ONLINE IMPORT/EXPORTS PERMITS AND SPS CERTIFICATES

EXPERIENCE OF RWANDA

BackgroundRwanda is committed to enhance safe trade by limiting the introduction and the spread of new pests.

Rwanda is committed to facilitate import and export.

Rwanda Agriculture and Livestock Inspection and Certification Services (RALIS) was established for efficient management of import and export of plant, animal and related products.

Application of Risk Management

Established e-portals for facilitating the issuance of SPS certificates and other imports exports permits

How to strike the balance between control and facilitation

REFORMS

RALIS IMPORT EXPORT SYSTEM (IMPEX)

■ An online, web-based platform designed to enhance the management of all import and export processes of plant/plant materials, and animal/animal products.

■ Since November 2015, e-Portal (RALIS) has gone live,

Main processes covered Import of plant and plant

products Export of plant and plant

materials Import of animal and animal

products Export of animal and animal

products Import of agrochemical products

IMPEX PORTAL KEY FEATURES

■ CLIENT SIDE:– ONLINE PERMIT APPLICATION OF IMPORT/EXPORT PROCESSES– RECEIVE EMAIL NOTIFICATIONS ON APPLICATION PROGRESS– SIMPLE UPLOAD OF RELEVANT DOCUMENTS (LETTER OF INTENT,

ETC)

■ STAFF WORKFLOW SIDE (MINAGRI)– ONLINE APPROVAL AND CORRECTION OF CLIENT APPLICATIONS– REVIEW OF ALL ATTACHED DOCUMENTS ONLINE– ACTIVATE NOTIFICATIONS TO CLIENT VIA EMAIL

Client side process

ONLINE SELF-REGISTRATION

Fill Registration Form and Create Username and Password

Application page for clients

Trader application processApplication is Serialized

Online Application Filled by Importer

Filled IMPORT PERMIT APPLICATION FORM (Example)

Tracking the application status

Minagri staff side approval process

Typical staff SIDE approval process

Pest Risk Analysis Externally. Approval Done through system.

Documents Attached are Reviewed by Staff. Approval Done through system.

Traders are notified by staff through email

TRACKING PROCESS Four Key Tracking Processes per application viewed by Staff consisting of Pest Risk Analysis (PRA), Approval of Permit, Arrival Date and Importation Clearance

After a successful application process for either Phytosanitary Certificate or Import Permit, RALIS e-portal transmits information of approved

certificates to ReSW system that is used while processing export and or import Declarations

Single WindowSingle WindowAuthorized Economic Operators

Clearing AgenciesPort authorities , Airlines

Telecom – Notifications Mining Regulatory

Commercial Banks

Transporters license

Agriculture certificates

Rwanda Standards Board

Electronic Certificate of origin

Rwanda Agriculture Board

Investment Incentives - RDBVehicle Registration department

Bureau of Statistics

Ministry of Health

Utilities Regulatory Agency

Ministries - exempt

Warehouses Operators

Regional & International Bodies

INTERPOL – Black listed Vehicles

COMESA – Regional Transit Guarantee

Taxpayers Registration

Other Customs Administrations (KRA, URA, TRA, OBR)

INTEGRATING THE E PORTAL INTO ELECTRONIC SINGLE WINDOW

■ The certificate shows the details of all information to be captured in it

■ The screenshot of the declaration shows the boxes linked to the certificate for the write-off purpose.

BENEFITS

Faster clearance, Reduced costs and delays, Reduced non-tariff trade barriers, Enhanced compliance enforcement, Effective/efficient use of resources. Predictable application/explanation of rules/regulation,

Thank you