ORDINARY MEETING OF COUNCIL
Burcher
18 March 2015
commencing at 10.00am
This is Page No.2 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher Hall
LACHLAN SHIRE –THE HEART OF NSW
Our Vision:
For the Lachlan Shire to be a resilient community
providing economic and social growth, through
evolving, agricultural, business and mineral
activities
Mission:
To engage the community, providing and
delivering progressive services whilst implementing
a long term strategic plan leading to the social and
economic benefit of the community
This is Page No.3 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
ORDINARY MEETING 18 MARCH 2015
TABLE OF CONTENTS
1.0 CONFIRMATION OF THE MINUTES .............................................................................................................. 5
2.0 LEAVE OF ABSENCE ......................................................................................................................................... 5
3. MAYORAL MINUTE .......................................................................................................................................... 6
3.1 WESTERN DIVISION CONFERENCE ................................................................................................................ 6
3.2 DEATH OF CR PENNY .................................................................................................................................... 7
3.3 MEETING .................................................................................................................................................... 8
4.0 PUBLIC FORUM ............................................................................................................................................... 9
5.0 DISCLOSURE OF INTEREST ............................................................................................................................. 10
6.0 GENERAL MANAGER ..................................................................................................................................... 11
6.1 GENERAL MANAGERS REPORT - MONTH OF MARCH 2015 .......................................................................... 11
6.1 REVIEW OF LEGAL SERVICES....................................................................................................................... 11
6.2 UPDATED/NEW POLICIES ........................................................................................................................... 13
6.3 UPDATED PLANS/STATEMENT ................................................................................................................... 14
6.5 BUSINESS CONTINUITY PLAN ..................................................................................................................... 16
6.2 COMMUNITY SERVICES AND GOVERNANCE ..................................................................................................... 20
6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE ................................................................................ 20
6.2.2 FINANCE AS AT 28 FEBRUARY 2015 ........................................................................................................... 21
6.3 ENVIRONMENT AND PLANNING .................................................................................................................... 25
6.3.2 DEVELOPMENT ACTIVITY - MONTH OF FEBRUARY 2015 ......................................................................... 36
6.3.4 CONDOBOLIN SRA GROUND HALL - UPDATE .......................................................................................... 44
6.3.6 PETITION TO KEEP FIFIELD WASTE MANAGEMENT FACILITY OPEN .......................................................... 52
6.4 INFRASTRUCTURE SERVICES .......................................................................................................................... 59
6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – MARCH 2015 ............................................................ 59
6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 28 FEBRUARY 2015 ............................. 75
6.4.3 DUST SEAL FOR “MOGAL PLAIN” MR7514 NYNGAN ROAD ...................................................................... 84
6.4.4 STREET TREE REMOVAL ......................................................................................................................... 89
6.4.5 RURAL ADDRESSING – ROAD NAMING REQUEST .................................................................................... 97
6.4.6 PANEL TENDERS ................................................................................................................................. 100
6.4.7 REGIONAL CONTRACT – SUPPLY AND DELIVERY OF BITUMEN EMULSION ............................................. 105
6.4.8 REGIONAL PANEL CONTRACT - SUPPLY AND DELIVERY OF ROAD SIGNS ................................................ 108
6.4.9 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN ............................................................ 111
7.0 DEPUTATIONS ............................................................................................................................................. 115
8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR & DEPUTY MAYOR ............................................ 116
9.0 NOTICES OF MOTION .................................................................................................................................. 117
9.1 NOTICE OF MOTION 1 – CR PHILLIPS, CR SAUNDERS AND CR SCOTT .......................................................... 117
10.0 DELEGATES REPORT ................................................................................................................................ 118
11.0 CORRESPONDENCE ................................................................................................................................. 119
12.0 COMMON SEAL ...................................................................................................................................... 120
This is Page No.4 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN ................................................................................... 121
14.0 MATTERS RULED URGENT BY THE MAYOR.............................................................................................. 122
15.0 CONSIDERATION OF CONFIDENTIAL BUSINESS MATTERS ....................................................................... 123
15.1 REASONS FOR CONFIDENTIALITY ......................................................................................................... 123
15.2 FRANK WHIDDON MASONIC HOMES (ACTING G.M.) ............................................................................ 124
This is Page No.5 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
1.0 CONFIRMATION OF THE MINUTES
RECOMMENDATION
That the Minutes of the Ordinary Council Meeting held 18 February 2015 be received
and noted.
That the Minutes of the Extra Ordinary Council Meeting held 21 January 2015 be
received and noted.
(/)
2.0 LEAVE OF ABSENCE
RECOMMENDATION
That leave of absence be granted for
(/)
This is Page No.6 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
3. MAYORAL MINUTE
3.1 WESTERN DIVISION CONFERENCE
EXECUTIVE SUMMARY
The Annual Western Division Conference was held at Condobolin on 22/24 February
2015. Cr Medcalf was re-elected Chair of the Division.
RECOMMENDATION
I. That Council offer congratulations to Cr Medcalf on his re-election
II. That Council thank staff for their part in the Conference arrangements
III. That local organisations and individuals who assisted be also thanked
IV. That Council contribute the membership fee of $ 2,034.00 to the Division
REPORT
The Western Division Annual Conference as held in Condobolin on 22/24 February,
2015. The Conference was attended by the Hon. Kevin Humphries, Minister for Natural
Resources, Lands and Water, Minister for Western NSW and Cr Keith Rhoades,
President of LGNSW.
Fifty delegates attended and ten Councils were represented.
Feedback from those attending has been positive.
Cr John Medcalf (Lachlan Shire) was re-elected unopposed as Chairman of the Division.
This is Page No.7 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
3.2 DEATH OF CR PENNY
EXECUTIVE SUMMARY
The former Mayor of Forbes Shire council, Cr Ron Penny, died on 21 February, 2015. Cr
Phyliss Miller has been elected Mayor of Forbes.
RECOMMENDATION
I. That this information be noted
II. That a message of condolence be forwarded to Cr Penny’s family
III. That Cr P. Miller be congratulated
REPORT
Cr Ron Penny, a long-service member of Forbes Shire Council, passed away on 21
February, 2015. Cr Penny had been Mayor of Forbes since September 2010 and
recently resigned due to illness
Cr Frankel represented Council at the funeral in Forbes.
Cr Phyliss Miller, a former Mayor, has been elected to that position.
This is Page No.8 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
3.3 MEETING
EXECUTIVE SUMMARY
The General Manager and I attended a regular meeting held at Boorowa on 26 February
2015.
RECOMMENDATION
That this report be received.
REPORT
The group met at Boorowa on 26 February 2015. The following report of relevant
proceedings is for the information of Council.
1. Weight of Loads Group
This Group, run by Wellington Council, has now been disbanded due to declining
membership.
2. Water Security
The State Government has chosen Cranky Rock on the Belubula River as a new
dam for the Central West.
3. Health
has approached the Minister for Health and the Minister has agreed to provide
support for Local Government to fund infrastructure such as doctors’ surgeries.
4. Figures indicate it has achieved savings for the Region of $2.0 million since
December 2012.
5. Successfully applied to become a Trial Joint Organisation. $300,000 is available
from the State Government to help fund Pilot JO activities
The JO will undertake:
Regional strategic planning
Inter-governmental collaboration
Regional leadership and advocacy
Operational support to member councils
Governance, resourcing and administration
Evaluation
Next Meeting (28 May) will be held at Parliament House, Sydney.
This is Page No.9 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
4.0 PUBLIC FORUM
This is Page No.10 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
5.0 DISCLOSURE OF INTEREST
The provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Code
of Conduct regulate the way in which Councillors and staff of Council conduct themselves
to ensure that there is no conflict between their private interests and their public trust.
The Act prescribes that where an official of Council (or a Committee of Council) has an
interest in a matter to be considered at a meeting of the Council (or Committee), that
interest must be disclosed as soon as practicable after the start of the meeting and the
reasons for declaring such interest.
RECOMMENDATION
That Councillors and staff now disclose any interest in the matters under
consideration at this meeting, describe the nature and type of interest, and in the
case of ‘less than significant on pecuniary interests’ the reasons why they consider
the interest to be non significant.
(/)
This is Page No.11 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.0 GENERAL MANAGER
6.1 GENERAL MANAGERS REPORT - MONTH OF MARCH 2015
Author: A. McCormack
Trim: 13.6.6.1
6.1 REVIEW OF LEGAL SERVICES
EXECUTIVE SUMMARY
The recent Better Practice Review (BPR) has identified a need to review the provision
of legal services to Council.
RECOMMENDATION
That Council establishes a Legal Panel of:
Lindsay Moore & Co.
Marsdens
Brian Williamson,
but acknowledging that other specialist advice may be required from time
to time.
REPORT
The recent BPR investigated the provision of legal services to Council, and suggested
a Panel of Legal Advisors be established.
Historically, Council has used local Solicitors, Lindsay Moore & Co, but has on
occasions, sought the advice of other legal service providers.
Lindsay Moore and Co. is paid an annual retainer which allows Council to readily
access those services locally, often without charge.
Marsdens are well known Local Government specialists, particularly in planning and
contract law. They are based in Campbelltown and service many client Councils.
MEETING TYPE: Ordinary Meeting DATE: 18 March, 2015
This is Page No.12 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
Brian Williamson is a boutique workplace relations practice, currently with 14 NSW
Council clients.
FINANCIAL IMPLICATIONS
Legal services, except covered by the retainer, will be a cost to Council
RISK IMPLICATIONS
Low.
REFERENCE TO DELIVERY PLAN
4.7.1 Council is financially sustainable and provides services expected by the
community.
This is Page No.13 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.2 UPDATED/NEW POLICIES
ATTACHMENTs
EXECUTIVE SUMMARY
Following the Better Practice Review (BPR) several Policies have been identified as
requiring introduction or updating. Two of these Policies are mentioned below.
RECOMMENDATION
That the policies be submitted for adoption at either the April or May Meeting.
REPORT
The BPR identified a need for Council to adopt some Plans and Policies.
Drafts of policies have been prepared. It is intended to circulate the documents with
a view to their adoption at a later date. Comments from Councillors would be welcome
at any time before adoption.
The Policies are:
Legislative Compliance Policy
Interaction between Councillors and Staff Policy (update)
All new Policies, together with those already in place, will be prepared in a standard
format, with version control. The Policy Register (which appears on Council’s website)
will be updated. Staff will receive training on the new Policies, where relevant.
The Penrith City Council has provided input into the development of these Policies
and Plans. That course of action was in fact suggested in the BPR.
This is Page No.14 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.3 UPDATED PLANS/STATEMENT
ATTACHMENTs
EXECUTIVE SUMMARY
Following The Better Practice Review (BPR), Council’s attention has been drawn to
the need for several Council Plans to be adopted, and a Statement of Business Ethics
to be prepared.
RECOMMENDATION
That the Plans and Statement be noted, and submitted to a future meeting for
consideration and adoption.
REPORT
The BBR noted the need for Council to have several internal Plans in place.
Comments from Councillors would be welcome at any time prior to adoption.
The Plans are:
Business Continuity Plan
Risk Management Plan
Privacy Management Plan, (adopted from the Model Plan produced by the
Division of Local Government, January, 2013).
Statement of Business Ethics
FINANCIAL IMPLICATIONS
Nil
RISK IMPLICATIONS
These Plans and Statement have been prepared to reduce exposure to risk.
REFERENCE TO DELIVERY PLAN
4.7.1 Council is financially sustainable and provides services expected by the
community
This is Page No.15 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.4 COMMUNITY INFRASTRUCTURE PROJECTS POLICY
ATTACHMENT
EXECUTIVE SUMMARY
To relieve community organisations of the burden of complying with GST obligations
when community infrastructure is involved, a Policy has been produced which will give
effect to this system of relief.
RECOMMENDATION
That this Policy be advertised for comment.
REPORT
It is of benefit to Council to have community groups constructing or improving public
infrastructure. Even though these assets belong to the Council, community groups
still must be mindful of GST obligations.
The attached Policy relieves the community groups of that responsibility in certain
circumstances.
The essence of the Policy is that Council pays the costs, and the community groups
reimburse Council.
This is Page No.16 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.5 BUSINESS CONTINUITY PLAN
ATTACHMENT
EXECUTIVE SUMMARY
Business Continuity Planning (BCP) helps Council to be prepared for disruptive events
by providing information, actions and considerations of the services that Lachlan Shire
will provide before, during and after a disruptive event, along with capturing an
understanding of future areas for improvement. A well prepared plan also assists in
decision making, saves significant time and reduces unnecessary stress.
RECOMMENDATION
That the information be noted.
REPORT
As an outcome of the Office of Local Government Better Practice Review, it was
identified that council did not have an adequate plan in place to address the impact of
adverse events in its business operations and as such the service delivery to the
Lachlan Shire Community.
Council has developed a Business Continuity Plan to enable the priority business
functions to continue operating should a business continuity event ever occur.
The objective of this Disaster Recovery Plan is to provide a readily accessible,
useable and thorough document which enables Lachlan Shire Council to;
• Follow an agreed, tried and systematic approach for the management of any
disaster
• Implement procedures to maintain essential services through the disaster
recovery periods
• Re-establish services and operations as quickly and efficiently as possible
• Minimise the effect on the community, staff, contractors, volunteers and Council
• Identify those more critical aspects of Council Services which may be exposed
to risk from natural or manmade disasters
This is Page No.17 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
• Define present actions which will minimise loss or damage should disaster
occur
• Adopt strategies to maintain Councils services through periods of disruption to
Information Technology and related operations.
• Recover lost accommodations equipment and facilities as soon as possible.
This plan is to be reviewed at least once annually and the review is to examine the
effectiveness of the plan based on activation, exercise or recommendations from
interested parties. Reviews are to be conducted by the Manager of Information
Services
FINANCIAL IMPLICATIONS
Nil – Report prepared in house.
RISK IMPLICATIONS
This plan has been prepared to reduce exposure to risk
REFERENCE TO DELIVERY PLAN
4.7.1 Council is financially sustainable and provides services expected by the
community
The adoption of the Business Continuity Plan, will allow Council to develop a capacity
to prepare for, prevent, respond and recover from potential and real business
interruption events, by minimising the disruptions to its own business operations.
TERRI CLARK
INFORMATION SERVICES MANAGER
This is Page No.18 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
MEETINGS AND EVENTS
I have attended and participated in the following external meetings and events
representing Council since 10 February 2015.
11/02/15 Meeting Cr Brady and Heather Blakely
13/02/15 Helipad Meeting, Kim Jones
13/02/15 Fit for the Future Discussion Allegra Zakis, PCC
17/02/15 GM PCC & Partnership Officer, PCC Condobolin
18/02/15 Ordinary Council Meeting
19/02/15 Meeting with Moore & Co, their offices.
19/02/15 Teleconference with OLG on Better Practice Review
23/2/15 Western Division Conference
24/2 2015 Western Division Conference
25/2/15 Whiddon Homes Group – Meeting in Sydney with Mayor
26/02/15 Board Meeting Boorowa with Mayor
04/03/15 Councillors Strategic Briefing Session
09/03/15 Community Safety Precinct Meeting, Parkes, with Mayor
11/03/15 Whiddon Sub-Committee Meeting, Mayor, Cllrs Scott & Medcalf
MEDIA UPDATE
No Media Releases this month
LACHLAN SHIRE COUNCIL FACEBOOK POSTS
This is Page No.19 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
17/2/2015 Condobolin Skate Park Closure
18/2/2015 Tottenham Waste Facility Closure
20/2/2015 Condobolin Swimming Pool Closure
20/2/2015 Condobolin revised tip opening hours
20/2/2015 Standalone Council
27/2/2015 Level Crossing upgrades at Tullamore
27/2/2015 Latest Water Restrictions
5/3/2015 Change of closure of Tottenham Waste Facility
This is Page No.20 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.2 COMMUNITY SERVICES AND GOVERNANCE
6.2.1 DIRECTOR COMMUNITY SERVICES AND GOVERNANCE
Author: G Thomson
TRIM: 13.6.6.2
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.2.1
This is Page No.21 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.2.2 FINANCE AS AT 28 February 2015
Author: J Chapman
TRIM: 13.6.6.2
Community
Strategic Plan
Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council.
Delivery
Program
4.7.1 Council is financially sustainable and provides services at a level
expected by the community.
Operational
Plan
Council’s long term financial plan is sustainable.
RECOMMENDATION
That Council notes the payment of accounts totaling $6,327,023.73 and the level
of investments as detailed in the investments report.
INTRODUCTION
This report advises Council of the payment of accounts for February 2015 and levels
of investment as at the 28 February 2015.
BACKGROUND
PAYMENT OF ACCOUNTS
Accounts paid for the months of February 2015 totaling $6,327,023.73 have been fully
checked and certified as to receipt of goods and/or the provision of service, prices,
computations and castings, by the relevant Council officer. Included in this amount
was $4,000,000 expenditure involving investment of funds. $1,500,000 in Term
Deposits matured during February 2015.
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.2.2
This is Page No.22 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
This is Page No.23 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
Investments as at 28 February 2015
DATE
PLACED
DUE
DATE INSTITUTION PRODUCT TYPE
PRODUCT
RATING RATE FACE VALUE
% OF
PORTFOLIO MARKET VALUE
Call NAB Call AA- 2.850% 1,215,761.11 5.33% 1,215,761.11
12/09/2013 10/03/2015 Rabo Term Deposit A+ 3.960% 2,000,000.00 8.76% 2,000,000.00
17/09/2014 17/03/2015 Bendigo Bank Term Deposit A- 3.500% 499,999.00 2.19% 499,999.00
17/09/2014 17/03/2015 Bendigo Bank Term Deposit A- 3.500% 499,999.00 2.19% 499,999.00
19/11/2014 14/04/2015 ME Bank Term Deposit BBB+ 3.500% 1,000,000.00 4.38% 1,000,000.00
12/05/2014 12/05/2015 Rabo Term Deposit A+ 3.650% 1,000,000.00 4.38% 1,000,000.00
31/05/2012 1/06/2015 Bank of Queensland Term Deposit A- 5.250% 1,300,000.00 5.70% 1,300,000.00
20/02/2015 20/07/2015 NAB Term Deposit AA- 3.100% 500,000.00 2.19% 500,000.00
20/02/2015 20/08/2015 NAB Term Deposit AA- 3.130% 500,000.00 2.19% 500,000.00
13/01/2015 13/10/2015 Bendigo Bank Term Deposit A- 3.650% 499,999.00 2.19% 499,999.00
13/01/2015 13/10/2015 Bendigo Bank Term Deposit A- 3.650% 499,999.00 2.19% 499,999.00
7/11/2013 9/11/2015 Investec Term Deposit BBB- 4.250% 400,000.00 1.75% 400,000.00
7/11/2013 9/11/2015 ING Bank Term Deposit A- 4.100% 1,300,000.00 5.70% 1,300,000.00
20/02/2015 14/12/2015 NAB Term Deposit AA- 3.130% 1,500,000.00 6.57% 1,500,000.00
21/01/2015 21/01/2016 NAB Term Deposit AA- 3.530% 500,000.00 2.19% 500,000.00
6/05/2011 5/05/2016 Investec Term Deposit BBB- 7.650% 1,000,000.00 4.38% 1,000,000.00
29/05/2014 28/05/2016 NAB Term Deposit AA- 3.950% 800,000.00 3.50% 800,000.00
31/05/2014 31/05/2016 Quay CU Term Deposit NR 3.500% 1,109,911.89 4.86% 1,109,911.89
31/05/2012 31/05/2016 Investec Term Deposit BBB- 5.470% 900,000.00 3.94% 900,000.00
13/10/2014 13/10/2016 Rural Bank Term Deposit A- 3.750% 1,000,000.00 4.38% 1,000,000.00
27/02/2015 27/02/2017 AMP Bank Term Deposit A+ 3.400% 1,500,000.00 6.57% 1,500,000.00
1/06/2012 31/05/2017 Rabo Term Deposit A+ 5.900% 1,300,000.00 5.70% 1,300,000.00
19/11/2014 19/11/2018 Bendigo Bank Term Deposit A- 4.100% 499,999.00 2.19% 499,999.00
29/05/2014 28/05/2019 ME Bank Term Deposit BBB+ 4.700% 1,000,000.00 4.38% 1,000,000.00
19/11/2014 19/11/2019 Bendigo Bank Term Deposit A- 4.350% 499,999.00 2.19% 499,999.00
UBS UBS Cash Management 147.16 0.00% 147.16
22,825,814.16 100.00% 22,825,814.16
This is Page No.24 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
STATEMENT OF CASH BOOK BALANCES AS AT 28 February 2015
GENERAL
Opening Balance 1/02/2015 686,527.50
Add: Receipts 6,744,932.55
Less: Payments -6,327,023.73
Closing Balance 28/02/2015 $1,404,436.32
Consolidated Overdraft arranged with Bank is $500,000.00.
I hereby certify that the bank accounts have been reconciled with the Councils
accounts as at 28 February 2015.
ENGAGEMENT
Council’s investments are discussed with and monitored by CPG Research and
Advisory which have been retained for this purpose.
FINANCE AND RISK
The investment environment continues to operate at a lower interest level. This is
unlikely to change in the short term. Council’s investment advisor recommends that
where cash flow permits investments should focus in the three to four year range
where rates are more attractive.
CONCLUSION
Investments will continue to be managed so Council can meet its cash commitments
when they fall due. Where possible, investments will target longer terms.
John Chapman
ACTING CHIEF FINANCIAL OFFICER
Gordon Thomson
DIRECTOR COMMUNITY SERVICES AND GOVERNANCE
This is Page No.25 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.3 ENVIRONMENT AND PLANNING
6.3.1 DIRECTOR ENVIRONMENT AND PLANNING – REPORT FOR MARCH
2015
Author: A. Johns
TRIM: 13.6.6.4
Community
Strategic Plan
Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council
Delivery Program 4.7.3 Council’s decision making is equitable and ethical
Operational Plan Council decision making and operational activities meet
regulation and community expectation
RECOMMENDATION
That Council notes the Director Environment and Planning Report for March
2015.
INTRODUCTION
What follows is a summary of the activities of the Director Environment and Planning
for the last month.
PROJECT AND STRATEGIC UPDATE
Cemetery Policy on exhibition
The Draft Condobolin Cemetery Policy has been publicly exhibited. The exhibition
period ended on 3 March 2015. A further report is contained within this business paper
MEETING TYPE: Ordinary Meeting ITEM NO.: 6.3.1
DATE: 18 March 2015
This is Page No.26 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
such that Council can consider adoption of the Policy after considering the three
submissions received.
LGMA Challenge
Council will be once again competing in the LGMA Challenge. A Council team
consisting of a mix of staff from across the organisation went head-to-head with
metropolitan Councils on 17 March 2015. Further information will be provided to a
future Council meeting.
2015-16 Public Reserves Management Fund Program Open
The 2015-15 Public Reserves Management Fund Program opened on Monday 9
March 2015 and close on Friday 10 April 2015. Grants and low interest loans of up to
$2million are available. The Public Reserves Management Fund Program provides
financial support for the development, maintenance and improvement of public
reserves. PRMFP funds are allocated each financial year to reserve managers
through a robust assessment process.
A committee of Council staff will be formed to ensure that a grant application is
lodged for the replacement of the SRA Pavilion. Given the scope of the project,
Council should consider the possibility of borrowing money, in addition to any grant
funds awarded, in order to complete the project.
Building Services Update
Since our last report, the Building Services Team has been engaged in maintenance
of many Council fixed building assets. Work Health Safety works have also been
undertaken, including repair works to each of Council’s three Caravan Parks.
Condobolin Skate Park
The Contractor installing the shade structure footings at the Condobolin Skate Park
struck rock which required a specialist heavy auger from Sydney to be brought to
site. Design details were amended by the certifying engineer and the footings were
This is Page No.27 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
locked into the rock shelf. The shade structure proper is programmed for erection on
the 11 March 2015, closely followed by the installation of the water reticulation,
installation of park furniture and grassing of the slopes around skate infrastructure.
Doctors Housing
The reallocation of the house occupied by the former General Manager to the Doctor
and the refurnishing of the same has occurred with a new tenancy lease with Ochre
Health pending final inspections. The unit in Macgregor St vacated by the Doctor
who moved into the house occupied by the former General Manager will then be
brought online to accommodate an additional Doctor for Ochre Health. This Doctor is
currently in private rental accommodation.
The three bedroom house in McGregor St, currently occupied by the Acting General
Manager, is programmed to be brought back to an acceptable standard for Tenancy
Agreement.
The air-conditioner issues being experienced at both Condobolin Doctors houses
have been rectified with the replacement of both units. This will save Council long
term maintenance funding.
Caravan Parks
All Caravan Parks are performing a quality service and has been recognised with
quality feedback and positive reports from visitors. Occupancy rates across all three
parks are up on projected figures.
Development Application for Community Centre Lift
The Development Application for the Community Services Lift Project has been
assessed. Council officers have forwarded the assessment onto Penrith City Council
who have agreed to undertake a peer review of the assessment. This practice is
common amoungst Councils that assess their own development applications and it
give the process more rigour. Indicative timelines have been forwarded to the
funding bodies. Planned installation for the lift is now May 2015.
This is Page No.28 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
Melrose Street Medical Centre
Completion Certificate has been issued for the new Condobolin Medical Centre. All
Retention Sums required of the contract have been released for the project.
Consultation and Planning is progressing for the remainder of the work to the old
Medical Centre but Councillors should note that the budget was severely reduced by
electrical upgrade works that was required by Essential Energy. Attempts at having
this money returned to Council have not been successful.
Tottenham Hall
Extra transitional work is required and under way to the Tottenham Hall to bring
previous work into compliance and repair risks associated with access and egress.
The old vandal proof grills will be refurbished and placed back over the eastern wall
windows at the request of the Tottenham community.
Privately Rented Council housing
Building Services is the process of reviewing rental rates in consultation with the
occupants of all nineteen domestic dwellings owned by Council. This review will be
done in consultation with local real estate agents. All outstanding Tenancy
Agreements will be brought into currency by 30 April 2015.
Fifield Community Hall
New locally sourced aluminum seats are programmed for installation this month to
the front of Fifield Hall. This has come about at the request of the Fifield community.
Other building projects include:
Roof repairs have been carried out on the Condobolin Museum, repairs are
underway to the collapsed flooring at the Condobolin Tennis Club.
The Lake Cargelligo Memorial Hall Toilet Project work has commenced and is
progressing well.
Minor repair and WHS work is still progressing at Gum Bend Lake Amenities
in accordance with the feedback reports from visitors.
Tag and Test for 2015 has been completed at the Riverview Caravan Park
and is programmed for all Caravan Parks, Child Care Centres, HACC, all
This is Page No.29 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
shire Libraries, Lake Tourist Centre and Condobolin Administration Block in
the near future.
Repair work is progressing on the evaporative cooler cowls to the Tullibigeal
Hall.
Meetings and Events
I have attended and participated in the following external meetings and events
representing Council:
19/02/15 Meeting with resident from Orange Street regarding unauthorized
development.
19/02/15 Veterinary Clinic Meeting
20/02/15 Local Government Challenge Meeting
23/02/15 Waste Budget Meeting
24/02/15 Planners Meeting – Orange
24/02/15 Department of Planning & Environment - Secretary's visit – Dubbo
25/02/15 Solar Provider Meeting
25/02/15 Local Government Challenge Meeting
26/02/15 Technical Working Group Meeting – Orange
02/03/15 Central West Regional Planning Advisory Group – Bathurst
03/03/15 Environment and Planning Stream Briefing
03/03/15 MANEX
04/03/15 Strategic Briefing Session for Councillors
04/03/15 EDAP Committee Meeting Teleconference
04/03/15 Heritage Committee Meeting
06/03/15 Bathurst Street Premises
06/03/15 Proposed SRA Hall Internal Meeting
09/03/15 Helipad Meeting
10/03/15 Local Government Management Challenge Meeting
11/03/15 Local Land Services Meeting
11/03/15 Drum Muster discussion with Phil Tucker
11/03/15 Waste Management - Preview Draft Budget 2015-2016
11/03/15 Preview Draft Budget Environment and Planning
This is Page No.30 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
ACTIVE RESOLUTIONS
Date Detail Action taken to date Anticipated
date of
completion
Resolved That investigations
be made for an ablutions
block at the Fifield Recreation
Grounds
Update: In 2011
Council installed a
septic tank at the
Fifield Recreation
Ground, with the
intention of being able
to transport Council’s
portable toilet block to
site for use during
events held at the
ground. While this
has worked well,
there are still funds
remaining from the
original allocation to
the project, and
Council staff and the
community have
been investigating
ways in which to use
this left over amount
to have a more
permanent option
installed at the
ground. This amount,
$8,580.00, is
nowhere near
sufficient to construct
a traditional public
Completed
This is Page No.31 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
toilet at the site, so a
number of different
options have been
considered. It
appears that the most
cost effective option
is to install a single
unisex accessible
toilet. The same type
has been
recommended for the
Kiacatoo Hall. While it
is expected that there
will be an overspend,
it is anticipated to be
minimal. This cost
can be absorbed in
the Sporting Grounds
Maintenance budget.
Council officers are
working with the
Fifield Community
Facilities Committee
seeking their
preference in relation
to three options that
have been identified
that fall with the
available budget.
Council has not yet
received advice from
this Fifield Committee
This is Page No.32 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
in relation to their
preference.
April 2012 That Lachlan Shire Council
urgently investigates
strategies to attract Private
Veterinary Services to
Condobolin.
Update: Negotiations
to date have not been
fruitful. Council’s
Regulations Officer is
continuing to engage
in dialogue with one
of the Forbes
Veterinarians to see if
some level of service
can be achieved for
Condobolin.
Council’s Ranger is
organising for out of
town veterinarians to
provide desexing and
parvovirus services in
Condobolin in the
near future.
A
development
application is
being
prepared for
the change of
use of 17
McDonnell
Street for
Veterinarian
Services.
That Lachlan Shire Council
investigates and then improve
the landscaping on the
William Street side of the
Willow Bend Sports Stadium
in Condobolin.
Update: Council have
investigated this
resolution and will
implement some
basic landscaping or
turfing in the Autumn
months of 2014. An
earthmoving
contractor has been
engaged to undertake
this work.
Turf will be laid
sometime in
March.
This is Page No.33 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
That investigations take place
into a new location for Youth
Services in Condobolin.
Update:
Investigations by
Director Community
Services and
Governance and
Director Environment
and Planning into this
matter are ongoing.
Nothing has
progressed on
this matter.
May 2012 That Council sell the house in
McDonnell Street after the
relocation of Children’s
Services and the proceeds be
reserved towards new JRL
facilities.
Update: Council
Officers have met two
local real estate
agents at 3 Whiley
Street. Each agent
raised concern with
some signs of termite
activity being present.
Council has engaged
a pest control
company to provide a
report on the status of
any past or present
termite infestation.
This will include
treatment if
necessary. It should
be noted that this
company has already
treated termites in
this property.
Completed.
This is Page No.34 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
November
2013
Lake Cargelligo Memorial Hall
Toilets
Update: Tenders
have been called and
will close on 28 July
2014.
Work has
commenced.
June 2014 Replacement of Hot Water
Service at Tullibigeal
Recreation Ground
Update: this work has
commenced and
should be completed
in the near future.
This work has
been
completed.
February
2015 RESOLVED that Council;
support the following
operational hours of the
Condobolin Waste facility;
Monday
-
Saturday
8:30am
– 12
noon
&
1pm –
5pm
Sunday 4pm –
6pm
AEDST
OR
3pm –
5pm
AEST
Public
Holidays
Closed
Update: new
operating hours
implemented,
signage installed.
Completed
This is Page No.35 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
ANDREW JOHNS
DIRECTOR ENVIRONMENT AND PLANNING
This is Page No.36 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.3.2 DEVELOPMENT ACTIVITY - MONTH OF FEBRUARY 2015
Author: E Buckland
TRIM: 13.6.6.4
Community
Strategic Plan
Goal 4 BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council
Delivery Program 4.7.3 Council’s decision making is equitable and ethical
Operational Plan Council decision making and operational activities meet
regulation and community expectation
RECOMMENDATION
That Council notes the report.
INTRODUCTION
During the month of December 2014 there were five Development Applications
received with a value totaling $68,000. One Complying Development Application was
received with a value totaling $24,000. One Development Application and three
Complying Development Certificate approvals were also issued.
BACKGROUND
This report is provided to Council on a monthly basis to provide Councillors with
information in relation to development activity occurring within the Shire during that
period.
DISCUSSION
Development Applications and Complying Development Certificates Approved
in February 2015.
MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.2
DATE: 18 March 2015
This is Page No.37 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
Approval
Number
Development
Description
Location Estimated
Value
Delegated
Authority/Council
DA 2015/1 Alterations to
dwelling
(replacement
of roof)
30 McGregor
Street,
Condoboiln
$19, 200 Delegated
Authority
CDC
2015/1001
New
residential
dwelling
173 Bathurst
Street,
Condobolin
$280, 000 Delegated
Authority
CDC
2015/1003
New
residential
storage shed
52 Molong
Street,
Condobolin
$4, 999 Delegated
Authority
CDC
2015/1005
Ancillary
building to
residential
dwelling
32 Turner
Street,
Condobolin
4, 500 Delegated
Authority
TOTAL 4 $289, 499
Development Applications and Complying Development Certificates Received
in February 2015
Development
Identifier
Development
Description
Location Estimated Value
DA 2015/1 Alterations to
dwelling
(Replacement of
roof)
30 McGregor
Street, Condobolin
$19, 200
DA 2015/3 Residential Shed 44 Canada Street,
Lake Cargelligo
$16, 000
This is Page No.38 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
DA 2015/4 Residential carport 23 Busby street,
Condobolin
$13, 000
DA 2015/5 Residential
subdivision
Moulder Street,
Condobolin
$0
DA 2015/6 Industrial shed 16-18 Wiradjuri
Way, Condobolin
$12, 000
DA 2015/7 Patio cover 1 Watson Street,
Condobolin
$7, 900
CDC 2015/1007 Residential shed 106 Officers
Parade,
Condobolin
$24, 000
TOTAL $92, 100
Development Applications and Complying Development Certificates Approved
and Received in February 2013
Total Number of Applications approved in February 2014: 3
Total Value of development approved for February 2014: $46, 000
Total Number of Applications received in February 2014: 5
Total Value of Applications received in February 2014: $52, 900
Incidents of Non – Compliance/Unauthorised development
In Curlew Waters, there is an ongoing issue of residents carrying out development
without consent. Council Officers will commence communication with the of subject
properties owners to rectify the situation.
Processing Times for Approvals
This is Page No.39 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
The information shown in the pie chart below are approvals that have been issued for
the period 1 July 2014 to 10 March 2015. It should be noted that a total of 45 approvals
were issued within this time at an average of 37 days.
Processing Times for Applications between 1 July 2014 to 10 March 2015
FINANCE AND RISK
Council has assessed all applications against relevant legislation to minimise Council’s
risk exposure. All fees associated with the applications referred to herein have been
paid.
CONCLUSION
The statistics provided for the month of February 2015 compared to the
corresponding month in 2014 show that the monetary value of applications coming in
is significantly higher but the number of applications received was slightly lower.
Development Application and Complying Development Certificate data reveal a
healthy value of $4.01 million for applications received in this financial year.
ELIZA BUCKLAND
ADMINISTRATION ASSISTANT
Applications within 10days
Applications between 11 -30 days
Applications between 31 -40 days
Applications between 41-60 days
Applications between 61 -100 days
Applications over 100days
This is Page No.40 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
ANDREW JOHNS
DIRECTOR ENVIRONMENT AND PLANNING
6.3.3 CONDOBOLIN CEMETERY POLICY
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.3.3
Author: A Johns
TRIM: 13.6.6.1
Community
Strategic Plan
Goal 4
BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.2 Council is meeting its objectives of its long term plan
Operational
Plan
Council’s decision making and operational activities meet
regulatory and community expectations.
RECOMMENDATION
That Council:
I. Note this report
II. Endorse the Condobolin Cemetery Policy subject to the following
changes;
a. Adding the words “Persons not wishing to liaise with an
undertaken must comply strictly with the requirements of Part 8
Disposal of Bodies, of the Public Health Regulation 2012” to the
end of 3) of Procedure for Burials on page 4 of the policy.
This is Page No.41 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
INTRODUCTION
As part of Council’s ongoing review of all policies, the Policy for the Management of
the Condobolin Cemetery has been produced.
The objectives of the updated policy are to ensure LSC:
Maintains the Condobolin cemetery in an orderly manner;
Grants approvals for interment, excavation of graves, erection of vaults,
monumental work, and disposition of ashes within the cemetery;
Establishes a Committee, or appoints contact persons to facilitate the
implementation of the Condobolin Cemetery Management Plan and
Procedures contained in the Management Plan;
Keeps a register of burials, ashes and other matters, including reservations for
which Council approval has been given;
Identifies lots in use, for checking of records; and
Prepares layout plans for the cemetery showing the various denominations
sections of the general cemetery and any portions set aside as the lawn
cemetery.
BACKGROUND
At its December 2014 meeting, Council resolved to exhibit the Condobolin Cemetery.
This policy was placed on exhibition from 10 February 2015 to 3 March 2015.
DISCUSSION
At its December 2014 meeting, Council resolved to exhibit the Condobolin Cemetery.
This policy was placed on exhibition from 10 February 2015 to 3 March 2015. A total
of ten advertisements were placed in the Lachlander and the Argus. Information
pertaining to the draft policy was placed on Council’s website and Facebook pages.
Letters were also written to Funeral Directors who undertake regular work at the
Condobolin Cemetery.
This is Page No.42 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
From this exhibition, Council received three submissions. These submissions are
summarised below.
Submission 1:
This submission supports the included provision for one reservation being made per
family. Also suggests that a Cemetery Committee be formed.
Assessment Comment: Council has already resolved to consider forming a Cemetery
Committee.
Submission 2:
This submission suggests that the policy reinforce that no artificial flowers be permitted
in the lawn cemetery.
Assessment Comment: The draft policy expressly states that “No monument, other
than a plaque described in the policy shall be permitted in the lawn cemetery” adding
the words “including artificial flowers” could be included to reinforce this notion but an
inspection of the lawn cemetery reveals that the use of artificial flowers is prolific. It is
not recommended that these be prohibited from the cemetery, however, Council has
the ability to remove windblown or deteriorated flowers. Similarly, page 4 has a section
entitled “Penalties” that outlines what happens if a breach of the policy occurs.
Submission 3:
This submission suggests that Council has an obligation to allow people to grieve by
adding personal effects in the lawn cemetery.
Assessment Comment: Council has long had a practice of not permitting personal
effects in the lawn cemetery. Council often receives complaints from members of the
public who believe that these personal effects make the area look untidy and are
disappointed that Council has not enforced this rule more stridently. The lawn
cemetery is the only part of the Condobolin Cemetery that does not permit these types
of personal effects. It is the recommendation of this assessment that the practice of
not permitting anything in the lawn cemetery, other than a plaque as detailed in the
policy.
This is Page No.43 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
FINANCE AND RISK
There are no significant financial or other risks associated with this policy.
A minor to medium risk is that someone may be inadvertently buried in a plot in the
Condobolin cemetery that has been pre-booked by someone else. This risk will be
controlled by the Environment and Planning Department maintaining an up to date
and accurate Register of Burials.
ENGAGEMENT
This policy was placed on public exhibition for a period of one month and comment
was sought from the community.
CONCLUSION
It is anticipated that the Condobolin Cemetery Policy will lead to a more efficient and
effective operation of the Condobolin Cemetery. The ability to be able to reserve a plot
will allow community members to be close to other loved ones who have passed away.
ANDREW JOHNS
DIRECTOR PLANNING AND ENVIRONMENT
This is Page No.44 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.3.4 CONDOBOLIN SRA GROUND HALL - UPDATE
Author: A Townsend
TRIM: 13.6.6.4
Community Strategic Plan
Goal 4
BUILD CIVIC LEADERSHIP AND PRIDE
Strategic Outcome
4.7 Strong effective Council
Delivery Program
4.7.2 Council is meeting its objectives of its long term plan
Operational Plan
Council’s decision making and operational activities meet regulatory and community expectations.
RECOMMENDATION
That Council
I. Receives and notes the report.
II. That Council develop a user pays framework for all Council
Community Halls for introduction from the beginning of the 2015/16
financial year.
INTRODUCTION
The last three months have identified the significant cost to Council for maintenance
of Community Halls, expressly for private functions without any return to Council. The
only Hall which is supported by a Hire out function is the SRA Hall and it is currently
not useable.
BACKGROUND
Over the last three months the Council has funded urgent and immediate work
requirements to the Halls because of damage to, or in preparation of, Private Function
bookings costing Council approximately $5000 without any return. This represents an
MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.4
DATE: 18 March 2015
This is Page No.45 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
unfair imposition on rate payers who do not hire Community halls. The maintenance
allocation for all the Halls is not enough to cover the basic urgent and immediate
requirements throughout the year let alone unnecessary maintenance caused by the
use of the facility and the required cleaning of the venue.
DISCUSSION
In order for costs to be allocated equitably, hirers of Council Community Halls will be
required to take responsibility for the venue bookings, the security of the asset whilst
the venue event is in progress, the costs associated with the event and including any
damage caused during their hiring of the facility. Security deposits to assist in
cleaning and or damages caused by such things as leaving the evaporative coolers
on for days at a time which also incurs not just burnt out appliances but costly
electricity supply bills.
FINANCE AND RISK
Council will continue funding the urgent and immediate maintenance of the Hall
Facilities to be in accordance with the Health and Amenity statutes. The continued
budget overspend will occur to the Hall Facilities without assistance of a user pays
system generated back into the same.
CONCLUSION
Council already has a fee service for the SRA Hall in its Fees and Charges which
could be adopted for all Halls commensurate to the size and serviceability of the
Facility. This will allow Council Halls to become more sustainable and prepares
Council to be ‘Fit for Future’. It will also allow cash to be injected back into the facility
allowing it to be better maintained into the future.
ALAN TOWNSEND
MANAGER BUILDING SERVICES
ANDREW JOHNS
DIRECTOR ENVIRONMENT AND PLANNING
This is Page No.46 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.3.5 WASTE 2015 CONFERENCE AT COFFS HARBOUR
Author: G. Scott-Holland
TRIM: 13.6.6.4
RECOMMENDATION
That Council;
i. Note that the Waste 2015 Conference at Coffs Harbour is being held
between 5 – 7 of May 2015.
ii. Note that the Director Environment and Planning and the Manager
Environment and Development Services will be attending.
INTRODUCTION
The Waste 2015 conference which is to be held at Coffs Harbour is the key industry
event for waste disposal and recycling where all major waste industry organisations
and manufacturers will be in attendance.
MEETING TYPE: Ordinary Meeting ITEM NO.: 6.3.5
DATE: 18 March 2015
Community
Strategic Plan
Goal 4
BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.2 Council is meeting its objectives of its long term plan
Operational
Plan
Council’s decision making and operational activities meet
regulatory and community expectations.
This is Page No.47 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
BACKGROUND
Mayor Des Manwaring and Council’s Director Environment and Planning represented
Lachlan Shire at the Waste 2014 event and it’s proposed that the Director Environment
and Planning and the Manager Environment and Development Services will be will be
in attendance at this year’s conference.
DISCUSSION
This year’s event will include over 80 presentations, 450 delegates and 3 networking
events. In addition to this the conference will focus on practical outcomes and include
keynote addresses from international and national leaders, case studies, workshops
and panel discussions.
Topics to be covered include:
Waste Infrastructure & Economics
Organics
Education
Landfill
Collection
Litter & Illegal Dumping
Recycling
Technology
Problem & Hazardous Waste
Regional Issues
Regulation & Levies
E-Waste
Commercial & Industrial Waste
FINANCE AND RISK
Waste Management and Recycling is an ever changing industry with developments in
technology and changes to legislation imposing change on the industry at an
increasing rate. The conference aims to equip waste managers with best practice
information to assist in the efficient operations of waste management.
This is Page No.48 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
CONCLUSION
Attendance at this conference will greatly assist the Department of Environment and
Planning in achieving continual improvement in its waste management operations.
GARY SCOTT-HOLLAND
MANAGER ENVIRONMENT AND PLANNING
ANDREW JOHNS
DIRECTOR ENVIRONMENT AND PLANNING
This is Page No.49 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.3.6 WASTE MANAGEMENT – GENERAL WASTE OPERATIONS
Author: G. Scott-Holland
TRIM: 13.6.6.4
RECOMMENDATION
That Council;
i. Note that Lachlan Shire Council was awarded $32,410 for a Community
Recycling Centre (CRC) Facility from the Environmental Trust.
ii. Note that all excess tyres at the Shire Waste Management Facilities were
shredded at a total cost of $77,126.50.
iii. Note that a Contractor has been employed to clean up litter at all Shire
Waste Management Facilities
iv. Note that the Tottenham Waste Management Facility is currently
undergoing significant civil works.
MEETING TYPE: Ordinary Meeting ITEM NO. 6.3.6
DATE: March 2015
Community
Strategic Plan
Goal 4
BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.2 Council is meeting its objectives of its long term plan
Operational
Plan
Council’s decision making and operational activities meet
regulatory and community expectations.
This is Page No.50 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
INTRODUCTION
In response to changes to waste legislation where Council can now be fined by the
EPA for excess tyre stockpiling and excess windblown litter, management has
implemented additional controls to meet its waste management obligations.
In addition to this a number improvements are being made to the Tottenham Waste
Facility in an effort to improve service levels and in preparation for supervision of its
waste management sites to be rolled-out by the end of the financial year.
BACKGROUND
In December, Council approved the recommendation to rationalise the Shire’s Waste
Management Facilities in order to meet new legislative requirements by closing down
the Fifield, Albert and Deriwong Waste Management Facilities and to transform the
Shire’s remaining facilities from ‘uncontrolled’ to ‘controlled’ management models.
DISCUSSION
Waste Tyres
To satisfy EPA requirements in relation to tyre stockpile limits, Council engaged a
contractor to shed approximately 15,000 tyres. Management is currently evaluating
the feasibility and legality of compacting and processing used tyres in the future by
using a bailer which could be operated by Council staff. Council has sought approval
from the EPA for this proposed method of disposal to be undertaken and is waiting
on their feedback.
Windblown Litter
Similarly, to satisfy EPA requirements Waste management operations initially sought
assistance from volunteer groups in each town throughout the Shire to undertake litter
clean up duties in exchange for $5000 grants provided by the Keep Australia Beautiful
organisation. Unfortunately for the Shire, none of the volunteer organistions were
interested in the offer. Consequently, a contractor has been employed 24 hours per
week to undertake these duties on a temporary basis. Further negotiations are also
This is Page No.51 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
underway with drum-muster for this contractor to undertake additional drum-washing
duties to replace volunteer groups in most Shire towns due to performance problems.
Community Recycling Centre (CRC) Facility
It’s considered that the CRC shed will better assist Council operations in stockpiling
and disposing of hazardous wastes in a more environmentally efficient and safe
manner, reducing the possibility of risk and the potential for illegal disposal. It is
important to note that this facility will not be used for the recycling of paper, cardboard,
plastic, metal and the like.
Tottenham Waste Management Facility makeover
The Tottenham Waste Management Facility is presently undergoing significant civil
works which incorporates the construction of a new cell, installation of new signage
and security gates, safety improvements and a new layout, much like the makeover
which was recently undertaken at the Tullibigeal Waste Management Facility. The
new layout will reduce the footprint of the facility by half in preparation of transforming
the facility to a controlled model by the end of the financial year. This will also assist
in making the facility easier to supervise.
FINANCE AND RISK
Whilst these actions place significant pressure on the waste budget, they have been
taken in an effort to meet legal obligations and to eliminate the potential for Lachlan
Shire Council to be fined by the EPA for non-conformance to waste legislation
requirements. These actions also reduce Council’s exposure to Health & Safety risks
and potential damages as a consequence of negligence.
CONCLUSION
The costs associated with meeting new EPA requirements were never accounted for
in previous waste budgets and realistic consideration of future requirements needs to
be evaluated to determine an accurate budget which will meets the Shire’s waste
needs for 2015 – 2016.
This is Page No.52 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
6.3.6 PETITION TO KEEP FIFIELD WASTE MANAGEMENT FACILITY OPEN
Author: G. Scott-Holland
TRIM: 13.6.6.4
RECOMMENDATION
That Council;
i. Note that a petition was received requesting that the Fifield Waste
Facility remain open.
INTRODUCTION
Proposed changes to the management model for Lachlan’s waste facilities means that
the Fifield Waste Management Facility will be replaced with a Domestic Kerbside
Waste Collection service for the village area, which also includes a bank of bins to
service rural resident needs. A petition was recently received requesting that the Fifield
Waste Facility remain open.
MEETING TYPE: Ordinary Meeting ITEM NO.:6.3.6
DATE: 18 March 2015
Community
Strategic Plan
Goal 4
BUILD CIVIC LEADERSHIP AND PRIDE
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.2 Council is meeting its objectives of its long term plan
Operational
Plan
Council’s decision making and operational activities meet
regulatory and community expectations.
This is Page No.53 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
BACKGROUND
The proposed changes to the management model for Lachlan’s waste facilities means
that the Fifield Waste Management Facility will be replaced with a domestic Kerbside
Waste Collection service for the village area and a common waste collection area
using banks of 240 L domestic bins to be located in the village.
Council initially undertook a community consultation program to collect community
feedback on the 5 options to be considered for the new Waste Action Plan. An active
Community Engagement process was undertaken which included advertised public
meetings in Tottenham, Condobolin and Lake Cargelligo. In addition to this,
notification was provided by means of advertisements in all Shire Papers and email
mail-outs to community groups with notifications on Council’s webpage and social
media domains over a 6 week period. As part of the consultation process, the 5 Waste
Action Plans were exhibited on Council’s FB and Website pages and hard copies were
also provided at public venues in all towns throughout the Shire, including at the Fifield
pub.
Public surveys were issued and collected at all Community Meetings on the 5 options,
and community feedback was also invited on Council’s Facebook (FB) and Website
domains. It was found that the Community across the Shire overwhelmingly favoured
a combination of two options which included consolidating the waste facilities across
the Shire by closing the Derriwong, Albert and Fifield facilities and replacing them with
an alternative kerbside waste collection service. The operating hours at the remaining
facilities at Tottenham, Lake Cargelligo, Burcher and Tullibigeal would be reduced to
facilitate the securing of sites against uncontrolled public access by providing an
attendant to supervise the facilities.
Both Council and the Community were advised that these changes to operations were
recommended as a result of legislation introduced in the Work Health and Safety Act
2011, and proposed changes to waste regulations including the Protection of the
Environment Operations Act 1997, which are now in force. Not only Council, but
Council employees, are exposed to unacceptably high levels of regulatory and
financial risk and legal action if Council fails in its duty of care to protect waste facility
users from potential injuries. It was also recommended to Council that the most
This is Page No.54 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
effective control in mitigating risk to public safety at its waste facilities was to transform
all facilities from uncontrolled to controlled operational models.
DISCUSSION
In December, after 6 weeks of community consultation, Council supported the motion
of consolidating the Shires operational waste model by electing to close the Derriwong,
Albert and Fifield Waste Management Facilities by September 30, 2015.
On March 6, Council received a letter with a petition from the licensee of the Fifield
Pub Sharon Crowe, who relocated from Parkes in January to take over the business.
In the letter she requests Council reconsider the decision, she states;
There was confusion as to where garbage is to be dumped?
Nobody was approached about the Fifield closure.
There’s confusion as to how ratepayer’s garbage will be picked up?
Concern that streets, laneways and roads will be an ugly eyesore if the Fifield
Waste Management Facility is to be closed.
The attached petition which states “Keep Fifield Tip Open” included 103 entries, with
4 of these entries being conforming as they were the only entries that were signed. Of
the 103 entries, 78 entries stated they were from the Fifield area, 19 were from outside
Lachlan Shire and 6 were from Lachlan Shire but resided outside Fifield.
FINANCE AND RISK
To continue operating the Fifield Waste Facility without change Council will continue
to be exposed to unacceptable levels of regulatory and financial risk. Council has three
management options which potentially satisfy its duty of care obligations, they are;
Option A - As currently proposed, provide a weekly kerbside waste collections
service for town residents and a 15 x 240L waste bin depot service located in
town for rural residents = $250 per week.
Note 1: Not inclusive of capital works for new fenced enclosure or new bin
costs.
Note 2: Extra bins will be allocated in the bin enclosure in line with demand
Option B - Provide a weekly skip bin service = $350 per week.
This is Page No.55 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
Note: Not inclusive of capital works for new fenced enclosure costs.
Option C - Change operation of the existing Fifield Waste Facility to a controlled
management model and provide a dedicated supervisor but with reduced
operating hours = $650 for 1 x 8hr day.
Note: Add an additional $240 for additional operating days.
CONCLUSION
Waste Management operation models were originally canvassed through a variety of
medium in November with community feedback clearly stating that the proposed waste
management model that was eventually endorsed by Council being the favoured
option. Community concern in Fifield as outlined by the petition was undertaken and
originated by a new resident and business owner who moved to the area after the
community consultation process had been completed.
To keep the Fifield Waste Management Facility open as outlined in Option C but for 7
days a week in compliance with Health & Safety and Environmental legislation will
cost $108,920 a year, or $33,800 if open 1 day per week. For Option A, which is the
proposed option where a kerbside waste collection service will be provided costs
$13,000 per year. For Option B, which is to provide a skip bin, the service will cost
$18,000. Both options A and B don’t include initial capital works costs.
GARY SCOTT-HOLLAND
MANAGER ENVIRONMENT AND PLANNING
ANDREW JOHNS DIRECTOR ENVIRONMENT AND PLANNING
This is Page No.56 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
This is Page No.57 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
This is Page No.58 of the Business Paper of Lachlan Shire Council to be held 18 March 2015 in the Burcher
Page 59 of 228
6.4 INFRASTRUCTURE SERVICES
6.4.1 DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – MARCH 2015
Author: P King
TRIM: 13.6.6.3
Community
Strategic Plan
GOAL 3 BUILD AND MAINTAIN COMMUNITY INFRASTRUCTURE
AND SYSTEMS
Strategic
Outcome
3.1
3.2
3.3
Efficient transport networks that meet community and business
needs
Water, Sewer and energy utilities meet best practice standards
with up to date technology
Visually appealing built environment, landscapes and
streetscapes
Delivery
Program
3.1.1
3.2.3
3.3.3
3.3.5
Implement road maintenance, renewals and improvements in
accordance with asset management plan
Implement the asset maintenance and renewal program for
water and sewerage services
Improve access for pedestrians and mobility aid users in areas
lacking footpaths
Maintain parks and reserves across the Shire
Operational
Plan
3.1.1
3.2.3
3.3.3
3.3.5
Complete annual maintenance, renewals and improvements
program.
Complete annual maintenance and renewals program.
Staged implementation of the Pedestrian Access Mobility Plan
(PAMP).
Complete annual maintenance program.
MEETING TYPE: Ordinary Meeting
DATE: 18 February 2015
ITEM NO. 6.4.1
Page 60 of 228
RECOMMENDATION
That Council receive and note the Director Infrastructure Services’ report for
March 2015.
INTRODUCTION
The following report provides an update for Councillors on current strategic Council
related issues including initiatives to address these and specific activities undertaken
by the Director Infrastructure Services over the past month.
STRATEGIC AND PROJECT UPDATE
Lake Cargelligo 2ML Reservoir
The supporting infrastructure for the 2ML reservoir is nearing completion and includes
the roof structure and stairwell. The pipes and conduits will be commencing later this
month. The 50kL steel backwash tank has been manufactured off site and there have
been some delays associated with the continuity test. Some minor defects have been
identified in the protective coating system and this will be rectified prior to installation.
This 16m tall tank will be lifted into place in one lift.
Figure 1: Roof structure with access landing and Painted Steel backwash tank.
Road Maintenance
The current run of dry weather will begin to have an impact on the road maintenance
program without rainfall in the next month. Where works are currently being
undertaken eg MR231 water carting from further afield will considered. This will come
at some cost, but is necessary. Maintenance works will also be limited by the
opportunities to obtain water. It is better to keep existing hard surfaces rather than
grade and roll without water.
Page 61 of 228
Fleet Management
Staff have identified a reoccurring fault in the electrical loom in Council’s grader fleet.
Discussions with the manufacturer’s representative has indicated that this was
previously the subject of a maintenance replacement more than eight years ago. The
maintenance replacement would take place effect upon identification of the fault.
Councils fleet were operating perfectly at that time and did not require the maintenance
replacement. Recently two of Councils graders that are seven years old, with more
than 8,000 operating hours have shown signs of the fault. Due to the age of the
machines WesTrac was under no obligation to be involved in the repairs but has
offered to replace the section of loom covering 100% of the parts cost and 50% of the
labour cost associated with this repair. Staff have negotiated that six of council’s
grader fleet that fall into the batch number be repaired in this manner even though they
have not yet shown any significant signs of issues in four of the graders.
Lake Cargelligo Walkway
Kayandel Archlogical Services have been engaged to complete the Aboriginal
Archaeological Cultural Heritage Assessment of Yelkin Street to Deadman’s Point
Cycle path/Walkway, Lake Cargelligo. This report will be updated from its current draft
status to obtain the AHIP (Aboriginal Heritage impact Permit) that is required prior to
any works commencing. Correspondence has been received from Mr John Daunt
requesting that consultation be undertaken to ensure that a mutually agreeable route
is chosen for the walkway. There are considerable hurdles to overcome due to land
tenure although these are considered not to be insurmountable. The Communities
disappointment is acknowledged although should also be tempered that in the lifetime
of this project, some eight years, the grant funding was made available in October
2014. RMS has been contacted and negotiations are continuing as to the level of
funding that may be obtained as part of their active transport program in 2015/16.
MEETINGS AND EVENTS
23/2/15 Attended Parkes, Forbes and Lachlan Shire Councils Road Safety
Steering Committee Meeting
3/3/15 Attended Manex
4/3/15 Attended Strategic Briefing Session for Coucillors
4/3/15 Attended meeting with LLS to discuss Condobolin tip access (onsite)
Page 62 of 228
5/3/15 Met with Community representatives Tottenham to discuss plaques
and bubbler in Memorial Park, bus stop and irrigation at Preschool,
bubbler at sports ground
6/6/15 Chaired Gum Bend Lake Committee Meeting
6/6/15 Chaired West Weir Committee Meeting
9/3/15 Attended IPWEA Regional Conference and Chaired Central West
Group Meeting
10/3/15 Conducted interviews for Overseer Southern position
11/3/15 Conducted interviews for Overseer Southern position
11/3/15 Met with Lake Cargelligo Sporting groups to discuss formation of
Sports committee
12/3/15 Attended Condo P&C Public School
16/3/15 Met with residents and owners of Parkes Road onsite
17/3/15 Attended Manex
Page 63 of 228
ACTIVE RESOLUTIONS
Page 64 of 228
Date Detail Action taken to date Anticipated
date of
completion
RESOLVED that Lachlan Shire
Council reinvestigate the
construction and operation of a
Fluoride dosing unit for the Lake
Cargelligo Town Water Supply
system.
Subsidy funding
approved through NSW
Health. Meeting with
NOW (NSW Office
Water) held 29/11/13 to
obtain “Form 1”. Tender
Specification being
prepared for NaF
Saturator Dosing System.
Tender advertisement
expected to commence
shortly. “Form 1”
completed 4/07/14 and
submitted to NOW
Nov 2014
RESOLVED that Council
investigates the relocation or
upgrade of ‘Lions Park’
Condobolin.
To be investigated as part
of the upgrade of
Condobolin Water
Treatment Plant.
EPA EPL430 changes
will require park land for
backwash capture,
treatment and return.
To be
advised
Support the installation of blisters
in Conapaira/Canada Streets and
at the ‘Children’s Crossing’ in
Canada Street.
Awaiting grant
opportunities
Support the installation of blisters
in Busby Street; Officers Parade;
Molong Street and Williams Street.
Awaiting grant
opportunities for funding.
Page 65 of 228
Contact Transport NSW to obtain
all relevant information of all Bus
Routes within the Lachlan Shire
and designated Bus Stops.
Will be attended to later
this year. Letter sent to
Transport NSW May
2014
Request school bus operators
confirm that the information
supplied by Transport NSW is
correct
Overseers have been
provided with councils list
of bus operators dated
2008 to update and
confirm the routes that
are currently being used
Ongoing
Prepare a policy for school bus
stops (note this is on the RSO’s
agenda)
Collecting School Bus
Policies and Guidelines
from other councils in our
area for guidance.
Draft
Policy
prepared
Note that installation of RV friendly
signs be considered in conjunction
with the Short Term Truck
Machinery Parking Area (Item 4).
Awaiting truck site to be
resolved. Inspection
made of truck parking site
12/12/13.
May
2012
RESOLVED that Council authorize
the placement of the Lachlan Shire
Council Drought Management Plan
and Regional Drought
Management Plan on public
exhibition for 28 days and seeking
community comment.
Community engagement
network commencing
2014
Page 66 of 228
RESOLVED that Council contact
Graincorp and request a
permanent solution to dust issues
emanating from all internal roads in
Lake Cargelligo site.
Council Staff met with
GrainCorp prior to 2014
grain harvest and
discussed expectations in
addressed the dust issue
and provided some input
to vehicle movements for
ingress and egress to the
Lake Cargelligo site.
Take a pedestrian and vehicle
counts at the proposed location of
the Skate park and bring back a
report to this committee
Vehicle count complete.
Pedestrian counts still
need to be taken.
Aug
2012
RESOLVED that Council
Rename SR185 to Yelkin Road;
Council to advise the residents of
Yelkin Street of the proposed
renaming to McKellar Street and
invite input. Submit report to
Council on outcomes.
A consultation letter has
been sent to residents of
Yelkin Street. Door
knocking completed 15
April 2014, 16 residents
visited, 11 not home, 2
forms to be returned
See report July 2014
meeting
Sub-
mission
made to
GNB
Page 67 of 228
Jan
2013
RESOLVED that Council:
Remove all vegetation and pavers
and replace the two laybacks and
turf the nature strips in Denison
and Oxley streets at an estimated
cost of $8,000;
Turf and provide spray irrigation in
Denison Street and provide turf in
Oxley Street for $4,500;
Request the owner of the Railway
Hotel to provide concrete foot
paving 1.8 metres wide from
existing to the driveway and 1.2
metres wide from the driveway to
Oxley Street.
Defer the works in items one and
two until 13/14 budget.
Further discussions take place with
owner of the Railway hotel.
Further report be bought back to
Council following discussions with
the landowner.
(Medcalf/Frankel)
RESOLVED that Council call
tenders for the construction of a
new Island Creek Bridge.
(Frankel/Medcalf)
Reviewing the draft
tender document.
Update provided to
Council in Directors
Report to October 2014
meeting of Council
Dec 2014
Page 68 of 228
Mar
2013
RESOLVED that Council;
Establish a Revolving Energy Cost
Savings Fund and
Request a report from at the
conclusion of the Community
Energy Efficiency Program grant
funded project regarding the total
savings to accrue to this fund
(Hall/Medcalf)
Apr
2013
RESOLVED that the Condobolin
Airport runway, taxiway and apron
lighting be replaced by solar
powered LED lights similar to
those installed at Tottenham
Airport as a capital renewal project
and that funds be made available
by transfer from:
Aerodrome Operations $20,000
(comprising Grounds Maintenance
$10,000 and Airstrip Apron and
Marker Maintenance $10,000);
Footpaths and Bike Track
Maintenance $25,000.
(Saunders/Phillips)
Getting details for quote
documentation.
The existing Pilot
Activated Airfield Lighting
Control (PAALC) unit is
estimated to be 40yrs old,
and irreparable. The
existing network wires
have also perished in the
ground.
Initial quotes for solar
powered LED lights were
in excess of $100,000.
Further investigation
required.
Sept 2014
May
2013
Water mains extension Henry
Parkes Way Condobolin
RESOLVED that the Item be dealt
with at the June Meeting of
Council.
(Saunders/Medcalf)
Met with Residents and
Owners on site
Page 69 of 228
RESOLVED that Council:
Determine its priority works for
Foster Street and Liberty Park for
the budget allocation;
Request a report be submitted to
the August 2013 Infrastructure
Services Committee detailing the
works proposed to be
implemented.
(Phillips/Frankel)
Funds from Anzac
Centenary to assist in the
provision of tree planting
in Liberty Park
Grant for $10,000
Successful. Plaques have
been ordered and tree
locations have been
finalised
RESOLVED that Council note that
the matter of providing funds for a
tree planting program needs to be
considered as part of its budget
deliberations for the adoption of its
2013/14 Operational/Delivery Plan
and 10 year Financial Plan.
(Phillips/Frankel)
Ongoing
Jun
2013
RESOLVED that Council:
Dispose surplus minor plant by
auction, including a welder (plant
no. 250), petrol air compressor,
electric air compressor and Honda
generator.
(Hall/Medcalf)
Next general auction for
Pickles in August. All
minor plant sold
2 Graders have been
consigned to WesTrac for
sale.
One Grader has been
sold as of October 2014
August
2014
Page 70 of 228
RESOLVED that Council includes
upgrading the radio network in the
2013/14 Delivery and Operational
Plan and budget, at an estimated
cost of $220,000, to be funded as
an additional amount from the
Plant Reserve to that which has
been advertised.
(Hall/Phillips)
Specification has been
finalised and will form
basis of tender
documents. Letter sent
to Solicitor to prepare
Deed of Access.
Ongoing
Sep
2013
RESOLVED that Council;
Write a letter to NSW Office of
Water regarding access to the
below dam flows;
Write a letter to the Federal Water
License Holder allocating water out
of the reserve for the Lachlan
River.
(Brady/Saunders
Awaiting information from
NSW office of Water
explaining the Water
Sharing Plan and the
‘continuous accounting
system’ for General
Security water allocations
in the Lachlan Valley.
RESOLVED that Council:
Not approve the removal and
replacement of the Pine Trees; in
accordance with LSC Street Tree
Policy adjacent to 36 Parkes Road,
Condobolin.
(Brady/Hall)
Root barrier yet to be
installed.
Page 71 of 228
Nov
2013
RESOLVED that Council
Approve the removal of the other
Gum Tree; in accordance with LSC
Street Tree Policy in Wattle Street
adjacent to 1 McGregor Street,
Condobolin.
Replace the two gum trees as per
the LSC Street Tree Policy
(Brady/Hall)
Trees have been
removed, replacement
proposed for Autumn
2014.
RESOLVED that Council:
Install Disable Parking adjacent to
the Western Development Office at
18 William Street with minor
modification made to the layback in
accordance to AS 2890.5;
Investigate suitable location for a
trial of line marking to be
undertaken and will update all the
disable car parking spacing in
accordance with the AS 2890.5;
Considers undertaking a trial in
consultation with RMS technical
guidelines, with Mr Salter, the RSO
and fatigue related crash data.
Note this trial once in place will
take approximately 3 – 5 years to
assess the effectiveness;
(Phillips/Hall)
Scheduled for future
works
Disable parking signs and
layback have been
installed. Linemarking to
be completed Nov 2014
May 2014
Page 72 of 228
RESOLVED that Council resolves
to:
Acquire lands in accordance with
the Roads Act 1993 section 177,
for the purpose of road widening
and construction of MR57N Fifield
Road, north of Fifield.
Undertake the acquisition by
agreement with the land owners, of
the lands described as follows:
Part of Lot 22 DP 753987 Parish of
Fitzroy, County of Kennedy;
Part of Lot 16 DP 661660 Parish of
Fitzroy, County of Kennedy;
Authorise the General Manager to
negotiate the acquisitions,
associated terms for compensation
and permission to enter to
construct road works.
Engage the Valuer General to
provide a valuation of the land for
the purposes of land acquisition in
accordance with the Land
Acquisition (Just terms
Compensation) Act 1991.
(Nelson/Scott)
Agreements have been
signed by landholders.
Page 73 of 228
RESOLVED that Council:
I. Note the report regarding
the Gum Trees adjacent to
17 Napier Street,
Condobolin
II. Approve the removal and
replacement of the Gum
Trees; in accordance with
LSC Street Tree Policy
adjacent of 17 Napier
Street, Condobolin.
(Scott/Hall)
Trees have been
removed, new trees have
been ordered, and will be
planted Autumn 2014
May
2014
RESOLVED that Council:
I. Notes the information in this
report
II. Endorses the preparation of
grazing lease for the Tottenham
Aerodrome
III. Enters an agreement for
lease for twelve months grazing on
Tottenham Aerodrome with
BAKER on paddocks 2 and 3 as
identified on the plan of Aerodrome
Lease
IV. Enters an agreement for
lease for twelve months grazing on
Tottenham Aerodrome with
HOPKINS on paddocks 1, 4 and 5
as identified on the plan of
Aerodrome Lease
(Scott/Brady)
Solicitor engaged to draft
grazing lease.
Draft Leases and land
valuations have been
prepared and been
reveiwed.
Weed assessment to take
place prior to signing
leases
Page 74 of 228
RESOLVED that Council receive
and note this report and authorise
the Director of Infrastructure
Services to negotiate a temporary
arrangement with the Office of
Water for the Water and Sewer
Program Service Agreement for
Murrin Bridge.
(Scott/Brady)
Project managing the
upgrade of the fire
reticulation and river
pump. Works to be
completed by contractor
Works nearing
completion March 2015
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 75 of 228
6.4.2 TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING
28 FEBRUARY 2015
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.2
Author: M. Breakenridge
TRIM: 13.6.6.3
Community
Strategic Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.2 Water, sewer and energy utilities meet best practice
standards with up to date technology
Delivery
Program
3.2.3 Implement the Asset maintenance and renewal program for
water and sewerage services
Operational
Plan
3.2.3 Complete annual maintenance and renewals program.
RECOMMENDATION
That Council:
I. Note the report on town water supply consumption to 28 February 2015
II. Retain Level 1 Water Restrictions for Town Water Consumers connected
to the Tottenham and Albert Town Water Supplies and the B – Section
Pipeline in Lachlan Shire until further notice
III. Retain Level 1 Water Restrictions for Town Water Consumers connected
to the Condobolin Water Supply until further notice
IV. Retain Level 1 Water Restrictions for Lake Cargelligo and Tullibigeal
Town Water Consumers and all connections to the Tullibigeal and Kikoira
Pipeline until further notice
V. Retain Level 4 Water Restrictions for Burcher Town Water Supply until
further notice
VI. Raise to Level 4 Water Restrictions for Fifield Town Water Supply until
further notice
Page 76 of 228
INTRODUCTION
All water extraction activities undertaken by Council are licensed through the Water
Management Act 2000 and the Water Act 1912. The Water Act 1912 is being
progressively repealed and replaced by the Water Management Act 2000; however
some provisions are still in force. The licenses held by Council contain conditions,
including volumetric limits, to which Council must comply. This report provides an
assessment of current accumulative water consumption for the water year and
available remaining water resource, with recommendation of any measures that may
be required for continued compliance.
BACKGROUND
As per the previous month, rainfall data presented in this report were gathered from
Lawling Vale weather station at Cowra. This is due to the fact that Wyangala Dam
Village weather station, from which rainfall data is usually gathered, remains out of
commission.
The amount of rain that fell across the Lachlan Valley Catchment during the month of
February was very sparse. During that month a total of 7.8mm of rain fell in the Lachlan
Valley Catchment with the wettest day being 11 February 2015 when 4.6mm of rain
fell. There were 22 days in the month for which no rainfall events were reported. The
daily average for the month was 0.3mm. 1
Wyangala Dam has an accessible storage capacity of 1,217,035 ML. At the last
reading which was on 28 February 2015, the water level in the dam was 361.6m
Australian High Datum (AHD) which resulted in a water depth of 48.3m or a drop of
0.3m from the previous month. The flow from the dam during the month of February
was on average 1,118.39ML/day. The dam was holding 40.9% of its capacity (which
is a volume of 497,588ML). This is a decrease in total storage capacity of 3.7% or
44,777ML since the last reporting period.2
State Water reported on 28 February 2015 that water release from Wyangala Dam
was 1,068.62ML over a 24 hours period to supply downstream water consumers. This
1 Reference: http://rainfall.willyweather.com.au/nsw/central
2 http://realtimedata.water.nsw.gov.au/water.stm
Page 77 of 228
is compared to a reported net reservoir inflow of minus 123.62ML over a 24 hours
period on the same day.3
Lake Cargelligo has an accessible storage capacity of 30,163ML. At the last reading
which was on the 28 February 2015, the lake was holding 90.3% of its accessible
storage capacity which is a volume of 27,253ML. This is a storage increase of 27.7%
or 8,379ML since the last reporting period. 4.
During the month of February 2015 rainfall was substantial with a total of 39.6mm of
rain falling in the Lake Cargelligo Area with the wettest day being 12 February 2015
when 19.2mm of rain fell. There were 23 days in the month for which no rainfall events
were reported. The daily average for the month was 1.4mm.5
DISCUSSION
The recorded consumption for Council’s town water supplies for the Period ending 28
February 2015 are as follows;
Surface Water Extraction (Continued)
3 http://realtimedata.water.nsw.gov.au/water.stm
4 Reference: Bureau of Meteorology – Lake Cargelligo NSW – 2 March 2015 - Water Storage 5 Reference: Willy Weather – Australia, NSW, Central West, 1 – 2 March 2015 Daily Rainfall Data
Town Water Supply
Scheme Month Year
Consumption
(ML)
Percentage of
Allocation (%)
Condobolin Jul 2014 45.218 3.04
Aug 2014 53.038 3.57
Sep 2014 61.914 4.17
Oct 2014 97.40 6.56
Nov 2014 116.029 7.82
Dec 2014 181.186 12.21
Jan 2015 94.266 6.35
Feb 2015 106.07 7.15
Totals 755.121 50.87
Page 78 of 228
Surface Water Extraction (Continued)
Surface Water Extraction (End)
Town Water Supply
Scheme Month Year
Consumption
(ML)
Percentage of
Allocation (%)
Lake Cargelligo Jul 2014 0 0
Aug 2014 0 0
Sep 2014 0 0
Oct 2014 0 0
Nov 2014 60.52 8.94
Dec 2014 59.76 8.83
Jan 2015 57.74 8.53
Feb 2015 37.42 5.53
Totals 215.44 31.83
Town Water Supply
Scheme Month Year
Consumption
(ML)
Percentage of
Allocation (%)
Tottenham Township Jul 2014 10.700 B Section Pipeline
0.000 Leg O Mutton WTP
Aug 2014 10.676 B Section Pipeline
0.000 Leg O Mutton WTP
Sep 2014 5.960 B Section Pipeline
0.000 Leg O Mutton WTP
Oct 2014 8.373 B Section Pipeline
0.804 Leg O Mutton WTP
Nov 2014 20.752 B Section Pipeline
0.000 Leg O Mutton WTP
Page 79 of 228
Ground Water Extraction
Town Water Supply
Scheme Month Year
Consumption
ML
Percentage of
Allocation (%)
Condobolin Jul 2014 0 0
Aug 2014 0 0
Sep 2014 0 0
Oct 2014 0 0
Nov 2014 0.132 0.017
Dec 2014 0 0
Jan 2015 0 0
Feb 2015 0 0
Totals 0.132 0.02
Dec 2014 27.299 B Section Pipeline
0.267 Leg O Mutton WTP
Jan 2015 34.469 B Section Pipeline
0.317 Leg O Mutton WTP
Feb 2015 42.80 B Section Pipeline
1.441 Leg O Mutton WTP
Totals 163.858
Page 80 of 228
Lake Cargelligo Jul 2014 34.11 5.69
Aug 2014 36.26 6.05
Sep 2014 40.53 6.76
Oct 2014 63.87 10.65
Nov 2014 2.38 0.400
Dec 2014 0.00 0.00
Jan 2015 0.00 0.00
Feb 2015 30.54 5.13
Totals 207.69 34.68
Condobolin water consumption
Condobolin Township water consumption is within the allowable allocation.
Condobolin Township has consumed for February 2015; 106.07ML or 7.15% of the
available 1,500ML per annum surface water allocation and 0.0ML or 0.0% of the
available 800ML per annum groundwater allocation for the 2014/2015 water year. A
total of 1,511 properties are connected to the Condobolin Township water supply
scheme. This equates to a water usage of 70.20kL per connected property for the
month of February. Compared to the previous water year, total water consumption is
approximately 3.42% lower for the period, 106.07ML (2014/2015) compared to
109.83ML (2013/2014).
Lake Cargelligo water consumption
Lake Cargelligo Township water consumption was from both surface and ground water
extraction during the month of February.
Water consumption from Lake Cargelligo Township is within the allowable allocation.
Lake Cargelligo Township has consumed for February 2015, 37.42ML or 5.53% of the
available 677ML per annum surface water allocation for the 2014/2015 water year.
The township also consumed 30.54ML or 5.13% of the available 600ML groundwater
Page 81 of 228
allocation for the 2014/2015 water year. The total quantity of water produced in Lake
Cargelligo was 67.96ML. Allowing for 7.25ML to be distributed to Tullibigeal and rural
connections to the Tullibigeal – Kikoira Pipeline, the quantity of water consumed in
Lake Cargelligo Township is 60.71ML. A total of 814 properties are connected to the
Lake Cargelligo water supply scheme. This equates to a water usage of 74.58kL per
connected property for the month of February.
Compared to the previous water year, total water consumption is approximately 8.24%
lower for the period, 67.96ML (2014/2015) compared to 74.06ML (2013/2014). This
difference is very small and the consumption rate of the town should be monitored to
see if there is a trend in water reduction usage.
Ground water remains the primary source of water supply to the township of Lake
Cargelligo since reverting back to that source on Sunday 15 February 2015.
Bore Hole No. 3 pump and motor was assembled and reinstalled inside the bore on
18 February 2015. All three bores are now in service and fully operational.
Tullibigeal and adjoining rural connections water consumption
The village of Tullibigeal and rural connections to the Tullibigeal – Kikoira Pipeline
consumed 7.25ML of the 67.96ML of water processed at the Lake Cargelligo water
treatment plant. This equates to approximately 10.67% of the water processed for the
month of February 2015.
A total of 154 properties are connected to this section of the scheme. This equates to
a water usage of 47.08kL per connected property for the month of February. This
section of the scheme comprises approximately 154/(154+814) or 15.91% of the Lake
Cargelligo water supply schemes total number of connections.
Level 1 water restrictions remain in place for Tullibigeal town users and connections
to the Tullibigeal – Kikoira pipeline.
Tottenham water consumption
Tottenham Township water consumption is within the allowable allocation.
A total of 42.80ML of water was sourced from the B-Section Pipeline during the month
of February 2015 for the Tottenham Township water supply. The Leg O Mutton Water
Treatment Plant was used sparingly to supply 0.441ML of supplemental water to the
Tottenham Township during the month of February 2015. The main purpose for
Page 82 of 228
operating the Leg O Mutton plant is to exercise the facility thus prevention seizure of
equipment.
A total of 253 properties are connected to the Tottenham Township water supply
scheme. This equates to a water usage of [(42.80 + 1.441) x 1000/253] or 174.87kL
per connected property for the month of February.
Compared to the previous water year, total water consumption is approximately
79.27% higher for the period this being 44.24ML (2014/2015) compared to 9.17ML
(2013/2014). This higher water usage should be of some concern.
The current storage level in the Leg of Mutton dam is 8.4m. Thus the dam storage
level has remained steady with the previous month 0f 8.4m.
Rainfall events in the Tottenham area during the month of February were very sparse.
The highest rainfall event occurred on the 15 February 2015 when 0.6mm of rain fell.
There were 25 days in the month for which no rainfall events were reported. Total
rainfall for the month of February 2015 was 1.0mm with the daily average being
0.0mm. 6
Modifications to water restrictions
Burcher Town Water Supply Level 4 water restriction is retained although the water
level in the storage dam is at 4 meter. Council need to be conservative in applying
water restrictions as the forecast for rain is quite bleak. By extending the Level 4
Restrictions will delay the need to start carting water to Burcher.
The water level in the lower dam at Fifield is very low due to a major leak in the outlet
pipe that went undetected for some time. If no rain falls in the Fifield dam within the
next four weeks there will be the need to cart water to the area. It is proposed to
impose Level 4 Water Restrictions for town water consumers connected to the Fifield
Water Water Supply
Level 1 Water Restrictions for town water consumers connected to the Condobolin,
Lake Cargelligo and Tullibigeal town water consumers and all connections to the
Tullibigeal and Kikoira Pipeline are retained until further notice.
Level 1 Water Restrictions for town water consumers connected to the Tottenham and
Albert Town Water Supplies and the B – Section Pipeline in Lachlan Shire are retained
6 Reference: Willy Weather – Australia, NSW, Central West, 1 – 10 March 2015 Daily Rainfall Data
Page 83 of 228
until further notice and there is no forecast for any substantial rain over the next two
to three months.
Water restriction reductions to the next lower level or increases to the next higher level
are in accordance with the Council’s Drought Management Plan triggers.
FINANCE AND RISK
Income from water sales are reviewed quarterly and provided in Council’s quarterly
budget review for consideration.
From a risk perspective, the Water Management Act 2000 has severe penalties for
failure to comply with licensing conditions. Penalties range from Tier 3 to Tier 1
Offences.
A Tier 3 Offence has a maximum penalty of $110,000 for a Corporation.
A Tier 1 Offence has a maximum penalty of $2,200,000 for a Corporation.
ENGAGEMENT
All demand management measures are outlined in Council’s Demand Management
and Drought Management Plans as approved by the NSW Office of Water and
adopted by Council. Community consultation was undertaken as part of the plan
development and review.
Council utilises local print media, community newsletters, Council’s website,
Facebook, pamphlets and rate notice inserts to disseminate information to the local
community.
CONCLUSION
Consumption levels for the Condobolin, Lake Cargelligo and Tottenham town water
supplies will continue to be monitored and further water restrictions may be required if
water consumption increases or water supplies continue to diminish without being
recharged. Due to the water level in the upper dam at Fifield being very low the Water
Restriction for this township is proposed to be raised to Level 4.
MARCO BREAKENRIDGE
ACTING MANAGER – UTILITIES
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 84 of 228
6.4.3 DUST SEAL FOR “MOGAL PLAIN” MR7514 NYNGAN ROAD
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.3
Author: P King
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.1 Efficient transport networks that meet community and
business needs
Delivery
Program
3.1.1
Implement road maintenance, renewals and
improvements in accordance with asset management
plan
Operational
Plan
3.1.1
Complete annual maintenance, renewals and
improvements program
RECOMMENDATION
That Council receives and notes this report.
INTRODUCTION
Tony Kelly of “Mogal Plain” Tottenham, addressed Council during the Public Form at
the Council Meeting held 18 February 2015. Mr Kelly requested that Council consider
sealing 1km of road in front of his house. Council requested that a report be provided
to the March meeting.
BACKGROUND
Mr Kelly wrote a letter dated 25 October 2012 and has also previously addressed
Council on 21 November 2012 requesting consideration of sealing 1km of MR7514
Nyngan Road. On 19 February 2014 Council resolved 041/14 to:
Page 85 of 228
iii. Endorses the general principle of sealing short sections of unsealed roads to
mitigate dust hazards to nearby residents, where requests are considered reasonable
or justifiable;
iv. Programs a dust seal for the residence at “Mogal Plain” on MR7514 Nyngan
Road when funds are available; and
v. Notes the practice of using short seals to improve safety and amenity for road
users, reduce road damage and reduce maintenance in a variety of situations in
furtherance of the aims of the Community Strategic Plan and the Transport Services-
Roads Asset Management Plan.
Council has also previously considered the issue of dust seals at the Infrastructure
Committee Meeting 1 May 2013.
DISCUSSION
Short seals for dust suppression – “dust seals”
Council has previously undertaken short “dust seals” on unsealed roads. Generally
this occurs where the road is unlikely to be sealed in the short term, or ever. Residents
of dwellings and workplaces that are close to unsealed roads are required to cope with
dust blowing across and into their premises. This affects their washing, house cleaning
and can exacerbate preexisting asthma conditions.
Examples of dust seals previously completed in the LGA include:
SR1151A Back Tullamore Road, past a house at the edge of Fifield;
Eastern end of Cargelligo Street in Tullibigeal - there have been requests to
seal more streets at the fringe of Tullibigeal;
Recent construction of MR57N Fifield Road completed the three remaining
gravel sections that are separated by older dust seals past farm houses;
SR341 Jones Lane, first section sealed past 2 or 3 dwellings within dust zone;
SR344 Browns Lane, half of length sealed past 4 dwellings;
SR1169 Bobadah Road – recent 4.3km seal aimed to suppress dust for road
users but also benefits one residence;
SR1169 Bobadah Road – previous seal of S Bends to improve safety also
possibly reduced dust for a dwelling 330m off the road.
Page 86 of 228
SR342 Worthington Lane and Jones Lane has improved the dust situation for
approximately six residents
The Director Infrastructure Services met with Mr Kelly on site Thursday 5 March. The
dwelling on that property is less than 100m from the unsealed road and certainly
impacted by dust each time a vehicle passes. The truck in the image below was
moving at extremely slow speed.
Figure 1: Truck passing ‘Mogal Plain’ at very slow speed
Figure 2: Proximity of ‘Mogal Plain’ to Nyngan Road MR7514
The current regional roads budget is tight. Safety requirements dictate an increased
focus on widening narrow seals on regional roads for several years. Unless there are
Page 87 of 228
additional State or Federal funds made available, there is little likelihood of sealing
MR7514 in the short or medium term. With the completion of MR57N a short dust seal
on MR7514 would be appropriate either late this financial year if there are sufficient
funds remaining, or early in the 2015/16 financial year.
Past, present and planned examples establish the principle that council can seal past
houses at a relatively low cost, without having to seal the full length of the road. The
seal may be primarily to reduce dust for residents, or as a second benefit in conjunction
with safety improvements for road users.
On a principle of equity, this should be available to any resident whose house is close
enough to the unsealed road to suffer dust problems, regardless if they are a
Councillor or employed by Council.
For future consideration, there are also 7 or 8 residences along SR11 Moira Vale Road
and possibly one on SR346 Airport Road that may have legitimate claim to dust seals.
It depends on the prevailing winds, tree cover and other factors but some at least are
very close to unsealed roads. A Potts Lane resident requested sealing the road past
her house about three years ago. The house is approximately 80m from the road.
Another dwelling only 50m from the unsealed road in Willis Lane is also to be affected
by dust.
Due to the shire wide approval for higher productivity vehicles (HPVs) up to and
including AB Triples, houses located close to unsealed roads will experience
increased dust generated by these vehicles due to the additional axels. While HPVs
will generally lead to less vehicles on the road, they do generate more dust than a
regular semi-trailer.
FINANCIAL AND RISK
It is estimated that $90,000 will be required to complete approximately 700m of seal
past “Mogal Plain”. The use of short seals generally reduces risk over a number of
areas not limited to where dust, flood waters, corrugations and potholes cause
problems.
ENGAGEMENT
Mr Kelly has expressed his request to Council in both person and in writing over a
number of years. Council staff have also met Mr Kelly on site.
CONCLUSION
Page 88 of 228
$90,000 will be included in the 2015-2016 Operational and Delivery Plan and budget
for the consideration of Council. It is also proposed to further the opportunity to
establish the principles of using short seals as engineering solutions to manage or
mitigate several problems. This supports the need identified by the Roads Asset
Management Plan to manage the roads sustainably by applying council’s limited
resources where they can be best used
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 89 of 228
6.4.4 STREET TREE REMOVAL
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.4
Author: M Linsket
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 3 Build and Maintain Community Infrastructure and
Systems
Strategic
Outcome
3.3 Visually appealing built environment, landscapes and
streetscapes
Delivery
Program
3.3.2 Implement a themed street tree replacement program.
Operational
Plan
3.3.2 Develop and implement a themed street tree replacement
program
RECOMMENDATION
That Council:
I. Note the report regarding Street Tree Removal
II. Approve the removal and replacement of the Gum Tree adjacent to 10
Lorne Street, Lake Cargelligo
III. Not approve the removal of the Gum Tree in Yelkin Street, adjacent to 67
Canada Street, Lake Cargelligo
IV. Not approve the removal of two Gum Trees adjacent to 74 Molong Street,
Condobolin
INTRODUCTION
In accordance with LSC Street Tree Policy each Street Tree is required to be assessed
on its suitability and to the claims within the request. From the assessment
recommendations for action/s will be submitted to Council.
Page 90 of 228
BACKGROUND
This report considers two requests that were received from residents in Lake
Cargelligo and a request from a resident in Condobolin.
1. Council received a request from the owner of 10 Lorne Street, Lake Cargelligo
to remove the Gum Tree adjacent to their property. They have stated that this
tree is causing damage to the footpath and their driveway and with their elderly
parents living next door concern are increased due to the trip hazards caused
by the tree.
2. Council received a request from the resident of 67 Canada Street, Lake
Cargelligo to remove the Gum Tree in Yelkin Street adjacent to the property.
They have stated that they are worried about the swaying of the tree during
strong wind and that the overhanging limbs will fall and cause damage to the
property.
3. Council received a request from the resident of 74 Molong Street, Condobolin
to remove and replace two Gum Trees adjacent to the property. They state
that they are concerned about the stability of the trees and that the limbs will
fall and cause damage to the property, or vehicles. They have also stated that
the trees are lifting the footpath causing trip hazards.
DISCUSSION
1. 10 Lorne Street, Lake Cargelligo
The Silky Oak Tree in Figure 1-1 has been inspected in accordance with LSC Street
Tree Policy.
Figure 1-1: Gum Tree Adjacent to 10 Lorne Street, Lake Cargelligo
Page 91 of 228
The root system of the Gum Tree; appears to have lifted and caused the footpath to
crack causing trip hazards; as shown in Figure 1-2. The footpath can be restored
without the need to remove the Gum Tree.
Figure 1-2: Damage to Footpath Adjacent to 10 Lorne Street, Lake Cargelligo
The Gum Tree has been severely cut back on one side as shown in Figure 1-3, this
could be the cause of the roots uplifting the footpath as the tree compensates for the
change in the load distribution of the canopy.
Figure 1-3: Cut back to Gum Tree Adjacent to 10 Lorne Street, Lake Cargelligo
2. 67 Canada Street, Lake Cargelligo
The Gum Tree in Figure 2-4 has been inspected in accordance with LSC Street Tree
Policy.
Page 92 of 228
Figure 2-4: Gun Tree in Yelkin Street at 67 Canada Street, Lake Cargelligo
The Gum Tree only has a few limbs overhanging the fence line as shown in Figure 2-
5. There is no evidence of hazards being caused by the Gum Tree.
Figure 2-5: Limbs overhanging fence at 67 Canada Street, Lake Cargelligo
3. 74 Molong Street, Condobolin
Both of the Gum Trees in Figure 3-6 have been inspected in accordance with LSC
Street Tree Policy.
Page 93 of 228
Figure 3-6: 2 x Gum Tree at 74 Molong Street, Condobolin
There is very little movement in the footpath as shown in Figure 3-7, however it is
evident that the concrete path has been replaced with pavers due to the tree roots.
There is a root ball at the base of both trees, as shown in Figure 3-8, which is normal
for this species of Gum Tree.
Figure 3-7: Footpath adjacent to Gum Trees at 74 Molong Street, Condobolin
Page 94 of 228
Figure 3-8: Root ball of Gum Trees at 74 Molong Street, Condobolin
Only one of the trees show minor signs of instability as shown in Figure 3-9, with
compression folding in the main trunk at the base of the tree.
Figure 3-9: Folding in main trunk in Gum Trees at 74 Molong Street,
Condobolin
FINANCE AND RISK
1. 10 Lorne Street, Lake Cargelligo
The Gum Tree is found to be in a healthy state but poses a risk of causing further
damage to the footpath after rectification work has been completed. Further instability
to the Gum Tree would be worse if trimming of the roots are performed to prevent
further damage to the footpath.
2. 67 Canada Street, Lake Cargelligo
The Gum Tree is found to be in a healthy state with very little dead wood within the
canopy. Swaying during the strong winds is the tree mechanism against the force
caused by the wind, if it didn’t sway then there would be a high risk of the tree
Page 95 of 228
‘snapping’ in the wind. There is a low risk of a tree limb falling and striking the fence
and an extremely low risk of striking the house.
3. 74 Molong Street, Condobolin
Both of the Gum Trees are found to be in a healthy state. There is no current indication
of hazards caused by the tree. There is a very low risk of one of the Gum Trees falling
towards the road. The tree roots of both trees have previously been cut when the
concrete footpath was replaced by pavers.
ENGAGEMENT
The owner of 10 Lorne Street has requested the removal of the Gum Tree.
The resident of 67 Canada Street has requested the removal of the Gum Tree in Yelkin
Street.
The resident of 74 Molong Street has requested the removal and replacement of two
Gum Trees.
The engagement with each of the owners was a combination of the submission of the
original request and any conversations held with the owners during the inspections.
CONCLUSION
As a result of the inspections that were carried out at the request of the property
occupants, it is proposed to recommend the following outcomes in accordance with
the LSC Street Tree Policy:
1. 10 Lorne Street, Lake Cargelligo
Remove and replace the Gum Tree and undertake rectification works to the footpath
adjacent to 10 Lorne Street, Lake Cargelligo.
2. 67 Canada Street, Lake Cargelligo
Retain the Gum Tree.
3. 74 Molong Street, Condobolin
Retain both the Gum Trees, and monitor the tree which shows minor signs of
instability.
MAREE LINSKET
Page 96 of 228
MANAGER INFRASTRUCTURE
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 97 of 228
6.4.5 RURAL ADDRESSING – ROAD NAMING REQUEST
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.5
Author: M Linsket
TRIM: 13.6.6.3
Community
Strategic
Plan
Goal 3 Build and Maintain Community Infrastructure and
Systems
Strategic
Outcome
3.1 Efficient transport networks that meet community and
business needs
Delivery
Program
None identified
Operational
Plan
None identified
RECOMMENDATION
That Council:
I. Note the report on the Road Naming
II. Approve to rename SR15 Belmore Road to Woodlands Lane
III. Seek public comments from affected property owners on the proposed
road name changes.
INTRODUCTION
Council is required to have approved names of roads within the network to implement
Rural Addressing.
BACKGROUND
To implement rural addressing across the LGA, Council is required to have approved
names of roads within its network that comply with the NSW Road Naming Policy. The
Page 98 of 228
Geographical Names Board (GNB) is the approvals body that implements this policy
and has considered the names proposed by Council for all of the roads in the Lachlan
Shire..
Council staff have been installing new sign blades as part of the rural addressing
program across the shire. As a result of these works a number of enquires have been
received regarding the names that have been given to a number of roads. These
enquires have been investigated against the requirements of the GNB and are
discussed below.
DISCUSSION
Council received correspondence from the property owners of ‘Old Woodlands Station’
to rename SR15 Belmore Road to Woodlands Research Station Lane or Woodlands
Lane. The owners have indicated that their property was once a state government
agricultural research station, and was the first research station to attempt to grow
cereal crops in the Tottenham region.
FINANCE AND RISK
Limited to costs associated with advertisement in both the local papers and
Government Gazette and the placement of road signage.
ENGAGEMENT
Should Council agree to the proposed road name changes advertisements will be
placed in the local newspapers calling for public comment regarding the proposed
changes. It is also proposed to contact those property owners affected by the
proposed changes who have not been part of the request for the name change.
Submission to the Geographical Names Board will need to take place before the
installation of signage
CONCLUSION
Woodlands Lane would is a more appropriate name for SR15 than Belmore Road.
The proposed name will to reflect the history of the region and the part that Woodlands
Station has in the development of cereal crops in the northern part of the Lachlan
Shire.
Page 99 of 228
MAREE LINSKET
MANAGER INFRASTRUCTURE
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 100 of 228
6.4.6 PANEL TENDERS
Author: P King
TRIM: 13.6.6.3
Community
Strategic Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.2 Water, sewer and energy utilities meet best practice
standards with up to date technology
Delivery
Program
3.2.3 Implement the Asset maintenance and renewal program for
water and sewerage services
Operational
Plan
3.2.3 Complete annual maintenance and renewals program.
Community
Strategic Plan
Goal 4 Build Civic Leadership and Pride
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.3 Councils decision making is equitable and ethical
Operational
Plan
4.7.3
Councils decision making and operational activities meet
regulation and community expectation
RECOMMENDATION
That Council:
I. Note the report
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.6
Page 101 of 228
II. Agree to participate in a regional contract for Sewer and Stormwater
Condition Assessment Services (including CCTV, Smoke Testing and
Manhole Inspections)
III. Agree to participate in CENTROC’s Developer Services plan tender
INTRODUCTION
The Central NSW Regional Organisation of Council’s (CENTROC) Water Utilities
Alliance (CWUA) is a voluntary collaborative Alliance between sixteen Councils in the
Central NSW region including the Local Government Areas of Bathurst, Blayney,
Boorowa, Cabonne, Cowra, Forbes, Lachlan, Lithgow, Mid-Western, Oberon, Orange,
Parkes, Upper Lachlan, Weddin, Young and Central Tablelands Water. It represents
a population of around 243,000 and covers an area of more than 72,500 square
kilometres.
This report will consider participation in regional contracts for the procurement of
services to complete condition assessments for Sewer and Stormwater infrastructure
including CCTV, Smoke Testing and Manhole Inspections. This report will also
consider participating in CENTROC’s Developer Services Plan tender.
BACKGROUND
Council has participated in CENTROC’s regional contract for the Sewer and
Stormwater Condition Assessment Services (formerly run as CCTV and Smoke
Testing) for the past 3 years.
will conduct a Request for Tender (RFT) process and then proceed to a contract with
the successful suitable provider for each contract. It is proposed to conduct the
Condition Assessment Services contract from July 2015 to June 2017.
The second part of this report is regarding the participation in CENTROC’s Developer
Services Plan(DSP) tender. A DSP is part of the requirement that Council has a fair
pricing plan for water supply and sewerage services associated with development.
DISCUSSION
Page 102 of 228
Council is required to have up to date knowledge on the condition status of its various
assets. This asset knowledge is required to complete Council’s reporting
requirements to the Office of Local Government for Special Schedule Seven and Fair
Value Reporting. By completing CCTV, Smoking Testing and Manhole Inspections
Council is able to provide accurate advice regarding the condition of their assets.
Secondly, CENTROC seeks to identify suitable providers to deliver 100% Best
Practice Developer Servicing Plans (according to the NOW Development Charges
Guidelines) for CENTROC members’ Water and Sewer services.
All CWUA members have completed or are near completion of their IWCM, Demand
and Drought Management reports, and Strategic Business Plans. The DSP is the
device that allows for Developer charges to be levied to recover part of the
infrastructure costs incurred in servicing new developments or additions/changes to
existing developments.
Commercial developer charges in accordance with these guidelines are an integral
part of the fair pricing of water related services and provide a pricing signal to
encourage less costly forms and areas of development. Such developer charges are
required by the NSW Best–Practice Management of Water Supply and Sewerage
Framework (page 3) and are recognised by the National Water Initiative Pricing
Principles, April 2010.
Developer charges serve three related functions:
1. they provide a source of funding for infrastructure required for new urban
development;
2. they provide signals regarding the cost of urban development and thus
encourage less costly forms and areas of development; and
3. are an integral part of the fair pricing of water related services7
7 NSW Office of Water Developer Charges Guidelines for Water Supply, Sewerage and Stormwater, 2012 – Consultation Draft
Page 103 of 228
FINANCE AND RISK
The requirement to complete various asset management plans is an essential
reporting requirement to the Office of Local Government and also provides validation
for budgetary allocations across each asset group that Council is responsible for.
Having knowledge of the sewer and stormwater asset group through CCTV
inspections can specifically identity subterranean problems before they become
apparent at surface level. This provides for a proactive approach to asset
management. It is proposed to allocate $45,000 in next three years budget for the
preparation of asset management plans for the sewer group of assets. This is a small
increase of $8,000 per year to the four year plan.
Secondly, the preparation of a Developer Servicing plan will satisfy one of the
requirements of the NSW Best–Practice Management of Water Supply and Sewerage
Framework. There will be some increase costs to developers although presently
council is effectively subsidising development, although the scale of this subsidy is not
quantified.
The DSP is required to be adopted by Council prior to its implementation and at that
time the proposed costs will become known. Developer charges are also regularly
reviewed by the Independent Pricing and Regulatory tribunal (IPART). DSP’s must
be developed in accordance with the NSW Office of Water Developer Charges
Guidelines for Water Supply, Sewerage and Stormwater, 2012. This is not a simple
exercise and engaging a consultant to completed this task will provide Council with a
plan compliant with the guidelines.
ENGAGEMENT
The CWUA has been running CCTV and Smoking Testing contract for three years.
The CWUA has regular meetings with representatives from each member Council and
considers the performance measures of each contract at regular intervals.
Secondly, The
CONCLUSION
Participation in the regional contract for Sewer and Stormwater Condition Assessment
Services (including CCTV, Smoke Testing and Manhole Inspections) will allow Council
to be proactive in maintenance and inform the asset management process.
Page 104 of 228
Secondly agreement to participate in CENTROC’s Developer Services plan tender will
provide benefits of the larger buying power of a multiple councils as well as attract a
suitably qualified consultant who otherwise would not be attracted to providing this
service for a smaller regional council like Lachlan.
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 105 of 228
6.4.7 REGIONAL CONTRACT – SUPPLY AND DELIVERY OF BITUMEN
EMULSION
Author: P King
TRIM: 13.6.6.3
Community
Strategic Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.1 Efficient transport networks that meet community and
business needs
Delivery
Program
3.1.1 Implement road maintenance, renewals and improvements
in accordance with asset management plan
Operational
Plan
3.1.1 Complete annual maintenance, renewals and
improvements program
Community
Strategic Plan
Goal 4 Build Civic Leadership and Pride
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.3 Councils decision making is equitable and ethical
Operational
Plan
4.7.3
Councils decision making and operational activities meet
regulation and community expectation
RECOMMENDATION
That Council:
I. Endorse Boral Asphalt as the preferred supplier for bitumen emulsion
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.7
Page 106 of 228
II. Advise CENTROC of its decision
INTRODUCTION
This report provides advice on progressing a regional contract for the supply and
delivery of bitumen emulsion to Council.
BACKGROUND
Central NSW Councils (CENTROC) has run many successful regional contracts which
save members both time and money. The CENTROC Supply Management Team has
resolved to develop another regional contract for supply and delivery of bitumen
emulsion.
A report was presented to Council at the meeting held on 15 October 2014 and Council
resolution 384/14 was to participate in the regional contract process.
DISCUSSION
The CENTROC Request for Tender (RFT) for Supply and Delivery of Bitumen
Emulsion was managed under the auspices of the CENTROC Supply Management
Team.
Members of the CENTROC Supply Management Team oversaw the RFT process run
by CENTROC. All documentation including copies of the RFT, responses from
tenderers and tender assessment documentation is available upon request.
The panel gave consideration to responses from 3 companies:
Bitupave Ltd (Boral Asphalt)
Downer
Fulton Hogan
The panel reviewed all tendered responses on 3 December 2014 using the APET
360Pro tender evaluation tool and recommended Boral Asphalt as the preferred
supplier for CENTROC members.
FINANCE AND RISK
CENTROC has managed the process including all costs of advertising and tender
assessment and will receive a management fee from the supplier to cover these costs.
CONCLUSION
Page 107 of 228
Members of CENTROC’s Supply Management Team have overseen RFT process for
the supply and delivery of bitumen emulsion, and recommend Boral Asphalt as the
preferred supplier for a 2 year contract.
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 108 of 228
6.4.8 REGIONAL PANEL CONTRACT - SUPPLY AND DELIVERY OF ROAD
SIGNS
Author: P King
TRIM: 13.6.6.3
Community
Strategic Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.1 Efficient transport networks that meet community and
business needs
Delivery
Program
3.1.1 Implement road maintenance, renewals and improvements
in accordance with asset management plan
Operational
Plan
3.1.1 Complete annual maintenance, renewals and
improvements program.
Community
Strategic Plan
Goal 4 Build Civic Leadership and Pride
Strategic
Outcome
4.7 Strong effective Council
Delivery
Program
4.7.3 Councils decision making is equitable and ethical
Operational
Plan
4.7.3
Councils decision making and operational activities meet
regulation and community expectation
RECOMMENDATION
That Council:
I. Endorse the panel of providers of road signs which is made up of Artcraft
Pty Ltd, Barrier Signs Pty Ltd and De Neefe Pty Ltd and
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.8
Page 109 of 228
II. Advise CENTROC of its decision
INTRODUCTION
This report provides advice on progressing a regional contract for the supply and
delivery of road signs to Council.
BACKGROUND
Central NSW Councils (CENTROC) has run many successful regional contracts which
save members both time and money. The CENTROC Supply Management Team has
resolved to develop another regional contract for supply and delivery of bitumen
emulsion.
A report was presented to Council at the meeting held on 20 August 2014 and Council
resolution 322/14 was to participate in the regional sign contract process.
DISCUSSION
The CENTROC Request for Tender (RFT) for Supply and Delivery of Road Signs was
managed under the auspices of the CENTROC Supply Management Team.
Members of the CENTROC Supply Managers Team oversaw the RFT process run by
CENTROC. All documentation including copies of the RFT, responses from tenderers
and tender assessment documentation is available upon request.
The panel gave consideration to responses from 7 companies:
ArtCraft
Barrier Signs
Delnorth Pty Ltd
De Neefe Signs
Hi-Vis Signs and Safety
Roadside Services and Solutions
Road Management Solutions
The panel reviewed all tendered responses on 27 August 2014 using the APET
360Pro tender evaluation tool and recommended that three tenderers be on a panel
to supply road signs to interested CENTROC members.
Page 110 of 228
Council should be aware that the level of Professional Indemnity insurance held by
Artcraft is $2m, whereas DeNeefe and Barrier Signs hold $10m.
FINANCE AND RISK
CENTROC has managed the process including all costs of advertising and tender
assessment and will receive a management fee from the supplier to cover these costs.
CONCLUSION
Members of CENTROC’s Supply Management Team have overseen the selection of
the panellists for supply of road signs. Following negotiations, a 2 year contract (with
a possible 12 month extension) with Artcraft, Barrier Signs and De Neefe is advised.
PHIL KING
DIRECTOR INFRASTRUCTURE SERVICES
Page 111 of 228
6.4.9 WATER MAINS EXTENSION HENRY PARKES WAY CONDOBOLIN
MEETING TYPE: Ordinary Meeting
DATE: 18 March 2015
ITEM NO. 6.4.9
Author: P. King
TRIM: 13.6.6.3
Community
Strategic Plan
Goal 3 BUILD AND MAINTAIN COMMUNITY
INFRASTRUCTURE AND SYSTEMS
Strategic
Outcome
3.2 Water, sewer and energy utilities meet best practice
standards with up to date technology
Delivery
Program
3.2.3 Implement the Asset maintenance and renewal program for
water and sewerage services
Operational
Plan
3.2.3 Complete annual maintenance and renewals program.
RECOMMENDATION
That Council receives and notes this report
INTRODUCTION
Council has previously considered reports in May and June of 2013 regarding a
request from landowners to extend Council’s reticulated network approximately one
kilometre east along Henry Parkes Way.
BACKGROUND
Eight properties located along Henry Parkes Way have been allowed to connect onto
Council’s water supply scheme by the provision of separate meters at the one location
at the eastern end of Rogers Street, Condobolin. The water lines connecting the
meters to the properties are considered to be private services and become the
responsibility of the landowner. Councillors have been approached requesting Council
to fund a water mains extension to replace these private water services.
DISCUSSION
Page 112 of 228
Reports to Council have indicated previously that a feasibility assessment has been
undertaken to extend the existing DN100mm AC water main which currently
terminates in Rogers Street Condobolin. The extension of the water main will involve
the installation of approximately one kilometre of DN100mm mPVC water pipeline and
relocation of 8 existing water metering points from the Rogers Street location to the
respective properties along Henry Parkes Way. The cost of these works were
estimated to be $69,790 excluding GST and was determined at a rate of $70 per
meter.
Being aware of the rocky nature of the ground it is felt that this estimate requires more
detailed work to ensure that more accurate estimation is provided. The previous
feasibility also considered additional augmentation works that may have been required
although no evidence of modelling was found to substantiate the various options that
were considered.
The properties that are the subject of this report are all located outside of Councils
water reticulated network for Condobolin. Council’s reticulated network does not have
adequate pressure to extend beyond the current limits and comply with the NSW Local
Government General Regulation 2005 for Local Water Utilities to install fire hydrants
to extinguish fires (refer Part 2, Section 2.1.1). Australian Standard AS2419.1
addresses the requirements for Fire Hydrant installations. An assessment of these
requirements to this situation must be done to further inform the decision making
process prior to proceeding with any proposal to extend the water reticulated network
any further to the east of Condobolin.
FINANCIAL AND RISK
Funding for this project has not been included in Council’s Delivery and Operational
and Plan. Funding for mains extensions by the Local Water Authority has also not
been incorporated into the Strategic Business Plan, where all funding for mains
extensions and augmentations is sourced via a contribution from developers at time
of subdivision or development application approval.
In this instance a capital works contribution could be sought from the property owners
who will be serviced by the infrastructure. The capital works contribution has
previously been determined to be in the range of $23,463.13 to $24,927.50 per
Page 113 of 228
connected property. More rigorous investigation ought to be done to ensure that costs
have been appropriately estimated, prior to setting a capital works contribution figure.
Council presently generates approximately $3.0 million in income from water rates.
This project represents 7% of Councils income. It is not appropriate to spend this level
of funding on this project. Water charges would need to increase to cover this level of
expenditure and this would result in other Lachlan residents subsidising a private water
mains extension.
Furthermore with regards to Councils LEP, four of the properties are located in the
RU1 Primary Production zone and the remainder are located in the RU5 Village zone.
Council’s planning controls provide guidance on the provision of services and these
also will require further assessment prior to extend the water reticulated network any
further to the east of Condobolin.
ENGAGEMENT
Limited engagement has been completed regarding these works. Council’s Director
of Infrastructure has not yet met with the property owners at the time of the preparation
of this report, but will have done so prior to meeting of Council. The discussion
conducted at this meeting will be conveyed to the Councillors at the meeting.
The owners of the properties that will be serviced by the proposed infrastructure would
be expected to pay a capital works contribution towards the project. Consultation is
required to ascertain the need for the water main extension and acceptance of an
appropriate capital works contribution plan. It must be stated that all owners would
need to agree on the contribution plan to ensure that costs are fair and equitable.
CONCLUSION
A water mains extension may be feasible however further consideration to
augmentation will be required to ensure compliance with fire fighting requirements as
outlined in the Local Government Act and the associated regulations as well as the
Water Management (Water Supply Authorities) Regulation are met in accordance with
the appropriate Australian Standard. In addition land use matters must also be
considered to ensure Council’s planning controls are being complied with.
PHIL KING
Page 114 of 228
DIRECTOR INFRASTRUCTURE SERVICES
Page 115 of 228
7.0 DEPUTATIONS
Page 116 of 228
8.0 MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR
& DEPUTY MAYOR
Page 117 of 228
9.0 NOTICES OF MOTION
9.1 NOTICE OF MOTION 1 – CR PHILLIPS, CR SAUNDERS AND CR SCOTT
That the director of Infrastructure services provide to council each month at the
monthly meeting a progress report on the proposed construction of stage 2 of the
Lake Cargelligo walkway and the tender process to be undertaken for the repair or
replacement of the Island Creek bridge.
Dated this 12th March 2015
Note: Both of these projects have had funds allocated in the budget now for over 8
years with very little progress made. Councillors and the public should be made
aware of any efforts made (or not made) to bring these two matters to finality.
Page 118 of 228
10.0 DELEGATES REPORT
Page 119 of 228
11.0 CORRESPONDENCE
Page 120 of 228
12.0 COMMON SEAL
Page 121 of 228
13.0 QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN
Page 122 of 228
14.0 MATTERS RULED URGENT BY THE MAYOR
Page 123 of 228
15.0 CONSIDERATION OF CONFIDENTIAL BUSINESS MATTERS
15.1 REASONS FOR CONFIDENTIALITY
I. Agreement with Frank Whiddon Masonic Homes (G.M.)
This Report is submitted in accordance with Clause 10A(2) (c) of the Local
Government Act 1993, and Council’s Code of Meeting Practice which
permits the business relating to the following:
…information that would, if disclosed, confer a commercial advantage or
a person with whom the Council is conducting business.
To be referred to Closed Session
Page 124 of 228
15.2 FRANK WHIDDON MASONIC HOMES (ACTING G.M.)
EXECUTIVE SUMMARY
A Sub-Committee (Councillors Manwaring, Medcalf and Scott) has met to consider
arrangements with the Whiddon Group (FWMH)
RECOMMENDATION
1. That the Report of the Sub-Committee be noted and adopted.
REPORT
The Sub-Committee, as suggested at the last Strategic Planning Session, met on 11
March 2015. The Sub-Committee has determined the following points be
recommended to Council.
1. A new Agreement will be sought to operate from 1 July, 2015.
2. The term of this new Agreement will be suggested as 18 months / 2 years.
3. During this 18 month / 2-year period Council will discuss with FWMH a further
agreement.
4. In future agreements, Council will indicate it has no expectation of sharing of
profits.
5. Capital Expenditure, as claimed by FWMH, to be paid after clarification.
6. In future, major Capital Expenditure (deemed to be that exceeding $25,000) is
to be submitted to Council for approval in advance of the expenditure.
7. Council to indicate it will endeavor to openly communicate with FWMH.
8. If possible, $200,000 to be set aside in the 2015/16 Budget for
contingencies/capital expenses.
Page 125 of 228
ATTACHMENTS
ATTACHMENT 6.2.1 – LEGISLATIVE COMPLIANCE POLICY
Page 126 of 228
Page 127 of 228
Page 128 of 228
BACK TO REPORT
Page 129 of 228
ATTACHMENT 6.2.2 - INTERACTION BETWEEN COUNCILLORS &
STAFF POLICY
Page 130 of 228
Page 131 of 228
Page 132 of 228
Page 133 of 228
Page 134 of 228
Page 135 of 228
BACK TO REPORT
Page 136 of 228
ATTACHMENT 6.2.3 – BUSINESS CONTINUITY PLAN
Page 137 of 228
Page 138 of 228
Page 139 of 228
Page 140 of 228
Page 141 of 228
Page 142 of 228
Page 143 of 228
Page 144 of 228
Page 145 of 228
Page 146 of 228
Page 147 of 228
Page 148 of 228
Page 149 of 228
Page 150 of 228
Page 151 of 228
Page 152 of 228
Page 153 of 228
Page 154 of 228
Page 155 of 228
Page 156 of 228
Page 157 of 228
Page 158 of 228
Page 159 of 228
Page 160 of 228
Page 161 of 228
Page 162 of 228
Page 163 of 228
BACK TO REPORT
Page 164 of 228
ATTACHMENT 6.2.4 – ENTERPRISE RISK MANAGEMENT PLAN
Page 165 of 228
BACK TO REPORT
Page 166 of 228
ATTACHMENT 6.2.5 – PRIVACY MANAGEMENT PLAN
Page 167 of 228
Page 168 of 228
Page 169 of 228
Page 170 of 228
Page 171 of 228
Page 172 of 228
Page 173 of 228
Page 174 of 228
Page 175 of 228
Page 176 of 228
Page 177 of 228
Page 178 of 228
Page 179 of 228
Page 180 of 228
Page 181 of 228
Page 182 of 228
Page 183 of 228
Page 184 of 228
Page 185 of 228
Page 186 of 228
Page 187 of 228
Page 188 of 228
Page 189 of 228
Page 190 of 228
Page 191 of 228
Page 192 of 228
Page 193 of 228
Page 194 of 228
Page 195 of 228
Page 196 of 228
Page 197 of 228
Page 198 of 228
Page 199 of 228
Page 200 of 228
Page 201 of 228
Page 202 of 228
Page 203 of 228
Page 204 of 228
Page 205 of 228
Page 206 of 228
Page 207 of 228
Page 208 of 228
Page 209 of 228
Page 210 of 228
Page 211 of 228
Page 212 of 228
Page 213 of 228
Page 214 of 228
Page 215 of 228
Page 216 of 228
Page 217 of 228
Page 218 of 228
Page 219 of 228
Page 220 of 228
Page 221 of 228
Page 222 of 228
Page 223 of 228
BACK TO REPORT
Page 224 of 228
ATTACHMENT 6.2.6 – STATEMENT OF BUSINESS ETHICS
Page 225 of 228
Page 226 of 228
BACK TO REPORT
Page 227 of 228
ATTACHMENT 6.2.6 – COMMUNITY INFRASTRUCTURE PROJECTS
POLICY
Page 228 of 228
BACK TO REPORT