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Online Corp Filing User Guide - S(p0sfao1vmph0tnc33tsioxum...  Online Corp Filing . User Guide

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Online Corp Filing User Guide

Ohio Secretary of State

June 2015

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Table of Contents What is the Online Corp Filing System? .................................................................................................... 3

What Documents Can I File Online? ......................................................................................................... 3

How Do I Get Started? .............................................................................................................................. 3

Definitions ..................................................................................................................................................... 4

Access the Online Corporation Filing System ............................................................................................... 5

My Profile ................................................................................................................................................ 10

Submitting Filings For Processing ............................................................................................................... 14

Biennial Report (Domestic/Foreign Limited Liability Partnerships) ............................................................ 16

Biennial Report Professional Corporations .............................................................................................. 33

Statement of Continued Existence (Domestic Nonprofit Corporation) ...................................................... 51

Enter the charter number for the domestic nonprofit corporation filing the Statement of Continued Existence and click Submit. (Note: Statements of Continued Existence cannot be filed more than six months before the filing due date.) ............................................................................................................ 51

.................................................................................................................................................................... 51

Statement of Continued Existence (Foreign Nonprofit Corporation) ......................................................... 66

Enter the License Number for the foreign nonprofit corporation and click Submit. (Note: Statements of Continued Existence cannot be filed more than six months before the filing due date.) .......................... 66

Trade Name and Fictitious Name Renewals ............................................................................................... 81

Enter the registration number for the trade name or fictitious name registration to be renewed and click Submit. (Note: Trade name and fictitious name registrations cannot be renewed more than six months before the renewal date.) ........................................................................................................................... 81

Certificates of Good Standing/Full Force and Effect & Certified Copies .................................................... 94

For Certificates of Good Standing or Full Force and Effect ..................................................................... 95

Certified Copies ..................................................................................................................................... 103

Limited Liability Companies ...................................................................................................................... 111

Domestic Limited Liability Companies .................................................................................................. 111

Domestic Corporations ............................................................................................................................. 128

For-Profit Corporations ......................................................................................................................... 128

For Nonprofit Corporations .................................................................................................................. 137

Professional Associations ...................................................................................................................... 146

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Introduction

This user guide moves you through the online filing system for corporate filings in the state of Ohio. Topics covered in this guide include:

Accessing the filing system, creating an account and logging in Submitting original filings to register businesses and names Submitting subsequent filings to entities already on file Editing your profile and managing your corporate representatives Viewing previous filings Obtaining Certificates of Good Standing and Full Force & Effect as well as Certified Copies of filings on file Getting help

What is the Online Corp Filing System? The Online Corp Filing System is a web-based system that allows business users to submit original and subsequent filings to the corporate database, and to search and retrieve data and images that are maintained in that database. It is accessed from the Ohio Secretary of State Web site. The corporate database is a collection of files that record the creation of business entities submitted to and approved by the Ohio Secretary of State. Filings are submitted to the Ohio Secretary of State to create new business entities, register business names, and update the information currently on file. These filings are recorded and maintained in accordance with the Ohio Revised Code. The online system provides a faster and more efficient means of updating corporate records for business users and a more flexible and cost-efficient means of managing those filings for the Ohio Secretary of State.

What Documents Can I File Online?

Currently, the system allows filings to create Corporations (Profit, Nonprofit and Professional Associations), Limited Liability Companies (Profit and Nonprofit), General Partnerships, Limited Partnerships, Limited Liability Partnerships and the filing of Trade Name and Fictitious Name Registrations. It also allows subsequent filings to existing records to update information currently on file, including trade name and fictitious name renewals, Biennial Reports for professional corporations filed under Chapter 1785 of the Ohio Revised Code and limited liability partnerships, Statements of Continued Existence for domestic and foreign nonprofit corporations, and updates to statutory agent information

How Do I Get Started? If you are a new user of this system, you must first establish an account with the Ohio Secretary of State. Refer to the procedure Access the Online Corporation Filing System to get started. To contact the Ohio Secretary of State with questions related to UCC filings, e-mail the Business Services department apexprepay@sos.state.oh.us or call 877-SOS-FILE.

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Definitions These terms and phrases are used in the online Corp filing system: Approval Certificate A document generated by the Secretary of State's office that serves as confirmation that a submitted filing has been approved. Articles of Incorporation The document submitted to form a corporation. Articles of Organization The document submitted to form a limited liability company. Authorized Representative An individual or business entity with the authority to submit filings to the Secretary of State's office that, upon approval, will update records in the Secretary of State's database. Biennial Report Filings required every even-numbered year by domestic Professional Corporations and every odd-numbered year by Limited Liability Companies. Certificate of Good Standing A legal document produced upon request by the Secretary of State's office that confirms the current status of a corporation in the Secretary of State's database. Certificate of Full Force and Effect A legal document produced upon request by the Secretary of State's office that confirms the current status of a business name registration or business entity other than a corporation in the Secretary of State's database. Charter Number An identifying number assigned by the Secretary of State's office to domestic and foreign corporations when they are initially filed with the Secretary of State's office. Director A member of the Board of Directors of a nonprofit corporation. Domestic An entity formed in Ohio by filing with the Secretary of State's office. E-Signature A four-character alphanumeric designation assigned by the Secretary of State's office to a user when the Profile is created that is used to submit filings for processing by the Online Corporate Filing System. Foreign An entity formed in another state that registers in Ohio by filing with the Secretary of State's office. Initial Filing The filing submitted to create the record for a new entity in the corporate database. Limited Liability Company A business entity formed by filing the articles of organization with the Secretary of State's office. Limited Liability Partnership Domestic business entities formed by filing with the Secretary of State's office or foreign business entities registered with the Secretary of State's office to do business in Ohio. Limited Partnership A business entity formed by formed by filing with the Secretary of States office. Member an official or a nonprofit corporation authorized to submit filings to the Secretary of State's office for processing. Officer The President, Vice President, Secretary, or Treasurer of a corporation. Partner A principal in either a general or limited partnership. Principal Office An address for a business entity, either within or without Ohio, that stands as the location for a business ent

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