200.00

11-4516012911OFFICE DEPOT, INC Communication Services BDA 981.00

11-4516012912HARRY WONG PUBLICATIONSINC

Books SEL 527.19

11-4516012913ASCD Books SEL 695.80


11-4516012915Pamela Green Staff Registration & Tuition REM 239.00

22-4516012916OSWALT EQUIPMENT COMPANYINC


11-4516012917EZ ROUTER INC Other Equip/Vehicle Svc SEL 200.00

11-4516012918SHARP'S PAWN SHOP Cocurricular SEL 500.00

11-4516012919BUY FOR LESS Cocurricular SEL 600.00

11-4516012920MARKET SOURCE, INC. Cocurricular SEL 57.92

11-4516012921Jamie Dalrymple Staff Registration & Tuition REM 135.00

11-4516012922EQUAL OPPORTUNITY SCHOOLS Prof Employee Train/Dev SEL 119,000.00

11-4516012923EQUAL OPPORTUNITY SCHOOLS Prof Employee Train/Dev SEL 12,500.00

11-4516012924OKLAHOMA BUILDING SERVICES

INCOther Rental or Lease Svc BDA 315.00

11-4516012925TIGER NATURAL GAS INC. Natural Gas UTL 5,500.00

11-4516012926LANGUAGE LINE SERVICES Communication Services SEL 2,000.00

38-4516012927SGS, LLC Other Construction Service BDA 25,646.00

11-4516012928SOCCER USA Uniforms SEL 1,890.00

11-4516012929ACTION SPORTS Uniforms SEL 1,292.00

11-4516012930DEBORAH G WORTHINGTON Professional Edu Services SEL 200.00


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11-4516012931SCHOOL NURSE SUPPLY Health/First-Aid Supplies STD 13.00

11-4516012932FLORIDA LEAGUE OFINTERNATIONAL

Staff Registration & Tuition TNG 890.00



11-4516012934ENTERPRISE HOLDINGS Out-of-District Travel AGR 196.64

11-4516012935Christy Brown Out-of-District Travel REM 244.00

11-4516012936INTERNATIONAL

BACCALAUREATEStaff Registration & Tuition TNG 739.00

11-4516012937BENTLEY HEDGES TRAVELSERVICE, INC Out-of-District Travel BDA 1,274.60


11-4516012939Rachel Thompson Out-of-District Travel REM 300.00

11-4516012940FLORIDA LEAGUE OF

INTERNATIONALStaff Registration & Tuition TNG 3,560.00

11-4516012941BENTLEY HEDGES TRAVEL

SERVICE, INCOut-of-District Travel BDA 4,094.28


11-4516012943Ashley Davis Staff Registration & Tuition REM 380.00

11-4516012944Eileen Mathena Out-of-District Travel REM 288.00

11-4516012945AG RF TOOLBOX Cocurricular SEL 225.00

11-4516012946THE BETHANY LAW CENTER LLP Agreement AGR 7,500.00

11-4516012947BOBBIE ROSARIO Agreement AGR 3,300.0011-4516012948

CIMC CURRICULUM &

INSTRUCTIONAL

ST Adptd

Textbooks/WorkbooksPUB 7,880.00

11-4516012949DLP LAMP SERVICE Cocurricular SEL 79.00

11-4516012950OFFICE DEPOT, INC Tech-Related Supplies BDA 2,492.00

11-4516012951FLORIDA LEAGUE OFINTERNATIONAL

Staff Registration & Tuition TNG 1,780.00




11-4516012954Timothy Simpson Out-of-District Travel REM 144.00

11-4516012955Brandt Ratcliff Out-of-District Travel REM 244.00

11-4516012956PERFORM GROUP LLC Classroom/Office Supplies SEL 29.95

11-4516012957FRED PRYOR SEMINARS Staff Registration & Tuition TNG 199.0011-4516012958HALCY HALL Prof Employee Train/Dev SEL 70.00

11-4516012959EMERSON NETWORK POWER, Tech-Related Supplies SEL 1,220.00


11-4516012961MARIA ANGELES BORJA Student Services SEL 2,000.00

11-4516012962WESLEY FRYER Instructional Services TNG 2,500.00

11-4516012963REALITYWORKS, INC Cocurricular SEL 929.00

11-4516012964ROSS TRANSPORTATION INC Other Equip/Vehicle Svc BDA 1,378.95

11-4516012965FLEET TRANSMISSION Other Equip/Vehicle Svc BDA 387.50

11-4516012966WELDON PARTS Automotive & Bus Supplies SEL 341.28

11-4516012967ROSS TRANSPORTATION INC Automotive & Bus Supplies BDA 2,457.25

11-4516012968CHALKS TRUCK PARTS INC Automotive & Bus Supplies BDA 2,740.00

11-4516012969CHALKS TRUCK PARTS INC Automotive & Bus Supplies BDA 503.10


11-4516012971FARRINGTON TRUCK TOWING Other Equip/Vehicle Svc SEL 2,000.00


11-4516012973Kenzie Pratt Out-of-District Travel REM 492.00

11-4516012974HUDIBURG CHEVROLET BUICK

GMCOther Equip/Vehicle Svc SEL 100.00

11-4516012975ROSS TRANSPORTATION INC Automotive & Bus Supplies BDA 53.64




11-4516012979D & S TRUCK SERVICE Other Equip/Vehicle Svc BDA 615.63


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11-4516012980HOWARD PARTS DISTRIBUTIONCENTER

Automotive & Bus Supplies BDA 2,790.00



21-4516012983GRAINGER INC Cleaning/Maint Sup/Chem SEL 47.68


11-4516012985AVID CENTER Staff Registration & Tuition TNG 5,800.00

11-4516012986BENTLEY HEDGES TRAVEL

SERVICE, INCOut-of-District Travel BDA 2,370.08

11-4516012987Adam Jewell Out-of-District Travel REM 371.0411-4516012988Roger Jackson Out-of-District Travel REM 371.04

11-4516012989Shane Given Out-of-District Travel REM 128.00

11-4516012990Joshua Burton Out-of-District Travel REM 128.00

11-4516012991Barbara Lesher Out-of-District Travel REM 128.00

11-4516012992Ruth Haynes Out-of-District Travel REM 128.00

11-4516012993Nancy Cruz Out-of-District Travel REM 128.00

11-4516012994Meredith Shutt Out-of-District Travel REM 128.00

11-4516012995FRED'S CATERING Food SEL 2,127.50

11-4516012996BUY FOR LESS Food SEL 500.00




11-4516013000SCIENCE MUSEUM OKLAHOMA Dues and Fees SEL 408.00

11-4516013001FRED'S CATERING Food SEL 562.00

11-4516013002OFFICE DEPOT, INC Copy Supplies BDA 556.68

11-4516013003SHARP'S PAWN SHOP Cocurricular SEL 400.00

11-4516013004AWARDS ETC Cocurricular SEL 2,145.71

11-4516013005DELL MARKETING LP Tech-Related Supplies BDA 52.80

11-4516013006EXPERT SERVICES INC Lawn Care Services SEL 50.00

11-4516013007SLRS INC Student Services AGR 60,000.00

11-4516013008JOURNAL RECORD PUBLISHING Advertising PUB 2,000.00

11-4516013009STARFALL EDUCATION Books STD 86.25

11-4516013010ENTERPRISE HOLDINGS Equip/Vehicle Services AGR 855.36


11-4516013012O'REILLY AUTO PARTS Automotive & Bus Supplies BDA 4,518.1411-4516013013O'REILLY AUTO PARTS Automotive & Bus Supplies BDA 2,555.94

11-4516013014UNITED ENGINES LLC Automotive & Bus Supplies SEL 563.70


21-4516013016CENTRAL OKLAHOMAWINNELSON


21-4516013017EALES ELECTRONICS

CORPORATIONOther Equip/Vehicle Svc BDA 4,500.00

11-4516013018D & S TRUCK SERVICE Other Equip/Vehicle Svc SEL 306.21

11-4516013019ROSS TRANSPORTATION INC Other Equip/Vehicle Svc SEL 1,378.95

11-4516013020D & S TRUCK SERVICE Other Equip/Vehicle Svc SEL 4,539.03

11-4516013021D & S TRUCK SERVICE Other Equip/Vehicle Svc SEL 6,267.13

21-4516013022TEC-AN INC Other Building Services BDA 8,000.00

21-4516013023GLOVER-SMITH-BODE INC Other Construction Service BDA 671,677.00

21-4516013024GMR & ASSOCIATES Other Construction Service SEL 9,123.00

21-4516013025GMR & ASSOCIATES Other Construction Service SEL 1,192.90

21-4516013026CITY OF OKLAHOMA CITY Other Building Services SEL 5,000.00

11-4516013027JANA LEONARD & ASSOCIATES Agreement AGR 21,000.00


11-4516013029CASCIO INTERSTATE MUSIC INC Classroom/Office Supplies BDA 2,330.00

11-4516013030AT&T MOBILITY Communication Services BDA 23,700.00

11-4516013031AT&T MOBILITY Communication Services BDA 36,300.00

11-4516013032COX BUSINESS SERVICES Communication Services BDA 3,413.40

11-4516013033AT&T WANASE CIRCUITS Communication Services BDA 52,920.00


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11-4516013034SWBT dba AT&T OKLAHOMA-VOICE

Communication Services BDA 83,523.35


11-4516013036AT&T CORP Communication Services BDA 1,455.49

11-4516013037SWBT dba AT&T OKLAHOMA-VOICE

Communication Services BDA 5,780.41


11-4516013039SWBT dba AT&T OKLAHOMA Communication Services BDA 32,812.68


WINNELSON

Cleaning/Maint Sup/Chem BDA 39.18




21-4516013044SMITH FARM & GARDEN Cleaning/Maint Sup/Chem SEL 322.50


WINNELSONCleaning/Maint Sup/Chem BDA 79.09

21-4516013046WINFIELD SOLUTIONS Cleaning/Maint Sup/Chem SEL 468.00

21-4516013047ENGINEERED EQUIPMENT INC Cleaning/Maint Sup/Chem SEL 288.00

21-4516013048JOHNSON CONTROLS INC Other Building Services BDA 6,647.83


11-4516013050SOUTHERN TIRE MART Automotive & Bus Supplies BDA 5,701.50


11-4516013052ROKKIT HOLDINGS LLC Cocurricular SEL 1,080.0021-4516013053CLIFFORD POWER SYSTEMS INC Other Building Services SEL 500.00

11-4516013054EDMOND MUSIC, INC Instruments BDA 2,330.00

11-4516013055ONE NET Communication Services BDA 19,986.00

11-4516013056AT&T LONG DISTANCE Communication Services BDA 2,275.74

11-4516013057SWBT dba AT&T OKLAHOMA Communication Services BDA 149,319.43

22-4516013058SYSCO OKLAHOMA Food BDA 462.10

22-4516013059HUNZICKER BROTHERS Cleaning/Maint Sup/Chem SEL 54.24

22-4516013060UNITED REFRIGERATION Cleaning/Maint Sup/Chem SEL 107.46

22-4516013061JOHNSTONE SUPPLY Cleaning/Maint Sup/Chem BDA 1,599.15

22-4516013062HAGAR RESTAURANTEQUIPMENT SERVICE


22-4516013063CENTRAL OKLAHOMAWINNELSON Cleaning/Maint Sup/Chem BDA 279.42

22-4516013064Lanett Lee Uniforms REM 200.00

22-4516013065Rochellda Amerson Uniforms REM 200.00

22-4516013066Araceli Reynolds Uniforms REM 200.00

22-4516013067Deanna Sanroman Uniforms REM 200.00

22-4516013068Ernestina Montes Uniforms REM 200.00

22-4516013069Kevin Huffman In-District Travel REM 230.00

22-4516013070Lana Nowicki In-District Travel REM 100.00

22-4516013071Gail Henderson In-District Travel REM 160.00

22-4516013072Shirlene Gaines In-District Travel REM 50.00

22-4516013073Mary Jandreau In-District Travel REM 80.00

22-4516013074Juanita Zarinana In-District Travel REM 50.00

22-4516013075Angel Minor In-District Travel REM 500.0011-4516013076OFFICE DEPOT, INC Classroom/Office Supplies BDA 202.40

11-4516013077VARSITY SPIRIT CORP Uniforms SEL 3,000.00











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PPA VS Profit Sharing Advisory Letter.pdf (53 KB)

10. Consent Agenda—PREVIOUS INFORMATION ITEMS—Operations


No items were submitted for this category for this meeting.

11. Consent Agenda—PREVIOUS INFORMATION ITEMS—Academics

BACKGROUND OF AGENDA ITEM: The Board will consider a motion to approve all items in this category of the agenda.

Prior to considering the approval of all items in this Consent Agenda category, Board members may request to pull items off this

Consent Agenda for discussion, and/or to be voted on individually/separately.



At the April 25, 2016, Board meeting, District Administration will recommend the Board approve adoption of reading, literature, and

world languages textbooks recommended by Oklahoma City Public Schools (OKCPS) Textbook Adoption Committee, beginning

with the 2016-2017 school year and expiring in 2022.

After a thorough examination of reading, literature, and world languages textbooks by curriculum coordinators, principals, and both

elementary and secondary reading, literature, and world languages teachers throughout the district, the OKCPS Textbook

Adoption Committee recommends the titles listed in the attached for adoption beginning with the 2016-2017 school year and

expiring in 2022.

Any purchasing associated with this agenda item will be submitted to the board to consider approving at a future board meeting.

At tached are two docum ents that l is t the newly adopted tex tbook t it les for reading , li te rature and w or ld languages.

Subject 10.01 No Items in This Category


Category 10. Consent Agenda—PREVIOUS INFORMATION ITEMS—Operations

Type Procedural

Subject 11.01 Approve All Items in the Consent Agenda - PREVIOUS INFORMATION

ITEMS - Academics Category


Category 11. Consent Agenda—PREVIOUS INFORMATION ITEMS—Academics

Type Action

Subject 11.02 Approve Adoption of Reading, Literature, and World Languages TextbooksRecommended by OKCPS Textbook Adoption Committee, beginning with the

2016-2017 School Year and Expiring in 2022



Type Action

Fiscal Impact No


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File Attachments

Catalog_OKCPS Adopted Titles_2016_Reading_2016-03-23_BoardDocs.pdf (280 KB)

Catalog_OKCPS Adopted Titles_2016_World Languages_2016-03-23_BoardDocs.pdf (341 KB)



At the April 25, 2016, Board meeting, District Administration will recommend the Board consider granting approval of the contract

with Scholastic, Inc., for the District's Leveled Reading Program, in accordance with RFP # 9764.

Leveled reading in every elementary classroom will provide: access for students in any grade level to independent and

instructional levels needed to accelerate reading achievement and offer explicit lessons for teachers during the varied Guided

Reading groups as well as provide assessment strategies to facilitate small group instruction and follow-up activities. Successful

independent reading is a direct precursor to better skills acquisition, superior grades, and desirable life related to income,

profession, employment and other attributes. (USDE,2005)

Scholastic will prov ide: Leveled Book Room, Classroom Leveled Libraries, Customized Book Rooms and Classroom Libraries

for Elementary Schools in the Oklahoma City Public School District. Delivery and set-up for the 2016-2017 school year. Trainingand Professional Development will also be provided.

“Article 10, Section 26, of the Oklahoma Constitution bars school districts from creating expenditures beyond the

current fiscal year unless such debt is approved by a vote of the electors. Because this agenda item, and associated expenditures, the Board is being asked to approve pertain to the next fiscal year, the same must be

‘ratified’ on an OKCPS Board agenda on, or after, the first day of the new fiscal year.”

File Attachments

2016 Scholastic Contract.pdf (866 KB)

12. New Business


Per Oklahoma statute, 25 O.S. §311(9), New Business means: "any matter not known about or which could not have been

reasonably foreseen prior to the time of posting."

Subject 11.03 Approve the Contract with Scholastic, Inc., for the District's Leveled

Reading Program, in Accordance with RFP # 9764



Type Action, RATIFICATION REQUIRED in New Fiscal Year

Fiscal Impact Yes


Budgeted Yes

Budget Source General Funds (Title I)

Subject 12.01 New Business


Category 12. New Business

Type Procedural


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13. Information Agenda—CAPITAL PROJECTS


INFORMATION AGENDA ITEM: This item is being presented to the Board for information only. No action will be requested from

the Board on this item at this meeting.

At a future Board meeting, the Board will consider the following MAPS Information Items:

Approve the Nichols Hills Elementary School Gym Project S7-0002A

Approve Change Order No. 11 for Emerson Alternative School Renovation and Clinic, Project ES-0079A/TIF-A

Approve Change Order No. 3 for Nichols Hills Elem School Gym, Project S7-0002A

Approve Change Order No. 7 for Gyms, Project S7-0007Heronville Elementary

Fillmore Elementary

Prairie Queen Elementary

Rockwood Elementary

Eugene Field Elementary

Edwards Elementary

14. Information Agenda—SPECIAL BUSINESS



the Board on this item at this meeting. Verna Martin, Instructional Leadership Director for Charter Schools/Enterprise Schools, and Chris Brewster , Superintendent of

Santa Fe South Schools, will make a presentation to the Board on Santa Fe South Charter Schools. Additionally, the Board will

consider granting approval to renew the contract(s) for the same.

Oklahoma City Public Schools ("District") currently authorizes Santa Fe South's ("SFS") middle and high schools through separate

contracts that expire on June 30, 2016. SFS also operates an elementary school that is authorized by the University of Oklahoma.

SFS has requested that the District also authorize the elementary school and combine all three schools (i.e., elementary, middle

and high schools) under one charter school contract.

Subject 13.01 MAPS Information Items


Category 13. Information Agenda—CAPITAL PROJECTS

Type INFORMATION AGENDA ITEM (ACTION WILL BE REQUESTED AT THE NEXT MEETING)

Preferred Date Apr 25, 2016

Subject 14.01 Presentation by Santa Fe South Regarding Charter School Contract

Revision and Renewal


Category 14. Information Agenda—SPECIAL BUSINESS


Preferred Date May 16, 2016

Absolute Date Jul 01, 2016


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The administration has entered into an agreement with the Oklahoma State School Boards Association ("OSSBA") to convert to its

policy format and services. OSSBA submitted the first draft on March 17, 2015. After a brief presentation from OSSBA, the draft

policies were given to the various departments to review and suggest revisions. The suggested revisions were then submitted to

OSSBA. After several discussions, the administration and OSSBA settled on the final revisions. These draft policies will appear

on each information agenda until July 1, 2016, at which time the administration will request approval by the Board.

The OSSBA policy format differs from the District's current format in several ways, including how the policies are labeled andgrouped. For example, the first letter of each policy will indicate which section the policy belongs to, and the individual policies are

then labeled with an alphabetical system rather than numerical. However, the administration proposes keeping in place the

current labeling system for individual policies (e.g., A-01, A-02, etc.), as we believe it is easier to follow. (The OSSBA labels will

appear in each policy for maintenance purposes.) Also, the policies will be divided into fewer sections, as follows:

A - school district legal status

B - board operations

C - business/support services

D - facilities

E - community relations

F - personnel

G - students

Another advantage of this system is that, when a change in law requires new or revised policies, the District will receive those

new/revised policies from OSSBA.

The administration will share a Google Doc with the Board containing the new draft policies, and the drafts will soon be made

available to the public.

15. Information Agenda-Purch. & Gen. Bus.-OPERATIONS

Subject 14.02 Consideration of New OKCPS Board Policies, Developed by the OklahomaState School Boards Association


Category 14. Information Agenda—SPECIAL BUSINESS


Absolute Date Jul 01, 2016

Fiscal Impact No

Subject 15.01 Approve Fiscal Year 2016 Audit Contract with RSM US, LLP


Category 15. Information Agenda-Purch. & Gen. Bus.-OPERATIONS

Type INFORMATION AGENDA ITEM (ACTION WILL BE REQUESTED AT THE NEXT MEETING),RATIFICATION REQUIRED in New Fiscal Year

Absolute Date May 16, 2016

Fiscal Impact Yes

Dollar Amount $120,000.00

Budgeted Yes

Budget Source General Fund


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BACKGROUND OF AGENDA ITEM: INFORMATION AGENDA ITEM: This item is being presented to the Board for information only. No action will be requested from


At the May 16, 2016, Board meeting, District Administration will recommend the Board approve of the Fiscal Year 2016 Audit

Contract with RSM US, LLP. As required by Oklahoma School Law, the District is required to complete annual audits using an

audit firm approved by the State Department of Education (SDE). RSM US, LLP is an SDE approved audit firm and has

completed the District's external audit for the past 11 Years.

The Fiscal Year 2016 Audit Arrangement and additional required communications are attached for your review.




File Attachments

OKC PS Pre-Audit Required Communications Letter 06-30-16.pdf (84 KB)

2016 Audit Contract - OKCPS and RSM US, LLP.pdf (81 KB)

OKC PS Arrangement Letter 06-30-16 .pdf (194 KB)

16. Information Agenda-Purch. & Gen. Bus.-ACADEMICS




At a future Board meeting, District Administration will recommend the Board approve the agreement (attached) with Teach for

America (TFA) in collaboration with Oklahoma City Public Schools to host the 2016 Title I Summer School. The Summer School will commence on June 6, 2016, and conclude on July 11, 2016, and run daily Monday through Thursday,

8:30 a.m. to 1:30 p.m. The Summer School will provide students the opportunity for extended remediation in reading and math. It

will also provide the TFA teachers the opportunity to gain experience with OKCPS Master Teachers before beginning their career

with OKCPS.




Subject 16.01 Approve Agreement with Teach for America in Collaboration with

Oklahoma City Public Schools to Host the 2016 Title I Summer School


Category 16. Information Agenda-Purch. & Gen. Bus.-ACADEMICS

Type INFORMATION AGENDA ITEM (ACTION WILL BE REQUESTED AT THE NEXT MEETING),

RATIFICATION REQUIRED in New Fiscal Year

Fiscal Impact Yes

Dollar Amount $500,000.00

Budgeted Yes

Budget Source Gerneral Fund (Title I )


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File Attachments

2016 OKCPS SummerInstitute Agreement Signed.pdf (301 KB)

17. INFORMATION ONLY - No Board Action Required


No items were submitted for this category for this meeting.

18. Board Member Comments

BACKGROUND OF AGENDA ITEM: Board members may make miscellaneous comments at this point on the agenda.

19. Executive Session

20. Open Session

BACKGROUND OF AGENDA ITEM: The Board may discuss and/or consider taking action, if any, relating to the employment separation agreement with Rob Neu,

Subject 17.01 No Items in This Category


Category 17. INFORMATION ONLY - No Board Action Required

Type Procedural

Subject 18.01 Board Member Comments


Category 18. Board Member Comments

Type Discussion

Subject 19.01 Motion to go into Executive Session for discussions, if any, regarding thecontinued employment of Rob Neu, OKCPS Superintendent, and the employment

of Aurora Lora, OKCPS Associate Superintendent, pursuant to 25 O.S. §307(B)(1).


Category 19. Executive Session

Type Action


The Board will consider a motion to enter into Executive Session for discussions, if any, regarding the continued employment

of Rob Neu, OKCPS Superintendent, and the employment of Aurora Lora, OKCPS Associate Superintendent, pursuant to 25

O.S. §307 (B)(1).

Subject 20.01 Discussion and/or action, if any, regarding the employment separationagreement with Rob Neu, OKCPS Superintendent


Category 20. Open Session

Type Action


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OKCPS Superintendent.

BACKGROUND OF AGENDA ITEM: The Board will consider a possible discussion, and/or action, if any, regarding the employment status and/or job title and/or job

duties of Aurora Lora, OKCPS Associate Superintendent.

21. Adjournment


The Board will consider a motion to adjourn.

Subject 20.02 Discussion and/or action, if any, regarding the employment status and/or

job title and/or job duties of Aurora Lora, OKCPS Associate Superintendent


Category 20. Open Session

Type Action

Subject 21.01 Motion to Adjourn


Category 21. Adjournment

Type Action


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OKC School Board meeting agenda for Monday, April 25, 2016

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