Online Submission of Financial ReportsThe Division of Charitable Gaming now offers an online service for the filing of Quarterly and Annual Financial Reports. To use thisservice an account must have been created with DCG via the online registration process. See General Instructions below. Please readand print the following information before proceeding to the online service.

The Online Financial Report service includes the following:

Password protected access to your organization’s information, current and previously submitted online Quarterly and AnnualFinancial Reports.

Reporting for receipts, disbursements and cash reconciliation.

Automated calculation of report field values.

Online “Help” for clarification on various report fields.

Ability to save working version of the report to be completed at a later time.

Electronic payment of fees via ACH debits or by credit card.

General InstructionsPrior to using this service, your organization must complete the Electronic Financial Filing Authorization Form and forward it to the VADepartment of Agriculture & Consumer Services, Division of Charitable Gaming, 101 N. 14th Street, Richmond, VA 23219. Once thecompleted forms have been mailed to the Division of Charitable Gaming (DCG), the authorized submitters will be emailed an authorizedsubmitter number and temporary PIN which will be used to establish a User ID and password for accessing this service.

You may want to print the Help File or a blank Quarterly Report form (pdf format) or Annual Report form (pdf format) prior to beginning yourreport.

If you need help filing your financial report, please send an e-mail to FinReports.Assistance@dcg.virginia.gov. Please provideyour DCG#, name, and telephone number where you can be reached. Division staff will call you for assistance in filing this report.

The first time you access the system,go to the DCG webpage:www.dcg.virginia.gov, proceed to“Financial Reporting”, then to“Creating User ID and Password forElectronic Financial Reporting”.

Enter the Authorized SubmitterNumber and PIN that was emailed toyou. The PIN is case sensitive.

Press the Enter key, or click on the"Create User ID/Password" button.

Enter all fields and click on the"Register" button.

This screen will be displayed verifyingyour registration.

If you are ready to begin enteringyour financial report. Click here to

continue to the login screen.

When you are ready to enter yourfinancial report, go to the DCGwebpage: www.dcg.virginia.gov,proceed to “Financial Reporting”, thento “Submit Report Electronically.”Enter your User ID and Password

Press the Enter key, or click on the"Login" button.

If you have forgotten your User ID orPassword, you can click on the purplethis link to reset link. After verifyingyour registration information includingthe answer to your secret question,your User ID will be displayed andyou will be allowed to establish a newpassword. Should you stillexperience log in issues pleasecontact DCG at (804) 225-2801.

After you successfully log in, you willbe presented with an organizationinformation screen. You must verify

the information included on thisscreen.

If your name is displayed in the UserInformation and if you are stillauthorized to submit financial reportsfor your organization, you must clickin the checkbox and then click on the"Continue" button to proceed to thenext report screen.

If the information is no longer valid,you must contact DCG by email atwebmaster@dcg virginia.gov or byphone at (804) 225- 2801.

If your telephone number is listedincorrectly, click Edit Phone Numberand you will be allowed to updateyour telephone number.

If your email address is listedincorrectly, click Edit Email Addressand you will be allowed to updateyour email address.

Upon confirming your organizationinformation, this screen will bedisplayed.

Depending on the current reportingwindow, you will be given access toeither the Quarterly or Annual reportfunctions.

NOTE: Please note you must submit

all quarter reports prior to submittingthe Annual Report. .

To enter and submit a financialreport, click the "Add" button.

If your organization did not realizeany gross gaming receipts during thequarter, click on the "Continue"button. This will automatically fill allblanks with zeroes and mark all partsof the report as complete..

To view or print a previouslysubmitted report, click on the Viewlink that corresponds to the report youwould like to view and/or print.

To log out of the system, click onLogOut in the upper right-handcorner of the screen.

After selecting to add or edit afinancial report, you will be presentedwith a screen for Part 1 - Receipts.

At this point, you will begin enteringreport values. ENTER NUMERICVALUES ONLY (no commas or dollarsigns, Example: enter 10000.89 not$10,000.89).

To move from field to field, use themouse cursor or tab key. As you

enter values in the form fields,calculations will begin to appear forline items 6, 8 and10.

To navigate through the report, thefollowing buttons must be used:“Done with Receipts" - Saves thecurrent screen’s information anddesignates the part completed bydisplaying a check in the box to theleft of the part. The next part will thenbe displayed.

“Save" - Saves the current screen’sinformation and redisplays the samescreen.

“Exit” - Saves the current screen’sinformation and returns to the reportselection menu screen. The reportcan then be accessed and completedat a future time.

Clicking on a purple underlined Parton the left-hand side of the pagesaves the current screen’sinformation and moves to theselected part.Example click on Part 3 - Expensesto display the page for Part 3. Youcannot click on the box to the left ofPart 3 - Expenses.

Note: The parts can be entered inany order.

Clicking on any blue ? at the farright-hand of the screen opens theHelp File with additional information.For the example at the right, the blue? at the far right of line 3 in Part 1was selected. Help Example:

Select Part 1 – Receipts

Part 1 will be displayed. At this point,you will begin entering report values.ENTER NUMBERIC VALUES ONLY(no commas or dollar signs.Example: 10000.89 not $10,000.89)

After you have completed Part 1, clickon the "Done with Receipts" button atthe bottom of the page.

Note: The check box to the left ofPart 1 – Receipts now is checked.

Even though a part has beendesignated as being complete, youcan still return to that part and makechanges. Once the report issubmitted, you can no longer makechanges.

When you select the Part 2 - Prizeslink, you will be presented with ascreen for entering Part 2 - Prizes.

At this point, you will begin enteringreport values. ENTER NUMERICVALUES ONLY (no commas or dollarsigns. Example: 10000.89 not$10,000.89).

To move from field to field, use themouse cursor or tab key. As youenter values in the form fields,calculations will begin to appear forline item 12f.

When you select the Part 3 -Expenses link, you will be presentedwith a screen for entering Part 3 -Expenses.

At this point, you will begin enteringreport values. ENTER NUMERICVALUES ONLY (no commas or dollarsigns, Example: enter 10000.89 not$10,000.89).

To move from field to field, use themouse cursor or tab key. As youenter values in the form fields,calculations will begin to appear forline items 21d and 23.

When you select the Part 4 - CashReconciliation link, you will bepresented with a screen for enteringPart 4 - Cash Reconciliation.

At this point, you will begin enteringreport values. ENTER NUMERICVALUES ONLY (no commas or dollarsigns, Example: enter 10000.89 not$10,000.89).

To move from field to field, use themouse cursor or tab key. As youenter values in the form fields,calculations will begin to appear forline items 29, 30, 31d, 34, and 35.

NOTE: Line 30 must equal Line 35 tobe able to finish and submit thereport. If these values do not match,you must check your information andmake the changes necessary for yourreport to balance. Lines 24 and 25will carry forward from previousreports ending balances.

When you select the Part 5 -Requested Information link, you willbe presented with a screen forentering Part 5 - RequestedInformation.

At this point, you will begin enteringreport values. ENTER NUMERICVALUES ONLY (no commas or dollarsigns, Example: enter 10000.89 not$10,000.89).

To move from field to field, use themouse cursor or tab key.

When you select the Part 6 - FeesYou will view a completed Fee Form

After completing all parts of thefinancial report and clicking on the"View Full Report" button, you will be

presented with a Confirmationscreen, showing all the values thathave been entered for your report.You must review your informationcarefully. Any necessary changesmust be made at this point. Use the“Edit” buttons to return to update anyreport parts.

Once you have verified that theinformation is valid, click on the"Submit Report" button to finalize andsubmit your financial report.

To print the displayed report, click onthe "Print" button.

This screen will be displayed showingthe amount of fees including late feesthat are due.

Click on the "Pay Fees & SubmitReport" button to continue.

This screen will be displayed to allowyou to select the payment type foryour fees.

After selecting either Credit Card orElectronic Check, click on the"Continue" button to continue.

This screen will be displayed if CreditCard is selected.

After entering the requiredinformation, click on the "Submit"button to process the payment.

This will conclude your reportingprocess and initiate the transfer ofyour fees to the Division of CharitableGaming.

This screen will be displayed ifElectronic Check is selected.

After entering the requiredinformation, click on the "Submit"button to process the payment.

This will conclude your reportingprocess and initiate the transfer ofyour fees to the Division of CharitableGaming.

Your Payment Report Receipt screenwill be displayed. Please click on the“Print” button to print a copy of thereport for your records. Your report isnow finished and you may eitherreturn to other sections of the DCGsite or close out your browser.