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I n t e g r i t y - S e r v i c e - E x c e l l e n c e
HQ United States Air Force Academy
OPRsPRFs &
FeedbackFor Directors
Lt Col Shannon YencheskyAdvisory Panel Member
Overview
Evaluations – AF Form 707 Feedback – AF Form 724 PRF – AF Form 709 Resources
Evaluations
Single most important document in an ALO’s career Expectation for LODs:
Well-written On time No redundant errors
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 4/26
Evaluations
Your friendly RR Admin is busier than LAX! 600+ OPRs per year 250+ PRFs per year 150+ decorations per year
Do the Math… 11.5 OPRs per week 2.4 OPRs per work day
OPRAF Form 707
I n t e g r i t y - S e r v i c e - E x c e l l e n c e 6/26
Evaluations
How often do you write an OPR? Annually or CRO with more than 120 days supervision
Note: ALO needs at least 12 points for OPR Use OPR tracker
on ALOWeb
Evaluations
Are LODs the rater? Depends on LOD’s rank compared to the ratee’s
Who writes the OPR? Ultimate responsibility lies on the LOD
Must the ALO walk on water? Each report must be the best representation of that person.
Evaluations
How do you fill out Section III, Performance Factors? Select “Meets,” “Does Not Meet,” or “Exempt”
Meets: score of 75 or greater Does Not Meet: score <75 or failure of any one category Exempt: Exempt from ALL four components of the test
Evaluations
Can LODs highlight great fitness test scores? NO! Individual fitness scores are not allowed
Exception: if they do not meet standards when OPR closes out. Comments can mention score, behavior, and FIT program progress
Evaluations
When must the LOD submit the OPR? No later than 60 days prior to close out
Where do you send the OPR? Send to RREA.Admin @usafa.edu and cc your RD Include OPR checklist
Who reviews the OPR? Generic OPRs screened by Lt Col Clementz
and signed by Col B Stratified OPRs will be reviewed by Col B
Evaluations
How do I sign the OPRs? Use your CAC to digitally sign section IV
Can I digitally sign for the member in Section VIII? Yes! Except try to get member to do it…
Digital Signature exceptions Use “pen and ink” signatures and dates:
Referral reports At least one evaluator does not have access to CAC or access
to CAC enabled computer Correction directed or approved by Evaluation Reports Appeals
Board or Board for Correction of Military Records after evaluators have retired or separated
Evaluations
Ratee Acknowledgment Three options:
Ratee signs evaluation Ratee unable to sign Ratee refuses to sign
Digital signature locks entire form
Evaluations
Ratee Acknowledgment Rater will conduct face-to-face feedback before ratee signs Evaluation serves as follow-on feedback Ratee’s signature acknowledges:
Feedback was conducted in conjunction with the evaluation close out
Identifying information on the form is accurate Ratee can address significant discrepancies and
administrative errors Rater does not have to make requested changes
NOTE: The date of the feedback session conducted in conjunction with the closeout of the evaluation is not to be used as the date
feedback was last accomplished for the feedback block (OPR section IV)
Evaluations
What is a referral report? When a member does not meet standards. Note: The OPR process changes to allow the ratee an
opportunity to explain their side of the story. Contact your RD as soon as you recognize the need for a referral OPR!
What are some examples of situations that require a referral report? Ratee has an expired fitness test when OPR closes out Ratee’s fitness score is 74 or less* when OPR closes out Ratee is marked “does not meet standards” on any one
section IX
*or failure of any one category
Evaluations
OPR Best Practices Fill up the white space! Include #s, hrs, %s, miles etc.
Term “Recruit” no longer used Preferred: Outreach, Mentor, Advisor
# appointees # qual candidates % qual diverse cand
SS selects miles traveled Congressional events
Academy Days # diversity, athletes HSSP 4060s, recipients
Evaluations
Formulas of success: Number of qualified candidates (Year over year or YOY—to include
identified, offers, and accepts) Number of qualified diversity candidates (YOY—to include
identified, offers, and accepts) Summer Seminar candidates (YOY—offers and accepts) Summer Seminar diversity (YOY—offers and accepts) Compare both against unit numbers (YOY) and regional numbers
(YOY) Include individual ALO gains and unit gains (for high performing
ALOs)
Evaluations
Examples:-- #1 in REGION X with a 71% increase in Summer Seminar
acceptance rate in the last five years
-- #1 (tie) in REGION X in appointment offers to qualified candidates (19 total, 24% annual increase)
-- Outreach success! 400% increase in the "accept rate" of diversity candidates during the last five years
Evaluations
Stratification is important Can group by rank/primary duty/area, etc Keep it in the top 3-5%; no more top x% in the nation
unless a national award winner Comment in OPR checklist for need/absence for
stratification Examples:
- Region III ALO of the Yr, #1/139; dedicated professional; always prepared; gets the job done--groom for Director
- My #1/3 Dep Directors--the absolute best! Outstanding motivator, leader, mentor & program expert--Director next
Evaluations
Best Practices(continued) Include a push statement…if deserving
If individual has no desire for promotion, let RD know “no intention of completing PME, no expectation of
promotion or increased responsibility” Feedback date: ensure it falls within the reporting period Points: use reporting feature in ALOWeb Job description: bullets match checklist DLOD assignments: Let your RD know when you swap out
DLODs so duty titles can be updated (Technique) Schedule Fit Test 6 mo from OPR closeout
Fit test expires after 365 days -- Not 12 months!
Evaluations
Common Errors: AFSC is 95A0 not 9fAO. Rater Signature Blk: should be the 9001st # of ALOs in Job Description = # of ALOs in Blk IV or V Using obsolete version: should use 20080618 version 2012 is a leap year! 366 days supervision New Chief of ALO Program:
Chad W. Clementz, Lt Col, USAF
Chief, Liaison and Outreach Division
8281
USE THE CHECKLIST!
Performance Feedback
Accomplished on Form 724 Required
Within 60 days of start of supervision period Mid course – half way between start of supervision and
projected OPR closeout Face to face in conjunction with OPR
Can’t be reviewed by anyone but rater and ratee Can’t be introduced into personnel actions unless initiated
by ratee, or ratee claims feedback was not accomplished / inadequate
AF Form 724
Front Back
AF Form 724
Forms can still be either handwritten or typed No digital signature capability Supervisor required to give specific indication of
performance
ExampleAF Form724
PRFAF Form 709Edison, Thomas A
AF Form 709
PRF Cumulative history of one’s career Documented history from OPRs Stress those things which make the rater stand-out:
“…first to upgrade” “…youngest evaluator in the wing” Local and AF-wide awards/distinctions Recent ALO local/national awards
Emphasize leadership roles Include ordinal comment (“top X%” or “my #X of XX ALO’s”) Due to RRA 120 days prior to board Area rack-n-stacks will help RR with rank ordering START TODAY! Only last two or three bullets will be ALO related
—most of the book is already written
Resources
Resources AFI 36-2406 Officer and Enlisted Evaluation Systems ALOWEB
Toolboxes-OPR/DECS/PRF ALO Writing Guide (2011) OPR Checklist (28 Mar 2012) Link to Forms and Viewer
Toolboxes-OPR Tracking Tool Activity Log (Fitness Status)
Questions?