Open Tender Enquiry

All “Welded Front Fork & Steering Tube Welded

Assembly” Used In Three Wheelers

SCOOTERS INDIA LIMITED

(A Government of India Enterprise)

Post Bag No.23 (GPO), Sarojini Nagar,

Lucknow – 226 008

TENDER NOTICE

TE No. SIL/PUR/ WELDED FRONT FORK & STEERING TUBE WELDED ASSEMBLY/2016-18 Sealed Tenders are invited in single bid system for “Welded Front Fork &

Steering tube welded Assy.” for two year consumption. For tender form and

further details please visit our website www.scootersindia.com

Senior Manager (Materials.)

Annexure-I

Details of Material

Sl. No.

SIL Material

Code Description

Quantity Required (in nos.)

Specification Drawing No. (Enclosed)

1 46760070 Welded Front Fork 15000 Nos As per SIL drawing

46760070

2 46750580 Steering tube Welded Assy. 15000 Nos As per SIL drawing

46750580

3 44560060 Welded Front Fork 11100 Nos. As per SIL drawing

44560060

4 44550570 Steering tube Welded Assy. 11100 Nos. As per SIL drawing

44550570

Annexure-III CHECK LIST (Tender No. 1900086 and due date 31-08-2016)

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick

(√)

1 Every page of tender duly signed, Stamped and attached. Yes

2 Validity of offer 90 days from the tender opening date Yes

3

Quoted prices (tick one option only and cross other) A) Shall be firm during the period of supply - Accepted

OR (B) Shall vary as per price variation formula (Refer Annexure

„IX‟)- Accepted and Enclosed

Yes

Yes

4

Following declarations on party letterhead enclosed

a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department.

b)We have gone through the terms and conditions given in your above tender form, is accepted and agreed by us

Yes

5 Price bid :Party to indicate excise duty, sales tax / VAT etc

- All column of price bid filled up in the price bid Yes

6 Price quoted shall be in figure and also in words in price bid Yes

7 The delivery term shall be “FOR SIL Stores”, Yes

8 The Payment term shall be “45 days direct credit from the date of

receipt of material at SIL”. Yes

9 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

10 For delivery term FOR SIL, Transit insurance shall be at party‟s end and it should be included in quoted basic rate.

Yes

11 Integrity Pact document accepted and Signed by Party Yes

12 Cost Sheet ( As per Annexure-VI) filled & attached Yes

13 Declaration that the party is the manufacturer of the items Enclosed Yes

14

Declaration regarding delivery of quantity of quoted items as per SIL schedule based on quantity mentioned for two years requirement:- Party to give above undertaking on their letter head - Enclosed

Yes

15 Development period (Maximum three months) i.e. time required to submit the sample and execution of trail lot etc. from date of intimation/letter

Yes

Annexure-IV

Price Bid

Supplier’s name:

Sl. No.

Material Code

Description Quantity Required (in nos.)

To Be filled by vendor

Basic Rate /piece (exclusive taxes) ( in Rupees) Excise

Duty (%)

CST against “Form

C” (%)

VAT +

SAT (%)

In digits

In words

1 46760070 Welded Front

Fork 15000 Nos.

2 46750580 Steering tube

Welded Assy. 15000 Nos.

3 44560060 Welded Front

Fork 11100 Nos.

4 44550570 Steering tube

Welded Assy. 11100 Nos.

Dated: Signature of Supplier

Seal:

Annexure-V

COST – SHEET

Name of the Party : Enquiry No.: Date : Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(A) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(B) Conversion Cost Per Piece:

Opn. No.

Process Name

Machine Rate/ Unit

Base Unit

No. of Strokes

Conversion Cost(Rs)

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

Excise Duty

Sales Tax

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

Annexure-VI SIL – SPECIAL TERMS AND CONDITIONS

Criteria for quantity distribution shall be as follows:-

The following Special Conditions without any deviation needs to be adhered to:

1. Check list and Integrity Pact must be filled up and enclosed by vendors others wise their offer will

not be considered.

2. The Bidder may opt for FIRM/ PV Clause. In case of PV clause, the price review will be carried out

after 12 months (1 year) from date of PO.

3. Vendor should submit prevailing / authenticated Raw Material invoices/ documents for items.

4. The distribution shall be 100 % on L1 source.

5. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL.

6. The supply shall be strictly as per SIL drawings enclosed.

7. No Development Cost/ tooling advance shall be given by SIL. Offers submitted with request of

advance amount in this respect shall be treated as rejected.

8. (a) New vendors who will participate first time in tender enquiry for the subject items shall be dealt

by SIL Vendor Development Department in consultation with D & D as per policy. The sealed

tender document of all new vendors shall be handed over to Vendor Development Department

immediately by tender committee.

(b) However the quantity considered for developmental order through new vendors will be 25% of

the SIL annual requirement provided they submit sample suiting to SIL drawing. The short

listing of suitable / capable parties among new vendors shall be done by the committee

constituted by the management of SIL.

(c) In case of any query the new vendor may visit SIL and contact In-charge of Vendor

Development Department/ D&D department.

9. The vendors are required to submit price offer with delivery term on “FOR SIL STORE” basis only.

10. Offer from only manufacturers will be considered.

11. All updates, amendments, etc., will be posted only on the above websites from time to time, and

when required, until tender is opened. There will be no publication of such updated, amendments,

corrigendum, etc., through newspapers or any other media.

12. New vendor should be fulfilled the following:-

1. Vendors should be regular manufacturers & OEM supplier for subject/similar production item of this tender to at least one of the following reputed automobile manufacturer during the last consecutive two financial years. (a).TATA Motors. (b). Mahindra & Mahindra (c). TVS Motors. (d). Piaggio (e). Atul Auto (f). Bajaj Auto (g). Force motor (h). Maruti Udyog (i).Ashok Leyland (j).Scooters India Limited. (k). Hero Motors. Vendors must enclose OEM supplier proof (Copies of purchase order/ invoice for supplies made to

OEM) to substantiate above)

2. New vendor should fill-up vendor registration form & submit it along with tender documents. Vendor registration format can be downloaded from our website www.scootersindia.com and duly filled Form should be attached. 3. Company Profile and brochure should be invariably attached with the tender documents. Also

furnish manufacturing and testing facility and infrastructure for the items subjected to verification by

SIL team. 4. Vendors should have the annual minimum turnover of Two Crore nine Lacs Eighty-two

Thousand Eight Hundred ninety-nine Rupees. The vendor must furnish relevant documents i.e. audited balance sheet, profit-loss account statement, Certificate from CA of last 02 financial year’s i.e. (2014 - 2015 and 2015 - 2016) etc. confirming the turnover. 5. Offers of only manufacturers shall be entertained. Bidders needs to declare on letter head that they

are manufactures of subject items.

Item Sl. No. Distribution (in %)

L1 Source

1 to 4 100 %

Annexure-VII

SCOOTERS INDIA LIMITED LUCKNOW

PRICE VARIATION FORMULA :( Column B, & C to be filled by vendor at the time of submission of offer).

Sl. No.

Part No. Descriptions

Rates Awarded as

per P.O.

Element

Revised Rate As on……..

Input RM Specification

Weight / piece (in Kg)

Ref. RM Rate as on at the time of tender due date

(in Rs.)

Ref. RM Rate (*) as on at the time of

year end (in Rs.)

Increase per piece

A B C D E

F= Cx(E-D)

G= A+Fa+Fb+Fc

1

46760070

Welded Front

Fork

x (a) xxx xxx xxx xxx

x (b) xxx xxx xxx xxx

x (c) xxx xxx xxx xxx

2 46760580 Steering tube Welded Assy.

x (a) xxx xxx xxx xxx

x (b) xxx xxx xxx xxx

x (c) xxx xxx xxx xxx

3 44560060 Welded Front

Fork

X (a) xxx xxx xxx xxx

X (b) xxx xxx xxx xxx

X (c) xxx xxx xxx xxx

4 44550570 Steering tube Welded Assy.

X (a) xxx xxx xxx xxx

X (b) xxx xxx xxx xxx

x (c) xxx xxx xxx xxx

*CONDITIONS:

1. Price increase/decrease shall be considered only for those elements which are major direct input of components

2. For reference rates only standard parties/News Papers/SIAM rates shall be considered.

i) M/s Upper India Steel, M/s Aarti Steels: - for black Bar Steel required for manufacturing steel forgings.

ii) M/s Steel Authority of India:- For Sheet Metal & Bar

3. No increase shall be considered on account of labour and over head etc.

4. Price will be reviewed on yearly basis from the date of placement of PO. In any case escalation beyond 10% of the material cost for the

whole year shall not be allowed.

Annexure-VIII PRICE-BID EVALUATION CRITERIA

(1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special

terms & conditions for all items from sl. no. 1 to 4 :-

Sl. No. Factors

1 Basic Price

2 Discount (Less)

3 Packing & forwarding

4 Excise Duty

5 CST with or without form

6 UP VAT

7 others

8 Development Tax

9 freight

10 Transit insurance

11 Payment Terms In Days

12 Modvat(Less)

13 UPTC(Less)

Cost to SIL = [ 1-(2)+3+5+7+8+9+10+11] Payment term (Sl. No. 11) = Factor Applicable based on payment term quoted by vendor* X cost

[1-(2)+3+4+5+6+7+8+9+10]

(2) Quantity distribution shall be made 100 % on L1. * The following loading factors shall be applicable w.r.t. different payment terms in number of days on cost as above for relative evaluation purpose.

Sl. No.

Payment Term Credit Days Value of Loading factor

1. Credit period (PREFERED)

45 0

2. Credit period 60 (-) 0.0070

3. Credit period (>) 60 (-) 0.0070

4. Credit period

30 (+) 0.0070

5. Credit period

21 (+) 0.0111

6. Credit period

15 (+) 0.0139

7. Payment through bank/ COD 0 (+) 0.0209

8. Advance payment (against Performa Invoice) (-) 45 (+) 0.0418

Annexure - IX