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2009 NASCSP Conference2009 NASCSP Conference
State Oversight of ARRA State Oversight of ARRA Funds and ProductionFunds and Production
Presented byPresented by
Dan ElliottDan ElliottOregon WAP DirectorOregon WAP Director
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Oregon Capacity Challenge
We needed to understand any disassociations between the overall goals of this network and the way to effectively meet those goals.
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Oregon Capacity Challenge
Do we have sufficient resources to satisfy the ARRA demand?
Will we have enough resources to meet this demand?
What is the most cost-effective and efficient way to satisfy this demand?
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Growth Plan Models
State office evaluated critical business components needed for demand on service production both internally and externally.
Required agencies and contractors to model critical business operations needed to expand*
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Growth Plan Models
The state office then collaborated those models into a master growth plan.This growth plan included, new hires, trainings needed, tools, equipment, materials and supplies, office space and vehicles.It also required IT needs and costs along with salary required for new hires.
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Master Growth Plan
A capacity planning and capital effectiveness model was then presented to partners in a series of business meetings.*
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Master Growth Plan(cont.)
We now had the data all in one place.
Collate and correlate the data.
Build a statewide network model
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Master Growth Plan(cont.)
Agency operation processes examined and reviewed for strength and weaknesses.Computer and database systems reviewed.Production requirements and planning reviewed.
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Master Growth Plan(cont.)
Master growth plan
EQUALS
State application/state plan.
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“Cornerstone” needs
Needs-based trainingMulti-family focus on high-risk affordable housing HUD projects.Performance Mgt.Meet reporting needs for state and federal requirements.Provide transparency and accountability at all levels of the network.
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Needs align with ARRA Goals
Job creation*
Reduce carbon emission
Reduce energy usage
Check!
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Needs align with WAP Goals
Health and SafetyPreservationDurabilityComfortReduce energy burden
Check!
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Needs align with WAP (cont.)
An energy-efficient building is one that is healthy, safe, durable and comfortable with the lowest operating cost achievable without adversely affecting the above four parameters.
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ARRA WAP System ApproachARRA WAP System Approach
Multi-family focusNeeds-based training
Statewide Pre-approved multi-family
listings
Networks of Excellence
Field/Desk Monitoring
Web-Based Statewide Reporting
Economic Recovery Executive TeamPerformance Mgt. Accountability
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Needs-Based Training
Assess needs.
Curriculum development.
Training presentation.(hands-on/web/self-study/classroom)
Effective evaluation of training.
Quality assurance element(ie. certification)
Standardization of specs.
Job placement. IMatchSkills.
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Needs-Based TrainingStandards have been set for trainers and trainings wishing to seek endorsement from Oregon low-income WAP.Not all that “put there signs” will meet with those requirements.*note of caution.Agencies have multiple venues to train and certify employees and contractors by selecting state WAP “endorsed” trainers and programs. The Residential Energy Analyst Program(REAP) via the Oregon Energy Coordinators Association has been the WAP network trainer for several years.(certification)www.warmandsafe.comLiUNA is being reviewed as a low-income weatherization program trainer and certifier.Establishing “Networks of Excellence”.
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Multi-Family FocusOregon Housing and Community Services
met with stakeholders and held public hearings regarding best usage of ARRA funds.35% of Oregon households are renters.Many of Oregon’s low-income affordable housing projects are stalled because of financing gaps due to lack of investment or a funding shortfall.Using DOE ARRA will allow pipeline projects to move forward.*
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Performance Management
Field Monitoring
Desk Monitoring
Davis-Bacon reviews
SHPO agreement*
Expenditure policy enforced*
Training regimes established
Centers of Excellence
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Performance Management (cont.)The state and agency must collaborate together
Set short term goals. 90 days ideal.
Determine the strengths required to do the job.
Set standards and detemine how they will be done.
Establish communication agreements.
Get it in writing.
Establish a monitoring method. The agency decides how to achieve the desired results.
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Accountability(cont.)
Oregon Way will advise and assist state agencies and other partners seeking federal competitive grants by developing innovative proposals that create immediate jobs and promote renewable energy, reduce carbon, encourage greater energy efficiency or sustainable development.
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Accountability(cont.)
The Governor has established an Economic Recovery Executive Team (ERET) dedicated to coordinate and track the infusion of federal stimulus dollars into Oregon.
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Background of SB Background of SB 1149/Energy Restructuring 1149/Energy Restructuring
for Oregonfor OregonThis accounts for roughly $7.5 million to OHCS each year.85% goes to the low-income weatherization program network providers(Community Action Programs, non-profits, etc. )or around $6.5 million dollars per year. 15% or $1 million goes to the Housing programs where $750,000 per year is allocated through the CFC(Consolidated Funding Cycle)
