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Ordinary Council Meeting - City of Kwinana · Kwinana Freeway and Thomas Road, is that going to be...

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8 May 2019 Ordinary Council Meeting Minutes Members of the public who attend Council meetings should not act immediately on anything they hear at the meetings, without first seeking clarification of Council’s position. Persons are advised to wait for written advice from the Council prior to taking action on any matter that they may have before Council. Agendas and Minutes are available on the City’s website www.kwinana.wa.gov.au
Transcript
  • 8 May 2019

    Ordinary Council Meeting

    Minutes

    Members of the public who attend Council meetings should not act immediately on anything they hear at the meetings, without first seeking clarification of Council’s position. Persons are advised to wait for written advice from the Council prior to taking action on any matter that they may have before Council.

    Agendas and Minutes are available on the City’s website www.kwinana.wa.gov.au

    http://www.kwinana.wa.gov.au/

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 2

    Vision Statement Kwinana 2030 Rich in spirit, alive with opportunities, surrounded by nature - it’s all here! Mission Strengthen community spirit, lead exciting growth, respect the environment - create great places to live. We will do this by - ● providing strong leadership in the community; ● promoting an innovative and integrated approach; ● being accountable and transparent in our actions; ● being efficient and effective with our resources; ● using industry leading methods and technology wherever possible; ● making informed decisions, after considering all available information; and ● providing the best possible customer service. Values We will demonstrate and be defined by our core values, which are: ● Lead from where you stand - Leadership is within us all. ● Act with compassion - Show that you care. ● Make it fun - Seize the opportunity to have fun. ● Stand Strong, stand true - Have the courage to do what is right. ● Trust and be trusted - Value the message, value the messenger. ● Why not yes? - Ideas can grow with a yes.

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 3

    TABLE OF CONTENTS 1 Declaration of Opening: ............................................................................................... 5 2 Prayer: ............................................................................................................................ 5 3 Apologies/Leave(s) of Absence (previously approved) ............................................ 5 4 Public Question Time: .................................................................................................. 6

    4.1 Jeffrey Wilson, Calista: ................................................................... 6 4.2 Jenny Hartley, Parmelia: ................................................................. 7 4.3 Ian Long, Orelia: ........................................................................... 7

    5 Applications for Leave of Absence: ............................................................................ 8 6 Declarations of Interest by Members and City Officers: ........................................... 8 7 Community Submissions: ............................................................................................ 8 8 Minutes to be Confirmed: ............................................................................................. 9

    8.1 Ordinary Meeting of Council held on 24 April 2019: ............................... 9 9 Referred Standing / Occasional / Management /Committee Meeting Reports: ....... 9 10 Petitions: ........................................................................................................................ 9 11 Notices of Motion: ......................................................................................................... 9 12 Reports - Community .................................................................................................... 9 13 Reports - Economic ...................................................................................................... 9 14 Reports - Natural Environment .................................................................................... 9 15 Reports - Built Infrastructure ..................................................................................... 10

    15.1 Western Australian Planning Commission - Powers of Delegation to Local Government for development applications on or abutting land that is reserved in the Metropolitan Region Scheme for the purpose of a regional road .... 10

    16 Reports - Civic Leadership ......................................................................................... 14 16.1 Monthly Financial Report March 2019 .............................................. 14 16.2 Charitable Rates Exemption – Access Housing Australia Ltd and Stellar Living

    ............................................................................................... 17 16.3 Quarterly Strategic Community Plan and Corporate Business Plan Report

    (Quarter 3 2018/2019 – January to March 2019) .................................. 22 16.4 Appointment of voting delegates and proxy voting delegates at the Annual

    General Meeting of the Western Australian Local Government Association on behalf of the City of Kwinana ......................................................... 26

    17 Urgent Business.......................................................................................................... 29 18 Councillor Reports ...................................................................................................... 29

    18.1 Councillor Wendy Cooper ............................................................. 29 18.2 Councillor Sandra Lee .................................................................. 29 18.3 Councillor Matthew Rowse ............................................................ 30 18.4 Councillor Dennis Wood ............................................................... 30

    19 Response to Previous Questions .............................................................................. 30 19.1 David Crowe, Calista .................................................................... 30 19.2 Jenny Hartley, Parmelia ................................................................ 31

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 4

    20 Mayoral Announcements (without discussion) ....................................................... 32 21 Matters Behind Closed Doors .................................................................................... 33 22 Meeting Closure .......................................................................................................... 34

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 5

    Present: MAYOR CAROL ADAMS DEPUTY MAYOR PETER FEASEY CR W COOPER

    CR M KEARNEY CR S LEE CR S MILLS

    CR M ROWSE CR D WOOD

    MS J ABBISS - Chief Executive Officer MRS M COOKE - Director City Regulation MS C MIHOVILOVICH - Director City Strategy MS M BELL - Director City Legal MRS B POWELL - Director City Engagement MR D ELKINS - Director City Infrastructure MS A MCKENZIE - Council Administration Officer Members of the Press 0 Members of the Public 4

    1 Declaration of Opening:

    Presiding Member declared the meeting open at 7:00pm and welcomed Councillors, City Officers and gallery in attendance and read the Welcome.

    “IT GIVES ME GREAT PLEASURE TO WELCOME YOU ALL HERE AND BEFORE COMMENCING THE PROCEEDINGS, I WOULD LIKE TO ACKNOWLEDGE THAT WE COME TOGETHER TONIGHT ON THE TRADITIONAL LAND OF THE NOONGAR PEOPLE”

    2 Prayer:

    Councillor Dennis Wood read the Prayer

    “OH LORD WE PRAY FOR GUIDANCE IN OUR MEETING. PLEASE GRANT US WISDOM AND TOLERANCE IN DEBATE THAT WE MAY WORK TO THE BEST INTERESTS OF OUR PEOPLE AND TO THY WILL. AMEN”

    3 Apologies/Leave(s) of Absence (previously approved)

    Apologies Nil Leave(s) of Absence (previously approved): Nil

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 6

    4 Public Question Time:

    4.1 Jeffrey Wilson, Calista:

    Question 1 I am here to represent the Kwinana Bowling Club because of the odours that are coming from the Water Corporation land next door to us. We are having lots of problems when the easterly winds are blowing and we cannot do any work because of the smell. People who have lived in the area for a long time know to go out for the day because of the smell. Every time the easterly breeze blows, people are complaining when they are playing bowls. The ventilation system puts out methane gas, which is a flammable, a very smelly gas. The Mayor asked Mr Wilson if this was a new thing, as she has not received any complaints that she is aware of and the sumps have been there for a while now. The Mayor added that she is happy to defer to the Chief Executive Officer to see what we may be able to do with regards to lodging a complaint, following it up and putting pressure on the Water Corporation to see what they can do. Mr Wilson advised that he has been working with the City’s Environmental Health department for three years and he was requested meetings with the Water Corporation to discuss the issue. Mr Wilson stated that Kwinana is getting a bad name because the Kwinana Bowling Club has visiting clubs that play pennants every year and the same thing happens and we have had it for three seasons. We put up with it when they do their maintenance, we understand that people have maintenance to do, but when they lift the lid, which is 40 foot under the ground, two pumps pumping day and night to keep the fluid moving, it seeps through the ground. Methane gas will seep through brick work, it will seep through the concrete and it comes out. They told me in November that they are going to put a better system in for filtering, November is the middle of our pennants season and that thing will be open for a couple of weeks. We would like for this to be done in the off season and the Water Corporation should work with us when they want to do their maintenance. The main sewerage line goes right through the town centre and opposite the Calista Primary School and KFC. The Water Corporation has been allowed to have an open pit so when they have trouble it overflows sewerage on the ground. They have notices there saying to not go near it, but we allow that in our City right in the centre, near our food, where our children are playing, I cannot understand why we allowed that to happen. Mr Wilson advised that 3-4 weeks ago, there was a spillage in Leda, it came out of the ground, they say it was tree roots that did it, it couldn’t have been, we have millions of trees up and down the avenue and they are not breaking up the pipework.

    Response The Mayor referred the question to the Chief Executive Officer. The Chief Executive Officer explained that the City could try to make contact with the Water Corporation because it is the Water Corporation’s issue. Unfortunately, even in terms of approvals for their work, the City has no power in terms of public authorities and what they can do. The City can certainly advocate on your behalf and make contact with Local Member, Roger Cook MLA. Mr Wilson advised that the Kwinana Bowling Club have spoken to Roger Cook, within the last month.

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 7

    4 PUBLIC QUESTION TIME The Mayor advised that the City will advocate to resolve the issue and the nuisance for club members and residents. The City will discuss the matter with Roger Cook MLA, the Minister, and Reece Whitby MLA. Mr Wilson stated that the Kwinana Bowling Club would like Water Corporation to discuss their maintenance schedule and the issues identified.

    4.2 Jenny Hartley, Parmelia:

    Question 1 Access to the Rockingham General Hospital, there is only one road, I did get in touch with Roger Cook’s office, as I am concerned that there is only one road in but apparently there is an emergency plan in place. Response The Mayor advised that the emergency plan is via the Golf Course and explained that this is something that the City has been advocating for. Question 2 I want to look into transport, the lack there of, to and from Kwinana after a certain time at night. This apparently is something you will look at? Response The Mayor confirmed and advised that it is included in the consultation of the Local Planning Strategy. Question 3 I brought up about the Voices of Kwinana, I did have a look at it, for the average person there is so much writing and the pictures have gone. Ms Hartley stated that she was looking at sites that gave the history of Kwinana, and the Voices of Kwinana was one of those. Ms Harley advised the question had previously been taken on notice to answer, which the City has done and she looked in the agenda today and looked up the blog. Ms Hartley agreed most things were there but the picture on the Council page on the blog is all writing. Ms Hartley wanted to know what happened to all of the pictures? As many people like to look at the pictures not just read.

    Response The Mayor took the question on notice.

    4.3 Ian Long, Orelia: Question 1 That block of land out near where the service station is on Johnston Road, Kwinana Freeway and Thomas Road, is that going to be used for industrial?

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 8

    4 PUBLIC QUESTION TIME Response The Mayor advised that it is zoned mixed business. Question 2 I was just wondering if you could actually make it a caravan park? Or build a hotel there? Response The Mayor stated that you would have to get someone to put in an application for this to be considered. The Mayor explained that the City has put a lot of work over the years on that specific site to get the right planning mix for what the City believes is coming to the area. The Mayor added that she did not believe that at this stage a hotel was in the mix. Question 3 So you could not build a caravan park there? I noticed there is one on Dixon Road and because you have got the train station and the Freeway people could come up the highway with their caravans and pull in there. Response The Mayor advised that she did not believe it is zoned for caravan parks but she would happily find out.

    5 Applications for Leave of Absence:

    Nil

    6 Declarations of Interest by Members and City Officers:

    Deputy Mayor Peter Feasey declared an impartiality interest in item 16.2, Charitable Rates Exemption – Access Housing Australia Ltd and Stellar Living due to his supervisor being the Minister for Housing and the item referring to properties owned by the Department of Housing.

    7 Community Submissions:

    Nil

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 9

    8 Minutes to be Confirmed:

    8.1 Ordinary Meeting of Council held on 24 April 2019: COUNCIL DECISION

    443 MOVED CR S MILLS SECONDED CR S LEE That the Minutes of the Ordinary Meeting of Council held on 24 April 2019 be confirmed as a true and correct record of the meeting.

    CARRIED 8/0

    9 Referred Standing / Occasional / Management /Committee Meeting

    Reports: Nil

    10 Petitions:

    Nil 11 Notices of Motion:

    Nil

    12 Reports - Community

    Nil

    13 Reports - Economic

    Nil

    14 Reports - Natural Environment

    Nil

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 10

    15 Reports - Built Infrastructure

    15.1 Western Australian Planning Commission - Powers of Delegation to Local Government for development applications on or abutting land that is reserved in the Metropolitan Region Scheme for the purpose of a regional road

    DECLARATION OF INTEREST: There were no declarations of interest declared. SUMMARY: Under section 16 of the Planning and Development Act 2005 (the Act) the Western Australian Planning Commission (the WAPC) may, by resolution published in the Government Gazette, delegate any function to an officer of a public authority or to a local government, a committee established under the Local Government Act 1995 or an employee of a local government. In accordance with section 16(4) of the Act, a reference in this instrument to a function or a power of the WAPC includes and extends to, without limitation or restriction, any of the powers, privileges, authorities, discretions, duties and responsibilities vested in or conferred upon the WAPC by the Act or any other written law as the case requires. Resolution under section 16 of the Act (delegation) On 24 May 2017, pursuant to section 16 of the Act, the WAPC resolved— A. To delegate to local governments, and to members and officers of those local

    governments, its functions in respect of the determination, in accordance with Part IV of the Metropolitan Region Scheme, of applications for approval to commence and carry out development specified in clauses 1 and 2 of Section A, within their respective districts, subject to the conditions set out in clauses 1 to 4 of Section B;

    The Instrument of Delegation and specifically Section A – Types of Development and Section B – Conditions relevant is provided as per Attachment A. Relevant to this report, the Instrument of Delegation provides for local governments to determine development applications for development on or abutting regional road reserves, including applications for large format digital signage in regional road reserves as shown below. 2. Development on regional road reservations Applications for developments on or abutting land that is reserved in the MRS for the purpose of a regional road, but excluding any application relating to large format digital signage. 3. Large Format Digital Signage applications Applications from any public authority for development in relation to large format digital signage, on land reserved under the MRS for the purpose of a Primary Regional Road.

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 11

    15.1 WESTERN AUSTRALIAN PLANNING COMMISSION - POWERS OF DELEGATION TO LOCAL GOVERNMENT FOR DEVELOPMENT APPLICATIONS ON OR ABUTTING LAND THAT IS RESERVED IN THE METROPOLITAN REGION SCHEME FOR THE PURPOSE OF A REGIONAL ROAD

    This change in the legislative framework is currently not reflected in Council’s delegations. This report recommends that Council delegate to City Planning Officers the authority to determine development applications within regional road reservations, excluding applications for large format digital signs. This report is not seeking delegating authority to determine development applications on zoned land as detailed within Clause 1 of Section A of the Instrument of Delegation. The power to delegate this function of the local government to City Officers is outlined in Clause 4 of Section B of the Instrument of Delegation as outlined below. (c) The powers delegated to a member or officer of a local government may only be exercised by a member or officer who has been delegated power from the local government to consider and determine applications for approval to commence and carry out development within the local government district under the local government’s local planning scheme. OFFICER RECOMMENDATION: That Council delegate the authority to determine development applications on or abutting land that is reserved in the MRS for the purpose of a regional road, but excluding any application relating to large format digital signage in accordance with the provisions of Del 2017/02 Powers of Local Governments and Department of Transport, Metropolitan Region Scheme, Delegation of certain powers and functions of the Western Australian Planning Commission relating to the Metropolitan Region Scheme published in the Government Gazette on 30 May 2017. LEGAL/POLICY IMPLICATIONS: Planning and Development Act 2005 FINANCIAL/BUDGET IMPLICATIONS: There are no financial implications as a result of this report. ASSET MANAGEMENT IMPLICATIONS: There are no asset management implications as a result of this report. ENVIRONMENTAL IMPLICATIONS: There are no environmental implications as a result of this report. Any environmental implications would be considered by City Officers in their assessment of any development application within a Regional Road Reserve.

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 12

    15.1 WESTERN AUSTRALIAN PLANNING COMMISSION - POWERS OF DELEGATION TO LOCAL GOVERNMENT FOR DEVELOPMENT APPLICATIONS ON OR ABUTTING LAND THAT IS RESERVED IN THE METROPOLITAN REGION SCHEME FOR THE PURPOSE OF A REGIONAL ROAD

    STRATEGIC/SOCIAL IMPLICATIONS: This proposal will support the achievement of the following outcome and objective detailed in the Corporate Business Plan:

    Plan Outcome Objective Corporate Business Plan 2018 - 2023

    Civic Leadership 5.1 An active and engaged Local Government, focussed on achieving the community’s vision

    COMMUNITY ENGAGEMENT: There is no requirement for community engagement as a result of this report. However, community and government agency consultation may be required in relation to development applications received within or abutting Regional Road Reserves. PUBLIC HEALTH IMPLICATIONS There are no public health implications as a result of this report. Any public health implications would be considered by City Officers in their assessment of any development applications within a Regional Road Reserve. RISK IMPLICATIONS: The risk implications in relation to this proposal are as follows:

    Risk Event That City Officers determine development applications without an appropriate delegation being granted from Council.

    Risk Theme Failure to fulfil statutory regulations or compliance requirements

    Risk Effect/Impact Reputation Compliance

    Risk Assessment Context

    Operational

    Consequence Moderate

    Likelihood Possible

    Rating (before treatment) Moderate

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 13

    15.1 WESTERN AUSTRALIAN PLANNING COMMISSION - POWERS OF DELEGATION TO LOCAL GOVERNMENT FOR DEVELOPMENT APPLICATIONS ON OR ABUTTING LAND THAT IS RESERVED IN THE METROPOLITAN REGION SCHEME FOR THE PURPOSE OF A REGIONAL ROAD

    Risk Treatment in place Avoid - remove cause of risk

    Response to risk treatment required/in place

    Establish delegated authority by resolution of Council

    Rating (after treatment) Low

    COUNCIL DECISION

    444 MOVED CR S LEE SECONDED CR W COOPER

    That Council delegate the authority to determine development applications on or abutting land that is reserved in the MRS for the purpose of a regional road, but excluding any application relating to large format digital signage in accordance with the provisions of Del 2017/02 Powers of Local Governments and Department of Transport, Metropolitan Region Scheme, Delegation of certain powers and functions of the Western Australian Planning Commission relating to the Metropolitan Region Scheme published in the Government Gazette on 30 May 2017.

    CARRIED BY AN ABSOLUTE MAJORITY OF COUNCIL

    8/0

  • 2738 GOVERNMENT GAZETTE, WA 30 May 2017

    ———————————

    PL403

    PLANNING AND DEVELOPMENT ACT 2005

    INSTRUMENT OF DELEGATION

    Del 2017/02 Powers of Local Governments and Department of Transport

    Metropolitan Region Scheme

    Delegation of certain powers and functions of the Western Australian Planning Commission relating to the Metropolitan Region Scheme

    Preamble

    Under section 16 of the Planning and Development Act 2005 (the Act) the Western Australian Planning Commission (the WAPC) may, by resolution published in the Government Gazette, delegate any function to an officer of a public authority or to a local government, a committee established under the Local Government Act 1995 or an employee of a local government.

    AMcKenzieText BoxATTACHMENT A

  • 30 May 2017 GOVERNMENT GAZETTE, WA 2739

    In accordance with section 16(4) of the Act, a reference in this instrument to a function or a power of the WAPC includes and extends to, without limitation or restriction, any of the powers, privileges, authorities, discretions, duties and responsibilities vested in or conferred upon the WAPC by the Act or any other written law as the case requires.

    Resolution under section 16 of the Act (delegation)

    On 24 May 2017, pursuant to section 16 of the Act, the WAPC resolved—

    A. To delegate to local governments, and to members and officers of those local governments, its functions in respect of the determination, in accordance with Part IV of the Metropolitan Region Scheme, of applications for approval to commence and carry out development specified in clauses 1 and 2 of Section A, within their respective districts, subject to the conditions set out in clauses 1 to 4 of Section B;

    B. To delegate to the Managing Director, Policy, Planning and Investment—Transport, of the Department of Transport, and the person or persons from time to time holding or acting in that office, its functions in respect of the determination, in accordance with Part IV of the Metropolitan Region Scheme (MRS), of applications for approval to commence and carry out development specified in clause 3, Section A, subject to the conditions set out in clause 5 of Section B.

    C. To revoke its delegation of powers and functions to local governments as detailed in the notice entitled “DEL 2011/02 Powers of local governments (MRS)” published in the Government Gazette on 10 June 2014, to give effect to this delegation,

    KERRINE BLENKINSOP, Secretary, Western Australian Planning Commission.

    ————

    PLANNING AND DEVELOPMENT ACT 2005

    INSTRUMENT OF DELEGATION

    SECTION A—Types of Development

    1. Development on zoned land

    Applications for development on land zoned under the MRS except—

    (a) where the land is subject to a resolution under Clause 32 of the MRS; or

    (b) where the land is subject to the declaration of a planning control area under Section 112 of the Planning and Development Act 2005; or

    (c) where that land is partly within the development control area described in section 10 of the Swan and Canning Rivers Management Act 2006 or is outside the development control area but abuts waters within the development control area; or

    (d) where the local government is of the opinion that the application should be determined by the WAPC on the grounds that the proposal is of State or regional importance or is in the public interest, or

    (e) in respect of public works undertaken by public authorities.

    2. Development on regional road reservations

    Applications for developments on or abutting land that is reserved in the MRS for the purpose of a regional road, but excluding any application relating to large format digital signage.

    3. Large Format Digital Signage applications

    Applications from any public authority for development in relation to large format digital signage, on land reserved under the MRS for the purpose of a Primary Regional Road.

    SECTION B—Conditions

    1. Referral requirements for development on land within or abutting a regional roadreservation

    The following applications for development on land that abuts or is fully or partly reserved as regional road reservation (classified as Category 1, 2 and 3) shall be referred to Main Roads WA (MRWA) or the Department of Planning (DoP), as applicable, for transport planning related comments and recommendations before being determined by the local government subject to the process explained in clause 4, Section B.

    Type of regional road reservation in the MRS

    Classification on plans SP 693 (PRR) and

    SP 694 (ORR)

    Referral Agency

    Primary Regional Road (PRR) Category 1, 2 and 3 Main Roads WA

    Other Regional Road (ORR) Category 1, 2 and 3 Department of Planning

    The regional road network (PRR and ORR) changes periodically with amendments to the MRS. This clause relates to all regional road reservations in the MRS as amended from time to time. Regional roads subject to this notice and the relevant agency that is responsible for their planning are shown on accompanying editions of plans SP 693(PRR, MRWA) and SP 694 (ORR, WAPC).

  • 2740 GOVERNMENT GAZETTE, WA 30 May 2017

    The road categories shown on plans SP 693 (PRR) and SP 694 (ORR) classify the regional roads based on—

    (a) the permissible vehicular access arrangements to the subject land via the regional road frontage

    Category 1 road means that frontage access is not allowed (control of access);

    Category 2 road means that frontage access may be allowed subject to approval; and

    (b) the legibility and statutory powers of current road land requirements defined for the purpose of regional road reservation in the MRS

    Category 3 road means that the subject regional road reservation is not accuratelydefined or is subject to review by the agency that is responsible for planning of theregional road.

    “Category 1 road” applies where regional roads—

    (a) are constructed or planned to a fully controlled and grade separated freeway standard; or

    (b) are constructed or planned to an access controlled arterial standard, (i.e. functioning as Primary Distributor or Integrator Arterial (District Distributor) road with widely spaced signalised intersections or roundabouts, and a few, if any, direct access points to individual sites or local streets.

    “Category 2 road” applies where regional roads—

    (a) are constructed or planned to a partially access controlled arterial standard, (i.e. a primary or district distributor road with direct connections to local streets and driveways to larger sites, but with some restriction of direct frontage access to individual properties); or

    (b) have direct frontage access to abutting properties due to the historic development of the road and properties.

    “Category 3 road” applies where regional road reservation is not accurately defined or is under review.

    For enquiries and assistance regarding—

    (a) PRR Category 1, 2 and 3—call Main Roads WA on 138 138.

    (b) ORR Category 1, 2 and 3—call Department of Planning on (08) 6551 9000.

    Tables 1, 2 and 3 below outline the category of the regional road reservation and the criteria for referring development applications to agencies for comment in accordance with this instrument of delegation.

    Table 1—Referral process of development applications with respect to Category 1 (PRR or ORR reservations in the MRS)

    Respective referral agency (as per Section B)

    Referral is required in these instances Referral is not required in these instances

    1. Where a development application has oneor more of the following characteristics—

    (a) Development, including earthworks and drainage, which encroaches or impacts upon the road reservation; or

    (b) Development with potential for a significant increase in traffic using any access, either directly or indirectly, onto the road reservation; or

    (c) Development, which involves direct vehicle access to and/or from the regional road reservation.

    1. Where the local government first decides torefuse the application under the MRS; or

    2. Under circumstances where the application is foran ancillary and incidental addition or modification to an existing authorised development, which does not encroach upon the road reservation and has no intention to alter existing access arrangements.

    Table 2—Referral process of development applications with respect to Category 2 (PRR or ORR reservations in the MRS)

    Respective referral agency (as per Section B)

    Referral is required in these instances Referral is not required in these instances

    1. Where a development application has oneor more of the following characteristics—

    (a) Development, including earthworks and drainage, which encroaches or impacts upon the road reservation; or

    (b) Development with potential for a significant increase in traffic on the regional road using any access, either directly or indirectly, onto the road reservation; or

    1. Where the local government first decides torefuse the application under the MRS; or

    2. Under circumstances where the application is foran ancillary and incidental addition or modification to an existing authorised development, which does not encroach upon the road reservation and has no intention to alter existing access arrangements.

  • 30 May 2017 GOVERNMENT GAZETTE, WA 2741

    Respective referral agency (as per Section B)

    Referral is required in these instances Referral is not required in these instances

    (c) Development, which involves the retention of more than one existing access; or additional, relocated or new access between the subject land and the road reservation; or

    (d) Development, which proposes retention of an existing access between the subject land and the road reservation, where alternative access is or could be made available from side or rear streets or from rights of way at rear; or

    (e) Development on a lot affected by the regional road reservation where—

    all or part of the proposeddevelopment is within theregional road reservation; and

    has a construction value greaterthan $20 000; or

    (f) Development on a lot affected by the regional road reservation where—

    none of the proposed development is within the regional road reservation; and

    has a construction value greaterthan $150 000

    Table 3—Referral process of development applications with respect to Category 3 (PRR or ORR reservations in the MRS)

    Respective referral agency (as per Section B)

    Referral is required in these instances Referral is not required in these instances

    1. All development applications, other thanthose where local government first decides to refuse it.

    1. Where the local government first decides torefuse the application under the MRS

    Notes—

    (1) Copies of plans SP 693 (PRR) and SP 694 (ORR) are available from the WAPC’s website: “Resolutions and instruments of delegation—WAPC Powers of local governments (MRS)”. (http://www.planning.wa.gov.au/1212.asp)

    (2) In determining applications under this delegation, local governments shall have due regard to relevant WAPC and MRWA policy and guidelines, including but not limited to the Commission’s D C Policy—5.1 Regional Roads (Vehicular Access), the Transport Impact Assessment Guidelines, and MRWA Driveways Policy, which set out the principles and requirements to be applied when considering proposals for vehicle access to or from developments abutting certain categories of regional roads.

    (http://www.planning.wa.gov.au/publications/812.asp; and https://www.mainroads.wa.gov.au/BuildingRoads/StandardsTechnical/ RoadandTrafficEngineering/GuidetoRoadDesign/Pages/Driveways.aspx )

    (3) Local governments shall ensure that sufficient transport information accompanies the development application to assist the referral agency in assessing the transport implications of the proposal. This information should be provided in accordance with the WAPC’s Transport Impact Assessment Guidelines. http://www.planning.wa.gov.au/publications/1197.asp

    (4) With regard to proposals for new noise-sensitive developments, the local government shall have due regard to the provisions of Commission’s State Planning Policy—5.4 Road and Rail Transport Noise and Freight Considerations in Land Use Planning. (http://www.planning.wa.gov.au/publications/1182.asp)

    (5) With regard to development application for the display of advertisements on land reserved under the MRS local government should have regard to the Commission’s DC Policy 5.4 Advertising on Reserved Land. ( http://www.planning.wa.gov.au/publications/825.asp

    2. Referral requirements for development on land abutting the Swan River TrustDevelopment Control Area

    Applications for development on land that is outside the development control area but abutting land that is in the development control area, or which in the opinion of the local government are likely to affect waters in the development control area, shall be referred to the Swan River Trust for comment and recommendation before being determined by the local government.

  • 2742 GOVERNMENT GAZETTE, WA 30 May 2017

    3. Referral requirements for development on land abutting other reservations

    Applications for development on land abutting land reserved in the MRS for purposes other than regional roads or Parks and Recreation (where the reservation corresponds with the Swan River Trust development control area and is covered by Clause 2, Section B of this notice) shall be referred to the public authority responsible for that reserved land for comment and recommendation before being determined by the local government.

    In the case of land reserved for the purpose of Parks and Recreation, which is not vested or owned by another public authority, the applications shall be referred to the Department of Planning before being determined by the local government.

    4. For the purpose of this Instrument of Delegation (excluding applications under clause 3,Section A)—

    (a) Where an application is referred by the local government to a public authority for comment and recommendation, the public authority shall provide comment and a recommendation, if any, within 30 days of receipt of the application. If no comment or recommendation is received within that 30 day period the local government may determine the application on the available information.

    (b) Where the recommendation provided by the public authority specified in the delegation notice is not acceptable to the local government the application, together with the recommendations provided by all public authorities consulted and the reasons why the recommendation is not acceptable to the local government, shall be referred immediately to the WAPC for determination.

    (c) The powers delegated to a member or officer of a local government may only be exercised by a member or officer who has been delegated power from the local government to consider and determine applications for approval to commence and carry out development within the local government district under the local government’s local planning scheme.

    5. Referral Requirements for applications from a public authority for large format digitalsignage development on land within a Primary Regional Road reservation

    Where applications for large format digital signage development relate to land that is reserved as Primary Regional Roads (PRR) reservation in the MRS, the following shall apply—

    (a) DoT shall refer the application to the relevant local government and Main Roads WA for comment and recommendation;

    (b) the local government and Main Roads WA shall provide their comments and recommendations, if any, to the delegate within 30 days of receipt of the application;

    (c) Once the 30 day period has elapsed, the delegate may determine the application, even in the absence of comments and recommendations; and

    (d) the delegate is not bound to follow any recommendation received.

    Interpretation

    In this Instrument of Delegation, unless the context otherwise requires—

    A reference to a ‘position’ or ‘classification’ contemplates and includes a reference to itssuccessor in title.

    “access” means both entry and exit from either a road or abutting development by a vehicle.

    “Commission” or “WAPC” means the “Western Australian Planning Commission”.

    “development” has the same meaning given to it in and for the purposes of the Planning andDevelopment Act 2005 or “development means the development or use of any land, including—

    (a) any demolition, erection, construction, alteration of or addition to any building or structure on the land;

    (b) the carrying out on the land of any excavation or other works;

    (c) in the case of a place to which a Conservation Order made under section 59 of the Heritage of Western Australia Act 1990 applies, any act or thing that—

    (i) is likely to change the character of that place or the external appearance of any building; or

    (ii) would constitute an irreversible alteration of the fabric of any building”.

    “DoT” means the Department of Transport

    “Large format digital signage” means an electronic billboard whether freestanding orattached to another structure with a display area of greater than 13m2 “local government”means a local government within the area covered by the MRS.

    “local road” means a public road other than a private road or a road subject of reservationunder Part II of the MRS.

    “not acceptable” means that the local government wishes to determine the application, as adelegate of the WAPC, in a manner that is inconsistent with the recommendation receivedfrom the public agency to which the local government was required to consult under thisNotice of Delegation.

    Main Roads WA means Main Roads Western Australia

    “Public authority” means any of the following—

    (a) a Minister of the Crown in right of the State;

  • 30 May 2017 GOVERNMENT GAZETTE, WA 2743

    (b) a department of the Public Service, State trading concern, State instrumentality or State public utility;

    (c) any other person or body, whether corporate or not, who or which, under the authority of a written law, administers or carries on for the benefit of the State, a social service or public utility;

    “regional road” means any road designated under the region Scheme as follows—

    (a) land coloured red in the Scheme Map—Primary Regional Roads; and

    (b) land coloured dark blue in the Scheme Map—Other Regional Roads.

    “reserved land” means land reserved under Part II of the MRS.

    “road reservation” means land reserved for the purposes of a regional road in the MRS.

    “significant increase in traffic” means generating more than 100 vehicle trips in the peakhour and would therefore require a transport assessment to accompany the developmentapplication. Refer to the Commission’s Transport Impact Assessment Guidelines

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 14

    16 Reports - Civic Leadership

    16.1 Monthly Financial Report March 2019 DECLARATION OF INTEREST: There were no declarations of interest declared. SUMMARY: The Monthly Financial Report, which includes the Monthly Statement of Financial Activity and explanation of material variances, for the period ended 31 March 2019 has been prepared for Council acceptance. OFFICER RECOMMENDATION: That Council:

    1. Accepts the Monthly Statements of Financial Activity for the period ended 31 March 2019, contained within Attachment A; and

    2. Accepts the explanations for material variances for the period ended 31 March

    2019, contained within Attachment A. DISCUSSION: The purpose of this report is to provide a monthly financial report, which includes rating, investment, reserve, debtor, and general financial information to Elected Members in accordance with Section 6.4 of the Local Government Act 1995. The period of review is March 2019. The municipal surplus for this period is $17,930,373 compared to a budget position of $13,968,578. This is considered a satisfactory result for the City as it is maintaining a healthy budget surplus position. Income for the March 2019 period year to date is $60,401,682. This is made up of $56,699,007 in operating revenues and $3,702,675 in non-operating grants, contributions and subsidies received. The budget estimated $60,883,723 would be received for the same period. The variance to budget is $482,041. Details of all significant variances are provided in the notes to the Monthly Financial Report contained within Attachment A. Expenditure for the March 2019 period year to date is $55,331,938. This is made up of $51,191,741 in operating expenditure and $4,140,197 in capital expenditure. The budget estimated $60,651,930 would be spent for the same period. The variance to budget is $5,319,992. Details of all significant variances are provided in the notes to the Monthly Financial Report contained within Attachment A. LEGAL/POLICY IMPLICATIONS: Section 6.4 of the Local Government Act 1995 requires a Local Government to prepare an annual financial statement for the preceding year and other financial reports as are prescribed.

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 15

    16.1 MONTHLY FINANCIAL REPORT MARCH 2019 Regulation 34 (1) of the Local Government (Financial Management) Regulations 1996 as amended requires the Local Government to prepare monthly financial statements and report on actual performance against what was set out in the annual budget. FINANCIAL/BUDGET IMPLICATIONS: Any material variances that have an impact on the outcome of the budgeted closing surplus position are detailed in the Monthly Financial Report contained within Attachment A. ASSET MANAGEMENT IMPLICATIONS: There are no asset management implications associated with this report. ENVIRONMENTAL IMPLICATIONS: There are no environment implications associated with this report. STRATEGIC/SOCIAL IMPLICATIONS: This proposal will support the achievement of the following outcome and objective detailed in the Corporate Business Plan.

    Plan Outcome Objective Corporate Business Plan Business Performance 5.4 Ensure the financial

    sustainability of the City of Kwinana into the future

    COMMUNITY ENGAGEMENT: There are no community engagement implications as a result of this report. PUBLIC HEALTH IMPLICATIONS There are no public health implications as a result of this report. RISK IMPLICATIONS: The risk implications in relation to this proposal are as follows:

    Risk Event Inadequate management of the City’s provisions, revenues and expenditures.

    Risk Theme Failure to fulfil statutory regulations or compliance Providing inaccurate advice/information

    Risk Effect/Impact Financial Reputation Compliance

  • City of Kwinana Minutes for the Ordinary Council Meeting held on 8 May 2019 16

    16.1 MONTHLY FINANCIAL REPORT MARCH 2019

    Risk Assessment Context

    Operational

    Consequence Minor Likelihood Unlikely Rating (before treatment)

    Low

    Risk Treatment in place Reduce (mitigate the risk) Response to risk treatment required/in place

    Annual adoption of variance tolerances for reporting purposes.

    Rating (after treatment) Low COUNCIL DECISION

    445 MOVED CR D WOOD SECONDED CR M ROWSE That Council:

    1. Accepts the Monthly Statements of Financial Activity for the period ended 31 March 2019, contained within Attachment A; and

    2. Accepts the explanations for material variances for the period ended 31

    March 2019, contained within Attachment A.

    CARRIED 8/0

  • Monthly Financial

    Report

    AdminText BoxATTACHMENT A

  • CITY OF KWINANA

    MONTHLY FINANCIAL REPORT(Containing the Statement of Financial Activity)

    For the Period Ended 31 March 2019

    LOCAL GOVERNMENT ACT 1995LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

    TABLE OF CONTENTS

    Statement of Financial Activity by Program 3

    Statement of Financial Activity by Nature or Type 4

    Statement of Capital Acquisitions and Capital Funding 5

    Note 1 Explanation of Material Variances 6 - 7

    Note 2 Net Current Funding Position 8

    Note 3 Cash and Investments 9 - 10

    Note 4 Budget Amendments 11 - 14

    Note 5(a) Receivables - Rates 15

    Note 5(b) Receivables - General 16

    Note 6 Cash Backed Reserves 17

    Note 7 Capital Disposals 18

    Note 8 Rating Information 19

    Note 9 Information on Borrowings 20

    Note 10 Trust 21

    Note 11 Details of Capital Acquisitions 22 - 26

    Note 12 Grants, Subsidies & Contributions 27 - 28

  • Var. $(b)-(a)

    Var. % (b)-(a)/(a)

    Note $ $ $ $ $ %

    Opening Funding Surplus(Deficit) 2 1,345,947 1,259,903 1,259,903 1,259,903 0 0%

    Revenue from operating activitiesGovernance 35,760 174,422 169,989 352,051 182,062 107%General Purpose Funding - Rates 8 38,101,480 38,101,480 37,985,841 37,943,739 (42,102) (0%)General Purpose Funding - Other 4,477,650 3,658,860 2,572,825 2,617,781 44,956 2%Law, Order and Public Safety 330,500 382,944 314,549 384,447 69,898 22%Health 153,066 188,991 53,458 74,800 21,342 40%Education and Welfare 7,168,961 7,687,476 5,766,837 5,697,123 (69,714) (1%)Community Amenities 5,534,442 5,570,277 5,448,260 5,431,198 (17,062) (0%)Recreation and Culture 2,999,818 2,869,605 2,243,302 2,320,842 77,540 3%Transport 179,611 306,802 235,912 235,912 (0) (0%)Economic Services 1,280,762 1,249,521 937,950 912,432 (25,518) (3%)Other Property and Services 1,364,646 789,202 727,368 728,683 1,315 0%

    61,626,696 60,979,580 56,456,291 56,699,007 242,716 0%Expenditure from operating activitiesGovernance (2,596,800) (5,093,686) (4,035,721) (4,004,162) 31,559 1%General Purpose Funding (790,130) (872,962) (655,993) (503,576) 152,417 23%Law, Order and Public Safety (3,369,960) (3,146,076) (2,392,354) (2,303,059) 89,295 4%Health (950,887) (900,803) (656,407) (626,065) 30,342 5%Education and Welfare (11,379,613) (11,615,563) (8,638,594) (8,448,383) 190,211 2%Community Amenities (10,248,550) (9,911,156) (6,958,078) (6,272,898) 685,180 10%Recreation and Culture (22,098,138) (22,346,706) (16,602,046) (15,465,398) 1,136,648 7%Transport (15,431,921) (15,037,256) (11,357,721) (10,376,703) 981,018 9%Economic Services (1,861,358) (1,596,801) (1,186,721) (1,089,094) 97,627 8%Other Property and Services (3,942,836) (3,098,214) (2,252,539) (2,102,401) 150,138 7%

    (72,670,193) (73,619,223) (54,736,174) (51,191,741) 3,544,433 6%Operating activities excluded from budgetAdd back Depreciation 13,672,393 14,225,491 10,676,335 10,685,376 9,041 0%Adjust (Profit)/Loss on Asset Disposal 7 189,040 157,615 130,491 105,313 (25,178) (19%)Movement in deferred pensioner rates 0 29,869 29,869 60,133 30,264 101%

    Amount attributable to operating activities 2,817,936 1,773,332 12,556,812 16,358,088 3,801,276 30%

    Investing ActivitiesNon-operating Grants, Subsidies and Contributions 4,285,605 6,101,275 4,567,439 3,842,682 (724,757) 16%Proceeds from Disposal of Assets 7 423,500 442,884 397,284 309,985 (87,299) 22%Recognition of Local Government House Trust 0 0 0 (122,620)Reimbursement of Developer Contributions 0 (140,007) (140,007) (140,007) 0Land and Buildings 11 (4,937,050) (2,293,425) (1,247,691) (723,194) 524,497 42%Plant, Furniture and Equipment 11 (2,458,200) (1,311,220) (969,176) (713,281) 255,895 26%Infrastructure Assets - Roads 11 (3,000,084) (3,017,003) (2,012,650) (1,669,820) 342,830 17%Infrastructure Assets - Parks and Reserves 11 (1,869,669) (2,023,745) (968,133) (542,534) 425,599 44%Infrastructure Assets - Footpaths 11 (193,560) (218,341) (218,341) (203,250) 15,091 7%Infrastructure Assets - Drainage 11 (2,339,323) (2,360,348) (158,989) (102,718) 56,271 35%Infrastructure Assets - Street Lighting 11 (394,272) (298,472) (291,172) (38,949) 252,223 87%Infrastructure Assets - Bus Shelters 11 (20,000) (20,182) (20,182) (16,018) 4,164 21%Infrastructure Assets - Car Parks 11 0 (9,622) (9,622) (6,012) 3,610 38%Infrastructure Assets - Other Structures 11 0 (19,800) (19,800) (1,800) 18,000 91%

    Amount attributable to investing activities (10,503,053) (5,168,006) (1,091,040) (127,537) 963,503 (88%)

    Financing ActivitiesProceeds from New Debentures 9 2,268,000 150,800 0 0 0 0%Self-Supporting Loan Principal 16,168 16,168 13,449 13,451 2 0%Transfer from Reserves 6 9,499,275 9,453,765 2,933,850 2,451,069 (482,781) (16%)Repayment of Debentures 9 (777,133) (777,134) (383,106) (383,106) (0) 0%Transfer to Reserves 6 (4,667,140) (6,708,828) (1,291,421) (1,641,495) (350,074) (27%)

    Amount attributable to financing activities 6,339,170 2,134,771 1,272,772 439,919 (832,853) (65%)

    Closing Funding Surplus(Deficit) 2 0 0 13,998,447 17,930,373 3,931,926 28%

    This statement is to be read in conjunction with the accompanying Financial Statements and notes. All material variances are discussed in Note 1.

    Adopted Annual Budget

    Current Annual Budget

    YTD Budget

    (a)

    YTD Actual

    (b)

    CITY OF KWINANASTATEMENT OF FINANCIAL ACTIVITY

    (Statutory Reporting Program)For the Period Ended 31 March 2019

    3

  • Var. $(b)-(a)

    Var. % (b)-(a)/(a)

    Note $ $ $ $ $ %

    Opening Funding Surplus (Deficit) 2 1,345,947 1,259,903 1,259,903 1,259,903 0 0%

    Revenue from operating activitiesRates 8 38,101,480 38,101,480 37,985,841 37,943,739 (42,102) (0%)Operating Grants, Subsidies and Contributions 7,639,227 7,598,218 5,779,623 5,881,830 102,207 2%Fees and Charges 11,694,484 11,734,869 10,084,777 10,029,996 (54,781) (1%)Interest Earnings 2,690,500 2,365,046 1,518,988 1,551,361 32,373 2%Other Revenue 1,489,873 1,171,098 1,078,656 1,286,126 207,470 19%Profit on Disposal of Assets 7 11,132 8,869 8,406 5,957 (2,449) (29%)

    61,626,696 60,979,580 56,456,291 56,699,007 242,716 0% Expenditure from operating activities Employee Costs (28,625,503) (27,612,192) (21,123,403) (19,542,384) 1,581,019 7%Materials and Contracts (26,006,185) (27,419,129) (19,891,040) (17,867,574) 2,023,466 10%Utility Charges (2,361,417) (2,371,839) (1,754,197) (1,814,128) (59,931) (3%)Depreciation on Non-Current Assets (13,672,393) (14,225,491) (10,676,335) (10,685,376) (9,041) (0%)Interest Expenses (1,111,762) (1,111,762) (538,729) (570,361) (31,632) (6%)Insurance Expenses (570,108) (586,895) (586,895) (571,916) 14,979 3%Other Expenditure (122,653) (125,431) (26,678) (28,733) (2,055) (8%)Loss on Disposal of Assets 7 (200,172) (166,484) (138,897) (111,269) 27,628

    (72,670,193) (73,619,223) (54,736,174) (51,191,741) 3,544,433 6%

    Operating activities excluded from budgetAdd back Depreciation 13,672,393 14,225,491 10,676,335 10,685,376 9,041 0%Adjust (Profit)/Loss on Asset Disposal 7 189,040 157,615 130,491 105,313 (25,178) (19%)Movement in deferred pensioner rates 0 29,869 29,869 60,133 30,264 101%

    Amount attributable to operating activities 2,817,936 1,773,332 12,556,812 16,358,088 3,801,276 30%

    Investing activitiesGrants, Subsidies and Contributions 4,285,605 6,101,275 4,567,439 3,842,682 (724,757) 16%Proceeds from Disposal of Assets 7 423,500 442,884 397,284 309,985 (87,299) 22%Recognition of Local Government House Trust 0 0 0 (122,620)Reimbursement of Developer Contributions 0 (140,007) (140,007) (140,007) 0Land and Buildings 11 (4,937,050) (2,293,425) (1,247,691) (723,194) 524,497 42%Plant, Furniture and Equipment 11 (2,458,200) (1,311,220) (969,176) (713,281) 255,895 26%Infrastructure Assets - Roads 11 (3,000,084) (3,017,003) (2,012,650) (1,669,820) 342,830 17%Infrastructure Assets - Parks and Reserves 11 (1,869,669) (2,023,745) (968,133) (542,534) 425,599 44%Infrastructure Assets - Footpaths 11 (193,560) (218,341) (218,341) (203,250) 15,091 7%Infrastructure Assets - Drainage 11 (2,339,323) (2,360,348) (158,989) (102,718) 56,271 35%Infrastructure Assets - Street Lighting 11 (394,272) (298,472) (291,172) (38,949) 252,223 87%Infrastructure Assets - Bus Shelters 11 (20,000) (20,182) (20,182) (16,018) 4,164 21%Infrastructure Assets - Car Parks 11 0 (9,622) (9,622) (6,012) 3,610 38%Infrastructure Assets - Other Structures 11 0 (19,800) (19,800) (1,800) 18,000 91%

    Amount attributable to investing activities (10,503,053) (5,168,006) (1,091,040) (127,537) 963,503 (88%)

    Financing ActivitiesProceeds from New Debentures 9 2,268,000 150,800 0 0 0 Self-Supporting Loan Principal 16,168 16,168 13,449 13,451 2 0%Transfer from Reserves 6 9,499,275 9,453,765 2,933,850 2,451,069 (482,781) (16%)Repayment of Debentures 9 (777,133) (777,134) (383,106) (383,106) (0) 0%Transfer to Reserves 6 (4,667,140) (6,708,828) (1,291,421) (1,641,495) (350,074) (27%)

    Amount attributable to financing activities 6,339,170 2,134,771 1,272,772 439,919 (832,853) (65%)

    Closing Funding Surplus (Deficit) 2 0 0 13,998,447 17,930,373 3,931,926 28%

    This statement is to be read in conjunction with the accompanying Financial Statements and notes. All material variances are discussed in Note 1.

    Adopted Annual Budget

    Current Annual Budget

    YTD Budget

    (a)

    YTD Actual

    (b)

    CITY OF KWINANASTATEMENT OF FINANCIAL ACTIVITY

    (By Nature or Type)For the Period Ended 31 March 2019

    4

  • Capital Acquisitions Note

    AdoptedAnnual Budget

    Current Annual Budget YTD Budget

    YTD Actual Total Variance

    (a) (b) (a) - (b)

    $ $ $ $ $Land and Buildings 11 4,937,050 2,293,425 1,247,691 723,194 524,497Plant, Furniture and Equipment 11 2,458,200 1,311,220 969,176 713,281 255,895Infrastructure Assets - Roads 11 3,000,084 3,017,003 2,012,650 1,669,820 342,830Infrastructure Assets - Parks and Reserves 11 1,869,669 2,023,745 968,133 542,534 425,599Infrastructure Assets - Footpaths 11 193,560 218,341 218,341 203,250 15,091Infrastructure Assets - Drainage 11 2,339,323 2,360,348 158,989 102,718 56,271Infrastructure Assets - Street Lighting 11 394,272 298,472 291,172 38,949 252,223Infrastructure Assets - Bus Shelters 11 20,000 20,182 20,182 16,018 4,164Infrastructure Assets - Car Parks 11 0 9,622 9,622 6,012 3,610Infrastructure Assets - Other Structures 11 0 19,800 19,800 1,800 18,000

    Capital Expenditure Totals 15,212,158 11,572,158 5,915,756 4,017,577 1,898,179

    Capital acquisitions funded by:Capital Grants and Contributions 1,423,989 1,890,842 1,142,846 1,176,593 (33,747)Borrowings 2,268,000 150,800 0 0 0Disposal of Assets 423,500 404,507 309,985 274,890 35,095Prior Year Surplus 550,934 0 0 0 0Cash Backed Reserves 8,133,427 5,687,004 0 987,835 (987,835)Municipal Funds 2,412,308 3,439,005 4,462,925 1,578,260 2,884,666Capital Funding Total 15,212,158 11,572,158 5,915,756 4,017,577 1,898,179

    CITY OF KWINANASTATEMENT OF CAPITAL ACQUISITIONS AND CAPITAL FUNDING

    For the Period Ended 31 March 2019

    0

    1,000,000

    2,000,000

    3,000,000

    4,000,000

    5,000,000

    6,000,000

    Capital Grantsand

    Contributions

    Borrowings Disposal ofAssets

    Prior YearSurplus

    Cash BackedReserves

    MunicipalFunds

    Fund

    ing

    $

    Full Year Budget vs YTD Actual Capital Expenditure Funding

    Current Budget YTD Actual

    0

    2,000,000

    4,000,000

    6,000,000

    8,000,000

    10,000,000

    12,000,000

    14,000,000

    Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

    Budget vs Actual YTD Expenditure

    Current Budget Actual YTD Expenditure

    5

  • Note 1: Explanation of Operating Revenue and Expenditure Material Variances by Nature and Type

    The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the year to date budget materially.

    The material variance adopted by Council for the 2018/19 year is the greater of $50,000 or 5%.

    Nature and Type Category Var. $ Var. % Var. Timing/ Permanent Explanation of Variance

    Operating RevenuesRates (42,102) (0%) No Material Variance

    Operating Grants, Subsidies and Contributions 102,207 2% No Material Variance

    Fees and Charges (54,781) (1%) No Material Variance

    Interest Earnings 32,373 2% No Material Variance

    Other Revenue 207,470 19% M Permanent Recognition of Units held in Local Government House Trust ($122,619), Recognition and transfer of STCs due to installation of Solar Panels at John Wellard Community Centre ($18,102).

    Profit on Disposal of Assets (2,449) (29%) No Material Variance

    Operating Expense

    Employee Costs 1,581,019 7% M Timing Spread of Current Budget to be revised as part of finalising Budget Review upload into the City's finance system.

    Materials and Contracts 2,023,466 10% M Timing Spread of Current Budget to be revised as part of finalising Budget Review upload into the City's finance system.

    Utility Charges (59,931) (3%) No Material Variance

    Depreciation on Non-Current Assets (9,041) (0%) No Material Variance

    Interest Expenses (31,632) (6%) No Material Variance

    Insurance Expenses 14,979 3% No Material Variance

    Other Expenditure (2,055) (8%) No Material Variance

    Loss on Disposal of Assets 27,628 0% No Material Variance

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    6

  • Note 1: Explanation of Operating Revenue and Expenditure Material Variances by Nature and Type

    The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or revenue varies from the year to date budget materially.

    The material variance adopted by Council for the 2018/19 year is the greater of $50,000 or 5%.

    Nature and Type Category Var. $ Var. % Var. Timing/ Permanent Explanation of Variance

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    Capital Revenues

    Grants, Subsidies and Contributions (724,757) 16% M Timing The timing of contributions are difficult to estimate due to the unknown timing of subdivisions. Further detail is provided in Note 12.

    Proceeds from Disposal of Assets (87,299) 22% No Material Variance

    Capital Expenses

    Land and Buildings 524,497 42% M Timing Works have begun on the budgeted projects, with funds committed through purchase orders. Matching of expenditure to budget will occur once invoices have been received from suppliers, approved and processed. Further detail is provided in Note 11.

    Plant, Furniture & Equipment 255,895 26% M Timing Purchase of remaining major plant has been pushed back to May.

    Infrastructure - Roads 342,830 17% M Timing Works have begun on the budgeted projects, with funds committed through purchase orders. Matching of expenditure to budget will occur once invoices have been received from suppliers, approved and processed. Further detail is provided in Note 11.

    Infrastructure Assets - Parks and Reserves 425,599 44% M Timing Works have begun on the budgeted projects, with funds committed through purchase orders. Matching of expenditure to budget will occur once invoices have been received from suppliers, approved and processed. Further detail is provided in Note 11.

    Infrastructure Assets - Footpaths 15,091 7% No Material Variance

    Infrastructure Assets - Drainage 56,271 35% M Timing Burlington Street Drainage Sump was expected to be completed by March but this date has been revised to April.

    Infrastructure Assets - Street Lighting 252,223 87% M Timing Latitude 32 project did not commence until March. McWhirter Promenade project delayed until April.

    Infrastructure Assets - Bus Shelters 4,164 21% No Material Variance

    Infrastructure Assets - Car Parks 18,000 91% No Material Variance

    Financing

    Proceeds from New Debentures 0 0% No Material Variance

    Proceeds from Advances 0 0% No Material Variance

    Self-Supporting Loan Principal 2 0% No Material Variance

    Transfer from Reserves (482,781) (16%) M Timing Reserve transfers still to be conducted after the Budget Review process.

    Advances to Community Groups 0 0% No Material Variance

    Repayment of Debentures (0) 0% No Material Variance

    Transfer to Reserves (350,074) (27%) M Timing Reserve transfers still to be conducted after the Budget Review process.

    7

  • Note 2: Net Current Funding Position

    Last Years Closing

    This Time Last Year Current

    Note 30 Jun 2018 31 Mar 2018 31 Mar 2019

    $ $ $Current AssetsCash Unrestricted 21,137 13,304,266 9,546,396Cash Restricted - Reserves 6 52,875,771 50,994,086 52,066,197Receivables - Rates 5(a) 3,597,121 6,490,293 8,025,780Receivables - Sundry Debtors 5(b) 720,635 539,835 699,196Other Current Assets 411,656 179,434 779,089Accrued Income 491,927 0 0Inventories 34,180 33,927 32,914

    58,152,427 71,541,841 71,149,572

    Less: Current Liabilities (4,016,753) (5,013,195) (1,153,002)

    Less: Cash Reserves 6 (52,875,771) (50,994,086) (52,066,197)

    Net Current Funding Position - Surplus/(Deficit) 1,259,903 15,534,560 17,930,373

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    0

    5,000

    10,000

    15,000

    20,000

    25,000

    30,000

    35,000

    40,000

    45,000

    Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

    Amou

    nt $

    ('00

    0s)

    Liquidity Over the Year

    2017-18 2018-19

    8

  • Note 3(a): Cash and InvestmentsCalculated

    Total Interest Interest Deposit Maturity TermAmount Rate Earnings Institution S&P Rating Date Date Days

    $ % $CBA Municipal Bank Account 1,305,564 Variable N/A CBA AA N/A N/A N/ACBA Trust Bank Account 2,024,837 Variable N/A CBA AA N/A N/A N/ACash On Hand - Petty Cash 4,770 N/A N/A PC N/A N/A N/A N/ASub-total Cash Deposits 3,335,170

    (b) Term Deposits - InvestmentsBEN - TD2716903 2,000,000 2.75% 48,671 BEN A 22/08/2018 11/07/2019 323 BWA - TD4749321 2,000,000 2.75% 40,534 BWA AA 28/08/2018 24/05/2019 269 BWA - TD4749322 2,000,000 2.75% 48,822 BWA AA 28/08/2018 18/07/2019 324 BEN - TD2737116 4,000,000 2.68% 80,180 BEN A 11/09/2018 11/06/2019 273 NAB - TD33-629-1673 2,000,000 2.70% 38,318 NAB AA 11/09/2018 28/05/2019 259 Sub-total - Term Deposits - Investments 12,000,000 256,525

    Reserve Funds Investments (Cash Backed Reserves)Aged Persons Units Reserve - TD36-866-8236 764,526 2.60% 9,857 NAB AA 01/03/2019 29/08/2019 181 Asset Management Reserve - TD36-842-8945 497,865 2.60% 6,419 NAB AA 01/03/2019 29/08/2019 181 Asset Replacement Reserve - TD42-972-1062 601,650 2.60% 7,800 NAB AA 05/03/2019 03/09/2019 182 Banksia Park DMF Reserve - TD42-997-1790 118,009 2.60% 1,530 NAB AA 05/03/2019 03/09/2019 182 Community Services & Emergency Relief Reserve - TD43-069-3230 88,101 2.60% 1,142 NAB AA 05/03/2019 03/09/2019 182 CLAG Reserve - TD32-591-0424 284,781 2.60% 3,692 NAB AA 05/03/2019 03/09/2019 182 Workers Compensation Reserve - TD69-136-9789 140,284 2.60% 1,819 NAB AA 07/03/2019 05/09/2019 182 Settlement Agreement Reserve - TD68-951-1678 163,535 2.60% 2,120 NAB AA 07/03/2019 05/09/2019 182 Infrastructure Reserve - TD68-832-2429 345,231 2.60% 4,476 NAB AA 07/03/2019 05/09/2019 182 Golf Course Cottage Reserve - TD68-730-8350 28,652 2.60% 371 NAB AA 07/03/2019 05/09/2019 182 Future Community Infrastructure Reserve - TD88-185-4822 1,404,648 2.74% 12,970 NAB AA 14/12/2018 16/04/2019 123 Family Day Care Reserve - TD88-195-0531 1,509,408 2.74% 13,937 NAB AA 14/12/2018 16/04/2019 123 Employee Leave Reserve - TD44-453-4644 2,077,584 2.65% 45,402 NAB AA 27/08/2018 24/06/2019 301 Employee Leave Reserve - TD76-099-7157 2,090,308 2.65% 45,529 NAB AA 28/08/2018 24/06/2019 300 Refuse Reserve - TD80-618-4101 2,232,687 2.60% 28,945 NAB AA 28/02/2019 29/08/2019 182 Refuse Reserve - TD4770589 3,224,544 2.50% 40,196 BWA AA 28/02/2019 29/08/2019 182 Information Technology Reserve - TD2922164 1,290,959 2.50% 13,529 BEN AA 21/03/2019 21/08/2019 153 Sub-total - Term Deposits - (Cash Backed Reserves) 16,862,772 239,734

    Reserve Funds Investments (Developer Contributions)DCA - 1 Hard Infrastructure - Bertram - TD2921869 1,934,055 2.50% 20,268 BEN AA 21/03/2019 21/08/2019 153 DCA - 2 Hard Infrastructure - Wellard - TD2921865 2,556,858 2.50% 26,794 BEN A 21/03/2019 21/08/2019 153 DCA 5 - Hard Infrastructure - Wandi - TD74-094-8075 1,194,349 2.50% 12,598 NAB AA 26/03/2018 27/08/2019 154 DCA - 7 Hard Infrastructure - Mandogalup (West) - TD27-609-7675 11,889 2.74% 110 NAB AA 14/12/2018 16/04/2019 123 DCA - 9 Soft Infrastructure - Wandi/Anketell - TD97-154-6348 11,667,615 2.60% 151,263 NAB AA 26/02/2019 27/08/2019 182 DCA - 10 Soft Infrastructure - Casuarina/Anketell - TD27-453-1941 229,914 2.74% 2,123 NAB AA 14/12/2018 16/04/2019 123 DCA - 11 Soft Infrastructure - Wellard East - TD2921872 6,045,331 2.50% 63,352 BEN AA 21/03/2019 21/08/2019 153 DCA - 12 Soft Infrastructure - Wellard West - TD2900814 6,838,948 2.60% 88,176 BEN AA 28/02/2019 28/08/2019 181 DCA - 13 Soft Infrastructure - Bertram - TD27-521-3013 287,144 2.74% 2,651 NAB AA 14/12/2018 16/04/2019 123 DCA - 14 Soft Infrastructure - Wellard/Leda - TD27-496-1706 512,315 2.74% 4,730 NAB AA 14/12/2018 16/04/2019 123 DCA - 15 Soft Infrastructure - Townsite - TD27-479-8398 161,068 2.74% 1,487 NAB AA 14/12/2018 16/04/2019 123 Sub-total - Reserve Funds Investments (Developer Contributions) 31,439,487 373,553

    Total 63,637,430 869,812 Less Trust Bank (2,024,837)Total Municipal Controlled Funds 61,612,593 869,812

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    9

  • Note 3(b): Cash and Investments - Compliance with Investment Policy

    Portfolio Credit Risk Funds Held Actual at

    Period End Limit per Policy Counterparty Credit Risk Funds Held Actual at

    Period End Limit per Policy AAA & Bendigo Bank Kwinana Community Branch 8,556,858 6% 100% BEN (AAA) 24,666,151 6% 45% AA 55,075,801 94% 100% BWA (AA) 7,224,544 29% 45% A - 0% 60% CBA (AA) 3,330,400 24% 45% BBB - 0% 20% NAB (AA) 28,411,564 41% 45% Unrated - - 20%

    Comments - Investment Policy ComplianceThe City's investments are invested in line with Council Policy - Investments. The above tables exclude the total of petty cash ($4,770) held by the City.Interest received on the City's investments year to date is $862,301.

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    10

  • Note 4: Budget Amendments

    GL Code Description

    Increase / (Decrease) to Net Surplus

    Position

    Amended Budget

    Surplus / (Deficit)

    $ $27/06/2018 Annual Budget Adoption 0

    Items not requiring Council Approval as per OCM 27/06/2018 Council Decision 210

    Grant received from Children's Book Council of Australia to cover fees of authors, illustrators and storytellers400104.1106.60 Library - Op Exp - Advertising and Promotions (1,200)300018.1297.15 Library - Op Rev - Library Contributions 1,200

    0 0

    Transfer Library software expenditure from IT budget to Library budget400761.2020.64 Computing Infrastructure - Corporate Applications (12,000)400104.1124.60 Library - Computer Services 12,000

    0 0

    Transfer program income and expenditure to be managed by the Recquatic400275.2034.60 Recquatic operating expenditure - Senior Sational (3,000)400275.2035.60 Recquatic operating expenditure - Active Women (3,000)300234.2034.30 Recquatic operating income - Senior Sational 1,550 300234.2035.30 Recquatic operating income - Active Women 1,550 400094.1600.60 CDO Recreation & Leisure operating expenditure - Senior Sational 3,000 400094.1600.60 CDO Recreation & Leisure operating expenditure - Active Women 3,000 300158.1600.30 CDO Recreation & Leisure operating income - Senior Sational (1,550)300158.1600.30 CDO Recreation & Leisure operating income - Active Women (1,550)

    0 0

    Transfer funds to miscellaneous expendible equipment to Community Centres Admin budget400708.1144.60 Community Centres Admin - Expendable Equipment (4,000)400733.1144.60 Bertram Community Centre - Expendable Equipment 1,000 400731.1144.60 Darius Community Centre - Expendable Equipment 2,000 400732.1144.60 Wellard Community Centre - Expendable Equipment 1,000

    0 0

    Temporary employment of City Legal Officer to assist the City Legal Team with tasks and projects400008.1210.61 Operating Expense – GSS Contract Salaries (25,000)400512.1031.50 Operating Expense – Governance Salaries 25,000

    0 0

    400104.1106.60 Operating Expense – Library Advertising & Promotions (1,500)300018.1297.15 Operating Income – Library Contributions & Donations 1,500

    0 0

    To cover the cost of fixed term Community Development Officer400067.1210.61 Operating Expense – Community Services Admin Contract Salaries (27,200)400092.1031.50 Operating Expense – CDO Recreation & Leisure Salaries 27,200

    0 0

    400439.1177.60 Operating Expense - Natural Environment Legal Expenses (8,000)400439.1125.60 Operating Expense - Natural Environment Consultancy 8,000

    0 0

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    To provide account for Environment Services to allocate legal expenses sought on development and sand mining issues. Funds available from Consultancy budget due to reduction of expected costs for Street Tree Data project.

    Good Things Foundation granted funds to assistance with the Get Online Week as part of the City’s involvement with the Be Connected program.

    11

  • Note 4: Budget Amendments

    GL Code Description

    Increase / (Decrease) to Net Surplus

    Position

    Amended Budget

    Surplus / (Deficit)

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    400503.1220.60 Operating Expense - Fire and Emergency Stationery (23,500)400053.1106.60 Operating Expense - Governance Advertising and Promotion 23,500

    0 0

    Items approved by Council falling outside Council Decision 210

    08/08/2018 Additional funds required for the completion of DCA 13 Local Sporting Ground with Community Sports Facility

    600019.1002.60 Capital expenditure - DCA 13 Local Sporting Ground with Community Sports Facility(150,000)

    700013.1917.06 Transfer from reserve - Future Community Infrastructure Reserve 150,000 0 0

    22/08/2018 Capital projects funded in 2017/18 that were not finalised, requiring funds to be carried forward to 2018/19.600023.1565.60 Capital expenditure - Kwinana Tennis Courts fencing (22,727)600008.1568.60 Capital expenditure - Medina Oval bitumenise entrance and carpark (7,000)600015.1002.60 Capital expenditure - Building Contingency 29,727

    0 0

    400644.1600.60 Operating Expense – Aged Persons Unit Maintenance Program (192,750)600067.1002.60 Capital Expense – Aged Persons Unit Building Renewals 192,750 700074.1014.06 Reserve Transfer – Aged Persons Unit Operating 192,750 700072.1014.06 Reserve Transfer – Aged Persons Unit Capital (192,750)400643.1600.60 Operating Expense – Banksia Park Maintenance Program (90,000)600068.1002.60 Capital Expense – Banksia Park Building Renewals 90,000 700071.1016.06 Reserve Transfer – Banksia Park Operating 90,000 700073.1786.06 Reserve Transfer – Banksia Park Capital (90,000)

    0 0

    400654.1031.50 Employee Expense - Family Day Care Aboriginal Resource - Salaries (26,369)400654.1035.50 Employee Expense - Family Day Care Aboriginal Resource - Superannuation (3,164)400655.1126.60 Operating Expense - Family Day Care Aboriginal Resource - Consumables (4,500)400655.1195.60 Operating Expense - Family Day Care Aboriginal Resource – Other Expenses (3,500)400655.1210.61 Operating Expense - Family Day Care Aboriginal Resource – Salaries Contract (2,000)400655.1226.60 Operating Expense - Family Day Care Aboriginal Resource - Telephone (450)400655.1826.60 Operating Expense - Family Day Care Aboriginal Resource – Travel FDC Van (4,300)400656.1037.51 Operating Expense - FDC Aboriginal Resource - Workers Compensation Premium (527)400656.1038.51 Employee Expense Other - Family Day Care Aboriginal Resource – Training Staff (1,000)400311.1031.50 Employee Expense - Family Day Care General - Salaries 26,369 400311.1035.50 Employee Expense - Family Day Care General - Superannuation 3,164 400312.1037.51 Operating Expense - Family Day Care General - Workers Compensation Premium 527 300210.1362.15 Operating Revenue - Family Day Care Aboriginal Resource - Operational Subsidy 30,500 300210.1841.15 Operating Revenue - FDC Aboriginal Resource - NGALA My Time Funding 10,000

    24,750 24,750

    12/09/2018 Transfer of Aged Person Units and Banksia Park capital works to operating maintenance for items that are under the threshold for asset capitalisation, including transfer from capital to operating reserves.

    Increase scope of Fire Notice project to include public notice, printing of leaflet and information letter, and postage to residents.

    12/09/2018 Aboriginal Resource Worker funding from the Department of Education and Training, and My Time funding from Ngala had not been confirmed at the time of the Budget 2018/2019 preparation. This funding has now been confirmed and the expenditure budgets are required to be applied. The additional cost of the Aboriginal Resource Worker program is proposed to be funded from a reduction in Family Day Care general employee expenditure.

    12

  • Note 4: Budget Amendments

    GL Code Description

    Increase / (Decrease) to Net Surplus

    Position

    Amended Budget

    Surplus / (Deficit)

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    600019.1002.60 Capital Expense – Buildings – Library air conditioning motor replacement (31,000)600015.1002.60 Capital Expense – Buildings – Building contingency 31,000

    0 24,750

    600008.1568.60 Capital Expense - Reserve Development - Orelia Oval Steps (20,000)600008.1568.60 Capital Expense - Reserve Development - Medina Oval Lighting 20,000

    0 24,750

    600013.1000.60 Capital Expense - Transportation Vehicles - Plant Replacement of KWN1983 (11,700)600011.1000.60 Capital Expense - Transportation Vehicles - Plant Replacement of 1EWS395 10,000 500007.1488.05 Capital Revenue - Transportation Vehicles - Sale of 1EWS395 1,700

    0 24,750

    600007.1567.60 Capital Expense - Street Lighting - Johnson / McWhirter 40,000 600007.1567.60 Capital Expense - Street Lighting - Latitude 32 20,000 700022.1813.06 Reserve Transfer - Restricted Grants & Contributions (60,000)

    0 24,750

    600007.1561.60 Capital Expense - Duckpond Road Reseal (25,000)600007.1567.60 Capital Expense - Street Lighting - Latitude 32 25,000

    0 24,750

    05/12/2018 Increase to scope of works for Walgreen footpath construction to include soak wells and retaining.600007.1562.60 Capital Expense - Footpath Construction - Walgreen Crescent (12,000)600007.1567.60 Capital Expense - Street Lighting - Latitude 32 12,000

    0 24,750

    05/12/2018 Noise level testing of Ken Jackman Hall has indicated that the extent of works for the soundproofing needs to increase.600019.1002.60 Building Renewals - Soundproof Drainage Ken Jackman Hall (4,000)600017.1002.60 Building Renewals - Kwinana Senior Citizens Centre 4,000

    0 24,750

    13/02/2019 Transfer of STC's in leiu of payment for solar panel installation.600019.1002.60 Building Construction - Solar Panels upgrade (18,102)300009.1364.22 Operating Expense - Governance - Other Reimbursements 18,102

    0 24,750

    13/03/2019 As per Budget Review Report.Decrease in Opening Funding Surplus 61,294 Operating Activities 377,353 Increase in Non-Operating Grants, Subsidies & Contributions (1,445,170)Increase in Proceeds from Disposal of Assets (19,384)Reimbursement of Developer Contributions 140,007 Decrease in Capital Expenditure (3,485,419)Decrease in Financing Activities 3,424,381

    05/12/2018 City contribution towards the upgrade and relocation of the nutrient stripping basin located between Lot 670 Bertram Road and Peel Main Drain. Project commencing July 2019.

    05/12/2018 Increase to scope of works for Duckpond Road Reseal. Funded from expected savings from the Latitude 32 Street Lighting project.

    14/11/2018 Additional funds required to complete the Orelia Oval project. The additional funds will be provided from the Medina Oval Lighting project budget as the tender quote was lower than originally budgeted.

    14/11/2018 Additional funds required to complete custom fit out for Building Services vehicle. Additional funds provided by excess sale proceeds of 1EWS395.

    26/09/2018 Funds are required for the replacement of nine reverse cycle air conditioner unit/motors at the Library including the installation of manholes to enable servicing of units. It is proposed that the funds for the project is transferred from the capital contingency budget allocation under Building Construction.

    13

  • Note 4: Budget Amendments

    GL Code Description

    Increase / (Decrease) to Net Surplus

    Position

    Amended Budget

    Surplus / (Deficit)

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    13/03/2019 Allocation of Surplus $922,188Operating Activities 33,398 Increase in Capital Expenditure 108,772 Additional Reserve Transfer 780,018

    (24,750) 027/03/2019 Grant approval received for Kwinana South and Mandogalup Fire Station upgrades

    Capital Expense - Kwinana South Volunteer Fire Brigade (208,000)Capital Expense - Mandogalup Volunteer Fire Brigade (162,500)Grant - Department of Fire and Emergency Services 315,500 Grant - Department of Premier and Cabinet Local Projects, Local Jobs 55,000

    0 0

    27/03/2019 Recognition of Corporate Business System licence as operating, as originally budgeted as capitalOperating Expense - Computing Infrastructure – Corporate Applications (633,853)Capital Expense - Computing Equipment – Corporate Business System – Implementation

    633,853

    0 0

    Amended Budget Surplus / (Deficit) 0

    14

  • Receivables - Rates & Charges Receivable 30 June 2018 31 Mar 2018 31 Mar 2019$ $

    Opening Arrears Previous Years 3,360,788 3,505,395 4,275,903 Levied this year 46,715,340 46,842,047 49,555,449 Less Collections to date (45,056,420) (43,113,344) (45,186,924)Less Excess Rates received (743,805) (743,805) (799,399)

    Rates & Charges Collectable 4,275,903 6,490,293 7,845,030

    Less Pensioner Deferred Rates (678,782) (598,153) (618,648)

    Net Rates & Charges Collectable 3,597,121 5,892,140 7,226,381 % Outstanding 7.70% 12.58% 14.58%

    Outstanding Rates & Charges by Payment Arrangement TypeNumber of

    Assessments$ %

    Ratepayers on no arrangement 652 1,845,645 23.53%Interim Rates payable 628 155,146 1.98%Pensioners 248 399,807 5.10%Deferred Pensioners 194 618,648 7.89%Two Equal Instalments (due dates: 7 Sept 2018, 21 Jan 2019) 1125 36,388 0.46%Four Equal Instalments (due dates: 7 Sept 2018, 9 Nov 2018, 21 Jan 2019, 25 Mar 2019) 3629 422,744 5.39%Fortnightly Direct Debit 3607 2,269,104 28.92%Weekly Direct Debit 1221 793,427 10.11%Other Arrangement 265 1,304,121 16.62%

    11,569 7,845,030 100.00%

    Note 5(a): Receivables - Rates & Charges

    CITY OF KWINANANOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

    For the Period Ended 31 March 2019

    Balance Outstanding

    0

    10,000

    20,000

    30,000

    40,000

    50,000

    60,000

    Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

    Amou

    nt $

    ('000

    s)

    Value ($) of Rates & Charges Outstanding

    2017-18 2018-19

    % of Outstanding Rates & Charges by Payment Arrangement Type

    Ratepayers on no arrangement

    Interim Rates payable

    Pensioners

    Deferred Pensioners

    Two Equal Instalments (due dates: 7Sept 2018, 21 Jan 2019)

    15

  • Note 5(b): Receivables - General

    Receivables - General Sundry Debtors Outstanding Over 90 Days Exceeding $1,000

    Current 30 Days 60 Days 90+ Days Total Debtor # Description Status $$ $ $ $ $

    Sundry Debtors 44,966 4,847 11,074 472,475 533,362 Debts with Fines Enforcement Registry (FER)Infringements Register 165,834 1825.07 Prosecution Local Law Fencing Registered with FER. Payments are being received. 2,248

    2442.07 Prosecution Dog Act 1976 Registered with FER. No payments received. 5,732

    Total Receivables General Outstanding 699,196 2535.07 Prosecution Dog Act 1976 Registered with FER. Warrant of Commitment issued and time served. Report to be prepared for Council recommending write off.

    6,444

    2726.07 Prosecution Planning and Development Act 2005 Registered with FER. Warrant of Commitment issued and time served. Report to be prepared for Council recommending write off.

    20,171

    Amounts shown above include GST (where applicable) 3321.07 Prosecution and Infringement Dog Act 1976 Registered with FER. Regular fortnightly payments. 1,9603485.07 Prosecution Food Act 2008 Registered with FER. Enforcement warrant has been issued. Currently with debt collection

    agency.13,524

    3909.07 Prosecution Local Government Act 1995 Registered with FER. 3,6523936.07 Prosecution Building Act 2011 and Planning and

    Development Act 2005Registered with FER. Regular fortnightly payments. 6,902

    3953.07 Prosecution Local Law Urban Environment Nuisance - Disrepair Vehicle

    Registered with FER. Regular fortnightly payments. 1,879

    4060.07 Prosecution Littering Act 1979 Payment Arrangement by direct debit fortnightly. 1,7624131.07 Prosecution Dog Act 1976 Dangerous Dog Registered with FER. Debtor is making payments to FER. City yet to receive payments due

    to quantum of fines outstanding.4,654

    4233.07 Prosecution Local Law Fencing Registered with FER. 2,5004274.07 Prosecution Dog Act 1976 Registered with FER. 9,2474275.07 Prosecution Local Law Urban Environment Nuisance -

    Disrepair VehicleRegistered with FER. 14,350

    Other Sundry Debtors303.04 Lease Structural Maintenance Fee /Loan Repayments Formal payment arrangement in place, debt to be cleared by June 2019. 18,423854.04 Lease Arrears Rent and Outgoings Balance of outgoings to be paid upon review of Audited Statements. 5,280897.04 Deed of Settlement Payment arrangement in accordance with Settlement Deed, ends June 2019. 75,000

    1512.11 Maintenance Fee Outstanding amount to be cleared on settlement. 2,1242864.07 Rugby hire & tenancy costs Debtors recovery policy being applied. Regular payments being received. 1,8353418.04 Facility / Community Centre hire fees Payment arrangement in place as of 14 November 2018. 1,7113884.03 Local Government Act 1995 abandoned vehicle Payment arrangement currently receiving regular fortnightly payments. 1,5153922.03 Local Government Act 1995 verge clean up works Collection attempts unsuccessful. Debt has been linked to property. 1,0903951.06 Developer Contributions Payment Arrangement in accordance with Deed of Agreement. 3,7864162.04 Facility / Community Centre hire fees Collection attempts unsuccessful to date


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