ORDINARY MEETING No. 4130

HUNTER'S HILL COUNCIL

ORDINARY MEETING No. 4130

12th August, 2002 at 7.30pm

ORDER OF BUSINESS PRAYER ATTENDANCE, APOLOGIES, DECLARATIONS A. CONFIRMATION OF MINUTES CIVIC CEREMONIES B. MAYORAL MINUTES & REPORTS TABLING OF PETITIONS ADDRESSES FROM THE PUBLIC C. NOTICE OF MOTION (INCLUDING RESCISSION

MOTIONS) REPORTS FROM STAFF D. DEVELOPMENT & ENVIRONMENT E. PUBLIC WORKS & INFRASTRUCTURE F. FINANCE & ADMINISTRATION G. CUSTOMER & COMMUNITY SERVICES H. GENERAL MANAGER J. COMMITTEE REPORTS K. CORRESPONDENCE L. DELEGATES REPORTS M GENERAL BUSINESS N. QUESTIONS WITH OR WITHOUT NOTICE Z. COUNCIL IN COMMITTEE OF THE WHOLE

HUNTER’S HILL COUNCIL ORDINARY MEETING OF COUNCIL

4130 – 12th August, 2002

INDEX A – MINUTES

1. Minutes of Ordinary Meeting No. 4128 held on 22nd July, 2002 ......................... 1 1. Minutes of Extraordinary Meeting No. 4129 held 25th July, 2002 ....................... 1

B – MAYORAL MINUTES & REPORTS

1. R.H. Dougherty Awards ..................................................................................... 1 2. Moocooboola Festival ........................................................................................ 2 3. Performance Review – General Manager ............................................................ 3

D – DEVELOPMENT & ENVIRONMENT

1. 57 Woolwich Road, Hunters Hill ........................................................................ 1 2. Delegated Authority ........................................................................................... 9 3. Legal Matters ....................................................................................................13

E – PUBLIC WORKS & INFRASTRUCTURE

1. Tree Preservation Order – Approvals .................................................................. 1 2. Draft Policy and Schedule for Street and Reserve Tree Planting in Hunters Hill . 4

G – CUSTOMER & COMMUNITY SERVICES

1. Route 538 Bus Service ........................................................................................ 1 2. Gladesville Zone Playgroup Association ............................................................. 4 3. Riverside Preschool ............................................................................................ 5 4. Community Transport ......................................................................................... 6

H – GENERAL MANAGER

1. Local Government Amendment (Miscellaneous) Act 2002 ................................. 1 2. Unauthorised Use of Council Resources ............................................................. 6 3. Strategic Tasks for Councils 2002/2003 .............................................................. 8 4 Cultural Planning Guidelines .............................................................................. 9 5. Local Government Amendment (Graffiti) Act 2002 ...........................................11 6 Catchment Management Blueprints ...................................................................13

7. Lgov NSW………………………………………………………………………..19 8. Protectors of Public Land………………………………………………………...20 9. Mayoral Election…………………………………………………………………27 10. Lgov Conference - Submission of Motions……………………………………..29 11. ICAC Discussion Paper - "Taking the Devil out of Development"……………..31 12. Monthly Report on Outstanding Matters………………………………………..38

-2-

J – COMMITTEES

1. Minutes of Hunters Hill Senior Support Group Meeting held 22nd July, 2002 ..... 1 2. Minutes of Occupational Health and Safety Committee Meeting held

25th July, 2002.................................................................................................... 5 3. Minutes of Domestic Animal Working Group Meeting held 23rd July, 2002 ....... 8

4. Report of General Purpose Committee Inspection held 10th August, 2002……….11

K – CORRESPONDENCE

1. Items 1 – 6 of Correspondence ............................................................................ 1

M – GENERAL BUSINESS

1. Meetings – Various Committees of Council ........................................................ 1

MINUTES OF ORDINARY MEETING NO. 4130 – 12th August, 2002 A1

Minutes of the Ordinary Meeting No. 4130 held 12th August, 2002. This is page

COMMENCEMENT TIME The meeting opened with Prayer at 7.30 p.m. IN ATTENDANCE The Mayor, Councillor B. Lucas, Councillors P. Astridge, M. Christie, P. Hart, S. Hoopmann and J. Scotford and, later, R. Quinn. ALSO PRESENT The General Manager, Barry Smith, the Manager Public Works & Infrastructure, Don Cottee, the Manager Development & Environment, Joe Vescio, and the Administration Officer, Greg Egan. APOLOGIES Apologies were received from Clrs J. Betar and M. Kapel. DECLARATIONS OF INTEREST The Mayor called for Declarations of Interest without response. CONFIRMATION OF MINUTES 313/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hoopmann that the

Minutes of Ordinary Meeting No.4128 held on 22nd July, 2002 be confirmed. 314/02 RESOLVED on the motion of Clr Astridge, seconded Clr Christie that the Minutes

of Extraordinary Meeting No.4129 held on 25th July, 2002 be confirmed. MAYORAL MINUTES & REPORTS (Pages B1 – B4) 1. R.H. DOUGHERTY AWARDS 315/02 RESOLVED on the motion of Clr Hoopmann, seconded Clr Astridge that the report

be received and the congratulations of Council to staff and, in particular, Ms. Annie Pool, be recorded in the Minutes.

Clr Quinn joined the meeting at 7.36pm prior to discussion of the following item. 2. MOOCOOBOOLA FESTIVAL 316/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hoopmann that the report

be received and noted and the thanks of Council be conveyed to the Community Relations Officer, Annie Pool, and the sponsors of the colouring competition, Peter and Fofie Davis.



3. PERFORMANCE REVIEW – GENERAL MANAGER 317/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hart that:

1. Council provides the General Manager with formal notice pursuant to Clause 5.5 of his employment contract that a performance review will be conducted within the next fourteen days.

2. Council selects a Panel to undertake the review and, in an endeavour to

maintain stability, the Council appoint the Mayor, Deputy Mayor and Clr Hart, two of the same members involved in previous assessments of the General Manager.

REPORTS FROM STAFF DEVELOPMENT & ENVIRONMENT (Pages D1 – D13) 1. DA NO. 02/1073 – 57 WOOLWICH ROAD, HUNTERS HILL

PROCEEDINGS IN BRIEF

Messrs. David Carter (representing Dr. Michael and Mrs. Margaret O’Rourke, Objectors) and Martin Walsh (representing Ms. Rosemary Barton, Objector) addressed the meeting on this matter.

A motion was moved by Clr Quinn, seconded Clr Hoopmann that the application be referred back to the applicant for redesign, which includes a reduction in bulk and scale and a setback of at least 1.5m from the eastern boundary, and submission of a landscape plan that will address the privacy concerns of adjoining properties.

318/02 RESOLVED on the motion of Clr Astridge, seconded Clr ??? that Mr. Ken Litting,

the consultant town planner acting for the applicant, who was present in the gallery, be permitted to address Council.


Mr. Ken Litting (Representing the applicant, Mr. Robert Ienko) addressed the

meeting. An amendment was then moved by Clr Astridge, seconded Clr Scotford that the

application be referred back to the applicant for redesign taking into account the following:

1. The garage is to be relocated to the rear of the property, if possible. 2. The design of the extension should be subservient to the scale of the

dwelling.

3. The carport roof should be a light-framed flat roof.



4. The glazing of the balcony at the rear of the property is to be addressed with regard to overlooking of 8 Gladstone Avenue.

5. The zero setback on the eastern boundary is to be reviewed in the light of

the adverse effect on the adjoining property.

6. The proposed garage forms part of the two-storey extension and is not a single storey structure that would be allowed a zero setback.

7. The provision of a garden corridor between 57 and 59 Woolwich Road is

required to avoid setting an undesirable precedent.

8. The bulk of the roof should be redesigned to ensure that rooms in the roof cannot be constructed.

FORESHADOWED MOTION Clr Christie foreshadowed a motion that the application be referred back to the

applicant for adjustments to the plan for the garage and carport on the eastern side to alleviate the impact on the amenity of 50 Woolwich Road, that vegetative screening be provided at the rear of the property and that a meeting be held between the applicant and the objectors prior to the application returning to Council to address the issues concerning the privacy of 59 Woolwich Road.

SUSPENSION OF STANDING ORDERS 319/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hoopmann at 8.31pm that

Standing Orders be suspended to allow the plans to be viewed. RESUMPTION OF STANDING ORDERS 320/02 RESOLVED on the motion of Clr Hart, seconded Clr Hoopmann at 8.38pm that

Standing Orders be resumed. The amendment was put to the meeting and was LOST. The motion was then put to the meeting and was LOST. ADJOURNMENT OF MEETING 321/02 RESOLVED on the motion of Clr Hart, seconded Clr Hoopmann at 8.50pm that the

meeting be adjourned for five minutes to allow the foreshadowed motion to be drafted.

RESUMPTION OF MEETING 322/02 RESOLVED on the motion of Clr Hart, seconded Clr Astridge at 8.53pm that the

meeting resume.



A motion was moved by Clr Christie, seconded Clr Hart that:

1. The application be referred back to the applicant for adjustments to the plan for the garage and carport on the eastern side to alleviate the impact on the amenity of 50 Woolwich Road.

2. Vegetative screening is established at the rear of the property to protect

the privacy of the neighbour. 3. A meeting is held between the applicant and objectors prior to the

application being returned to Council to address the issues concerning the amenity of 59 Woolwich Road.

An amendment was moved by Clr Quinn, seconded Clr Scotford that: 1. The application is referred back to the applicant for adjustments to the

plan for the garage and carport on the eastern side to alleviate the impact on the amenity of 50 Woolwich Road.

2. Vegetative screening is established at the rear of the property to protect

the privacy of the neighbour. 3. A meeting is held between the applicant and objectors prior to the

application being returned to Council to address the issues concerning the amenity of 59 Woolwich Road.

4. The revised plans submitted to Council include a setback of at least 1.5m

from the eastern boundary.

323/02 The amendment was put to the meeting and was CARRIED.

324/02 The amendment then became the motion and, on being put to the meeting, was CARRIED.

2. DELEGATED AUTHORITY 325/02 RESOLVED on the motion of Clr Hart, seconded Clr Astridge that the report be

received and noted. 3. LEGAL REPORTS 326/02 RESOLVED on the motion of Clr Astridge, seconded Clr Quinn that the report be

received and noted. SUSPENSION OF STANDING ORDERS 327/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hart that Standing Orders be

suspended to bring forward Items G4 and G1.



CUSTOMER AND COMMUNITY SERVICES (Pages G1 – G7) 4. COMMUNITY TRANSPORT 328/02 RESOLVED on the motion of Clr Hart, seconded Clr Hoopmann that the report be

received and noted. 1. ROUTE 538 BUS SERVICE 329/02 RESOLVED on the motion of Clr Hoopmann, seconded Clr Astridge that Council

approves a late application by Mr. Ross Williams to address the meeting on this matter.


Mr. Ross Williams addressed the meeting on this matter. 330/02 RESOLVED on the motion of Clr Hoopmann, seconded Clr Scotford that:

1. The report be deferred for more information regarding the proposed road and traffic changes in Ryde Road/Mary Street.

2. These changes be referred to the Public Transport and Traffic Advisory

Committee for consideration and advice.

3. A further report be brought back to the next meeting of Council. RESUMPTION OF STANDING ORDERS 331/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hart that Standing Orders be

resumed. PUBLIC WORKS & INFRASTRUCTURE (Pages E1 – E4) 1. TREE PRESERVATION ORDER - APPROVALS 332/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hart that the report be

received and noted. 2. DRAFT POLICY AND SCHEDULE FOR STREET AND RESERVE TREE

PLANTING IN HUNTERS HILL A motion was moved by Clr Hoopmann, seconded Clr Scotford that the matter be

deferred to the next meeting of Council to allow time for Councillors to read the policy. On being put to the meeting, the motion was LOST.

333/02 RESOLVED on the motion of Clr Hart, seconded Clr Quinn that Council adopts the

Policy and schedule for Street and Reserve Tree Planting in Hunters Hill.



CUSTOMER AND COMMUNITY SERVICES (Pages G1 – G7) 1. ROUTE 538 BUS SERVICE See Minute No. 330/02 (Page A5).

2. GLADESVILLE ZONE PLAYGROUP ASSOCIATION 334/02 RESOLVED on the motion of Clr Astridge, seconded Clr Scotford that Council

advises the Playgroup Association that it is unable to accede to the request at this time.

3. RIVERSIDE PRESCHOOL 335/02 RESOLVED on the motion of Clr Hoopmann, seconded Clr Astridge that Council

transfers responsibility for managing the Riverside Preschool to the Riverside Preschool Inc. as soon as possible after incorporation is complete.

4. COMMUNITY TRANSPORT See Minute No. 328/02 (Page A5). GENERAL MANAGER (Pages H1 – H38) 1. LOCAL GOVERNMENT AMENDMENT ( MISCELLANEOUS) ACT 2002 336/02 RESOLVED on the motion of Clr Astridge, seconded Clr Christie that:

1. The report is received and noted. 2. Where appropriate, amendments are made to Council’s Code of Meeting

Practice and Code of Conduct to reflect new or amended legislation.

3. The proposed alterations to ward boundaries are publicly advertised for 28 days commencing on 21st August 2002 until 18th September 2002 and submissions invited and received until 2nd October 2002 and that submissions be considered at the Ordinary Meeting on 14th October 2002.

4. The public advertisement include information regarding:

(a) the result of the poll conducted in 1999; (b) the census collection district boundaries; (c) changes that may occur in the voting system.

2. UNAUTHORISED USE OF COUNCIL RESOURCES



337/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hart that the report be received and noted.

3. STRATEGIC TASKS FOR COUNCILS 2002/2003 338/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hart that the report be

received and noted. 4. CULTURAL PLANNING GUIDELINES 339/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hart that the report be

received and noted and any comments be provided to the Community Services Liaison Officer, Mrs. Margaret Kelly, by Friday 16th August 2002.

5. LOCAL GOVERNMENT AMENDMENT (GRAFFITI) ACT 2002 340/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hart that:

1. The report is received and noted. 2. The information be distributed to property owners in the commercial

precinct of Hunters Hill. 6. CATCHMENT MANAGEMENT BLUEPRINTS 341/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hart that:

1. The report be received and noted.

2. A further report be brought forward following the close and response to submissions.

7. Lgov NSW 342/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hart that the report and

information be received and noted. 8. PROTECTORS OF PUBLIC LAND 343/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hoopmann that Council joins

the Protectors of Public Land. 9. MAYORAL ELECTION 344/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hoopmann that the Mayoral

election be held at an Extraordinary Meeting on 9th September 2002, immediately preceding the Ordinary Meeting.

10. Lgov CONFERENCE – SUBMISSION OF MOTIONS



345/02 RESOLVED on the motion of Clr Hoopmann, seconded Clr Astridge that the motion as previously resolved (Minute No. 296/02) is forwarded to Lgov for inclusion on the Conference agenda.

11. ICAC DISCUSSION PAPER “TAKING THE DEVIL OUT OF

DEVELOPMENT” 346/02 RESOLVED on the motion of Clr Christie, seconded Clr Quinn that:

A. Council formally adopts the following:

1. The proposed Statement of Business Ethics; 2. The ‘Draft” Guidance Notes or Companion documents for:

i. Managing Conflicts of Interest; ii. Managing Councillors Access to Information and

Interaction with Staff; iii. Hunter’s Hill Council’s Code of Good Administrative

Conduct.

B. Council formally endorses:

1. The three information brochures designed to improve knowledge of processes.

2. The separate information brochure entitled “Community

Participation”.

12. MONTHLY REPORT OF OUTSTANDING MATTERS 347/02 RESOLVED on the motion of Clr Hoopmann, seconded Clr Quinn that the report be

received and noted. COMMITTEE REPORTS (Pages J1 – J11) 1. MINUTES OF THE HUNTERS HILL SENIOR SUPPORT GROUP MEETING

HELD ON 22ND JULY, 2002 348/02 RESOLVED on the motion of Clr Astridge, seconded Clr Hart that the

recommendations (2) to Council be adopted and the remainder of the report be received and noted.

2. MINUTES OF THE OCCUPATIONAL HEALTH AND SAFETY COMMITTEE

MEETING HELD ON 25TH JULY, 2002 349/02 RESOLVED on the motion of Clr Christie, seconded Clr Astridge that the report be

received and noted.



3. MINUTES OF THE DOMESTIC ANIMAL WORKING GROUP MEETING HELD ON 23RD JULY, 2002

350/02 RESOLVED on the motion of Clr Christie, seconded Clr Quinn that the report be

received and noted. 4. REPORT OF GENERAL PURPOSE COMMITTEE INSPECTION HELD ON

10TH AUGUST, 2002 351/02 RESOLVED on the motion of Clr Hart, seconded Clr Astridge that the report be

received and noted. CORRESPONDENCE (PRECIS) (Pages K1 – K9) 1. CORRESPONDENCE 352/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hart that the correspondence

be received and noted. GENERAL BUSINESS (Page M1) 1. MEETINGS – VARIOUS COMMITTEES OF COUNCIL 353/02 RESOLVED on the motion of Clr Quinn, seconded Clr Hart that the report listing the

various Committees of Council be received and noted subject to the inclusion of the Cowell Street Working Party at 5.30pm on 15th August, 2002 and the Extraordinary Meeting of Council at 7.00pm on 9th September, 2002.

QUESTIONS WITHOUT NOTICE

No. Author Date Question Answer 48/02 Clr Astridge 12/08/02 Could Council supply a

garbage bin at the lower end (beach area) of Betts Park, Huntleys Point?

49/02 Clr Astridge 12/08/02 An overhanging branch hangs dangerously under a tree butchered by Energy Australia outside 18 Rocher Avenue. Also, a cut branch in the tree is waiting to fall on somebody. Could the Parks and Landscape Coordinator please inspect the tree and advise?

50/02 Clr Christie 12/08/02 Many Councils have increased security for staff within the Council



No. Author Date Question Answer Chambers. Are there any provisions to increase security and limit access by the public to the staff areas of Council?

51/02 Clr Hoopmann 12/08/02 Could the concerns of residents in regard to the Henley Club be noted and commented on i.e. noise and denuding of vegetation as described in the attached letter (the second I have received)?

52/02 Clr Hoopmann 12/08/02 Could a report be brought forward as to the practicalities of a discount to pensioners/seniors in regard to the tree removal fee i.e. in a similar vein to rate discounts?

53/02 Clr Hoopmann 12/08/02 Could an extension of time for submissions on the current DA for the land around The Priory be granted, as it is such an important item?

TERMINATION The meeting terminated at 10.29pm. I confirm that these Minutes are a true and accurate record of Meeting No. 4130 of Council held on 12th August, 2002.

Barry Smith Councillor Bruce Lucas GENERAL MANAGER MAYOR

B

Mayoral Minutes & Reports

B – Mayoral Minutes & Reports

4130 – 12th August, 2002

Index 1. R.H. Dougherty Awards 1 2. Moocooboola Festival 2 3. Performance Review – General Manager 3

…………………… Councillor Bruce Lucas

MAYOR

MAYORAL MINUTES & REPORTS Meeting 4130 – 12th August, 2002 B1

Minutes of the Ordinary Meeting No. 4130 held on 12th August, 2002. This is page

ITEM NO : 1 SUBJECT : R.H. DOUGHERTY AWARDS BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT REPORTING OFFICER : COUNCILLOR BRUCE LUCAS FILE : 050/01 Hunter’s Hill Council won the annual R.H. Dougherty Award for community reporting and communication last month at a Local Governments Awards evening, organised by the Lgov NSW. The General Manager was proud to accept this award for excellence in communication, presented for the Hunters Hill Community Report.

The Awards organised by the Lgov NSW (formerly known as the Local Government and Shires Associations of NSW) were presented in conjunction with the official launch of Local Government Week 2002 by the Minister Assisting the Premier on Youth, the Hon. Carmel Tebbutt MLC.

President of the Association, Councillor Peter Woods OAM, congratulated all the winners and finalists and acknowledged the extremely high quality of submissions received in both award categories this year. This Award recognises the innovative approaches and variety of initiatives being developed and successfully implemented by Council and staff, together with involvement of the community.

The R.H. Dougherty Award was established in 1981 and is named after former Local Government Association President, Robert Henry Dougherty, an experienced Councillor who had a vision for Local Government to develop real means of communication between Councils and their communities.

The purpose of the Dougherty Award for Community Reporting is to encourage greater accountability by Councils to their local communities and, accordingly, it is directed toward community reporting materials, designed for general distribution within the community.

There are two awards in three population categories and Council won Division A - a population less than 20,000.

FINANCIAL IMPACT

There is no direct financial impact as a result of consideration of this report. RECOMMENDATION

That the report be received and the congratulations of Council to staff and, in particular, Ms Annie Pool be recorded in the Minutes.



ITEM NO : 2 SUBJECT : MOOCOOBOOLA FESTIVAL BUSINESS PROGRAM : COMMUNITY SERVICE REPORTING OFFICER : COUNCILLOR BRUCE LUCAS FILE : 200/07 The Annual Moocooboola Festival held at the Hunters Hill High School oval last Saturday astounded organisers with the commitment by local groups and organisations, weather made to order and a large crowd of several thousand. Council is proud to have celebrated the 23rd anniversary of the Moocooboola Festival, the second year on the site of the Hunters Hill High School. Over the years we have captured its essence, the Grand Parade highlighting the different segments of our community, with schools, business, organisations and the many talented people coming together with music bands and performers, for the challenge of being declared “Best of Parade”. The theme for this year was “The Year of the Outback”. Mateship and camaraderie are terms that have endured through the past few Centuries and are proudly carried forward into the next, building a partnership between our urban and rural dwellers. The Parade theme recognised the fact that Australia's heartland remains the core component to the nation's future. Over 40 local groups or organisations were involved in activities, entertainment, the Grand Parade and stalls, with four (4) of the 16 entertainment groups coming from Hunters Hill High School. Participants in the Grand Parade were greeted and cheered by a massive audience and applauded as they paraded past the Judges prior to presentation of prizes. First Prize was awarded to the 1st Hunters Hill Scout Group with their float depicting the outdoor or country way of life for The Year of the Outback, Ryde Primary School came in 2nd with their demonstration of nature and the Hunters Hill Junior Rugby Club showed the great Australian pastime of sport, winning 3rd prize. The Moocooboola Colouring-in Competition drew around 500 entries in four categories and it was indeed challenging for the judges to declare the winner. Fourteen monetary prizes and 6 certificates for highly commended were awarded with several children present to accept their prize. I would like to give special thanks to members of our local SES who play a vital role in managing the Parade, to Neighbourhood Watch who were up at 6.00am assisting stallholders and to all those involved in staging a very enjoyable Day FINANCIAL IMPACT


That the report be received and noted.



ITEM NO : 3 SUBJECT : PERFORMANCE REVIEW – GENERAL MANAGER BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT REPORTING OFFICER : COUNCILLOR BRUCE LUCAS FILE : 702/03 Council resolved to reappoint the General Manager on a five-year performance-based contract on 24th September 2001. In accordance with Clause 5.2 of the General Manager’s contract, the first performance review must take place within a twelve-month period from the date of operation.

“5.2 The parties shall review the performance of the General Manager against the performance criteria specified in Schedule 2 once each year, the first such review to take place within a 12 month period from the date of operation”.

The operative components of the contract have been provided to Councillors for information under separate cover.

As in the past, it is suggested that a panel comprising the Mayor, Deputy Mayor and one other Councillor conduct the review and report back to Council. The previous review panel consisted of the Mayor (Clr. Hoopmann), Deputy Mayor (Clr. Quinn) and one other Councillor (Clr. Hart) and, in an endeavour to maintain stability, it is suggested that the Council appoint the Mayor, Deputy Mayor and Clr Hart, two of the same members involved in previous assessments of the General Manager.

FINANCIAL IMPACT

For the purposes of subsequent adjustment, the remuneration package in any subsequent year will be adjusted by that level of increase applying to Salaried Officers by Award and it will be at the discretion of Council in any one year, to apply an Incentive Performance Bonus to a level between 0% and 5% for that year. Any such increase must be a reflection of a realistic assessment of the performance of the General Manager and will be expressed by a percentage between 0% and 5%. In practice, it is possible that the General Manager could not expect to attract the maximum incentive bonus of 5% consistently and, more generally, performance at the level required by Council could be rewarded at a level up to 4% plus. That incentive bonus should be applied after the addition of any adjustment through variations to the Award for Salaried Officers. RECOMMENDATION

1. That Council provides the General Manager with formal notice, pursuant to Clause 5.5 of his employment contract, that a performance review will be conducted within the next fourteen days.



2. That Council selects a Panel to undertake the review and, in an endeavour to maintain stability, the Council appoints the Mayor, Deputy Mayor and Clr Hart, two of the same members involved in previous assessments of the General Manager.

D

Development & Environment

D – Development & Environment

4130 – 12th August, 2002

Index 1. 57 Woolwich Road, Hunters Hill 1 2. Delegated Authority 10 3. Legal Matters 14

...................................... Joe Vescio

MANAGER DEVELOPMENT AND ENVIRONMENT

REPORT OF DEVELOPMENT & ENVIRONMENT

Meeting 4130 – 12th August 2002 D1

Minutes of the Ordinary Meeting No. 4130 held on 12th August 2002. This is page

ITEM NO : 1 SUBJECT : DEVELOPMENT APPLICATION NO: 02/1073

PROPERTY: 57 WOOLWICH ROAD, HUNTERS HILL APPLICANT/OWNER: ROBERT IENKO PROPOSAL: ADDITIONS AND ALTERATIONS INCLUDING GARAGE AND CARPORT APPLICATION LODGED: 19/04/2002

BUSINESS PROGRAM : DEVELOPMENT CONTROL REPORTING OFFICER : DANIELA BANTLE

SENIOR DEVELOPMENT CONTROL OFFICER FILE : 1760/57 INTRODUCTION On 22nd July 2002, Council considered the subject application for alterations and additions at 57 Woolwich Road, Hunters Hill and resolved to defer the matter for a site inspection by the General Purpose Committee. The inspection was undertaken on Saturday 10th August 2002 commencing at 8am and the following report is resubmitted for consideration by Council. DETAILS Council is in receipt of a development application for alterations and additions at 57 Woolwich Road, Hunters Hill. The proposal provides at ground floor: • A double garage and single carport built to the eastern boundary of the property. • Additions accommodating a new meal/family area, kitchen, pantry, laundry, bar, bathroom

and a stair accessing a second floor addition. • A new patio and BBQ facilities to the rear. The proposed first floor addition provides: • Four (4) bedrooms, two (2) ensuites and one (1) bathroom, a store and two balconies

overlooking the rear of the property. • Over the entry is a 4.3m by 6m large void with a planter box, although it would appear that

the planter box is not feasible, as it is inaccessible and could not be readily maintained. The proposal maintains the front four rooms of the existing Federation-style dwelling and the existing pool in the rear yard. SITE AND ENVIRONS

The site is situated on the southern side of Woolwich Road, near the corner of Gladstone Avenue. The land is rectangular in shape with a frontage of 18.29 metres and a site area of 947.8 square metres.




The existing house is an original single storey brick and tile residence, which exhibits some typical detailing of the Federation Queen Anne style. The house is set back from the front boundary behind a generous front yard. The street boundary has an approximately 1500mm high brick fence with timber gates to a central entry and to the driveway. At the rear of the house is a later skillion extension, which has painted brick walls and terra cotta roof tiles. In the rear yard is a weatherboard-clad garage, with an attached dilapidated carport structure. At the centre of the rear yard is a kidney-shaped swimming pool. Mature trees on adjoining properties screen the view to adjoining sites. The local part of Woolwich Road is characterised by predominantly single storey Federation houses, constructed at a similar period and in a similar style to the subject house. Each of the houses is set back from the road, behind large front gardens, and is generally face brick with tiled roofs. To the east of the subject property is Lynwood, a brick dwelling identified as a 1920s dwelling and an item of environmental heritage in Council’s LEP 14. Across the site at 58 Woolwich Road is Helensleigh, dating to 1889, listed as an item of environmental heritage in LEP 14. To the west of the subject property is the Presbyterian Church, constructed in 1916 of face brick with a steep gable tiled roof and simple barge boards. To the rear of the church is a small hall of similar construction. RELEVANT STATUTORY INSTRUMENTS LEP No 1 (as amended) Zone: Residential 2(a2) Conservation Area: Yes Foreshore Scenic Protection Area: Yes Listed Heritage Item: No Vicinity of Heritage Item: Yes – Item No. 390 at 58 Woolwich Road and Item No. 391 at 59 Woolwich Road Contributory Building: No DEVELOPMENT CONTROL ASSESSMENT CONTROL REQUIRED/

PERMISSIBLE PROPOSED COMPLIANCE

HEIGHT 7.2 m 6.4 m Yes NO. OF STOREYS 2 2 Yes SETBACKS North (Woolwich Road) South (rear) East (side) West (side)

varies 6 m 1.5 m 1.5 m

Existing notaltered 8m 0m (garage) 1.52 m 1.54 m

Yes Yes No* Yes Yes

GARDEN AREA 50% 53% Yes * The proposed garage and carport does not meet the numeric setback requirements of DCP No 15, but the DCP allows concessions for single storey structures.




NEIGHBOUR NOTIFICATION

NOTIFICATION REQUIRED Yes NUMBER NOTIFIED 7 NAME & ADDRESS OF RESPONDENTS

ISSUES OF CONCERN TO RESPONDENTS

Julie Marland 16 Prince Edward Parade

• Plans jeopardise privacy of their back garden

Michael O’Rourke 59 Woolwich Road

• Non-compliance with development standards (zero setback)

• Overwhelms existing cottage (massive building envelope, scale and bulk)

• Streetscape (conflicts with the established built form, contradicts garden curtilage principles typical of the garden suburb movement)

• Amenity (loss of spatial separation, sun and light to bedroom and study to the western side of No. 59 Woolwich Rd)

• Character of Hunter's Hill (proposal increases volume of the existing house by 250% and scale, bulk and character will conflict with heritage item neighbours)

Mr. & Mrs. S Barton 8 Gladstone Avenue

• Rear elevation with full height glazed bedroom doors and balcony overlooks backyard of No. 8 Gladstone Ave

• Rear elevation with 65% glazing contrary to Council’s DCP, accentuating loss of privacy

• Bulk of proposal is set towards rear, affecting the visual privacy of 8 Gladstone Ave; proposal 1.5 times as wide and almost twice as tall as the existing cottage when viewed from rear

• Architect’s Statement of Environmental Effects does not address the loss of privacy or amenity

• Query whether the provision of outdoor space is in accordance with Council’s definitions and DCP 15 and LEP 1.

J E Cornish 60 Woolwich Road

• Scale and nature of development does not meet the spirit of conservation principles requiring an appropriate curtilage to be preserved around premises of heritage value

• Council needs to better consider the overall amenity and character of the area




RESPONSE TO NEIGHBOURS’ OBJECTIONS Four (4) submissions have been received and are summarised above. The objection from No. 16 Prince Edward Parade, which is based on the argument that the proposal will jeopardise the privacy of their back garden, cannot be supported. The subject property is separated from the development by the rear garden of 8 Gladstone Avenue. While there will be some possible overlooking, the property is at a significant distance and visually separated by landscaping including mature trees. The impact on the privacy of 16 Prince Edward Parade is not considered to be detrimental in a suburban environment. The owners of No. 59 Woolwich Road commissioned Karl Romandi and Helen De Luis, Architects, to analyse the proposal and submit an objection on their behalf. The objection from No. 59 Woolwich Road has some validity, however, on balance, the issues raised are not considered to constitute an environmental harm that would warrant refusal or modification of the application. While the proposed garage and carport are located at a zero setback, this is in accordance with the setback provisions given in DCP No. 15, which allows concessions to numeric side setback provisions for single storey structures, such as garages and carports. It is considered that the proposed garage and carport are set back well behind the main building façade, integrated into the design of the proposal and, given the generous, landscaped front garden and the location on a busy road, the proposal is, while not ideal, considered to be an acceptable compromise. It is acknowledged that the additions are extensive, but the bulk is set back behind the cottage and allows an appreciation of the original building’s siting, form, bulk and scale. It is also acknowledged that the site’s zoning allows for 2-storey structures. The existing cottage is single storey and adding a two-storey addition, as permissible under the planning controls, will result in a significant increase in scale and bulk, with some associated impact. The proposal’s impact upon the streetscape is considered acceptable in this particular circumstance, in particular being on busy Woolwich Road. Given that the bulk of the development is to the rear, the zero setback garage is well behind the front façade and its impact somewhat screened by the landscaping, relatively tall front fence and the generous size of the front garden. The proposal has some merit in maintaining the existing cottage and, as such, contributes to maintaining the garden suburb movement theme. It is acknowledged that there will be loss of amenity such as spatial separation. However, the zero setback garage will not increase the loss of sun and light to the bedroom and study to the western side of No. 59 Woolwich Road. In this regard, the overshadowing would be the same if the garage was set back 1.5m, considering the two-storey nature of the proposal. The issue that the proposal increases the volume of the existing house by approx 250% is not a valid consideration. The proposal meets the numeric performance planning controls for the site. The proposed scale, bulk and character are considered acceptable. The owners of 8 Gladstone Avenue commissioned Order Architects & Interior to analyse the application and submit an objection on their behalf. The objection is given minor determining weight, however, as on balance, the impact of the issues is not considered to be so significant as to warrant refusal or modification of the application. The glazed doors and balcony of the upper floor are from bedrooms only and are set back 15 metres and 18 metres from the rear boundary. There is




also existing landscaping, including mature trees, that screens the impact on the overlooking of the backyard of No. 8 Gladstone Avenue. The rear elevation glazing is considered acceptable, as it cannot be seen from public places and does not affect the streetscape or foreshore. The proposal complies with the numeric controls of LEP 1 and DCP 15 and the objection that the proposal is 1.5 times as wide and almost twice as tall as the existing cottage when viewed from rear is not a valid consideration. While the architect’s Statement of Environmental Effects does not address the loss of privacy or amenity in detail, this has been considered in this assessment. The provision of outdoor space is in accordance with Council’s definitions and DCP 15 and LEP 1. The owner of No. 60 Woolwich Road objects that the scale and nature of the development does not meet the spirit of conservation principles requiring an appropriate curtilage to be preserved around premises of heritage value. Council’s Heritage Advisor and Council’s Conservation Advisory Panel (CAP) have reviewed and endorsed the proposal. The CAP was generally supportive of the proposal, provided that the following issues could be addressed: �� The existing roof form as presented to the street was considered an integral element of the

original building. The hip over the front should be retained, rather than being converted into a first floor gable. The Panel offered some suggestions as how that could be achieved, such as deleting the void and relocating Bedroom 1 to reduce bulk to the front of the proposed upper floor extension and negate the need for the gable front.

�� The colour of the façade is integral to the design of the original house. The face brick should be retained, rather than being painted.

The proposal as submitted with the current DA drawings has addressed CAP’s comments and retains the existing hip roof to the street. A condition of consent stipulates that the face brick is to be retained. PLANNING CONSIDERATION Section 79C of the Environmental Planning and Assessment Act 1979

Section 79C of the EP& A Act 1979 lists the matters the Council shall take into consideration when determining a development application. The assessment process has taken into consideration the relevant matters as detailed below. (1)(a)(i) – the provisions of any Environmental Planning Instrument

Hunters Hill Local Environmental Plan No.1 (as amended 2-36)

The subject site is zoned Residential 2(a2) in Hunters Hill Local Environmental Plan No.1, gazetted on the 10th December 1982. As such, the proposed development is permissible within the zone subject to consent.

The LEP sets out the criteria that a new development is required to comply with. The objectives of the Hunters Hill Local Environmental Plan are as follows: To conserve the identity of the Municipality of Hunter's Hill, Council as established by its heritage, character, topography and residential amenity, by – (a) conserving the environmental heritage significance, the foreshore and riverscape, the townscape




quality and tree covered environment of the Municipality through regulation of the use and development of land, buildings and structures;

(b) retaining specific evidence of the thematic development of the environmental heritage of the Municipality through conservation of items of environmental heritage;

(b1) integrating heritage conservation into the planning and development control processes; (b2) providing for public involvement in the matters relating to the conservation of the area's

environmental heritage; (b3) ensuring that new development is undertaken in a manner that is sympathetic to, and does not

detract from, the heritage significance of the items and their settings, as well as streetscapes and landscapes and the distinctive character that they impart to the land to which this plan applies;

(c) increasing the area and standard of public open space in the Municipality; (d) improving public access to the shores of the Lane Cove and Parramatta Rivers; (e) provide off-street parking facilities at or near shopping centres at Boronia Park, Gladesville and

Hunters Hill; and (f) providing or assisting in the provision of public amenities and support services consistent with

the development of the area. In addition, the site is situated within a conservation area and thus the provisions of Clause 19A apply which state inter alia: (2) The Council shall not grant consent to an application to carry out development on land within

a conservation area unless it has made an assessment of the extent to which the carrying out of the development in accordance with the consent would affect the heritage significance of the conservation area.

(3) The Council shall not grant consent to an application, being an application to erect a new

building or to alter the exterior of an existing building, unless the Council has made an assessment of: (a) the pitch and form of the roof; (b) the style, size, proportion and position of the openings for windows and doors; and (c) whether the colour, texture, style, size and type of finish of the materials to be used on

the exterior of the building are compatible with the materials used in the existing buildings in the conservation area.

The proposal complies with the objectives of LEP 1. Specifically, the proposal complies with Clauses 2, 15, 16A, 18A and 19A of LEP 1. (1)(a)(ii) – any draft planning instrument that is or has been placed on public exhibition and details of which have been notified to the consent authority There are no draft local environmental plans of relevance to the proposed development.

(1)(a)(iii) – any development control plan

Development Control Plan No. 15 – Residential Development is the policy that applies to residential development. The purpose of the plan is to provide more detailed planning and building controls than are available in LEP No.1 (as amended). One of the functions of DCP No.15 is to establish parameters for the assessment of amenity issues such as privacy, solar access, preservation of views and car parking.




The objectives as outlined in DCP No. 15 are as follows: a. Development should be compatible with the landscape character of the area. Generally, the

landscape character of Hunters Hill is encapsulated in the “tree” whether indigenous, native or exotic. Hunter’s Hill Council is committed to protecting and enhancing the area’s landscape character and natural environment.

b. Development, particularly when viewed from the street or other public place, should be compatible with the character and scale of any existing building to be retained on the site and residential development in the immediate vicinity.

c. Development, particularly when viewed from public reserves, National Parks, waterways or across valleys, should not be obtrusive in or upon the natural landscape.

d. In areas with significant stylistic/architectural associations and identity, additions and new development should be designed in sympathy with their surrounds.

The proposal meets the objectives of the DCP 15. The proposal includes a garage and carport set on the eastern boundary. The numeric setback for side boundaries is 1.5 metres, although concessions for single storey structures are permitted, provided the proposal meets the objectives of the setback provisions. The objectives of the setback provisions are given in Clause 7.2.1 – Objectives: a. To ensure that setbacks of new dwellings and alterations and extensions to existing dwellings

respect the characteristic pattern of setbacks in the locality and in particular conserve the identity of the Municipality established by its townscape of pre 1930s buildings.

b. To maintain the garden space between buildings which is part of the existing character of the Municipality, and to minimise the adverse visual impact on adjacent and adjoining properties.

c. To further the objectives of the Foreshore Scenic Protection Area by maintaining and where possible improving public water views between buildings.

d. To ensure equitable access to sunlight, privacy and private views. e. To preserve and enhance the streetscape. The proposed garage is set back well behind the existing cottage front façade and is single storey, and its impact from the street is softened by the landscaping of the generous front garden. In addition, the proposal is set on busy Woolwich Road and is behind a relatively high masonry front fence. The proposed reduced setback is not considered to unduly impact upon the garden setting of the existing dwelling or adversely impact on the character of Hunter's Hill. The proposal will cause overshadowing of the adjoining properties to the east in the afternoon and to the property to the west in the morning. However, the property to the east will maintain all existing sunlight in the morning and the property to the west will maintain all existing sunlight in the afternoon. The proposal complies with the setback, garden area and height controls and the impact of the overshadowing, on balance, is not considered so significant as to warrant refusal of the proposal based on overshadowing, considering it complies with all other development controls. The subject site is within a conservation area and adjacent to an item of environmental heritage (No. 59 Woolwich Road) and across the road from an item of environmental heritage (No. 58 Woolwich Road) identified in Council’s LEP No. 14. DCP 15, Cl. 4.6 requires that changes to existing buildings in the vicinity of a heritage item are judged in respect of the matters outlined in Article 8 of the Burra Charter. Article 8 of the Burra Charter states that “conservation requires the retention of an appropriate visual setting and other relationships that




contribute to the cultural significance of the place. New construction, demolition, intrusion or other changes which could adversely affect the setting or relationships are not appropriate”. The proposed additions are designed to retain a substantial part of the existing dwelling towards the street with a two-storey addition towards the rear. The proposal ensures that the style, size, roof form, position and proportion of the openings of the original dwelling can be appreciated, and the alterations are towards the rear and maintain the visual setting of the subject dwelling and the curtilage of the adjacent heritage items. While the proposed garage is set on the boundary with No. 59 Woolwich Road, it is set back from the street and maintains the garden setting that is considered an important element of the visual setting and relationship contributing to the cultural significance of the adjacent heritage item. The scale, roof pitch and form, style, size, proportion of openings for windows and the compatibility of materials with the Conservation Area and the adjacent heritage items have been considered and have been endorsed by Council’s Conservation Advisory Panel. (1)(b)(c) – the likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality. Suitability of the site for the development.

The proposal is considered to have minor adverse environmental impacts. These have been discussed in more detail under the section “Response to Neighbour Objection” above. The proposal is not considered to have any significant economic or social impact. The proposal is considered acceptable from a heritage point of view. This has been discussed above. (1)(d) – any submissions made in accordance with this act or the regulations

The proposal was notified to the adjoining neighbours. Submissions have been summarised and are addressed in this report above. (1)(e) – the public interest The proposed development is not considered to impact upon the public interest. The proposal has been reviewed by Council’s Heritage Advisor and Council’s Conservation Advisory Panel (CAP). CAP endorsed the proposal, as discussed above. FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget or forward estimates. RECOMMENDATION

Having regard to the matters for consideration under Section 79c of the Environmental Planning and Assessment Amendment Act 1979, LEP No.1, DCP No.15 and Council’s Local Approvals Policy (as applicable), Development Application No. 02/1073, for alterations and additions to 57 Woolwich Road, is satisfactory and is recommended for approval subject to standard conditions (2001 version) Nos. A1- A4, B2, B14 ($1680), C1-C10, C12, C22, C37, C40, C41, C43, C44, C46 -C49, C52, C56,




C58, C59, C61, C62, C64, C81- C85, C87, C94-C96, C100 (Urbanistica) (DA01A-06A, DA08A (08.04.02), C101, C102, L7, PE1, PE5, PE8 and the following special conditions:

51. Stormwater is to be piped to Woolwich Road as indicated in the Statement of Environmental Effects. Variations to this concept are to be provided prior to issue of a Construction Certificate if necessary. New connections to the gutter are to be installed under Council supervision following payment of fees and charges.

52. The driveway crossover is to be refurbished to Council’s specification on completion of works.

53. A bond of $2,000 is to be lodged and is refundable, subject to protection of stone kerbs at the frontage.

54. The face brick finish of the existing cottage is to be retained and not to be rendered and painted.

55. All trees outside the building footprint are to be retained and are to be the subject of a Tree

Preservation Order application.




ITEM NO : 2 SUBJECT : DELEGATED AUTHORITY BUSINESS PROGRAM : DEVELOPMENT CONTROL REPORTING OFFICER : JOE VESCIO

MANAGER DEVELOPMENT & ENVIRONMENT

FILE : 200/10

Development Application No. 02/1095 Zone 2(a1) Construction Certificate No. N/A Notification No objection Applicant Harna Oh Value $28,000 Premises 49 Massey Street, Gladesville Garden Area 50% Classification (BCA) Class 1a Date Lodged 23/05/2002 Assessing Officer Katrena Fuller Determination

Date 18/07/2002

Proposal Internal Alterations & Deck to Rear Determination Approved subject to conditions

Development Application No. 01/1249 Zone 2(a2) Construction Certificate No. No application Notification 8 objections Applicant Geoff Harper and Lynne

Rochford Value $200,000

Premises 17A Wybalena Road, Hunters Hill Garden Area 50% Classification (BCA) Class 1a Date Lodged 03/12/01 Assessing Officer Sally Flannery Determination

Date 18/07/02

Proposal Alterations and Additions – First Floor Addition Determination Refused

Development Application No. 02/1078 Zone 2(c) Construction Certificate No. N/A Notification No objection Applicant Napier Blakeley Consulting Pty

Daniel Powell Value $3,000

Premises 5 Waruda Place, Huntleys Cove Garden Area 45% Classification (BCA) Class 10b Date lodged 30/04/2002 Assessing Officer Katrena Fuller Determination

Date 15/07/2002

Proposal Use of Existing Pergola Determination Approved subject to conditions




Development Application No. 01/1188A Zone 2(a1) Construction Certificate No. N/A Notification No objection Applicant Anne & Anthony Anderson Value N/A Premises 41 Blaxland Street, Hunters Hill Garden Area 57% Classification (BCA) Class 1a Date Lodged 28/05/2002 Assessing Officer Katrena Fuller Determination

Date 16/07/2002

Proposal Section 96- First Floor dormer window & walk-in robe Determination Approved subject to conditions

Development Application No. 01/1062C Zone 2(a2) Construction Certificate No. No application Notification No objection Applicant Design Inc Sydney Value N/A Premises 29 Dick Street, Henley Garden Area 60% Classification (BCA) Class 1a Date Lodged 11/06/02 Assessing Officer Sally Flannery Determination

Date 09/07/02

Proposal S96 – Removal and Replacement of Tree Determination Approved subject to conditions

Development Application No. 01/1171 Zone 2(a1) Construction Certificate No. No application Notification Yes Applicant Mr and Mrs Bryce Value $200,000 Premises 14 Augustine Street, Hunters Hill Garden Area 50% Classification (BCA) Class 1a, 10a Date Lodged 29/08/01 Assessing Officer Sally Flannery Determination Date 18/07/02 Proposal Alterations and Additions Determination Approved subject to conditions

Development Application No. 02/1079 Zone 2(a1) Construction Certificate No. 027064 Notification Yes Applicant Penny Dougherty Value $150,000 Premises 35 Blaxland Street, Hunters Hill Garden Area 52% Classification (BCA) Class 1a Date Lodged 30/04/02 Assessing Officer Sally Flannery Determination Date 18/07/02 Proposal Alterations and Additions Determination Approved subject to conditions

Development Application No. 02/10186 Zone 2(a1) Construction Certificate No. N/A Notification No objection Applicant Geoffrey Lockwood Value $10,000 Premises 47 Massey Street, Gladesville Garden Area 51% Classification (BCA) Class 1a Date lodged 13/05/2002 Assessing Officer Katrena Fuller Determination

Date 15/07/2002

Proposal Alterations & Additions Determination Approved subject to conditions




Development Application No. 02/1090 Zone 2(a1) Construction Certificate No. Notification No objection Applicant Sean Peter Kenny Value $8,300 Premises 30B Auburn Street, Hunters Hill Garden Area >50% Classification (BCA) Class 1A and 10A Date Lodged 15/5/02 Assessing Officer Joe Vescio Determination

Date 18/7/02

Proposal Alterations and Additions Determination Approved

Development Application No. 02/1089 Zone 2(a1) Construction Certificate No. No application Notification No objection Applicant Mark Tonkin Value $170,000 Premises 7a John Street, Hunters Hill Garden Area 44.5% Classification (BCA) Class 1a, 10a, 10b Date Lodged 1/05/02 Assessing Officer Sally Flannery Determination

Date 7/07/02

Proposal Alterations and Additions Determination Approved subject to conditions

Development Application No. 02/1028 Zone 2(a1) Construction Certificate No. N/A Notification No objection Applicant Harold Hawthorne Value $100,000 Premises 21 Princes St, Hunters Hill Garden Area 52% Classification (BCA) Class 1a Date Lodged 25/2/02 Assessing Officer Daniela Bantle Determination

Date

Proposal Alterations and Additions to Existing House and Boundary Fence Determination Approved subject to conditions

Development Application No. 02/1092 Zone 2(a1) Construction Certificate No. No application Notification No objection Applicant Envirospace Value $20,000 Premises 5 Herberton Avenue, Hunters Hill Garden Area 60% Classification (BCA) Class 10b Date Lodged 20.05.02 Assessing Officer Sally Flannery Determination

Date 28.07.01

Proposal Foreshore Access Stairs Determination Approved subject to conditions

Development Application No. 02/1041 Zone 2(a2) Construction Certificate No. N/A Notification 1 objection Applicant Blue Haven Pools & Spas Value $19,000 Premises 1 Gladstone Ave, Hunters Hill Garden Area 52.3% Classification (BCA) Class 10b Date Lodged 6 Mar 02 Assessing Officer Daniela Bantle Determination Date Proposal Construction of New Swimming Pool Determination Refused




Development Application No. 02/1026 Zone 2(a2) Construction Certificate No. N/A Notification No objection Applicant Chris Christie Value $280,000 Premises 16 Sherwin Street, Henley Garden Area 50% Classification (BCA) Class 1A & 10B Date Lodged 15/2/022 Assessing Officer Joe Vescio Determination Date 30/7/02 Proposal New Dwelling House Determination Approved

Development Application No. 02/1049 Zone 2(a1) Construction Certificate No. N/A Notification No objection Applicant Matthew & Siobian Rogers Value $120,000 Premises 145 Victoria Road, Gladesville Garden Area 50% Classification (BCA) Class 1a Date Lodged 23.5.02 Assessing Officer Joe Vescio Determination Date 31.7.02 Proposal Rear Two Storey Addition Determination Approved subject to conditions

Development Application No. 02/1075 Zone 2(a1) Construction Certificate No. N/A Notification 1 objection Applicant Therese and Andrew Kennedy Value $100,000 Premises 3 Joly Parade, Hunters Hill Garden Area 52.9% Classification (BCA) Class 1a, 10a Date Lodged 23 Apr 02 Assessing Officer Daniela Bantle Determination Date Proposal Alterations and Additions to Existing Residence Determination Refused

FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget or forward estimates.

RECOMMENDATION





ITEM NO : 3 SUBJECT : LEGAL MATTERS BUSINESS PROGRAM : DEVELOPMENT & ENVIRONMENT REPORTING OFFICER : JOE VESCIO

MANAGER DEVELOPMENT & ENVIRONMENT

FILE : 505/01 APPEALS

Status reports in relation to recent or pending appeals are attached.

FINANCIAL IMPACT


RECOMMENDATION


E

Public Works & Infrastructure

E – Public Works & Infrastructure

4130 – 12th August, 2002

Index 1. Tree Preservation Order – Approvals 1 2. Draft Policy and Schedule for Street and Reserve Tree Planting in Hunters Hill 4

........................................ Don Cottee

MANAGER PUBLIC WORKS & INFRASTRUCTURE

REPORT OF PUBLIC WORKS & INFRASTRUCTURE

Meeting 4130 – 12th August, 2002 E1


ITEM NO : 1 SUBJECT : TREE PRESERVATION ORDER - APPROVALS BUSINESS PROGRAM : ENVIRONMENTAL MANAGEMENT REPORTING OFFICER : LOCAL AMENITY FILE : 785/03 APPLICANT DATE RECEIVED WORK REQUESTED & REASON GIVEN

Mrs Eileen Cannons 2/39-41 Augustine Street Hunters Hill (1055/39-41)

2 July, 2002 1 x Eucalyptus (located in the back garden of town house):- Older Peppermint Gum now in decline. Application for removal is approved on condition a suitable replacement tree with a mature height of at least 3 metres is planted. APPROVED:- 22 July, 2002.

Mrs Rose Panebianco 15 Barons Crescent Hunters Hill (1065/15)

10 July, 2002 2 x Cocos Palms (located on the side boundary):- Weedy species located near bushland. Application for removal is approved. 1 x Flame Tree (located on side boundary):- Small weedy species located near bushland. Site has adequate tree cover. Application for removal is approved. APPROVED:- 25 July, 2002.

Ms P Hurst & Ms J Walsh 6 Mary Street Hunters Hill (1480/6)

15 July, 2002 1 x Cotton Palm (located at the side of dwelling):- Located hard up against brick wall, blocking solar panels. Removal will allow the development of a Brushbox street tree nearby. Site has good tree cover. Application for removal is approved. APPROVED:- 22 July, 2002.

Mr J & Mrs F Poole 21 Wybalena Road Hunters Hill (1765/21)

10 July, 2002 1 x Liquidamber (located at the side of dwelling):- Tree situated close to house and paving and to neighbour’s property. Unsuitable species for this location due to proximity to improvements. Application for removal is approved. 1 x Phoenix Palm (located at the side of dwelling):- Tree located too close to dwelling and pathway. Application for removal is approved. The above approvals are conditioned upon two replacement trees of at least six metres mature height being planted. APPROVED:- 26 July, 2002.




APPLICANT DATE RECEIVED WORK REQUESTED & REASON GIVEN

Ms Tanya Cox 9 Margaret Street Woolwich (1455/9)

11 July, 2002 1 x Poplar (located in the front garden):- Large tree located near front boundary alignment. Tree is overmature and in severe decline. Extensive decay evident in superstructure. Primary branch failure has occurred. Tree is posing a public risk. Application for removal is approved on condition a suitable replacement tree with a minimum mature height of 10 metres is planted. APPROVED:- 26 July, 2002.

Mrs Belinda Kelaher 14 Aston Street Hunters Hill (1045/14)

19 July, 2002 1 x Willow Gum (located in the back garden):- Small tree causing blockage to sewer line. Application for removal is approved. 2 x Crepe Myrtle (located in the back garden):- Both small specimens. Application for removal is approved. 2 x Olive (located in the back garden):- Both poor specimens. Application for removal is approved. 1 x Pittosporum (located in the back garden):- Poor specimen. Application for removal is approved. 1 x Fruit tree (located in the back garden):- Small specimen. Site has adequate tree cover. Application for removal is approved. APPROVED:- 31 July, 2002.

Strata Plan 33100 43 Gladesville Road Hunters Hill (1285/43)

22 July, 2002 1 x Araucaria (located on the boundary adjacent to a stone retaining wall):- Small tree at present, however future growth will destabilize the wall. Application for removal is approved on condition a suitable replacement tree with a minimum mature height of at least 6 metres is planted in an appropriate location. APPROVED:- 31 July, 2002.

Mrs Suzanne Ell 6 Figtree Road Hunters Hill (1235/6)

13 June, 2002 1 x Araucaria (located in the back garden):- Tree is located near boundary, however recent subdivision has left the tree located within No.6 allotment. One of two trees located three metres apart, lifting some paving, however, there appears to be no damage to house foundation. Site has adequate tree cover. Site was inspected by Council’s Parks & Trees Advisory Committee. Application for removal is approved. APPROVED:- 31 July, 2002.




APPLICANT DATE RECEIVED WORK REQUESTED & REASON GIVEN

Mrs J Miller 99 Ryde Road Hunters Hill (1635/99)

17 July, 2002 2 x Cypress (located along northern boundary):- Both trees are overmature and in decline. Application for removal is approved. 1 x Cypress (located in the back garden):- Tree is in decline. Application for removal is approved. 1 x Prunus (located along southern boundary):- Tree is dead. Site has abundant trees. Application for removal is approved. APPROVED:- 1 August 2002.

Mr Ken Lee 32 Lyndhurst Crescent Hunters Hill (1430/32)

17 July, 2002 3 x Camphorlaurel (located on the southern boundary):- This location is inappropriate for this species. Application for removal is approved on condition at least 3 replacement trees with a minimum mature height of at least 8 metres are planted. APPROVED:- 1 August, 2002.

Mrs Beverley Garlick 39 Farnell Street Hunters Hill (1215/39)

21 July, 2002 1 x Angophora (located in the front garden):- Tree is extensively damaged by Longicorn beetle larvae. Application for removal is approved. Site has extensive tree cover. APPROVED:- 1 August, 2002.

Mrs Sue Edwards 70A Woolwich Road Woolwich (1760/70A)

1 August, 2002 1 x Melaleuca (located in the back courtyard):- Tree has broken retaining wall and blocked stormwater pipes. Inappropriate location for this species. Application for removal is approved. No replacements are necessary as the site has a number of Lilly Pilly trees growing nearby. APPROVED:- 1 August, 2002.

FINANCIAL IMPACT

There is no direct financial impact on Council’s adopted budget or forward estimates. RECOMMENDATION





ITEM NO : 2 SUBJECT : DRAFT POLICY AND SCHEDULE FOR STREET AND

RESERVE TREE PLANTING IN HUNTERS HILL BUSINESS PROGRAM : URBAN AMENITY – TREE MANAGEMENT REPORTING OFFICER : DON COTTEE

MANAGER PUBLIC WORKS & INFRASTRUCTURE FILE : 785/04 & 205/11 PURPOSE OF THE REPORT

At Ordinary Meeting No.4121 on 22 April, 2002, Council adopted the draft policy “Policy and Schedule for Street and Reserve Tree Planting in Hunters Hill” for public exhibition. The draft policy was placed on exhibition and no submissions have been received. The policy is now submitted to Council for adoption.

FINANCIAL IMPACT

The adoption of the Policy does not have any impact on Council’s adopted budget or forward estimates and it will be implemented progressively within the votes provided in the Strategic Management Plan. RECOMMENDATION

That Council adopts the Policy and Schedule for Street and Reserve Tree Planting in Hunters Hill.

G

Customer & Community Services

G – Customer & Community Services

4130 – 12th August, 2002

Index 1. Route 538 Bus Service 1 2. Gladesville Zone Playgroup Association 4 3. Riverside Preschool 5 4. Community Transport 6

........................................ Margaret Kelly

COMMUNITY LIAISON OFFICER

REPORT OF CUSTOMER & COMMUNITY SERVICES

Meeting 4130 – 12th August 2002 G1


ITEM NO : 1 SUBJECT : ROUTE 538 BUS SERVICE BUSINESS PROGRAM : COMMUNITY SERVICE REPORTING OFFICER : MARGARET KELLY FILE : 630/01 As Council would be aware, Sydney Buses have proposed an alteration to Route 538 to provide a bus service to the residents of the Mary Street/Manning Road area who are currently without a bus service. Sydney Buses cannot introduce the change to the route unless Council resolves to approve usage of the necessary streets. BACKGROUND INFORMATION

In June 2001, due to OH&S concerns of bus drivers regarding a right-hand turn into Victoria Road, State Transit withdrew the Route 536 bus service. Council subsequently received a petition from 284 residents who were disadvantaged by the cessation of the 536 service and requested its restoration. Council then resolved to ask Sydney Buses to vary the 536 route to go down to Gladesville Wharf and then proceed to Gladesville. State Transit was not in agreement, however, with this proposal. In October 2001, Council resolved that investigations be undertaken regarding the extent of disadvantage to residents due to the cancellation of the 536 route and whether some form of community transport was available. The results showed that the withdrawal of the service had caused transport problems for many older people living in streets such as Mary Street, Makinson Street, Isler Street, Sunnyside Street, Windeyer Avenue, Manning Road and Prince Edward Street. These people were relying on the service as their only means of transport and they were forced to walk more than 400m, often uphill, to catch a bus at Victoria Road or Ryde Road. For many of them, this was not possible and, as they wanted to go shopping or to medical appointments etc, community transport services were not an option. Early this year, Council resolved to form a working party to seek a resolution to the public transport issues in the area. The working party met and State Transit presented the current proposal for the rerouting of the 538 bus service. The proposed service would travel along Mary Street, Gladesville Road, Manning Road and Prince Edward Street. The service would be hourly between 8.30am – 4.30pm Monday to Friday, with a reduced service on Saturday and no service on Sunday. Council received a number of objections to the current proposal from residents of Mary Street and Manning Road. The main concerns of these residents were the danger of buses for children, reduction in the amenity of quiet streets, noise and visual pollution, congestion, difficulty of placing bus stops and reduction in parking, cost of road changes, impact on road surfaces and a possible result of an increase in through traffic.




At its meeting of 11th June 2002, Council resolved that: 1. Council requests Sydney Buses to consult with the local community regarding proposed

alterations to the Route 536 bus service and Council provides facilities, if requested, to assist in this process.

2. Council supports the provision of accessible public transport for our ageing population.

A public meeting was held on Wednesday 17th July at 5pm at the Hunters Hill Council Chambers to consider the proposed bus service. Peter Rowley, Manager Sydney Buses addressed the meeting. Approximately twenty residents were in attendance. Minutes of the meeting have been circulated to Councillors, residents who signed the attendance register and people who rang with apologies for the meeting.

The meeting addressed the following concerns: • Use of Mark Street rather than Mary Street. At the Mark Street/Ryde Road intersection, 12.5m buses cannot negotiate the acute angle.

Shorter buses can be dedicated to school specials. The intersection cannot be changed, as there is an electric light pole about 12 inches from the corner.

• Ryde Road/Mary Street – Possible Congestion

The bus service is only proposed for 8.30am-4.30pm. The AM peak is not a problem. With regard to the PM peak, road works are being done on Ryde Road, which will provide an additional lane for passing on the left.

• Bus Stops and Reduction of Parking

Bus stops only are required, not bus zones, and existing bus stops will be used. The number and location of additional bus stops is negotiable. Council’s Manager PublicWorks & Infrastructure has discussed the minimum requirements for additional bus stops with Sydney Buses to eliminate some of the stops proposed.

• Number of Buses

Approximately seven buses each way per day are proposed which is a total of 14 buses per day. The route is uneconomical and is being provided as a community service. It is not contemplated that the numbers using this service would be large. The frequency of the service is very unlikely to increase in the future.

• Road Surface

There is a 3-ton limit on Mary Street, however this does not prohibit use of the street by buses. A bus route subsidy is paid to Council, which is an offset payment for the maintenance of roads.

• Mini Buses/Shorter Buses

The older buses in the Ryde Depot are the shorter buses, which are being used less to prolong their life. It cannot be guaranteed that the shorter buses could be used on this route. There are no mini buses in the fleet as all buses must be large enough to meet the demand at peak time

• Community Transport Community transport services provide shopping and medical trips for frail aged and disabled

people. They need to be booked in advance and cost $6 for a shopping trip to the Macquarie




Centre. Older people without cars in the area want a route service that they can choose to use when they want to at a price of $1.10.

FINANCIAL IMPACT

There is no financial impact to Council from consideration of this report.

RECOMMENDATION

That Council approves, on a six-month trial basis, the use of Mary Street, Gladesville Road, Manning Road and Prince Edward Street for the rerouting of the Route 538 bus service as proposed by Sydney Buses.




ITEM NO : 2 SUBJECT : GLADESVILLE ZONE PLAYGROUP ASSOCIATION BUSINESS PROGRAM : CHILDRENS SERVICES REPORTING OFFICER : MARGARET KELLY FILE : 220/04 Gladesville Zone Playgroup Association has written to Council requesting use of the Hunters Hill Town Hall for their annual Christmas Concert on Tuesday 3rd December 2002.

The Gladesville Zone Playgroup Association is a voluntary community organization representing the seven playgroups operating in the Gladesville/Hunters Hill area. In the Hunters Hill Local Government Area, playgroups operate from Fairland Hall, Villa Maria hall and Boronia Park Uniting Church Hall. Playgroups provide an opportunity for parents and their children to play and socialize together. They are run by volunteer parents and are an important support network for young families.

The normal charge for use of the Town Hall is $346.50 with a security deposit of $404.25. The General Manager has approved a reduction of 30%, which would reduce the hire charge to $233. The playgroups are planning to charge to attend the concert, however they are providing entertainment, Santa Claus and presents for all the children and have requested that Council consider a further reduction in the hire charge for the Town Hall.

FINANCIAL IMPACT

Normal charge for use of the Town Hall is $346.50 with a security deposit of $404.25. The General Manager has approved a reduction of 30%, which would reduce the hire charge to $233.

RECOMMENDATION

That Council considers a further reduction in the hire charge of the Town Hall for the Gladesville Zone Playgroup Association Christmas Concert.




ITEM NO : 3 SUBJECT : RIVERSIDE PRESCHOOL BUSINESS PROGRAM : COMMUNITY SERVICES REPORTING OFFICER : MARGARET KELLY FILE : 150/09 Council has been managing Riverside Preschool on a temporary basis until the incorporation of the parent organization. The general meeting of parents of the preschool held on Tuesday 6th August 2002 adopted the rules of Riverside Preschool Inc. and the application for incorporation has been forwarded to the Department of Fair Trading for approval. It is expected that the approval will be received within the next five days and the first meeting of the Management Committee of the incorporated organization will be held on Tuesday 20th August 2002.

Once incorporation has been completed, Council is free to hand over total responsibility for managing the preschool. This includes the financial administration, staffing and setting policies. The Manager Finance & Administration is currently working with the Treasurer of the preschool to finalise the figures and arrive at a handover amount. A list of assets is also being drawn up including equipment and furniture. These will be transferred to the preschool so they can bring them to account on their books and depreciate them accordingly.

Council will retain ownership of the building and lease the building to the preschool as previously agreed. Council will also continue to act as licensee of the centre in the short term until a transfer of the licence can be arranged.

The hand-over of the preschool management is planned for Monday 19th August 2002.

FINANCIAL IMPACT

Operating the preschool has been cost neutral to Council with preschool fees being paid to Council and all expenditure being taken out of the fee income. Council will transfer surplus fee income and the deposits being held on the preschool’s behalf to the preschool prior to the handover date.

RECOMMENDATION

Council transfers responsibility for managing the Riverside Preschool to the Riverside Preschool Inc. as soon as possible after incorporation is complete. The planned handover date is Monday 19th August 2002.




ITEM NO : 4 SUBJECT : COMMUNITY TRANSPORT BUSINESS PROGRAM : COMMUNITY SERVICES REPORTING OFFICER : MARGARET KELLY FILE : 015/03 This report is written in response to the following Question Without Notice No. 44/02 from Clr Hart at the last Council meeting:

“Could Council have a report prepared on the services provided and the actual usage of services of the three vehicles owned by Gladesville and Ryde/Hunters Hill Community Transport? This summary of operations should include schedules of transport, cost and timing of services, any existing routes and the geographical area of the users. Could the report be provided prior to the next Council meeting?”

There are two community transport services operating in the Hunters Hill Municipality:

1. Ryde/Hunters Hill Community Transport Service, which will be based at Henley Cottage from September.

2. Gladesville & District Community Aid, operating from 46 Gladesville Road, Hunters Hill.

They are both independent non-profit organizations, run by community management committees. They have provided the following information regarding their services:

1. Ryde/Hunters Hill Community Transport Service

Details of vehicles 22 seater Toyota Coaster 13 seater Toyota Commuter 9 seater Toyota Commuter with wheelchair access Toyota Camry station wagon

Usage of vehicles The vehicles are usually used on a daily basis depending on bookings and availability of drivers No route services are provided RHHCT provides a door-to-door service for social outings, shopping trips and hospital and medical appointments Shopping – twice weekly to Macquarie Centre Social outings – approx 12 times per month Medical and hospital appointments- as required NESB community groups can also hire the buses.




Cost of usage Shopping trip - $6 Social outings – varies but approx. $6-$14 Medical transport – varies between $6-$15 Hire - donation

Users Service is limited to the HACC clients who are frail aged, NESB, disabled and their carers who live in the Ryde & Hunters Hill Local Government Areas. If vehicles are available, they may also be used by other community groups.

Sources of funding RHHCT is funded through the HACC program via the Department of Transport. Non-recurrent funding is also available for a part-time driver from the Department of Health.

2. Gladesville & District Community Aid

Details of vehicles 1x 22 seater Toyota bus 1x 13 seater bus 1x wheelchair access vehicle (2-5 people)

Usage of vehicles Route services cannot be provided. Social bus outings – monthly programme with both buses used at least once per week. GCA services eg center-based meals pickup – approx 6 times per month. Wheelchair bus – BIRDS twice per week. Hiring by community organizations eg North Ryde Senior Citizens, schools etc – approx 4 times per month.

Cost of usage Social outings provide a door-to-door pick-up Cost varies depending on destination but is approximately $12-$15 per trip Hire charge: 22 seater - $154 per day 150km free; 13 seater - $110 per day 150 km free Must supply own driver

Users Residents of the Hunters Hill and Ryde Local Government Areas

Sources of funding Self-funding apart from donations from Ryde and Hunters Hill Councils.

FINANCIAL IMPACT

There are no financial implications for Council from consideration of this report

RECOMMENDATION


H

General Manager

H – General Manager

4130 – 12th August, 2002

Index 1. Local Government Amendment (Miscellaneous) Act 2002 1 2. Unauthorised Use of Council Resources 6 3. Strategic Tasks for Councils 2002/2003 8 4 Cultural Planning Guidelines 9 5. Local Government Amendment (Graffiti) Act 2002 11 6 Catchment Management Blueprints 13 7. Lgov NSW 19 8. Protectors of Public Land 20 9. Mayoral Election 27 10. Lgov Conference – Submission of Motions 29 11. ICAC Discussion Paper – ‘Taking the Devil out of Development’ 31 12. Monthly Report on Outstanding Matters 38

………………………. Barry Smith

GENERAL MANAGER

REPORT OF GENERAL MANAGER Meeting 4130 – 12th August,2002 H1


ITEM NO : 1 SUBJECT : LOCAL GOVERNMENT AMENDMENT

(MISCELLANEOUS) ACT 2002 BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 500/01 The Local Government Act 1993 has recently been amended by the Local Government Amendment (Miscellaneous) Act 2002 in relation to Council meetings, plans of management for community land, Council ward boundaries, fees for Councillors, water supply, sewerage and stormwater drainage works by Councils, sewerage system approvals and other matters. COMMUNITY LAND

Councils are required by the Local Government Act (the Act) to hold a public hearing in respect of a proposed plan of management for community land. New Section 40A(3) clarifies that a Council must hold a further public hearing in respect of a proposed plan of management if the Council decides to amend the plan after a public hearing has been held, and the amendment would alter the categorisation of the land under S.36(4) from the categorisation that was considered in the initial public hearing. A number of Councils work closely with Aboriginal communities in relation to the management of sites of cultural significance to Aboriginal people on community land. New Section 36DA provides that a Council may resolve to keep confidential, parts of a plan of management that would disclose the nature and location of a place or an item of Aboriginal significance on community land. A Council proposing to prepare a draft plan of management must consult with the appropriate local Aboriginal communities regarding public access to, and use of, information concerning a place or item of Aboriginal significance on the land. This consultation must be in accordance with the regulations. As an interim measure, it is proposed that such consultation be in accordance with Cl.20 of the Local Government (General) Regulation 1999. New Section 46(1)(a1) provides that a Council may grant an easement over community land to provide pipes under the surface of the ground for the connection of premises adjoining the community land to a facility of the C ouncil or other public utility provider. An express authorisation in the plan of management is no longer required for the granting of such easements. Comments: There are no difficulties foreseen in complying with these amendments.



POWERS OF ENTRY

New Section 191A provides that a Council employee or other person authorised by a Council may enter any premises to carry out water supply work, sewerage work or stormwater drainage work on or under the premises. The Council must be authorised by the Act or any other Act to carry out the work. The amendments also clarify that ownership of works rests with the Council that installed them. Private property owners will be able to claim adequate compensation for any damage caused by the work (under s.198 of the Act), but not for the loss of the land or the loss of future use of the land. Comments: These amendments clarify and authorise entry powers. WARD BOUNDARIES

Amendments have been made in relation to ward boundaries. New Sub-section 210(7) provides that the division of a Council’s area into wards, or a change to ward boundaries, must not result in a variation of more than 10 per cent between the number of electors in each ward in the area (this rule was found in s. 211(4) of the Act, prior to the amendments). New Section 210A provides a mechanism for public consultation regarding ward boundaries. The Council must consult the Electoral Commissioner and Australian Statistician (as was required by s. 211(3)) and prepare and publicly exhibit for at least 28 days a plan detailing the proposed ward division or ward boundary alteration. Submissions may be made to the Council on the ward boundary plan for a period of not less than 42 days. Section 211 has also been amended. A Council must keep its ward boundaries under review. If during a term of office the Council becomes aware that the number of electors in one ward differs by more than 10 per cent from the number of electors in any other ward, and the difference remains at the end of the first year of the next term of office, the Council must alter its ward boundaries to rectify the imbalance in the number of electors in each ward. Comments: At its Ordinary Meeting held on 25th February 2002 (Min. No. 38/02), Council resolved that: 1. Council adopt two wards – North Ward and South Ward – as outlined on the map

attached to the report, applicable from the next quadrennial election in 2003. 2. Each ward consists of three Councillors. 3. Council advise the Department of Local Government and the Electoral Commission of

this proposal and seeks their concurrence.



At that time, the Act did not require the Council to compulsorily undertake a process of community consultation as prescribed by the new Section 210A. In accordance with the new requirements, the proposed changes should be publicly advertised for 28 days commencing on 21st August 2002 until 18th September 2002 and submissions invited and received until 2nd October 2002. Council would then consider submissions at the Ordinary Meeting on 14th October 2002. ACCOUNTABILITY OF COUNCILLORS

New Sub-section 234(2) provides that a Councillor applying for leave of absence from a Council meeting or meetings does not need to make the application in person and the Council may grant the leave in the absence of that Councillor. If a Councillor is absent, with or without leave of the Council, from ordinary meetings of Council for any period of more than three (3) months, the Council must not pay any annual fee or part of an annual fee to the Councillor that relates to the period in excess of 3 months (amended Sub-section 254A(a) and new Sub-section 254A(2)). Comments: The amendments clarify how requests for leave of absence may be dealt with and provide the power to not pay annual fees. These amendments will need to be incorporated into the Code of Meeting Practice and the Councillors Facilities Policy. APPOINTMENT OF AUDITORS

Section 422 has been amended to clarify that auditors must not be appointed or reappointed unless tenders have been called. Comments: Council has recently reappointed its auditor after calling for tenders. The process undertaken complied with the revised legislation. CLOSING COUNCIL MEETINGS

Section 10A of the Act has been amended to clarify that Council meetings and Council committee meetings are not to be closed to the public to discuss personnel matters concerning a particular Councillor, such as the payment of travel claims or the fees and expenses policy. These topics should be discussed in an open meeting. Comments: These amendments will need to be incorporated into the Code of Meeting Practice.



MANAGEMENT PLANS

Section 377 has been amended to provide that a Council may delegate to the General Manager or any other person or body (other than employees of Council) the function of adopting management plans, except for the adoption of the Council’s general management plan under s.406 of the Act. Adoption of this management plan is not a delegable function and must be performed by the Council. Section 403 has been amended so that regulations may require a Council’s draft management plan to contain a statement with respect to matters including social, community and cultural matters. Regulations may also prescribe further particulars that must be included in the management plan’s statement of principal activities. Comments: The change to Section 377 clarifies that the adoption of the Management Plan may not be delegated. The changes to Section 403 formally recognise what already occurs. RENEWAL OF APPROVALS TO OPERATE SEWAGE MANAGEMENT SYSTEMS

New Section 107A establishes a streamlined mechanism for the renewal of approvals to operate sewage management systems. A Council may send a notice, for example an account or invoice, to any person who has been granted an operating approval and invite the person to apply for the renewal of the approval. If the person simply pays the approved fee, the person will be taken to have made an application to renew the approval on the same terms as the original approval. The requirement for an approval to operate a system of sewage management has been moved to Part C of the Table to s.68 of the Act from Part 4 of the Local Government (Approvals) Regulation 1999. Consequential amendments will be made to the Local Government (Approvals) Regulation 1999 in due course. Comments: There is no impact on Council. APPLICATION OF PENALTIES

Councils may seek enforcement of State laws, such as planning and environmental legislation, by obtaining a Court order with which a person must comply. If the person does not comply with the order, the Council may sue the person for contempt of court. As an incentive for Councils to enforce these laws, Councils may receive the benefit of a fine imposed for contempt of court where the Council has effectively been the prosecutor of the action. Section 694 of the Act has therefore been amended to allow a Council to retain any penalty, fine or forfeiture recovered in proceedings by a Council where the penalty, fine or forfeiture is imposed for contempt of a court order to remedy or restrain a breach of the Act. Comments: This is a positive change as previously any fines and costs pursued under State legislation saw the proceeds going to the State.



FINANCIAL IMPACT

There is no direct financial impact resulting from consideration of this matter. RECOMMENDATION

1. That the report be received and noted.

2. That, where appropriate, amendments be made to Council’s Code of Meeting Practice and Code of Conduct to reflect new or amended legislation.

3. That the proposed alterations to ward boundaries are publicly advertised for 28 days commencing on 21st August 2002 until 18th September 2002 , submissions invited and received until 2nd October 2002 and that submissions be considered at the Ordinary Meeting on 14th October 2002.



ITEM NO : 2 SUBJECT : UNAUTHORISED USE OF COUNCIL RESOURCES BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 500/01 The Department of Local Government has requested that General Managers promptly bring this matter to the attention of each Councillor. (A copy of Circular 02/34 has been provided to all Councillors) The circular relates to concerns that allegations are sometimes made that Councillors use Council resources, including letterhead, mobile phones, facsimile machines and other communication links such as e-mail, for State election campaign purposes. To do so is inappropriate. Already the Department of Local Government and the State Electoral Office have received inquiries about this type of activity. The Department has advised that it is important that Council General Managers ensure local Councillors are aware of their responsibilities and that Council resources are used for Council activity only. All Councillors should have a clear understanding of their responsibilities in using Council resources. A Councillor should at all times be scrupulously honest in the use of Council resources of all kinds, both physical and human. Use of such resources should be in accordance with the Council’s policies concerning payment of expenses, provision of facilities etc adopted under Section 252 of the Local Government Act. The circular stresses that all Councillors must observe the Council’s Code of Conduct and the relevant section is published below. “5.3. Use of Council’s Resources A Councillor, member of staff or delegate must: �� Use Council resources effectively and economically in the course of his or her public or

professional duties and must not use them for private purposes (except when supplied as part of a contract of employment) unless such use is lawfully authorised and proper payment is made where appropriate; and

�� Not convert to his or her own uses any property of the Council.



Note: A Councillor, member of staff or delegate should at all time be scrupulously honest in the use of Council resources of all kinds, both physical and human and including intellectual property. Use of such resources, whether for official or authorised private purposes, should be in accordance with the Council’s policy concerning payment of expenses, provision of facilities and any other relevant policy. A Councillor, member of staff or delegate should not use his or her position to obtain any benefit, which would not otherwise be available.”

The circular also advises that, although no statutory penalties apply for a breach of the Code, there could be admonition of the Councillor’s actions by the Council, the Department, a Departmental representative, other investigative bodies, the media or the community if the Code is breached. FINANCIAL IMPACT

There is no direct financial impact resulting from consideration of this matter.

RECOMMENDATION

The report be received and noted.



ITEM NO : 3 SUBJECT : STRATEGIC TASKS FOR COUNCILS 2002/2003 BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 215/02 The Strategic Tasks Guide for Councils has been updated and the new version is attached. The guide includes key deadlines for strategic management tasks for all general-purpose Councils in NSW. The attached document reflects the financial year 2002/03 and also includes significant tasks for early 2003/04. FINANCIAL IMPACT


RECOMMENDATION

The report be received and noted.



ITEM NO : 4 SUBJECT : CULTURAL PLANNING GUIDELINES BUSINESS PROGRAM : COMMUNITY SERVICES REPORTING OFFICER : BARRY SMITH FILE : 200/26 The NSW Ministry for the Arts, in consultation with the Department of Local Government, is seeking to formalise the cultural planning process in order to encourage sustainable, integrated and strategic planning at the local level. Draft Cultural Planning Guidelines have been prepared as part of this process, and to provide a focus for Councils when applying for grants. As a key resource for culture and the arts at the State and local level, the NSW Ministry for the Arts, in consultation with the Department of Local Government, is seeking to formalise the cultural planning process in order to encourage sustainable, integrated and strategic planning at the local level. The Guidelines have been prepared to assist Councils in this process and will be used in conjunction with the Department of Local Government’s Social/Community Planning and Reporting Guidelines and Social/Community Planning and Reporting Manual. Councils are being encouraged to prepare or update their plans as soon as possible but, to be consistent with other reporting timetables (e.g. social/community plans), the first round of Cultural Plans are due in 30 November 2004. Depending on the needs of their area, Councils can prepare Cultural Plans on a regional basis with other Councils or as individual Councils. Cultural Plans can also be linked or integrated into Councils’ economic development, heritage and/or tourism planning in order to provide a ‘whole-of-council’ approach. Councils also should identify opportunities for improved collaboration and partnership with the “culture” related activities of other Councils, government agencies, non-government organisations and local communities. The Guidelines have been designed to provide opportunities for Councils to be creative and innovative in the development of Cultural Plans provided they comply with the requirements contained in the legislation and the Guidelines. It is intended that the Guidelines will assist Councils in addressing the interests of their communities in accordance with the principles of social justice through the development of their Cultural Plans. Councillors are requested to provide any comments on the draft 2002 Social/Community Planning and Reporting Guidelines and Manual and the draft Cultural Planning Guidelines to the Community Services Liaison Officer by no later than Friday 16th August 2002.



FINANCIAL IMPACT


The report is received and noted and any comments are provided to the Community Services Liaison Officer, Mrs. Margaret Kelly, by Friday 16th August 2002.



ITEM NO : 5 SUBJECT : LOCAL GOVERNMENT AMENDMENT (GRAFFITI)

ACT 2002 BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 500/01 The Local Government Act 1993 (the Act) has been amended by the Local Government Amendment (Graffiti) Act 2002 to enable Councils to remove graffiti from property without the prior consent of the owner/occupier where it is visible and accessible from a public place. The amendments passed through Parliament on 18 June 2002, and commenced on 19th July 2002. You can view the amendment Act at http://www.legislation.nsw.gov.au. Amendments were made to the Local Government Act 1993 in 2001 to facilitate agreements between Councils and private landowners to allow the quick removal of graffiti from private property. The current amendments add to this by giving Councils the discretionary power to remove graffiti from property without the prior consent of the owner/occupier in the circumstances where the graffiti: • is visible from a public place; and

• can be accessed and removed from a public place. Consequently, officers are not able to enter the property to remove the graffiti without the owner’s/occupier’s consent. This is to minimize the interference with property rights. On the other hand, it facilitates the removal of graffiti from surfaces that generally are visible from public land and particularly attractive targets for graffiti. If Council uses this power, it is required to: • Meet all costs associated with the removal of the graffiti;

• Give written notice to the owner or occupier that the work has been done;

• Compensate for any damage that occurs as a result of the graffiti removal work.

(Note that, in the event that a dispute arises about a claim for compensation for damage, the matter can be referred for resolution by arbitration and failing that to the Land and Environment Court (see s730 of the Act);

• Keep a register of graffiti removal work it carries out, which the public can inspect free of charge.



The conditions imposed on Councils by s67 of the Act for the performance of work on private land will not apply. Furthermore, when graffiti is removed as part of a program of graffiti removal, Council will be exempt from the obligations under s356 of the Act. FINANCIAL IMPACT


1. The report is received and noted.

2. This information is distributed to property owners in the commercial precincts of Hunters Hill.



ITEM NO : 6 SUBJECT : CATCHMENT MANAGEMENT BLUEPRINTS BUSINESS PROGRAM : STORMWATER MANAGEMENT REPORTING OFFICER : BARRY SMITH FILE : 585/56 In December 1999, the Minister for Land and Water Conservation announced that the community-government partnership in natural resource management would be strengthened by the establishment of 18 new Catchment Management Boards across New South Wales. The new boards now replace 43 of the 45 catchment management committees and the five regional catchment committees. On 31 May 2000, the Minister announced the appointment of members to the boards. Board members are drawn from representatives from the community, industry and government:

• Nature conservation interests

• Primary producers/natural resource users

• Local government

• Aboriginal interests

• State Government.

The objective of the establishment of the Catchment Management Boards is to enhance the capacity of total catchment management to substantially improve the quality and sustainability of our state's natural resources and environment.

The Department’s staff, along with other government agency staff and local government, will be working with communities and industry groups to implement strategies developed by the new boards.

The Sydney Harbour Catchment Management Board represents the interests of Hunter’s Hill Council in the revised structure. Role of the Board The Board will focus on five specific tasks:

1. Identify the opportunities, problems and threats associated with the use of natural resources to support rural production and protection and enhancement of the environment.

2. Identify the first order objectives and targets, within the overall legislative and policy framework, for the use and management of the region’s natural resources.

3. Develop management options, strategies and actions to address the identified objectives and targets.



4. Assist in developing a greater understanding within the community of the issues identified and action required to support rural production and enhance the environment.

5. Initiate proposals for projects and assess against the targets, all projects submitted for funding under Commonwealth and State natural resource management grant programs.

Catchment Blueprints

The Minister has requested that each Board produces a draft Catchment Blueprint as represented by the first three of the above tasks.

The purpose of the draft Blueprint is to ensure that the health of the landscape is improved by meeting key targets. Once finalised, the Blueprints will provide focus and direction to individual and community initiatives, help coordinate government investment, such as extension work and grant funding, and contribute to the implementation of legislation such as the Native Vegetation Conservation Act 1997 and the Water Management Act.

The draft Catchment Blueprints are now on public exhibition until 30 August 2002.

Draft Sydney Harbour Catchment Blueprint

The Sydney Harbour Catchment Management Board has developed a Draft Sydney Harbour Catchment Blueprint and a fact sheet for the blueprint is attached to this report. Copies of the ‘draft’ Catchment Blueprint are available upon request.

Council staff will be preparing a submission, particularly in respect of funding the actions and associated costs identified in the blueprint.

Councillors who wish to make any comments should forward these to Council’s Manager Public Works and Infrastructure as soon as possible.

FINANCIAL IMPACT

There may be a significant financial impact on Councils if the costs of implementing the blueprints are ‘shifted’ to local government without supporting funding mechanisms.

RECOMMENDATION

1. The report be received and noted.

2. A further report be brought forward following the close and response to submissions.



DRAFT SYDNEY HARBOUR CATCHMENT BLUEPRINT

F a s t F a c t s

What is the purpose of the draft Catchment Blueprint? Our land, water, native vegetation and wildlife are experiencing extraordinary pressures. The signs that there are problems are sometimes obvious - such as bank erosion along our rivers. In other ways it may be more subtle - such as loss of habitat for native flora and fauna, or decline in water quality. The urban and rural communities, industry, state and local governments must work together to ensure that the values of our local environment are not diminished. The purpose of this draft Catchment Blueprint is to provide a succinct and clear direction for activity and investment in natural resource management in the Sydney Harbour Catchment Management Board (CMB) area over the next ten years. It is based on setting targets and implementing prioritised management actions to ensure that we get the best outcome from our efforts in managing natural resources. The CMB has adopted a vision for the catchment that was consistent with the management plans of the former Catchment Management Committees: “To provide for and enhance the ecologically sustainable cooperative management of the natural and cultural resources of the Sydney Harbour Catchment Management Board area.” Investment in the Catchment Blueprint will include the joint Commonwealth-State government Natural Heritage Trust. Other investment and effort toward the implementation of the prioritised management actions will be by governments, industry and community. What area does the draft Catchment Blueprint apply to? The Sydney Harbour Catchment Management Board area extends along the coast line from Barrenjoey Headland to south of the North Bondi Headland. It includes Sydney’s northern beaches and their catchments, and the catchments of Middle Harbour, Lane Cove River, Parramatta River, Duck River/Homebush Bay, Iron Cove/Canada Bay and Port Jackson. The Board area covers approximately 670 square kilometres. How was the draft Catchment Blueprint developed? The draft Blueprint was developed by the Sydney Harbour CMB, in partnership with the local community. The Board is made up of community members and representatives of state and local government. Social, economic and environmental considerations, together with Aboriginal heritage and cultural interests, guided the development of this draft Blueprint. What are the key issues? Critical natural resource issues identified by the Board include: � water quality and quantity � aquatic and terrestrial biodiversity � land use and capability � community education and participation � information exchange networks and access to information



What does the draft Catchment Blueprint contain? In developing this draft Blueprint the Board has identified four first order objectives to express the community’s values about the desired state of the Catchment’s natural resources. These objectives relate to integrated natural resource management, aquatic and terrestrial biodiversity, cultural heritage and ecologically sustainable development. This draft Blueprint includes specific catchment and management targets to be achieved over the next ten years in the broad areas of aquatic and terrestrial biodiversity, land use capability, water quality and quantity and cultural heritage. These measurable targets will provide a means of evaluating the effectiveness of the Blueprints and their management actions. A group of 81 prioritised management actions has been developed with the aim of achieving the targets specified. Types of activities include education/awareness, incentive programs, on-ground works, planning/regulation, support for community groups, research and monitoring. What are the key outcomes of the Catchment Blueprint? The draft Blueprint aims to deliver environmental outcomes such as:

� total water cycle managemen

� protection and enhancement of vegetation and biodiversity

� better environmental education

These outcomes are important to protect the fundamental building blocks for a healthy environment - sustainable soil, water and habitat resources. The anticipated social, economic and cultural outcomes are summarised by the first order objective: "In association with the community, to support and promote urban communities with Ecologically Sustainable Development." At a practical level, this draft Blueprint includes as its highest priority actions:

� Establish and develop partnerships and incentive schemes between agencies and private landholders to conserve biodiversity through voluntary agreements and economic incentives

� Develop, prioritise and implement management plans to rehabilitate priority areas of aquatic habitat �Implement decision support system for ballast water and sediment, and modify the support system to account for impacts of domestic shipping. Investigate the control of transport of marine pests via hull fouling of commercial and recreational vessels

� Develop and implement whole of catchment strategies for the management of bushland corridors fragmented from impacts such as development and land use practices

� Develop and implement a Code of Practice for the clearing of vegetation for development, especially in close proximity to watercourses

� Develop an inventory of biodiversity, habitat and natural values including Aboriginal cultural values associated with bushland resources.



How will the Catchment Blueprint relate to other types of plans? The Catchment Blueprint is a primary integrating mechanism for natural resource planning. It sets overarching natural resource priorities for the Catchment as a whole, consistent with national and statewide policy. The Catchment Blueprint is advisory and provides a basis for investment and evaluating the effectiveness of natural resource management. What do we want you to do? We would like you to tell the Government and the Sydney Harbour Catchment Management Board what important issues this blueprint raises for you and your community. The draft Blueprint is important for land-holders, community groups, natural resource users and natural resource managers. It proposes targets and priority areas for action and investment. If you wish you may use the comments form overleaf when preparing your submission. Submissions will be reviewed by the Sydney Harbour Catchment Management Board, as well as being considered by the Minister for Land and Water Conservation. If you wish to make your views on the proposals known, whatever they are, the Minister and the Board would like to hear from you. It is expected that a final draft Blueprint will be considered by NSW Cabinet for approval later in 2002. How to have your say We welcome your comments on the draft Blueprint for the Sydney Harbour Catchment. Submissions should be in writing and be received no later than close of business Friday 30 August 2002. Submissions should be addressed to: The Minister for Land and Water Conservation Level 31, Governor Macquarie Tower 1 Farrer Place SYDNEY NSW 2000 Email submissions can be sent to: [email protected] The draft Sydney Harbour Catchment Blueprint is available for public inspection during business hours until 30 August 2002 at all local Department of Land and Water Conservation Offices as well as local government offices. Further information is available on the Department of Land and Water Conservation’s Internet site www.dlwc.nsw.gov.au or contact Julie Roots ph:(02) 9895 5037.





ITEM NO : 7 SUBJECT : Lgov NSW BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 500/02 The Presidents of the Local Government Association and the Shires Association have announced that, from 1 August 2002, they would be jointly represented by Lgov NSW, a new unincorporated joint venture. Lgov NSW is the new name for the LGSA. The existing structure has been formalised and replaces the Joint Executive Committee of the Local Government and Shires Associations (LGSA) of NSW but the staff, services and commitment to Local Government remain unchanged. Lgov NSW will continue to provide support and advice to member Councils in achieving their objectives. A joint venture agreement recognises the 70/30 share of the Local Government Association and the Shires Association respectively. The introduction of Lgov NSW is a means of bringing the two Associations closer together with a cooperative body representing the interests of both groups and speaking with one powerful voice. Contact details remain the same. Email addresses have altered. They now read: [email protected] and the Lgov NSW website address is www.lgov.org.au. FINANCIAL IMPACT


RECOMMENDATION

The report and information be received and noted.



ITEM NO : 8 SUBJECT : PROTECTORS OF PUBLIC LAND BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 220/02 Correspondence has been received from the Mayor of Leichhardt Council stating as follows: “As the sale of important public lands continues I would like to draw you attention to the Protectors of Public Land (PPL). PPL was formed last year to develop strategies to stem the sale of significant public lands. The coalition now has many member groups including councils, environment and community groups. Within Hunter’s Hill Council area, the NSW government plans to close Hunters Hill High School and sell the magnificent public land that the school sits on. This decision to sell, has been taken without an assessment of the land’s significance. In Leichhardt Council area, eight hectares of Callan Park is earmarked for sale and residential development. PPL is not an organisation, it is a coalition and all positions adopted by the Protectors are by consensus. Individual groups manage and run individual campaigns. Protectors offers the opportunity to draw experience from the range of issues such as Hunters Hill High School, the Quarantine Station at North Head and Callan Park in Leichhardt. Protectors also provide lobbying strength, expertise for submissions to public inquiries, media statements agreed by members of Protectors and proposals for legislative reform to protect important public lands. I have attached the charter of PPL and our most recent proposal for legislative changes to protect important public lands. I would urge you to consider Hunter’s Hill Council becoming a member of Protectors and am happy to take any queries on the coalition and its work to date”. There are a number of foreshore lands in Hunters Hill that provide valid reasons why Council may wish to create a strategic alliance with PPL at this time:

1. Hunters Hill High School

The State Government has at this time not resiled from the position of closing the school at the end of this year and no information has been provided to Council on any future plans that the Department of Education may have for the site.

Hopefully, the decision to close the school will be revoked.



2. Gladesville Hospital

Similarly, while the Minister for Health has stated that no residential development will occur on the site, there are still reasons to be concerned about the future of the site if comparisons are made with the current proposals for Callan Park at Rozelle.

3. Cockatoo Island

Future use, refurbishment and embellishment of Cockatoo Island requires heavy vehicle access and storage facilities as any material needs to be transported to and from the island by barge. White Bay (Sydney Ports) and Rozelle Bay (Waterways) both provide this type of facility.

However, this access to Cockatoo Island is being limited by potential sales and leases to commercial interest of these sites by Sydney Ports and Waterways.

4. Disbanding the Australian Heritage Commission

There is some apprehension in conservation circles at proposed changes to the Australian Heritage Commission, which maintains the Register of the National Estate. The Commission is to be replaced by Australian Heritage Council, which will oversee a new National Heritage List and a new Commonwealth Heritage List. The concern is that the changes may involve some watering down of Federal protection for the nation's most important places and buildings.

Should Council become involved in a disagreement with Government, or its Departments, about future use of these sites, forming strategic alliances with groups that have similar views to Council on the use of public lands, may be wise as they could provide support in the following areas:

• Lobbying and Influence

• Management and Use of Resources

• Access to Politicians

• Community Support

One such group is the Protectors of Public Land who currently have the following Council members:

1. Ashfield Council

2. Burwood Council

3. City of Canada Bay Council

4. Leichhardt Municipal Council

5. Manly Council

6. North Sydney Council

7. South Sydney Council

8. Willoughby City Council.



Other members are as shown on the attachment to this report.

The Charter and other key elements of the organisation are as described on the following pages and it is also noted that the group has organized a rally in support of Hunters Hill High School for Sunday 18th August 2002.

The principles to be applied to public land are of particular significance, as they do not vary greatly from the principles contained in the Community Land Management Act. The Act prescribes the manner in which Councils must deal with community and operational land.

There is every reason to require the State Government in particular to follow similar processes to those that it requires all others to follow.

Sydney Harbour and its surrounds are acknowledged as a significant part of our national heritage. As Australia’s oldest garden suburb and with probably the highest ratio of heritage items and our long history of heritage activism, there is a suggestion that Hunter’s Hill Council has a responsibility to undertake a leadership role in developing policies that protect, preserve and enhance our most valuable and precious assets, not only on a local scale, but also on a much broader scale.

While Council is already a member of the Sydney Harbour Councils accord, which relates to the future of the harbour, membership of PPL broadens the arc of influence to include many other organisations other than Councils.

FINANCIAL IMPACT


RECOMMENDATION

Council joins the Protectors of Public Land coalition.



PROTECTORS OF PUBLIC LANDS (PPL) (THE PROTECTORS COALITION)

A Coalition of community action groups, environmental organisations and local councils whose charter is to protect and preserve significant public lands in public ownership for present and future generations.

PREAMBLE

Significant public land once sold is land lost to the people forever. When governments sell land that is of significance or value to the people, they are also selling our childrens' future. Governments shall not be allowed to act in this way. The public, as represented by community groups, environmental organisations and local councils, being concerned at the alienation of significant public lands, has resolved to come together and form a coalition with the following Charter.

CHARTER

1. Public lands belong to the people. 2. No National, State or Local government or government department or body 'owns' public

lands, they are held in trust for the people. 3. All public land that is of significance must remain in public ownership and control. 4. Public land is of significance where it is of environmental, heritage, natural, cultural,

social, historic, scientific, aesthetic, ecological, or indigenous value, or is capable at present or in the future of having a value or use the benefit of which to the public outweighs any public benefit from sale or alienation by lease.

5. In relation to public land that is of significance: (a) no privatisation;

(b) any lease must enhance significance and have public support after due process; (c) maximisation of public access compatible with significance. (d) proper protection and conservation; (e) proper and genuine consultation with the public.



PROTECTORS OF PUBLIC LANDS (PPL) (THE PROTECTORS COALITION)

MEMBERSHIP AND PROCEDURES

1. Membership open to community action groups, environmental organisations and local

councils. 2. Members to adhere to the Charter and be acceptable to PPL. 3. Each member to be represented at PPL meetings by an appointed person. 4. Decision making at meetings by consensus and the passing of a unanimous resolution. 5. Meetings to be open to the public. 6. Members to communicate resolutions but not to speak on behalf of PPL. 7. PPL to appoint a convenor and a spokesperson, with a deputy to each position, and a

secretary. 8. Spokesperson to communicate resolutions and approved press releases and act in

accordance with the Charter and all resolutions. 9. Press releases to be approved by the convenor, spokesperson and secretary.

'The Charter', and the 'Membership and Procedures', were adopted at the meeting of Protectors of Public Lands held 12th September 2001 at Leichhardt Town Hall.



PROTECTORS OF PUBLIC LANDS (PPL)

ASSESSMENT OF SIGNIFICANCE

re PUBLIC LANDS

1. Does the public land have environmental, heritage, natural, cultural, social, historic,

scientific, aesthetic, ecological or indigenous value? If so, detail relevant values.

2. (a) Is the public land capable at present or in the future of having a value or use that

benefits the public? Identify benefits.

(b) Are there any public benefits from sale out of the public domain or alienation

from the public by lease? Identify benefits.

(c) Do the benefits to the public identified in 2(a) above outweigh any public

benefits identified in 2(b) above? Provide analysis and reasons.

3. If the answer to either 1 or 2(c) above is yes, then the public land is significant and should

remain in public ownership and control.

Refer to The Charter adopted on 12 September 2001 paragraphs 3 and 4.



PROTECTORS OF PUBLIC LANDS (PPL)

GENERAL PRINCIPLES TO BE APPLIED BY ALL GOVERNMENTS RE PUBLIC LANDS

1 A National Register (a) A National Register to be developed and maintained of all lands publicly owned

by Governments (including local governments), and their agencies (departments, authorities and bodies);

(b) A State Register to contain State and local government public lands, information

on that register to be placed on the National Register. (c) By agreement, Commonwealth Department of Environment to hold and

maintain the National Register. (d) The National and State Registers to be publicly available. (e) Each item of public land to contain an assessment of significance. 2 Proper Assessment of Significance (a) Each item of public land to be assessed (Statement of Significance) (b) Identified and uniform criteria to be used. (c) PPL Assessment of Significance to be adopted to determine whether public land

is significant (d) Public participation in the process (e) Independent body to carry out assessment, to include the Australian Heritage

Commission and Heritage Offices in each State and Territory. 3 Public ownership (a) Significant public lands to remain in public ownership and control, to be held on

trust for the people. (b) Public uses to accord with the significance of the land. 4 Notification of Change of Use

(a) Public lands that are surplus to requirements or involve a change of use to be notified on the National Register, and to be notified to Governments and to the public.

(b) Public participation in determining new public uses for significant public lands. 5 Protective Legislation The principles set out above to be incorporated into appropriate State and Commonwealth

legislation.



ITEM NO : 9 SUBJECT : MAYORAL ELECTION BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 297/07 A question has arisen surrounding the specific date for the Mayoral election for 2002.

As previously advised to Council, the Local Government Act is silent on the exact date for a Mayoral election, except to say that the Mayor should be elected as soon as practicable following the quadrennial election (within 3 weeks), and that the Mayor must serve a term of one year.

This question first arose in 2000 when the Sydney Olympic Games were held and several Councils were attempting to hold Mayoral elections in August or October.

Circular 00/37 from the Department of Local Government advised …“Some councils have asked whether they can hold their annual mayoral elections by the Councillors in August or October so as to avoid possible disruptions or involvement associated with the Olympic Games in September 2000. The Minister for Local Government stated in the Legislative Assembly on 21 October 1999 that he would not delay the Mayoral elections until after the Olympic Games. Accordingly, the next elections of Mayors by Councillors are due to be held during the month of September 2000 as required by Section 290(1)(b) of the Local Government Act 1993. It should be possible to plan for Mayoral elections to be held at such times as will minimise any inconvenience to the Councillors or Council staff who are involved with the Olympic Games. In some areas, the usual council meeting dates might be unsuitable and it might be necessary to call an extraordinary meeting for the Mayoral election”. When is an election of a Mayor by the Councillors to be held?

Section 290(1)(b) states …”if it is not that first election or an election to fill a casual vacancy-during the month of September.”

For what period is the Mayor elected?

Section 230(1) states …”A Mayor elected by the Councillors holds the office of Mayor for 1 year, subject to this Act”.



In responding to the above Circular, the Council decided that as the first election took place on Monday 25th September 1999, being the first meeting of the new Council and coinciding with the normal meeting cycle (second Monday of the month), and bearing in mind Section 230(1), then the 2000 election should also be held at the same time. The date was therefore Monday 25th September 2000.

Last year, Clr Christie asked if the meeting date for the Mayoral election would be on the same date as the previous year as she would possibly be away on holidays.

The response given at that time was that, as Council had created a consistent cycle the previous year when considering the Olympics question, then this cycle should be maintained to ensure compliance with Sections 230 and 290. The election date was therefore agreed as 24th September 2001, at an Extraordinary Meeting held immediately preceding the Ordinary Meeting.

Similar questions have again been raised this year and, for the same reasons as those given last year and in 2000, it is suggested that the Mayoral election be held at an Extraordinary Meeting on 23rd September 2002, immediately preceding the Ordinary Meeting.

Notwithstanding the above, as the matter has been pressed, advice from the Department of Local Government indicates that so long as the Council resolves to hold the Mayoral election in September then this technically complies with the Act.

FINANCIAL IMPACT


The Mayoral election be held at an Extraordinary Meeting on 23rd September 2002, immediately preceding the Ordinary Meeting.



ITEM NO : 10 SUBJECT : Lgov CONFERENCE – SUBMISSION OF MOTIONS BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 500/04 At the Ordinary Meeting held on 22nd July 2002, Council resolved that:

296/02 RESOLVED on the motion of Clr Astridge, seconded Clr Christie that Councillors submit proposed motions to the General Manager no later than Tuesday 6th August 2002 for consideration by Council at its Ordinary Meeting to be held on 12th August 2002.

To date, no motions have been submitted.

Council resolved on the 11th February 2002 to support the following motion being submitted to the Conference:

That the Local Government Conference urge the Local Government and Shires Association to encourage its members to examine and pursue improvement to the very real threat to lives and properties of residents in regard to bushfires.

EXPLANATION

That all Councils examine and pursue improvement to the very real threat to lives and properties by educating and enforcing procedures which enable residents to help themselves and assist volunteer services by preparing resistance to fire damage against life and property:

1. Clear out all gutters. Elementary, but many homes have self-seeded plants growing in gutters.

2. Don’t throw rubbish or cuttings over the fence, especially if it abounds onto a park, reserve or bush area.

3. Dob in an arsonist or anyone playing with fire or mirrors.

4. Check that houses are clear of overhanging fuel for fire – dry branches or high dry weeds.

5. Have hoses in place and in working order.

6. Encourage controlled burn-off where necessary.

7. Printed matter for public awareness of these procedures.



Hazard reduction and good management of surrounding areas prone to fire, combined with improvements proposed by the State Government which may give Rural Firefighters new powers to remove fire hazards, can aid the job of Volunteer Firefighters and State Emergency Services.

FINANCIAL IMPACT


RECOMMENDATION

The motion as previously resolved is forwarded to Lgov for inclusion on the Conference agenda.



ITEM NO : 11 SUBJECT : ICAC DISCUSSION PAPER – ‘TAKING THE DEVIL OUT

OF DEVELOPMENT’ BUSINESS PROGRAM : COUNCIL MANAGEMENT AND SUPPORT REPORTING OFFICER : BARRY SMITH FILE : 370/22 INTRODUCTION Councillors were provided with copies of recent publications from ICAC regarding the development application process. Council previously considered the first of these in December 2001. Councillors further considered this matter at the Ordinary Meeting held on 8th July 2002. BACKGROUND The ICAC is interested in the way Councils process development applications because of the large number of complaints that they receive about these matters. The Department of Local Government and the Ombudsman's Office also receive a lot of complaints about development application-related matters. ICAC investigative experience and a survey on local government corruption have identified the development application process as a high-risk area. The ‘Taking the Devil out of Development’ publication recently released follows the earlier discussion paper and this interim report has been released at this time for a number of reasons: • ICAC wanted to acknowledge those people, Councils and organisations who responded

and let them know that the work continues.

• Many respondents raised new issues, including the need for deeper systemic reform.

• Councils would be aware of the public hearings being held about alleged corruption of Councillors at Rockdale City Council.

Taking the Devil deals with issues that the ICAC believe will help Councils build resistance to, or avoid altogether, the type of corrupt behaviour admitted in the Rockdale investigation. For this reason, they urge all Councils to examine their procedures and practices in light of the discussion paper and interim report and send in a submission.

As a result, Council resolved that:

274/02 RESOLVED on the motion of Clr Betar, seconded Clr Quinn that the matter is referred to a General Purpose Committee meeting for the purpose of discussion and consideration of appropriate responses.



The main issues discussed at the workshop fall into three broad categories:

Putting people in the picture (communicating requirements and expectations to applicants, objectors, and staff; improving knowledge about the system; increasing awareness of applications)

Systems issues (establishing appropriate systems and policies; appropriate delegation arrangements and separation of roles and responsibilities in respect of the various stages of negotiation, assessment and determination)

Challenges faced by Councillors (the many hats of an elected official in local government; means to ensure objectivity and independence; ensuring the development rules are current; alternative decision making and dispute resolution models; ways Councils can manage situations in which they are the development applicant in their own Council area). The following issues have been raised by the ICAC and their comments about each are contained in the shaded box. Following each issue are relevant comments about how Council is dealing with, has dealt with or needs to deal with each issue. This commentary also formed the basis of a submission to the ICAC.

Issue 1: Informing applicants and objectors about council values and business ethics

We are likely to recommend that all councils should have a Statement of Business Ethics. We will develop a Model Statement, in consultation with relevant bodies, for use by all councils. This will be included in the guidelines released later this year.

Staff Comments

There are already a number of places that Council attitudes toward ethics are recorded. Most notably in the Code of Conduct, the Code of Meeting Practice and the adopted Charter.

However, a separate statement acknowledged by staff and Councillors and displayed openly to the public is a useful initiative. A copy of a proposed Statement of Business Ethics is attached to this report.

Issue 2: Knowledge of the system

We are likely to recommend that councils consider making greater use of websites and the electronic and print media to increase community understanding of the DA system and the role of councillors and staff in the assessment process. Targeted community consultation should still occur on contentious development applications of wide ranging impact. We will approach other relevant bodies about generic information (brochure, poster etc) for giving advice to people about the DA system.

Staff Comments

The Ombudsman has developed a series of brochures that fulfil this role and these will be placed on the web site and at the Customer Service Centre for easy use.

Council’s DCPs and other relevant planning policies are already available to the public via the website. Three information brochures designed to improve knowledge of processes have been developed for public display and these are attached to this report.



Issue 3: Notification of development applications

We favour the idea that there be a Model Policy to help councils throughout the State achieve minimum acceptable notification levels.

Staff Comments

The EP&A Act requires all Councils to adopt a Notifications Policy. This has been in place since 1995 and was reviewed in December 2000. It is published as DCP No. 20 and is available free of charge.

A separate information brochure entitled Community Participation has been developed to simplify understanding of the DA process and it is attached to this report.

Issue 4: Ensuring appropriate delegations and separation of responsibilities

We are likely to suggest councils should have a delegations policy that gives applicants the option of having the matter referred to council if it would ordinarily be approved under delegation. Additionally, the policy would require that:

• Any application to which an objection has been received should be referred to council unless it can otherwise be resolved.

• There be regular review of the use of delegations to ensure that they are being exercised appropriately.

• The determination of an application generally not be undertaken by the officer who has been involved in the negotiation and assessment of a proposal.

Applications that would ordinarily be approved by council should not be approved under delegation if this would mean:

• Less opportunity for objections to be heard.

• Less openness and reduced opportunity for community participation.

• A restriction on the ability of all elected members to express their views on an application of significance to the community.

Councils should have a policy on pre-lodgement negotiations which provides for the following:

• The keeping of minutes of all meetings. Such minutes to record advice and outcomes along with the date, place and time of meeting and the names of those in attendance.

• A requirement that applicants be advised of council's Statement of Business Ethics

Staff Comments Council delegations reflect the notions contained above and these are regularly reviewed. The use of delegations for approving DAs is reported to each Council meeting. Council has a pre-lodgement process where the attendance and notes of all meetings are minuted and confirmed at the next meeting.



Matters before the DCU can be called to Council by an elected representative or at the request of an applicant. The DCU or Council can review matters determined under delegation.

Issue 5: Corrupt practice provisions

We are likely to recommend that a statutory provision be created that permits the penalising of an applicant who obtains a development approval by or through corrupt means. We will also recommend wording that each council should include on development application forms for applicants to certify that they will not offer any gifts, benefits or inducements etc. to councillors and staff.

Staff Comments

Staff would strongly support this initiative.

Issue 6: Modifications to development applications

We are likely to recommend that relevant regulations be amended or enacted in respect of all modifications and reviews (s.96 and s.82A reviews) with a view to: providing guidance as to what constitutes a modification as opposed to a new application; prescribing a minimum requirement for notification in respect of modification or review; limiting the use of delegated authority for the approval of modifications.

Staff Comments

A decision to re-notify adjoining owners and objectors of significant Section 96 modifications has already been made and implemented and is included in the Notifications Policy.

Issue 7: Helping councillors choose the right hat

We are likely to work with relevant bodies, such as the Local Government and Shires Association of NSW, to produce guidelines for lobbying. Similarly, we will explore opportunities for enhanced training for councillors on their responsibilities as development assessors.

We may recommend that all councils should have an extended or separate Code of Conduct for councillors that recognises the unique role they play in the development assessment and determination processes compared to council staff. We may provide a model code in this regard.

We will work with others to develop proposals for defining what constitutes unethical and inappropriate behaviour on the part of councillors and suggest avenues for redress when such behaviour adversely affects a council's ability to exercise its development assessment responsibilities pursuant to the Environment Planning and Assessment Act.

We will develop more extensive and meaningful guidelines as to what constitutes a non-pecuniary conflict of interest on the part of councillors.

Staff Comments

Council’s current Code of Conduct and Code of Meeting Practice provide some guidance to Councillors, however, a more comprehensive guideline would be very useful.

Council provides the opportunity for both applicant and objectors to address Council before an application is determined and Council regularly views contentious applications on site before determination.



A key element in this issue is ensuring that Councillors understand and comply with their role as policy-maker not policy-processor or policy-interpreter.

Councillors should also be wary of involving themselves in the assessment process on behalf of constituents or providing technical advice to applicants. (The Tweed Shire Council report provides useful support to this issue).

‘Draft’ Guidance Notes or Companion documents have been developed to be read in conjunction with the Code of Conduct and Code of Meeting Practice to assist Councillors. A ‘Draft’ Code of Good Administrative Conduct has also been developed as a guideline to decision making and these are attached to this report.

Issue 8: Alternative decision making models and dispute resolution processes

We are likely to recommend that all councils should have a specific policy aimed at facilitating some form of alternative dispute resolution. The policy would make it clear what council's role in negotiations between affected parties would be and who would be responsible for the cost of negotiations. Councils should also provide advice to applicants and objectors about where they can go for assistance if they want to engage in alternative dispute resolution themselves.

Further we are likely to recommend that the costs, benefits and functioning of independent hearing and advisory panels be the subject of formal study and review by Planning NSW in association with the councils who have created such bodies.

Staff Comments

Council has over time put in place the following processes and these have generally been operating since 1997.

Pre-lodgement meetings Encouraging applicants and developers to discuss proposals with Council staff and affected residents prior to lodgement

Development Control Unit Consideration, review and approval under delegated authority of applications

Facilitation Where applicants and objectors are brought together prior to completion of the assessment process to attempt to resolve issues and concerns

Normally, a senior member of the Planning staff will act as the facilitator.

Mediation Where applicants and objectors are brought together after the completion of the assessment process, or after consideration by Council, in an attempt to resolve issues and concerns

Normally arranged by Council and an independent person is engaged to run the process

Issue 9: What to do when council is both developer and consent authority

We are likely to suggest that there be a State Environmental Planning Policy (SEPP) in respect of development in which the consent authority is the applicant or otherwise has a conflict of interest.

This SEPP should specify:



�� Circumstances in which external opinions should be gained or external assessment arrangements used;

�� A range of options for obtaining external opinion about an application;

�� Notification requirements;

�� A requirement that a register of such applications be maintained and that a report be provided to the Minister annually in respect of such applications.

Staff Comments

Staff would support this process as it would provide guidance in an area in which, although common sense should prevail, guidelines remove any ‘grey’ areas and opportunity for impropriety.

Council has been very conscious of following and meeting its own obligations, and being seen to act in the appropriate way.

Recent examples are:

1. The reclassification, rezoning and DA assessment processes for 10 Cowell Street, which were all undertaken by independent persons.

2. The reclassification, rezoning and DA assessment processes for Riverside Preschool, which were all undertaken by independent persons.

3. The reclassification, rezoning and DA assessment processes for 44-46 Gladesville Road, which were all undertaken by independent persons.

4. The Open Space Land Review for the peninsula in respect of land zoned 9(d) Open Space, which was undertaken by independent assessment.

Issue 10: Contemporary planning instruments

We are likely to await the outcome of the plan First initiative of Planning NSW before taking a definitive position on this issue. However, it is obviously desirable for a council to keep its planning instruments up-to-date and we may suggest that there be a planned program of review by councils of all planning instruments. Staff Comments

This is not a realistic option, as since this report was released the State Government has resolved to implement plan First on a trial basis without any legislative provision to compel Councils to participate in regional plan making.

Council has already resolved to review DCP 15 in recognition of precisely the concerns expressed above.

CONCLUSION

Council has in place or is putting in place a number of measures that address not only the concerns of the ICAC but also the community at large. What is evident is that perhaps we have not always been proactive in informing the community of these processes and procedures. The brochures and guidelines proposed as a result of this review will substantially address issues and concerns.



FINANCIAL IMPACT


RECOMMENDATION

A. Council formally adopts the following:

1. The proposed Statement of Business Ethics

2. The ‘Draft’ Guidance Notes or Companion documents for:

i. Managing Conflicts of Interest

ii. Managing Councillors Access to Information and Interaction with Staff

iii. Hunter’s Hill Council’s Code of Good Administrative Conduct

B. Council formally endorses:

1. The three information brochures designed to improve knowledge of processes

2. The separate information brochure entitled Community Participation



ITEM NO : 12 SUBJECT : MONTHLY REPORT ON OUTSTANDING MATTERS BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT REPORTING OFFICER : GENERAL MANAGER FILE : 210/01 Attached is the updated Monthly Report on Outstanding Matters, which lists all items considered by Council that warrant provision of a further report or for which it is considered appropriate to provide further information to Council.

FINANCIAL IMPACT



J

Committees

J – Committees

4130 – 12th August, 2002

Index 1. Minutes of Hunters Hill Senior Support Group Meeting held on 22nd July, 2002 1 2. Minutes of Occupational Health and Safety Committee Meeting held on 25th July, 2002 5 3. Minutes of Domestic Animal Working Group Meeting held on 23rd July, 2002 8 4. Report of General Purpose Committee Inspection held on 10th August, 2002 11

.................................... Margaret Kelly

COMMUNITY LIAISON OFFICER

……………………….. Don Cottee

MANAGER PUBLIC WORKS & INFRASTRUCTURE

……………………….. Councillor Bruce Lucas

MAYOR

REPORT OF COMMITTEES Meeting 4130 – 12th August 2002 J1


ITEM NO : 1 SUBJECT : MINUTES OF THE HUNTERS HILL SENIOR SUPPORT

GROUP MEETING HELD ON 22ND JULY 2002 BUSINESS PROGRAM : AGED SERVICES REPORTING OFFICER : MARGARET KELLY FILE : 580/06 PRESENT Gil Walquist (Chair) Derry Gai Roy Pulsford Betty Cuneo Betty Benjamin Ruth McLaughlin Edith Hargreaves Pat Hatton Rose Hughes Margaret Kelly, Community Liaison Officer Gil welcomed Rose Hughes to the meeting as the representative of the Combined Superannuants and Pensioners Association.

1. APOLOGIES

Mary Wilson, Sally Castell, Betty Gallagher, Elizabeth Davies, Clr Margaret Christie, Meg Hendricks

2. MINUTES OF THE PREVIOUS MEETING

Resolved that minutes of the last meeting be accepted.

(Moved Betty Cuneo, seconded Betty Benjamin)

3. BUSINESS ARISING FROM THE MINUTES

3.1 Funding Application

No news has been received regarding a funding application submitted to the Department of Sport and Recreation for “Active Again”, an exercise program targeted at older people recovering from surgery.

3.2 Weights

The weights survived the fire and are in storage at the Council.



3.3 Additional Exercise Classes.

It has been agreed that an additional exercise class will commence on Mondays at All Saints Church when Sally Castell returns from overseas. A frail group will be held from 9.30-10.30am with an additional Stay Strong class from 10.30am-11.30am.

3.4 Polo Shirts

The polo shirts have been delivered and people are wearing them. Twenty eight (28) were ordered and they are being sold for $20.

4. TREASURER’S REPORT

Betty Benjamin tabled a Statement of Income & Expenditure for the period 1 July 2001-30 June 2002 and a Financial Statement 1 April-30 June 2002.

RESOLVED that the Treasurer's Report be accepted and the Statement of Expenditure be submitted to Council.

(Moved Ruth McLaughlin, seconded Derry Gai)

Betty noted that bank charges were $77.

RESOLVED that the payments for weights, printing and T-shirts be authorized.

(Moved Pat Hatton, seconded Derry Gai)

Betty was thanked for her hard work.

5. GENERAL BUSINESS

5.1 Active Mind /Active Body Open Day

The date of the Open Day will be changed to 26th November 2002.

RECOMMENDATION TO COUNCIL

That the Active Mind/Active Body Open Day also be the official opening of the refurbishments following the fire.

5.2 Fire

The Senior Support Group computer and printer were fully insured by Council. They can be repurchased at any time.

5.3 Ryde Council Cultural Grant

Applications for the grants must be submitted by 30th August 2002. Application forms can be downloaded from the Ryde Council web site.

5.4 Kooraequlla



Gil is working on the current issue, which will be delivered by the end of August. There are now 29 contributors. The loss for the previous financial year is $1,066, as advertising does not cover the cost of printing.

6. INFORMATION EXCHANGE

Hunters Hill Music Club

The Music Club is doing well. Subscription numbers are up and we have a very good program.

Congregational Village

Everything is going well at the village. Hostel rooms are now referred to as furnished apartments.

Neighbourhood Watch

In May, there was a get-together for the NW area. We asked the Police for more support and are now getting statistics and regular meetings with the Police. Graffiti and vandalism are the biggest problems. The bus stop outside the Hunters Hill Hotel is very dirty

RECOMMENDATION TO COUNCIL

That Council regularly cleans the bus stop outside the Hunters Hill Hotel

(Moved Edith Hargreaves, seconded Rose Hughes)

RSL Sub Branch Ten (10) members are in nursing homes and 5 in the War Vets, Narrabeen. The NSW State Branch of the RSL had a commemorative service at the Sydney Cenotaph for its 85th Anniversary, which was well attended.

Gladesville Community Aid

Debbie Harvey has left and GCA is currently advertising for a replacement. Adrian Gadsen is temporarily doing the Coordinator job.

There are 7 volunteers wanting older people or people with disabilities to visit.

Moocooboola Computer Club

Since the fire, the Computer Club have moved to the High School. Everything is going well.

Respite Care

Committee and staff are doing a good job and everything is going well apart from a hold up with the electrical work.



NEXT MEETING

The next meeting of the Hunters Hill Senior Support Group will be held on Monday 16th September 2002 at 10am at the Hunters Hill Council.

FINANCIAL IMPACT

There is no financial impact from consideration of this report

RECOMMENDATION

That the recommendations (2) be adopted and the remainder of the minutes be received and noted.



ITEM NO : 2 SUBJECT : MINUTES OF THE OCCUPATIONAL HEALTH AND

SAFETY COMMITTEE MEETING HELD ON 25TH JULY, 2002

BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT REPORTING OFFICER : DON COTTEE

MANAGER PUBLIC WORKS & INFRASTRUCTURE FILE : 205/22 PRESENT Tim Mills - Chair Tom Balto Greg Murphy Bob Robinson Betty Byrd Don Cottee - Manager, PublicWorks & Infrastructure Rosanna Guerra - Human Resource Officer 1. APOLOGIES No apologies were received. 2. MINUTES OF PREVIOUS MEETING Resolved on the motion of Bob Robinson, seconded by Betty Byrd that the Minutes be

adopted subject to the following amendments:

Item No. 9 General Business:

(i) sandals should read sandshoes. (ii) shorts should read shirts.

3. BUSINESS ARISING FROM THE MINUTES Further actions are to be taken on the physiotherapy training statements of attendance – to be prepared by Betty Byrd. 4. HUNTER’S HILL OCCUPATIONAL HEALTH & SAFETY POLICY A form based on the flowchart “Resolving OH & S Issues at Hunters Hill Council” has been

prepared by Rosanna Guerra. Submissions from all staff are invited and are to be submitted to Rosanna.



5. MANUAL HANDLING STANDARDS

The Manager Public Works & Infrastructure advised on risk assessment. Documentation has been prepared for: 1. Mechanical pit cleaning 2. Litter pick up – draft stage. Council has a notice from WorkCover in this area.

6. FIRE EVACUATION Earlier documentation is to be reviewed. The Committee discussed the problems in

accounting for visitors to the building under the OH & S requirements. Some Council Chambers have a controlled sign-in, sign-out procedure for visitors. Problems with implementing some arrangements are limited by:

(i) Multiple entry – the back door is a problem; (ii) The character of the Council Chambers as being an informal environment for the

community. The issue needs to be further workshopped. Notes distributed with the Minutes are to be incorporated in the Manual Handling booklet, to

be prepared by Rosanna Guerra. Employee sign-off is to be obtained when certifications for the Manual Handling course are

distributed. Distribution and sign-offs: Greg Murphy. 7. GENERAL BUSINESS Greg Murphy:

�� Request for Provision of Traffic Training

The last training was provided in November 1999 and current certifications will expire in November. Training is being organized for all field staff. Copies of Provision for Traffic – Minor Works are to be distributed with the Minutes. Basic induction on minor works provision for traffic is to be provided by the Manager Public Works & Infrastructure.

�� Buffalo Creek Reserve – Car Park The pavement represents an OH & S exposure to the public. Don Cottee is to inspect the area and to advise the Committee on the proposed action.

8. TIME AND PLACE OF NEXT MEETING The next meeting is to be held on Wednesday, 31st July 2002 in the Council Chamber,

commencing at 2.30pm. The meeting ended at 3.30pm.



FINANCIAL IMPACT

There is no direct financial impact as a result of consideration of this report.

RECOMMENDATION




ITEM NO : 3 SUBJECT : MINUTES OF THE DOMESTIC ANIMAL WORKING

GROUP MEETING HELD ON 23RD JULY, 2002 BUSINESS PROGRAM : URBAN AMENITY – ANIMAL WELFARE REPORTING OFFICER : DON COTTEE

MANAGER PUBLIC WORKS & INFRASTRUCTURE FILE : 580/18 PRESENT

David Gaunt - Chair Clr Bruce Lucas - Mayor Betty Catelli Ros Pendrith Dennis Tritt Don Cottee - Manager, Public Works & Infrastructure 1. APOLOGIES Clr Jenni Scotford Gillian Coote 2. MINUTES OF MEETING HELD ON 25th JUNE 2002

Resolved on the motion of Betty Catelli, seconded by David Gaunt that the Minutes of the meeting held on 25th June 2002 be confirmed.

3. BUSINESS ARISING FROM THE MINUTES

�� Hurstville City Council website is to be reviewed.

�� Dennis Tritt was an apology for the meeting.

4. PLANNING FOR FIDO’S FANTASTIC FUN DAY

Mailing List

Mailing lists have been prepared.

Gladesville Vet is to provide details of commercial contacts for approaches for company sponsorship. Council is to forward letters.

The letters are to be on DAWG letterhead. Letterheads are to be prepared by Betty Catelli.



Ros Pendrith advises that vets and the breeders club details are loaded and ready for dispatch of letters.

Ros Pendrith and Dennis Tritt are to meet on 24th July to discuss sending of the letters. They are to be sent under the DAWG letterhead, signed by Chairman David Gaunt.

Annie Pool, Community Relations Officer, is to invite a number of organizations requesting assistance.

Quotations are to be obtained for 12,000 flyers by 24th July 2002. the flyers are to be yellow with block print. Quotations are to be obtained by Don Cottee and David Gaunt.

Letter boxing is to occur two weeks before the event to postcodes 2110 – 2111.

Other Planning Issues

The satisfactory planning and operation of the event requires 12 volunteers with a co-ordinator. David Gaunt and Clr Bruce Lucas are to make approaches for volunteers.

David Gaunt has offered to act as co-ordinator. A running sheet for the event is available from previous events.

Ros Pendrith is to make approach for sponsorship to ‘country retreat for dogs’. Shops are to be approached for sponsorship.

5. CORRESPONDENCE

No correspondence were received.

6. DRAFT STRATEGIC COMPANION ANIMALS MANAGEMENT PLAN

Because of the lateness of the hour, this matter was deferred to the next meeting.

It has been requested that Council’s Keeping of Animals Policy be included in the Strategic Animals Management Plan. The Manager Public Works & Infrastructure is to prepare a new draft to reflect this need.

7. GENERAL BUSINESS

Treasurer’s Report

The Treasurer reported that the current bank balance was $3,106.72 petty cash $ 93.05 Total $3,199.77

8. TIME AND PLACE OF NEXT MEETING

The next meeting is to be held on Tuesday, 6th August 2002 in the Council Chamber commencing at 7.30pm.

The meeting ended at 8.45pm.



FINANCIAL IMPACT


RECOMMENDATION


SUPPLEMENTARY REPORT OF COMMITTEES

Meeting 4130 – 12th August 2002 J11


ITEM NO : 4 SUBJECT : GENERAL PURPOSE COMMITTEE INSPECTIONS BUSINESS PROGRAM : COUNCIL MANAGEMENT & SUPPORT REPORTING OFFICER : COUNCILLOR BRUCE LUCAS FILE : 205/03 The General Purpose Committee met at 8.00am on Saturday 10th August, 2002 to conduct site inspections of matters referred to the Committee by Council.

PRESENT

Clr Peter Astridge Clr Margaret Christie Clr Susan Hoopmann Clr Bruce Lucas - Mayor Clr Richard Quinn – Deputy Mayor Clr Jenni Scotford APOLOGIES

Clr Justin Betar Clr Phillip Hart Clr Miriam Kapel The Committee undertook a site inspection of: 1. 57 Woolwich Road, Woolwich FINANCIAL IMPACT


RECOMMENDATION


K

Correspondence

K – Correspondence

4130 – 12th August, 2002

Index 1. Items 1 – 6 of Correspondence 1

.................................... Barry Smith

GENERAL MANAGER

REPORT OF CORRESPONDENCE Meeting 4130 – 12th August, 2002 K1


ITEM NO : 1 SUBJECT : CORRESPONDENCE BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT REPORTING OFFICER : BARRY SMITH

GENERAL MANAGER FILE : 200/02 1. MS. GEMMA CARROLL, ASSISTANT PRIVATE SECRETARY TO THE HON. BOB

DEBUS MP, MINISTER FOR EMERGENCY SERVICES writes acknowledging receipt of Council’s letter regarding the increase in the Fire Brigades Levy for 2002/2003 and advising that a further reply will be sent as soon as possible (370/13).

2. MRS. KERRY CHIKAROVSKI MP writes acknowledging receipt of Council’s letter regarding the increase in the Fire Brigades Levy for 2002/2003 and enclosing a recent Media Release on the issue by her colleagues, Duncan Gay MLC and Andrew Stoner MP (370/13).

Note: A copy of the Media Release is attached.

3. COUNCILLOR MIRIAM KAPEL writes to tender her resignation from the Moocooboola Festival Committee due to family and work commitments (205/24).

4. LGSA WEEKLY CIRCULAR No. 29/02 dated 19th July, 2002

ITEM 2, SAFE FOOD S37 REVIEW INTO INTEGRATION OF THE NSW FOOD SAFETY SYSTEM - In December 1998, the NSW Government established Safe Food Production NSW (SafeFood). SafeFood was established and operates under the Food Production (Safety) Act 1998. Section 73 requires the Act to be reviewed with the report to be tabled in Parliament no later than 18 December 2002. The NSW Government has released the Issues Paper: Integration of the NSW Food Safety System to facilitate input whether there should be a single agency to undertake the food safety operations currently undertaken by different government agencies. The Hon. John Kerin AM has been commissioned to undertake the Section 73 Review, which will be jointly overseen by the Ministers for Agriculture and Health. The LGSA have representation on the Section 73 Review Committee. The formal full-scale consultation part of the review process was launched with print advertising and letters from Hon. John Kerin AM in June 2002. The Issues Paper has been released, including to Councils, to facilitate discussion and input among individuals, businesses, government agencies and associations representing industry, consumer and public health advocates and scientific and technical experts. The closing date for submissions is 31 August 2002. The review will consider:



• whether a single agency should undertake the food safety operations currently undertaken by different government agencies and, if so,

• how the single agency should operate. The LGSA encourage Councils to make submissions and to forward copies to the Associations to assist with representations on behalf of Local Government. The LGSA is particularly interested in Councils’ views on: • whether there should be a single agency; • whether a reorganised Safe Food should be that the single agency; • any anticipated improvements with a single agency from a Council perspective; • any anticipated problems with a single agency from a Council perspective.

ITEM 7, TRANSFER OF PARKING RESPONSIBILITIES TO LOCAL GOVERNMENT - The Commissioner of NSW Police has authorised all Councils with authority to commence parking enforcement duties as of 22 July. This authorisation is intended to apply until such time as the Road Transport (General) (Penalty Notice Offences) Regulation 2002 takes effect, which is anticipated to be Friday, 26 July 2002. The Commissioner’s authorisation was posted on the LGSA web site: www.lgsa.org.au on Monday, 22 July 2002. Councils should have already received a Service Level Deed with the Infringement Processing Bureau, which should be signed and returned to the Bureau as soon as possible. ITEM 9, COUNCILLOR PROFESSIONAL DEVELOPMENT PROGRAM – The following modules of the Councillor Professional Development Program will be offered in the Sydney metropolitan area during the next several months. The Councillor Weekend The August Councillor Weekend will be held on 24-25 August at the Sebel Resort and Spa, Hawkesbury, Windsor. The resort has a Thalgo health spa, golf course and tennis courts. Attendees will experience mini Councillor professional development modules like lobbying, the Councillor as a change initiator, how to manage time and stress and how to give a dynamic presentation. Senior staff are also welcome to attend. Conflict of Interest Councillors would benefit from attending this half-day workshop, as it will reinforce their knowledge of conflict of interest and pecuniary interest issues. Senior staff would also benefit from attendance. The course will be held from 9.30am to 12.30pm on 4 September in the LGSA office in Sydney. The Effective Chair in Local Government Councillors and senior staff are often called upon to chair a Council sub-committee meeting, a precinct committee or a community event but chairing meetings and handling the difficult issues and tactics that arise is not an easy task. This program will assist Councillors to be a more effective chair and, in the end, save time and prevent conflict. The course will be held from 1.00pm to 4.30pm on 4 September in the LGSA office in Sydney following the Conflict of Interest course.



In addition, the Strategic Management and Lobbying for Success courses will be held in the LGSA office in Sydney on 12 September and 22 October respectively. Further details will be provided in due course.

ITEM 11, RELEASE OF REPORT OF JOINT SELECT COMMITTEE ON QUALITY OF BUILDINGS - The Minister for Planning, Dr Andrew Refshauge, announced the setting up of the NSW Parliament Joint Select Committee Inquiry to look into building standards across NSW on 12 March 2002. The committee consisted of nine members, five from the Government, three non-Government members and a cross bench member of the Legislative Council.

The inquiry was established following reports that identified serious flaws in a number of major buildings. The Joint Parliamentary Select Committee looked at the role that building certifiers should or should not be playing in ensuring the quality of workmanship in buildings across the State, examined what checks and balances exist to ensure consumers are protected and carried out an examination of the builders’ licensing scheme. The Committee released its report on 19 July 2002. The released report provides 55 recommendations within the following areas: • Building quality and the home building process in NSW; • Builders licensing and regulation of building practitioners; • Building codes and standards including recommendations relating to the understanding

and knowledge of the Building Code of Australia, Alternative Solution issues and General Building Code Issues;

• Consumer advice and information; • Planning, certification and Council issues with 15 recommendations in this area; • Dispute resolution; • Strata issues. The full report of the committee is available on the NSW Parliament web site at www.parliament.nsw.gov.au. Follow the link on the home page to the report. ITEM 12, RELEASE OF SEPP 65 – DESIGN QUALITY OF RESIDENTIAL FLAT DEVELOPMENT - The Minister for Planning, Dr Andrew Refshauge, released State Environmental Planning Policy 65 (SEPP 65) – Design Quality of Residential Flat Development on 17 July. SEPP65 has been released as a part of the Design Quality Program that was announced by the NSW Premier in October 2000. This SEPP highlights 10 design quality principles to guide architects designing residential flats and to assist Councils in assessing these developments. The principles relate to key design issues such as: • the context for design – the locality and streetscape; • scale, form and density of the building; • measures to achieve resource, energy and water efficiency; • landscape design to create useful outdoor spaces for residents; • safety and security, including ensuring public areas are safe, visible and well lit at night.



The SEPP also requires that flats of three storeys or more and with four or more dwellings must be designed by a registered architect. Building designers with appropriate experience and ability would be able to be fast tracked for registration as an architect. Under the provisions of the SEPP, developers are also required to demonstrate how their proposed flat developments relate to the existing streetscape and lodge samples of materials, finishes and colours with the applications. The SEPP also provides that developers and consent authorities can access expert professional and technical back up through Design Review Panels, which can be appointed to assist Councils to assess proposals. A copy of this SEPP and a description of the contents are available on the Planning NSW web site at www.planning.nsw.gov.au under ‘Whats New’. ITEM 16, RELEASE OF DRAFT TELECOMMUNICATION GUIDELINES BY PLANNING NSW - Planning NSW has released draft Telecommunications Guidelines for comment. These guidelines have been designed to provide advice to Councils on appropriate local planning controls for telecommunications facilities so that there is a consistent approach across NSW. The guidelines include model provisions that Councils can adopt or adapt when preparing or amending their local environmental plans for telecommunications facilities. In particular, the guidelines: • outline the Government’s policy position on the planning and provision of

telecommunications facilities; • offer technical advice to assist Councils to prepare or amend local environmental plans

that make provision for telecommunications facilities; • aim to improve understanding of the current legislation and responsibilities of the

Commonwealth, state and local governments; • discuss possible options for addressing community concerns over issues such as

electromagnetic radiation and visual impact; • encourage greater cooperation and consultation between carriers, Councils and the

community. A copy of these guidelines is available on the Planning NSW web site at www.planning.nsw.gov.au under ‘Whats New’ and Councils are invited to comment on these guidelines by Friday, 30 August 2002. The LGSA will be making a submission to these guidelines and Councils are encouraged to forward any comments for inclusion. A copy of the Index for Weekly Circular No. 29/02 is attached.

5. LGSA WEEKLY CIRCULAR No. 30/02 dated 26th July, 2002

ITEM 1, STATE ASSEMBLY OF LOCAL GOVERNMENT 2002 RESOLUTIONS - The State Assembly of Local Government 2002 held on 22 and 23 July focussed on two issues of critical importance to Local Government - Integrated Transport Strategy and Regional Infrastructure Management (regional governance). Keynote speakers included the Deputy Premier and Minister for Planning, Dr Andrew Refshauge, the Shadow Minister for Planning,



Andrew Humpherson, and Senator Sandy Macdonald, representing the Deputy Prime Minister and Minister for Transport and Regional Services, John Anderson. Other prominent speakers included: Sue Holliday, Director General, Planning NSW; Everald Compton, Inland Rail Expressway Project; Professor Bill Randolph, Urban Frontiers Program, UWS; Graham Larcombe, Liverpool City Council; Michael Deegan, Director General, Transport NSW; Dr Phillip Laird, University of Wollongong; and Terry Dene, NSW Road Transport Association. The primary objective of the Assembly was to promote constructive dialogue on these issues across Local Government, between spheres of government and with business and the community. This objective was achieved and the dialogue will be carried forward by the reconvened Whole of State Development Task Force.

The Assembly adopted a number of resolutions including the following: • Local Government seeks an affirmation of the Federal and State Government’s

commitment to addressing the divide between the city and the bush. • The three spheres of Government must therefore work together to find mechanisms to

encourage a whole of State approach, in a national context, to transport, infrastructure and regional development planning and policy development.

• There is an opportunity to develop a tri-partite working party, with Local Government as an equal partner with the other spheres of Government, to address these issues which are of such importance to the future of our whole nation.

• Local Government calls for a dramatic change in the existing migration policy and program with greater emphasis to be given to settling migrants in non-metropolitan regions. The change is to be informed by a review of population and settlement policy, including an audit of regional needs.

• Local Government calls for a real commitment by State and Federal Governments to the upgrading and expansion of railway infrastructure.

• Local Government seeks to have the principles of regional governance and a commitment to infrastructure funding accepted by all political parties at a State and Federal level.

• Transport policy should address the public transport needs of regional communities as well as urban communities and governments must provide for greater investment in public transport in all communities.

• Mechanisms need to be developed to ensure that developments that exacerbate transport problems are made to contribute to transport solutions.

• Local Government is to promote public debate on infrastructure funding with full consideration of options including infrastructure bonds and regional targeting of business migration investment funds.

• Local Government calls for national reform of the regulatory environment based on the principles of: - a consistent national regulatory environment for all modes of transport; - efficiency and equity; - an equal competitive environment for all modes of transport; - to achieve economic investment in regional areas by removing economic barriers to

investment. • Local Government calls on government and opposition parties at all levels to make a

specific commitment of funds to all policy announcements. • The Whole of State Development Task Force is to communicate regularly with Councils

to provide updates on activities and the progress of the Whole of State Development



agenda. Time should also be allocated for a briefing at the annual conferences of both Associations.

• The LGSA should develop a comprehensive discussion paper on regional governance.

Copies of the resolutions and various conference papers will be available from the LGSA website at www.lgsa.org.au. ITEM 7, UNAUTHORISED USE OF COUNCIL RESOURCES - Attention is drawn to Department of Local Government Circular 02/34 relating to the use of Council resources, such as letterhead, mobile phones, facsimile machines and communication links such as email, for State election campaign purposes. The circular points out that such use is inappropriate and Council resources should be used for Council business only. The Model Code of Conduct requires that: • a Councillor must not use Council resources for private purposes unless such use is

lawfully authorised and proper payment is made where appropriate; • a Councillor must not convert to his or her own use any property of the Council; • a Councillor must not use his or her official position to accept or acquire an unauthorised

personal profit or financial advantage (other than of a token kind). A Councillor should at all times be scrupulously honest in the use of Council resources of all kinds, both physical and human. Use of those resources should be in accordance with the Council’s policies concerning payment of expenses and provision of facilities adopted under Section 252 of the Local Government Act. ITEM 8, NSW LEGISLATION WEB SITE - The NSW Parliamentary Counsel’s Office has recently launched its legislation website, www.legislation.nsw.gov.au. The legislation website contains all NSW Acts and subordinate legislation, including planning instruments, and provides status information and advanced searching facilities. It includes historical and repealed versions of legislation to assist in establishing the law as it was at a given time, and an archival collection of NSW legislation as it was originally made (going back to 1990). The site is to be developed over the next two years and the Parliamentary Counsel’s office encourages feedback and suggestions from users. Training seminars on how to use the site will be available from staff of the Parliamentary Counsel’s Office for the next three months. Bills introduced into Parliament will continue to be available on the Parliament House website, www.parliament.nsw.gov.au, and information guides about legislation will continue to be available from the Parliamentary Counsel’s Office. ITEM 9, EXHIBITION OF DRAFT CATCHMENT BLUEPRINTS - Draft Southern Sydney and Sydney Harbour Catchment Blueprints are now on exhibition, with public comment to be submitted to the Minister for Land and Water Conservation by 30 August. The Catchment Blueprints are an integrated, whole-of-Government strategy, which aims to direct policy and action on issues that relate to natural resource management including



vegetation and water management, planning, development, community involvement and education. The draft Blueprints were developed by the Southern Sydney and Sydney Harbour Catchment Management Boards. Copies of the Blueprints can be downloaded from the website: www.dlwc.nsw.gov.au/care/cmb/blueprints/index.html or by contacting the Parramatta office of the Department of Land and Water Conservation to request a hard copy.

Draft Catchment Blueprints are also on exhibition in various Council foyers and libraries. ITEM 10, NETWASTE CONFERENCE - The inaugural NetWaste Discovering Environmental Enterprise Conference will be held in Orange from 11-13 September 2002. NetWaste is a collaborative waste management project sponsored by CENTROC and OROC, bringing together 31 regional Councils with the vision to establish a waste management model to ensure cost effective environmental best practice for all involved. It is with this vision in mind that the conference has been developed incorporating industry feedback to allow state-wide Councils, industry professionals, organisations and a diverse range of private companies to recognise and discuss waste management and environmental enterprise development issues affecting regional Australia. Identifying the practical applications of regional innovation and excellence in waste management and resource recovery, while highlighting the potential business development opportunities these applications could bring to regions throughout the State, will make the conference of interest to Councils concerned with ecologically sustainable growth. The conference will also explore issues of regional collaboration and networking, with a focus on international enterprise development, waste handling facility costing and operation, research and learning, market linkages for resource recovery and the political influences in regional environmental enterprise development. Presentations will be complemented by a choice of field trips to a range of regional best practice sites during Day 2 and a select trade exhibition on Day 3. A copy of the Index for Weekly Circular No. 30/02 is attached.

6. LGOV WEEKLY, ISSUE 31/02 dated 2nd August, 2002

ITEM 1, INTRODUCING LGOV NSW - The Presidents of the Local Government Association and the Shires Association have announced that, from 1 August 2002, they would be jointly represented by Lgov NSW, a new unincorporated joint venture. Lgov NSW is the new name for the LGSA. The existing structure has been formalised and replaces the Joint Executive Committee of the Local Government and Shires Associations (LGSA) of NSW but the staff, services and commitment to Local Government remain unchanged. Lgov NSW will continue to provide support and advice to member Councils in achieving their objectives.



A joint venture agreement recognises the 70/30 share of the Local Government Association and the Shires Association respectively. The introduction of Lgov NSW is a means of bringing the two Associations closer together with a cooperative body representing the interests of both groups and speaking with one powerful voice. Contact details remain the same but the newwebsite address is www.lgov.org.au.

ITEM 2, LOCAL GOVERNMENT COMMUNITY AWARDS - Winners of the annual R H Dougherty Awards, 2002 Australia Day Local Community Awards and 2002 NSW Local Government Youth Week Awards were announced at the Local Government Awards Evening in Sydney on Wednesday, 31 July. The winners of the 2001 Annual Community Report Award are Hunter’s Hill Council, Greater Taree City Council and Bankstown City Council.

ITEM 9, WATER SENSITIVE URBAN DESIGN (WSUD) PROJECT - The Water Sensitive Urban Design (WSUD) project aims to raise the ability of Council staff to assess and implement WSUD principles in the Sydney Region. Western Sydney Regional Organisation of Councils (WSROC), Sydney Coastal Councils Group (SCCG) and the Upper Parramatta River Catchment Trust (UPRCT) have been funded by the Stormwater Trust to provide this project for the benefit of all Councils in the Sydney region. There will be a project launch with the NSW Minister for Planning, followed by a seminar about the project and how water sensitive urban design can benefit the environment and economics. The launch will be at the Café in Bicentennial Park, Homebush Bay on 23 August at 9.30am. Water Sensitive Urban Design involves using urban stormwater treatment as a design feature at the single lot to subdivision scale. When considered in the early design phase, WSUD can offer significant cost savings over the traditional pits and pipes method. Effective management of stormwater on-site can improve downstream water quality and reduce local flooding. Two Project Officers, John Dahlenburg and Reid Butler, have been employed to provide information and expertise to Council staff through a series of capacity building activities. These include seminars on cost comparison between WSUD and traditional drainage, addressing salinity issues and best practice design. Site visits to some of the WSUD demonstration sites around Sydney will be held in conjunction with the workshop topics. A major component of the project is the adaptation for use in Sydney of WSUD planning provisions from around the world, including those developed by the Lower Hunter and Central Coast Regional Management Strategy. The provisions will be tested and fine-tuned by applying them to real examples that Councils are currently dealing with or on projects Councils wish to develop. The Sustainable Water Challenge is a method of gaining hands-on experience in implementing WSUD principles, and finding out how the planning provisions apply to real cases. The Project Officers will facilitate presentations from industry experts to help the teams with specific



issues. All the Councils involved are being asked to enter a site, a design or just a staff team structure in the challenge to gauge their success against the achievements of others. This will allow the transfer of ideas and experience between Councils and ensure an enjoyable event at the end of the project. A copy of the Index for Lgov Weekly Issue No. 31/02 is attached.

FINANCIAL IMPACT


RECOMMENDATION

That the correspondence be received and noted.

M

General Business

M – General Business

4130 – 12th August, 2002

Index 1. Meetings – Various Committees of Council 1

.................................... Barry Smith

GENERAL MANAGER

REPORT OF GENERAL BUSINESS Meeting 4130 – 12th August, 2002 M1


ITEM NO : 1 SUBJECT : MEETINGS - VARIOUS COMMITTEES OF COUNCIL BUSINESS PROGRAM : MANAGEMENT & COUNCIL SUPPORT REPORTING OFFICER : GENERAL MANAGER FILE : 205/01 PURPOSE DATE TIME LOCATION Ordinary Meeting of Council 12/08/02 7.30pm Council Chamber School Principals Liaison Committee 14/08/02 12.30pm Large Hall Young in Art Working Party 14/08/02 4.00pm Hunters Hill Public

School Moocooboola Festival Committee 14/08/02 6.00pm Council Chamber Parks & Trees Advisory Committee 20/08/02 7.45am Council Chamber Public Transport & Traffic Advisory Committee 20/08/02 7.30pm Council Chamber Conservation Advisory Panel 21/08/02 7.00pm Chamber Hunters Hill – Le Vésinet Friendship Committee 21/08/02 7.30pm Small Hall Occupational Health & Safety Committee 22/08/02 2.30pm Council Chamber Ordinary Meeting of Council 26/08/02 7.30pm Council Chamber Gladesville Road Community Centre Management Committee

29/08/02 2.00pm 46 Gladesville Road

Children’s Services Committee 03/09/02 7.30pm Council Chamber Ordinary Meeting of Council 09/09/02 7.30pm Council Chamber Bushland Management Working Group 10/09/02 2.30pm Council Chamber Hunters Hill Senior Support Group 16/09/02 10.00am Small Hall Access Advisory Committee 19/09/02 12.30pm Council Chamber Art & Craft Advisory Committee 26/11/02 5.30pm Council Chamber Cowell Street Joint Development Working Party TBA Domestic Animal Working Group TBA Environmental Management Committee TBA Hunters Hill Traffic Committee TBA Local Place Names Committee TBA Note: Details relating to Working Parties will be included as the meetings are arranged.

FINANCIAL IMPACT


RECOMMENDATION


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