OKLAHOMA COOPERATIVE EXTENSION SERVICE

CAREER LADDER TRAININGFEBRUARY 2011

Joyce MartinSue Gray

Cindy Conner

Introductory Remarks Welcome Introductions Overview

Career Ladder Guidelines

Career Ladder Reward educators who demonstrate

sustained professional growth and significant programmatic accomplishments

Level I Level II Level III

Significant career milestones

Hiring Assignment Procedure

New Educators enter at Level IAssignment of rank upon rehire

- Cannot apply for a higher level until three years after the first January 1st following re-employment date- Rehires may apply for level II or III, based on qualifications- Years of service at any level need not to be continuous

Minimum Requirements forCurrent Educators (Hired Before 1-1-2006)

Level I Bachelor’s degree required

Level II Bachelor’s (or higher degree) in an appropriate field Minimum of 5 continuous years of OCES experience

at Level I Last 3 performance appraisals – no unsatisfactory or

needs improvement ratings Portfolio review by Peer Review Committee and

administration

Minimum Requirements forCurrent Educators

Level III Master’s degree (or higher) in an appropriate field A minimum of 5 continuous years in rank at Level II Last 3 performance appraisals - no unsatisfactory or

needs improvement ratings Portfolio review by Peer Review Committee and

administration

Minimum Requirements forSeparated prior to 1-1-2006, then rehired

Employed by OCES for three years after 1st January following reemployment date

Educators may apply for Levels II and III under the following requirements

Minimum Requirements forSeparated prior to 1-1-2006, then rehired

Level II Bachelor’s (or higher) degree in an appropriate field Minimum of 5 total years of OCES Service Last 3 performance appraisals - no unsatisfactory or

need improvement rating Portfolio review by Peer Review Committee and

administration

Minimum Requirements forSeparated prior to 1-1-2006, then rehired

Level III Master’s Degree (or higher degree) in

appropriate field Minimum of 10 total years of OCES

experience Last 3 performance appraisal ratings-no

unsatisfactory or needs improvement ratings Portfolio review by Peer Review Committee

and administration

Minimum Requirements forSeparated prior to 1-1-2006, then rehired

1st application after being rehired can be for Level III if applicant has ten or more years of prior service

Financial Rewards for Advancement $$$$

2010 and Beyond Advancement from Level I to Level II $1,500 Advancement from Level II to Level III

$2,000 Budget permitting, the dollar amount will be

adjusted as the general salary level rises

QUESTIONS?

Standards of Achievement

Standards of Achievement

Professionalism

Programming

Professional Development

Professionalism Teamwork/Cooperation

Level II Demonstrated ability to cooperate effectively

as a team with OCES co-workers within the assigned county/area

ExampleParticipate in office conferences, joint

programming, and shared responsibilities. Describe efforts and provide appropriate documentation.

Professionalism Teamwork/Cooperation (Cont)

Level III Demonstrated ability to cooperate effectively

as a team with OCES co-workers on a county, multi-county, district and state level

ExampleCooperate with other county staff, area staff, or

state specialists to conduct programs that impact diverse clientele. List programs conducted beyond subject matter area and/or regular audiences.

Professionalism Networking

Level II Established and maintained relationships

with non-OCES professionals, individuals and groups

ExampleCooperate with agencies, businesses, chamber of

commerce, consumer groups and/or commodity groups to conduct programs. Describe and provide documentation of agendas, brochures, PowerPoint, hand-outs, etc.

Professionalism Networking (Cont)

Level III Expanded and sustained relationships with

non-OCES professionals, individuals and groups (discuss your role)

ExampleDemonstrated involvement with elected officials,

coalitions, networking groups, commodity groups, chambers, and/or other agencies or organizations.

Professionalism Mentoring

Level II Sought and utilized the assistance of informal

and/or formal mentorsExampleAsked other educators to answer questions and

share resources.

Professionalism Mentoring (Cont)

Level III Provided informal and/or formal mentoring to

fellow educators and/or peersExampleAdvised other educators through mentoring,

County Extension Director experiences, new educator visits, or other experiences.

Programming Program Development and Impact Assessment

Level II Developed a needs assessment for planning and

implementing programsExampleDescribe use of Program Advisory Committee advisory groups and

other resources in development of programming needs Adapted and effectively used appropriate educational

programs, including a variety of educational teaching methods and techniques (describe your role)

ExampleList and/or describe educational methods/techniques used and

document with examples.

Programming Level II (Cont)

Utilized appropriate marketing techniques and provided visibility to OCES programming

ExampleList and explain marketing tools used. Provide examples of

documentation such as newsletters, news releases, email lists, etc. Consistently evaluated the effectiveness of

programming and reported documented outcomes and impact on selected programs

ExampleDescribe impact and outcomes obtained by evaluation and

discuss how results were reported.

Programming Program Development and Impact Assessment

Level III Expanded the needs assessment used for

planning and implementing programsExampleList committees, individuals, communication groups,

agencies and others utilized in determining program areas and identify how efforts contributed to programming.

Programming Level III (Cont)

Aided in development of a variety of instructional materials and consistently taught educational programs that addressed expressed needs (describe your role)

ExampleDiscuss your role in the development of materials and

programs taught. Document with PowerPoint, handouts, educational materials and programs you developed.

Programming Level III (Cont)

Expanded appropriate marketing techniques and provided visibility to OCES programming

ExampleList and explain how you expanded the use of marketing

tools. Provide examples of regular newspaper columns, weekly radio or TV spots/shows, and/or internet, etc. Demonstrated ability to acquire funding and

resources to enhance programmingExampleList grants, donations and other dollars acquired and how

they were used in programming.

Programming Level III (Cont)

Consistently evaluated the long-term effectiveness of programming through a variety of evaluation techniques used to show impact on clientele; reported impact to decision makers and others

ExampleDescribe long term impact and methods of reports.

Programming Partnerships

Level II Developed partnerships with clientele, sponsors,

donors, commodity groups, and other agencies to complement programming

ExampleList and describe specific partnerships formed and

submit documentation to support such as program brochures, agendas, grants written, etc.

Programming Partnerships (Cont)

Level III Expanded and sustained effective working

partnerships with clientele, sponsors, donors, commodity groups, and other agencies to enhance programming

ExampleIdentify long term efforts of partnerships formed. List by

year and/or contribution.

Programming Volunteers

Level II Recruited, trained and recognized volunteers to enhance

educational outreachExampleList and describe efforts to reach volunteers. Provide

documentation of training sessions, news articles, pictures, volunteers lists, etc.

.

Level III Effectively integrated volunteers into an active role within

OCES programmingExampleList the roles and responsibilities of volunteers in OCES

programming.

Professional Development Professional Organizations

Level II Participated in appropriate professional associations

ExampleList memberships and participation in professional associations

such as educator professional societies, technical specialty scientific societies, etc.

Level III Contributed to the strengthening of appropriate

professional associations through leadership and/or active service

ExampleList and describe leadership roles on committees, offices held,

national meetings attended, etc.

Professional Development Professional Skill and Subject Matter

Development Level II

Developed competency and knowledge in areas of program responsibility and process skills

ExampleDescribe efforts to improve competencies through

education, in-service training, workshops offered through OCES and other avenues. Describe how information was utilized.

Professional Development Professional Skill and Subject Matter

Development (Cont) Level III

Updated and applied expertise in areas of program responsibility and process skills

ExampleList opportunities to facilitate, speak or provide

leadership in a professional training opportunity at district, state or national level. Describe efforts to update skills and the application of information gained from professional development training.

Professional Development Recognition/Awards

Level II Earned recognition at county level by clientele, peers and

others for expertise in program areaExampleList awards and recognition earned at specific levels. Document

with letters, certificates, etc. to demonstrate recognition. Level III

Earned recognition at district, state, or national level by clientele, peers and others for expertise in program area

ExampleList awards and recognition earned at specific levels. Document

with letters, certificates, etc. to demonstrate recognition.

Questions?

Portfolio Developmentand Review Process

District DirectorDetermines

EligibilityBy March 4

Educator Files Intent to Apply

Form By February 18

EducatorDevelopsPortfolio

Due April 11

Apply NextYear ?

Assoc. Director Announces

Review ProcessSchedule

Yes

No

Portfolio Guidelines Submit in three-ring notebook (1 ½ inch

maximum and an electronic copy – CD or flashdrive

Title Page Form Appendix V Must be placed on outside of binder

Table of Contents Resume´ (2-page maximum)

OKLAHOMA COOPERATIVE EXTENSION SERVICE

CAREER LADDER

NameCountyDistrict

Level applying forYear

Portfolio Guidelines Cont. Narrative of Performance

All standards of achievement are to be addressed for all program areas and appropriately identified in order listed

20 page maximum (one side only) Times New Roman, font size 12 minimum 1 ½ line spacing 1 inch margins Pages must be numbered Graphs, tables and charts are acceptable to

supplement in written narrative

Portfolio Guidelines Cont. Documentation labeled

Maximum of one documentation item per standard (can be front and back)

Provide electronic copy of portfolio to immediate supervisor

Submit one hard copy and a CD or flash drive containing one PDF file to:

Joyce Martin Director of Staff and Program Development

139 Ag Hall Stillwater, OK 74078-6019

Documentation Items 12 standards for level II = 12

documentation items 13 standards for level III = 13

documentation items

Tips for Writing an Effective Portfolio

Avoid acronyms Use first person Keep sentences and paragraphs short Proof-read Have it reviewed informally Follow directions Be sure it is neat, organized, clean and concise Include information about all program areas that

you have responsibility (split appointments)

Failure to follow all directionsmay disqualify your portfolio!

Questions?

The 2010 Peer Review Committee

One committee of seven Level III educators District Directors nominate 2 Level III educators

for the committee At least 1 representative from each district Will have county, district, and/or area

representation At least 2 committee members will have

program responsibilities in Ag, FCS and 4-H

Appeals Procedure You have the right to present grievances

concerning progression through the professional career ladder

Questions about the appeals procedure should be referred to: Joyce Martin, Director of Staff and Program Development, 405-744-7969

Portfolio Developmentand Review Process

Peer ReviewApril 25-May 6

Educator’s Portfolio Due

April 11

District DirectorValidationMay 9-20

Associate Director Review

May 9-20

Vice President ReviewJune 15

EducatorInformed

of Decision

2011 Timeline and Due Dates

January 14 The Vice President, Dean, and Director and Associate Director, through the District Extension Directors, will initiate the

promotion process through distribution of promotion information. February 7 Career Ladder Training via Centra. February 18 “Intent to Apply for Promotion” form submitted by Extension

Educators to District Extension Directors. March 4 Due date for return of “Intent to Apply for Promotion” from the District

Extension Director. April 11 Extension educators will submit a completed portfolio (one hard copy

and a CD or flash drive) to the Staff & Program Development Office. Submit an electronic copy to the immediate supervisor

April 25-May 6 The Peer Review Committee will review all portfolios of candidates for advancement, identify strengths, weaknesses, and then record their vote and justification.

May 9-20 District Extension Directors will validate the portfolios and the Associate Director will review portfolios and make

recommendations on promotion. June 15 The Vice President, Dean, and Director will make decisions

regarding promotion of educators and notifications of status will be sent.

July 1 Promotion decisions are effective July 1.

Notification Notification of promotion will follow

completion of all reviews Raises will be effective July 1

Summary

Points to Remember Promotions must be earned All educators may not receive their

desired application level Reward educators who demonstrate

sustained professional growth and significant programmatic accomplishment

Questions?