BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

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Online Performance Online Performance Management System Management System

Overview:Overview:BTU EmployeesBTU Employees

November 2013November 2013

BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Session ObjectivesSession Objectives

By the end of the session participants will:

Understand the OPMS evaluation system Identify key dates in the PBES Evaluation

ProcessExamine the plans and evaluation forms for

SY 13-14

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

What is OPMS? What is OPMS?

The Online Performance Management System (OPMS) is an electronic platform that allows school leaders and teachers to engage in the performance evaluation process.

OPMS will facilitate electronic correspondence between school leaders and their staff members, and create intentional connections between performance evaluations and professional growth.

BTU employees are evaluated in the OPMS system. The employees’ job title determines which plan their will receive.  

OPMS can be accessed through Employee Self Service https://www.baltimorecityschools.org/

domain/147 .

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Tasks and PlansEvaluation Tasks and Plans

Each BTU employee will have an evaluation plan. Plan- A collection of tasks that must

be completed.

Each plan has a set number of tasks that must be completed. Task- An evaluation form.

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Cycle- Classroom Evaluation Cycle- Classroom TeacherTeacher

Based on the Teacher Effectiveness Evaluation, there are two plans for classroom teachers.

BTU Classroom Teacher Plan SY 13-14

BTU Professional Expectations SY 13-14

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Cycle- Teacher Level Staff and Evaluation Cycle- Teacher Level Staff and

Other BTU GroupsOther BTU GroupsBased on the

Performance Based Evaluation System (PBES), there are two evaluation cycles each year:

Cycle 1 August-January 15th

Cycle 2 January 16th – One week before the teacher’s last day of work.

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Task StatusEvaluation Task Status

• Throughout the evaluation cycle the task status will change depending on where the evaluation is in the system. Planned

The evaluation is in the supervisor’s queue. The supervisor must take action.

The evaluation has not been initiated. All tasks begin as “planned”.

Transferred to Appraisee The evaluation is in the employee’s queue. The

employee must take action. The task has been completed by the supervisor. It has been

sent to the employee to be reviewed, commented on, and returned to the supervisor.

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Task StatusEvaluation Task Status

On-going with Main Appraiser The evaluation is in the supervisor’s queue. The

supervisor must take action. The evaluation has been opened by the supervisor but is

not finished. The evaluation has been reviewed by the employee and

has been sent back to the supervisor’s queue. It is ready to be completed.

Completed The evaluation is saved in the system. Both the

supervisor and employee can see the completed form in the task section of the dashboard.

The task has been closed.

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation TimelineEvaluation Timeline9

SY 2013-14 BTU Evaluation DatesStaff Review of Evaluation Process

By September 30th

Initial Planning Conference

By October 15th

1st Formal Observation By December 2nd ** Note: On page 10 of the PBES Handbook, it states that "If any due date falls on a non-work day, the due date is the next day."

Midyear Performance Review By January 15th 2nd Formal Observation By April 1st Professional Responsibilities*Classroom teachers only

By April 1st

Not Effective/ Unsatisfactory Annual Evaluation Notice

By May 1st *Not Effective rating applies to classroom teachers only

Annual Evaluation By one week before teacher’s last day of work

BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

BTU Evaluation HandbooksBTU Evaluation Handbooks10

OPMS Plan GuidebookBTU: Classroom Teachers Plan SY 13-14 Teacher

Effectiveness Evaluation

PBES Cycle 1: Other Teacher Level Staff SY 13-14 PBES Cycle 1: Other Teacher Level Staff SY 13-14 (not active)

Performance Based Evaluation System (PBES)

PBES Cycle 1: Related Service Providers SY 13-14 PBES Cycle 1: Related Service Providers SY 13-14(not active)

Performance Based Evaluation System (PBES)

BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Document Overview- Evaluation Document Overview- TeachersTeachers

Evaluation Task Form LocationInitial Planning Conference

PBES Initial Planning Conference PBES Individual Development Plan (IDP)

Hard copy

1st Formal Observation 1. PBES Pre-observation Conference

2. Formal Observation - Instructional Framework

OPMS

Midyear Performance Review Report

NA OPMS (not active)

2nd Formal Observation 1. PBES Pre-observation Conference

2. Formal Observation - Instructional Framework

OPMS

Professional Expectations Professional Expectations OPMS (not active)3rd Formal Observation (Optional)

1. PBES Pre-observation Conference

2. Formal Observation - Instructional Framework

OPMS (not active)

Teacher Effectiveness Annual Evaluation Report

NA OPMS (not active)

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

OPMS- Classroom Teacher OPMS- Classroom Teacher DashboardDashboard

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NOTE: All classroom teacher formal observation are grouped

together.

BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Document Overview- Evaluation Document Overview- Other Teachers Level Staff Other Teachers Level Staff

Evaluation Task Form LocationInitial Planning Conference

PBES Initial Planning Conference PBES Individual Development Plan (IDP)

Hard copy

1st Formal Observation

Formal Observation Report- Teacher Level StaffBTU Full Time Mentors InputBTU Guidance Counselors InputBTU IEP Instructional Associates Input

OPMS

Midyear Performance Review

Performance Review – Teacher Level StaffPerformance Review Full Time MentorsPerformance Review - Guidance CounselorsPerformance Review - IEP Instructional Associates

OPMS

2nd Formal Observation

Formal Observation Report- Teacher Level StaffBTU Full Time Mentors InputBTU Guidance Counselors InputBTU IEP Instructional Associates Input

OPMS (not active)

Annual Evaluation

Annual Evaluation Report OPMS (not active)

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

OPMS- Other Teacher Level Staff OPMS- Other Teacher Level Staff DashboardDashboard

14Ed. Associate 10/12 month

Facilitator (BTU)Teacher Mentor 10/12 month

Teacher- Staff Developer

Librarians

BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Evaluation Document Overview- Evaluation Document Overview- Related Service ProvidersRelated Service Providers

Evaluation Task

Form Location

Initial Planning Conference

PBES Individual Development Plan (IDP)

Hard copy

1st Formal Observation

BTU Clinical Service Providers Input OPMS

Midyear Performance Review

Performance Review – Social WorkersPerformance Review- Clinical Service Providers

OPMS

2nd Formal Observation

BTU Clinical Service Providers Input OPMS (not active)

Annual Evaluation

Annual Evaluation Report OPMS (not active)

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**NOTE: THE RSP PLAN ONLY APPEARS FOR CENTRAL OFFICE SUPERVISORS.

BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

OPMS- Related Service Providers OPMS- Related Service Providers DashboardDashboard

The related service provider plan will only appear for their Central office supervisors.

If school leaders would like to provide input the Central office supervisor can transfer the document to the school leader or email a soft copy of the input form. Input forms found in PBES.

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BALTIMORE BALTIMORE CITYCITY

PUBLIC PUBLIC SCHOOLSSCHOOLS

Next Steps….Next Steps….

Visit the Human Capital Evaluations webpage http://www.baltimorecityschools.org/Page/22504

Review the Instructional Framework http://www.baltimorecityschools.org/Page/18774

Review the Effectiveness website (Classroom Teachers) http://www.baltimorecityschools.org/domain/7955

Access OPMS via the Employee Resource Portal (ERP) https://www.baltimorecityschools.org/domain/147

Questions? Contact the Office of Human Capital Phone 410-396-8885 Email opms@bcps.k12.md.us

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