47 Agenda – Ordinary Meeting 25 May 2016 - #5097313 ORDINARY MEETING 25 MAY 2016 4 PROJECT LAUNCH APPROVAL FOR CONSTRUCTION OF STAGE 2 WALKER ROAD SPORTING FACILITY - SOCCER AND CRICKET FIELDS AND ASSOCIATED SERVICES Wayne Dagleish | 1/3/81-31 | #5081919v1 RECOMMENDATION: That Council: 1. Approves the construction of Stage 2 Walker Road Sporting Facility project with an overall Project Launch Budget of $5,650,836 and approves the end date of 22 July 2017; and 2. Delegates authority to the Chief Executive Officer in accordance with the Local Government Act 2009 to: a. Approve expenditure up to the value of the project launch budget of $5,650,836 b. Enter into contracts, negotiate and finalise any and all matters relating to this project. EXECUTIVE SUMMARY: Stage 2 is the second construction stage of the Council approved Walker Road Sporting and Recreation Precinct Master Plan located at Edmonton. Four new fields will be constructed consisting of two soccer fields and a senior standard cricket field with turf wicket and an adjacent junior cricket field. Associated services will be provided including an access road, car parking, water sewer and electrical services, irrigation, landscaping and field lighting. Consultation and design of Stage 2 civil and electrical works is now complete and construction project management is to be progressed by Capital Projects Delivery. The construction works will be undertaken by Cairns Works Construction in order to achieve the earliest possible site start and final handover as a three month maintenance period is required for turf establishment beyond the civil works programmed for December completion. The proposed handover completion date is 31 March 2017. Cairns Works have recently completed the adjacent Stage 1 Softball and Baseball facility with a final cost of $7,500,000 anticipated, which will be $431,000 below that approved PLA budget of $7,931,000. This report seeks Project Launch Approval (refer Attachment 1) for the above Stage 2 project works.
Transcript
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Agenda – Ordinary Meeting 25 May 2016 - #5097313
ORDINARY MEETING
25 MAY 20164
PROJECT LAUNCH APPROVAL FOR CONSTRUCTION OF STAGE 2 WALKER ROAD SPORTING FACILITY - SOCCER AND CRICKET FIELDS AND ASSOCIATED SERVICES
Wayne Dagleish | 1/3/81-31 | #5081919v1
RECOMMENDATION:
That Council:
1. Approves the construction of Stage 2 Walker Road Sporting Facility project with an overall Project Launch Budget of $5,650,836 and approves the end date of 22 July 2017; and
2. Delegates authority to the Chief Executive Officer in accordance with the Local Government Act 2009 to:a. Approve expenditure up to the value of the project launch budget of
$5,650,836b. Enter into contracts, negotiate and finalise any and all matters relating
to this project.
EXECUTIVE SUMMARY:
Stage 2 is the second construction stage of the Council approved Walker Road Sporting and Recreation Precinct Master Plan located at Edmonton. Four new fields will be constructed consisting of two soccer fields and a senior standard cricket field with turf wicket and an adjacent junior cricket field. Associated services will be provided including an access road, car parking, water sewer and electrical services, irrigation, landscaping and field lighting.
Consultation and design of Stage 2 civil and electrical works is now complete and construction project management is to be progressed by Capital Projects Delivery. The construction works will be undertaken by Cairns Works Construction in order to achieve the earliest possible site start and final handover as a three month maintenance period is required for turf establishment beyond the civil works programmed for December completion. The proposed handover completion date is 31 March 2017.
Cairns Works have recently completed the adjacent Stage 1 Softball and Baseball facility with a final cost of $7,500,000 anticipated, which will be $431,000 below thatapproved PLA budget of $7,931,000.
This report seeks Project Launch Approval (refer Attachment 1) for the above Stage 2project works.
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BACKGROUND:
The “Walker Road Sports and Recreation Master Plan” final report datedSeptember 2013 (#4162100) was approved by Council at the Ordinary Meeting on 30 October 2013 (#3981701, #4166133).
The 19.8 hectare Lot 304 Council development site presently has the leased Edmonton Leisure Centre at the south western portion of the site on Walker Road. The balance of the vacant land (approximately 18 hectares) is to be progressively developed based on the approved updated Concept Master Plan and Staging Plan detailed in Attachment 2 (#4752347).
The first development “Stage 1A Sporting Fields for Softball and Baseball” is complete and hand over occurred in April 2016.
This second development “Stage 2” Sporting Fields for Soccer and Cricket” formalises the western central portion of the site adjacent to the existing Edmonton Leisure Centre.
Stage 2 scope includes the provision of:
A new internal access road link with 63 carparks and lighting18,000 m3 of bulk earthworks, shaping and topsoiling Additional 114 carparks with lighting adjacent to the Edmonton Leisure Centre 100m of 375mm diameter trunk sewer modificationsExtension of trunk water, electrical and communications conduit and cableTwo rectangular soccer fields with automated irrigation and field lightingOne senior turf wicket cricket field with manual irrigation, feature picket fence and field lightingOne junior cricket fieldTurfing, landscaping, fencing and signageTemporary 45 bay carpark centrally located adjacent to the future shared soccer/cricket amenities building.
COMMENT:
Construction is programmed to commence immediately to take advantage of dry conditions for construction and provide for the oval line planted turf establishment to coincide with the next wet season. Mulgrave Cricket Club requires their transition to Walker Road to happen as soon as possible. The building platform and services for the future shared soccer/cricket amenities building needs to be constructed in Stage 2 prior to letting that future public tender building contract work (Stage 3).
In ground electrical and irrigation services have been designed in Stage 2 to the ultimate Master Plan requirements ensuring underground capacity is available for future upgrades.
The new fields will be of a high standard with superior infrastructure and lighting for night play and training, increased parking that is fully lit and located adjacent to the future 600m2 shared soccer/cricket amenities building.
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The central senior cricket oval is designed for multipurpose use providing two junior rectangular fields to service hockey, football, Oztag and touch football. This will be suitable for day and night use in coordination with cricket.
The western smaller cricket field adjacent to Isabella School is suitable for vigoro use. The two adjacent soccer fields fronting Walker Road are also suitable for junior hockey, Oztag and touch football.
The Stage 2 project will be overseen by Capital Projects Delivery and construction works will be undertaken by Cairns Works Construction who have significant experience in the delivery of such projects as demonstrated by the previous Endeavour Park upgrade and Stage 1 sporting fields at Walker Road. With an immediate construction start, the civil works will be completed by December followed by a three month (wet season) landscaping and turfing establishment period resulting in a 31 March 2017 project handover date.
OPTIONS:
That Council approves the Project Launch Approval for an amount of $5,650,836 with an approved end date of 22 July 2017.
Or
Council does not approve the Project Launch Budget.
Ray PlastoManager Capital Projects Delivery
Linda KirchnerGeneral Manager Community Sport and Cultural Services
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1. Details
Name of Project or Program Walker Road Stage 2 – (Soccer & Cricket fields)
Project Code PCC15143-02 Contract No.
Division Div 2 Branch Parks & Leisure
Department CS & CS Function Code 2756
Unit Sporting Facilities Budget Submission Ref No. 3501172 (M/plan)
Asset Class Recreation Facilities Internal/External Internal
New/Renewal/Upgrade New Document No. #5081919
2. RecommendationIt is recommended that Council:
1. Approves the construction of Stage 2 Walker Road Sporting Facility project with an overall Project Launch Budget of $5,650,836 and approves the end date of 22 July 2017; and
2. Delegates authority to the Chief Executive Officer in accordance with the Local Government Act 2009 to:
a. Approve expenditure up to the value of the project launch budget of $5,650,836b. Enter into contracts, negotiate and finalise any and all matters relating to this project.
AED (Approved End Date) – refer section 4. 22/07/2017
3. Executive Summary
Stage 2 is the second construction stage of the Council approved Walker Road Sporting and Recreation Precinct Master Plan located at Edmonton. Four (4) new fields will be constructed consisting of two soccer fields and a senior standard cricket field with turf wicket and an adjacent junior cricket field. Associated services will be provided including an access road, lit car parking, water, sewer and electrical services, irrigation, landscaping and field lighting.
Consultation and design of Stage 2 civil and electrical works is now complete and construction project management is to be progressed by Capital Projects Delivery. The construction works will be undertaken by Cairns Works Construction in order to achieve the earliest possible site start and final handover as a three month maintenance period is required for turf establishment beyond the civil works programmed for December completion. The proposed handover completion date is 31 March 2017. Cairns Works have recently completed the Walker Road Stage 1 softball and baseball
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facility with an anticipated final cost of $7,500,000 which will be $431,000 below the approved PLA budget of $7,931,000 for that project.
This report seeks Project Launch Approval (refer Attachment 1) for the above Stage 2 project works.
4. Approved End Date (AED)
Milestone DateDesign Complete 15/5/2016
Construction Start 20/6/2016
Construction Practical Completion 30/3/2017
Approved End Date (AED) 22/7/2017
5. Project Funding Sources
Source Amount ($)
Revenue $5,650,836
Grants $0
Developer Contributions $0
Other (please specify) $0
Project Launch Budget $0
6. Risks (Outline the major risks associated with the project which may impact on delivery of the scoped project on time and on budget.)
Description of Risk Impact of Risk Proposed Solution / How to Mitigate the Risk
Cost to Mitigate ($)
Areas of poor subgrade quality or wet areas
Delays and cost increases
Contingency fund and some time allowed post construction practical completion
Ergon Energy delays AED not achieved Proposed AED allows suitable allowances
Comment Council officers have made every attempt to identify risks and mitigate them in the design and planning of these works.
7. Responsible Officers
Project Sponsor Linda Kirchner – General Manager Community Sport and Cultural Services
Owner’s Representative Tim Dendle – Coordinator Leisure Services
Project Manager Wayne Dagleish – Capital Project Delivery PreconstructionLeigh Gniel – Capital Projects Delivery –Superintendents Representative
Other Ray Plasto - Superintendent
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8. Minimum Energy Performance Standards for New Capital Works ProjectsDoes the project involve the design or installation of any high usage energy consuming equipment or the design or construction of any buildings?
Yes (complete below) No (continue to section 9)
Does the design deviate from Council’s Minimum Energy Performance Standards?
Yes (If yes, provide details and rationale) No
9. Procurement Arrangements
Cairns Works provided Stage 2 price on the 4th May 2016 to undertake earthworks, drainage, sewer, water, electrical services, roadworks, car parking, oval lighting, fencing, irrigation and landscaping. Prices are considered competitive, fair and reasonable to progress with an immediate start of works. An additional 2 months would have to be added to the start date if external tenders are required for pricing these works. Cairns Works are experienced to deliver the works as demonstrated by the previous successfully completed Walker Road Stage 1.
Stage 1 was successfully delivered by Cairns Works under the forecast budget.
10. Project Launch Budget (PLB)Outline the details for the main project phases.
Project Phase Status Costs ITD ($)
Phase Estimate($)
Updated master planning and Stage 2 civil and electrical design
In Progress $215,630 $360,836
Project Management To be Commenced $0 $115,000
Authorities - Ergon, Telstra, Water & Waste
To be Commenced $0 $60,000
Stage 2 Construction To be Commenced $0 $4,650,000
Total $5,185,836
Contingency amount and Comments (basis for contingency required): $465,000
Project Launch Budget (PLB) required: $5,650,836
11. Allowances in the Original Budget vs PLB
2015/16
($)2016/17
($)
Other years
($)
TOTAL($)
Original Budget – Project or Program – Stage 2
$0 $5,500,000 $0 $5,500,000
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PLB $254,0000 $5,396,836 $0 $5,650,836
Variance or Project Budget remaining
-$254,000 $103,164 $0 -$150,836
Comments
This PCC15143-02 funding PLA is for Stage 2 works as detailed here with all future works to be undertaken as budget becomes available. The recently completed Walker Road Stage 1 project was delivered under budget in the order of $431,000.
12. Attachments:Concept Master Plan #5039574Master Plan Staging #5039577Lease Boundaries Plan #5039583
13. Approval:All necessary planning and other statutory approvals have been identified and/or responsibility for obtaining such approvals has been allocated.
Yes No
14. Legal Review of Underlying ContractsHave the major underlying contracts been reviewed by Council’s legal advisors?
Yes No (If no, outline below how contracts have been drafted)
Cairns Works will be undertaking the construction works
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Submitted for Approval by:
Name: Ray Plasto
Position: Manager Capital Projects Delivery
Signature: ____________________________
Date:
Endorsed by (as per Capital Expenditure Delegations):
Name: Linda Kirchner
Position: General Manager Community Sport and Cultural Services
Signature: ____________________________
Date:
Approved by Council (as per Capital Expenditure Delegations):
