Olympia Branch Officers Policy Web viewThe Olympia Branch Officers Policy Manual is organized into...

NoteThis document contains The Mountaineers’ Bylaws and the current Rules and Policies of the Olympia Branch. The portion that is recommended for revision in a separate document are pages 9 (Chapter 103) – 13.

Olympia Branch Officers Policy ManualThe Mountaineers

Table of ContentsIntroduction......................................................................................................................................3

Objectives....................................................................................................................................3Organization and Use of Manual.................................................................................................3Updating of Manual.....................................................................................................................4

100 Governing Documents..............................................................................................................5Subject Index...............................................................................................................................5101 Mountaineers Bylaws...........................................................................................................5103 Rules Governing the Olympia Branch, The Mountaineers..................................................9

200 Mountaineers Branch Officers................................................................................................14201 Establishment of Policies....................................................................................................14

300 Committee Charters................................................................................................................15Subject Index.............................................................................................................................15311 Audit...................................................................................................................................16312 Awards Committee.............................................................................................................17313 Ballot Counting Committee................................................................................................18314 Banquet Committee............................................................................................................18315 Rules Amendment Committee............................................................................................20316 Budget Committee..............................................................................................................20317 Magazine Committee..........................................................................................................21318 Equipment Committee........................................................................................................26319 Finance Committee.............................................................................................................27320 Library and Records Committee.........................................................................................28321 Membership Committee.....................................................................................................29322 Nominating Committee......................................................................................................30326 Service Award Committee..................................................................................................31333 Wilderness Ethics Committee.............................................................................................32344 Snowshoeing.......................................................................................................................33351 Climbing Division..............................................................................................................34353 Sea Kayaking......................................................................................................................64361 Ad Hoc Committees...........................................................................................................66

400 OFFICERS COMMITTEE POLICIES..................................................................................66Subject Index.............................................................................................................................66402 Duties of Branch Officers...................................................................................................67

Olympia Branch Policy Manual 1 Draft, October 23, 2015

403 Course Budgeting and Fee Setting.....................................................................................71405 Non-Member Participation & Course Fees........................................................................72406 Transportation.....................................................................................................................73407 Reimbursement of Expenses...............................................................................................73408 Library Access....................................................................................................................74409 Library Acquisition and Disposal.......................................................................................75410 Leadership Guidelines........................................................................................................77412 Basic Climbing Course Equivalency..................................................................................84414 MOFA Equivalency............................................................................................................88416 Hotline................................................................................................................................89417 Policy Revision...................................................................................................................89418 Contributions/Donations.....................................................................................................90419 Awards (Type and Requirement)........................................................................................91420 Records Retention Schedule...............................................................................................98421 Reimbursement for Training...............................................................................................99422 Volunteer Recognition......................................................................................................100

500 ELECTIONS.........................................................................................................................101501 Officer Nominations.........................................................................................................101502 Officer Elections...............................................................................................................103


Introduction

Objectives

Summary

The Officers Policy Manual provides an organized method of stating, disseminating and preserving policies, procedures and information related to the conduct of The Olympia Branch of The Mountaineers business and activities.

Policies

The manual is intended as an aid to officers, and other volunteers to facilitate communication of Mountaineers policies, assist in implementing Mountaineers procedures and to provide a single reference source of officers guidelines.

Policies stated in the Officers Policy Manual apply to all members of the Olympia Branch. All official Branch policies are included in this policy manual.

Branch policies shall not conflict with The Mountaineers policies. In cases of possible conflict, the Mountaineers policies shall govern. Report any conflicts to Branch Chairperson for resolution.

Objectives

Communicate policies and provide a source of reference for the Branch.

Establish accountability for implementing officers policies

Implement policies and procedures consistently and uniformly throughout the Branch organization.

Organization and Use of Manual

Summary

The following descriptions outline how the Olympia Branch Officers Policy Manual is organized and how to use it to locate information.

Approval

The Officers Committee will review all changes to the policy manual before printing and distribution. These approvals shall .be part of the minutes maintained by the Secretary.

Organization of the Manual

Sections. The Olympia Branch Officers Policy Manual is organized into five sections. Each section groups together a number of related items called "subjects." All sections are:

titled


numbered in increments of 100 beginning with 100

identified by a tab divider

provided with an individual table of contents

summarized by the first subject in each section, e.g., 101, 201, 301, etc.

Subjects. Each section is divided into subjects, information items of relatively small scope. Subjects usually describe specific Mountaineers policies, procedures, and guidelines. They are:

titled

numbered consecutively within each section.

Location of Information

Table of Contents.

For entire manual: The Table of Contents lists the 'names and numbers of sections and subjects in the order they appear in the manual.

For individual sections: The first page of each section is an individual Table of Contents. All individual section Tables of Contents are numbered with the appropriate section number, e.g., 100. 200, 300, 400. The contents lists names, numbers, and main topics for the subjects appearing in that section.

Updating of Manual

Summary

The following procedures are outlined to assist in updating and maintaining the Olympia Branch Officers Policy Manual.

Approval of Changes

The Officers Committee Review and approval by the Officers Committee of all changes is required before printing and distribution. Changes are to be made in the same manner as actions taken by the Officers Committee in other matters. The approvals are part of the Officers Committee minutes maintained by the Secretary.

Identifying Revised Material

A revised document is identified by a notation in the upper left margin of the revised pages as follows: Supersedes 312 (3/92)

Maintaining the Policy Manual

Remove the superseded document and insert the new document in <what?>

Approved: March 1, 1994


100 Governing Documents

Subject Index

101 The Mountaineers Bylaws

102 Board of Trustees Policy Manual

103 Rules Governing the Olympia Branch of The Mountaineers

101 Mountaineers Bylaws

Article I - Name and Location

The corporation shall be called The Mountaineers and the principal place of business shall be in the City of Seattle, King County, State of Washington, but the club may establish branches anywhere, within or without the State of Washington.

Article II - Purposes

1. The purposes of The Mountaineers, as stated in The Articles of Incorporation, are attached hereto as "Attachment A'.

2. These purposes may not be amended except by majority vote of those members voting by written ballot in a regular or special election. Such procedures as may be necessary to amend the Articles of Incorporation subsequent to such a change in purposes shall be duly implemented.

3. In pursuit of these purposes, the club may:

Take such actions and make such rules and policies as it deems wise;

Hold real estate and personal property;

Receive, hire, purchase, occupy, maintain and manage suitable buildings and quarters;

Hold funds, received by bequest, gift or otherwise, to be devoted to the purposes of the club. Such funds may be held in trust or otherwise.

Publish books, periodicals, pamphlets and other materials.

Organize programs classes, seminars and other educational activities in furtherance of its purposes

Article III - Administration


Section 1

Duties of the Board of Trustees. A governing board, to be termed The Mountaineers Board of Trustees, hereafter referred to as the board, shall control all expenditures, make rules and determine policy for the use of the club's property and programs, and act for the interest of the club in any way not inconsistent with these bylaws.

Section 2

Trustees. The Board of Trustees shall consist of nine elected trustees, a trustee from each branch, the president, president-elect, vice president of publishing, secretary, treasurer and vice president of recreational properties of the organization and the retiring president for one year.

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Section 9

Duties of the Treasurer. The treasurer shall insure that procedures are established and properly operating for the collection and disbursement of all funds belonging to the club. The treasurer shall insure that proper accounts are kept and, when requested by the board, present a report of its financial condition.

Section 10

Duties of the Vice President of Recreational Properties. The vice president of recreational properties shall serve as the chairperson of the Recreational Properties Division Committee which offers advice on how recreational properties might best fulfill the mission of The Mountaineers and otherwise acts as a resources for recreational properties operations.

Section 11

Yearly Audit. The board shall each year employ an outside independent accountant to review and/or audit the books and accounts of the dub and at the close of each year shall present a written report of his or her findings.

Article IV - Membership

Section 1

Eligibility. Any person who meets criteria established by the board is eligible to become a member of The Mountaineers by the submission of a signed application and liability waiver, along with payment of the required dues and application fee.

Section 2

Denial of Application. The board may deny by a two-thirds vote of the entire board any application for membership for any reason not restricted by law, whereupon all moneys tendered by the applicant shall be returned.


Section 3

Membership Categories. The board may establish various categories of membership with differing dues and fees to serve the needs of the membership and the purposes of the club.

Section 4

Expulsion. Any member may be expelled by a two-thirds vote of the entire board for good cause and after suitable hearing before the board or a due process committee of non-board members appointed by the board.

Section 5

Cessation of Membership. When a membership ceases, from any circumstance whatever, all rights and interests there under revert to the club.

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elected to the board for more than two consecutive terms. Three shall be elected each year, except when vacancies must be filled.

Section 8

Vacancies. The Board of Trustees shall fill all vacancies on the board and in any office for which the board has the power to appoint. Any person so appointed shall serve only until the next annual election.

Section 9

Election of Officers. Officers of the organization, consisting of a president, president-elect, vice president of publishing, secretary, treasurer and vice president of recreational properties, shall be elected by the board from among their number or from among the membership of the club at its regular February monthly meeting. Officers shall assume office March 1following their election and serve for a period of two years or until their successors shall be elected. A person shall not serve two consecutive tern for the same office except for the office of treasurer, vice president of publishing and vice president of recreational properties.

Section 10

Eligibility To Vote For Officers. Only the nine elected trustees at large and the trustees elected from each branch, or trustees appointed to fill vacancies in either of these categories, shall be eligible to vote for officers.

Section 11

Removal of Officers. Any elected officer may be removed from office at any time by a two-thirds vote of the entire board.


Section 12

Removal of Trustees. Any trustee at large may be removed from office by a two-thirds vote of the entire board for good cause and after suitable hearing of a due process committee of non-board members appointed by the board.

Article VI - Meetings

Section 1

Annual Meeting .The annual meeting shall be held in Seattle or a city where a Mountaineer branch is located. It will be held on the Wednesday following the second Tuesday in September. The members present shall constitute a quorum.

Section 2

Special Meetings. Special meetings of the club may be called by the president or a majority of the entire board. Due notice of such meetings shall be given to the membership by announcement in club publications or other means.

Section 3

Board Meetings. The board shall meet at least monthly, except for the month of July. Board meetings shall be held in the Seattle clubroom,

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Any member-proposed bylaws amendment shall be accepted by the board at the first regular meeting of the board following the meeting at which it is presented, provided that the signatures on the proposing petition have been found by the club secretary to be valid. The board will either endorse the amendment with a majority vote, or vote to accept the amendment for placement on the ballot without board endorsement, A member-proposed bylaw amendment must reach the club secretary by May 1in order to allow advance notice to dub members by the end of July and inclusion on the regular annual ballot. The board may choose to endorse the amendment with a majority vote.

Section 3

Amendments Proposed by the Board of Trustees: Any individual board member, or any board committee, may propose an amendment to the bylaws. The proposed amendment must be presented to the club secretary, who shall then present the proposed amendment to the board at its next meeting or within 1 5days of receipt, whichever is later.

The board shall vote on the proposed amendment at the first regular meeting of the board following the meeting at which it is presented. A simple majority vote of the board is required to place the amendment on the annual election ballot or special ballot. Such a majority vote shall also constitute board endorsement.

Amendments proposed by the Board of Trustees must be acted upon at the June board meeting or earlier in order to allow advance notice to dub members by inclusion on the regular annual ballot.


Section 4

Vote of Membership Required. Any bylaw amendment shall be submitted for approval by the membership at the next regularly scheduled election or by special ballot. Approval by the membership shall be defined as a simple majority of ballots returned. An amendment shall be effective the first day of the month following approval, unless it states otherwise.

A report of the election results complete with ballot counts will be reported to the membership shortly after the ballots are counted.

Article IX - Indemnification

Indemnification is as provided in the Articles of Incorporation.

Approved: November 1, 2000

<102 Board of Trustees Policy Manual missing>

103 Rules Governing the Olympia Branch, The Mountaineers

General Authority

Pursuant to Article XI of the Bylaws of The Mountaineers, which in 1963 provided:

Sec.1. The Board of Trustees shall have the authority to create a branch in any locality in which twenty-five members or more reside.

Sec. 2. Each branch shall annually elect a chairman and secretary and such other officers as it may see fit, and may adopt such local rules and regulations as are not inconsistent with the general rules and regulations of the association.

and pursuant to the motion of the Board Of Trustees of The Mountaineers passed on September 5,1963, which provided in part:

That a branch to be known as The Mountaineers, Olympia Branch, be created effective September 5, 1963. Its headquarters shall be Olympia; and .., “The Olympia Branch is requested to adopt and submit for approval within 90 days local rules and regulations in keeping with the Articles of Incorporation, Bylaws, and the general rules and regulations of The Mountaineers: ...”

Rules were adopted and subsequently amended. Pursuant to Article VII, Section 2, of The Mountaineers Bylaws the following rules are revised and adopted:

Article I: NAME

The name of this branch shall be: The Mountaineers, Olympia Branch

Article 11: OBJECT

The object of this branch is to enable members of The Mountaineers in the Olympia and Southwestern Washington area to carry out in this area the purposes of The Mountaineers


The purposes of The Mountaineers are:

To explore and study the mountains, forests, and watercourses of the Northwest;

To gather into permanent form the history and traditions of this region;

To preserve by the encouragement of protective legislation or otherwise the natural beauty of Northwest America;

To make expeditions into these regions in fulfillment of the above purposes;

To encourage a spirit of good fellowship among all lovers of outdoor life.

Article III: MEMBERSHIP

Sec. 1. Any person who meets the criteria established by the Board of Trustees may become a member of this Branch upon submission of a signed application and liability waiver, along with payment of the required dues and application fee to the Branch or club main office. Such application may be made either to an officer of the Branch or to a member of the Branch membership committee.

Sec. 2. Classification and privileges of members shall be in accordance with Article IV, Membership, of the Bylaws of The Mountaineers and Board of Trustees policies

Sec. 3. The Board of Trustees designates by policy which membership categories have voting privileges.

Article IV: OFFICERS

Sec. 1. The officers shall be chairperson, vice-chairperson, secretary, treasurer, trustee, chairperson-elect, and member-at-large.

Sec. 2. New officers shall assume office on October I and shall serve for a two-year term through September 30 of their second year or until their successors shall have been elected and qualified. The chairperson-elect serves the first year of the two year term in that capacity and the second year as chairperson. In each numerically odd year the vice-chairperson, treasurer, member-at-large, and chairperson-elect are elected and in each numerically even year the secretary, trustee, and chairperson-elect are elected.

Sec. 3. No officer may serve more than two full terms consecutively in any one office.

Article V: DUTIES AND POWERS OF OFFICERS

Sec. 1. The chairperson shall preside at all Branch meetings and meetings of the Officers Committee provided for in Article VIII, and shall appoint all other committee members.

Sec. 2. The vice-chairperson shall have all the powers and duties of the chairperson in the temporary absence or incapacity of the chairperson.

Sec. 3. The secretary shall be the recording officer of the Branch and shall be the official custodian of all Branch records and reports (which shall include an inventory of Branch


properties), other than treasurer's records, and shall have such other duties as are prescribed in Article VI, below. The secretary may delegate responsibility for the custody of, and may prescribe rules for the custody of, Branch records which relate to the work of any Branch committee.

Sec. 4. The treasurer shall receive and disburse all monies of the Branch, and shall be the custodian of all such monies; provided, however, that all committees authorized by the Officers Committee to handle funds shall appoint a person who, under the direction of the treasurer, shall be accountable for such funds and shall keep such records relative thereto and shall follow such procedures for the handling thereof as the treasurer shall direct. The treasurer shall render a monthly report on the financial condition of the Branch for the Officers Committee meeting, shall also render a report on the financial condition of the Branch as of the end of the fiscal year for submission at the Branch meeting next following the end of such fiscal year, and shall transmit a copy thereof to the treasurer of The Mountaineers. This report shall conform to standards set by The Mountaineers treasurer. The fiscal year shall correspond to that of The Mountaineers.

Sec. 5. The trustee, in addition to the duties set forth in Article III of the Bylaws of The Mountaineers, shall represent the Olympia Branch at the meetings of the Board of Trustees of The Mountaineers and shall report to the Officers Committee on the proceedings of the Board of Trustees when requested by the chairperson.

Sec. 6. The chairperson-elect shall study and learn the club and branch governing documents and prepare to serve as chairperson. Additional duties and responsibilities are lo be determined and assigned by the chairperson.

Sec. 7. The member-at-large acts as the representative of Olympia Branch members. Any member of the Olympia Branch Mountaineers may bring issues to the attention of the Officers Committee through the member-at- large. The chairperson may assign duties to the member-at-large in support of the mission of the Olympia Branch Mountaineers, subject to majority vote of the Officers Committee.

Article VI: ELECTIONS

Sec. 1. A nominating committee of not less than three members shall be appointed by the chairperson by March 15 of each year. Members of the committee shall not be officers and shall not be eligible as candidates. The nominating committee shall present a list of nominees for each office at the May Branch meeting. The members of the Branch may submit up to two additional candidates for each office at this meeting. No person shall be nominated for more than one office. Any conflict shall be resolved by the nominating committee. If nominations from the floor exceed two names for any office, the members present shall immediately ballot on the names presented and only the two receiving the highest total of the votes cast shall be considered nominated. The nominating committee and notification that nominations will be accepted from the floor at the May meeting shall be announced in the May issue of The Mountaineer or other club publication.

Sec. 2. Election of officers shall be by mailed ballot or any other method insuring that ballots are readily available to all eligible branch members. Not later than June10 of each year, the nominating committee shall make available to the Branch members eligible to vote, a ballot containing a list of nominees for each office. The secretary shall insure that procedures are


established and properly operating for having the ballot made available so that members will have sufficient time to return ballots. In order to be counted, all ballots must be received by the secretary of the Branch by July 20 or the following Monday if that date is a Sunday. Only those ballots received by this date shall be accurately tabulated by a ballot counting committee previously appointed. The candidate receiving the highest number of votes shall be elected. In the event of a tie vote for any office, the ballot counting committee shall choose the officer by lot. Immediately after such counting, the secretary shall notify the newly elected officers and all candidates of the election results. The secretary shall preserve all ballots until the new officers shall have been installed and report election results to the branch members by announcement in a club publication.

Sec. 3. A permanent vacancy in any office shall be filled through election by the Officers Committee. A vacancy shall be deemed permanent by reason of resignation, death, or three months failure to perform required duties or attend Branch and Officers Committee meetings, unless such lack of attendance shall have been previously excused by the chairperson.

Article VII: MEETINGS

Sec. 1. The Branch shall hold at least one Branch meeting in each calendar quarter, including a meeting during the month of May. A Branch meeting is a meeting where Mountaineers business is presented, discussed and/or transacted, e.g., reports by officers, committees, questions by members, or voting on an item relative to the Branch. The chairperson shall fix the time and place for such meetings and shall cause reasonable notice to be published in The Mountaineer.

Sec. 2. Special meetings may be called at the discretion of the chairperson; the chairperson shall fix the time and place for such meetings, and shall cause reasonable notice to be made to all members.

Sec. 3. Ten voting members shall constitute a quorum.

Article VIII: OFFICERS COMMITTEE

Sec. 1. The Officers Committee shall be composed of all the offices of the Branch. The chairperson shall preside at the meetings of the Committee and shall call meetings at least monthly, September through June. Regular meetings of the Officers Committee shall be announced in The Mountaineer and be open to all club members.

Sec. 2. The committee, in addition to powers and duties heretofore set forth, shall determine Branch policy, authorize disbursements of Branch monies, and exercise general supervisory powers over all Branch activities and properties. Each person who is a member of the Officers Committee has one vote and action shall be by majority vote of the entire Officers Committee. In addition to the regular vote as a member of committee the chairperson may cast the deciding vote in the event of a tie.

Sec. 3. At the October Branch meeting, each immediate past officer shall present a written report on activities during the term of office. The purpose of such reports is both to assist successors in office and to provide a history of the Branch’s activities. Such reports shall become a part of the permanent records of the Branch, The retiring Branch chairperson may require similar reports from such committee chairpersons as deemed appropriate.


Article IX: COMMITTEES

Sec. 1. The Officers Committee may create and dissolve such standing committees as are desired for carrying out the purposes of The Mountaineers and the activities and objectives of the Branch and may delegate such powers and duties as appropriate.

Sec. 2. The Branch chairperson shall appoint the chairperson and members of all committees. Each committee shall consist of not less than three persons. Each committee shall serve during the annual term of office of the branch chairperson appointing it.

Sec. 3. An Auditing Committee shall be appointed to audit branch financial records at least once a year. The Auditing Committee shall audit all Branch financial records for the fiscal year and submit a written report to the Officers Committee.

Sec. 4. The chairperson may require, at any time, a report from the chairperson of any committee to the Branch or to the Officers Committee on the committee’s activities.

Article X: RULES OF ORDER

The current edition of Roberts’ Rules of Order, Newly Revised, shall govern the meetings of this Branch and the Officers Committee to the extent to which they are applicable and are consistent with the Rules, Bylaws, and special rules of order of The Mountaineers and this Branch.

Article XI: AMENDMENTS

Sec. 1. Any member may propose an amendment to these Rules. The amendment shall be presented to the Officers Committee, which may approve the proposed amendment, or may attempt to reach an agreement with the sponsor as to the content of the amendment. A committee, of which the sponsor shall be a member, shall be appointed to study the proposed amendment. The sponsor may then circulate the proposed amendment among the members of the Branch, and if endorsed by the signatures of twenty members with voting privileges, it shall be eligible to be voted upon by the Branch membership at a branch meeting.

See. 2. A branch meeting to consider the proposed amendment shall be announced in The Mountaineer or other club publication. If the proposed amendment is approved by a majority of the voting members present, a written ballot shall be submitted to the voting membership.

See. 3. Any proposed amendment to the Rules shall be submitted for approval by the Branch membership at the next regularly scheduled officers’ election or by a special ballot. The secretary shall mail a ballot to each voting branch member, insuring that procedures are established and properly operating so that members will have sufficient time to return ballots. Arguments for and against each amendment shall be prepared by a committee appointed for this purpose. Existing and proposed articles, the arguments for and against, and the date by which the ballot must be received by the Branch secretary shall be included with the ballot. Each article proposed for amendment will be voted upon separately.

Sec. 4. The chairperson shall appoint a special committee to tally the eligible ballots. Approval by the membership shall be defined as a simple majority of ballots returned. An amendment shall be effective the first day of the month following approval, unless it states otherwise.


Creation and Revision History

Rules Governing the Olympia Branch, The Mountaineers created September 5, 1963.

Rules adopted November 4, 1963 Amended June 24, 1970 and after

Revised effective May 1, 1990

Revised effective April, 1994

Deemed current by membership April 11,2001

Revised effective October 1,2005

200 Mountaineers Branch Officers

201 Establishment of Policies

Purpose

To facilitate effective management of the Olympia branch of The Mountaineers it is essential to periodically review, modify, clarify, and when necessary, add additional policies.

References

Article VIII, Section 2., Rules Governing the Olympia Branch of The Mountaineers.

Officers’ Authority

The Officers Committee, by practice and by laws reference, is the sole policy-making authority within the Olympia Branch of The Mountaineers.

Policy Manual

To ensure ease of access, the Olympia Branch establishes and maintains an Olympia Branch Policy Manual.

Policy Revisions

Any officer or Committee Chair may initiate revisions or additions to the Olympia Branch Policy Manual by providing a draft in the appropriate format to the Branch Officers prior to the date of consideration by the Officers Committee.

Policy Approval

A majority vote by the entire Officers Committee is required for the approval of all revisions and additions to the Olympia Branch Policy Manual.


Policy Implementation

The Olympia Branch Secretary or designee is responsible for distribution of the policy revision or addition to all holders of the Olympia Branch Policy Manual and to those Branch Committees that are affected.

Approved: April 11, 2001

300 Committee Charters

Subject Index

301 Committees Summary

303 Committee Appointment Summary

311 Audit

312 Awards

313 Ballot Counting

314 Banquet

315 Rules Amendment

316 Budget

317 Magazine

318 Equipment

319 Finance

320 Library and Records

321 Membership

322 Nominating

324 Publicity

326 Service Award

327 Singles

331 Conservation

332 Wilderness Ethics

341 Trail Maintenance


342 Hiking

343 Bicycling

344 Snowshoeing

351 Climbing

352 Scrambling

353 Canoe and Kayak

354 Cross Country Skiing

355 Mountaineering Oriented First Aid (MOFA)

361 Ad Hoc Committees

311 Audit

General Statement

In accordance with the Rules governing operation of the branch, it is the policy of the Officers Committee that an audit of branch financial records and a physical inventory of branch properties shall be completed at least once a year.

References

Article XX, Section 3, Rules Governing the Olympia Branch of the Mountaineers, revised May 1, 1990.

Committee Membership

An Audit Committee of at least three branch members who are not current branch officers or committee chairs shall be appointed by the incoming Branch Chairperson by October 15 each year.

Term of Service

The Audit Committee shall be dissolved by the Branch Chairperson following formal acceptance of its report by the Officers Committee.

Responsibilities

Audit all branch financial records for the fiscal year ending in September.

Verify physical inventory of all branch properties.

Submit report to Officers Committee at their regular November meeting or as soon as possible thereafter detailing audit findings and including recommendations.


Special Audits

The Officers Committee may determine the need for a complete or partial audit of branch financial records or physical property at any other time during the fiscal year. Once such a determination has been made, a committee shall be appointed and tasked by the Branch Chairperson, and report of audit findings shall be submitted to the Officers Committee as soon as is feasibly possible.

Approved: November 4, 1992

312 Awards Committee

General Statement

The Olympia Branch has 11 awards for climbing, scrambling and hiking: Olympic Peaks Pin, Olympic Trails Award, 1st Olympia Lookout Award, and 2nd Olympia Lookout Award (a rocker), 4 Lake Hike Awards, 3 Scramble Awards . Branch members may apply to the Olympia Branch Awards Committee for awards which were originated and are administered primarily by other parts of the club.

References

Officers Committee action, 1967; June, 1976; March 1987; July, 1989; Jan, 1997, Jan, 1999. Policy Manual, Section 419.

Administration

A minimum of three branch members will comprise the committee. The committee will be appointed by the Branch Chair person.

Term of Service

One year beginning December 1.

Duties

Administer the awards program:

1. Publish in The Mountaineer, August issues, a description of the awards, eligibility requirements, and applications procedure for applying for them.

2. Receive, review for eligibility, and approve/reject applications for awards.

3. Maintain permanent records of each award's recipients, including name and date.

4. Obtain the awards and give them to the appropriate person, normally the branch chairperson, for presentation at the branch annual banquet.

5. Assist members who wish to apply for the six peak pin, five peak pin, Snoqualmie pins, and awards of other branches. Each branch has its own award requirements. This involves contacting the appropriate person, who may send the award to Olympia for presentation.


6. Notify the club's membership office of new recipients for recording in the clubs membership records.

7. Related tasks as appropriate.

Approved: July 2000

313 Ballot Counting Committee

General Statement

It is the policy of the Branch Officers that a special committee tally all branch voters' ballots.

References

Article VI, 2,XI, 4., Rules Governing the Olympia Branch of the Mountaineers, dated May 1, 1990.

Authority to Appoint

The Branch chairperson.


Not less than three branch members. Members shall not be current officers or officer candidates.

Term of Service

The term expires after completion of the next election in which Rules amendments and/or officer candidates are presented to the branch membership.

Responsibilities

Determine eligibility of ballots according to the Rules:

Election of officers: ballot must be received by Branch secretary or designee by July 20 or the following Monday if that date is a Sunday.

Rules Amendments: ballot must be received by above date if the ballot was sent with regularly scheduled election ballot or by a date specified by the Branch secretary if submitted by special ballot.

Accurately tabulate all ballots within five (5) days of the date the ballots must be received by the Branch secretary.

Report the election and/or Rules amendment results to the Branch secretary.

Submit all ballots to the Branch secretary.

Approved: May 16, 1991


314 Banquet Committee

General Statement

A policy of the Olympia Branch is to host an annual banquet for the Branch membership, open to all other members of the Mountaineers and their guests.

The banquet is the principal social event of the year and serves as the forum to recognize course graduates and the special achievements of Branch members. The banquet also symbolizes the end of one term of office of the Branch officers and the beginning of a new term.

References

Traditionally, the Annual Banquet has been held near the end of The Mountaineers fiscal year.


The Banquet Committee is appointed by the Branch Chairperson. The number of committee members and their qualifications are the prerogative of the Chairperson.

Term of Service

Approximately one year beginning October 1.

Responsibilities

The Committee Chairperson is responsible for keeping the Officers Committee advised of banquet planning progress, submitting budget and obtaining budget approval and approval of other banquet items as directed by the Officers Committee.

The Committee is responsible for planning and implementation of the banquet including, but not limited to:

1. Set date and time.

2. Reserve location.

3. Recommend speaker, program, and ticket price.

4. Confer with restaurant management/catering and confirm menu.

5. Make arrangements for printed programs, awards, decorations, tickets, and hosting.

6. Solicit and coordinate volunteers needed.

7. Arrange publicity through magazine (two to three months in advance) and other announcements.

8. Manage all funds in accordance with Branch Treasurer's instructions.



315 Rules Amendment Committee

General Statement

It is the policy of the branch officers that any member of the branch may propose an amendment to the Rules. Also, it is the policy of the branch officers that a statement setting forth arguments for and against the proposed amendment will accompany the voters’ ballots.

References

Article XI, Rules Governing the Olympia Branch of The Mountaineers, dated may 1,1990.

Authority to Appoint

The Branch Chairperson.


Not less than three branch members, one with expertise in the club bylaws and Branch Rules.

Term of Service

The term expires after completion of the next election in which the Rules amendment was presented to he branch membership.

Responsibilities

Review the format of the proposed amendment.

Attempt to reach an agreement with the sponsor by suggesting format changes which will maintain a consistent rules format without changing the intent of the proposed Rules amendment.

Draft a statement in brief form, setting forth arguments for and against the proposed amendment, to accompany the voters’ ballots.

Approved: February 5, 1992

316 Budget Committee

General Statement

It is the policy of the Officers Committee to make financial decisions based on an approved annual budget.

References

Officers Committee meeting minutes <????> , 1989. The Mountaineers policy 423, Financial Management.



The branch treasurer, a person from each committee or function which is expected to receive or spend $200 or more during the fiscal year. and others the branch chair may appoint. The current branch treasurer will chair the committee unless the branch chair designates otherwise.

Term of Service

One year, beginning June 1. If there is a change in personnel, such as a treasurer or operating committee membership, a corresponding change will be made in the Budget Committee membership.

Responsibilities

Prepare estimates of branch income, by category, for fiscal year (October to September).

Estimate expenditures. showing in detail the needs of each committee and any other needs.

Estimate reserves at the end of the year.

Submit proposed budget for review and approval to Officers Committee by their regular September meeting.


317 Magazine Committee

General Statement

The Olympia Branch material for publication in the monthly issues of The Mountaineer is to inform readers of Branch Officers Committee action, Branch finances, significant committee actions, planned activities, and other Branch information as appropriate.

References

None


A minimum of three branch members will comprise the Membership committee. The committee will be appointed by the Branch Chair person.

Term of Service

One year, beginning October 1.

Responsibilities

Coordinate, solicit, edit. and submit Branch material for the magazine in conformance with "The Mountaineer Magazine Submission Guidelines. October, 1990" or subsequent revisions. A


current copy of "The Mountaineer Magazine Submission Guidelines. October, 1990” may be obtained from the managing editor at the clubhouse in Seattle.

Note: All information should be timely and complete. It is particularly important that guidelines offered in General item #4 and Content and Style #1 be followed in order that sufficient information regarding the type and location of trips will be provided to allow readers to judge their possible interest in an outing without having to call the trip leader.


The Mountaineer Magazine Submission Guidelines (This supersedes all earlier guidelines) October 1990

General

1. All information for a given activity (or branch) should be submitted through one designated person from that committee (or branch). That person can then coordinate all trip, course and other information for submission to Ken Lans, the Managing Editor of The Mountaineer.

2. Deadline for submissions to Ken is the 25th of the second month before the issue date (e.g. May 25 for :he July issue). If material is submitted on computer disk, the deadline is the 30th.

3. Submission on a computer disk is greatly preferred, as it speeds processing and decreases errors (directions for submitting copy on disk appear below). We will be happy to make arrangements for you to use a computer at the clubhouse to prepare your materials.

4. Copy should include notice of trips planned for the first weekend of the month following the month of publication.

5. Ensuring the accuracy of names, phone numbers, days and dates submitted for publication is the responsibility of the committees. Please make sure these are correct.

6. Please be as brief and succinct as possible. All copy is subject to editing.

Content and Style

1. For trip and activity listings, please follow the format shown below. The date, day and destination/title are mandatory for all activities, and should appear as bold text. The use of the other entries will vary among activities. but the order should be consistent. The minimal listing usually includes the meeting time and place, how to sign up (if other than with the clubhouse, which is assumed to handle the signup unless an alternative is listed) and the leader's name and phone.

Sept 10, Saturday1--Fremont Lookout2 7000'3(E)4.(USGS Mt. Rainier E)5 5 mi., 1200 gain7 Superb view of Mt. Rainier.8 Meet 9:30 a.m. at Sunrise Visitor Center9 2 hrs.10 Limit 8.11 $6,12

Joe Hiker,13 555-1234.14 (s8/31-9/8)15 50.16 (W)l7

1. Trip date and day. (Bold Text).2. Trip destination/title. (Bold Text)3. Peak elevation. (If included. put a comma after

the peak name-Scrambles).

4. Trip classification (as described in activity preamble).

5. Type of topo map and name of quadrangle for the trip. (In parentheses).

6. Round trip distance.


7. Round trip elevation gain. 8. Brief trip description. (Optional-only if really

necessary).9. Meeting time and place.10. Driving time from downtown Seattle.11. Maximum number of participants.12. Carpool or other costs.13. Leader's name.

14. Leader's home (and or work) phone number. 15. Opening and closing signup dates. (In

parentheses).16. Book reference for complete trip description.

Abbreviations as appear in 'Hikes Preamble.'17. Indicates trip is in a wilderness area or national

park, limiting the group to 12 people.

2. For weekend events. put Saturday trips first, then weekend (Saturday-Sunday or Extended Weekend) and then Sunday trips.

3. Lengthy course announcement and description should not be repeated in their entirety from one month to another. Send in an abbreviated version the second time.

4. The ‘Hiking Preamble' is considered to be the reference preamble. If your activity's signup, carpool, wait list, cancellation and other policies are the same as these, please state "Refer to the preamble for Hikes for complete rules and policies (on signup, carpools, cancellations and waitlists or whatever).” Lengthy preambles should not be repeated each month. A full-length preamble should appear at the start of an activity's 'season,’ after which an abbreviated preamble should be used. This abbreviated preamble should contain trip classifications and difficulty ratings. information considered necessary for participant safety, notation of non-standard signup policy (that not through the clubhouse) and information peculiar to that activity. Refer back to the issue in which the full preamble appeared (if you consider that necessary). New members receive a copy of our Member's Handbook, which lists full policies and requirements.

5. Refer to the Style & Usage section for information on desired abbreviations and terminology.

Submitting Material on Computer Disk

1. Material may be submitted on Macintosh or IBM-PC compatible disks (3½" or 5¼”).

2. Microsoft Word (Mac or PC) is the preferred word processing program. but we can accept WordPerfect as well. If you use a different word processing program please save your tiles in the “ASCII” or “text only” format (and/or talk to Ken if you need clarification).

3. The less done to your copy, the better. Our desktop publishing program will automatically format first-line indents and paragraph spacing.

Do not indent paragraphs.

Do not put extra returns between paragraphs, trips or headlines and text

Do not underline or put ten in all capitals (unless you really want to have it appear that way). For emphasis bold text (use Sparingly to retain emphasis). Headlines should be in upper and lower case.

The days, dates and trip destinations that lead off a typical trip entry should appear as bold text Please format them as bold.

Use only one space after a period.


4. Always submit hard copy (a printout) with the disk. Write your name and telephone number (home and work) and the issue date (month) on the lop of the firs1 page.

5. Begin your copy with the name of the activity as it appears in the What's Up section of The Mountaineer.

6. Include the preamble in the appropriate place (Keep a copy of your standard and short preamble on a separate disk or your hard disk--Copy and place this, as well as other repeating information, when you need it).

7. If you want special attention drawn to a certain trip or activity (with a bullet at the start of that trip), indicate that in writing on the hard copy. Write on the hard copy to indicate any special formatting)m want done to your article (and/or give me a drawing, or a separate printout, of how you want it to look).

8. Unless otherwise requested, disks will be put back in your activity mail slot in the clubhouse. If you wish 10 have the disk returned by mail, let Ken know.

9. Make sure IO put at least the name of your committee on the label of your disk.

Typewritten Submissions

1. Please double space. Put an extra space between trips. Indent the beginning of paragraphs (except trip entries).

2. Underline material that should appear as bold text (e.g. the day, date and trip destination that lead off trip entries).

3. Do not put ten in all capitals (unless you really want it to appear that way). For emphasis. use bold text instead, and use it sparingly. Headlines should be upper and lower case, not all caps.

4. Put the name of the activity. your name and phone number (home and work) and the issue date (month) on the top of the first page. On subsequent pages, list the activity and page number on the top of the page.

5. If you want special attention drawn to a certain trip or activity (m with a bullet at the Stan of that trip). indicate that in writing on your copy. Write on the copy to indicate any special formatting you man1 done to your article (and/or give me a drawing of how you want it to look).

6. If you want your preamble repeated from month to month, indicate at the appropriate spot in the copy: “Use last month's preamble,” or “Repeat standard preamble” or “Use March 1990 preamble.”

7. Put ### at the end of your submission (so Ken will know that the end).

Style & Usage

Abbreviations to Use in Trip Listings:


CG...........Campground E,W,N S. .East, West, North,

SouthFS............Forest ServiceGT...........Green TrailsHS...........High School Hwy.........Highway

I-..............Interstate (e.g. I-90)Jct............JunctionLv............Leavemi............miles MRNP.....Rainier NPNP...........National Park P & R......Park and Ride

Rd............Road RS...........Ranger Station RT...........Round Trip SR...........State Route TH...........Trailhead USGS......US Geologic

Survey

Other Usages and Clarifications to Note:

Abbreviate month names in trip listings as follows:

Jan. May Sept.Feb. June Oct.March July Nov.April Aug. Dec.

Refer to The Mountaineer as the "magazine," not the "bulletin."a.m., p.m.........Not AM, PM,

or A.M. or P.M. e.g. 9 a.m. (space after number).

5280’..............Use ' to denote feet.

sign up............(verb) "sign up with clubhouse"

signup.............(noun or adj.) "signup deadline is..."

clubhouse.......Not Clubhouse or clubroom

cross-country..Not cross country

carpool............One wordExit 91............Capitalize ExitSR-410...........Use a hyphen.

SE, NW, etc....Southeast, etc. Capitalize, no periods.

Wash. State. Capitalize both word


318 Equipment Committee

General Statement

It is the policy of this Branch to purchase and maintain certain equipment for Branch use. It is the responsibility of Branch officers and committee Chairpersons to determine what equipment shall be purchased.

References

Olympia Branch Officers Policy 351 (Climbing).


A minimum of three Branch members will comprise the committee. The Committee Chairperson will be appointed by the Branch Chairperson Term of Service One year, beginning October 1.

Responsibilities

Coordinate the purchase of equipment with Committee Chairpersons

Advise the Branch Chairperson of equipment problems and anticipated significant purchases.

Provide the Branch Secretary a current equipment inventory by November 1, annually.

Store equipment in a secure manner.

Devise an equipment check out system that best provides accountability of the user, ensures a timely return, and requires a prompt reporting of defective items.

Coordinate an annual climbing rope inspection with the Climbing Committee Chairperson prior to rope use for the calendar year.

Adhere to the rope retention schedule outlined by the first reference.

Have damaged equipment repaired and defective equipment replaced.

Obtain Committee Chairperson and Branch Officer's Committee prior approval for purchases in excess of those previously authorized.

Issue equipment to Branch members using the following eligibility criteria:

Only those Branch members authorized by the representative Committee, shall be allowed to check out Branch equipment for approved activities. (For example, Climb Leaders for listed climbs, Field Trip Leaders for scheduled Field Trips, etc.) An approved activity is defined as one listed in the official publication of The Mountaineers, posted on The Mountaineers website or otherwise approved and/or scheduled by a committee responsible for the activity.


Branch equipment may be loaned to other Mountaineer branches for approved activities as described above. Priority of use shall be to the Olympia Branch.

Approved: September 11, 2002

319 Finance Committee

General Statement

It is the policy of the branch that sound financial practices be implemented in the management of branch funds. It is also the policy that general financial policies be established to serve as guidelines in the management of branch funds.

References

May 1990 Officers Committee meeting minutes establishing Finance Committee. The Mountaineers policy 423, Financial Management.


Membership of the committee shall include the Treasurer unless the branch chairperson designates otherwise. plus at least two branch members who have a background in finance, accounting, investments or auditing.

Term of Service

To ensure continuity in financial policies. all members except the Treasurer shall serve staggered two year terms. beginning October 1, with at least one member of the committee continuing each year.

Responsibilities

Recommend financial policies to the Officers Committee, to include a fund balance reserve policy and long-term financial plan.

Ensure that financial policies and actions are in accordance with established branch goals and objectives as well as generally accepted sound financial practices.

Identify and recommend to the Officers Committee. improvements to the branch's fiscal systems and practices.



320 Library and Records Committee

General Statement

It is the policy of the Branch Officers to develop and maintain a branch library and to preserve the records of the branch as part of an ongoing history of The Mountaineers.

References

Library Purchase Policy, October 16, 1986.


Chairperson, plus at least two other members who have interest, background, or expertise in libraries and records.

Term of Service

One year.

Functions

Approve the purchase of all books.

Review and recommend changes to the criteria for discarding unneeded materials.

Approve the list of discarded materials recommended by the librarian.

Decide on the disposition of items donated to the library (i.e., sell to members, add to collection, discard).

Recommend an operation and capital budget to the Budget Committee.

Decide on special acquisitions for the library.

Set yearly direction and development goals for the library and assess progress toward goals.

Collect and maintain pertinent records from members, committees, and officers along with inactive files meeting records retention criteria of the individual committee policies.

Meeting Times

As needed.



321 Membership Committee

General Statement

It is the policy of the branch that information and assistance be provided to new and prospective branch members to encourage a broad and diverse base of participation and support for branch activities within the local community. It is the policy of the branch that membership outreach foster understanding of the purposes of The Mountaineers.

References

Mountaineers Board of Trustees Policy #311.


A minimum of three branch members will comprise the committee. The committee will be appointed by the Branch Chairperson.

Term of Service

One year beginning October 1.

Responsibilities

To provide information and assistance to new and prospective branch members the committee should:

1. Ensure that a viable contact telephone number is published monthly in The Mountaineer magazine.

2. Maintain a system for responding to inquiries with current information about application for membership, required fees and dues. general information about branch courses and activities. and telephone numbers of persons to contact for specific information about branch courses and activities.

3. Ensure that membership information is available at all regular branch meetings/potlucks.

4. Schedule and coordinate periodic information/orientation meetings prior to the beginning of branch-sponsored courses:

a) January--prior to beginning of Basic Climbing and

b) March--prior to beginning of Canoe/Kayak course,

c) October--prior to beginning of Cross-Country Ski course. Alpine-Scrambling courses,

and at other appropriate times. (See attached Coordinator’s Checklist.)


5. Assist course chairpersons with sign-up of new members during course registrations.


Attachment to Policy 321 3/8/93

BRANCH INFORMATION/ORIENTATION MEETING COORDINATOR’S CHECKLIST

1. Contact the Reference Section of the Olympia Timberland Library to schedule West Meeting Room for setup at 6:30 p.m. and program from 7:OO to 8:30 pm.

*Reservations must be made in person and should be made sufficiently in advance to allow notice to be place in The Mountaineer magazine.

2. Send notification to Magazine Committee Chairperson.

3. Consult Chair of Publicity Committee about placing public service announcements in local media (Daily Olympian, TCTV, KGY), and other appropriate publicity strategies.

4. Arrange to use branch slide projector.

5. Recruit committee members to attend meeting and answer specific questions about courses and activities.

6. Review slides and presentation outline with presenter.

7. Request additional membership brochures and sample magazines from Member Services in Seattle if necessary:

8. Arrive early to make sure room is set up properly.

9. Restack chairs, lock door. thank library staff.

322 Nominating Committee

General Statement

It is the policy of the Branch Officers to provide a fair and consistent procedure for branch elections.

References

Article VI, Rules Governing the Olympia Branch of the Mountaineers, dated May 1, 1990.



A minimum of three branch members (including a chairperson) will comprise the committee. Members of the Nominating Committee shall not be current branch officers. If a committee member wishes to be considered for nomination for any office, that member must resign from the committee.

Term of Service

Nominating Committee chair and members shall be appointed by the branch chair by March 15 each year and will serve until the current year's election has been completed.

Responsibilities

See Officer Nominations Section 500 Policies 501 and 502.


326 Service Award Committee

General Statement

It is the Policy of the Olympia Branch to recognize annually a member who has given the Branch outstanding service over a number of years.

Award

The Mountaineers, Olympia Branch Service Award consists of a large plaque listing all recipients, with a new name added each year, and small individual plaque(s), each with the recipient's name engraved on it and permanently kept by the recipient.

References

Officers Committee minutes, May 1991.


Three to five members, each with at least five (5) years membership.

Term of Service

The Branch Chair appoints the committee by the April Officers meeting. It serves until the current year's work is finished.

Responsibilities

1. Search for worthy candidates.


2. Announce at the May Branch meeting and in THE MOUNTAINEER for July the committee members' names and invite recommendations from the membership.

3. Make a selection based on the person's overall longtime service to the Branch and representation of the ideals of The Mountaineers. No single criterion is most important.

4. Arrange with Branch chair for the engraving of the plaques. The large plaque is kept at the Seattle Clubhouse.

5. Prior to the Branch annual banquet,' prepare an article for THE MOUNTAINEER describing the recipient's involvement and contributions to the Branch. Submit the article to the Branch Chair for use in presentation at the banquet.

6. Arrange for presentation at the banquet (generally in October of November).

7. Ensure that recipient attends the banquet but does not know of his/her selection.

8. Update Service Award file, a ring binder, with a report of the committee's proceedings.

9. Return ring binder to Records and Library Committee.

10. Return large plaque to the Seattle Clubhouse.


333 Wilderness Ethics Committee

General Statement

It is the policy of the branch that the Wilderness. Ethics committee will be responsible for organizing a Wilderness Ethics Education Team, made up of members interested in developing and presenting information about environmental ethics in the back country and waterways.

References


A minimum of three branch members will comprise the committee. The committee will be appointed by the Branch Chairperson.

Term of Service

One year beginning October 1.

Objectives

Provide branch support to the club's Wilderness Ethics Committee to help plan and develop educational materials.


Offer speakers to develop and present lectures for all branch courses

Adapt materials for specific activities, courses, members, and trip leaders.

Distribute informational materials to, and coordinate with, committee chairs, course leaders, and trip leaders.

Coordinate with other branches.

Monitor wilderness impact and management research to make necessary educational changes.

Develop and present public and youth seminars on environmental ethics.

Responsibilities

Plan and coordinate presentations and information distribution.

Recruit and train volunteers from branch membership to assist with and deliver r.. educational presentations. .. ...

Submit committee budget for Officers Committee approval.

344 Snowshoeing

General Statement

It is the policy of the branch that a Snowshoeing Committee shall evaluate general interest and demand for snowshoeing activities within the branch annually and. as volunteer resources allow, provide opportunities for branch members to participate in courses, field trips, workshops, and showshoe trips.

References

None.

Committee Members

Committee members should have sufficient expertise in snowshoeing and mountaineering to be able to competently instruct others in safe methods of equipment use and travel. It is desirable that all committee members be graduates of an alpine scramble or climbing course.

Term of Service

One year beginning September 1.


Responsibilities

Establish guidelines for course training, field trips, equipment use and safety, and workshops for equipment repair and maintenance.

Recommend branch sponsorship of courses or workshops based on evaluation of member interest.

Submit committee budget for Officers Committee approval.

Approve snowshoe trip leaders and maintain a permanent list of them.

Determine trip classifications (as described in The Mountaineer Magazine activity preamble) and eligibility for participants. There may be a point at which a snowshoe trip becomes a scramble, a basic climb, etc.

Prepare schedule of snowshoe trips and ensure timely publication in The Mountaineer.

Maintain trip records that can be used for future trip planning.

351 Climbing Division

Part One - General Information and Overview

A. The Climbing Division Committee:

a) The Climbing Division Committee shall consist of ALL members of the following operating committees: Alpine Scrambling, Basic Climbing, Intermediate Climbing, Mountaineering First Aid/Safety, and Equipment.

b) The Climbing Division Chair shall be appointed annually by the branch chair, for a term of service of one (1) year commencing October 1. The Division Chair will then nominate operating committee chairs and members as necessary to carry out the Division’s annual Operating Plan, in consultation with and under the 'approval of the branch officers committee.

c) The Climbing Division Committee will meet at least annually (more, if needed or desired) in order to create an operating plan for the following year.

d) The Climbing Division Committee is responsible for coordinating the operations of each of its operating committees, as well as ensuring that those committees and all their activities adhere to the policies and standards of the branch, the club, and the climbing code of the Mountaineers.

B. The Climbing Executive Committee:

a) The Climbing Executive Committee will consist of the following members: Climbing Division Chair, Alpine Scrambling Chair, Basic Climbing Chair, Intermediate Climbing


Chair, MOFNSafety Chair, and Equipment Chair. In addition, a second representative from the Basic Climbing, Alpine Scrambling, and Intermediate Climbing committees will be appointed, making executive committee membership 9 members.

b) It will be the duty of the Climbing Division Chair to nominate all members of the Climbing Executive Committee, in consultation with and under the approval of the branch chairperson.

c) The Climbing Executive Committee will meet at least quarterly, more frequently as needed, to carry out its responsibilities.

d) It will be the duty of the Climbing Executive Committee to serve as the budget authority and financial planning body of the climbing division, in consultation with and under the supervision of the branch treasurer and finance committee.

e) It will be the duty of the Climbing Executive Committee to report to the branch officers on a quarterly basis the Division’s progress on its annual operating plan.

f) It will be the duty of the Climbing Executive Committee to support, oversee, and develop specialized seminars and advanced training for members not offered through the traditional courses. Budgeting, administration, and operations of these seminars will be on a year-to-year basis, based on the operational plan of the respective operating committee.

g) The Climbing Executive Committee will have authority over all policies, procedures, and actions of each operating committee.

C. Clubwide Standards and Branch Policies

a) The Climbing Division will adhere to and operate by all established policies of the Mountaineers Club, the Olympia Branch Officers Committee, the Mountaineers Climbing Code, and accepted standards of Wilderness Ethics.

b) The Climbing Division will adhere to and operate in accordance with all laws and policies set forth by resource management agencies within which the Division operates its activities.

c) In addition, the Climbing Division will operate in accordance with developed Clubwide Minimum Standards’ for climbing, as follows (approved January, 1999 by all branch climbing chairs):

Clubwide Minimum Standards on Climbing

Final Draft: November 24, 2004

Definition of Terms

Branch - subdivision of the Mountaineers: includes Bellingham, Everett, Olympia, Seattle, Tacoma and Wenatchee. Note that for purposes of this document, Seattle is considered a Branch.


Climb - any trip that is an alpine, glacier, rock, ice, or mountaineering climb as defined by the Branch Climbing committee offered as a Basic, Intermediate, or Club Climb.

Climbing Committee - Group of individuals within a Branch responsible for the Branch climbing program.

Climb Leader -Person who plans a climbing trip (type: alpine, glacier, rock, ice, mountaineering, level: Basic, Intermediate, Club) and is responsible for decision making concerning the trip, including but not limited to the trip itself.

MOFA - Mountaineering Oriented First Aid.

Minimum Club-Wide Standards for the Basic Climbing Course

Basic Climbing Course content must include:1) Belaying with a device and with a Munter hitch.2) Rappelling with two methods, one of which must be the carabiner brake system.3) Self belaying on rappel.4) Belay tie-off and escape From system.5) Roped glacier travel and crevasses rescue by a single rope method other than direct pull.6) Knots: water knot, rewoven figure eight, double fisherman’s (grapevine), double bowline,

clove hitch, Munter hitch, prusik, girth hitch. And figure eight on a bight.7) Ice axe arrest.8) Quick belaying on snow.9) Snow travel (including crampon use and avalanche safety and awareness) and snow

camping.10) Navigation.11) Rock Climbing.12) Snow anchors: deadman, picket, fluke, bollard.13) Ascending a fixed line by use of a friction knot system.14) Minimum impact travel and camping.

On Basic Climbs, climbers must carry:1) Helmet, if appropriate for the climb. A helmet is required on all rock climbs.2) Ten essentials.3) Food, clothing and equipment appropriate to the climb.

Successful completion of MOFA is required to graduate from the Basic Climbing Course.

Minimum Club-Wide Standards for the Intermediate Climbing Course

Intermediate Climbing Course content must include:1) Leading on fifth class rock.2) Leading on alpine ice.3) Small party self-rescue.4) Winter mountaineering.5) Leadership.


On intermediate Climbs, climbers must carry:1) Helmet, if appropriate to the climb.2) Ten Essentials.3) Food, clothing and equipment appropriate for the climb

Successful completion of MOFA is required to graduate from the Intermediate Climbing Course.

Minimum Club-Wide Standards for Basic and Intermediate Field Trip Instructors 1) Member of the Mountaineers in good standing. 2) A graduate of the Basic Climbing Course or someone holding Basic Equivalency status.

(A Basic or Intermediate student who has previously completed the specified field trip may instruct at that field trip)

3) Approved by the Branch Climbing Committee to instruct.

Minimum Club-Wide Standards for Climb Leaders

Initial Requirements:1) Member of the mountaineers in good standing, and at least 18 years of age.2) Approved by the climbing committee to lead climbs. Restrictions regarding the types of

climbs led is at the discretion of the climbing committee. 3) A graduate of the basic course or someone holding equivalency status. 4) Successfully summitted at least 2 climbs offered through the Mountaineers where the

applicant acts in a leadership role (rope leader, assistant leader, mentored leader). 5) A MOFA Graduate. 6) Attended a leadership seminar within two years prior to becoming a climb leader.

Activities which meet the requirement of a Leadership Seminar shall be defined by each Branch Climbing Committee.

Requirements for continuing participation:1) Member of the. Mountaineers in good standing.2) Update skills every five (5) years to maintain familiarity with current techniques.3) Lead at least one climb within every consecutive three year period from the date of initial

approval as a Climb Leader. The climb must be a Climbing Committee sponsored climb.4) Approved by the Climbing Committee to continue to lead climbs.

Minimum Club-Wide Standards for Accident Response on a Climb

Before the trip:1) Trip leader will make sure that someone in the party has current MOFA training or

equivalent.2) The party will carry at least one Mountaineers First Aid Accident report form.3) Trip leader will know the relevant jurisdiction(s) that the party will be in and have all

necessary telephone number(s). 4) Trip leader will let the party know who is responsible for party leadership if he or she

becomes incapacitated.


5) Trip leader will designate the MOFA leader as the person who will direct the first aid response following an accident.

6) Trip leader will inquire about any pre-existing medical conditions that exist among party members.

At the time of an accident:1) Trip leader or designee retains leadership of the party. 2) A Mountaineers First Aid Accident Report form must be filled out as first aid is

performed, or as soon as practicable.

After the accident, the trip leader or designee is responsible for the following: 1) The Mountaineers must be notified as soon as practicable, whenever injuries require

outside assistance, or hospital care for the victim. See the Mountaineers First Aid Accident Report form for procedures.

2) The trip leader or designee must file a copy of the First Aid Accident Report Form with the Executive Director within two weeks of the accident.

Part Two - Alpine Scrambling Committee

A. Purpose, Responsibilities and Membership

a) The purpose and primary responsibility of the Alpine Scrambling Committee is to -. oversee and administer all aspects of the Alpine Scrambling Course and other activities at the Scrambling level within the branch.

b) Specifically, the Alpine Scrambling Committee is responsible for developing and establishing the following key elements of the Alpine Scrambling Course: eligibility requirements for students, graduation requirements, course size parameters, requirements for successful completion of course field trips and experience climbs, and approval of course field trip leaders and instructors.

c) The Alpine Scrambling Committee is responsible for approving Experience and Club Scrambles, ensuring an adequate number of experience scrambles are offered each season, and ensuring that all scrambles adhere to club and branch policies for safety.

d) The Alpine Scrambling Committee is responsible for developing and maintaining a list of qualified leaders for both club scrambles and Experience scrambles. Criteria and eligibility for leadership, except as outlined in the Club-Wide Minimum Standards and later in this section, will be at the discretion of the Alpine Scrambling Committee, with the approval and endorsement of the Climbing Executive Committee.

e) The Alpine Scrambling Committee is responsible for developing and maintaining standards and requirements for Scrambling Equivalency, and for offering opportunities, at least annually, for prospective members to apply for and receive Scrambling Equivalency status.

f) The Alpine Scrambling Committee is responsible, in coordination with the Climbing Equipment Committee, for the maintenance, upkeep, and replacement of all club-owned property related to Scrambling programs.


g) The Alpine Scrambling Committee is responsible for submitting annually an operating plan for its activities to the Climbing Division Committee, as well as for recommending course fees to the Climbing Executive Committee, who will finalize fees in coordination with the branch Finance Committee and Officers Committee.

h) The Alpine Scrambling Committee will consist of as many members as necessary to successfully complete its responsibilities. The Committee, however, should consist of no less than three members, all of whom must be graduates or equivalents of the Alpine Scrambling Course.

B. Course Eligibility and Graduation Requirements

a) Eligibility and graduation requirements for the Alpine Scrambling Course will be developed and reviewed annually by the Alpine Scrambling Committee, and endorsed by the Climbing Executive Committee. Requirements must be clearly presented to prospective students before they register for the course, and may not be altered or amended during that year unless imminent safety concerns outweigh this requirement.

b) The Alpine Scrambling Committee MUST adhere to the following when establishing course eligibility or graduation requirements:

a. To apply for the course, a student must be a Mountaineer member in good standing, at least 14 years or older (students under 18 years of age must have a medical treatment release signed by parent or guardian present at all course- related field activities).

b. If there are more prospective students than can be accommodated in the course, the Alpine Scrambling Committee will have prepared a system, based on seniority of membership, to allocate available course slots.

c. To graduate the course, students must at least attend all lectures and complete all field trips in a safe and competent manner, pass all quizzes & exams, complete all required scrambles (number and type to be determined by the Committee), hold a current MOFA card, submit a completed graduation application, and have approval of the Alpine Scrambling Committee and endorsement of the Climbing Executive Committee.

d. It is strongly recommended that all Alpine Scrambling Course requirements be completed within the Olympia Branch. Some requirements, however, may be fulfilled with other Mountaineers Alpine Scrambling Courses, with prior approval of and proper documentation for the Alpine Scrambling Committee.

C. Course Operations and Content:

a) Development and application of course content and the rules regarding it will be managed and overseen by the Alpine Scrambling Committee, with the endorsement of the Climbing Executive Committee, subject to the requirements outlined below.


b) Mentoring -Each student in the course may be assigned a mentor to assist them in successful completion of course requirements. Assignment and administration of the mentor program will at the discretion of the Alpine Scrambling Committee.

c) Field Trips -only students enrolled in the Alpine Scrambling Course or Scrambling Equivalency candidates may participate as students in course field trips, unless approved by the Alpine Scrambling committee (for example, climbing course graduates who’ve not taken the scrambling course MAY be eligible to teach). Students must meet prerequisites for field trips as established by the Alpine Scrambling Committee (lectures, previous field trips, etc.). A listing of specific prerequisites for each course activity will be given to the students at the beginning of the course.

d) Field trip leaders may exclude students from participation if they do not have adequate clothing or equipment for the activity, are late, or do not meet other criteria as defined by the Alpine Scrambling Committee.

e) Alpine Scrambling Course graduates or Scrambling Equivalents, as well as Basic Climbing graduates and equivalents where qualified, may serve as lead instructors at Alpine Scrambling course field trips. Second year students approved by the Alpine Scrambling Committee may serve as assistant instructors. Requirements for assistant and lead instructors will be maintained and revised annually by the Alpine Scrambling Committee.

f) Helmets are required for students AND instructors at rock scrambling field trips. All course equipment must meet current industry standards for safety, and be recommended for climbing uses.

g) At least one member of the Alpine Scrambling Committee will be present at each course field trip. At least one participant on each field trip must have a current MOFA card, and be designated to the group as First Aid Leader. If the field trip involves small group work, each group must have a qualified first aid leader.

h) The Alpine Scrambling committee requires students to complete all course requirements within one year. With good cause, however, it is the policy of the committee to grant extensions to students requesting it, with some requirements on participation in the final year.

i) All course fees collected and refunds given will occur under the auspices of Olympia Branch Financial Policies. j) Course Documents -The Alpine Scrambling Committee will maintain 'a schedule of how long course records are retained, and will oversee that retention.

D. Experience and Club Scrambles

a) Students currently enrolled in the Alpine Scrambling course, Scrambling Equivalency candidates, and Alpine Scrambling graduates and equivalents may participate in Experience scrambles, so long as they are current Mountaineer members in good standing. In addition, Basic Climbing graduates and students may participate in experience scrambles, but priority is given to current students.


b) Scrambling students must complete prerequisite field trips and lectures, as outlined by the Alpine Scrambling Committee, before participating in any rock or snow scrambles.

c) Special skills or requirements for participation may be required by scramble leader for specific scrambles, so long as requirements are outlined to the student when they sign up for the scramble.

d) Alpine Scramble course students may participate in basic conditioner and alpine climbs, offered by the Basic Climbing Committee as Basic Experience Climbs, with approval of the climb by the Basic Climbing Committee and the Alpine Scrambling Committee.

e) Scramble leaders may exclude students from participation on scrambles if they do not have required clothing, equipment, or skills for the outing.

f) Experience scrambles will be classified as follows:

a. A Conditioner is a scramble with minimal technical problems generally rated as Class 1 or 2, with a minimum elevation gain of 2500 feet. A trail is commonly used and some routefinding may be necessary.

b. A Rock Scramble is an off-trail activity with an alpine summit. Considerable (at least 30 vertical feet) travel over class 3 rock is expected, requiring a 3-point stance.

c. A Snow Scramble is an off-trail activity with an alpine summit, consisting of at least 2000 vertical feet of elevation gain. Considerable travel over snow is expected, with ice axe use required.

g) Only those Experience Scrambles approved by the Alpine Scrambling Committee and listed either in the Go Guide, the club's websites, or on an official roster of scrambles issued by the Committee will be considered for course credit. Experience scrambles listed by other branches of the Mountaineers will be accepted for course credit; however, it is the responsibility of the student to ensure that a scramble report is sent to the Alpine Scrambling Committee.

h) The summit must be reached on Experience rock and snow scrambles by the individual climber and the entire scramble must be completed in a safe and competent manner to obtain course credit. In the event that a summit is not attained, the Alpine Scrambling Committee may grant credit for the scramble if the committee and the scramble leader concur that the experience objectives of the outing were met. The scramble leader has the final authority in determining satisfactory performance.

i) No exception to the required number of scrambles will be granted. No credit will be given for club scrambles. When the scramble leader has to change the scramble objective, credit for the scramble may be granted if the Alpine Scrambling committee and scramble leader concur.

j) Party size of all Experience scrambles must follow the levels established by resource management agencies and by the Alpine Scrambling Committee. At least two members of the party must be Scrambling Course or Basic Climbing course graduates or equivalents. At


least one participant must have a current MOFA card and serve as First Aid leader for the climb.

k) Club scrambles are defined as scrambles offered through the branch that are not open to student participation. They will be administered by the Alpine Scrambling Committee in the same way as Experience scrambles, and will fall under the same guidelines, except guidelines specifically referring to students. Club scrambles are open to Scrambling Course graduates and equivalents and Basic climbing course graduates and equivalents.

E. Scrambling Course Equivalency

a) The Alpine Scrambling Committee may administer a program for experienced Mountaineer members to obtain Scrambling Course equivalency without taking the full Alpine Scrambling Course.

Part Three - Basic Climbing Committee


a) The purpose and primary responsibility of the Basic Climbing Committee is to oversee and administer all aspects of the Basic Climbing Course and other climbing activities at the Basic level within the branch.

b) Specifically, the Basic Climbing Committee is responsible for developing and establishing the following key elements of the Basic Climbing Course: eligibility requirements for students, graduation requirements, course size parameters, requirements for successful completion of course field trips and experience climbs, and approval of course field trip leaders and instructors.

c) The Basic Climbing Committee is responsible for approving Basic Experience climbs and Club Climbs at the basic level, ensuring an adequate number of experience climbs is offered each season, and that all climbs adhere to club and branch policies for safety.

d) The Basic Climbing Committee is responsible for developing and maintaining a list of qualified leaders for both club climbs at the basic level, and for Basic Experience climbs. Criteria and eligibility for leadership, except as outlined in the Club-Wide Minimum Standards and later in this section, will be at the discretion of the Basic Climbing Committee, with the approval and endorsement of the Climbing Executive Committee.

e) The Basic Climbing Committee is responsible for developing and maintaining standards and requirements for Basic Course Equivalency, and for offering opportunities, at least annually, for prospective members to apply for and receive Basic Equivalency status.

f) The Basic Climbing Committee is responsible, in coordination with the Climbing ' Equipment Committee, for the maintenance, upkeep, and replacement of all club-owned property related to the Basic Climbing programs.


g) The Basic Climbing Committee is responsible for submitting annually an operating plan for its activities to the Climbing Division Committee, as well as for recommending course fees to the Climbing Executive Committee, who will finalize fees in coordination with the branch Finance Committee and Officers Committee.

h) The Basic Climbing Committee will consist of as many members necessary to successfully complete its responsibilities. The Committee, however, should consist of no less than three members, all of whom must be graduates or equivalents of the Basic Climbing Course.


a) Eligibility and graduation requirements for the Basic Climbing Course will be developed and reviewed annually by the Basic Climbing Committee, and endorsed by the Climbing Executive Committee. Requirements must be clearly presented to prospective students before they register for the course, and may not be altered or amended during that year unless imminent safety concerns outweigh this requirement.

b) The Basic Climbing Committee MUST adhere to the following when establishing course eligibility or graduation requirements:

a. To apply for the course, a student must be a Mountaineer member in good standing, at least 14 years or older (students under 18 years of age must be approved by the Basic Climbing Committee, and have a medical treatment release signed by parent or guardian present at all course-related field activities).

b. If there are more prospective students than can be accommodated in the course, the Basic Climbing Committee will have prepared a system, based on seniority of membership, to allocate available course slots.

c. To graduate from the course, students must do at least: attend all lectures and complete all field trips in a safe and competent manner, demonstrate proficiency for all critical skills, pass all quizzes & exams, complete all required climbs (number and type to be determined by the Committee), hold a current MOFA card, submit a completed graduation application, and have approval of the Basic Climbing Committee and endorsement of the Climbing Executive Committee.

d. It is strongly recommended that all Basic Climbing Course requirements be completed within the Olympia Branch. Some requirements, however, may be fulfilled with other Mountaineer Basic Climbing Courses, with prior approval of and proper documentation for the Basic Climbing Committee.


a) Development and application of course content and the rules regarding it will be managed and overseen by the Basic Climbing Committee, with the endorsement of the Climbing Executive Committee, subject to the requirements outlined below.


b) Critical Skills -Students must show proficiency in certain skills at particular points during the course. These critical skills are KNOTS, ICE AXE ARRESTS, and BELAYS. The student must perform the skills properly as a prerequisite to continue in subsequent course activities. The course will include a procedure to assist students if they are unable to perform critical skills satisfactorily. This procedure will include measures such that a student is dropped from the course only as a last resort.

c) Mentoring -Each student in the course will be assigned a mentor to assist them in successful completion of course requirements. Assignment and administration of the mentor program will at the discretion of the Basic Climbing Committee.

d) Field Trips -only students enrolled in the Basic Climbing Course or Basic Equivalency candidates may participate as students in course field trips. Students must meet prerequisites for field trips as established by the Basic Climbing Committee (lectures, previous field trips, etc.). A listing of specific prerequisites for each course activity will be given to the students at the beginning of the course.

e) Field trip leaders have the final authority in determining satisfactory student performance. Field trip leaders may exclude students from participation if they do not have adequate clothing or equipment for the activity, are late, or do not meet other criteria as determined by the Basic Climbing Committee.

f) All student rappels will be top-belayed on Basic Climbing course field trips.

g) Only Basic Climbing Course graduates or Basic Equivalents may serve as lead instructors at Basic Climbing course field trips. Second year students approved by the Basic Climbing Committee may serve as assistant instructors. Requirements for assistant and lead instructors will be maintained and revised annually by the Basic Climbing Committee.

h) All students must use a commercial seat harness for all course field trips. Helmets are required for students and instructors at rock and glacier field trips. All course equipment must meet current industry standards for safety, and be recommended for climbing uses.

i) At least one member of the Basic Climbing Committee will be present at each course field trip. At least one participant on each field trip must have a current MOFA card, and be designated to the group as First Aid Leader. If the field trip involves small group work, each group must have a qualified first aid leader.

j) The Basic Climbing committee requires students to complete all course requirements within one year. With good cause, however, it is the policy of the committee to grant extensions of a second year to students requesting it, with some requirements on participation in the second year.

k) All course fees collected and refunds given will occur under the auspices of Olympia Branch Financial Policies. 1) Course Documents -The Basic Climbing Committee will maintain a schedule of how long course records are retained, and will oversee that retention.


D. Experience and Club Climbs

a) Students currently enrolled in the Basic Climbing course, Basic Climbing Course Equivalency candidates, and Basic Course graduates and equivalents may participate in Basic Experience climbs, so long as they are current Mountaineer members in good standing.

b) Basic students must complete a conditioning climb before any other climbs are attempted.

c) Basic students must complete prerequisite field trips and lectures, as outlined by the Basic Climbing Committee, before participating in any climbs.

d) Special skills or requirements for participation may be required by climb leader for specific climbs, so long as requirements are outlined to the student when they sign up for the climb.

e) Alpine Scramble course students may participate in basic conditioner and alpine climbs, with approval of the climb by the Basic Climbing Committee and the Alpine Scrambling Committee.

f) Climb leaders may exclude students from participation on climbs if they do not have required clothing, equipment, or skills for the outing.

g) Basic Experience climbs will be classified as follows:

a. A Conditioner is a climb with minimal technical problems generally rated as Class 1 or 2, with a minimum elevation gain of 2500 feet. A trail is commonly used and some routefinding may be necessary. Ropes and crampons may be required.

b. An Alpine Climb is a climb of Grade I or I1 difficulty with a minimum elevation gain of 2500 feet. The climb may involve a mix of rock scramblinglclimbing or travel on snow/glacier, but generally not enough of either to qualify as Basic Rock or Basic Glacier. Use of rope is common and crampons may be necessary.

c. A Rock Climb has at least two pitches of Class 4 or harder rock and includes belayed, roped climbing. Students must climb at least two roped pitches. At least one rappel is strongly recommended. A mountaincxing or alpine type ascent is required, and does not include climbing in practice areas.

d. A Glacier Climb involves roped travel on a crevassed glacier for a minimum of two hours.

h) Only those Basic Experience Climbs approved by the Basic Climbing Committee and listed either in the Go Guide, the club’s websites, or on an official roster of climbs issued by the Committee will be considered for course credit. Basic Experience climbs listed by other branches of the Mountaineers will be accepted for course credit; however, it is the responsibility of the student to ensure that a climb report is sent to the Basic Climbing Committee.


i) The summit must be reached on Basic alpine, rock, and glacier climbs by the individual climber and the entire climb must be completed in a safe and competent manner to obtain course credit. One of the student climbs for credit must include an overnight backcountry base camp. In the event that a summit is not attained, the Basic Climbing Committee may grant credit for the climb if the committee and the climb leader concur that the experience objectives of the climb were met. The climb leader has the final authority in determining satisfactory student performance.

j) No exception to the required number of climbs will be granted. No credit will be given for club or private climbs. When the climb leader has to change the climb objective, credit for the climb may be granted if the Basic Climbing committee and Climb leader concur.

k) Party size of all Basic Experience climbs must follow the levels established by resource management agencies and by the Basic Climbing Committee. At least two members of the party must be Basic Course graduates or equivalents (scrambling course graduates acceptable for Conditioners). A minimum of two rope teams is required for Basic. Glacier climbs. At least one participant must have a current MOFA card and serve as First Aid leader for the climb.

l) Basic Club climbs are defined as Basic level climbs offered through the branch that are not open to student participation. They will be administered by the Basic Climbing Committee in the same' way as Basic Experience climbs, and will fall under the same guidelines, except guidelines specifically referring to students. Club climbs are open only to Basic Course graduates and equivalents.

m) All student rappels will be backed up on basic experience climbs.

E. Basic Course Equivalency

a) It is the responsibility of the Basic Climbing Committee to solicit and administer a program for experienced Mountaineer members to obtain Basic Course equivalency without taking the full Basic Climbing Course.

b) The process by which an individual obtains Basic Equivalency should be individually tailored to the skills and abilities of the candidate in question, monitored by the Basic Climbing Committee, and follow all guidelines and procedures of the Climbing Division Committee.

Part Four - Intermediate Climbing Committee


a) The purpose and primary responsibility of the Intermediate Climbing Committee is to oversee and administer all aspects of the Intermediate Climbing Course and other climbing activities at the Intermediate level within the branch.

b) Specifically, the Intermediate Climbing Committee is responsible for developing and establishing the following key elements of the Intermediate Climbing Course: eligibility


requirements for students, graduation requirements, course size parameters, requirements for successful completion of course field trips and experience climbs, and approval of course field trip leaders and instructors.

c) The Intermediate Climbing Committee is responsible for approving Intermediate Climbs, ensuring an adequate number of climbs are offered each season, and that all climbs are conducted per club and branch policies for safety.

d) The Intermediate Climbing Committee is responsible for developing and maintaining a list of qualified leaders for Intermediate climbs. Criteria and eligibility for leadership, except as outlined in the Club- Wide Minimum Standards and later in this section, will be at the discretion of the Intermediate Climbing Committee, with the approval and endorsement of the Climbing Executive Committee.

e) The Intermediate Climbing Committee is responsible for developing and maintaining standards and requirements for Intermediate Course Equivalency, and for offering opportunities, at least annually, for prospective members to apply for and receive Intermediate Equivalency status.

f) The Intermediate Climbing Committee is responsible for opening the Leadership Seminar it offers for new Intermediate students to all potential and current leaders in the branch, in order to meet club-wide standards and maintain the best trained leaders the branch can offer its members.

g) The Intermediate Climbing Committee is responsible, in coordination with the Climbing Equipment Committee, for the maintenance, upkeep, and replacement of all club-owned property related to the Intermediate Climbing programs.

h) The Intermediate Climbing Committee is responsible for submitting annually an operating plan for its activities to the Climbing Division committee, as well as for . recommending course fees to the Climbing Executive Committee, who will finalize fees in coordination with the branch Finance Committee and Officers Committee.

i) The Intermediate Climbing Committee will consist of 5 to 9 members, filling the positions of Intermediate Chair, Leadership coordinator, Rock coordinator, Ice coordinator, and Climbs and Records coordinator. The remaining four positions may be filled at the discretion of the Intermediate chair based on potential members experience or contribution to committee operations. At least one third of the committee must be graduates of the Intermediate climbing course.


a) Eligibility and graduation requirements for the Intermediate Climbing Course will be developed and reviewed annually by the Intermediate Climbing Committee, and endorsed by the Climbing Executive Committee. Requirements must be clearly presented to prospective students before they register for the course, and may not be altered or amended for a student during that year unless imminent safety concerns outweigh this requirement.


b) The Intermediate Climbing Committee MUST adhere to the following when establishing course eligibility or graduation requirements; to apply for the course, a student must be a Mountaineer member in good standing, at least 16 years or older (students under 18 years of age must be approved by the Intermediate Climbing Committee, and have a medical treatment release signed by parent or guardian present at all course-related field activities).

c) If there are more qualified prospective students than can be accommodated in the course, the Intermediate Climbing Committee will utilize an equitable system to allocate available course slots.

d) To graduate the course, students must at least complete all modules in a safe and competent manner, pass all quizzes & exams, complete all required climbs (number and type to be determined by the Committee), obtain or hold a MOFA card, submit a completed graduation application, and have approval of the Intermediate Climbing Committee and endorsement of the Climbing Executive Committee.


a) Development and application of course content and the rules regarding it will be managed and overseen by the Intermediate Climbing Committee, with the endorsement of the Climbing Executive Committee, subject to the requirements outlined below.

b) Mentoring -Assignment and administration of mentors will at the discretion of the Intermediate Climbing Committee.

c) Field Trips -only students enrolled in the Intermediate Climbing Course, or instructors updating skills may participate as students in course field trips. Students must meet prerequisites for field trips as established by the Intermediate Climbing Committee (lectures, previous field trips, etc.). A listing of specific prerequisites for each course activity will be given to the students at the beginning of the course.

d) Field trip leaders have the final authority in determining satisfactory student performance, Field trip leaders may exclude students from participation if they do not have adequate clothing or equipment for the activity, are late, or do not meet other criteria as outlined by the Intermediate Climbing Committee.

e) At least one participant on each field trip must have a current MOFA card, and be designated to the group as First Aid Leader. If the field trip involves small group work, each group must have a qualified first aid leader.

f) Students must complete all course requirements within five years, unless the Intermediate Climbing Committee grants and extension for good cause.

g) All course fees collected and refunds given will occur under the auspices of Olympia Branch Financial Policies.

h) Course Documents -The Intermediate Climbing Committee will maintain a schedule of how long course records are retained, and will oversee that retention.


D. Intermediate Climbs

a) Students currently enrolled in the Intermediate Climbing course, Intermediate Climbing Course Equivalency candidates, and Intermediate Course graduates and equivalents may participate on intermediate climbs, so long as they are current Mountaineer members in good standing.

b) Climb leaders may exclude students from participation on climbs if they do not have required clothing, equipment, or skills for the outing. Choice of party members is at the leader’s discretion.

c) Intermediate climbs will be classified as follows:

a. An Intermediate Mountaineering Climb is a climb generally of at least Grade I1 difficulty. The climb may involve a mix of rock scrambling/climbing or travel on snow/glacier, but generally not enough of either to qualify as an Intermediate Ice or Rock Climb, and is more strenuous or difficult than a Basic Climb.

b. An Intermediate Rock Climb has at least 4 pitches of Class 4 or harder rock and includes belayed, roped climbing. Students must swap leads in order to obtain credit. A mountaineering or alpine type ascent is required, and does not include climbing in practice areas. Climb type is generally Grade I1 or above.

c. An Ice Climb involves roped climbing on steep snow/ice for an extended period. Students must swap leads in order to obtain credit. A mountaineering or alpine type ascent is required, and does not include climbing in practice areas. Climb type is generally grade I1 or above.

d) Those Intermediate Climbs approved by the Intermediate Climbing Committee and listed by a qualified leader either in the Go Guide, the club’s websites, or on an official roster of climbs issued by the Climbing Committee will be considered for course credit as listed climbs. Intermediate climbs listed by other branches of the Mountaineers will be accepted for course credit; however, it is the responsibility of the student to ensure that a climb report is sent to the Intermediate Climbing Committee.

e) The summit must be reached on Intermediate climbs by the individual climber and the entire climb must be completed in a safe and competent manner to obtain course credit. In the event, however, that a summit is not attained, the Intermediate Climbing Committee may grant credit for the climb if the committee and the climb leader concur that the experience objectives of the climb were met. The climb leader has the final authority in determining satisfactory performance.

f) No exception to the required number of climbs will be granted. No credit will be given as a listed climb for club climbs. When the climb leader has to change the climb objective, credit for the climb may be granted if the Intermediate Climbing Committee and Climb leader concur.


g) In order to obtain Intermediate credit on a private climb, the Intermediate Climbing Committee must designate one member of the party (not necessarily the climb leader) as the ‘Student Evaluator’ for the climb. Qualifications for this evaluator will be determined by the Intermediate Committee. Designation of the student evaluator must be made in a timely fashion by the Intermediate Climbing Committee, and the subsequent report must be filed in a timely fashion.

E. Intermediate Course Equivalency

a) The Intermediate Climbing Committee may administer a program for experienced Mountaineer members to obtain Intermediate Course equivalency without taking the full Intermediate Climbing Course.

Part Five - Mountaineering First Aid and Safety Committee


a) The purpose of the MOFA (Mountaineering Oriented First Aid)/Safety Committee is to provide a high-quality and complete wilderness first aid program for all students of Alpine Scrambling, Basic Climbing, and Intermediate Climbing courses, as well as other Olympia branch members. In addition, the committee will seek to offer both full courses and refresher courses for current leaders within the Branch. Finally, the committee is charged with ensuring that all practices of all operating committees of the Climbing Division operate as safely as possible, and adhere to both Mountaineer standards and common sense standards of safety.

b) The MOFA committee will consist of as many members as needed to fulfill its purpose, but shall have no less than three members, including its chair. It is also highly encouraged that the committee have a member with legal/risk management background.

c) It will be the responsibility of the MOFA committee to run at least two full MOFA courses per year, and to offer at least two refresher courses.

d) It will be the responsibility of the MOFA committee to assist and support, as needed, the Intermediate Climbing Committee in the ‘Accident Response and Rescue’ field trip for its leaders, and to offer, as needed, an ‘Accident Response and Rescue’ seminar for Basic and Scrambling leaders in the branch.

e) It will be the responsibility of the MOFA committee to propose course fees and preliminary budgets to the Climbing Executive Committee and Branch Finance Committee annually.

f) It will be the responsibility of the MOFA committee to maintain adequate supplies and equipment to teach its courses, and also to provide first aid support for field trips and climbs of the other Climbing Division courses.


B. Course Eligibility and Requirements

a) Any member of the Mountaineers in good standing may sign up for any MOFA course or refresher, regardless of their involvement in the branch’s climbing programs. Priority of limited space, however, will be granted to students in the Climbing Division’s courses, followed by instructors of those courses.

b) In order to graduate from a MOFA course, participants must attend lectures and practice sessions, obtain a current CPR card, pass the written exam, pass the practical exams, assemble a proper first aid kit, and receive approval of the MOFA committee.

c) In order to graduate from a MOFA refresher course, participants must meet the specific requirements for that course, as outlined in advance by the MOFA committee.

d) MOFA certification is valid for three years from the date of course completion. Refresher course is also valid for three years from date of course completion.

C. Course Operations and Content

A full MOFA course must consist of the following elements:

a. Be at least 25 clock hours long, and not more than 30.

b. Require a CPR card be obtained, or offer CPR in the course.

c. Require reading of two texts, Mountaineering First Aid and Wilderness 911, both published by Mountaineers Books.

d. Have a written exam, covering both lecture material and readings from the text.

e. Have practical exams, covering a variety of real-life first aid scenarios.

f. Utilize the Mountaineers Seven Steps for Emergency Response.

D. MOFA Equivalency

Any member of the Mountaineers, based on prior experience or specific knowledge, may present the MOFA committee with an outline of such experience, and request a MOFA equivalency. Based on the information, the MOFA committee, at its sole discretion, may offer equivalency or waive course requirements.

E. Climbing Division Safety

a) It is the responsibility of the MOFA committee to act as the Climbing Division’s Safety committee, ensuring that all activities within the Division are offered in the safest manner possible for all participants.

b) At the beginning of each course, it is the responsibility of the MOFA committee to review student enrollment applications and note any medical conditions that will require care or


attention during the course. Information will be kept confidential, but passed on to the course chair to be used as needed to ensure the safety of all participants.

c) It is the responsibility of the MOFA committee to support the course committees by helping to ensure an adequate number of first aid leaders are available for course field trips and climbs.

d) It is the responsibility of the MOFA committee to commit a portion of its revenues from course fees to advanced training for MOFA instructors or climb leaders, in order to maintain current safety practices and first aid techniques, and to further increase safety within the branch. The committee may authorize both course fees and travel expenses for participants in courses such as Wilderness First Responder, EMT training, or advanced rescue training.

Part Six - Equipment Committee


a) The purpose of the Equipment committee is to, coordinating with each of the other operating committees, care for, maintain, and replace equipment utilized by the division’s courses and operations, in a safe and cost-effective manner.

b) Membership in this committee shall consist of as many members as needed to complete its responsibilities, but shall be at least three members, including the chair.

c) It will be the responsibility of the Equipment committee to ensure that branch equipment is used appropriately for Mountaineer course field trips and climbs, and not for private activities.

d) It is the responsibility of field trip and climb leaders to check-out equipment in a manner developed by the equipment committee, to use it in a safe manner, and to return and check it back in, cleaned and ready for its next use. All damage must be reported immediately to the Equipment committee chair.

e) It is the responsibility of the Equipment committee, with the support of the Climbing Division committee, to inspect, at least annually, all branch equipment used by the climbing division, and retire damaged or over-used equipment before it becomes a safety hazard.

f) Club ropes will be retired from use on climbs a maximum of five years from date 3f purchase, or when they are deemed ready for retirement, whichever is first.

The Mountaineers Climbing Programs Minimum Club-Wide Standards

Introduction

These standards were first developed in 1999as a joint effort of the Chairs of the Climbing Committees of The Mountaineers (Bellingham, Everett, Olympia, Seattle, Tacoma and Wenatchee Branches). The purpose of these standards is to establish a uniform set of minimum requirements for all of the Climbing Programs offered by The Mountaineers. These uniform


standards will make it easier for students from the various Branches to participate in the activities of Branches other than the one with which they are directly affiliated. In addition, these uniform standards will make it easier for The Mountaineers to describe its Climbing Programs to interested parties outside the organization.

In developing these initial standards, care was taken to maintain the autonomy of the various Branches. Each Branch retains ultimate responsibility for the implementation of its Climbing Programs.

A Climbing Standards Committee (CSC) was formed in January 2004 under the auspices of the Management Committee to revise the Standards. The CSC was comprised of members of the Bellingham, Everett, Olympia, Seattle, Tacoma, and Kitsap branches. During 2004, the Wenatchee Branch was dissolved and Snoqualmie Foothills branch was formed. The latter does not yet have a climbing program. Several revisions were circulated throughout the year by means of e-mail, resulting in a draft that was reviewed at the Climbing Summit meeting on November 21,2004 at the Seattle Clubhouse. A final draft was approved at that meeting. The standards for the Intermediate Climbing Program were expanded significantly, and new standards were introduced for the Crag Climbing courses at the Seattle and Everett Branches.

Definitions

Brunch: Subdivision of The Mountaineers; includes Bellingham, Everett, Olympia, Seattle, Tacoma, Kitsap and Snoqualmie Foothills.

Climb: Any trip that is an alpine, glacier, rock, ice, or mountaineering climb as defined by the Branch Climbing Committee offered as a Basic, Intermediate or Crag Climb.

Club Climb: A climb that is not open to students

Basic Climb: An alpine climb that satisfies the requirements for Basic Climbing Course experience climbs. Basic Climbs are further designated as Rock, Glacier or Alpine.

Intermediate Climb: An alpine climb that satisfies the requirements of the Intermediate Climbing Course for experience climbs. Intermediate Climbs are further designated as Rock, Ice (alpine or water ice), Mountaineering or Winter.

Crag Climb: A rock climb that does not involve significant off trail travel or snow on the approach and that satisfies the requirements for Crag Course experience climbs.

Climbing Committee: The group of individuals within a Branch responsible for the Branch climbing program.

Climb Leader: A person who plans a Climb and is responsible for decision-making before and during the Climb.

Instructor: A person who teaches or assists at course field trips or practice sessions. (Qualifications for instructors are described in the sections that follow.)


MOFA: Mountaineering Oriented First Aid is a course offered by The Mountaineers,

STANDARDS FOR THE BASIC CLIMBING PROGRAM

Basic Course Content

Prerequisites:

None.

Skills

Basic Climbing Course content must include demonstrated competency in the following essential skills:

1. Belaying with a device such as an ATC device or other tube-type device, Reverso, etc., and using a Munter hitch. Figure 8 devices are not acceptable.

2. Rappelling by at least two methods, including a device and the carabiner brake system.

3. Self-belaying on rappel, using any of the following: the autoblock, prusik or leg wrap.

4. Belay tie-off and escape from system using friction knots.

5. Roped glacier travel, and crevasse rescue by a single rope method other than direct pull, including the 2-Pulley Rescue (3:l) and the C-Pulley Rescue (2:l).

6. Knots and their application: water knot, rewoven figure eight, double fisherman's (grapevine), double bowline, clove hitch, Munter hitch, prusik, girth hitch, figure eight on a bight.

7. Ice axe arrest, in all body positions, and while wearing a pack, including team arrest while roped.

8. Quick belaying on snow, such as the boot-axe or the carabiner-axe belay.

9. Snow travel, roped and unroped (including crampon use, and avalanche safety and awareness), step kicking, rest step, self-belay with axe, plunge stepping.

10. Navigation using a map and compass.

11. Rock climbing: following in boots on 4* Class and low 5" Class terrain, including cleaning protection from a route.

12. Snow anchors: picket in both stake and dead man configuration, and snow bollard.

13. Running belays using pickets, flukes and/or similar snow anchors.

14. Ascending a fixed line by use of a friction knot system.


15. Snow camping and emergency shelters.

16. Simple belay anchors, such as slings tied around trees, boulders and through tunnels and the proper use of the girth hitch.

17. Students should be able to demonstrate that they have the adequate physical conditioning necessary for alpine climbing.

18. Demonstrate knowledge of the Ten Essentials System and The Climbing Code.

19. Minimum impact travel and camping.

Outside requirements

1. A First Aid requirement is satisfied by MOFA or equivalent, and must be current at the time of graduation.

2. The Mountaineers Navigation Course is an option in lieu of map and compass training within the course.

3. Stewardship requirements include a one-day trail maintenance project or other approved conservation project such as an alpine meadow restoration.

4. Basic Course Equivalency may be offered at the discretion of the branch and must include either a written exam or resume of climbing experience and a one-day practical exam in the field.

Graduation requirements

1. Must pass final written examination.

2. Attend all lectures and field trips with satisfactory performance at each.

3. Must complete three experience trips that reach a summit, including at least one Basic Rock and one Basic Glacier climb.

Basic Climb Leader Requirements

1. Minimum age is 18 years.

2. Member of The Mountaineers in good standing.

3. Must be a graduate of the Basic Course or have been awarded Basic Course Equivalency.

4. Must be able to demonstrate ability to lead on fifth class rock.

5. Must have attended a Leadership Seminar within two years prior to becoming a Climb Leader. Each Branch Climbing Committee shall define those activities that meet the requirement of a Leadership Seminar.


6. A leader must have led a climb within the past three climbing seasons to maintain a current leader status.

7. Must have approval from the branch climbing committee.

Basic Field Trip Instructor Requirements

1. Must be a graduate of the Basic Climbing Course or have been granted Basic Course Equivalency.

2. Must have attended an instructor refresher seminar or an Intermediate Course fundamentals review.

STANDARDS FOR THE INTERMEDIATE CLIMBING PROGRAM

Prerequisites:

Must be a Basic Climbing Course graduate or have been granted Basic Course Equivalency.

Skills

1. Leading on rock up to Grade II, Class 5.5.

a) Placement of both passive and active protection (e.g., wires, hexes, cams).

b) Omni-directional anchors in accordance with ERNEST principles.

c) Belay anchors.

d) Hanging belays and swinging leads.

e) Redirecting the belay through an anchor.

2. Leading on alpine ice.

a) French and German crampon/axe techniques.

b) Placement of ice protection (ice screws and pickets).

c) Running belays.

d) Anchors. Rappel anchors, including Vee-threads (Abalakov)

3. Small party self-rescue, including raising and lowering systems.

4. Winter mountaineering.

a) Winter bivouacs.


b) Mixed climbing techniques.

c) Avalanche awareness and safety equivalent to a Level 1 training course.

Outside Requirements

Must be current in MOFA or equivalent, to graduate from the Intermediate Climbing Course

Experience Trips for Graduation

1. Must complete a minimum of five rope leads on successful Basic Climbs, of which two must be rock and two must be glacier.

2. Must complete five summits on Intermediate Climbs in which the student swings leads. These climbs must include at least two rock climbs, and two ice climbs.

3. Must summit on at least one winter climb.

Intermediate Climb Leader Requirements



3. Must be a student or a graduate of the Intermediate Climbing Course.

4. Must have satisfactorily completed all lectures and field trips.

5. Attended a Leadership Seminar within two years prior to becoming a Climb Leader. Each Branch Climbing Committee shall define those activities that meet the requirement of a Leadership Seminar.

6. Must have swung leads on at least two successful Intermediate Climbs including one rock and one ice.

7. Must have approval from the branch climbing committee.

STANDARDS FOR THE CRAGS COURSE

Prerequisites:

Must be able to climb at least 5.6 (YDS) on top rope. Using rock shoes to meet this prerequisite is acceptable.

Skills

Leading on Fifth Class Rock:


1. Placement of both passive and active protection (e.g. wired stoppers, hexes, cams and tricams)

2. Gear Anchors (SRENE or ERNEST) using the rope, slings a cordellette or a combination thereof.

3. Hanging Belays and Multi-Pitch Climbing.

4. Omni-directional and Oppositional Anchors to prevent the Zipper Effect during a fall.

5. Use of slings to manage rope drag and prevent gear from walking.

6. Rappelling with use of device and another method (carabiner brake, double-Munter Hitch)

Graduation Requirements

1. Must attend all lectures and complete all required field trips with satisfactory performance

2. Must complete a minimum of three Crag Climbing trips. A minimum of three pitches must be climbed per climbing trip. At least one of the climbing trips must include a multi-pitch climb.

3. Current MOFA certification or equivalent at time of graduation.

Crag Instructor Requirements

1. A graduate of the Crag Course, a graduate of the Intermediate Climbing Course or an Intermediate Climbing Course student who has completed all rock field trips.

2. Must be approved by the Climbing Committee.

Crag Trip Leader Requirements



3. Must have attended a Leadership Seminar within two years prior to becoming a Climb Leader. Each Branch Climbing Committee shall define those activities that meet the requirement of a Leadership Seminar.

4. A graduate of the Crag Course or someone holding Basic Course Equivalency and has two years experience leading multi-pitch rock climbs. Alternatively, an Intermediate graduate or an Intermediate Student who has two years experience leading multi-pitch rock climb also fulfills this requirement.

5. Current MOFA status or equivalent.


6. Attendance at an Intermediate Rock Rescue Methods field trip or attend a Small Party Self- Rescue Seminar.

7. Must be approved by the Climbing Committee to lead climbs.

Equipment

On Basic and Intermediate Climbs, climbers must carry:

1. A helmet that is appropriate for the climb type. Helmets are required on all rock climbs.

2. Food, clothing, and equipment appropriate for the climb type.

MINIMUM CLUB-WIDE STANDARDS FOR ACCIDENT RESPONSE ON A CLIMB

Before the trip:

1. Trip leader will make sure that someone in the party has current MOFA training or equivalent.

2. The party will carry at least one Mountaineers First Aid/Accident Report Form.

3. Trip leader will know the relevant jurisdiction(s) that the party will be in and have all necessary emergency telephone number(s).

4. Trip leader will let the party know who is responsible for party leadership if he or she becomes incapacitated.

5. Trip leader will designate the MOFA leader as the person who will direct the first aid response following an accident.

6. Trip leader will inquire about any pre-existing medical conditions that exist among party members.

At the time of an accident:

1. Trip leader or designee retains leadership of the party.

2. Initiate appropriate response (which may include calling the Sheriffs office of the county in which the accident occurred).

3. Call the Mountaineers Emergency Pager number if a call for outside assistance was initiated.

4. A Mountaineers First Aid/Accident Report Form must be filled out as first aid is performed, or as soon as practicable.

After the accident, the trip leader or designee is responsible for the following:


1. The Mountaineers must be notified as soon as practicable whenever injuries require outside assistance or medical care for the victim. See the Mountaineers First Aid Accident Report Form for procedures.

2. The trip leader or designee must file a copy of the First Aid Accident Report Form with the Executive Director within two weeks of the accident.

2004 Climbing Standards CommitteeBrian Hench, Everett IC, Standards Committee Chair (Managing Committee)Conny Anderton, Everett Intermediate CommitteeElaine Raymond, Kitsap Climbing CommitteeMike Maude, Seattle Climbing Chair (2005)Don Johnston, Bellingham Climbing Chair (Past)Don Schaechtel, Seattle Climbing Chair (2004)Dan Lauren, Tacoma IC ChairMark Hardin, Tacoma ChairSteve Glenn, Bellingham Climbing Chair (Managing Committee)Randy Nelson, Seattle Climbing CommitteeRobert Garrison, Everett Chair (2005)Mike Raymond, Kitsap Climbing CommitteeMike Bueler, Everett Climbing Chair (Past)

Draft Club-Wide Standards for the Alpine Scrambling

Draft Guidelines (February 21, 2004, as revised May 6, 2004, May 11 and 18, 2005)i

Definitions

The Mountaineers Alpine Scrambling Committees adopt the definitions of the following words and phrases, as set forth in the Club-Wide Standards for the Climbing Programs, dated 1/99,at page 2: “Branch,” “Climb,” “Climbing Committee,” “Climb Leader,” and “MOFA.” In addition, the following Definitions apply:

Alpine Scrambling/Scramble: Alpine Scrambling (AS) is wilderness travel, which often involves the scaling of snow and rock summits via off-trail routes, not usually intendedii to involve roped climbing techniques. Note: Some branches teach certain limited roped-climbing techniques as part of their scramble courses. Trips which are expected by their leaders to involve such a roped climbing technique may only be offered by branches that teach the technique in question. That a particular trip is expected to involve the use of such a technique must be announced in advance; the contemplated technique must be identified clearly enough so that potential trip participants who lack skill in the technique are able to determine their lack of qualification and to avoid the trip; and the leader of the trip in question must make a reasonable effort to determine that each party member who signs up for the trip understands the need for the skill in question and possesses competence in the skill.

i This Draft Three accommodates nearly all comments received from Branch representatives to date.ii Leaders will not plan to use climbing routes, although the need for such techniques may arise.


Alpine Scrambling Committee: Each branch shall maintain a roster of members of the branch’s Alpine Scrambling Committee (“BASC”), whose appointments shall be effective until specifically disapproved by the BASC. Each BASC shall use up-to-date knowledge, techniques, and equipment in its administration of the AS activities offered by its branch. Each BASC may offer alpine scrambling-related courses and seminars, appoint leaders and instructors, and determine the adequacy of the performance of a leader or of any other participant in any Mountaineers’ Alpine Scrambling activity offered by that branch. Any power or duty of a BASC set forth in these standards may be exercised by an appropriate delegate of the BASC. Each BASC may continue to use any instructor or leader approved by the BASC prior to July I, 2005.iii However, in the case of any leader or instructor approved before such date whose qualifications do not meet these standards for leadership or instruction, each BASC must, within a reasonable period, determine whether each such leader or instructor may require additional individualized training to bring the leader’s or instructor’s skills into compliance with these standards.

A BASC may withdraw such appointments, bar further participation in ASC activities, and/or impose limitations, including imposition of a requirement for further training, on any leader, instructor, or participant at any time without stating a cause. Notice of such withdrawal, bar, or limitation may initially be given to any affected person by any means of communication the BASC deems most effective in light of the exigency of the notification, but shall be given in writing as soon as reasonably possible. Such withdrawal, bar, or limitation may be given club-wide application if the notification so states, unless and until modified by an appropriate Mountaineers' body with jurisdiction over the matter in question.

Navigation Training: A course of instruction in the use of map and compass for off-trail travel, identification of map symbols, and estimation of times and distances. Navigation skills shall be demonstrated on one or more field trips.iv

Alpine Scrambling Leader: The person who plans a Mountaineers' scrambling trip, determines the trip rating and other standardized information which makes up the written trip notice, and is responsible for decision-making concerning the trip, including but not limited to conducting the trip itself.

Minimum Club-Wide Standards for the Alpine Scrambling Course

Trip Standards:

An ice axe and any other equipment specified by the leader shall be brought to the trailhead on each trip by each trip participant unless the leader dispenses with it. Each leader shall consider having a rope on each trip and must take along an adequate rope or hand-line on each trip involving significant exposure to steep scrambling terrain.v Likewise, leaders should require the use of helmets, crampons, snowshoes, and other items of gear anytime the weather, terrain, or other objective hazards suggest that such gear may be needed.

Course Standards:

iii Makes clear that all present persons are “grandfathered,” unless disapproved as provided.iv Prior draft references to UTM and GPS are deleted.v Rope is optional, unless mandated by the Branch. To help leaders, the presumption is that ice-axes are required.


An Alpine Scrambling Course ("ASC") must include competent class and field instruction in the following concepts and techniques:

1. Ten Essential Systems;

2. Snow travel;

3. Ice axe arrest;

4. Avalanche safety, awareness, and avoidance;

5. Navigation Training;

6. Rock scrambling and rockfall avoidance;

7. Minimum impact travel; and

8. Mountaineer Oriented First Aid (MOFA), if offered by the Branch.vi

Standards for Alpine Scrambling Field Trip Instructors:

An ASC field trip I instructor shall be:

1. A member in good standing of The Mountaineers;

2. A graduate of (or a holder of equivalency status for) the ASC or the Basic Climbing Course, or an ASC student who has previously completed the field trip in question; and

3. Approved by the BASC to instruct that field trip.vii

Standards for Alpine Scrambling Leaders:

Initial requirements for an Alpine Scrambling Leader, unless modified by the BASC in a particular case, shall include those for ASC Field Trip Instructors. In addition, a leader must be

1. At least 18 years of age;

2. Approved by the BASC to lead the scramble in question;

3. A graduate or holder of equivalency status of the Basic Climbing Course, or a graduate of the ASC and an additional BASC-approved leadership seminar teaching basic climbing skills appropriate to the scrambles to be led (which may include knots, roped travel, belay anchors, belaying, notification of authorities, and the response required in the event of an accident, etc.);viii

vi MOFA card need not be “current,” although refreshers are encouraged.vii Allows Field Trip Leaders to recruit for their trip.viii This language is intended to endorse leadership training for non-Basic-grad leaders.


4. Encouraged to instruct at each type of ASC field trip;ix

5. A mentored leader of at least one successful AS trip;

6. A MOFA graduate;

7. In conformance with any additional leadership training requirements imposed by the BASC or other appropriate Mountaineers' body, which may involve, among other things, attending a new leaders orientation session. Activities which meet the requirement of a new leaders orientation session shall be defined by each BASC.x

Requirements for continuing as a leader:

A leader shall

1. Remain a member of the Mountaineers in good standing;

2. Lead at least one Mountaineers' scramble within every consecutive three-year period from the date of initial approval as a leader, unless waived by the BASC in a particular case;

3. Not have his or her leadership status withdrawn by the BASC.

Standards for Accident Response on an Alpine Scramble:

Alpine Scrambling leaders shall follow the Club-Wide Standards for Climbing Accident Response, 1/99,as amended.

Compliance with Scrambling Standards:

Review of Standards: Together with such outside consultants as may from time to time be required by the managing committee of The Mountaineers, each BASC shall review these standards on an annual basis to assure that they remain appropriate and up-to-date fur the activities conducted by the BASC.

Participant Review: Each BASC shall maintain and provide clear notice of ways by which any scrambling course or trip participant may communicate suggestions, concerns, or problems to the BASC regarding any aspect of the participant's experience with any course activity or trip, or regarding the overall course curriculum, instructor or leadership training, or scramble program offered by the BASC. Any such participant communications shall be reviewed and responded to in a timely and appropriate manner by the BASC.

Review of Compliance: Each BASC shall develop a written curriculum and instructor list and review, them for compliance with these standards annually. Any changes in course content or instructor training and qualifications necessary to maintain compliance with these standards shall be effected before the next offering of course activities. Likewise, each BASC shall maintain an

ix Accommodates small branch concerns about recruiting sufficient leaders.x Most Branches were concerned that, although such a Seminar was needed, it did not yet exist.


appropriate record of the qualifications of its leaders and shall review it for compliance with these standards on an annual basis. Any training or mentoring of any leader necessary to maintain compliance with these standards, and any limitation on such leader’s eligibility to lead scrambles for that BASC, shall be effectuated in a timely manner. In addition to the required written curriculum and lists, each BASC shall maintain such additional documentation as may be necessary and convenient to record and review student, instructor, leader, and participant performance, including but not limited to documents tracking student progress, field trip and trip reports, incident and injury reports, and communication with participants regarding course, trip, or other scramble program concerns.

353 Sea Kayaking

General Statement

It is the policy of the branch that the Sea Kayaking Activity Committee shall, as volunteer resources allow; provide opportunities for qualified Mountaineer members to participate in courses, training, trips, and social activities in a manner that supports the mission and values of the Mountaineers organization and its membership.

References

Olympia Sea Kayak Committee Minutes February 16 and March 16 2005. Committee recommendation in 2003 to revise charter. Branch Board review in September 2005 and adoption October 2005.


Committee members should have sufficient knowledge of kayaking to competently participate with the administration of the sea kayaking activity. It is desirable that all committee members be basic sea kayak course graduates or been granted and equivalency rating.

Term of Service

One year beginning October 1 each year

Elections and Appointments

Nominations and elections for the next year’s officers shall occur at the September kayak meeting. The current kayak chair shall ensure the election meeting notice is published in the Go-guide and on the website. An email should be sent to everyone on the entire Olympia kayak email list a week or two before the meeting. Elections for positions are approved by majority vote of all Olympia Mountaineer kayakers present at the September meeting. The committee shall submit the name of the newly elected chair to the Olympia branch board for final approval at the October meeting.


Committee Actions

A minimum number of five committee members need to be present at the monthly meeting for official business and voting to be carried out. Voting is generally open to any qualified Mountaineer kayaker present at the meeting; however the committee may, at its discretion on a case by case basis, restrict voting to committee members present. No person may vote in absentia.

Committee Positions

For the purpose of continuity and order the committee shall be formed from the following positions as volunteer resources allow. Additional positions may be necessary and could be created at the discretion of the committee.

1. Chair

2. Chair elect

3. Basic Course Coordinator

4. Basic Course Helper

5. Budget Coordinator

6. Trips Coordinator

7. Secretary

8. Equivalency Coordinator

9. Leadership development/Training

10. Pool coordinator

11. Social coordinator

12. Conservation Coordinator

13. Paddler Development Coordinator

14. Paddle Pin Administrator

Responsibilities

Organize, plan, and administer kayaking related activities, training, trips, and social events. This includes offering a comprehensive basic sea kayaking course one time each year.

Plan for revenue and expenses and submit committee budget for officer’s committee approval.


Recommend and/or approve new leaders, instructors, mentors: and equivalents on a case by case basis.

Maintain integrity of minimum club-wide standards for kayaking.

Recognize volunteers in a manner that is consistent with club-wide and branch policy.

Approved: October 12, 2005

361 Ad Hoc Committees

General Statement

From time to time it is desirable to have a temporary committee for a special purpose (ad hoc) not within the normal responsibility of any standing committee. The purpose of such a committee and the names of those appointed to it shall be announced in THE MOUNTAINEER.

Term of Service

As long as necessary to accomplish the purpose, but not over one year from the date of committee inception. If the work is not completed in one year, the committee chair shall report the status of the work to the branch chair who may reappoint the committee and/or take whatever action is appropriate.


400 OFFICERS COMMITTEE POLICIES

Subject Index

401 Club Standards

402 Duties of Branch Officers

403 Course Budgeting and Fee Setting

404 Course Registration

405 Non-Member Participation and Course Fees

406 Transportation

407 Reimbursement of Expenses

408 Library Access

409 Library Acquisition & Disposal

410 Leadership Guidelines


411 Climbing Rope Retirement

412 Climbing Course Equivalency

413 Scrambling Course Equivalency

414 MOFA Course Equivalency

415 Branch Funds

416 Hotline

417 Policy Revisions

418 Contributions/Donations

419 Awards (Type and Requirements)

420 Records Retention Schedule

402 Duties of Branch Officers

General Statement

It is the policy of the Branch officers that, to facilitate the orientation of newly elected officers and foster consistency in the quality of Branch administration from year to year, the scope of responsibilities and duties of each Branch office shall be delineated and made available to all future candidates for Branch office.

References

Officers Committee meeting minutes, September 21, 1989. Articles IV, V. and VIII, Rules Governing the Olympia Branch of the Mountaineers, dated March 15, 1994.

Terms of Office

All officers shall serve a two Year term. The chairperson-elect shall be elected each year. and shall serve one year as the chairperson-elect and one year as chairperson.

The trustee and secretary shall serve two year terms and be elected in I even numbered years.

The treasurer shall serve two years and be elected in odd numbered years.

To initiate the staggered two year terms in 1994, a chairperson-elect, trustee and secretary shall be elected to serve a two year term. The treasurer and chairperson shall be elected to serve a one Year term.


Duties of the Trustee

The trustee of the Olympia Branch is a member of The Mountaineers Board of Trustees. The Mountaineers Board of Trustees shall control all expenditures, make rules and determine policy for the use of the club's property and programs, and act for the interest of the club in any way not inconsistent with The Mountaineer Bylaws. (Mountaineers Bylaws, 111, 1, 3/1/89.)

In addition to the duties set forth in Article 111of the Bylaws of The Mountaineers, the trustee "shall represent the Olympia Branch at the meetings of the Board of Trustees ...and shall report to the Officers Committee on the proceedings of the Board of Trustees when so requested by the chairperson." (Rules Governing the Olympia Branch of The Mountaineers, V, 5.)

Carrying out the intent of the above Mountaineers and Olympia Branch Rules, policies and past practice requires the trustee to:

Serve a two-year term beginning October 1, on even years.

1. Attend all Mountaineer Board meetings (.currently scheduled for the first Thursday of each month, except July picnic date set by Board)

2. Attend all Olympia Officers Committee meetings (currently scheduled for the third Thursday of each month).

3. Serve on various ad hoc, board, and/or advisory committees as assigned by the president of The Mountaineers.

4. Attend Branch meetings and other activities as requested by the Branch chairperson. Benefits and Compensation. The trustee will receive:

a. Some of The Mountaineers publications

b. Reimbursement for mileage traveled round-trip from home to Board meetings in Seattle for mileage traveled round-trip from home to Officers Committee meetings in Olympia, whichever is greater (policy does not include travel to other committee meetings, see meeting minutes. 9/21/89).

c. An invaluable "education."

Duties of the Chairperson

The Chairperson must ensure that the Branch is fiscally responsible at all times and act as spokesperson for the Branch. Carrying out the intent of The Mountaineers Bylaws and Olympia Branch Rules, policies and past practice requires the chairperson to:

1. "Preside at all Branch meetings and meetings of the Officers Committee...appoint all other committee members." (Article V.1.. Rules Governing the Olympia Branch of The Mountaineers, dated May I, 1990.)


2. Schedule meetings of the Officers Committee "at least monthly September throughJune." (Article VII1,I Rules Governing the Olympia Branch of The Mountaineers, dated May 1, 1990.)

3. "...Cast the deciding vote in the event of a tie vote [of officers]." (Article MII.2, Rules Governing the Olympia Branch of The Mountaineers, dated May 1, 1990.)

4. Provide overview of the Branch, club, and courses.

5. Attend other Branch activities.

6. Prepare the Branch annual report and submit to Club Secretary.

Duties of the Chairperson-elect

The Chairperson-elect shall study and learn the club and branch governing documents and prepare to serve as chairperson. Additional duties and responsibilities are determined and assigned by the chairperson.

Duties of the Social Chairperson

(Formerly the vice-president – changed 1-2000) The Social Chairperson is responsible for arranging all programs for Branch meetings

Carrying out the intent of The Mountaineers Bylaws and Olympia Branch Rules, policies and past practice requires the Vice Chairperson to:

1. Prepare a budget for all Branch meetings and the picnic during the fiscal year and present regular expenditure reports to the Officers Committee.

2. Coordinate room reservations for all Branch activities at the Olympia Center.

3. Prepares an annual report and submits it to the Officers Committee at its October meeting

Major Annual Activities

Branch Meetings/Potlucks:

1. Schedule dates and times.

2. Arrange location(s).

3. Arrange publicity through bulletin and other announcements.

4. Select and assist speakers.

5. Send monthly speakers thank you letters and mileage reimbursements on behalf of the Olympia Branch.


6. Purchase general supplies.

7. Arrange for set-up and clean-up.

8. Purchase door prizes.

9. Host potluck meetings.

Picnic:

1. Organize a "picnic" committee to arrange all facets of the annual picnic: sign-up. entree, supplies, foodstuffs, beverages, .clean-up.

2. Arrange publicity through bulletin and other announcements.

3. Set date and time.

4. Reserve location.

5. Organize Chairperson's Annual Relay.

6. Host the annual picnic.

Duties of the Treasurer

The treasurer acts as "custodian" of Branch funds and is responsible for all fiscal concerns of the Branch, including the receipt and disbursement of monies and communications regarding the Branch's financial condition. (Article V,4., Rules Governing the Olympia Branch of The Mountaineers, dated May I, 1990.)

Carrying out the intent of The Mountaineers Bylaws and B ranch Rules, policies and past practice requires the treasurer to:

1. Oversee the collection and reimbursement of funds in connection with all Branch functions, activities. and providing guidelines for the handling and reporting of receipts and expenditures to those committee members who become accountable for any Branch funds or expenses.

2. The treasurer may pay bills up to $25.00 without a receipt as long as the bill has been approved by the appropriate committee chair or branch officer. Greater amounts must be brought to the Officers Committee for approval.

3. Ensure the Branch's funds are deposited and/or invested in a manner most conducive to smooth operational administration and are beneficial to the continued fiscal strength of the Branch.

4. Prepare and submit, for approval of Officers Committee at each monthly meeting, a balance statement listing Branch's current assets and liabilities along with comparable figures from previous year.


5. At the end of The Mountaineers fiscal year (September 30),prepare an annual report, including income statements and balance sheets, for presentation to Officers Committee at its October meeting and submission to the treasurer of The Mountaineers in Seattle.

6. Prepare annual budget for Branch.

7. Attend Branch meetings and other activities as requested by the Branch chairperson.

Duties of the Secretary

The is the "recording officer" and "official custodian of all branch records and reports "except the treasurer's reports and records. (Article V,3. Rules Governing the Olympia Branch of The Mountaineers, dated May I, 1990.)

Carrying out the intent of The Mountaineers Bylaws and Branch Rules, policies and past practice requires the secretary to:

1. Record the proceedings of each monthly Officers Committee meeting, and send a final draft copy of the meeting minutes to each officer prior to the next regular meeting.

2. Submit summary of Officers Committee discussion and action to magazine chairperson by the 20th of each month. Send approved copies of minutes to Seattle.

3. Periodically arrange for archiving of meeting minutes and other records of Branch activities with chairperson of Library and Records Committee.

4. Keep all copies of Branch policy and procedure manuals updated, a) at present. by notifying chairperson of Branch Rules and Policies/Procedures Review Committee of any decisions of Officers Committee which amend current Branch operations or practices, and b) devising and/or delegating appropriate update procedure.

5. Receive all ballots of Branch elections.

6. Notify all candidates of outcome of election and "preserve all ballots until new officers shall have been installed.'' (Article VI,2., Rules Governing the Olympia Branch of The Mountaineers, dated May 1, 1990.)

7. After all candidates have been notified, submit election results to bulletin chairperson for publication.

8. Attend Branch meetings and other activities as requested by the Branch chairperson.

9. Notify the club office of all course graduates including equivalencies.


403 Course Budgeting and Fee Setting

General Statement

It is the policy of the Officers Committee to provide consistently adequate financial support for the operation of courses sponsored by the branch. Further, it is the policy of the officers that all courses should be self-supporting and that the financial histories of courses shall be preserved to provide the basis for planning future courses.

References

Course Budgeting and Fee Setting Policy adopted May 19, 1988. Olympia Branch Officers Policy 316, Budget Committee.

Responsibilities of Course Chair

Each course chairperson is responsible for preparing a budget and recommendation for course fees to submit to the Officers Committee prior to the beginning of the course. At the end of the course, the chairperson is responsible for including a financial report in the annual report on course activities submitted to the Officers Committee.

Guidelines

Course chairperson should refer to worksheets and instructions contained in Course Budgeting and Fee Setting Policy adopted May 19, 1988.

All course budgets will be approved by the Officers Committee in advance. Course chairpersons may expend course funds without further approval, as long as the actual expenditures are not more than 10% over the total budget. Expenditures for items not anticipated in the approved budget or for costs exceeding 10%of the budget amount may be made with the advanced approval of the Officers committee.

Course budgets will include room rent for the Olympia Community Center or other facility.

Course budgets will include a use allowance (depreciation) for branch owned equipment, which shall be equal to the purchase price divided by the useful live in years.

Course budgets should include items such as supplies, printing, mailing, advertising, refreshments, food, lecturer fees, taxes and expenses, as appropriate.

405 Non-Member Participation & Course Fees

General Statement

It is the policy of the Officers Committee t?3 allow for non-members participation in certain branch sponsored courses and activities.


References

Course Budgeting and Fee Setting Policy, adopted May 19, 1988; Olympia Branch Officers Policy 403, Course Budgeting and Fee Setting.

Stipulations

Non-members may enroll in courses approved by the Officers Committee. Enrollment entitles nonmembers to participate in lectures and field trips only. Members must be given priority in enrollment if the enrollment limit is exceeded.

Course fees for non-members enrolled in branch sponsored courses will include a surcharge of one-half annual dues, rounded to the nearest dollar.

The Mountaineers Guest Policy applies to non-members' participation on trips: a limit of two per person per calendar year.

If a non-member joins the club before completion of the course, the surcharge will be applied toward membership fees.


406 Transportation

General Statement

It is the policy of the Officers Committee to establish fair transportation reimbursements for drivers for activities and official club business.

References

The Mountaineers Board Policy M16,March 9, 1989.

Activities

Members transported on Mountaineer activities or outings shall reimburse the driver at the current rate established by the Officers Committee

Business

Private vehicles used for the purpose of Mountaineer business and authorized by the Officers Committee shall be reimbursed at the rate of the current Internal Revenue Service standard. The trustee shall be reimbursed for mileage to and from Olympia and Seattle for regular board meetings. All other reimbursement shall be authorized in advance by the Officers Committee.



407 Reimbursement of Expenses

General Statement

There are occasions when it is desirable to use personal funds for legitimate club expenditures and then request reimbursement.

References

None

Implementation

Reimbursement of personal funds used for club expenditures may be made provided:

1. The item or service purchased is specifically provided for in the current budget and cannot be otherwise acquired more economically.

2. Permission to make the expenditure is given in advance by the appropriate committee chairperson or branch officer.

3. The reimbursement request is made through the appropriate committee chairperson or branch officer and shall not be submitted directly to branch treasurer.

4. An itemized bill, receipt, etc., accompanies the request. It shall be filed with the committee or treasurer records.

5. A request follows the treasurer's procedures and is made promptly after the expenditure occurs.


408 Library Access

General Statement

It is the policy of the Branch Officers that insofar as resources are available, the branch library will be open to serve the branch membership.

Library Hours

As noted in THE MOUNTAINEER (presently at most potluck meetings and by appointment).

Location

Presently the library is located at 718 Governor Stevens (Tom Whitney, 357-9418).


Check-out

Will be conducted by the librarian or designated volunteer.

Time

Thirty days with a 30-day renewal.

Renewal

Books may be renewed by telephone.

Limitations

Five books may be checked out at one time.

Nonmembers

Certain publications may be checked out only by permission of the librarian.

Lost Books

Nonmembers may use the library but may not check out materials. Lost books must be paid for or replaced. the librarian will determine the replacement cost and collect the fee.


409 Library Acquisition and Disposal

General Statement

It is the policy of the Branch Officers that, with the resources available, the library be relevant, useful and up-to-date.

References

Library Purchase Policy, October 16, 1986.

Acquisition Focus

A collection of material which reflects the club and branch purposes and interests:

1. Mountaineering History and Biography

2. Climbing Techniques

3. Expedition Accounts

4. Backpacking


5. Skiing

6. Camping

7. Nature Study

8. Conservation

9. Pacific Northwest History

10. Branch Activity Interests as added. (Some attention should be given to travel.)

Acquisition Criteria

One copy of each Mountaineer book published beginning July 1986.

All donations consistent with club purposes and above acquisition focus.

Not so highly specialized that it would have only fleeting or very narrow appeal.

Recommended by members.

Has received a number of good reviews.

Not faddish.

Fills voids in the existing collection.

Nature study books should be confined to the Pacific Northwest and Pacific Coast.

Trail and hiking guides should cover the Pacific Northwest and those areas likely to be traveled by members.

Purchases not included above, but reflecting efficient use of funds (e.g. garage sales, et al.) may be made at the discretion of the librarian.

Disposal Criteria

When the library has duplicate copies (unless there is good reason to retain more than one).

Is not in the main acquisition focus of the club.

Is dated.

Is severely damaged.

Books shall not be discarded just because they are old or have not recently been checked out.


Priority for Disposition

Sale to members--at a date and time announced at a regularly scheduled branch meeting, or in THE MOUNTAINEER.

Sale to others.

Monies Collected

The General Fund shall be used as the depository for library- generated funds.

Non-budget Purchasing

Non-budgeted funds for acquisition may be requested of the branch officers up to the amount transferred to the General Fund.

Donations

One of each Mountaineer publication given to the Board of Trustees shall be donated to the Timberland Library.


410 Leadership Guidelines

Generic Leadership Qualifications And Responsibilities

For bicycling, family activities , hiking , kayak/canoe, nordic skiing, singles and any other activity committees which may be formed.

Leader Qualifications

1. Demonstrates competence in the activity.

2. Shows an interest in the activity and has participated in the activity on several occasions.

3. Be at least 18 years old. (Under 18 years old may co-lead with another qualified leader who is 18 or older.)

4. Demonstrates leadership traits, as observed by other leaders.

5. Willingness to follow club and branch procedures.

Leader Responsibilities

Prior to the trip:

1. Takes sign ups from participants up to the trip limit.


2. Scouts or acquires the information needed for the activity.

3. Arranges meeting time and place.

At the meeting place:

1. Checks to see that participants are properly equipped for the planned activity.

2. Introduces the participants.

3. Appoints rear-guard as needed and the First Aid person.

4. Describes the planned activity, including the expected duration, turn-around point, etc.

After the trip:

1. Reports the result, including cancellations, to the committee chairperson.

2. Reports the number of participants to the committee chairperson.

3. Reports any problems with the activity or participants to the committee chairperson.

4. Reports any injuries to committee and branch chairpersons.

(IN SHORT: HAVE A GOOD TIME AND GET BACK SAFELY!! )

Participant Responsibilities

1. Arrive at activity meeting place on time.

2. Be concerned about the welfare of your other party members.

3. Remain with the group and make group decisions.

4. Pay your fair share of transportation costs.


Instructor Standards For Mountaineering-Oriented First Aid

Instructor Qualifications:

1. Graduate of MOFA Instructor Course.

2. Demonstrate an interest in the MOFA program and participate in the MOFA course.

Instructor Responsibilities:

1. Arrange dates and locations of MOFA courses.


2. Take course sign ups.

3. Acquire needed equipment and supplies.

4. Secure needed assistance including, but not limited to, instructors, evaluators and "victims."

5. Prepare and forward all necessary course paperwork.

Participant Responsibilities:

1. Pay the required fees in advance.

2. Read the required materials in advance.

3. Arrive on time.

4. Work cooperatively with other students.

Approved: December 4, 1991

Leadership Standards For Climbing

Leadership Requirements:

To lead climbs or Basic Climbing Field Trips the individual must be:

1. A member of the Mountaineers and have a waiver on file.

2. A basic climbing course graduate or basic climbing course equivalent.

3. Be at least 18 years old. (Under 18years old may co-lead with another qualified leader who is 18 or older.)

4. In addition, to lead rock or glacier, must be experienced as a rope leader on rock or glacier, and have one additional year of experience beyond graduation.

5. Subject to approval by the Climbing Committee.

6. A written Leaders List of those members who meet the above requirements will be maintained by the Climbing Committee.

Annual Review: The Climbing Committee shall annually review individual qualifications. New climbing course graduates and committee-approved course equivalents shall be added to the Leaders List. All persons on this list will be asked to instruct at field trips and to lead experience and club climbs.

Deletion Process: Members may be removed from the Leaders List by the committee either for cause or administratively.


1. For Cause:

a. The problem which is the basis for possible deletion will be put in writing and a copy sent to the leader in question and the Climbing Committee.

b. The leader will have the opportunity to reply in writing or in person to the Climbing Committee.

c. A decision will be made by the Climbing Committee at its next meeting and the leader in question shall receive written notification of the committee' s decision.

d. Any person deleted from the Leaders List may appeal the committee's decision to the branch officers' board.

e. If a leader is deleted, he or she may reapply for eligibility in writing one year after the decision of the Climbing Committee.

2. Administratively:

a. Due to inactivity.

b. By request.

Leader Expectations:

1. If in doubt about any student's ability or qualifications for a certain climb, contact the Climbing committee.

2. Scout or otherwise familiarize yourself with the climb.

3. Confer with your assistant leader about instructions for the party; meeting place, car pooling, equipment, etc.

4. Plan for any special items that you as a leader may want to take for added safety, e.g. ropes, etc.

5. For extended outings, consider a pre-trip meeting to plan the trip, allocate gear, anticipate problems, etc.

6. Leave an itinerary with a responsible person. Include the party members' names, phone numbers, vehicle descriptions/license, route, camp location. estimated return time and who and when to contact if you don't return at the expected time.

7. At least two party members (including yourself) must be Basic Climbing graduates or Basic Equivalents.

8. If you can not lead your schedule climb, notify the Climbing Committee to arrange for someone else to lead the trip or reschedule the climb for later date. DO NOT CHANGE THE


PEAK YOU ARE SCHEDULED TO CLIMB. All climbs must be approved by the Climbing Committee. Failure to do so may result in students receiving no credit for the climb.

9. Designate the most qualified member in your party as MOFA leader. It is preferable that this person not be climb leader and that they have a valid MOFA card.

10. Comply with the Climbing Code.

11. UIAA-approved helmets must be worn by all participants on rock climbs.

12. The maximum party limit is 12 people.

13. Survey members of the party for special medical problems (diabetics insect stings, allergies, etc.) and location of required medication.

14. Make sure that everyone has the required clothing and equipment. not allow anyone who doesn't have the necessary clothing and equipment to participate in the climb.

15. At the end of the trip the trip leader will advise all members of the party when departure may take place.

16. After the trip the leader will make a written report (including canceled and/or unsuccessful trips) to the committee.

Participant Expectations:

1. Sign up for trips with the designated person by no later than 9:00 p.m. two days prior to the trip. Early sign up is necessary to provide adequate time to prepare detailed trip plans according to the size of the group.

2. Leave information about your destination, expected return time and trip leader's phone number with a responsible person. Instruct this .person that if you are unreasonably late, they should call the designated contact person and NOT the emergency organization.

3. Be on time.

4. Bring the equipment required. The necessary equipment for each trip will be defined by your trip leader.

5. Be cautious. There is always a degree of risk in any trip. Pay attention to, and follow, your leader's instructions. your safety and enjoyment are directly related to your cooperation. Stay with the party.

6. Be responsible. While on any trip, you automatically assume a responsibility to your fellow party members which takes precedence over any other personal obligation. Respect the concerns of other party members and be patient.



8. Notify the leader of any special medical problems and the location of any required medications.

9. At the end of the trip, no one may leave the trailhead 'until dismissed by the leader.

Dissemination:

The Climbing Committee will include a copy of these Leadership Standards with each invitation to lead trips and with the package (Course Handbook) of materials provided to each Basic Climbing Student.


Leadership Standards For Scrambling

Leadership Requirements:

To lead scrambles or scramble Field Trips the individual must be:

1. A member of the Mountaineers and have a waiver on file.

2. A basic climbing course graduate or basic climbing course equivalent.

3. A scramble course graduate with experience as a hike leader and having functioned as a scramble assistant leader.

4. Be at least 18 years old. (Under 18 years old may co-lead with another qualified leader who is 18 or older.)

5. Subject to approval by the Scrambling Committee.

6. A written Leaders List of those members who meet the above requirements will be maintained by the Scrambling Committee.

Annual Review: The Scrambling Committee shall annually review individual qualifications. New basic climbing and scrambling course graduates and committee-approved course equivalents shall be added to the Leaders List. All persons on this list will be asked to instruct at field trips and to lead experience and club scrambles.

Deletion Process: Members may be removed from the Leaders List by the committee either for cause or administratively.

1. For Cause:

a. The problem which is the basis for possible deletion will be put in writing and a copy sent to the leader in question and the Scrambling Committee.

b. The leader will have the opportunity to reply in writing or in person to the Scrambling Committee.


c. A decision will be made by the Scrambling Committee at its next meeting and the leader in question shall receive written notification of the committee's decision.

d. Any person deleted from the Leaders List may appeal the committee's decision to the branch officers' board

e. If a leader is deleted, he or she may reapply for eligibility in writing one year after the decision of the Scrambling Committee.

2. Administratively:

a. Due to inactivity.

b. By request.

Leader Expectations:

1. If in doubt about any student's ability or qualifications for a certain scramble, contact the Scrambling committee.

2. Scout or otherwise familiarize yourself with the scramble.

3. Confer with your assistant leader about instructions for the party; meeting place, car pooling, equipment, etc.

4. Plan for any special items that you as a leader may want to take for added safety, e.g. ropes, etc.

5. For extended outings, consider a pre-trip meeting to plan the trip, allocate gear, anticipate problems, etc.

6. Leave an itinerary with a responsible person. Include the party members' names, phone numbers, vehicle descriptions/license, route, camp location, estimated return time and who and when to contact if you don't return at the expected time.

7. At least two party members (including yourself) must be Basic Climbing graduates, Basic Equivalents or Scramble graduates.

8. If you can not lead your schedule scramble, notify the Scrambling Committee to arrange for someone else to lead the trip or reschedule the scramble for later date. 00 NOT CHANGE THE PEAK YOU ARE SCHEDULED TO SCRAMBLE. All scrambles must be approved by the Scrambling Committee. failure, to do so may result in students receiving no credit for the scramble.

9. Designate the most qualified member in your party as MOFA leader. It is preferable that this person not be scramble leader and that they have a valid MOFA card.

10. Comply with the Climbing Code.


11. UIAA-approved helmets must be worn by all participants on rock scrambles.

12. The maximum party limit is 12 people.

13. Survey members of the party for special medical problems (diabetics insect stings, allergies, etc.) and location of required medication

14. Make sure that everyone has the required clothing and equipment. DO not allow anyone who doesn't have the necessary clothing and equipment to participate in the scramble.

15. At the end of the trip the trip leader will advise all members of the party when departure may take place.

16. After the trip the leader will make a written report (including canceled and/or unsuccessful trips) to the committee.

Participant Expectations:

1. Sign up for trips with the designated person by no later than 9:00 p.m. two days prior to the trip. Early sign up is necessary to provide adequate time to prepare detailed trip plans according to the size of the group.

2. Leave information about your destination, expected return time and trip leader's phone number with a responsible person. Instruct this person that if you are unreasonably late, they should call the designated contact person and NOT the emergency organization.

3. Be on time.

4. Bring the equipment required. The necessary equipment for each trip will be defined by your trip leader.

5. Be cautious. There is always a degree of risk in any trip. Pay attention to, and follow, your leader's instructions. your safety and enjoyment are directly related to your cooperation. Stay with the party.

6. Be responsible. While on any trip, you automatically assume a responsibility to your fellow party members which takes precedence over any other personal obligation. Respect the concerns of other party members and be patient.


8. Notify the leader of any special medical problems and the location of any required medications.

9. At the end of the trip, no one may leave the trailhead until dismissed by the leader.


Dissemination:

The Scrambling Committee will include a copy of these Leadership Standards with each invitation to lead trips and with the package (Course Handbook) of materials provided to each Basic Scrambling Student.


412 Basic Climbing Course Equivalency

General Statement

The Branch officers recognize that there are other formal climbing instructional programs and other methods of learning to climb in addition to The Mountaineers’ basic climbing course. Individuals who have not learned to climb with The Mountaineers may want to participate in club climbs or enroll in the Intermediate Course. Accordingly, individuals from other climbing backgrounds may apply for and receive Basic Climbing Course Equivalency status.

References

Olympia Branch Officers Policy 351 Letter from Climbing Committee to Officers Committee on Basic Equivalency, dated December 11, 1981

Eligibility Criteria

An applicant for Basic Climbing Course Equivalency must:

1. be a current member of The Mountaineers, age 18 or over;

2. complete application including a fee payment in the amount of half the current basic climbing course fee and sign waiver; and

3. have the application accepted by the Climbing committee.

Requirements

The following requirements are to be completed within two years of the Climbing Committee’s acceptance of equivalency application:

1. demonstrate an acceptable level of climbing skills and experience by:

a. completing the Olympia branch belay practice field trip in a safe and competent manner;

b. serving as an assistant instructor at the Olympia branch’s rock, snow and glacier travel field trips; and

c. completing one (1) basic rock climb and one (1) basic glacier climb offered by the Olympia branch.


2. hold a valid MOFA card (Mountaineering Oriented First Aid).

3. be approved by the Climbing Committee.

Privileges

A person possessing Basic Climbing Course Equivalency status is entitled to participate in all club activities for which graduation from the Basic climbing course is a prerequisite.


Attachment 1: Climbing Committee Step-By-Step Procedure For Acting On Requests For Basic Climbing Course Equivalency

STEP 1: Upon receiving the request for basic climbing course 0equivalency, send Application Form (Attachment #2) and a copy of the Olympia Branch Officers Policy #412 to the applicant.

STEP 2: When the application is returned, review it. After determining satisfaction of eligibility criteria and what, if any, conditions, in addition to the policy requirements are to be imposed on the applicant, send the applicant Attachment #3. Attachment #4 is appropriate to mail as a final answer in cases where the applicant does not meet the basic requirements.

STEP 3: After the applicant has completed the required items and provided necessary documentation to the Climbing Committee, send the applicant Attachment #4, appropriately completed

STEP 4: As a final action, notify the Olympia Branch Secretary so that the applicant's status can be recorded properly (Send copy of Attachment #4)

Date: March 1, 1994

Attachment 2: Application Form Request For Basic Climbing Course Equivalency

This request should be forwarded to the Climbing Committee Chairperson of the Olympia Branch of The Mountaineers. Use another sheet to answer the questions if needed.

1. Name.

2. Address and phone number, including work phone if that is appropriate

3. Name of organizations sponsoring climbing courses you have taken

4. Date of completion of above-named courses

5. Lecture topics covered. Be specific and detailed (rock, snow, ice).

6. Field trips attended, including the specific objectives of each


7. Itemized list of the course graduation/completion requirements.

8. List of the required rock and glacier climbs necessary for you to complete the courses named

9. Complete resume of your climbing/mountaineering experience other than the above.

Signature of Applicant:

Note: Please enclose fee payment in the amount of S with your application.

Date: March 1, 1994

Attachment 3: Response to Climbing Equivalency Application

THE MOUNTAINEERS, OLYMPIA BRANCH

Date:

To:

Your request for Basic Climbing Course Equivalency has been reviewed. The following requirements must be completed within 2 years prior to your being granted equivalency

1. Complete the Belay Practice Field Trip as a student.

Leader's signature if successfully completed date

2. Serve as assistant instructor at the following Field Trips: Leader's signature date:

Rock Fundamentals

Rock 1

Rock 2

Snow 1

Snow 2

Glacier Travel

Crevasse Rescue

3. Complete following climbs:

Climb:

Rock climb (basic experience)



Climb:

Glacier climb (basic experience)


4. Other requirements: (MOFA (Mountaineering Oriented First Aid). et. al.)

Please submit a copy of the above completed form to the Climbing Committee Chairperson when all requirements are ma. if you have any questions. call the Chairperson at

Climbing Committee Chairperson, Olympia Branch

Date: March 1, 1994

Attachment 4: Reply to Climbing Equivalency Application

Your application for Basic Climbing Course Equivalency has been reviewed and is: GRANTED / NOT GRANTED

If not granted, we recommend you enroll in the Olympia Basic Climbing Course.

If granted. the Club Office has been notified: (date)

Olympia Climbing Committee Chairperson

cc: Branch Secretary.

Date: March 1, 1994

414 MOFA Equivalency

General Statement

It is the policy of the branch officers that members who meet eligibility criteria and complete all requirements listed below will be granted MOFA equivalency.

References

Based on traditional practice of The Mountaineers.

Eligibility Criteria

Practicing medical doctors, nurses, medics, holders of current EMT or First Responder certificates are eligible to apply for MOFA equivalency.


Requirements

1. Successfully complete a written exam on emergency medical care in back country situations.

2. Complete a 2-session evaluation of practical aspects of mountaineering first aid. One session will be held at a regularly scheduled outdoor (Priest Point Park or Camp Long) practical exam.

3. Submit documentation of first aid or professional certification and current CPR card to MOFA committee.

4. Be approved for equivalency status by MOFA committee.


416 Hotline

General Statement

It is the policy of the Branch officers to provide information about The Mountaineers to prospective members and the general public. It is also the policy of the Branch officers to provide members with a single point of contact. known as the "hotline," to coordinate unscheduled activities.

Point of Contact

Presently, Roy and Grace Teague volunteer as the point of contact.

Telephone Numbers

The general information number listed in the US West local directory is 943-2352. The number is listed under "Mountaineers, The" in the business white pages and under the category "Clubs" in the yellow pages. Calls on this number are call-forwarded to the following "hotline" number. The "hotline" number is intended for use to coordinate unscheduled Mountaineer and private activities. The number published in the Mountaineer Magazine is 943-2352.

Recommended Hours

Recommended hours for hotline use are 8 a.m. to 5 p.m. daily.

417 Policy Revision

General Statement

It is the policy of the Officers Committee to put into written form all official branch policies.


References

Revised Rules, May 1990; Legend to Proposed Rules, April 1990; and Rules in effect April 1990.

Responsible Officer

The secretary.

Method

Review the proceedings of each Branch Officers meeting to determine if action has been taken which would require additions, deletions, or revisions to the policies.

Draft written policy in conformance with Officers Committee action.

Present draft policy to the officers for ratification at the next Officers Committee meeting.


418 Contributions/Donations

General Statement

It is the policy of the Branch to support the purposes of The Mountaineers by making contributions to other organizations and individuals. Further, it is the policy of the branch to make contributions consistent with priorities established each year.

References

None

General Criteria

Contributions shall be consistent with the purposes of The Mountaineers:

To explore and study the mountains, forests and watercourses of the Northwest;

To gather into permanent form the history and traditions of this region;

To preserve by the encouragement of protective legislation or otherwise the natural beauty of Northwest America;

To make expeditions into these regions in fulfillment of the above purposes;

To encourage a spirit of good fellowship among all lovers of outdoor life.


Total monetary contributions for one year shall not exceed 7per cent of the previous year’s total income from dues, interest, and donations to the branch general fund (does not include donations received and earmarked for special purposes).

Contributions shall be consistent with pre-established priorities adopted by the Officers Committee each year.

Anticipated donations/contributions shall be included in the Branch Annual Budget.

Contributions should reflect interests of the Branch membership.

Appropriate Purposes

Examples of subjects consistent with The Mountaineers purposes:

Conservation issues based on priorities established each year.

Memberships in organizations/clubs with goals consistent with the purposes of The Mountaineers.

Scholarships related to conservation or preservation of natural areas of the Northwest.

Forest Service park Service volunteer programs.

Inappropriate Purposes

Examples of subjects that are not consistent with The Mountaineers purposes:

Contributions in memory of a deceased.

Contributions for foreign mountaineering expeditions and expeditions that have not been given IRS 501-C3 status.

Contributions which bind a future officers committee to make a contribution.


419 Awards (Type and Requirement)

General Statement

The Olympia Branch awards, in the form of pins and patches, are made to encourage camaraderie among club members and to create an interest in the Olympic National Park, Olympic National Forest, Capitol Forest, and parts of the Cascade Range.

Committee Membership Application

The Awards Committee administers the Olympic Peaks Pin, the Olympia Lookout Patches (2), the Lakes Hiking Pins (4-added 1997), the Scrambles Awards (3--added 1999), and the Olympic


Trails Award. A candidate for an award should submit a timely application, as outlined below, to the Awards Committee.

Olympic Peaks Pin

Pin is awarded to those who have made ten climbs, at least one in each area, from the list below, and subject to these rules:

1. The applicant was a member of the Mountaineers at the time of climbing all peaks covered by the award.

2. The climbs were made in accordance with the Climbing Code.

3. Climbs were made after September 5, 1963, the date of the formation of the Olympia Branch.

4. Application for the award is made by letter addressed to the Awards Committee containing the following information.

a. Name of peak.

b. Date climbed.

c. Name of leader.

d. Type of climb (club, experience, private')

*If private, sufficient detail (party members, route. schedule, etc.) must be provided to show compliance with Climbing Code.

Areas and Peaks

Constance-Grevwolf Area: Angeles, Deception, McCartney

Elwha Area: Christie, Seattle, Queets

Dosewallips Area: Anderson, Lacrosse, Elklick

Olympic-Soleduck Area: Appleton, Carrie, Tom

Skokomish Duckabush Area: Fin, Washington, Stone

Olympic Lookout Patch

Patch or rocker is awarded to Mountaineers who hike, accompanied by one or more persons, to the summit of any 12 of the 20 lookout or former lookout peaks listed below, subject to these rules:

1. For patch, each ascent was made after February, 1987.


2. For rocker. each ascent was made after July, 1989.

3. Application is made to the Awards Committee listing:

a. Name of peak.

b. Date of ascent.

c. Members of party

4. The award for the second group of lookouts must take place after the applicant has earned the original Olympia Lookout Patch.

PATCHLookout USGS Map Elevation (feet)Baw Faw Peak Ryderwood 3110Mt. Beljica Mt. Wow 5475Bogachiel Peak Bogachiel Peak 5415Capitol Peak Rochester 2658Colonel Bob Grisdale 4492Crystal Peak White River Park 6695Mt. Fremont Sunrise 7230Gobbler's Knob Mt. Wow 5500Heybrook Lookout Mt. Index 1701High Rock Randle 5685Huckleberry Greenwater 4764Mt. Jupiter The Brothers 5701Kloochman Rock Kloochman Rock 3356Shriner Peak Chinook Pass 5834Sleeping Beauty Sleeping Beauty 4907Suntop Greenwater 5271Tatoosh Packwood 6310Tiger Mtn. Hobart 3004Mt. Townsend Tyler Peak 6212Mt. Zion Tyler Peak 4273

ROCKERLookout - Area USGS Map Elevation (feet)Anvil Rock - MRNP Mt. Rainier East 9584 -S side Big Quilcene - SW Quilcene Mt Walker 4000 -5 miles Blue Mtn. - SE Pt. Angeles Mt. Angeles 6007 -12 miles Clear West Peak - SE Greenwater Greenwater 5683 -18 miles Crystal Point - ski lift top MRNP, 1955 or earlier 6605 -1 mile N Dodger Point - S Pt. Angeles Mt. Olympus 5753 -17 milesGlacier View - NE Ashford Mt. Wow 5450 -6 miles Higley Peak - Amanda Park Kloochman Rock 3025 -4 miles N Hurricane Hill - SW Pt. Angeles Mt. Olympus 5767 -9 miles


Lookout - Area USGS Map Elevation (feet)Jefferson Ridge Point - N Hoodsport Brothers 3832 -13miles K.O. Point - SE Raymond Grays River 2632 -I8 miles Kelly Butte - E Enumclaw Lester 5402 -24 miles Lightning Peak - W Staircase Mt. Tebo 4654 -3 miles Lincoln (ridge) - mile SW Lincoln Sm.

Mt. Steel 5500 - 1/2

Mt. Walker - SW Quilcene Mt. Walker 2804 -3 miles Noble Knob - SE Enumclaw Lester 6011 -25 miles Norse Peak - SE Enumclaw Bumping Lake 6856 -30 miles Pyramid Mtn. - W Pt. Angeles Lake Crescent 3000 -17 miles Rock Candy Mtn. - W of Olympia Summit Lake 2634 -10 miles Sunset - MRNP Golden Lakes 5537 -West side

Date: March 1, 1994

Olympic Trails Award

A patch is awarded to Mountaineers who, subsequent to June 1 1976, hike on 100 or more miles of Olympic National Park or Olympic National Forest trails (including connecting private trails). Only established trails and readily-discernible way trails, in any season, qualify In addition, the 18.5 mile "Ocean Beach Way" between Rialto Beach and Cape Alava qualifies. Cross country travel and roads available to four wheeled vehicles do not qualify, nor do trails traversed incidental to a successful climb or hike of a peak when such climb or hike is claimed for credit on another Mountaineers award. Trail mileages count one way only and without duplication on the same or subsequent trips. Further,

1. Party-size must be two or more.

2. Adequate equipment, including ten essentials, must be carried.

3. Written application is made to the Awards Committee.

4. The Awards Committee approves applicants to receive awards.

Presentation

Awards are presented at the Olympia Branch Annual Banquet and other annual banquets of the club. The Olympia Branch lists the names of the approved persons to receive any of the awards in the printed banquet program.

Other Club Awards

The Mountaineers offer a number of other awards. Requirements are listed from time to time in The Mountaineer. Applications may be made through the Olympia Branch Awards Committee or other branches or committees as appropriate.

Date: March 1,1994


Olympia Branch Lakes Hiking Awards

Pin is awarded to Mountaineers who hike, accompanied by one or more persons, to 12 of the 15 lakes on each list. Lakes are listed below, subject to these rules:

1. For pin. each hike was made after becoming a Mountaineer member.

2. Application is made to the Awards Committee Listing:

a. Name of lake

b. Date of hike

c. Members of party

North Cascades LakesLake Green Trails Map ElevationPeek-a-Boo #111 4300Crystal #111 4485 Round #111 5600 Goat #111 3162 Twin #143 4350 Silver #143 4350 Cutthroat #110, 142 4500 North #110 5070 Greider #142 2900 Boulder #143 3800 Blanca #143 4600 Minotaur #144 5500 Valhalla #144 5100 Merritt #145 5003 Heather #144 3953

South Cascade LakesLake Green Trails Map ElevationTwin Sisters #271, 303 5100Fish #271, 303 4150Jug #303 5200Penoyer #303 5200Blankenship #303 5200Pear, Apple #303 5200Shoe #303 6600Lily #302 3655Lost #303 5165Cultus #365, 366 5100Packwood #302 3200


Sheep #335 6106Goat #269 5478Badger #333 4940Wapiki #365, 366 5685

Olympic Lakes

Flapjack #167 4000Sundown #166, 167, 199 4103Mildred #167 4100Upper Lena #168 4600Constance #136 ,168 4750Buckhorn #136 5300Royal #136 5100Grand #135 6450Hart #166, 167 4700Deer #133, 134 3500Elk (Hoh River) #133, 134 2500Marmot #166, 167 4400Black and White #1 67 3000Moose #135 6450Hoh #133,134 4500

Alpine LakesLake Green Trails Map ElevationGallagher #209 5600Alaska #207 4200Angeline #175, 176 4609Jade #175, 176 4604Malachite #175, 176 4089Surprise #176 4508Susan Jane #176 5200Josephine #176 5000Ethel #145, 177 5700Larch (Chiwaukurn)

#177, 178 5400

Caroline #209S 6300Turquoise #176, 177 5400lngalls #209 6250Spectacle #207, 208 4350Tuck #176 5268

Olympia Scramble Peaks Pins

Rules:

1. To complete a group, any three of the four peaks in the group must be done.


2. Any four groups may be completed for the first pin; any second four groups may be completed for the second pin; all twelve groups must be completed for the third pin.

3. All trips used in a peak pin application must have been done in accord with scrambling code.

4. Must be a member of the Mountaineers when doing the scramble.

Peak Elevation G.T. MapGroup #1 Mt. Skokomish 6434 Mt. SteelCopper 5425 Mt. SteelMt. Steel 6200 Mt. SteelHopper 6114 Mt. SteelGroup #2 Mt. Bretherton 5960 The BrothersThorson Pk. 5700 The BrothersBrothers Mt. 6866 The BrothersMt. Pershing 6154 Mt. SteelGroup #3Mt Hoquiam 4909 Mt. ChristieMt. Church 4710 Mt. TeboMt. Olson 5289 Mt. SteelMt. Tebo 4604 Mt. TeboGroup #4 Mt. Claywood 6836 Mt. AngelesMt. Fromme 6655 Mt. AngelesWhite Mt. 6400 Mt SteelWellesley Pk. 6758 Mt SteelGroup #5 Cloudy Pk. 7000 TylerApril Pk. 6350 TylerMt. Buckhorn 6988 TylerPt.Harrah 7000 TylerGroup #6 Tyler Pk 6364 TylerBaldy 6797 TylerMartin Pk 7550 TylerSundial 7150 TylerGroup #7 Fitzhenry 6050 Mt. OlympusMt. Dana 6209 Mt OlympusMt. Ferry 6157 Mt. OlympusMt. Scott 5913 Mt. OlympusGroup #8 Mt. Muncaster 5916 Mt. ChristieCrystal Pk 6896 Mt. SteelBicentennial 6722 Mt. Steel


Peak Elevation G.T. MapChimney 6911 Mt. SteelGroup #9 Mt. Norton 6139 Mt AngelesMt. Wilder 5928 Mt. OlympusMt. Noyes 6100 Mt. ChristieMt. Barnes 5993 Mt. OlympusGroup #10 Gibson Pk. 4390 GrisdaleMoonlight Dome 4122 GrisdaleCameron 7192 Mt. AngelesZindorf 5539 Mt. AngelesGroup #11 Pelton Pk 5301 Kloochman Rock Diamond 6750 Kloochman Rock Mt. Gladys 5600 Mt. Steel Henderson 6000 Mt. SteelGroup #12Ludden Pk 5828 Mt. Olympus Stephen Pk 6430 Mt. Olympus Mt.Cbilds 6205 Mt. Olympus Cat Pk 5940 Mt. Olympus

Approved: June 2001

420 Records Retention Schedule

General Statement

It is the policy of the Branch Officers to maintain and preserve records of the branch as part of an ongoing history of The Mountaineers and to provide a background record of material-useful to future branch committees.

References

Climbing Committee Policy No. 351, date January 17, 1991.

Retention of Documents for Permanent Records

Each committee is responsible for retaining pertinent forms, documents, and other materials for a period of time in accordance with individual committee policy or practice or Officers Committee policies. After this period, the following documents are to be archived as permanent records.

Documents

1. Course Manuals


2. Field Trip Reports

3. Climb, Scramble Reports

4. Other Activity Reports (Canoeing, Skiing, Bicycling, et al.)

5. Committee Meeting Minutes.

6. Approved Budgets'

7. List of Course Graduates/Equivalents

8. Annual Reports of each committee.*

*Includes Officers Committee

The Committee Chairpersons shall ensure that the above documents are transferred to the Library and Records Committee for permanent storage.


421 Reimbursement for Training

Purpose

On most occasions the Mountaineers conduct activities and training on a volunteer basis. However, at times it is appropriate to hire outside expertise or reimburse members for expenses that are incurred when conducting activities or training.

References

Policy 403 Course Budgets and Fee Setting

Policy 407 Reimbursement for Expenditures

Policy 422 Volunteer Recognition

Outside Expertise

The hiring of outside expertise for training may occur when the:

1. Requisite expertise is not available as a b) volunteer resource with the branch or club;

2. Training will provide a benefit to the branch; and,

3. Expertise being hired is the best available in terms of price and value received.


Club Members

For the purposes of this section reimbursement means compensation in part or in whole for actual costs incurred. Club members may be reimbursed for actual and reasonable expenses for either acting as instructors at branch activity classes or attending outside training courses when:

1. instructing at an activity requires an out-of -pocket expense; (Example: Lift tickets for ski instructors);

2. The training is of benefit to the branch; (Example: A member is reimbursed for the

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422 Volunteer Recognition

Purpose

Few members of the Mountaineers volunteer in order to receive personal recognition. However, the Officers Committee acknowledges that Volunteer Recognition is essential to maintain morale, generate enthusiasm, and to retain and recruit a sufficient pool of volunteers to support branch activities.

References

Officers Committee meeting minutes 10/2000

Policy 312 Awards

Policy 314 Banquet

Policy 326 Service Award

Policy 402 Duties of Branch Officers

Policy 421 Reimbursement for Training

Implementation

The branch Chair Elect administers the branch Volunteer Recognition activities and:

reports monthly to the Officers Committee on the status of all recognition projects;

seeks new and creative recognition projects from the Branch Officers, Committee Chairs, and members; and

coordinates programs with all involved parties.


Branchwide Recognition

It is the policy of the Branch Officers that:

1. A sum of not less than 10% (ten percent) and not more than 20% (twenty percent) of the previous year's branchwide dues income will be allotted for Volunteer Recognition.

2. A portion of these funds will provide one complimentary ticket to the Annual Banquet to each Branch Officer and standing Committee

Differing levels of involvement may result in different levels of recognition.

Branchwide Activities

The Officers Committee acknowledges that certain branch activities provide tangible and intangible benefits to the Olympia branch and members. Therefore, when approved by the Officers Committee, these activities will be subsidized in part or in whole by the branch. The amount of subsidy requested for each activity will be determined annually by the Budget Committee submitted to the Officers Committee for approval.

Subsidized activities include but may not be limited to:

1. The Annual Branch Banquet (guest speaker(s), entertainment, awards, and other associated costs);

2. The Annual Branch Picnic;

3. Monthly potlucks (facility rental, door prizes, beverages, condiments, and other associated costs);

4. Special events or activities which are of interest to the branch members and are approved by Officers Committee. (Banff Film Festival for example).


500 ELECTIONS

501 Officer Nominations

General Statement

It is the policy of the Branch to ensure nomination of candidates who have broad experience in The Mountaineers and possess specific skills or expertise necessary to provide leadership for the Branch, and to provide a fair and consistent procedure for Branch elections.

References

Article VI, Rules Governing the Olympia Branch of The Mountaineers, dated May 1, 1990.


Eligibility

Officer candidates must be Olympia Branch members in good standing.

Desirable Qualifications

The treasurer nominees should have access to a personal computer capable of producing reports required on a monthly and annual basis.

Nomination

At least one candidate shall be nominated for each of the offices: chairperson, vice chairperson, secretary, treasurer, and trustee if the trustee's term is due to end.

Nominations must have prior approval by the nominee.

Nominating Committee

The Branch Chairperson appoints a nominating committee of not less than three members by March 15 of each year. The members will serve until the current year's election has been completed.

The names of Nominating Committee members shall be announced in the May issue of The Mountaineer or other club publication.

Members shall not be officers and shall not be eligible as candidates. If a committee member wishes to be considered for nomination for any office, that member must resign from the committee. The Nominating committee will determine which Branch members are qualified and ready to run for office.

Nominating Committee Responsibilities

The Nominating Committee shall provide each potential nominee a copy of Policy 402 and Rules Governing the Olympia Branch.

The Nominating Committee shall provide each nominee a copy of the candidate information form.

Notification

The Nominating Committee shall present a list of nominees for each office at the May Branch meeting.

Additional Nominees

Notification that nominations will be accepted from the floor at the May Branch meeting shall be announced in the May issue of The Mountaineer or other club publication.


Branch members may submit up to two additional candidates for each office at the May Branch meeting.

No person shall be nominated for more than one office.

If nominations from the floor at the May meeting exceed two names for any office., the members shall immediately vote on the names presented and the two receiving the highest total of the vote cast shall be considered nominated.

Conflicts

Any conflict shall be resolved by the Nominating Committee.


502 Officer Elections

General Statement

It is the policy of the Branch to insure election of officers in accordance with the Rules Governing the Olympia Branch of the Mountaineers.

References

Article VI, Rules Governing the Olympia Branch of The Mountaineers, dated May 1, 1990.

Printed Ballots

Election of officers shall be by 1st class mailed ballot

Not later than June 10 of each year, the Nominating Committee shall send to Branch members eligible to vote a ballot containing a list of nominees for each office. The ballot will include candidate information.

Secretary Responsibility

The secretary shall insure that procedures are established and properly operating for having a printed ballot mailed so that members will have sufficient time to return ballots.

Immediately after ballot counting, the secretary shall notify the current officers, the newly elected officers and all candidates of the election results.

The secretary shall preserve all ballots until the new officers have been installed and report election results to the branch members by announcement in a club publication.


Valid Ballots

In order to be counted, all ballots must be received by the Branch Secretary by July 20 or the following Monday if that date is a Sunday.

Ballot Counting Committee

Only those ballots received by the above date shall be tabulated. A Ballot Counting Committee of not less than three members shall be appointed by the Chairperson. (This committee may include any or all members of the Nominating Committee).

Within five days of the due date, the Ballot Counting Committee shall accurately tabulate all ballots received by the due date.

The candidates receiving the highest number of votes shall be elected

In the event of a tie vote for an office, the Ballot Counting Committee shall immediately choose the officer by lot.

Term of Office

New officers shall assume office on October 1 and shall serve through the following September 30or until their successors shall have been elected and qualified.

The term of trustee shall be two years, beginning October 1 in even years.

No person may serve more than two full terms consecutively in any one office.

Vacancies

The Officers Committee shall fill vacancies in any office for which there is a permanent vacancy by a vote of the officers.

A vacancy shall be deemed permanent by reason of resignation, death or three months failure to perform required duties or attend Branch and Officers Committee meetings.



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