OPERATIONS MANUAL · (Sole Proprietorship) United Communications Information Circle Pettisville, OH...

OPERATIONSMANUAL

NAME OF MANAGER

TOWNE CRIERThe

2 The Towne Crier OPERATIONS MANUAL

OPERATIONS MANUAL FOR THE TOWNE CRIER

Workday Hours

8 a.m. to 5 p.m. , Monday through FridayAll employees work an 8-hour day1 hour is allowed for lunch

Business Hours

9 a.m. to 5 p.m. , Monday through Friday9 a.m. to 12 noon on Saturday, July 28

Important Numbers

Checking Account Number: 238-2413Telephone Number: 419-555-0122Post Office Box Number: 276

Types of Advertising Available

Classified ads (want ads)Display ads (ads containing artwork)

Publishing Policies

Published weekly on July 9, 16, 23, and 30Newsstand price: $1.00Annual subscription rate (52 issues): $50.00

Salary Information

Employees are paid biweekly (every two weeks)Manager’s biweekly salary is $1,352

The Towne Crier’s Obligations to

Its Customers

Publish an unbiased and accurate newspaperAccept news articles of community interest for

publication (subject to minor editing)Sell classified ads and display adsMaintain goodwill by treating all customers with

respect

The Towne Crier’s Obligations to Local,

State, and National

Governments

Obey all laws and regulationsWithhold payroll taxes and forward them to the

proper agenciesPractice conservation of energy

The Towne Crier’s Obligations to

the Community

Support all activities sponsored by thePettisville Chamber of Commerce

Support local charity projectsOperate a fair and honest businessBe an equal opportunity employer

Your Obligations to the

Owner of The Towne Crier (Ms. Nichols)

Care about the business as if it were your ownKeep accurate and up-to-date recordsExhibit wise judgment in the use of company

fundsKeep company financial information confidentialHire employees who will contribute to the over-

all good of the company

Your Obligations as an

American Citizen

Be knowledgeable about the free enterprisesystem

Be competent in managing personal businessaffairs

Exhibit wise judgment in use of personal fundsObey all laws and regulations

Business Plan is Due ____________

INFORMATION YOU’LL NEED TO KNOWABOUT THE TOWNE CRIER

OPERATIONS MANUAL The Towne Crier 3

International Reporters Association16983 Via TazonSan Diego, CA 92127-0164

Pettisville Chamber of Commerce101 Dungaree DrivePettisville, OH 43553-0178

Detective Jaylene GuerreoCity of ClevelandPolice Department1112 St. Augustine RoadCleveland, OH 44146-2795

Lee Community CenterOne Vale StreetPettisville, OH 43553-0177PHN 419-555-0166; FAX 419-555-0167www.leecc.mjs(Corporation, Nonprofit)

Mean Jeans Manufacturing Co.45 Maple StreetPettisville, OH 43553-0175PHN 419-555-0100; FAX 419-555-0110www.meanjeans.mjs(Corporation)

Nouveau Investment Company440 Wall StreetPettisville, OH 43553-0178PHN 419-555-0134; FAX 419-555-0136www.nouinv.mjs(Partnership)

Passports-2-Go728 Blazer AvenuePettisville, OH 43553-0177PHN 419-555-0164; FAX [email protected](Sole Proprietorship)

Pettisville Bank101 Greenback DrivePettisville, OH 43553-0178PHN 419-555-0101; FAX 419-555-0102www.pettisvillebank.mjs(Corporation)

Pettisville Post Office22 Stamp StreetPettisville, OH 43553-0178PHN 888-555-0133; FAX 419-555-0140www.ppo.mjs(Federal Agency)

Correspondents Outside the Model Business Community

During the course of the business simulation, you will be mailing and shipping a variety of things to other businessesboth within and without the model business community. Addresses follow. (NOTE: For Web addresses, the suffix.mjs (Mean Jeans simulation) has been used to avoid conflicts with real-world .com addresses.)

18 Wheeler Truck Lines1208 Oshkosh Blvd.Pettisville, OH 43553-0177PHN 419-555-0119; FAX 419-555-0120www.18wheeler.mjs(Corporation)

Buckeye Equipment1313 Olentangy RoadPettisville, OH 43553-0175PHN 419-555-0178; FAX 419-555-0180www.buckeye.mjs(Partnership)

The Clothes Closet61 Dungaree DrivePettisville, OH 43553-0178PHN 419-555-0154; FAX 419-555-0155www.clothescloset.mjs(Sole Proprietorship)

Creative Advertising Agency816 Corduroy DrivePettisville, OH 43553-0177PHN 419-555-0188; FAX 419-555-0190www.creativeadvertising.mjs(Corporation)

The Denim Maker752 Gold Mine LanePettisville, OH 43553-0176PHN 419-555-0195; FAX 419-555-0197www.denim_maker.mjs(Corporation)

Hollywood & Vine Videos2501 Kneepatch AvenuePettisville, OH 43553-0175PHN 419-555-0172; FAX [email protected](Corporation)

Popular Designs2020 Carpenter RoadPettisville, OH 43553-0176PHN 419-555-0182; FAX [email protected](Sole Proprietorship)

Taylor Office Supplies12 Rivet StreetPettisville, OH 43553-0177PHN 419-555-0135; FAX 419-555-0113www.taylor.mjs(Sole Proprietorship/Franchisee)

The Towne CrierP. O. Box 276Pettisville, OH 43553-0176PHN 419-555-0122; FAX 419-555-0124www.townecrier.mjs(Sole Proprietorship)

United CommunicationsInformation CirclePettisville, OH 43553-0176PHN 800-555-0111; FAX 419-555-0112www.uncom.mjs(Corporation, Controlled Monopoly)

Correspondents Within the Model Business Community

Addresses You Will Need …


The Towne CrierSole Proprietorship

The information contained on these pages is confidential. It is provided here to inform you of the typeof ownership and the financial condition of your business.

FINANCIAL STATEMENTS

THE TOWNE CRIERBALANCE SHEET

As of June 30, 20––

ASSETS

CURRENT ASSETSCash $ 26,220Accounts receivable 76,000Inventory 5,500Prepaid Insurance 4,000

Total current assets $111,720

EQUIPMENTEquipment 188,000Leased equipment 13,500Automobile equipment 73,000

274,500Less: Accumulated depreciation 192,000

Net book value 82,500

OTHER ASSETSCash value life insurance 60,000

INTANGIBLE ASSETSSubscription lists 394,000

TOTAL ASSETS $648,220

LIABILITIES

CURRENT LIABILITIESAccounts payable $ 52,000Accrued taxes 5,000Loans 53,000

Total current liabilities 110,000

LONG-TERM LIABILITIESLoans 123,220

TOTAL LIABILITIES $233,220

OWNER’S EQUITYInvestment - Samantha Nichols 415,000

TOTAL LIABILITIES AND OWNER’S EQUITY $648,220


THE TOWNE CRIER � FACT SHEET

The Towne Crier, owned by Samantha Nichols, is the second largest newspaper in Fulton County, Ohio.It offers a weekly newspaper to Pettisville citizens while the Fulton Constitution in nearby Wauseonsells a daily newspaper. The bulk of The Towne Crier’s revenue comes from the sale of display ads toPettisville businesses in addition to its income from subscriptions and classified advertising.

Weekly columns provided in The Towne Crier include

� New & Noteworthy

� Sports

� In the News

� A Week on Wall Street

THE TOWNE CRIER

STATEMENT OF INCOME

For the year ended June 30, 20––

INCOMEAdvertising $ 887,500Circulation 387,500Miscellaneous 10,000

TOTAL INCOME $1,285,000

OPERATING EXPENSESEditorial $129,600Advertising 97,000Composing 78,600Press 157,200Circulation 157,200Business 36,800Administrative 157,200Miscellaneous 156,400

Total operating expenses $ 970,000

NET INCOME $ 315,000


Check off each activity as you complete it.

When 2 managers are assigned to The Towne Crier, each manager should check off the items on his orher Getting Ready To Do Business checklist as they are completed.

COMPLETED

1. Participate in the “Presimulation: Group Activity” conducted by your Instructor.

2. Learn about how you will obtain supplies for your business. In order to run yourbusiness, you will need certain supplies. Some of these supply items are forms (such asinvoices and purchase orders) while others are items (such as envelopes and notebookpaper). You will find a supplies request form for The Towne Crier on pages 13 and 14 inthis Operations Manual, which lists all of the supplies that you will need to operate inthe model business community. There are several ways that you may obtain them.

C For students NOT using computersYour Instructor will give you ALL the supplies you will need. During the businesssimulation, you will need to complete all forms by hand.

V For students using computersYour Instructor will give you PART of the supplies you will need (such as envelopesand notebook paper) but will ask you to print your own forms. To do this, you willuse the business forms document located in the folder for your business that theInstructor will have copied onto your workstation from the Supplies and Resources CD.

Some forms (such as the cashbook and payroll register) are also available astemplates. A template is an electronic form that allows the user to key informationdirectly onto the screen and then print the completed form rather than printing ablank form that must then be completed by hand. These templates are also locatedin the folder for your business that your Instructor will have copied onto yourworkstation from the Supplies and Resources CD.

3. Remove the supplies request form. See pages 13 and 14 in this Operations Manual.

4. Identify how you will obtain your supplies. Notice that the supplies request form isdivided into columns so that you can check off whether a particular supply item isgoing to be supplied by your Instructor or printed by you as the student manager.Some forms are also available as electronic templates for students who will be usingcomputers. A check-off column is provided for these as well.

For each of the supply items, your Instructor will tell you whether he/she willbe giving them to you or whether he/she will be asking you to print your own.Record a � in the blank line in the appropriate column to indicate whichforms will be provided by your Instructor and which will be printed by you.Put your � in the “TO DO” side of the appropriate column.

GETTING READY TO DO BUSINESSTHE TOWNE CRIER


Your Instructor will also tell you which, if any, template forms you will use.Verify each time you will use a template form by recording a � in the blankline in the template column. For example, if you will use a template cashbook,place a � in the blank line in the template column beside cashbook.

NOTE: You will not need a hard (paper) copy of template forms.

5. Obtain 4 file folders from your Instructor. Label them as follows.

PENDING FILE CASH FILEThe Towne Crier The Towne Crier

OFFICE FILE NEWSPAPER FILEThe Towne Crier The Towne Crier

The PENDING FILE contains work from the end of a class period that has not beencompleted and business papers that must be followed up on. For example, a purchaseorder is placed in the Pending File until an invoice is received and paid. An invoice isplaced in the Pending File until payment is received. The CASH FILE contains money,stamps, and financial records. The OFFICE FILE contains all completed work.

6. Obtain the Supplies folder for The Towne Crier from your Instructor. The folderwill be labeled SUPPLIES, The Towne Crier, and will contain various supplies you willneed.

7. Verify the items contained in the Supplies folder. Assume that you completed thesupplies request form and that your Instructor filled the request and placed the itemsin your Supplies folder. The folder should contain every item that was checked under“Instructor Will Supply” on your supplies request form.

Verify the quantity of each supply item provided by your Instructor. For eachInstructor-provided supply item, place a check mark under “DONE” in theInstructor-Will-Supply column of the supplies request. For example, yourequested 8 whole sheets of plain paper. Go to the Supplies folder and verifythat you received 8 whole sheets of plain paper. Then place a check mark inthe appropriate blank to show that you have verified this item. Continue inthis manner until you have verified all items in the folder. If you do not havethe correct quantity of any item, tell your Instructor immediately.

Return all items to the Supplies folder.

8. Identify which forms, if any, you will print now. To begin doing business, you willneed some of the forms almost immediately. These are

1) checkbook (located in the back of this Operations Manual)2) cashbook sheet 3) appointment calendar(s)4) company sign 5) layout forms (12 sheets)6) clip art (Sheet A) 7) clip art (Sheet B)8) clip art (Sheet C) 9) newspaper articles (2 sheets)

10) rates chart 11) newsstand sign12) want ad receipts (4 sheets)13) Pettisville Chamber of Commerce letter/questionnaire

Find these items on your supplies request and note which column has been checked.


If you are not printing any forms, go to step 11. If you are to print any of the forms listedabove, you will print them now. The remainder of the forms will be printed as youneed them. Your DAILY ACTIVITIES checklist will tell you when you need to print a form.

9. Print the forms you need. Open the folder for your business on your computer. Openthe business forms document. Print the forms you need now. Put your � in the“DONE” side of the Manager-Will-Print column.

10. Place all printed forms in the Supplies folder. Set the supplies request asidefor now.

11. Make a notation on your appointment calendar.

C If you are using a paper calendar, remove the calendar from the Supplies folder.

Write your name at the top of the calendar. (If there are two managers, therewill be two calendars.)

Make the following notation on your calendar for July 2: Send Western RoundupDays questionnaire.

Paper clip the calendar(s) to the front of the Office File.

V If you are using an electronic calendar, open the calendar on your computer.

Make the following notation on your calendar for July 2: Send Western RoundupDays questionnaire.

Close the calendar.

12. Organize your files. File folders are illustrated below. Each file folder lists the item(s)to be placed inside the file.

Remove from your Supplies folder the item to be placed in the Pending File.

Place this item in the Pending File as shown below.

Remove from your Supplies folder the items to be placed in the Cash File,Office File, and Newspaper File. Lists of these items follow. Place these itemsin the Cash File, Office File, and Newspaper File in the order shown. HINT: Ifyou are using an electronic calendar, electronic cashbook, electronic clip art,electronic newspaper layout sheet, electronic newspaper articles, and/or electroniccheck register, you will not have these items to place in the folders.

� Place a check mark beside each item as you place it in the proper file.

1 Pettisville Chamber of Commerceletter/questionnaire

PENDING FILEThe Towne Crier

COMPLETED

1 cashbook sheet

1 checkbook containingcheck register, checks,and deposit slips

CASH FILEThe Towne Crier

COMPLETED


appointment calendar (1 per manager)The appointment calendar(s) should beclipped to the front of this file.

1 set address labels and postage stamps

1 set return address labels

1 rates chart

1 completed supplies request

Employee’s Withholding AllowanceCertificate—W-4 (1 per manager)

OFFICE FILEThe Towne Crier

COMPLETED

2 newspaper article sheets

3 clip art sheets (A to C)

12 layout forms

1 newsstand sign

4 want ad receipt sheets

NEWSPAPER FILEThe Towne Crier

COMPLETED

13. Prepare a personal cash envelope. In the model business community, you will havean opportunity to conduct personal business using cash. You may purchase anewspaper, sign up for a class at Lee Community Center or Taylor Office Supplies, orbuy shares of stock from Nouveau Investment Company.

Remove one envelope from the Supplies folder.

Use a pen to print PERSONAL CASH FOR (YOUR NAME) across the top on thefront of the envelope.

Remove your personal cash from pages 351-362 inthe Student Reference Book. Count the money.Record the total amount saved: $ ______________

If you said $2,232 you were correct. You will need approximately $4 to purchasenewspapers and $100 to sign up for classes, which will leave more than $2,000to buy shares of stock. Do not pay any company bills with your personal cash.You will make all payments for your business with checks.

Use scissors to cut the bills. Place the money in the envelope. Place theenvelope in the Cash File.

14. Prepare a cash receipts envelope.

Remove one envelope from your Supplies folder.

Use a pen to print CASH RECEIPTS across the top on the front of the envelope.

Place the envelope in the Cash File.

15. Store your postage stamps in a safe place.

Postage stamps are as valuable as cash.It is important that you store your postagestamps in a safe place.

35¢

COMMEMORATINGU. S. BUSINESSAND INDUSTRY

POSTAGE35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRYPOSTAGE

35¢


POSTAGE

35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRY

POSTAGE

35¢


POSTAGE

35¢


POSTAGE


Remove the set of address labels and postage stamps from the Office File.Remove one envelope from the Supplies folder.

Nouveau Investment Company

440 Wall Street

Pettisville, OH 43553-0178

Passports-2-Go

728 Blazer Avenue


Pettisville Post Office

22 Stamp Street


Popular Designs

2020 Carpenter Road


Taylor Office Supplies

12 Rivet Street


The Towne Crier

P. O. Box 276


Pettisville Bank

101 Greenback Drive


18 Wheeler Truck Lines

1208 Oshkosh Blvd.


Lee Community Center

One Vale Street


Buckeye Equipment

1313 Olentangy Road


Mean Jeans Manufacturing Co.

45 Maple Street


The Clothes Closet

61 Dungaree Drive

Pettisville, OH 43553-0178United Communications

Information Circle


Creative Advertising Agency

816 Corduroy Drive


The Denim Maker

752 Gold Mine Lane


Hollywood & Vine Videos

2501 Kneepatch Avenue

Pettisville, OH 43553-0175Use 1" x 2-5/8" White Address Labels

Example: Avery 5160® Laser OR equivalent

NOTE: When printing this .pdf document,

turn Acrobat’s “Fit to Page” setting to OFF.

THE TOWNE CRIER

Address Labels & Postage Stamps

Pettisville Chamber of Commerce

101 Dungaree Drive


Detective Jaylene Guerreo

City of Cleveland

Police Department

1112 St. Augustine Road

Cleveland, OH 44146-2795International Reporters Assn.

16983 Via Tazon

San Diego, CA 92127-0164

35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRY

POSTAGE

35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRY

POSTAGE

35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRY

POSTAGE

35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRY

POSTAGE

35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRY

POSTAGE

35¢

COMMEMORATING

U. S. BUSINESS

AND INDUSTRY

POSTAGE

Pettisville Chamber of Commerce

101 Dungaree Drive


Address labels for:Correspondents Within theModel Business Community

Address labels for:Correspondents Outside theModel Business Community

SixPostageStamps

Use a pen to print POSTAGE STAMPS across the top on the front of the envelope.

Use scissors to remove the 6 postage stamps from the address labels sheet. HINT:Make sure you do not remove the adhesive until you are ready to use the postagestamps.

Place the postage stamps inside the envelope. Do not seal the envelope.Place the envelope in the Cash File.

Return the set of address labels to the Office File.

16. Study Unit 7 in the Student Reference Book.

As manager of The Towne Crier, you will publish a weekly newspaper. The publicationdates are July 9, July 16, July 23, and July 30. One of your responsibilities will be to sellclassified ads (want ads) to be included in each week’s issue of the newspaper. Youmust now become familiar with this type of advertising.

Turn to page 224 in the Student Reference Book. Carefully read pages 224-226. Pay special attention to all illustrations.


17. Set up your newsstand.

Ask your Instructor for the following items:

� a small box with a lid (to be used as a money box) that would hold dollarbills

� a shallow box (to be used as a newsstand) that would hold at least 358!" x 11" sheets of paper, plus the small box

35 sheets of paper

small box

� a black felt-tip marker� a lightweight piece of cardboard (8!" x 11" or larger)

If you wish, cover the lid for the small box with colored paper or adhesive-backed paper. Cut a slit in the top of the lid large enough to insert dollar bills.

Use the felt-tip marker to print $1 boldly on the lid.

Remove the newsstand sign from theNewspaper File.

Use rubber cement or glue to mount thenewsstand sheet on a piece of lightweightcardboard cut to the same size. Then foldthe newly created sign on the fold line.

Ask your Instructor where to locate the newsstand in the classroom. Place thenewsstand box (with the small money box inside) and the NEWSSTAND signin that location.

$1

Return the felt-tip marker to your Instructor.


18. Organize your “mini filing cabinet.”

Get an appropriate box (to be used as a“mini filing cabinet”) from your Instructor.

Place the 5 file folders in your “mini filingcabinet” in the order in which they werejust shown. The Pending File should bein the front of the “mini filing cabinet,” andthe Supplies folder should be in the back.

19. Organize your work area.

Place a check mark beside each piece of equipment available for your use.Equipment followed by an asterisk (*) is optional.

NOTE: Items may be available in the classroom but not specifically at yourplace of business.

calculator* scissors

stapler computer*

Place a check mark beside each miscellaneous supply item available at yourwork area. Items followed by an asterisk (*) are optional.

pens and pencils mail delivery box*

paper clips ruler

felt-tip markers “mini filing cabinet”

rubber cement or glue

If you do not have required supplies, check with your Instructor.

Remove the sign for The Towne Crier from the Supplies folder. Use tapesupplied by your Instructor to position your company sign within your workarea (perhaps taped to a desk or on a nearby wall).

20. Read the part titled INFORMATION YOU’LL NEED TO KNOW ABOUT THE TOWNECRIER on page 2 in this Operations Manual.

21. Tell your Instructor you have completed the GETTING READY TO DO BUSINESSactivities for The Towne Crier.

YOU ARE NOW READY TO BEGIN DOING BUSINESS WITH THE OTHERCOMPANIES IN THE PETTISVILLE BUSINESS COMMUNITY.

SUPPLIES

FILE

The Town

e Crier

MINI FILIN

G

cabinet

NEWSPAPE

R FILE

The Town

e Crier

OFFICE F

ILE

The Town

e Crier

CASH FIL

E

The Town

e Crier

PENDING

FILE

The Town

e Crier


1 cashbook sheet

1 per manager appointment calendar

3 invoices for display ads

1 purchase order

2 payroll registers

4 sheets letterhead stationery

12 sheets layout forms (July 9, 16, 23, and 30)

2 sheets newspaper articles

3 sheets clip art (Sheets A through C)

1 check register (electronic)

1 checkbook containing check register,checks, and deposit slips

1 set time cards for July 13 (2 sheets)

1 Pettisville Chamber of Commerceletter/questionnaire

1 priority seating reservation forWestern Roundup Days

1 audit summary

1 final audit

1 company sign

1 set time cards for July 27 (2 sheets)

1 set of 2 express mail forms

1 set of 4 incoming cash slips

QuantityNeeded

THE TOWNE CRIERSUPPLIES REQUEST

DescriptionUse

ComputerTemplate

Page 1 of 2

InstructorWill Supply

ManagerWill Print

TO DO DONE TO DO DONE

Your checkbook is located in theback of this Operations Manual.


Page 2 of 2

QuantityNeeded

DescriptionUse

ComputerTemplate

InstructorWill Supply

ManagerWill Print

TO DO DONE TO DO DONE

1utility bill fromPettisville Power and Light Company

1 per manager New York Stock Exchange guide

1 notice of employment

1 newsstand sign

1 rates chart

1 eachoffice supplies requisition No. 1office supplies requisition No. 4

4 sheets want ad receipts

1 per managerMean Jeans stock certificate No.89493BMean Jeans stock certificate No.89494B

1 per manager business plan table of contents

4 per managermanager’s weekly job performanceevaluation

1 per managernotice of Mean Jeans Manufacturing Co.annual stockholders’ meeting

1 per manager proxy card

1 set while-you-were-out slips

8 sheetsplain paper �7 half sheets

1 set address labels and postage stamps �

1 set return address labels �

1 shipping label (optional) �

4 per manager notebook paper �

1 set binder labels (optional) �

9 envelopes �

1 per managerEmployee’s Withholding Allowance

�Certificate—W-4


RESPONSIBILITY PROCESSING INCOMING MAIL

One of your responsibilities as manager of The Towne Crier is to process incoming mail asefficiently as possible.

❏ When you pick up mail at your post office box, you should

1. Immediately open all incoming mail and carefully remove the contents. Someenvelopes may contain more than one item.

2. Read each item carefully. Ask yourself, “What action should I take?”

3. Take whatever action is necessary.

❏ When you receive a check in payment of a display ad invoice, you should� Turn to page 165 in the Student Reference Book. Complete the steps titled Follow

these steps when you receive a check in payment of a service invoice. HINT: Step 5 onpage 165 in the Student Reference Book tells you to record the check in yourcashbook. After you record the check, be sure to return to page 165 in the StudentReference Book and complete steps 6 and 7.

RESPONSIBILITIES OF THE MANAGER(S) OFTHE TOWNE CRIER

RESPONSIBILITY PAYING FOR GOODS AND SERVICES

References Lesson 1.1 Writing Checks – in the Student Reference BookLesson 1.2 Posting to a Cashbook – in the Student Reference BookLesson 4.2 Using Item Invoices – in the Student Reference BookLesson 4.3 Using Service Invoices – in the Student Reference Book

It is your responsibility as manager of The Towne Crier to verify that item invoices and serviceinvoices are correct and that the calculations are accurate.

❏ When you receive an item invoice, you should wait until you receive a shipment form beforeyou take any action. Then you should� Turn to page 160 in the Student Reference Book. Complete the steps titled Follow

these steps when you receive an item invoice.

❏ When you receive a service invoice, you should� Turn to page 165 in the Student Reference Book. Complete the steps titled Follow

these steps when you receive a service invoice.


RESPONSIBILITY ACCEPTING ARTICLES FOR PUBLICATION

One of your responsibilities as manager of The Towne Crier is to accept articles for publication.Articles are published in the SPORTS column, NEW & NOTEWORTHY column, and IN THENEWS column. Some managers may write articles and submit them in person or by mail.Other managers may ask you to write the article.

❏ When accepting newspaper articles for publication, you should

1. Gather information for the newspaper article.

For newspaper articles written by a manager

a. Verify that the article is legible. Ask the manager to read to you any words thatare not legible. Then rewrite those words. If it is a mail request, go in person to thebusiness.

b. Verify that the article tells WHO, WHAT, WHEN, WHERE, and HOW about the subject.Write in any information omitted from the article.

For newspaper articles you will write

a. Remove 1 sheet of notebook paper from your Supplies folder.

b. Take careful notes. Ask WHO, WHAT, WHEN, WHERE, and HOW about the subject.If it is a mail request, verify that the information for the article is legible. If it is notlegible, go in person to the business. Ask the manager to read any words thatare not legible. Then rewrite those words. Verify that the letter tells WHO, WHAT,WHEN, WHERE, and HOW about the subject. Write in any information omittedfrom the letter.

2. Decide in which newspaper column (SPORTS, NEW & NOTEWORTHY, or IN THE NEWS)and in which issue (July 9, 16, 23, or 30) the article will appear. If the manager is there,tell him or her the July issue date and the newspaper column in which the article willappear. If it is a mail request, telephone, e-mail, or go in person to give the managerthis information.

3. Compose the newspaper article. Use notebook paper from your Supplies folder, orkey the article using the word processor on your computer. Include the followinginformation.

a. Compose a title for your article. (Use all capital letters for the title of the article.)b. Tell WHO did or will do WHAT? WHEN? WHERE? HOW?

V If you are keying your article, print 1 copy of the article. Save your work.

4. On the back of the article

a. Write FOR (name of column).b. Write the name of the manager who requested the article.c. List the date of publication of the article (July 9, 16, 23, or 30).d. Write the words OK TO PRINT followed by your initials.

5. Place the article in the Newspaper File. Place the notes (or letter) in the Office File.


RESPONSIBILITY PUBLISHING THE TOWNE CRIER

A primary responsibility of the manager of The Towne Crier is to publish the newspaper eachweek. You will plan and prepare the layout, arrange to print, and place The Towne Crier on thenewsstand for each weekly issue (July 9, 16, 23, and 30). The newspaper may be preparedeither manually (by cutting and pasting) or electronically.

Once a week, the manager of Nouveau Investment Company will give you a stock marketreport to include in the next edition of The Towne Crier. These reports will be submitted onJuly 3, 10, 17, and 24. When you receive the stock market report, place it in your NewspaperFile until you are told to publish The Towne Crier.

❏ When publishing The Towne Crier, you should

Prepare the Layout for the Newspaper

1. Remove from the Newspaper File the stock market report prepared by the managerof Nouveau. Set the report aside for now. HINT: If the manager of Nouveau has notbrought the report to you, go in person to Nouveau and ask for it.

2. Open the Newspaper File. Look at the dates on the back of the articles you receivedfrom managers. Remove any articles marked for publication in this week’s edition.Look at the dates on the back of the display ads (ads that include artwork). Removeany display ads marked for publication in this week’s edition. Look at the dates on thetop right-hand corner of the classified ads (want ads). Remove any want ads markedfor publication in this week’s edition. Use last week’s issue to find any want ads thatare to appear again in this week’s issue. HINT: If you are preparing the July 9 issue,you will not have a previous week’s issue.

3. Plan the layout.

C If you are publishing the newspaper manually

a. Ask your Instructor to show you a large, flat area on which to work. You willneed a ruler, scissors, rubber cement or glue, and 2 or 3 sheets of plain paper.

b. Remove from the Newspaper File the layout forms, news articles, display ads,and clip art sheets for this week’s issue. (Your DAILY ACTIVITIES will tell you whichitems you will need.) As you follow the steps below, LAY OUT BUT DO NOTGLUE these items in the arrangement that you want them to appear on thefront, second, and third pages of the newspaper.

V If you are publishing the newspaper electronically

a. Open the templates documents and find the 3 layout forms for this week’sissue of the newspaper. On page 1, you will find instructions for usingthe layout forms. Follow those directions carefully.

b. Open the clip art folder on your computer. Your DAILY ACTIVITIES will tellyou which newspaper articles and clip art you will need for the layout ofthe newspaper. HINT: To place clip art or articles onto the layout form, use

(continued on next page)


the Insert command to insert a picture “From File.” To resize a piece of clipart or an article, right click on the object and select “Edit Picture.” If your artoverlaps the lines on the layout form, you can correct this problem byselecting it and making a slight adjustment to the “handles.”

4. Select newspaper articles andplace them onto the layoutform. HINT: Some of thearticles are for specific issuedates of the newspaper. Otherarticles may be used in anyissue.

5. Find the news articles writtenby you or by other managers.From the extra clip art folder(or clip art sheet), choose a clipart headline (IN THE NEWS orNEW & NOTEWORTHY ) foreach article.

Founded 1927

VOLUME 64 JULY 9, 20–– ONE DOLLAR ISSUE 28

Pettisville, OhioTHE TOWNE CRIERTHE TOWNE CRIER

Monday Hi / Low Tuesday Hi / Low Wednesday Hi / Low Thursday Hi / Low Friday Hi / Low

F I V E - D A Y W E A T H E R F O R E C A S T

‘COWPOKES’ ROUNDING UPWESTERN GARB

Cowboy hats, boots, and other western apparelare in great demand right now. That is, if youplan to attend Western Roundup Days on July27 and 28.

Merchants are hard at work to make this annualevent the best ever. Businesses are making plansnow for special sidewalk sales and daily drawings.

“This event offers something for everyone,”stated Jerry Sherman, president of the PettisvilleChamber of Commerce. Western Roundup Dayswill begin with a kickoff parade on Friday, July27, followed by an ox roast, volleyball games,and horseshoe matches.

Saturday‘s activities include special storeevents, an electronic games contest, an auction,a fishing contest, and a rodeo.

On Saturday evening there will be a squaredance at the community park followed by aspectacular display of fireworks at 11 p.m.

NEW & NOTEWORTHYIN THE NEWSPATE WINS CLOSE ELECTION

On July 3 Dr. Leon Pate patiently awaited theelection returns to discover that he had becomethe new mayor of Pettisville, narrowly defeatingMs. Jean Schindler.

Election officials confirmed that Pate defeatedSchindler by fewer than 100 votes. “It was a veryclose race. The people who worked for myelection were concerned with improving cityservices,” Pate stated.

Pate said that there would be no immediatechanges with his administration. Top priority willbe given to choosing a new city engineer andimproving garbage collection services.

NEW & NOTEWORTHYCOMPUTER WORKSHOPS SLATED FOR AUGUST

Taylor Office Supplies is pleased to offerworkshops on Saturday, August 4, and Saturday,August 11, to teach the basic operation of personalhome computers. Classes will meet from 8 a.m.to 11 a.m.

Registration is limited to 10 people per class. Theregistration fee is $55.

Fair CloudySunny Sunny Sunny

85/72 98/69 88/68 90/72 100/79

The Towne Crier JULY 9, 20––Page 2

A WEEK ONWALL STREET July 2–6

Corporation Ticker Symbol High for Week Low for Week

The Denim Maker

Mean Jeans Manufacturing Co.

United Communications

DNM

MJM

UNC

69.3750

57.5000

46.0625

69.1250

56.3125

45.2500

LOCAL MARKET:

MOST ACTIVES:

Corporation Ticker Symbol High for Week Low for Week

Classifieds

Value of this coupon is limited to a 10-word, one-issueclassified ad ($2.50). Attach this coupon to your wantad draft. If your want ad exceeds 10 words, deduct$2.50 from the total cost of the ad.

To place your adCall Classified at

419-555-0122or Come in Person to

The Towne CrierCoupon Expires July 31, 20– –

Only this original coupon is valid.No reproductions will be honored.

VALUABLE COUPON

This coupon is good for one FREE10-word Classified Ad in The Towne Crier.

OFFICE MANAGERSecurity Insurance Co. is seeking the rightindividual for the newly created position of officemanager. Requires five years experience ORtwo years experience with college degree.Computer skills a must. Fax your résuméto 419-555-0165 or e-mail your résumé toMr. Robin McGee, at

[email protected].

PAINT STOREWe have a sales position open for dependable,mature person in our suburban store. Noexperience necessary. Will train. Must havehigh school diploma. Includes weekend andevening hours. Send résumé to ColorDimensions & Wallpaper, 479 Airport HighwayWauseon, OH 43567-0979, or call 555-0153between 9 a.m. and 6 p.m.

Cisco Systems, Inc.

Coca-cola Bottling Co.

General Electric

Home Depot

Tommy Hilfiger Corp.

Wendy’s

CSCO

COKE

GE

HD

TOM

WEN

37.2200

41.1100

50.0500

53.4000

12.4300

28.6900

15.8800

39.6300

49.9500

48.1000

11.9000

24.5400

IN THE NEWSMAYOR IMPOSES

WATER RESTRICTIONSJamon Straughter, mayor of Pettisville, has

asked citizens to restrict their water usage. Themonths of May and June had less than normalrainfall, and supplies are limited.

Customers are requested to water their lawnsonly on odd days of the month and are asked toconserve water whenever possible.

When asked how the city plans to enforce thisrestriction, Mayor Straughter said, “We are askingPettisville’s citizens to join with us in a spirit ofcooperation so that fines will not be necessary.”



C If you are publishing the newspaper manually, use a sheet of plain paper for thearticle. Place the clip art headline on the paper. Print the article underneath theheadline. Use a ruler to draw lines around the article and connect the lines tothe headline. Then glue the headline onto the sheet.

V If you are publishing the newspaper electronically, insert the headline onto thelayout form. Use your Insert command to place a textbox underneath theheadline, connecting the textbox to the headline. Key your article within thetextbox.

6. Look at the FIVE-DAY WEATHER FORECAST chart at the bottom of page 1 of thenewspaper layout. Find the clip art weather symbols (“fair,” “sunny,” “cloudy,“ etc.).Use your imagination to predict the weather for the next 5 days. Place the weathersymbols in each of the 5 boxes under the title FIVE-DAY-WEATHER FORECAST. Youwill then key (or write) your predicted temperatures under the Hi/Low headings. (Forexample, a July date might have a High of 85 and a Low of 71.)

7. Look at the A WEEK ON WALL STREET section on page 2 of the newspaper layout.Copy the information from Nouveau’s stock market report onto the bottom portionof the Wall Street clip art.

8. Use the clip art titled Classifieds to go with your want ads. Place the Classifieds clip artonto the layout form.

9. Find the want ads for this week’s issue. HINT: Some ads may be included in morethan one issue. Check the issue dates on all want ads.

C If you are publishing the newspaper manually, print each want ad on plain paper.Use a ruler to draw lines around the want ad. Then cut out the ad and place itonto the layout form.

V If you are publishing the newspaper electronically, use the Insert command to inserta textbox for each want ad. Then key the want ad within the textbox.

10. If you have space in this week’s issue, find additional clip art. HINT: Use the restaurantad, exterminator ad, or Greenery, Inc., ad. Optional clip art is available that will fill thespace above and below news articles.

11. Complete the layout.

C If you are publishing the newspaper manually, glue the articles, clip art, headlines,display ads, and want ads in the arrangement that you want them to appear onthe front and on the additional sheets of the newspaper. Return to the NewspaperFile any unused clip art, articles, and last week’s issue (if you have one).

V If you are publishing the newspaper electronically, print 1 copy of the newspapernow. Save your work.

12. Place in the Office File the copies of the articles and the handwritten want ads thatare NOT to be used in another issue of the newspaper.



Arrange to Print the Newspaper

13. Discuss the completed layout with your Instructor and arrange to have copies made.You will need 1 copy for each person in your classroom and 3 copies to be used later.Also ask your Instructor if he or she wishes extra copies to use for public relationswithin the school or community.

14. Distribute the newspapers.

a. Hand your Instructor the newspapers he or she requested (if any).

b. Place 1 newspaper in the Office File.

c. Place 2 newspapers in the Newspaper File.

d. Place the remaining newspapers in the Pending File until your DAILY ACTIVITIEStell you to place The Towne Crier on the newsstand for public sale.

Place The Towne Crier on the Newsstand

15. Remove from the Pending File this week’s newspapers.

16. Take the newspapers to the newsstand. Remove any unsold newspapers from lastweek (if there are any) and hand them to your Instructor.

17. Place this week’s newspapers on the newsstand. Remove the cash from the moneybox on the newsstand. Return to your place of business.

18. Count the cash. Write the total on a piece of scratch paper. Clip the paper to the frontof the pile of cash.

19. Place the cash with the scratch paper attached in the cash receipts envelope in theCash File.

RESPONSIBILITY SELLING CLASSIFIED ADS

Reference Lesson 1.2 Posting to a Cashbook – in the Student Reference BookLesson 7.1 Writing Classified Advertising – in the Student Reference Book

One of your responsibilities as manager of The Towne Crier is to sell classified advertising(advertising in the want ad section of the newspaper). Managers will come to place wantads describing jobs available at their businesses. Each manager will bring a want ad he orshe has already written.

❏ When a customer comes to you to place a want ad, you should

1. Carefully read the ad while the manager waits. Remember that lines in want adsneed not be complete sentences. Verify that the ad has a title and is free from spellingand content errors. Correct any errors you may find.

2. Remove the rates chart from the Office File. Remove a want ad receipt from theNewspaper File.



3. Count the words in the ad. A sample ad submitted for publication is illustrated below.The total word count for this ad is 42.

4. Use the following guidelines as you count words.

� COUNT AS 1 WORD each word in thetitle, such as MECHANIC.

� COUNT AS 1 WORD abbreviations,such as St. or min.

� COUNT AS 1 WORD short words, suchas a or of.

� COUNT AS 1 WORD telephone num-bers, street numbers, ZIP codes, etc.

� COUNT AS 1 WORD hyphenatedwords, such as 86-A or rivet-setting.

� COUNT AS 1 WORD a symbol with aword or number, such as & Company.

� COUNT AS 1 WORD a number with anabbreviation, such as 8 a.m.

� COUNT AS 2 WORDS any wordsseparated by a diagonal (/), such asMale/Female.

5. Write the number of words at the top right-hand corner of the ad.

6. Ask the manager how many issues he or she would like the ad to run. (Want ads runfor 1, 2, 3, or 4 issues.) Write in the upper right-hand corner of the ad the date/dates onwhich the ad will appear (July 9, 16, 23, or 30).

7. Use the rates chart in your Office File to calculate the rate and the total cost of thewant ad. For example, there are 42 words in the ad illustrated above. The ad is toappear in the July 9 and July 16 issues. Therefore, a rate of 45¢ would be charged foreach word: 42 words x 0.45 = $18.90.

8. Write the total cost of the ad in theupper right-hand corner of the ad.Write your initials under the cost.Tell the customer the cost of thewant ad.

9. Make sure the customer’s check ismade out properly.

10. Complete the want ad receipt usingthe illustration on the right.

a. Write the customer’s businessname on the RECEIVED FROMline.

42 Wé´ÉíJîãò 9 açÉ 16

$18.90SLM

MECHANIC

BîÇæÑò∏ EêîàèåÑçì sÑÑäí açeóèÑëàÑçÇ∏É mÑÇªÄçàÇ té mÄàçìÄàçaçÉ rÑèÄàë oüÖàÇ∏ & içÉîíìëàÄãeêîàèåÑçì. Mîíì bû HS g≈ÄÉ.açÉ hÄïû a màç. oü 2-y∏Äëí’eóèÑëàÑçÇ∏. CÄãã 419-555-0178,o´ aèèãò iç pÑëíéß aì 1313OãÑçìÄçÜÃ RéöÉ, PÑììàíï¢ããÑ, Oáàé.EêîÄã Oèèé´ìîçàìò Eåèãé≤∏ë.MÄãÑ/FÑåÄãÑ

Issue Date(s)

, ManagerDate

DOLLARS

RECEIVED FROM $

WANT AD RECEIPT

Information Circle MallP.O. Box 276Pettisville, OH 43553-0176

TOWNE CRIERThe

a b

cd e

fJîãò 5, 20––

BîÇäÑò∏ EƒîàèåÑçì

Jîãò 9 açÉ Jîãò 16

SìÑïû MÄëÇÄìé¨

$18.90EºÜªìÑÑç açÉ 90/100



b. Write the amount of the check in figures close to the dollar sign.

c. Write the dollar amount in words. Write the cents amount as a fraction of a dollar.Draw a line from the fraction to the word DOLLARS.

d. Write today’s July date on the Date line.

e. Sign your name as manager.

f. Write the issue date(s).

11. Hand the want ad receipt to the customer.

12. Record the check in your cashbook. Turn to page 61 in the Student Reference Book.Complete the steps titled Follow these steps when recording incoming checks (cashreceipts) in the cashbook. HINT: In step 3, record the words Want Ad Fee in theEXPLANATION column of the cashbook.

13. Place the want ad in the Newspaper File. Return the rates chart to the Office File.

RESPONSIBILITY PREPARING DISPLAY AD INVOICES

Reference Lesson 7.2 Preparing Display Advertising – in the Student Reference Book

One of your responsibilities as manager of The Towne Crier is to sell display advertising(advertising that contains both art and words). Managers will come to The Towne Crier toplace display ads in the newspaper. Customers are usually billed for display ads after the adsappear in the newspaper. However, some customers may prefer to pay for ads when theybring them to you.

❏ When preparing a display ad invoice, you should

1. Remove the rates chart from the Office File. Use the rates chart to find the fees fordisplay advertising.

2. Find your display ad invoice.

C If you are preparing your invoice manually, remove 1 display ad invoice from yourSupplies folder.

V If you are preparing your invoice electronically, open your display ad invoice.HINT: Use the tab key to move from line to line.



3. Complete the top part (the heading) of the display ad invoice. Use the illustrationabove as a guide.

a. Number the invoice. Display ad invoices should be numbered consecutivelybeginning with No. 3000. Use the first number that is not crossed off the DisplayAd Invoice Number List below. Cross off the number you used so that it cannotbe used again.

DISPLAY AD INVOICE NUMBER LIST

2999 3000 3001 3002 3003 3004 3005 3006 3007 3008

LÄîëÑç Ré∞û

a

b

c d

efg

h



b. Record the customer’s name and mailing address in the TO box. If you are preparingyour invoice electronically, access customer names and addresses by clicking thedrop-down menu that appears on the invoice.

4. Complete the main part (the body) of the invoice.

c. Complete the DESCRIPTION column for each service provided.

d. Record in the AMOUNT column the fee for each service provided.

e. Add the figures in the AMOUNT column and record the SUBTOTAL. If you arepreparing your invoice electronically, the subtotal will be calculated automatically.

f. Compute the sales tax. Multiply the SUBTOTAL by 0.06%. If you are preparing yourinvoice electronically, the sales tax will be calculated automatically.

g. Add the SUBTOTAL and the 6% SALES TAX to find the TOTAL DUE. If you arepreparing your invoice electronically, the total of the invoice will be calculatedautomatically.

h. Record the July date (given in your DAILY ACTIVITIES) in the BILL DATE box on theremittance slip. If you are preparing your invoice manually, leave the rest of theremittance slip blank. The customer will complete the remittance slip and returnit with the payment.

5. Check your work to be sure that all information is accurate and that all mathematicalcalculations are correct.

6. Make a copy of the invoice.

C If you are preparing your invoice manually, ask your Instructor to make 1 photocopyof the invoice. Identify the original and the copy of the invoice. Place a � in theORIGINAL box on the original invoice and a � in the COPY box on the photocopyof the invoice.

V If you are preparing your invoice electronically, select ORIGINAL before you printthe invoice. Print 1 ORIGINAL invoice. Now select COPY. Print 1 COPY of theinvoice. Save your work.

7. Sign your name as manager on both copies of the invoice.

8. Return the rates chart to the Office File.

9. Place the COPY of the invoice in the Pending File until you receive payment from thecustomer.

10. Remove from the Pending File the copy of the display ad. Staple or paper clip the adto the back of the ORIGINAL invoice.

11. Prepare an envelope to mail the ORIGINAL invoice and copy of the ad. (If necessary,follow the steps on page 99 in the Student Reference Book for addressing envelopes.)


DAILY ACTIVITIES FORTHE TOWNE CRIER

THE FIRST 5 THINGS EACH MANAGER SHOULD DO EACH CLASS PERIOD

1. Give full attention to your Instructor. He/she will tell you whether you shouldopen for business as usual or participate in a special activity.

2. Check your appointment calendar to see if you have any appointments orobligations today.

3. Access your Mean Jeans e-mail account (if you have one). Check to see ifyou have any new messages.

4. Open your Pending File. Remove and complete any work that was notcompleted the day before.

5. Go to Pettisville Post Office. Remove all mail from your post office box.

THE LAST 3 THINGS EACH MANAGER SHOULD DO EACH CLASS PERIOD

1. Record any new appointments or obligations on your appointmentcalendar.

2 Place outgoing mail in the community mailbox. Place incomplete work inthe front of the Pending File.

3. Clean up your work area.

DIVISION OF LABOR

When two managers are assigned to the Towne Crier, one manager shouldcomplete the activities for the odd days in July (July 3, 5, etc.) and the othermanager should complete the activities for the even days (July 2, 4, etc.).Both managers should check off the items as completed on the DAILYACTIVITIES checklist. While one manager completes the day’s activities, theother manager handles all incoming mail and greets customers. If there isno incoming mail, both managers will complete the DAILY ACTIVITIES together.If a manager is not at work on any given day, the other manager is responsiblefor assuming his or her duties for that day.


WORKWEEK 1July 2 – July 6

JULY S714212830

F613202729

T512192628

W411182527

T310172431

M29162330

S18152229 Check off each activity as you complete it.

JULY 2

■ RETURN THE WESTERN ROUNDUP DAYS QUESTIONNAIRE

Business Forms You Will Need: � Pettisville Chamber of Commerce Letter/Questionnaire� Appointment Calendar� Address Labels & Postage Stamps� Return Address Labels

You are looking forward to participating in Western Roundup Days on July 27 and 28. Each managerwill volunteer to work at one of the events, and you will donate an item for the auction.

COMPLETED

Remove the Pettisville Chamber of Commerce letter/questionnaire from the Pending File.Read the letter from Jerry Sherman and the questionnaire. Decide which event you wouldlike to volunteer to work at on July 27 or 28. If The Towne Crier has two managers, bothmanagers will work at the same event.

Place a checkmark on the questionnaire beside the event chosen. Write one-yearsubscription to The Towne Crier on the ITEM line. Write $50.00 on the APPROXIMATE VALUEline. Print the name and address of your business. Sign your name as manager.

Make a notation on your appointment calendar.

C If you are using a paper calendar, remove the calendar from the Office File.

V If you are using an electronic calendar, open the calendar on your computer.

Record the event each manager is volunteering to work at on July 27 or 28.

Use scissors to separate the questionnaire from Jerry Sherman’s letter. Place the letter inthe Office File.

Prepare an envelope to mail the questionnaire. Turn to page 99 in the Student ReferenceBook. Complete the steps titled Follow these steps when addressing envelopes.

NOTE: This is the last time you will be given directions for addressing envelopes. If you run out ofaddress labels, check with your Instructor; or you may address an envelope by hand. Referto page 3 in this Operations Manual for correct mailing addresses.


■ SEND A PACKAGE TO THE CLEVELAND POLICE DEPARTMENT

Business Forms You Will Need: Shipping Label (optional) (Supplied by the Instructor)� Checkbook � Cashbook

Assume that today you receive a call from Detective Jaylene Guerreo of the City of Cleveland PoliceDepartment. Detective Guerreo is investigating several robberies that took place last year throughoutOhio. She asks you to send her copies of all newspapers issued during the last 12 months. Since youkeep back issues of The Towne Crier on rolls of microfilm, you must send rolls of microfilm. The shippingweight of the package is 1 pound. You want to send the package by Priority Mail.

COMPLETED

Turn to page 181 in the Student Reference Book. Complete the steps titled Follow thesesteps when preparing a package for mailing. HINT: When you make an entry in the cashbook,record Postage Fees in the EXPLANATION column of the cashbook.

JULY 3

■ ORDER SHARES OF STOCK FROM NOUVEAU INVESTMENT COMPANY

Business Forms You Will Need: � New York Stock Exchange Guide

You have been saving your personal money so that you can purchase some shares of stock in anothercorporation. The money in your personal cash envelope represents your personal savings. You mustdecide today what type of stock you wish to purchase and how many shares you want to buy. You willplace the New York Stock Exchange Guide in your Pending File so that you can keep an ongoing recordof how well your stock is doing.

NOTE: If 2 managers are assigned to The Towne Crier, only one manager will order stock today.The second manager will order stock at a later date.

COMPLETED

Turn to page 306 in the Student Reference Book. Complete the steps titled Follow thesesteps when you order shares of stock.

■ BUY POSTAGE AT PETTISVILLE POST OFFICE

Business Forms You Will Need: � Checkbook � Cashbook

You are running low on 35¢ postage stamps. Now is a good time to buy more stamps.

COMPLETED

Remove your checkbook from the Cash File. Take your checkbook and go to the postoffice. You want to buy 12 stamps at 35¢ each.


Write a check to pay for the stamps. Return to your place of business.

Record the payment for stamps in your cashbook. Turn to page 58 in the Student ReferenceBook. Complete the steps titled Follow these steps when recording cash payments (by check)in the cashbook. HINT: In step 3, record Postage in the EXPLANATION column of thecashbook.

Return the checkbook to the Cash File. Place the stamps in the envelope for postage stampsin the Cash File.

JULY 4 HOLIDAYHAPPY 4TH OF JULY! ENJOY THE HOLIDAY!

JULY 5

■ DESIGN A DISPLAY AD FOR A CUSTOMER

Business Forms You Will Need: � Clip Art (Sheet B): Newspaper Ad for CD City

The sales manager of CD City came in last month and paid in advance for a display ad to appear in theJuly 9 issue of the newspaper. The store is holding a special “Roundup Sale” on CD players.

COMPLETED

Prepare the display ad.

C If you are preparing the display ad manually, turn to page 228 in the Student ReferenceBook. Complete the steps titled Follow these steps when creating a display ad manually.HINT: Your clip art for CD CITY is located in the Newspaper File.

V If you are preparing the display ad electronically, turn to page 228 in the StudentReference Book. Complete the steps titled Follow these steps when creating a displayad electronically.

Be sure the CD CITY logo appears at the top of your ad. Add the following text to your ad.

� Key (or print) in large letters these words centered underneath the CD CITY logo.

VISIT US AT 119 ATLANTIC BLVD.TOLEDO, OHIO

(Store Hours 10 a.m. to 9 p.m.)

� Key (or print) in large letters these words centered at the bottom of the ad.

Join us for the Savings!20% Off July 9-16


On the back of the original display ad, write For July 9 issue, OK to Print, PAID, and yourinitials. Place the display ad in the Newspaper File.

■ REGISTER FOR A CLASS OFFERED BY LEE COMMUNITY CENTER

Business Forms You Will Need: � Appointment Calendar

Most Pettisville residents enthusiastically support the activities sponsored by Lee Community Center.You are interested in signing up for one of the two new courses being offered at the community center:money management or CPR (cardiopulmonary resuscitation). Since you are registering as a privatecitizen, not as a manager of a business, assume that this transaction is completed on your lunch hour.

NOTE: If two managers are assigned to The Towne Crier, only one manager will register for a classtoday. The second manager will register later.

COMPLETED

Go to Lee Community Center. Take your personal cash envelope with you. Ask the followingquestions.

� What information can you give me about the money management class?

� What information can you give me about the CPR class?

Register for the class that interests you more.

Pay the registration fee.

Return to your place of business. Make a notation on your appointment calendar regardingthe dates and times the class will meet.

C If you are using a paper calendar, remove the calendar from the Office File. Write theinformation on the lines beside Notes at the bottom of the calendar.

V If you are using an electronic calendar, open the calendar on your computer. Recordthe information on your August calendar.

■ MAKE RESERVATIONS FOR THE MUNICH CONFERENCE

Business Forms You Will Need: � Express Mail Form � Checkbook � Cashbook� Address Labels & Postage Stamps� Return Address Labels

An exciting trip is planned next month! You are a member of the International Reporters Associationin San Diego, California, which sponsors the International Reporters Conference. The conference willbe held in Munich, Germany, this year. Time is short! The deadline to mail the conference reservationis only two days away. You decide to send the reservation form and your check for $150.00 byExpress Mail.


COMPLETED

Prepare the reservation form.

C If you are handwriting the reservation information, remove 1 sheet of plain paper fromyour Supplies folder.

V If you are keying the reservation information, open the word processor on yourcomputer. Use double spacing. Be sure you save your document.

Prepare the conference reservation form. You will be attending the conference alone thisyear. Refer to page 3 in this Operations Manual for your address and phone number.Complete the reservation form by printing (or keying) the following.

� Name of Conference: ______________________________________________________

� Your name: ______________________________________________________________

� Business name: __________________________________________________________

� Business mailing address: _________________________________________________

� Area code and telephone number: __________________________________________

� Your e-mail address (optional): _____________________________________________

� Number of people attending the conference: _________________________________

� Reservation fee enclosed: $ _______________________________________________

Write a check for $150.00 made payable to the International Reporters Association.

Record the payment in your cashbook. Turn to page 58 in the Student Reference Book.Complete the steps titled Follow these steps when recording cash payments (by check) in thecashbook. HINT: In step 3, record Conference Registration in the EXPLANATION column ofthe cashbook.

Prepare an express mail form. Turn to page 179 in the Student Reference Book. Completethe steps titled Follow these steps when sending express mail. HINT: Staple or paper clipthe check to the reservation form before placing it in the express mail envelope.

JULY 6

■ PUBLISH THE TOWNE CRIER

Business Forms You Will Need: � Layout Form (July 9/Issue 28)� Clip Art (Sheet A): Weather Forecasts � Newspaper Articles (Sheet A)� Clip Art (Sheet C): Headlines and Display Ads � Newspaper Articles (Sheet B)

The Towne Crier is scheduled to go on the newsstand on the next July workday. Today you must publishthe newspaper. On July 3, the manager of Nouveau Investment Company should have brought to youa stock market report to include in this week’s issue of the newspaper. Be sure you have the reportbefore you start.


COMPLETED

Read the following list of forms and clip art to be included in this week’s issue.

� Layout Forms July 9/Issue 28 (3 pages)

� Article titled PATE WINS CLOSE ELECTION

� Article titled COWPOKES’ ROUNDING UP WESTERN GARB

� Optional articles and clip art of your choice

� VALUABLE COUPON

NOTE: You will include the VALUABLE COUPON in the first issue of the newspaper. When managerspresent the coupon with their want ads, be prepared to give them either one free 10-word want ad OR a $2.50 discount off the cost of their want ad.

Turn to page 17 in this Operations Manual. Find the responsibility titled PUBLISHING THETOWNE CRIER. Complete steps 1 through 12 under Prepare the Layout for theNewspaper.

Complete step 13 on page 20 in this Operations Manual under Arrange to Print theNewspaper.

Complete step 14 on page 20 in this Operations Manual when your Instructor gives youthe copies.

CONGRATULATIONS! YOU HAVE JUST COMPLETED YOUR FIRST WORKWEEKAS MANAGER OF THE TOWNE CRIER.

■ GIVE THE MANAGER’S JOB PERFORMANCE EVALUATION TO YOUR INSTRUCTOR

Business Forms You Will Need: � Manager’s Weekly Job Performance Evaluation

At the end of each workweek, it is the responsibility of each manager to give his or her job performanceevaluation to the Instructor. Your Instructor will complete the form and return it to you. The manager’sweekly job performance evaluation represents your grade for this week. Make sure you turn it inon time!

COMPLETED

Find your job performance evaluation.

C If you are using Instructor-provided forms, remove 1 manager’s weekly job performanceevaluation from your Supplies folder.

V If you are printing your forms, open the forms document on your computer. FindUnit 9 Human Resources. Print 1 manager’s weekly job performance evaluation.

Complete only the top portion of the job performance evaluation. Write your name asmanager and circle workweek ending July 6. Give your job performance evaluation to yourInstructor.


JULY S714212830

F613202729

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JULY 9

■ PLACE THE TOWNE CRIER ON THE NEWSSTAND

Business Forms You Will Need: none

Today you will place this week’s issue of The Towne Crier on the newsstand.

COMPLETED

Turn to page 20 in this Operations Manual. Find the responsibility titled PUBLISHINGTHE TOWNE CRIER. Complete the steps under Place The Towne Crier on the Newsstand.HINT: You will not have any unsold newspapers or cash to collect because this is the firstpublication during July.

■ RECORD THE CASH RECEIPTS (CASH SALES) FOR THE WEEK

Business Forms You Will Need: � Incoming Cash Slips � Cashbook

The Towne Crier’s main income is from the sale of newspaper subscriptions and advertising. This weekhas been a profitable one even though you closed for the holiday. Congratulations!

COMPLETED

Find your incoming cash slips.

C If you are using Instructor-supplied forms, remove the set of 4 incoming cash slips fromyour Supplies folder. Notice that the slips represent CASH (currency).

V If you are printing your forms, open the forms document on your computer. FindUnit 4 Accounts Payable and Receivable. Print 1 set of 4 incoming cash slips. Noticethat the slips represent CASH (currency).

Use scissors to remove the incoming cash slip dated July 9 from the sheet. Place theremaining slips in the Cash File.

Record the receipt in your cashbook. Turn to page 60 in the Student Reference Book.Complete the steps titled Follow these steps when recording cash sales (cash receipts) in thecashbook. HINT: In step 3, record Cash Sales in the EXPLANATION column of the cashbook.


Place the incoming cash slip in your cash receipts envelope in the Cash File.

■ MAKE A DEPOSIT AT PETTISVILLE BANK

Business Forms You Will Need: � Incoming Cash Slips � Checkbook � Cashbook

All checks and cash received from sales during the week must be deposited to The Towne Crier’s accountat Pettisville Bank. All incoming checks and cash from sales are considered cash receipts. The incomingcash slip represents currency and must be deposited along with any additional cash and checks.

COMPLETED

Turn to page 66 in the Student Reference Book. Complete the steps titled Follow thesesteps when making a deposit at the bank. HINT: Don’t forget to record the deposit in yourcheck regisTER!

JULY 10

■ PURCHASE OFFICE EQUIPMENT AND SUPPLIES FROM TAYLOR OFFICE SUPPLIES

Business Forms You Will Need: � Office Supplies Requisition No. 1� Office Supplies Requisition No. 4� Purchase Order� Address Labels & Postage Stamps� Return Address Labels

You decide to order 1 insulated safe plus several types of office supplies from Taylor Office Supplies.You want the items shipped by 18 Wheeler Truck Lines.

COMPLETED

Find your office supplies requisitions.

C If you are using Instructor-provided forms, remove Office Supplies Requisitions No. 1and No. 4 from your Supplies folder.

V If you are printing your forms, open the forms document on your computer. FindUnit 4 Accounts Payable and Receivable. Print both office supplies requisitions (No. 1and No. 4).

Compare the items listed on the requisitions. Rubber bands appear on both requisitions.Add the number of rubber bands listed on the two requisitions. The total is the number ofrubber bands you need to order. Self-stick note pads are also listed on both requisitions.Add the number of note pads listed on both requisitions. The total is the number of notepads you need to order. The remaining items—staples, ballpoint pens, and envelopes—arelisted on one requisition only, so no addition is necessary to determine the quantity to order.You will list 6 different items on the purchase order—1 safe plus 5 types of office supplies.


Turn to page 148 in the Student Reference Book. Find the steps titled Follow these stepswhen preparing a purchase order. Complete steps 1 through 4. HINT: In step 2c, this isthe first purchase order issued by The Towne Crier. When you come to step 2e, record 18Wheeler Truck Lines beside SHIP VIA.

Staple or paper clip the 2 office supplies requisitions to the back of your copy of thepurchase order. Place these papers in the Pending File until you receive a shipment formand an item invoice from Taylor.

■ SEND A DISPLAY ADVERTISING INVOICE TO THE CLOTHES CLOSET

Business Forms You Will Need: � Rates Chart � Invoice for Display Advertising� Address Labels & Postage Stamps� Return Address Labels

During the month of June, The Clothes Closet ran a series of advertisements in The Towne Crier displayinga new line of clothing for young adults. You must send a display ad invoice to The Clothes Closet for allof the June advertising.

COMPLETED

Turn to page 22 in this Operations Manual. Find the responsibility titled PREPARINGDISPLAY AD INVOICES. Complete steps 1 through 9. List the following information onthe invoice.

� 3 black & white 21-column-inch ads @ $__________ each $________________(June 4, June 11, and June 18 issues)

� 1 black & white 126-column-inch full page ad @ $__________ $________________per column inch (June 25 issue)

Prepare an envelope and mail the ORIGINAL invoice to The Clothes Closet.

■ RENEW THE MAINTENANCE CONTRACT ON YOUR FAX MACHINES

Business Forms You Will Need: � Checkbook � Cashbook� Address Labels & Postage Stamps� Return Address Labels

The maintenance contract on your facsimile machines will expire soon. Taylor Office Supplies is usuallyprompt in sending out renewal maintenance contracts along with a service invoice. Wait until youreceive a contract before you take any action. Then you should

COMPLETED

Read the maintenance contract carefully. Sign both copies of the contract. Place themaside for now.


Write a check payable to Taylor Office Supplies for the amount of the fee on the serviceinvoice.

Record the payment in your cashbook. HINT: Record Maintenance Contract in theEXPLANATION column of the cashbook.

Mail the check and the original of the maintenance contract to Taylor Office Supplies.

Staple or paper clip your copy of the maintenance contract to the service invoice. Placethese papers in the Office FILE.

JULY 11

■ WRITE A LETTER TO BUCKEYE EQUIPMENT

Business Forms You Will Need: � Letterhead Stationery� Address Labels & Postage Stamps� Return Address Labels � Appointment Calendar

You notice that the exterior of your building needs to be painted. You have been authorized to reservethe equipment the painters will need. Write a letter to Buckeye Equipment to reserve the paintingequipment.

COMPLETED

Remove a scratch sheet of paper from your Supplies folder. On the sheet of paper, write 2towers of scaffolding and 1 air compressor. Turn to Buckeye’s price list on page 336 in theStudent Reference Book. Find the weekly rental rate for 2 towers of scaffolding. Now findthe weekly rental rate for 1 air compressor. Write down the rental rates. Lay aside thesheet of paper for now while you write a letter to Buckeye.

Turn to page 98 in the Student Reference Book. Find the steps titled Follow these stepswhen writing letters. Complete steps 1 through 10. Be sure to include the followinginformation.

� The correct mailing address for Buckeye Equipment (Refer to page 3 in this OperationsManual.)

� You want to reserve 2 towers of scaffolding and 1 air compressor.

� You will pick up the equipment on July 18.

� You will only need it for one week, so there will be no need for a rental and maintenancecontract.

� You plan to return the equipment on July 25.

� If the manager of Buckeye has any questions, he or she may call you at (419) 555-0122or contact you by e-mail (give your Mean Jeans e-mail address if you have one).

Staple or paper clip the scratch sheet of paper to the back of your copy of the letter. Placeyour copy of the letter in the Pending File for now.


Make a notation on your appointment calendar to pick up the equipment at Buckeye onJuly 18. Make another notation on your calendar to return the equipment to Buckeye onJuly 25.

■ COMPLETE THE AUDIT SUMMARY

Business Forms You Will Need: � Audit Summary

The audit summary will help your Instructor identify problems you may be having in carrying out theduties as manager of The Towne Crier. If two managers are assigned to The Towne Crier, both managersshould work together to complete the audit summary.

COMPLETED

Turn to page 245 in the Student Reference Book. Complete the steps titled Follow thesesteps when you complete the audit summary.

JULY 12

■ ACCEPT A DISPLAY AD FROM HOLLYWOOD & VINE VIDEOS

Business Forms You Will Need: � Rates Chart

Today or tomorrow the manager of Hollywood & Vine Videos should come to The Towne Crier to placea display ad in the newspaper. Wait until the manager of Hollywood & Vine comes to you beforeyou take any action. Then you should

COMPLETED

Accept the ad from the manager of Hollywood & Vine. Record on the back of the ad theinformation provided by the customer: the size of the ad, the colors of the ad, and theissue date(s) the ad is to run (July 16, 23, and/or 30).

Remove the rates chart from the Office File. Find the cost of the ad. HINT: You will chargefor the ad plus the color for the ad. On the back of the ad write the charge for the ad andthe charge for the color. Write your initials. Then circle both the cost and your initials.

Tell the manager the cost of the ad. Explain that you will send an invoice for the display adafter it is published in The Towne Crier.

Place the ad in the Newspaper File. Return the rates chart to the Office File.

■ ORDER SHARES OF STOCK FROM NOUVEAU INVESTMENT COMPANY


If two managers are assigned to The Towne Crier, the second manager will order shares of stock today.If The Towne Crier has only one manager, skip this activity.


COMPLETED

Turn back to the checklist for July 3. Complete the activities listed under ORDER SHARESOF STOCK FROM NOUVEAU INVESTMENT COMPANY. Place a check mark beside the activityas you complete it.

JULY 13


Business Forms You Will Need: � Layout Form (July 16/Issue 29)� Clip Art (Sheet A): Weather Forecasts� Clip Art (Sheet C): Headlines and Display Ads� Newspaper Articles (Sheet A)� Newspaper Articles (Sheet B)

The Towne Crier is scheduled to go on the newsstand on the next July workday. Today you must publishthe newspaper. On July 10, the manager of Nouveau Investment Company should have brought toyou a stock market report to include in this week’s issue of the newspaper. Be sure you have the reportbefore you start.

COMPLETED


� Layout Forms, July 16/Issue 29 (3 pages)

� Article titled STRAWBERRIES! STRAWBERRIES!

� Clip art sports headline titled BUCKEYE BRONCOS BEAT DENIM MAKER ROCKETS (for articlerequest submitted by Buckeye Equipment)





CONGRATULATIONS! YOU HAVE JUST COMPLETED YOUR SECOND WORKWEEKAS MANAGER OF THE TOWNE CRIER.





COMPLETED




Complete only the top portion of the job performance evaluation. Write your name asmanager and circle workweek ending July 13. Give your job performance evaluation toyour Instructor.

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COMPLETED

Turn to page 20 in this Operations Manual. Find the responsibility titled PUBLISHINGTHE TOWNE CRIER. Complete the steps under Place The Towne Crier on the Newsstand.HINT: When you complete step 15, return one copy of the newspaper to the Pending File.




Congratulations! You have had another profitable week at The Towne Crier.

COMPLETED

Remove from the cash receipts envelope the cash you received from the sale of newspapersthis week.

Remove the incoming cash slips from the Cash File. Use scissors to remove the incomingcash slip dated July 16 from the sheet. Return the remaining slips to the Cash File.

Add the amount on the incoming cash slip to the amount of cash you removed from thecash receipts envelope.

Record the receipt in your cashbook. Turn to page 60 in the Student Reference Book.Complete the steps titled Follow these steps when recording cash sales (cash receipts) in thecashbook. HINT: Record Cash Sales in the EXPLANATION column of the cashbook.

Place the slip and the cash in your cash receipts envelope in the Cash File.



All checks and cash received from sales during the week must be deposited to The Towne Crier’s accountat Pettisville Bank. All incoming checks and cash from sales are considered cash receipts. The incomingcash slip represents currency and must be deposited along with any additional cash and checks.

COMPLETED

Turn to page 66 in the Student Reference Book. Complete the steps titled Follow thesesteps when making a deposit at the bank. HINT: Don’t forget to record the deposit in yourcheck register!

■ PREPARE THE JULY 13 TIME CARDS

Business Forms You Will Need: � Time Cards #1-5 (July 13th)

Before you can complete your biweekly payroll for the pay period ending July 13, you must preparethe time cards.

COMPLETED

Turn to page 121 in the Student Reference Book. Complete the steps titled Follow thesesteps when preparing time cards.


■ PREPARE THE JULY 13 PAYROLL REGISTER

Business Forms You Will Need: � Payroll Register � Time Cards #1-5 (July 13th)� Checkbook � Cashbook

All employees of The Towne Crier are paid biweekly (or every two weeks). A payroll register is used tosummarize information recorded on employee time cards. Wages and deductions for all employeesare recorded on this single report. The payroll register must be completed and proved (checked foraccuracy) before any money can be paid to individual employees. The payroll register may be preparedeither manually or electronically.

COMPLETED

Turn to pages 124-126 in the Student Reference Book. Carefully read these pages. Payspecial attention to the illustrations. Find the steps titled Follow these steps when preparinga payroll register on page 127 in the Student Reference Book.

Begin to complete the payroll register. Complete steps 1 through 7 on pages 127-129 inthe Student Reference Book. Be very careful as you record the information from the timecards onto the payroll register. Double-check all amounts you record. Make sure you recordeach amount in the proper column. If you have any difficulty completing the DEDUCTIONSsection of the payroll register, ask your Instructor for help.

Complete step 8 on page 129 in the Student Reference Book. Do not continue untilyour payroll register is accurate.

Complete steps 9 through 11 on pages 129-130 in the Student Reference Book. Placethe time cards and the payroll register in the Office File.

JULY 17

■ SEND A DISPLAY ADVERTISING INVOICE TO HOLLYWOOD & VINE VIDEOS

Business Forms You Will Need: � Rates Chart � Invoice for Display Advertising� Address Labels & Postage Stamps� Return Address Labels

Today you will send a display ad invoice to Hollywood & Vine for the full-page display ad you ran inyesterday’s issue of The Towne Crier. You will enclose with the invoice a copy of Hollywood & Vine’s ad.

COMPLETED

Turn to page 22 in this Operations Manual. Complete the responsibility titled PREPARINGDISPLAY AD INVOICES. List the following information on the display ad invoice.

� 1 full-page (126-column-inch) ad @ $__________per column inch (July 16 issue) $________________

� Black plus 1 color $________________


■ REGISTER FOR A CLASS OFFERED BY LEE COMMUNITY CENTER


If two managers are assigned to The Towne Crier, the second manager will register for a class today. IfThe Towne Crier has only one manager, skip this activity.

COMPLETED

Turn back to the checklist for July 5. Complete the activities under REGISTER FOR A CLASSOFFERED BY LEE COMMUNITY CENTER. Place a check mark beside each activity as youcomplete it.

JULY 18

■ PICK UP PAINTING EQUIPMENT AT BUCKEYE EQUIPMENT

Business Forms You Will Need: � Letterhead Stationery

You made arrangements to pick up painting equipment at Buckeye Equipment today.

COMPLETED

Remove the copy of your July 11 letter to Buckeye from the Pending File. Read the letteragain so you will be familiar with all the details. Check the amount of the rental fee youwrote on the scratch sheet of paper. File the letter in the Office File.

Go to Buckeye and pick up the equipment you are renting. Ask the manager the amountof the weekly rental fee for the equipment. If the rental fee quoted does not match whatyou recorded, check Buckeye’s price list again. Tell the manager you will pay the rental feewhen you return the equipment on July 25. Return to your place of business.

Place the sheet of paper (representing the equipment) in your Pending File.

■ PLACE A WANT AD IN THE TOWNE CRIER


Samantha Nichols, the owner of The Towne Crier, has authorized you to hire a reporter. First, you mustdecide the qualifications an applicant must have. Then you must write a want ad to appear in theclassified section of your newspaper.

COMPLETED

Turn to page 225 in the Student Reference Book. Find the steps titled Follow these stepswhen you place a want ad. Complete steps 1 through 6. You want the reporter to be onthe job by July 25.

Write the number of issues the ad is to run at the top of the want ad. Place the want ad inthe Newspaper File. HINT: You will not write a check for the want ad.


■ RETURN THE WESTERN ROUNDUP DAYS PRIORITY SEATING RESERVATION FORM

Business Forms You Will Need: � Priority Seating—Western Roundup Days� Appointment Calendar� Address Labels & Postage Stamps� Return Address Labels

A messenger from Pettisville Chamber of Commerce brings good news. Priority seating is available inthe Pettisville Athletic Field grandstand during Western Roundup Days. You may reserve up to 4 seatsfor the Lone Star Traveling Rodeo. If The Towne Crier has 2 managers, both managers should completea form.

COMPLETED

Find your reservation sheet.

C If you are using Instructor-provided forms, remove the Priority Seating—WesternRoundup Days reservation form from the Supplies folder.

V If you are printing your forms, open the forms document on your computer. FindUnit 2 Business Communications. Print the Priority Seating—Western Roundup Daysreservation form.

Use scissors to separate the 2 forms. If you do not have a second manager, discard theextra form.

Look at your appointment calendar for July 28. The rodeo will take place from 2 p.m. to4 p.m. on July 28. Check your calendar to be sure that the rodeo does not conflict with theevent at which you volunteered to work. (The electronic games are also scheduled in theafternoon.) If you have a conflict, then reserve seats for your family members.

Decide how many seats you want to reserve.

Complete the reservation form(s) by filling in the information requested. Mail thereservation form(s) to the Chamber of Commerce.

■ ORDER MOBILE TELEPHONES FROM UNITED COMMUNICATIONS


You are interested in purchasing mobile phones for two of your reporters. You and your staff will beable to communicate with the reporters while they are traveling.

COMPLETED

Go to United Communications. Ask the manager the following questions.

� Do you have mobile telephones available? Ask for a description.

� What is the purchase price?

� Is installation extra?

� How much is the monthly charge for use of the phone?

� How many minutes of talk time does it include?


Place the order for the phones. HINT: You will be billed for the phones on your Augusttelephone bill.

Return to your place of business. Make a notation on your appointment calendar regardingthe installation of the telephones.

JULY 19

■ MAKE AIRLINE RESERVATIONS AT PASSPORTS-2-GO


Melanie Sandlin and Calvin Robinson, your two sports reporters, will be attending a sportswriters’conference in Dallas, Texas, next month. You need to make airline reservations for the upcoming trip.

COMPLETED

Remove 1 sheet of plain paper from your Supplies folder. Write the following informationon the sheet of paper. (The manager of Passports-2-Go will supply the missing information.)

� DALLAS TRIP FOR MELANIE SANDLIN AND CALVIN ROBINSON

� Cost of roundtrip airfare: $____________ each

� Confirmation #____________________________

� Name of airline: ________________________________________________________

� Flight #__________

Departing Toledo 8/24 at__________ a.m./p.m. arriving Dallas _____ a.m./p.m.

� Flight #__________

Departing Dallas 8/27 at __________ a.m./p.m. arriving Toledo at _____ a.m./p.m.

Take the sheet of paper with your notes and go in person to Passports-2-Go. Tell themanager the following.

� You want to reserve 2 round-trip seats from Toledo to Dallas.

� Melanie Sandlin and Calvin Robinson will be departing on August 24 and returning onAugust 27.

� They are willing to leave at any time during the day.

� You want round-trip reservations on the least expensive flight available.

Write the information the manager provides on your sheet of notes. Return to your placeof business. HINT: Passports-2-Go will mail you a service invoice for the plane tickets.

Place the e-ticket and your notes in the Office File.

Make a notation on your appointment calendar regarding the dates and times of the flights.HINT: If you are using a paper calendar, write the information on the lines beside Notes atthe bottom of the calendar.


■ ARRANGE TO HOLD A MEETING AT LEE COMMUNITY CENTER


Last month one of your columnists was recognized at a national awards ceremony for his coverage ofthe armed robbery (and subsequent conviction) of one of Pettisville’s leading businesses. The mayorof Pettisville wants to recognize your columnist with a special award from the City of Pettisville. July27 is the date you’ve set aside for the presentation of this award. It is your responsibility to make thenecessary arrangements to use one of the meeting rooms at Lee Community Center.

COMPLETED

Decide on 3 kinds of cake and 3 flavors of ice cream you will ask Lee Community Center toserve. Then go to the community center and tell the manager that

� The Towne Crier would like to hold an awards ceremony in one of the meeting roomson July 27.

� The room must be large enough to hold approximately 45 people.� You need the room from 7:00 p.m. to 8:30 p.m.� You would like the social committee to provide 3 kinds of cake (specify) and 3 kinds of

ice cream (specify).� The bill for the refreshments should be sent to you on August 1.

Return to your place of business. Make a notation on your appointment calendar aboutthe meeting on July 27.

■ INTERVIEW THE MANAGER OF THE DENIM MAKER

Business Forms You Will Need: � Clip Art (Sheet C): Headlines and Display Ads

Fabric workers at The Denim Maker have gone on strike! Your sources revealed that negotiations wentwell into the night but finally broke down. You want to interview the manager of The Denim Makerand write a story to publish in the next issue of The Towne Crier.

COMPLETED

Remove 1 sheet of notebook paper from the Supplies folder.

Take the sheet of paper and a pencil and go in person to The Denim Maker. Tell the managerthat you want to write an article about the strike for The Towne Crier. Take careful notes asyou ask the manager the following questions.

� Why did Fabric Workers Local 804 go on strike?� When did the picketing begin?� How will the security of the building be maintained during the strike?� Will The Denim Maker stay open during the strike? If yes, who will handle the daily

operations of the business?� How long do you think the strike will last?


Write down the manager’s name; make sure you spell it correctly. Thank the manager forthe interview. Return to your place of business.

Prepare an article about the strike.

C If you are handwriting the article, remove 1 sheet of plain paper from your Suppliesfolder. Remove from the Newspaper File the clip art sheet titled Headlines and DisplayAds. Use scissors to remove the headline about the fabric workers’ strike. Lay theheadline on the sheet of paper. Write the article underneath the headline. Use a rulerto draw lines around the article and connect the lines to the headline. Then glue theheadline onto the sheet of paper.

V If you are keying the article, open the word processor on your computer. Then openthe clip art folder on your computer. Insert the clip art about the fabric workers’ strikeonto your word processing document. Insert a textbox under the headline, connectingthe textbox to the headline. Then key the article within the textbox. Print 1 copy ofthe article. Save your work.

Verify the information in your article.

� Did you list the name and address of the business where the strike took place?� Did you give the full name of the manager you interviewed?� Did you include quotation marks around direct (word-for-word) statements made by

the manager of The Denim Maker?� Did you include all information gathered during the interview?

Make a record of the publication date on the back of the article.

� Write FOR _________ COLUMN (SPORTS, NEW & NOTEWORTHY, or IN THE NEWS).� List the date of the next issue of the newspaper.� Write the words OK TO PRINT followed by your initials.

Place the article in the Newspaper File. Return any unused clip art to the Newspaper File.Place the notes in the Office File.

JULY 20

■ PREPARE FOR MEAN JEANS ANNUAL STOCKHOLDERS’ MEETING

Business Forms You Will Need: � Notice of Mean Jeans Annual Stockholders’ Meeting� Proxy Card (for managers not attending the meeting)� Mean Jeans Stock Certificate No. 89493B (Manager 1)� Mean Jeans Stock Certificate No. 89494B (Manager 2)� Appointment Calendar

You are a stockholder in Mean Jeans Manufacturing Co. As a valued stockholder, you are invited eachyear to participate in the annual stockholders’ meeting. If you are unable to attend the meeting, youwill return a proxy card so that someone else may vote on your behalf. If you will be attending themeeting, there are steps you must take to get ready. Check with your Instructor to find out if themeeting will be held in your classroom.


COMPLETED

Get ready for the meeting.

If you are NOT attending the meeting, turn to page 312 in the Student Reference Book.Complete the steps titled Follow these steps if you will not attend the annualstockholders’ meeting.

If you ARE attending the meeting, turn to page 313 in the Student Reference Book.Complete the steps titled Follow these steps if you are told to attend the annualstockholders’ meeting.


Business Forms You Will Need: � Layout Form (July 23/Issue 30)� Clip Art (Sheet A): Weather Forecasts� Clip Art (Sheet C): Headlines and Display Ads� Newspaper Articles (Sheet A)� Newspaper Articles (Sheet B)

The Towne Crier is scheduled to go on the newsstand on the next July workday. Today you must publishthe newspaper. On July 17, the manager of Nouveau Investment Company should have brought toyou a stock market report to include in this week’s issue of the newspaper. Be sure you have the reportbefore you start.

COMPLETED


� Layout Forms, July 23/Issue 30 (3 pages)

� Article titled CHARITY CAMPAIGN NEARS GOAL





CONGRATULATIONS! YOU HAVE JUST COMPLETED YOUR THIRD WORKWEEKAS MANAGER OF THE TOWNE CRIER.





COMPLETED





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JULY 23

■ CHECK ON YOUR SHARES OF STOCK


You purchased stock recently from Nouveau Investment Company. From time to time you check yourstock to see how well it is doing. Assume that you are on your lunch hour.

NOTE: If there are 2 managers of The Towne Crier, both managers should complete this activity.

COMPLETED

Turn to page 308 in the Student Reference Book. Complete the steps titled Follow thesesteps when you check on your shares of stock.





COMPLETED

Turn to page 20 in this Operations Manual. Find the responsibility titled PUBLISHINGTHE TOWNE CRIER. Complete the steps under Place The Towne Crier on the Newsstand.




COMPLETED


Remove the incoming cash slips from the Cash File. Use scissors to remove the incomingcash slip dated July 23 from the sheet. Return the remaining slip (dated July 30) to theCash File.


Record the receipt in your cashbook. Turn to page 60 in the Student Reference Book.Complete the steps titled Follow these steps when recording cash sales (cash receipts) in thecashbook. HINT: Record Cash Sales in the EXPLANATION column of the cashbook.

Place the incoming cash slip and the cash in your cash receipts envelope in theCash File.



It is now time to make your weekly deposit at Pettisville Bank.

COMPLETED



■ INTERVIEW THE MANAGER OF POPULAR DESIGNS

Business Forms You Will Need: � Clip Art (Sheet C): Headlines and Display Ads

Popular Designs caught on fire last night! Pettisville firefighters fought the blaze for hours, whichthreatened nearby buildings. You want to interview the owner or manager of Popular Designs andwrite a story to publish in the next issue of The Towne Crier.

COMPLETED

Remove 1 sheet of notebook paper from the Supplies folder.

Take the sheet of paper and a pencil and go in person to Popular Designs. Tell the managerthat you want to write an article about the fire for The Towne Crier. Take careful notes asyou ask the manager the following questions.

� Who is the owner of Popular Designs?

� Is the owner available to answer questions about the fire?

� When did the fire take place?

� Was anyone injured?

� How extensive was the damage from the fire?

� Has anyone determined the cause of the fire?

� How much is the loss to Popular Designs’ studio?

Write down the manager’s name; make sure you spell it correctly. Thank the manager forthe interview. Return to your place of business.

Prepare an article about the fire.

C If you are handwriting the article, remove 1 sheet of plain paper from your Suppliesfolder. Remove from the Newspaper File the clip art sheet titled Headlines and DisplayAds. Use scissors to remove the headline about the fire at Popular Designs. Lay theheadline on the sheet of paper. Write the article underneath the headline. Use a rulerto draw lines around the article and connect the lines to the headline. Then glue theheadline onto the sheet of paper.

V If you are keying the article, open the word processor on your computer. Then openthe clip art folder on your computer. Insert the clip art headline about the fire atPopular Designs onto your word processing document. Insert a textbox under theheadline, connecting the textbox to the headline. Key the article within the textbox.Print 1 copy of the article. Save your work.

Verify the information in your article.

� Did you list the name and address of the business where the fire took place?

� Did you give the full name of the manager you interviewed and the name of the ownerof Popular Designs?

� Did you include quotation marks around direct (word-for-word) statements made bythe manager of Popular Designs?

� Did you include all information gathered during the interview?


Make a record of the publication date on the back of the article.

� Write FOR _________ COLUMN (SPORTS, NEW & NOTEWORTHY, or IN THE NEWS).

� List the date of the next issue of the newspaper.

� Write the words OK TO PRINT followed by your initials.

Place the article in the Newspaper File. Return any unused clip art to the Newspaper File.Place the notes in the Office File.

■ PARTICIPATE IN MEAN JEANS ANNUAL STOCKHOLDERS’ MEETING

Business Forms You Will Need: � Mean Jeans Stock Certificate No. 89493B (Manager 1)� Mean Jeans Stock Certificate No. 89494B (Manager 2)� Notice of Mean Jeans Annual Stockholders’ Meeting

The day has now arrived for the annual meeting of stockholders of Mean Jeans Manufacturing Co. Ifyour Instructor told you that the meeting would be held in your classroom, then complete the stepsbelow. If your Instructor told you that the meeting would not be held, then skip this activity.

COMPLETED

Open your Pending File. Remove your stock certificate and the notice of the annualmeeting. Read again the information on the notice. Place the notice in the Office File.

Take your stock certificate and your Student Reference Book with you to the meeting. Whenyou return from the meeting, place the stock certificate in the Office File.

JULY 24

■ PREPARE A DISPLAY ADVERTISING INVOICE

FOR CREATIVE ADVERTISING AGENCY

Business Forms You Will Need: � Rates Chart � Invoice for Display Advertising� Cashbook

Today the manager of Creative Advertising Agency should come to The Towne Crier to place a displayad in the newspaper. Wait until the manager of Creative Advertising comes to you before youtake any action. Then you should

COMPLETED

Look at the ad while the manager waits. Ask yourself: Do the pictures and words tell WHATIS BEING SOLD? WHERE IS IT BEING SOLD? and WHO IS SELLING IT?

Record on the back of the display ad the information provided by the customer: the sizeof the ad, the colors of the ad, and the issue date the ad is to run.


Turn to page 22 in this Operations Manual. Find the responsibility titled PREPARINGDISPLAY AD INVOICES. Complete steps 1 through 8. HINT: You will not need an envelope.

List the following information on the display advertising invoice.

� 1 full-page (126-column-inch) ad @ $__________per column inch (July 30 issue) $________________

� 4-color charge $________________

On the back of the ad write the cost and your initials. Then circle both the cost and yourinitials. Also write OK to Print and July 30 for the issue date.

Tell the manager the cost of the ad. When the customer hands you the check in paymentof the invoice, make sure the amount of the check agrees with the total of the invoice. If itdoes, write PAID across the ORIGINAL of the invoice and hand it to the customer.

Place the COPY of the invoice in the Office File. Place the ad in the Newspaper File.

Record the check (cash receipt) in your cashbook. HINT: Record Display Ad in theEXPLANATION column of the cashbook.

■ WRITE A LETTER TO CREATIVE ADVERTISING AGENCY

Business Forms You Will Need: � Letterhead Stationery� Address Labels & Postage Stamps� Return Address Labels

You are planning an Open House at The Towne Crier for August 25. You decide to ask CreativeAdvertising Agency to propose a design for a poster that can be displayed all over town and in windowsof area businesses to announce the Open House.

COMPLETED

Turn to page 98 in the Student Reference Book. Complete the steps titled Follow thesesteps when writing letters. Be sure to include the following information.

� The correct mailing address for Creative Advertising (Refer to page 3 in this OperationsManual.)

� You want to order 1,000 posters on 14” x 18” poster paper.

� You want the posters to have white lettering on a red background.

� You want the words COMMUNITY DAY OPEN HOUSE printed in large letters at the top ofthe poster.

� You want the words THE TOWNE CRIER, INFORMATION CIRCLE MALL, PETTISVILLE, OHIO,printed in large letters in the middle of the poster.

� You want the date AUGUST 25 printed in large letters at the bottom of the poster.

� You want the manager of Creative to come to your office to show you a sample of theposter before it is printed.


JULY 25

■ PREPARE THE JULY 27 TIME CARDS

Business Forms You Will Need: � Time Cards #1-5 (July 13th) � Time Cards #1-6 (July 27th)

Before the employees at The Towne Crier can be paid again, you must first prepare the time cards forthe July 27th pay period.

COMPLETED

Find the July 27 time cards.

C If you are using Instructor-provided forms, remove the time cards for the current payperiod (July 27) from the Supplies folder.

V If you are printing your forms, open the forms document on your computer. FindUnit 3 Payroll. Print the time cards for the current pay period (July 27).

Remove the July 13 time cards from the Office File.

Copy the employee names from the July 13 time cards onto the July 27 time cards. Copythe social security numbers for the managers onto the July 27 time cards. HINT: Do notwrite anything on the blank time card dated July 27. You will use the blank card for theemployee you will hire.

Place the July 27 time cards in the Office File. Give the old time cards for the July 13 payperiod to your Instructor.

■ ADD A NEW EMPLOYEE TO THE PAYROLL

Business Forms You Will Need: � Notice of Employment � Time Cards #1-6 (July 27th)

Your want ad in The Towne Crier attracted 12 applicants for the position of reporter. Ten of the applicantswere interviewed, and a reporter was hired. The new employee reported to work today. As manager,you must do the paperwork necessary to add the new employee to the payroll.

COMPLETED

Turn to page 122 in the Student Reference Book. Complete the steps titled Follow thesesteps when you add a new employee to the payroll.

■ RETURN THE PAINTING EQUIPMENT TO BUCKEYE EQUIPMENT

Business Forms You Will Need: � Checkbook � Cashbook

The painters have finished with the equipment you rented from Buckeye. You can return the equipmenttoday as planned. The outside of your building looks much better with a fresh coat of paint!


COMPLETED

Remove the sheet of paper (representing the equipment rented) from the Pending File.

Write a check payable to Buckeye Equipment for the equipment rental.

Take the check and the sheet of paper and go to Buckeye. Tell the manager you wish topay the rental fee now. Give the check and the sheet of paper to the manager. Return toyour place of business.

Record the payment in your cashbook. HINT: Record Equipment Rental in theEXPLANATION column of the cashbook.

Write PAID across the front of the service invoice received from Buckeye. Place the invoicein the Office File.

JULY 26

■ CHECK ON YOUR SHARES OF STOCK


Once again you need to check on the progress of the stock you purchased. Assume that you are onyour lunch hour.

NOTE: If there are 2 managers of The Towne Crier, both managers should complete this activity.

COMPLETED

Turn to page 308 in the Student Reference Book. Complete the steps titled Follow thesesteps when you check on your shares of stock.

Give your New York Stock Exchange Guide to your Instructor.

■ MAKE A PERSONAL CONTRIBUTION TO LEE COMMUNITY CENTER


You have been very supportive of Lee Community Center. You make regular contributions from yourpersonal money. In addition to enjoying helping out organizations you support, you also like receivinga tax deduction for your contributions! Assume that you are on your lunch hour.

NOTE: If there are 2 managers of The Towne Crier, only 1 manager will complete this activity.

COMPLETED

Remove your personal cash envelope from the Cash File. Decide how much you want todonate. Remove the correct amount of bills.

Go in person to Lee Community Center. When you give the money to the manager, explainthat this is a personal donation, not a business donation.


Make sure you get a receipt. Return to your place of business. Fold the receipt. Place thereceipt inside your personal cash envelope.

■ MAKE A UTILITY PAYMENT AT PETTISVILLE BANK

Business Forms You Will Need: � Utility Bill from Pettisville Power and Light Co.� Checkbook � Cashbook

The Pettisville Power and Light Company has authorized Pettisville Bank to collect utility bill paymentsfrom Pettisville businesses. This arrangement is convenient for The Towne Crier as a customer. It is alsoconvenient for Pettisville Power and Light Company because it provides direct deposits to the utilitycompany’s account at the bank.

COMPLETED

Find your utility bill.

C If you are using Instructor-supplied forms, remove the utility bill from the Supplies folder.Notice that the utility bill has two parts, the bill itself and the remittance slip. Theremittance slip is returned to the utility company with your payment. The bill is filedfor future reference.

V If you are printing your forms, open the forms document on your computer. FindUnit 4 Accounts Payable and Receivable. Print the utility bill. Notice that the utilitybill has two parts, the bill itself and the remittance slip. The remittance slip is returnedto the utility company with your payment. The bill is filed for future reference.

Write a check payable to Pettisville Power and Light Company. Use scissors to separate theremittance slip from the bill on the dashed line.

Record the payment in your cashbook. HINT: Record Utility Bill in the EXPLANATION columnof the cashbook.

Write PAID across the large portion of the utility bill. Place it in the Office File.

Take the check and the utility bill remittance slip and go to Pettisville Bank to make thepayment. You cannot use the drive-in window.

■ MAKE AN ENTRY ON THE NEW EMPLOYEE’S TIME CARD


It is your responsibility each day to record the number of regular hours and any overtime hours workedby your new reporter.

COMPLETED

Remove the time cards from the Office File. Find the card for the new reporter. Record thefollowing information on the time card. (If necessary, refer to the illustration on page 122in the Student Reference Book.)� Record the regular hours worked (7:57 a.m. to 12:00 noon and 12:55 p.m. to 5:01 p.m.).� Record the total regular hours worked.� Return the time cards to the Office File.


JULY 27

■ PUBLISH THE TOWNE CRIERBusiness Forms You Will Need: � Layout Form (July 30/Issue 31)

� Clip Art (Sheet A): Weather Forecasts� Newspaper Articles (Sheet B)� Clip Art (Sheet C): Headlines and Display Ads

The Towne Crier is scheduled to go on the newsstand on the next July workday. Today you must publishthe newspaper. On July 24, the manager of Nouveau Investment Company should have brought toyou a stock market report. Be sure you have the report before you start.

COMPLETED


� Layout Forms, July 30/Issue 31 (3 pages)� Optional articles and clip art of your choice




■ MAKE AN ENTRY ON THE NEW EMPLOYEE’S TIME CARD; TOTAL CARD


It is your responsibility each day to record the number of regular hours and any overtime hours workedby your new employee.

COMPLETED

The reporter worked regular hours today plus overtime from 6:02 p.m. to 8:03 p.m.

Add the figures in the TOTAL REG. column of the card. Record the total. Record the samefigure under HOURS (REGULAR) at the bottom of the card. Then multiply the HOURS(REGULAR) times the RATE to find the AMOUNT.

Add the figures in the TOTAL OT. column of the card. Record the TOTAL. Record the samefigure under HOURS (OVERTIME) at the bottom of the card. Then multiply the HOURS(OVERTIME) times the RATE to find the AMOUNT. Record the TOTAL HOURS and GROSS PAY.

Return the time cards to the Office File.

CONGRATULATIONS! YOU HAVE JUST COMPLETED YOUR FOURTH WORKWEEKAS MANAGER OF THE TOWNE CRIER.





COMPLETED





JULY S714212830

F613202729

T512192628

W411182527

T310172431

M29162330

S18152229



JULY 30




COMPLETED

Turn to page 20 in this Operations Manual. Find the responsibility titled PUBLISHINGTHE TOWNE CRIER. Complete the steps under Place The Towne Crier on the Newsstand.





COMPLETED


Remove the incoming cash slip dated July 30 from the Cash File.


Record the receipt in your cashbook. Turn to page 60 in the Student Reference Book.Complete the steps titled Follow these steps when recording cash sales (cash receipts) in thecashbook. HINT: When you come to step 3, record Cash Sales in the EXPLANATION columnof the cashbook.

Place the incoming cash slip and the cash in your cash receipts envelope in the CashFile.



It is now time to make your weekly deposit at Pettisville Bank.

COMPLETED


■ PREPARE THE JULY 27 PAYROLL REGISTER

Business Forms You Will Need: � Payroll Register � Time Cards #1-6 (July 27th)� Checkbook � Cashbook

The second pay period ended July 27. It is time once again to prepare a payroll register and pay theemployees.

COMPLETED

Turn back to the checklist for July 16. Complete the activities under PREPARE THE JULY 13PAYROLL REGISTER. Place another check mark beside each activity as you complete it.


■ RECONCILE YOUR BANK STATEMENT

Business Forms You Will Need: Bank Statement (Supplied by the Bank)� Checkbook � Cashbook

You should receive a bank statement, canceled checks, and deposit slips from Pettisville Bank. It isyour responsibility to make sure your records and the bank’s records agree.

COMPLETED

Turn to page 75 in the Student Reference Book. Complete the steps titled Follow thesesteps when you reconcile a bank statement.

JULY 31

■ BALANCE AND RULE THE CASHBOOK

Business Forms You Will Need: � Cashbook

You must balance and rule the cashbook to see how well you kept the cash records for July.

COMPLETED

Balance and rule the cashbook for the month of July.

C If you are using a manual cashbook, turn to page 63 in the Student Reference Book.Complete the steps titled Follow these steps when balancing and ruling a manualcashbook.

V If you are using an electronic cashbook, turn to page 64 in the Student Reference Book.Complete the steps titled Follow these steps when balancing an electronic cashbook.

■ COMPLETE THE FINAL AUDIT

Business Forms You Will Need: � Final Audit

Now that you have completed all activities for the month of July, you must get your records ready toturn into your Instructor. Do not complete this activity until all other activities for July have beencompleted.

COMPLETED

Turn to page 247 in the Student Reference Book. Complete the steps titled Follow thesesteps when completing the final audit.

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