ONLINE BANKING PAYMENT SYSTEMFOR ELECTION PAYMENTS

Presentation byRajesh Yadav, DM & Collector

Ajmer - Rajasthan

INNOVATION - 1

INTRODUCTION

Much more time spent in the advance payment of cash to the polling parties resulting into late departure to the destination and finally reaching late which translate into less time for preparatory work at the polling station.

While returning of the parties, the actions for clearing their T.A. bill/adjustment of advance payment etc. take place, which were also a tedious job & arises the possibilities of less payment or over payment due to rush of work within a shorter period of time which is done usually at late night.

A huge number of accounts personal are engaged for making all above activities.

Henceforth, looking to the above issues / bottlenecks, it was felt that if the payment is make through ONLINE BANKING PAYMENT SYSTEM, the time & manpower can be saved & possibilities of making less/over payment can also be avoided.

Previously, as per procedure, the payment of T.A. & D.A. of employees/officials deputed for election duties were made in cash . The following difficulties were observed -

FUND FLOW AT A GLANCE

Clearing House Branch (SBI Main Br. Ajmer)

Nodal Bank Branch of each Bank

PNB BoB ICICI BoI HDFC

Group of employees engaged in Election DutyFund transferred to their respective bank accounts.

DEO

9211

93.21

3299

19.83

5488

61.810

5000

10000

Manpower & Amount

Election

Election Expenditure

Man

Amount

Man 9211 3299 5488

Amount 93.21 19.83 61.81

Lok Sabha Local Panchayat Amount in Lacs

S.M.S. INFORMATION

During Lok Sabha election, we had not sent information of TA/DA credited in their accounts. During Local Bodies Elections, we have sent SMS also about credit of TA & DA in their accounts.

This SMS was sent to all employees -Rs. 857 credited in your saving account no. 01230100000600 as Election TA.

Sender – District Election Office–Ajmer

From TA-DISTELEC

Monitoring Each Election Activities online in Real-time

“ Gone are the days when people were used to watch Cricket score only Ball by Ball, but

NowThey can also watch status of each electionActivity one by one in a Real-time manner ”

Logon to

www.ajmer.nic.in/election

INNOVATION - 2

Election Activities Monitoring & Tracking Issues …

• Which Team has REACHED to booth and which is NOT yet?• Which are the booth READY and which are NOT yet?

• Who has conducted MOCK and who has NOT yet?• Where and what time POLLING STARTED and where is NOT yet?• What is the VOTE CASTING BY … - 10 AM - 12 PM - 3 PM - 5 PM• Where Polling has been CLOSED and where is NOT yet?

• Who has submitted FINAL VOTE CAST and who is NOT yet?• Which are polling parties has been LEFT FOR HQ and which are

NOT yet?

HOW TO GET REAL-TIME INFORMATION FROM EACH BOOTH FOR …

Pre-Polling

During-Polling

Post-Polling

Election Activities Monitoring & Tracking Issues …

Note: Written report more reliable than verbal

“ How to get Notice on “NOT” in an Early Manner for each and every Important activity which is very critical for Election team to accomplish?

How to gather Reliable (in written) status report periodically on thousands of Booths in an Fast, Efficient and in Economic manner?

How to reduce call waiting and avoiding miss communication between Field team and HQ Team.

How to balance the work load between Election team members, and not to over burdening to team members like Zonal Magistrates. So far ZMs are only responsible for update HQ about the status of each field activity. “

General Reports with Order, Format & Samples for BLO

SMS REPORT’S CODE, DESCRIPTION, FORMAT AND SAMPLESR1 - HAS POLLING PARTY REACHEDSMS FORMAT : <ReportCode> <WardNo> <BoothNo> SAMPLE SMS : R1 98 17R2 - POLLING BOOTH READYSMS Format : <ReportCode> <WardNo> <BoothNo> Sample SMS : R2 98 17R3 - MOCK POLLING CONDUCTEDSMS Format : <ReportCode> <WardNo> <BoothNo> Sample SMS : R3 98 17R4 - POLLING STARTED SMS Format : <ReportCode> <WardNo> <BoothNo>Sample SMS : R4 98 17R5 - VOTE CASTING BY 10 AMSMS Format : <ReportCode> <WardNo> <BoothNo> <Count of Vote Cast>Sample SMS : R5 98 17 105R6 - VOTE CASTING BY 12 PMSMS Format : <ReportCode> <WardNo> <BoothNo> <Count of Vote Cast>Sample SMS : R6 98 17 200R7- VOTE CASTING BY 3 PMSMS Format : <ReportCode> <WardNo> <BoothNo> <Count of Vote Cast>Sample SMS : R7 98 17 460R8 - POLLING OF MY BOOTH HAS FINISHEDSMS Format : <ReportCode> <WardNo> <BoothNo>Sample SMS : R8 98 17R9 - FINAL VOTE CASTINGSMS Format : <ReportCode> <WardNo> <BoothNo>Sample SMS : R9 98 17 620R10 - POLLING PARTY LEFT FOR DIST. HQSMS Format : <ReportCode> <WardNo> <BoothNo>Sample SMS : R10 98 17

BLO

HiBLO

ByeBLO

Polling Party

Exception/Emergency Management in SQRS

SQRS is designed to manage any particular Exception/Emergency reported by BLO or any other field executives to the system. SQRS understand the importance of processing such message on priority basis. Even if there are numbers of SMSs (of General Category )  in queue to be processed because of there early arrival to the system, SQRS will process Exception / Emergency / Breakdown related message on priority basis.

SQRS

Exception Occurred

Gen

eral

R

epor

ting

Exceptional

Reporting

Separate Modem for

Priority SMS

Modem for General SMS

SQRS Server

11 When Emergency / Exception at your booth R99SMS Format : <ReportCode> <WardNo> <Emergency/Exception Msg>Sample SMS : R99 98 17 EVM stop functioning suddenly

Forwarding Exception/Emergency Issues

Emergency

ExceptionR99

ZM

AM

RO

“ EVM STOPPED

WORKING ”

Dy.DEO

ELECTION CONTROLLER TEAM

R99 Solution Call

EVM STOPPED WORKING AT

WARDNO=112, BOTHNO=6,

BLO=9414122448

R99

R99

R99

R99

R99

SQRS Forwarding R99 to DEO, RO, AM and ZM

DM SPPolice

ControlRoom

Pie Chart(Experimented for 333 Booths)

SQRS – Scalability Country-wide

SQRS - Ajmer SQRS-Jaipur SQRS-Jodhpur SQRS-Kota SQRS-Agra SQRS-Kanpur SQRS-Meerut

Pushing Relevant Local Election Data to State (Server) Election Commission HQ

Pushing Relevant State (Main) Election Data to ECI

0 www.eci.gov.in SQRS – Main Server

SQRS – State ServerUtter Pradesh

SQRS–State ServerRajasthan

Polling

Revision of voter lists

Monitoring of EPIC

Any other use by ECI

Adopting Innovative Practices at Ajmer: Phase – II

Enhancement Possibilities at SQRS end

SQRS Mobile Client Software

Select Back

REPORTING BOOTH STATUS

R1 – Polling Party Reached R2 – Booth Prepared R3 – Mock Conducted R4 – Polling Started R5 – Polling by 10 AM R6 – Pooling By 12 PM R7 – Polling by 3 PM R8 – Polling Ended R9 – Polling by EOD R10 - Polling Party left to HQ R99- Exception \ Emergency

By implementing SQRS Mobile client software at Election team member’s mobile following can be achieved.

1. Can eliminate SMS typing error at BLOs end.2. Can enforce sending of reports (of General

category) in orderly fashion3. No need to remember which report need to be send

on which mobile numberCan save time to format messages

4. Reduces training efforts 5. It can a STRUCTURED and ERROR FREE reporting

system

Note : To implement SQRS client on mobile phones it requires Java enabled mobiles

Application enhancement of SQRS can be used in Voter list updating process for example every BLO can send SMS everyday to the system for number of voters addition and deletions.

Also: