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One NAVSUP One Enterprise Presented to: DoDAAD Process Review Committee NAVSUP Weapons Systems Support By Lucy Giboyeaux NAVY RIC Monitor 23 August 2011 US NAVY DoDAAC Workflow Requirements Slide 2 Purpose Provide specific requirements on DoDAAC and RIC workflow to Defense Logistics Agency Logistics Management Standards Office (DLMSO) and DLA Transaction Services with particular interest on the impact to NAVY Enterprise Resource Planning (ERP) System 2 Slide 3 Current Process Emails, phone calls, Heat Ticket via Enterprise Resource Planning (ERP). Internal Controls: ad-hoc & periodic reviews Required data upfront not always complete results in logistics delays, loss of asset visibility improper COMMRI assignments, invalid data. Outdated data Misuse of RICs 3 Slide 4 Required Critical data Priority of request, purpose of the DoDAAC, and Activity type. Transaction Reporting System. Commercial: award/repair CAGE. Interaction with the DoD supply system Web-based application for Requisition status 4 Slide 5 Requested Capability Links/pop-ups of NAVY terms and terminology. Maintain links on certain data elements and identify to the user the associated business rules. (i.e.CAGE/CCR) Deny incomplete requests Metrics: assignment cycle time, suspense time, rejects. 5 Slide 6 Basic Workflow 6 DoDAAC Request w/no RIC Requestor DoDAAC Monitor CSP DoDAAC Request w/ RIC Requestor DoDAAC Monitor CSP RIC Monitor Slide 7 New DoDAAC Request 7 Requestor Workflow edits/brief questionnaire. Determine 1-Activity interact DOD supply sys 2- RIC requirement Workflow edits/brief questionnaire. Determine 1-Activity interact DOD supply sys 2- RIC requirement DoDAAC Monitor CSP RIC Monitor/ COMMRI NAVSUP POC YES NO DoDAAC Monitor RIC Monitor Slide 8 New DoDAAC Request 8 Requestor Workflow edits/brief questionnaire. Determine 1-Activity interact DOD supply sys 2- RIC requirement Workflow edits/brief questionnaire. Determine 1-Activity interact DOD supply sys 2- RIC requirement DoDAAC Monitor NLOC/CSP RIC Monitor/ COMMRI NAVSUP POC YES NO DoDAAC Monitor RIC Monitor Slide 9 Update DoDAAC Follow basic workflow for new DoDAAC with exception of COMMRI questions/screening Particular attention to DoDAACs for commercial vendors to have active CAGEs and addresses coincide with CCR addresses ERP receives data download. Current work on internal workflow for notification of CAGE changes via Inform21/Cognos. Slide 10 Delete DoDAAC If ERP DoDAAC, request flows to Plant Master Data Team. All requests for DoDAAC deletion must be accompanied by the RIC that is associated with the DoDAAC. Slide 11 Role based Workflow DoDAAC Monitor Maintain command account authorized requestor Approve/disapprove DoDAACs Routings necessary: TAC2 changes RIC requests COMMRI review Slide 12 Role based Workflow CSP Perform DoDAAC/UIC changes If TAC1 changes, route to RIC Monitor Validate CAGE Workflow Manager Slide 13 Role based Workflow RIC Monitor May serve as the workflow manager to maintain authorized RIC requestors Coordinates with the COMMRRI POC ERP plant establishments referral