OPT for RAFT - Interviewing - New England Pharmacy Convention 2011

8/4/2019 OPT for RAFT - Interviewing - New England Pharmacy Convention 2011

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RAFT

OPT for RAFTOpportunities for Post ‐Graduate Training after PharmD

A presentation of the Residency and Fellowship Toolkit (RAFT) prepared by the Genzyme/MCPHS Biopharmaceutical Fellowship Team



RAFTTodayToday’’s Discussions Discussion

• Career Planning

• Residency and Fellowship Opportunities

• Application Insights

• Letter of Intent and CV Tips

• Introduction to Interviewing

• ASHP Midyear Networking Strategies and Tips



Opportunities for Post-Graduate Training after PharmD


RAFT

OPT for RAFT

Career Planning



RAFT

http://www.oc.edu/services/career/forstudents/images/free_cartoon_000.jpg



RAFTAfter GraduationAfter Graduation

• Where do you see yourself in five years?

• What would be your ideal pharmacy position?

• What are you passionate about?

•• You have to think about these answers You have to think about these answers sooner sooner rather than rather than

later later



RAFTPharmacyPharmacy

Career PathsCareer Paths

AcademiaAcademiaCommunityCommunity

(Retail)(Retail)InstitutionalInstitutional

Ambulatory Ambulatory

CareCareIndustryIndustry

• Clinical practice

• Economic,

social, and

administrative

sciences

• Pharmaceutical

sciences

ManagementManagement

• Chain staff

• Management

• Compounding

• Independent

• Association

• Corporate

• Clinical Specialist

• Staff

• Management

• Health Center

• Home Health Care

Consulting/OtherConsulting/Other

• Government

(Federal)

• Mail Service

• Managed Care

• Nuclear Pharmacy

• Benefits

Management• Long Term Care

• Contract Research

Organization

• Medical

Communications

• Drug Information

• Drug Safety

• Medical Science

Liaison• Research and

Development

Adapted from: http://www.pharmacist.com/AM/Template.cfm?Section=Pathways_Program&Template=/CM/ContentDisplay.cfm&ContentID=12183

Career ChoicesCareer Choices

Available to PharmacistsAvailable to Pharmacists





RAFT

OPT for RAFT

Residency and Fellowship Opportunities



RAFTResidency: Why?Residency: Why?

• The purpose of a residency is to further prepare a pharmacist for

practice

– Training provides experience working with a wide range of patients and the

following advantages:

• A competitive advantage in the job market

• Networking opportunities

• Career planning• Professional vision

– Experience is acquired through on the job training as well as a residency

project

• Completing the project requires formulating a question, creating a study design,

conducting a literature search, determining feasibility and value, conducting the

actual study, interpreting the study data, and presenting the results

– Project and final results are presented at a regional residency conference

Source: http://www.ashp.org/rtp



RAFTFellowshipsFellowships

• Completed post‐graduation

• 1

– 2

+

year

programs – Traditional Pharmacy Fellowships – Independently work to become a primary

investigator (CV Outcomes, Critical Care, etc.)

– Post‐PharmD Industry Fellowships – Develop a skill set to work in industry

(Clinical Research, Medical Affairs, Regulatory Affairs, Marketing, etc.)

– Programs often have significant teaching component

• Highly competitive application process

• Compensation: $35,000 + per year



RAFTTypes of ProgramsTypes of Programs

• Clinical Pharmacology Research

• Clinical Research• Drug Information

• Drug Safety/Global Patient Safety and Risk

Management/Pharmacovigilance

• Medical Affairs

• Medication Safety

• Regulatory Affairs





RAFT

OPT for RAFT

The Application Process



RAFTPreparing for Application:Preparing for Application:

Personal DevelopmentPersonal Development

• Professional Years 1‐3: Look for opportunities that will set you apart

– Internships / Shadowing – Research opportunities

– Speak to individuals about programs

– Work hard

– Network

• Make sure at least 2 – 3 professors, supervisors, or mentors get to know you during

school (Employers care how long references have known you and may try to call you out if all 3 references are rotation preceptors!)

• Connect with pharmacists who work in the field you’re interested in – learn how

they got to where they are, good and bad aspects of their jobs, etc.

– Get involved with student groups or professional organizations

– Clinical experience



RAFTPreparing for Application:Preparing for Application:

PortfoliosPortfolios

• Content ultimately depends on you…

• Projects and Assignments you are proud of – Final Project Presentations for Courses

– Handouts Created for Rotations

– Speeches made or Demonstrations of Leadership

• Select Items that give life to your CV – Include items listed on your CV

• Select Items that would demonstrate potential content in your

recommendation letters





RAFT

OPT for RAFT

The Letter of Intent



RAFTPurpose of the Letter of IntentPurpose of the Letter of Intent

• For Employers

– Evaluate the candidate’s writing

skills and attention to detail

– Evaluate the candidate’s interest

in the program/position

– Evaluate the candidate’s fit

within the organization

– Decide

whether

or

not

the

candidate will be offered an

interview

• For Candidates

– Indicate interest in the program

you’re applying for

– Expand upon the contents of the

CV

– Show employers the person

behind the CV and transcripts



RAFTWhat Employers Look ForWhat Employers Look For

• Effort

– Should show that the candidate took the time to evaluate his/her interests

and skills relative to the requirements of the position

– Should follow the proper format for a business letter and contain no typos,

spelling mistakes, or grammatical errors

• Fit

– Are the candidate’s skills and goals in line with the requirements and goals of

the program?

• Personality

– Does it come across in the letter?

– Would the candidate work well with others in the company and/or

department?





RAFT

OPT for RAFT

CV Writing



RAFTWhat is a CV?What is a CV?

• Curriculum Vitae (CV)

• Directed toward the job you are applying for and should contain

relevant information only

– Leave off that summer lifeguard job from 2002

• Can contain an objective statement to make your intentions clear

• Provides a snapshot of published/presented work you have done

– Be knowledgeable of this information, it’s fair game for interview questions

• Preferred over resume for positions in the pharmaceutical industry



RAFTWhat to IncludeWhat to Include

• Header (first page only)

– Name, address, phone number, email

• Phone # you can actually be reached at (vs home #)• School email address (something professional)

• Education

• Experience (pharmacy‐related)

– Include pharmacy rotations and jobs under separate headings

• Presentations, papers, projects, posters

• Organizations you belong to (pharmacy‐related and other)

– Especially if you have a leadership role

• Community Service

• Awards



RAFTWhat to Leave OutWhat to Leave Out• Single courses completed vs degrees completed

– If you completed a non‐degree course that’s relevant to a specific

requirement

for

the

position,

do

include

it!

– Your community cooking class can probably be left out

• High school information

• Graphics – unless the job you’re applying for involves using graphics

(web design, etc.)

• Projects not relevant to the field/position you’re applying for

• References (unsolicited)



RAFTAdditional InformationAdditional Information

• PROOFREAD!!!

– Have someone else proofread, too!

– Don’t use inappropriate abbreviations. When in doubt, spell it out!• “Drug lit. anal.” should be “Drug literature analysis”

– “Concider,” “december,” “thsi,” “oppertunity,” “websit,” “dicovering”

• Length

– More than one page is okay! This is a more comprehensive snapshot of your professional background

• Appearance – Heavier watermarked paper of an appropriate color

– Single‐sided printing, black and white only, stick to one font

• Number of copies – 3 copies per interview to be on the safe side





RAFT

OPT for RAFT

Introduction to Interviewing



RAFTIntroduction to InterviewingIntroduction to Interviewing

http://farm4.static.flickr.com/3147/2765642306_fb64f6c3d7_o.jpg



RAFTCommunication with ProgramsCommunication with Programs• Foster building relationships with individuals associated with the program

• Who to Contact

– Refer to program brochure

– Try to speak with a fellow in your program of interest

• When to Contact

– Early and often

– Consistent periodic contact

• Email etiquette

– Formal language

– [email protected] not appropriate for gainful employment

• Social Networking Sites

– Privacy settings

– Inappropriate status updates



RAFT

Showcases and Personnel Placement Showcases and Personnel Placement

Services (PPS)Services (PPS)

• Areas where programs each have an information booth

– Program directors

– Residents/fellows

• Stand out from the crowd by your interests and experience ‐ not for superficial

reasons

– Wardrobe malfunctions, inappropriate attire – Bringing large/too many items in with you

– Turn OFF your cell phone

• Plan

and

prioritize

which

programs

you

want

to

speak

with – Maps

– Speak with programs of high interest first

– Stop by additional programs



RAFT

Interviewing:Interviewing:

Residency vs FellowshipResidency vs Fellowship

Interviewing at PPS is not necessary, but a

majority of fellowship interviews are conducted

here

Interviewing at PPS is not necessary for PGY1

On‐site interview is a call‐backPGY2 residency applicants should interview at

PPS

Invitation only receptions and sponsored

dinners may be offered as a continuation of the

interview

Personnel Placement Services (PPS):

informational interviews are available

(sign up early)

Initial interviews occur at PPS (some companies

have “rounds”)Majority of interview occurs on‐site

FellowshipFellowshipResidencyResidency

Interview Significance at MidyearInterview Significance at Midyear



RAFTPreparing for the InterviewPreparing for the Interview

• First Impressions – Dress professionally

– Be on time

– Be courteous and friendly with the other candidates

• Do your homework

– Know the program and company – Company portfolio, mission, values

– Current events

• Be prepared for multiple interviews

– Get enough sleep

• Know your strengths and weaknesses



RAFTPreparing for the InterviewPreparing for the Interview

• Know your resume/CV – Journal clubs, presentations,

etc.

• Short‐term and long‐term

goals – “5‐year plan”

• Clinical Questions – Residencies

• Ask Relevant Questions – Professional background

– Academic components

– Cost of living

• Business Cards

• Thank you cards



RAFTDuring the InterviewingDuring

the

Interviewing

• Personality fit

• Be confident and honest

• Show interest in the company’s therapeutic

areas/residency’s

therapeutic

specialties• Listen to the question

• Ask follow‐up questions



RAFTTheir First ImpressionTheir

First

Impression



RAFTDonDon’’t be Remembered for Thist

be

Remembered

for

This



RAFTTough QuestionsTough

Questions



RAFT

The The ““Situational/BehavioralSituational/Behavioral””

InterviewInterview• This style is growing in popularity

• Gives employers insight into the candidate’s decision making, ability to

work with others, and communication skills

• Employers may or may not elaborate on the preferred answer format –knowing the elements of a good answer ahead of time can help youprepare



RAFT

Handling Situational/Behavioral Handling Situational/Behavioral

Interview QuestionsInterview Questions• LISTEN to the question as it’s being asked. It’s appropriate to take a few

moments to think about it and formulate your answer. Answer thequestion they actually asked you – otherwise you will come off as

‘rehearsed’!

• Telling the complete story will make you stand out as a good

communicator

• Consider using the STAR method to formulate your answer



RAFTThe

STAR

MethodThe

STAR

Method• Describe the situation, project, or issue

– What happened and how does it relate to the question you have been asked?

• Describe your thought process in deciding how to proceed

– What was your first reaction?

– Did you consider several options while coming to a decision? What were they

and why did you choose the option you chose?

• Describe the actions you took – Review your notes from interpersonal communication classes. Many of these

questions are about how you handle conflict

• Describe the results of your decision/action

– Going back, would you have done anything differently? (best to prepare

thoughts on this one ahead of time)

Citation Available Upon Request



RAFTSituational

ExampleSituational

ExampleQuestion:

Tell me about a time when someone on your team was not pulling his or her

weight

Complete Story:

“1) I was on a team charged with____and one of the members was not showing

up to meetings. 2) My first reaction was___and as I thought more about it I

wondered if it was possible they were experiencing a difficult situation which was contributing to the poor attendance. I decided to ask the person why she was not contributing. The person told me she had been absent because____. 3) I advised

her to just let the group know as soon as possible when she would be unable to

attend a meeting, so that rescheduling could be considered. We discussed the

issue of her contribution and decided to propose to the team that she help out by____. 4) The proposal was well taken by the rest of the group, and by having a

modified assignment the group member was able to contribute to the project and

‘save face’ with her peers.”



RAFTExample

Situational

QuestionsExample

Situational

Questions

Citation Available Upon Request



RAFTShowcases/PPSShowcases/PPS• You are expected to ask questions – if you don’t have anything to ask,

you may appear disinterested

– If you know the brochure and company/hospital website inside and out, ask

questions about what it’s like to be in the program or work at the

company/hospital/pharmacy

– Make sure the answers to questions you ask are not sitting right in front of you (i.e. how long is the program)



RAFT

General Questions for CandidatesGeneral Questions for Candidates

to Ask During an Interviewto Ask During an Interview• What makes your program unique or successful?

• What is the vision for the department/program?

• Have there been any significant changes in the program this year? Are there any

changes planned for next year?

• How do expectations change for a student on rotation to a resident/fellow on

rotation?

• Tell me about a project a current resident/fellow is working on.

• How flexible are rotation schedules? Can I change rotations that have been

scheduled in the spring?

• How easy is it to get a desired elective rotation?

• How are residents/fellows evaluated during the program?

• What do you hope your residents/fellows will accomplish by the end of their programs?

• What are some of the former residents/fellows doing now?



RAFT


to Ask During an Interviewto Ask During an Interview• Interviewer specific

– What is your professional background?

– Describe your typical day at work. How frequent are your interactions with

the residents/fellows (or director, if asking a resident/fellow)?

– What is your favorite part about your job?

– What made you get involved in the residency/fellowship process?

– What organizations are you involved with (if you suspect involvement)?



RAFT


to Ask During an Interviewto Ask During an Interview• Professional development

– What teaching and precepting opportunities are available in this program?

– Are there any opportunities to publish? How about outside of my research

project?

– Are there opportunities for leadership development?

– Does your program offer travel expenses for professional meetings?

– Are there opportunities for leadership development?



RAFT

What to Ask the Current What to Ask the Current

Residents/FellowsResidents/Fellows• Describe a good day and a bad day.

• Have you had any problems working with the director?

• What would you change about this department?

• What are the best and worst things about this institution/company?

• Are your suggestions taken seriously?

• How

much

impact

do

you

have

on

decisions?

• Are you asked for input?

• Have you had the opportunity to give lectures to pharmacy students? How

many?

• Have you had the opportunity to write or publish (review articles, hospital newsletter articles, case reports)?

• How accessible is the library?



RAFTWhat to Ask the Current What to Ask the Current

Residents/FellowsResidents/Fellows• What time do you get to work, on average?

• How far do you live from work? How long does it take you to get to

work?

• Tell me about the town/city/state where your program is offered (cost of living, available public transportation, driving conditions, etc.)

• Is the neighborhood near the institution/company safe?

• Do you have to pay for parking?

• Is there subsidized housing?

• Were you compensated for relocation?



RAFTResidencies:Residencies:

What to Ask ProgramsWhat to Ask Programs• When do you typically start interviewing for residency candidates?

• How many residents do you accept each year?

• What are the components of your application?

• What is a typical week like for one of your residents?

• Will I have other residents to work with throughout the year?

• Will I get a chance to participate in elective rotations during my

residency?

• Have the pharmacy and residents ever worked with the medical

department on research projects?



RAFTResidencies:Residencies:

What to Ask ProgramsWhat to Ask Programs• What is the current pharmacy model? Are there any changes planned for

the future?

• Are you ever on call?

• What are the staffing requirements for your residency program?

• Will I be allowed to moonlight at night and on the weekends?

• What are the benefits provided by the program?

• What clinics are available during the ambulatory care rotation? (if

applicable)



RAFTCommunity Residencies:Community Residencies:

What to Ask ProgramsWhat to Ask Programs• What are the requirements that residents must complete during their

residency year?

• What are some unique features of your program as compared to other

community pharmacy residency programs?

• Is your program APhA‐ASHP accredited?

• Is your program affiliated with a school of pharmacy? Are there

opportunities for teaching?

• How many pharmacy sites does your residency program have? What

type of patients does your pharmacy site(s) serve? What types of

patient care services does each site have?




A presentation of the Residency and Fellowship Toolkit (RAFT) prepared by the Genzyme/MCPHS Biopharmaceutical Fellowship TeamRAFT

OPT for RAFT

Making

the

Most

of

Midyear:

NetworkingMaking

the

Most

of

Midyear:

Networking



RAFT

http://www.cartoonstock.com/cartoonview.asp?search=site&catref=ahan31&MA_Category=&ANDkeyword=networking+events&ORkeyword=&TITLEkeyword=&NEGATIVEkeyword=

Networking

Events:

Tips

and

TricksNetworking Events: Tips and Tricks



RAFTNetworking

Events:

Tips

and


• RSVP – if you want to go but have another commitment, let them know

that!

• Remember your manners

– DON’T “wait for others to open doors” – this is exclusion criteria for some

companies

– Turn OFF your cell phone

– If joining a conversation – which might be necessary as some of these events

get crowded – greet the people you know then introduce yourself to others in

the group

– Leave the rolling luggage in your room. Find a place to stow Expo tote bags

and other unneeded items. That bag hits one person’s drink/food and they’ll

remember you for being “that backpack kid who ruined my suit.”

– Don’t complain about event details, no matter what! You never know who in

the room organized the event, chose the food, etc.



RAFTNetworking

Events:

Tips

and


• Treat the function as a continuation of your interview – dress professionally and

come prepared with questions

– Questions give program representatives a starting point for conversation

• Events with food:

– Don’t carry too much around or select awkward/messy items that require utensils (unless there are no other options)

– Finish chewing before you speak

– Don’t think of it as “free dinner”

• Events with alcoholic beverages:

– Let someone else order first – if they get a drink, feel free to have one too

– DON’T get drunk

• Eat something beforehand ‐ you may not have the opportunity to at the event

– DO have a drink (even water works!) to have something in your hand



RAFTNetworking

Events

Etiquette:

Q&ANetworking Events Etiquette: Q&A

Q: What if I’m invited to attend a reception and more than one program

I’ve applied to is there?

A: Try to split your time equally between each program you are interested in.

You can spend more time with one program if they are your first choice, but beware, the other programs will notice!



RAFTNetworking

Events

Etiquette:

Q&ANetworking Events Etiquette: Q&A

Q: Must I keep conversation to “strictly business” topics?

A: Initially, then simply “go with the flow” of conversation.



RAFTNetworking Events Etiquette: Q&ANetworking Events Etiquette: Q&A

Q: If at a reception/event and there are other candidates applying for the

same position, should I/how should I interact with my competition?

A: Be remembered for something, just not something bad; try not to be too

quiet, but also don’t be overbearing. Be an extrovert (at least appear to

be) so the program reps can get a sense of your personality and vice

versa.




Q: What are companies looking for/expecting from candidates at

receptions/functions?

A: Companies expect to see a slightly more relaxed version of you – it’s a

second chance to leave a lasting impression in their minds.




Q: How do I make my interaction with a program of interest memorable?

A: Ask relevant questions. Show that you have done your research on the

program and the company, but don’t recite the “company overview” tab

of the website to the person. Know a few products in the company’s

pipeline/portfolio.




Q: What do I do if 2 events occur at the same time? Is it preferable to arrive

late and stay the duration of the event or arrive on time and leave early?

A: Go to your first choice and leave early, then stop by any others with your

remaining time. Again, if you are unable to stop by all programs you are

interested in, make sure to follow up with a thank you to let them know

you are still considering their program.



RAFT

Q: What if I’m not interested in the company or position after interviewing?

A: Kindly let the program representatives know as soon as possible so that

you and the company use the remaining time efficiently

• Don’t attend a reception for a position you are not interested in

Networking Events Etiquette: Q&ANetworking Events Etiquette: Q&A


A presentation of the Residency and Fellowship Toolkit (RAFT)RAFT



p f y p ( )

prepared by the Genzyme/MCPHS Biopharmaceutical Fellowship TeamRAFT

OPT for RAFT

Resources

and

Links

RAFT



RAFTAPhA Pathways ProgramAPhA Pathways Program

• Takes you through a series of questions about what’s important to

you/what you want your job to be like

• Uses your responses to “match” positions/career paths to your important factors

• APhA Pathways:http://www.enetrix.com/pls/aphap/!apha_pathways.welcome

RAFTResources:Resources:



RAFT

• ACCPhttp://www.accp.com/stunet/pathways.aspx

• APhAhttp://www.pharmacist.com/AM/Template.cfm?Section=Pathways_Program&Template=/CM/Content

Display.cfm&ContentID=12183

Resources:Resources:

Career PlanningCareer Planning





Career PlanningCareer Planning• ACCP website for clinical experience

http://www.accp.com/stunet/compass/skills.aspx

• American Society of Health‐Systems Pharmacistshttp://www.ashp.org

• Biospacehttp://www.biospace.com

• Medzillahttp://www.medzilla.com/cgi‐bin/internships





Residencies and FellowshipsResidencies and Fellowships• From ASHP

– Residency FAQ’s

http://www.ashp.org/Import/ACCREDITATION/ResidentInfo/FAQs.aspx – Residency Guide

http://www.ashp.org/s_ashp/docs/files/RTP_ASHPResidencyBrochure.pdf

• From ACCP

– About Residencies

http://www.accp.com/stunet/compass/residency.aspx

– Types of Programshttp://www.accp.com/resandfel/resandfel.aspx

– ACCP Annual Meeting Residency and Fellowship Forumhttp://www.accp.com/meetings/am09/rfapplicants.aspx

• Residency and Fellowship Program Directories – http://www.accp.com/careers/onlinePositionListings.aspx

– http://www.accp.com/resandfel/search.aspx

– http://www.careerpharm.com/basicppsinfo.aspx




RAFTResources:

Letter of Intent WritingLetter of Intent Writing• “How to Write a Winning Cover Letter”

http://www.thedoctorjob.com/careercorner/view_article.php?id_article=13

• “Professional Pearls for Writing a Pharmacy Residency Letter of Intent”http://www.careerpharm.com/seeker/pps/Preparing_an_LI.aspx

• Examples of lettershttp://www.accp.com/docs/stunet/compass/LetterOfIntent.pdf

http://www.careerpharm.com/seeker/pps/LI_Sample.aspx




RAFTCV WritingCV Writing

• Many resources are available to help

you get started:

– http://www.ashp.org/Import/ACCREDITATI

ON/ResidentInfo/CurriculumVitae.aspx

– http://www.accp.com

• American College of Clinical Pharmacy

offers review and feedback of CV by

email – http://www.accp.com/stunet/cv.aspx

• Sample templates – for formatting use

only!

– http://www.cvtips.com/resumes ‐and‐

cvs/cv‐example.html

• Your school’s career center!




RAFTInterviewingInterviewing• Interview Preparation

http://www.accp.com/docs/stunet/compass/INTERVIEW_PREP_101.doc

• Behavioral Interview Questionshttp://www.acadweb.wwu.edu/hr/Employment/InfoForHiringOfficials/HiringPersonnel/Exempt/Sugge

stedInterviewQuestions.pdf

• Common Interview Questionshttp://www.mercer‐professional.org/resources/Pharmacy+Interview+Questions.doc

• APhA ‐ Residencies Information

http://www.pharmacist.com/Content/NavigationMenu3/PharmacyPractice/ResidenciesAdvancedTraining/StudentPharmacists/CPRP_Student_Pharma.htm

RAFTFind s on Facebook!Find us on Facebook!



RAFTFind us on Facebook!Find us on Facebook!

• OPT for RAFT: Opportunities for Post‐Graduate Training after PharmD

– Information on our OPT for RAFT presentations at Colleges or Conferences

– Download these presentations and expanded content

– Links to useful resources related to Fellowships and Residencies

RAFTDisclaimerDisclaimer



RAFTDisclaimerDisclaimer

• The content and suggestions contained within this presentation have

been researched and prepared by members of the Genzyme/MCPHS

Biopharmaceutical

Fellowship

Team.

The

content

expressed

within

this

presentation is based on the personal experiences of the team, and is

not meant to represent all experiences or opinions by all programs.

References are provided to all content from outside sources where

possible.

• This presentation is for guidance and informational purposes. Applying

the content does not guarantee a residency or fellowship position.

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