Date post: | 19-Jan-2018 |
Category: |
Documents |
Upload: | ashlyn-haynes |
View: | 221 times |
Download: | 0 times |
Operational Excellence in Effort ReportingConference Call: June 6, 2012
Vision Statement:Implement a compliant, streamlined, electronic effort reporting process by June 2012 that reduces administrative burden.
Agenda
TopicTimeline Highlights Liz PigaCampus Preparation for Phase 3 Testing Anne Connolly, Donna KileyCentral Office Preparation for Phase 3 Testing
Anne Connolly, Mark Abbey
NIH Salary Cap Anne Connolly, Carol Berdar
2
Timeline Highlights
3
Campus Preparation for Phase 3 Testing
4
Cost Share Awards Identify missing cost share awards
Run the RF Cost Sharing Monitoring Report Corrective actions:
Create a cost share award Link the cost share award to the prime award Refer to Chapter 9 in “Cost Sharing: A Guide for Administrators”
Campus Preparation for Phase 3 Testing
5
Cost Share Awards Inconsistent cost share award names
Name of cost share award appears on effort statement Possible that a principal investigator would have more than one cost
share award each with a different naming convention Corrective actions:
Decide on a consistent campus naming convention Cost Share to Award XXXXX Cost Share for Award XXXXX
Cost share should be spelled out and not abbreviated Cost share award name should not be in all capitals Update the cost share award name(s) in Oracle
Campus Preparation for Phase 3 Testing
6
E-mail, Department Name and Job Title Information Verify this information:
Exists for all users Is correct for all users
Corrective actions: Update the individual’s Oracle People record for e-mail addresses For SUNY employees, update the Coeus Extra Information form in
Oracle To access: Select Others from an individual’s Assignment form and then
select Coeus For updates to department name and job title
Central office will send an information package
Central Office Preparation for Phase 3 Testing
7
Instance Set Up System administration tasks to set up ecrt environments for 30
campus locations Effort reporting periods of performance Assigning primary effort coordinator and effort coordinator roles Assigning proxies
Send any effort coordinator or proxy assignments to [email protected] by Friday, June 8
Central Office Preparation for Phase 3 Testing
8
Individual campus calls to discuss Phase 3 testing scenario process
Send availability for one-hour call to [email protected] June 20: afternoon June 21: morning June 22: any time
NIH Salary Cap
9
For the first time NIH lowered its salary cap from $199,700 to $179,700 Change effective for grant awards with an Initial Issue Date (award
date) on or after December 23, 2011 More information:
NOT-OD-12-035 “Notice of Salary Limitation on Grants, Cooperative Agreements, and Contracts”
Frequently Asked Questions: NIH Salary Cap in FY2012
How does your campus treat this? Difference between PI salary and NIH cap Data entry in Oracle
10
NIH Salary Cap
11
NIH Salary Cap
NIH Salary Cap
12
Response from David Kennedy at COGR Question: Can an over-the-NIH salary cap be captured as cost share?
Answer: I believe the key point is “should it be captured for F&A purposes?” The DCA says “yes”. There are some who believe “no”. In fact, COGR raised this in our response to the ANPG on Grants Reform. We would like OMB to rule that it should not be classified as cost sharing for F&A purposes.
Question: Would the NIH Grants Policy Statement verify the yes/no? Answer: I do not believe the NIH GPS talks to this issue.
Question: If yes—would the Cost Share be considered mandatory, voluntary committed or voluntary uncommitted? Answer: Our advocacy would be to classify it as VUCS (as COGR
proposed in our response to the ANPG on Grants Reform).
Summary
Minutes from this meeting will be posted on the Operational
Excellence in Effort Reporting Web page
Direct questions to:Anne ConnollyProject [email protected](518) 434-7240
13