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Stránka 1 z 35 Version: 1.1 9/9/2015 OP RDE External Evaluator Applicants‘ Handbook
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Version: 1.1
9/9/2015
OP RDE External
Evaluator Applicants‘
Handbook
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TABLE OF CONTENTS
Introduction ........................................................................................................................................... 3
A) Evaluation rules and processes ..................................................................................................... 3
1. External evaluators and their role .................................................................................... 3
2. Tenders for evaluators.................................................................................................... 5
B) Work with the information system .............................................................................................. 8
3. IS KP14+ portal ........................................................ Chyba! Záložka není definována.
3.1. BRIEF INTRODUCTION .................................................................................... 8
3.2. REQUIREMENT FOR SOFTWARE AND HARDWARE EQUIPMENT ................. 8
3.3. REGISTRATION AND LOGIN OF THE USER .................................................... 9
4. Introductory screen IS KP14+ – Noticeboard ...................................................................16
5. Communication............................................................................................................16
6. Information on login .....................................................................................................22
7. User’s profile ...............................................................................................................23
8. Evaluator .....................................................................................................................25
9. Application form for evaluator status ..............................................................................25
9.1. Data group – Evaluator information ......................................................................26
9.1.1. Personal data tab ................................................................................................26
9.1.2. Education of the external evaluator tab ..................................................................28
9.1.3. Lanuguage skills tab ...........................................................................................28
9.1.4. The employers of evaluator tab ............................................................................29
9.2. Data group – Registration for the programme.........................................................30
9.2.1. Evaluator’s programmes tab ................................................................................30
9.2.2. Documents tab ...................................................................................................32
9.3. Data group – Competence and expertise ................................................................33
9.3.1. Region-related competence ............................... Chyba! Záložka není definována.
9.4. Finalization of the application for the status of evaluator and dispatch to the MA .......33
10. Approval of the application for the status of evaluator ...................................................34
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Introduction
Handbook for those interested in the external evaluator position for the Operational Programme
Research, Development and Education (OP RDE) project proposals is intended for all external experts,
who want to participate in the process of evaluation and assessment of project proposals submitted
within the OP RDE under the Ministry of Education, Youth and Sports (MEYS) .
The first part of the Handbook (A) is focused on a brief description of the basic rules and processes
associated with the activities of external evaluators in the OP RDE. Second part of the Handbook (B)
describes instructions for work in the information system, which is essential for this position.
A) Evaluation rules and processes
1. External evaluators and their role
Who is external evaluator?
External evaluator = Czech or foreign expert who successfully completes tender process. Evaluators
can play different roles, e.g. as individual evaluators, arbiters, members of the evaluation/selection
committee, assessors of outputs, etc.
In line with the rules of the MEYS regarding the conclusion of an Agreement to complete a job, the
external evaluator may not be a person who:
is a member of the management or supervisory body of legal entities engaged in entrepreneurial
activity; this rule does not apply if the person was appointed to such a body by the employer,
and in connection with this membership does not receive any remuneration from the respective
legal entity engaged in business activities (see § 303 paragraph 3 of the Czech Labour Code);
is an entrepreneur having contractual or other business relationship with MEYS;
is an individual co-owner of the company having contractual relationship with the MEYS.
What is the role of external evaluators?
Managing authority of OP RDE (hereinafter MA) will use an external evaluators in the whole process
of evaluation and selection of projects through the implementation phase of projects to their completion:
A) External evaluators in the phase of evaluation and selection of projects:
The evaluation and selection of OP RDE projects may consist of several stages. Call for applications for
support always precisely determines phases that will be used in the evaluation and selection of projects.
Setting the individual phases usually depends on the nature of the projects submitted.
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The phase of project evaluation and selection:
1. Checking the acceptability and formal requirements
- Assessment of basic substantive and administrative requirements imposed on the project in
the appropriate call.
- Typically provided by: internal evaluators
2. Substantive evaluation
- Evaluation of the project quality with respect to fulfilment of the substantive objectives of
the programme, allows comparison of projects according to their quality.
- Typically provided by: external evaluators (individually or within evaluation committee)
3. Selection of the projects
- Transparent selection of projects based on the results of substantive evaluation phase with
respect to fulfilment of substantive and financial objectives of the programme.
- Typically provided by: selection committee consisting of internal evaluators + external
evaluators
B) The external evaluators in the phase of project implementation and completion:
At this stage the external evaluators may be approached by the MA of the OP RDE as experts to prepare
the expert opinion for approval of monitoring reports/final monitoring reports of implemented projects.
The subject of the expert opinion will be, for example, quality assessment of the project outputs,
assessment of changes in project or assessment of orders.
What are the requirements for the evaluator?
In order to ensure the quality of evaluation, the evaluators are subject to requirements regarding
education and experience.
Selection of the most suitable candidates will be conducted in several rounds within which the evaluators
may be subject to requirements such as passing the test, making a sample project evaluation, attending
training etc.
The actual role of the evaluator will require independent work within the information system, through
which the assessment will be carried out (Monitoring system 2014+, part for the external user called
Information system for the end recipient, hereinafter IS KP14+) and according to the role of evaluator,
also participation in meetings of evaluation/selection committees, usually carried out in the capital
of Czech Republic - Prague.
For more detailed description see the next chapter of this Handbook.
IMPORTANT NOTICE:
For the access to the information system the evaluator must have electronic/digital signature
available. Registration via IS is the only acceptable form of applying – e-mail applications will not be
accepted. Transferring evaluators´ data from any previous operational programme is not possible; every
evaluator who wishes to work under OP RDE has to apply via IS KP14+.
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To obtain a qualified certificate (electronic signature) it is necessary to contact the accredited
certification service provider.
Only certification service providers approved by EU are accepted. Full list and information regarding
this directive is available on this link:
https://ec.europa.eu/information_society/policy/esignature/trusted-list/
Currently we can accept certificates of authorities listed in Attachment 2 of the call, this list is to be
updated with the EU trusted list updates and published on our web-site. We advise any non-EU experts
interested in the role to obtain their certificate from one of the authorities in Attachment to when visiting
one of the EU countries providing such service.
2. Tenders for evaluators
Selection of suitable candidates for the position of external evaluator is carried out through a tender
procedure published on the website of the MEYS/OP RDE. The tender for the evaluators is announced
at the beginning of the programme period, additional tenders will be announced only in case of lack/need
to supplement the evaluators in particular field/area.
What do I need to do become an evaluator?
1. Meet the criteria for external evaluators determined in the text of the tender.
2. Register as a user of KP14 + (Information System for the end recipient 2014+) see:
https://mseu.mssf.cz1
3. Subsequently, through the IS KP14+, submit an Evaluator status request (see below).
4. Successfully pass all rounds of the tender and complete the required training.
ad 1) Criteria for an external evaluator will be presented for each specific tender, they are usually:
Criterion Description Method of proof
Criminal integrity
All applicants will prove by an
affidavit to their CV.
Before signing of the contract,
successful applicants may be
required to prove the fulfilment
of criminal integrity by means
of the original or certified copy
of the Criminal Register
records.
Language proficiency Knowledge of Czech, possibly
English language is required.
Proven by CV.
1 Applicant for the evaluator status will first register as a user in IS KP14 +, where subsequently fills Evaluator status request in the Evaluator
module. The application in CSSF14 + is approved by the administrator of evaluators database. CSSF is irrelevant for the external evaluator.
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Minimum level of education University title is usually
required.
Secondary education with
graduation acceptable only in
specific fields of priority axis 3.
Proven by CV.
Before signing of the contract,
successful applicants may be
required to prove their
education, e.g. by means of the
original or certified copy of
university diploma/certificate
of graduation examination.
Professional experience in
given area
Minimum number of years in the
field related to the OP RDE is
required. Specific number of
years of experience may vary in
particular priority
axes/investment
priorities/specific objectives and
will be specified in a particular
tender procedure.
Proven by CV and filling the
bookmark Expertise of
evaluator in IS (For more
details see chapter 9.10 of this
Handbook).
Please note that the CV must
unequivocally prove the
experience required in the
given field.
Registration in IS KP14 + and
subsequently sending the
Evaluator status request.
Mandatory registration is
required, first as a user of KP14 +
IS and subsequently submission
of the Evaluator status request.
Confirmation is not necessary
to submit, MA is checking this
part directly through the system.
ad 4) Rounds of tender procedures, required trainings
The tender may be carried out in several rounds, while only successful/best candidates from the
previous round will go further the next round.
Specific form of the tender procedure will be specified in the particular advertisement. The tender
may be carried out e.g. by a test, preparation of sample project evaluation, assessment centres or personal
interview.
Actual tender procedure2:
The tender procedure is consisting of two rounds:
The first round consists of checking compliance with the requirements (education, experience)
specified in the invitation to tender and checking the registration in KP14 + IS and sending the
Evaluator status request. In this round MA will also take into account the experience of evaluators who
already evaluated the projects under the auspices of the MEYS in the previous programme period.
Only the applicants who met conditions of the first round will go further to the second round. In the
second round will be consisting of training focused on specific Priority Axis/OP RDE specific objective,
evaluation terms and conditions etc. This training will be concluded by a specific test. Successful
applicants from this final round of the tender will be then awarded a certificate for the evaluation in the
given priority axis/specific objective.
2 It may be specified in the text of the tender
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For certified evaluators, MA staff will keep organizing on-going trainings focused on specific conditions
of particular tender, criteria, evaluation of applications, the timetable for evaluation, form of processing
and submission of evaluation results. If the tender is implemented, the completion of the training is
mandatory.
MA will determine whether and which rounds/forms of the tender procedure may be completed
on remote basis (e.g. on-line test, videoconferencing).
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B) Work with the information system IS KP14+
Please note that some parts of the IS KP14+ are still to be changed to English (registration
page etc.) but most of it already has English modification.
2.1. BRIEF INTRODUCTION
Registration of external evaluators, application for the evaluator status and the evaluation processes by
external evaluators are carried out solely through the IS KP14 + application. In order to work with the
information system, it is essential that evaluators possess an electronic signature. The user does not
install any software onto the computer and forms are filled out in directly in the Internet browser
window.
The IS KP14 + application is available on the following web page: https://mseu.mssf.cz
2.2. REQUIREMENT FOR SOFTWARE AND HARDWARE
EQUIPMENT
Supported browsers
Smooth functioning of IS KP 14+ application is guaranteed only in Internet Explorer and
Firefox browsers, only in their latest versions. Firefox carries updates to the latest versions
automatically; the current version of Internet Explorer can be downloaded for free on the
Microsoft website.
JavaScript must be enabled in the Internet browser to enter the data into the application.
Customized designs of web page must not be set as well as any other settings changing the
appearance and font style.
Other requirement
Minimum screen resolution 1366 x 768 points.
For printing the application, the latest version of Adobe Acrobat Reader must be installed.
Instructions to increase the rights of the application
Applications supplied by Tesco SW use Microsoft Silverlight technology, which requires for some
advanced functions a setting called increased rights on the computer. These functions are e.g. access to
the signature certificates in the Windows Certificate Store or on a smart card. Increased rights can be set
using the TescoSW Elevated Trust Tool installation package.
(https://mseu.mssf.cz/help/TescoSwElevatedTrustToolCZ.msi)
Notice: Administrator’s authorization may be required for successful installation.
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2.3. REGISTRATION AND LOGIN OF THE USER
Registration of the user
To access the IS KP14 + portal you will need to register a new user through the registration button on
the homepage.
Use the English version icon on the main page.
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The user fills in all mandatory fields. Mandatory fields are highlighted in yellow. E-mail address and
mobile phone MUST BE REAL, since completion of the registration must be confirmed by the activation
key sent via SMS to the mobile phone. After entering the activation key into the portal, the system will send
an e-mail with activation URL link to the specified e-mail address.
After filling in the registration data, the user clicks on the button "Send registration data".
REGISTRATION
PASSWORD
RE-ENTER PASSWORD
TITLE
NAME
SURNAME
TITLE
DOB
MOBILE PHONE
ENTER THE
CAPTCHA CODE
SEND REGISTRATION DATA
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After sending registration data the system will send to the provided phone number an SMS with
activation key and displays in the registration form the new field "Activation Key". In this field, the
user retypes the activation key from the SMS and click on "Send".
After successful sending of the activation key, the user will see a notice on verification of the mobile
phone and sending an e-mail with an activation URL link to complete the registration process and
establishing the access to IS KP14 + application. Activation URL is valid only for 24 hours. If the user
fails to click on it within this period, the registration must be done again.
PASSWORD
RE-ENTER PASSWORD
TITLE
NAME
SURNAME
TITLE
DOB
MOBILE PHONE
ENTER THE
CAPTCHA CODE
SEND REGISTRATION DATA
SEND
Click to activate
Check your mail/spam for servicedesk e-mail
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By clicking on the link the user will be redirected to the IS + KP14 portal where the system displays
an informative message: "Your request for registration in MS2014 + application has been
successfully completed".
After creating the user’s account, a new e-mail will be sent to the user with the login name, thus
enabling to log into the portal.
In the event of a problem with registration, the user can use the field located below the registration
form, describe the problem and send it to the person in charge, who will deal with it.
Your registration has been completed
Check your mail/spam for servicedesk e-mail
Check your mail/spam for servicedesk e-mail
In case of technical problems submit your e-mail
and problem description
SEND
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Login to the application
Login to the application then takes place by filling in your username and password.
Default display of the application is in the Czech language. The user can press the flag button to
change the icon and choose the Polish language or English language version, through which the
application will be accessed.
Automatic log out
After login, the user will see in the title bar of the window in the upper right corner, the information
on the time remaining to automatic log out in case of inaction.
Automatic logout runs for safety reasons (for data protection) after 60 minutes of user inactivity. User’s
activity in the application (moving between tabs or launching some action) automatically renews the
logout limit back to 60 minutes.
Five minutes before the automatic logout from the notice Continue/Cancel is displayed. By pressing
the "Continue" button you will save the data and restore the limit for logout. By pressing the "Cancel"
button, the user returns to the application without saving the data, while the limit for logout is still
running.
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If the user does not respond within 5 minutes warning, he/she will be logged out of and informative
message on logout will be displayed. After confirmation by selecting "Continue", the user is redirected
to the home page of the portal.
Forgotten password
In case the user forgets the password, he/she will click on "Forgotten Password?" on the login home
screen.
The system will display a form where the user will enter username and mobile phone the same as for the
registration, retype the code and click "Continue."
YOU WILL BE SIGN OUT IN 5
MINUTES. DO YOU WISH TO RENEW
THE LIMIT AND SAVE DATA?
CANCEL CONTINUE
YOU WERE SIGNED OUT
CONTINUE
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If the user enters the wrong data, the following information will appear: Could not find specified user
here. Contact your governing authority.
Once the correct data are entered, the system will send to the user to provided mobile phone number
the Activation key and displays a new field where the user enters it and clicks on the "Continue"
button.
After entering the activation key the system will display the field for changing the password. As for
registering, the user will enter the new password, then once again to confirm it and then click "Finish".
FORGOTTEN PASSWORD
USER NAME
PASSWORD
CAPTCHA CODE
CONTINUE
ACTIVATION KEY
CONTINUE
USER NAME
PASSWORD
RE-ENTER PASSWORD
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3. Introductory screen IS KP14+ – Noticeboard
Every user registered in IS + KP14 has three visible profiles – Applicant, Evaluator, Bearer of strategy.
Applicant profile - used for applying for aid;
Evaluator profile - used for applying for evaluator status and implementation of substantive evaluation;
Bearer of strategy profile - used for submission of the application for Strategy.
4. Communication
After login to the application, the home screen is displayed to the user, listing all the messages relating
to particular evaluations. Within the communication, each screen can be accessed by pressing the
appropriate button in the title bar - notes, notices, messages (dispatches). The left side of the menu screen
displays information of relevant tasks MA, contact information, links or frequently asked questions and
HW and SW requirements..
Communication is carried out by means of three modules - Notes, Notices and Dispatches.
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Notes Module
This tab will switch the user to the list of notes, entered by the user himself/herself by means of the
New record button.
Notification Module
This tab shows important notices for all users sent by the MA.
Dispatches
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Dispatches tool serves as an internal communication across the whole MS2014 + system, i.e. dispatches
(messages) can be transferred both amongst different KP14 IS + users and between the evaluator and the
corresponding MA contact staff.
Particular tabs within the administration of messages are accessed by pressing the appropriate button -
Sent or Received dispatches or Folder Management and Rules for the classification of dispatches.
By pressing the New dispatch and Drafts button the user will enter relevant screen where new messages
can be created. User will choose the New record button, type the information and press the Save button.
After saving the message, the Select address button becomes active. After pressing this button the
recipient of the message can be selected from the list of users (User Address/Address of support).
For queries please use the Support at the bottom part of the screen: For methodological questions please
use Methodological questions – The Evaluator status request in the IS + KP14 and for technical questions
regarding IS KP14 + please use Technical questions - The Evaluator status request in the IS KP14 +.
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The filter will help you to find a specific user, you will select it by cursor (it turns green) and move it
by the arrow to the right side of the table.
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After selecting the appropriate support it is necessary to return to the Dispatches screen by pressing the
Save and back button. Subsequently, after pressing the Send button the dispatch is being sent and the
system will confirm it.
SUPPORT CONTACTS
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You can return to the list of dispatches by pressing the Back button. The dispatch that has been sent will
not appear on the list since it has been moved to the Sent dispatches folder.
Particular folders within the administration of messages may be entered by pressing the appropriate
button - Sent or Received dispatches, Folder management or Rules for the classification of dispatches.
The dispatch that has been already sent within the lifecycle of the application for aid and follow-up
administration cannot be deleted for audit tracking reasons. The possibility to delete a dispatch is set up
just for unsent dispatches, i.e. drafts.
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MA Information
Important information provided by the MA can be found under this link.
Contacts
This tab contains contact information for support of particular OP.
Links
Additional useful links related to submission of the application for aid can be found under this link.
FAQ
This tab contains answers to most frequently asked questions.
HW requirements
This section lists the parameters of hardware and software requirements for using the application
without any problem.
5. Information on login
In the upper right corner of the title bar is the information on the user is displayed. Besides login name
there is the button for logout – by clicking on it you will be logged out and returned to the home page
of the application. After login, there is the information on the automatic logout time limit - countdown
of 60 minutes since the last operation in the application.
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6. User’s profile
By pressing the User’s profile button, the user can edit his/her personal information and contact
information for sending notices. In addition, there are the data concerning entities that has been stored
by the user during creation of the application for aid for further use in additional application without any
need to retype the data.
Personal data – After entering your username and password, you can change the personal and contact
information of the user. The change is saved by pressing the Submit changes button.
LOGIN
PASSWORD
LOGIN
PERSONAL DATA CHANGE
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Contact data for sending notices
On the Contact information tab, the IS KP14 + user can enter his/her contact information that will be
used for sending notices. If the user receives a message, notification or dispatch within a specific project
(see above), the system will notify him/her via e-mail or SMS. The user enters the chosen form of
notification, telephone number (in the international format +XXX xxxxxxxxx including foreign
telephone numbers) or email address and confirm it by pressing the Save button. WE STRONGLY
RECOMMEND EVALUATORS TO SET THE NOTICES.
PERSONAL DATA CHANGE
TITLE
NAME
SURNAME
TITLE
MOBILE PHONE
SEND CHANGES
MAKE SURE YOU HAVE THIS BOX CHECKED, YOU WOULD NOT GET
ANY NOTIFICATIONS WITHOU IT
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7. Evaluator
The next step for the successful registration of external evaluator is the Application evaluator status.
This means filling the fields, where the evaluator describes his/her experience, skills and knowledge,
etc.
In the tender published on the MEYS website, the MA will define the period during which the
applications for evaluator status may be submitted. More information on particular tenders for
registration of evaluators can be found on the MA website.
.
Pressing the Evaluator button displays My evaluation and Evaluator status request. After the first editing,
the Evaluator status request field will change to the Evaluator information.
8. Application form for evaluator status
The form is filled in by the evaluator just once, any further changes are carried out in the form of
revisions - change must be reported to the MA including all documents used for acceptance of changes
by the MA.
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8.1. Data group – Evaluator information
This data group is general, without specifying the operational program, i.e. if the assessor is registered
in more operational programmes, these tabs are the same for all of them. The specifics of each program
are in the data group Registration of the programme, see Chapter 9.2.1.
8.1.1. Personal data tab
The international evaluators are asked to “tick” the Foreign evaluator checkbox!
Furthermore, the evaluator states the length of experience over the years. It is the cumulative number
of years of experience in the fields related to the OP RDE3 for the entire professional career. The
minimum required length of experience in the field related to the OP RDE is stipulated in the tender.
Furthermore, the evaluator will indicate whether he/she is a foreign evaluator or not. Foreign evaluator
means any evaluator who lives permanently outside the territory of the Czech Republic, i.e. resident and
a taxpayer outside the Czech Republic, regardless of nationality.
It is always necessary to save the record before moving to the next tab.
Following tabs Account, Address are not mandatory at this point and can be filled before signing a
contract:
3 When assessing whether the field is related to the OP RDE, we recommend the applicants for the position of evaluator to refer to the
Attachment no. 1 The expertise and disciplines tree of the OP RDE, which is part of this Handbook.
FOREIGN EVALUATOR CHECKBOX
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8.1.2. Education of the external evaluator tab
On this tab the evaluator states the education achieved. By using the New Record button the evaluator
chooses from library the Education level and Title. After entering the correct data the Save button is
pressed again. The stated education must be in line with the data in evaluator’s CV which is an Appendix
to the Evaluator status request.
The tab allows adding multiple records by using the New Record button.
8.1.3. Language skills tab
Tab presents the evaluator's language skills. By using the New Record button the evaluator chooses
from library Language and Level. After entering the correct data the Save button is pressed again.
Language knowledge requirements are stipulated in the tender published on the MEYS website. We
recommend presenting the English language as a minimum.
The tab allows adding multiple records.
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8.1.4. The employers of evaluator tab
IMPORTANT NOTICE: The evaluator states his/her employers only for the past three years on this
tab.
Rationale: This data is used for the automatic control of bias/conflict of interest in the process of
assigning the requests for support to the evaluators. Since the IS checks all ID numbers of employers
stated by the evaluator on this tab, it is not appropriate to mention all employers during the entire
professional career. The system would automatically exclude from the draw the evaluators who were
employed in the organization a long time ago. The MA determined the condition of the bias
control/conflict of interest to the employer 3 years back, therefore it is important to specify only all
employers for the past 3 years4 in this entry. The list of all evaluator’s employers is substantiated in
the Annex by means of the CV.
The evaluator fills in the State code. If selecting the Czech Republic the employer’s ID number is added.
Pressing the Validation field will automatically retrieve the data. If the data do not load, please contact
MA by means of dispatch (Chapter 5. Communication, Dispatches part). In this case it is a technical
question on IS KP14 + (Address of support Technical questions - The Evaluator status request in the IS
KP14 +). It is also necessary to add the date specification of the employment, i.e. the Date from and the
Date to. For the current job, please tick the Current box.
4 Notice for successful applicants who will pass the tender process: since this is an item monitoring the bias three years back, it is necessary to
reckon its continuous updating.
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After entering the correct data again press the Save button again. Tab allows adding multiple records.
When selecting the country other than the Czech Republic, the data must be filled in manually, namely
the Entity Name, foreign ID number, the Date from and the Date to. For the current job, please tick the
Current box.
8.2. Data group – Registration for the programme
In this part of the form the evaluator defines specifics of the particular operational programme under the
tab Expertise.
8.2.1. Evaluator’s programmes tab
On this tab the evaluator states in the Programme field the operational program for which he/she wants
to apply for the evaluator status. Multiple records can be selected by using the New button, thus submit
the registration for several operational programmes. It is always necessary to save the record.
The Status column is important for the information of the evaluator – it always displays the current
status of the application. The application for registration may be Pending for submission (čeká na
odevzdání) or Pending for approval (čeká na schválení), Activity suspended (činnost pozastavena),
Approved (schváleno). The status is entered by the MA.
In the case of non-acceptance of the application for the evaluator, the evaluator is informed in the field
Rejection - The reason for rejection.
OP NAME (PLEASE
SELECT 02
OPERAČNÍ
PROGRAM VÝZKUM,
VÝVOJ A
VZDĚLÁVÁNÍ)
FIELD OF EXPERTISE AREA
REGISTER MY APPLICATION (DO NOT
USE UNTIL ALL THE TABS ARE
FILLED, THIS WILL SIGN AND SEND
THE APPLICATION)
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In the case of the OP RDE, the evaluator works in following areas:
Register evaluator’s application area – DO NOT FILL this field at this point. First of all, it is necessary
to fill in other tabs, namely the Documents and the Competencies to the regions. Then, the evaluator
will return to this tab and press the Register evaluator’s request button.
Contract area - the tab will be used for registration of contracts.
Expertise area - the evaluator selects from the list of expertise ALL the items relevant to his/her
knowledge.
For better orientation of evaluators in selecting specific categories, we recommend to use the Attachment
no. 1 of the call on the web titled Tree OPRDE. This attachment includes detailed breakdown of
expertise/disciplines according to particular priority axes, in which the MA is looking for the evaluators.
1. The evaluators select categories of specific expertise related to particular priority axes:
2. The evaluators select categories related to general expertise common for all priority axes.
Category 1ABC1 Classification of the expertise in relation to experience of the
evaluator, according to the level of education and type of institution
(e.g. focus on primary schools, universities, research and
development).
Category 1ABC2 Classification of the evaluator according to the type of experience
(e.g. managerial experience, pedagogic experience, etc., including
length of service).
Category 1ABC3 Description of practice and experience (e.g. analyses, ICT, project
management).
The evaluator states all the expertise/disciplines for which he/she provably meets requirements for the
minimum number of years of practice set out in the tender (currently three years). Fulfilment of required
experience should unambiguously imply from the submitted CV and will be subject to inspection carried
out by the MA staff.
The evaluator may select as many categories and combinations across the whole tree as long as he/she
meets the above condition.
The evaluator will press the New record button and moves to the library of expertise. Here he/she will
use the filter entitled the Name of superordinate expertise at the OP RDE and then he/she can filter
according to numeric codes listed in Attachment No. 1 (within the call published on the web site).
Applicant can enter either the code or part of the name of criteria, then select the required one. Please
press Ulozit (Save) for each criteria and Novy zaznam (New record) to enter another criterion.
Category A PA 1 - Strengthening capacities for quality research.
Category B PA 2 - Development of Universities and Human Resources for
Research and Development.
Category C PA 3 - Equal access to quality pre-school, primary and secondary
education.
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The evaluator does not fill in the Activity suspension area. The tab informs about the suspension of
evaluation activity, i.e., in that period there will be no assignment of evaluation.
The record of suspension of activities is registered on this tab by the MA. The evaluator sends the
information requesting suspension of activities through the dispatch (see Chapter 2.1 Communications,
the way you work with dispatches, see Chapter 5).
8.2.2. Documents tab
ENTER EITHER CODE OF PART OF THE NAME OF CRITERIA TO FILTER
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On the Documents tab the evaluator attaches documents required by the tender published on the MEYS
website (e.g. CV). At the same time the evaluator may link any other documents that are relevant for the
assessment of the Evaluator status request.
It is always necessary to save the record.
8.3. Data group – Competence and expertise
In this data group, the evaluator fills in only competencies related to the regions.
8.3.1. Region-related competence
On this tab the evaluator states competencies (knowledge) related to particular regions. He/she may
state the Czech Republic region, but also select more specific level. We recommend foreign evaluators
to choose the Czech Republic region (Česká Republika).
The evaluator selects specific regions, where he/she can prove specific knowledge applicable for the
evaluation.
The tab allows adding multiple records. It is always necessary to save the record.
8.4. Finalization of the application for the status of evaluator and dispatch to the
MA
After completion of all the relevant tabs, the evaluator goes back to the Programmes of evaluator tab,
where he/she clicks on the Registration of evaluator’s application. After pressing the button, the screen
for linking a valid personal certificate will appear.
Acceptable certificate must fulfil these criteria:
1) Qualified certificate
2) Certificate enables user to sign electronically
3) Including private key
4) Valid
5) Issued by EU approved authority (if while signing within the system you get this message:
„Zadany certifikat neni mozne pouzit pro podpis. Duvod: nespravny vydavatel certifikatu.“ please send
us the name of your certificate.
SELECT REGION ČESKA REPUBLIKA
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Also we apologize but the system is not supported within Apple machines. The certificate has to be
stored within the System files (Windows or Files) on a hard drive.
Once the Evaluator status request is finalized, the evaluator does not interfere in the form. Any
changes made will not be reflected by the MA. The required changes must be passed through by a
dispatch to the MA including all documents needed for acceptance of the changes by the MA.
The evaluator must sign the Application for the evaluator status by means of the electronic signature,
see Chapter 1. Without the signature the registration is not submitted. Correct submission will show on
the “Programy” tab where the status will change from “Ceka na podani” to “Ceka na schvaleni” – see
chapter below. Once the status is in “Ceka na schvaleni” the MA will start the selection process and will
inform evaluator about the next steps.
9. Approval of the application for the status of evaluator
After signing and sending the Evaluator status request assessor, the MA will start to assess the fulfilment
of conditions stipulated in the tender, the expertise and competencies.
Once the evaluation of the application by the MA is completed, the evaluators receive a dispatch on the
change of the registration form status, or the change of the evaluator status.
Description of various states of the Evaluator status request:
Pending for submission – the state indicating that the Application for the evaluator status has been
established. I.e. the application has not yet been signed by the evaluator and passed to the MA in IS
KP14+.
Pending for approval - this state occurs after sending the Evaluator status request using the IS KP14 +
form, i.e., the MA has received evaluator’s application and assesses it.
Approved - this state occurs after assessing the fulfilment of conditions stipulated in the tender, the
expertise and competencies. At this stage the evaluator is included in the database of evaluators of the
OP RDE and is entered to the project draw for particular tenders according to the expertise and trainings
completed.
In the storage – the Application for the evaluator status has been assessed by the MA as not meeting
certain formal criteria of the tender. At the moment, the evaluator is not approved, but not permanently
removed from the database. MA will have the opportunity to invite him to complete formalities and if
fulfilled, the applicant will be moved to the Approved state.
Rejected - the applicant for the evaluator status has seriously violated the terms of the tender; his
application is rejected and cannot be re-submitted.
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Activities suspended – a reversible state where also upon the request of approved evaluator, his/her
assignment to the projects is temporarily suspended (e.g. for family reasons, working abroad, etc.) As
soon as the reasons for suspension do not apply any more, he/she can be included in the approved
evaluators again.
Removed from the database - an irreversible state where the evaluator has been removed from the
database of evaluators due to serious reasons (e.g. breaching conditions of evaluation or confidentiality,
The assessment or breach the conditions of secrecy, undisclosed conflict of interest, poor evaluation or
cooperation) and he/she will not be allowed apply and evaluate again. Information on the removal of the
evaluator from the programme database is available for all operational programmes.
Sequence diagram of particular states:
PENDING FOR SUBMITTION
SUBMITION OF AN APPLICATION
PENDING FOR APPROVAL
REJECTED
IN THE STORAGE
APPROVED
ACTIVITIES SUSPENDED REMOVED FROM THE DATABASE
