Step by step Guide

Mohammed Raouf

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General Ledger Setup & Maintenance

Calendars & Currencies

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Calendars o Calendar Types o Calendars o Validating Calendars o Special Calendars for Average Balance

Calculations

Currencies o Enable the currencies you intend to use o Multi-Currency [ Later]

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Calendars

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Calendar Types

The most commonly

Add the PERIODS PER YEAR for this Type, including any adjusting periods you want included in the calendar. Adjusting periods are used by the General Ledger only and not any of the subledgers. They can be used to post Adjusting or Audit journal entries, for revaluation journals for foreign currencies, and for year-end closing journals. Though not required.

Period Types relate to how many periods are associated with each year. Only one period type can be associated with each Ledger.

YEAR TYPE determines how the period name will default when used to set up a calendar, though this default can be overridden. If FISCAL is selected, then the last two digits of the period name will default to the fiscal year. If CALENDAR is selected, then the last two digits will default to the From date that period pertains to

Setup | Financials | Calendars | Types

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Calendars

Relates to the quarter of the fiscal year this month is in, and NUM refers to the period number for this month. You must set up the Calendar with the same number of defined periods as identified on the PERIOD TYPES

Defines that period as an adjusting period, which is the only type of period that can have overlapping dates with other periods.

Setup | Financials | Calendars | Accounting

Select ENABLE SECURITY if you want to secure access to this calendar setup using Access Sets. (Later)

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Validating Calendars

When you navigate away from the calendar form, a message will prompt you if you want to validate the Current calendar or All calendars. Select Current if that is the only calendar you made changes to, and All if you made changes to more than one. EBS will run a report called Other – Calendar Validation Report, which will valdiate that no periods or dates were missed (a common mistake is to skip February 29). as once a period is used, it cannot easily be changed or deleted. Prior to the status on the period being OPEN or FUTURE, it can still be deleted or changed. Setting up calendars is always a balancing act—you need to set them up far enough in the future to utilize all of the standard functionality.

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Special Calendars for Average Balance Calculations

Transaction Calendars are used in conjunction with Average Balances in EBS, they define the days of the week that are business days, so the average balances can be calculated.

Transaction calendars and accounting calendars are completely independent of each other. For example, you might have one accounting calendar, shared by your parent company and all its subsidiaries. However, each subsidiary might use a separate transaction calendar to accommodate their different Holiday schedules.

Setup | Financials | Calendars | Transactions Calendar

Average balance processing is enabled by selecting the Enable Average Balances option on the LEDGER. Once average balance processing is enabled, General Ledger automatically stores the aggregate balances which are used to calculate average and end-of-day balances, via on-line inquiry and reports.

Will be explained in detail over the next Steps .

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Currencies

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EBS has two main features for foreign currencies: the ability to record transactions in currencies other than the Ledger currency, and the ability to perform a re-measurement of the balances into foreign currencies. Both may require either adding or enabling the additional currencies, as well as conversion rates. [ Later ] Here we discuss just the enable feature and how to Define a new Currency .

First of all you query or find your currency you want to use, or simply define a new one by entering the Code and the Name . You cannot change a currency code after you enable the currency, even if you later disable that currency

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Some Oracle Applications use currency symbols when displaying amounts. Others, like General Ledger, do not.

The smallest denomination used in this currency

The number of digits to the right of the decimal point used in regular currency transactions. 100.00

Used in calculations for this currency. 100.12345 = 100.12

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Enable your currency. Used in Europe Countries

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