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Oregon Department of EducationOregon Department of Education Report Card ProjectReport Card Project

14th Annual Management Information Systems Conference14th Annual Management Information Systems ConferenceOrlando, FLOrlando, FL

February 26 - 28, 2001February 26 - 28, 2001

KPMG

KPMG

Douglas KostyDouglas KostyManagerManagerKPMG ConsultingKPMG Consulting

State of Oregon Department of Education State of Oregon Department of Education Presenting to you today . . .Presenting to you today . . .

Aaron MunterAaron MunterManagerManagerOregon Dept of EdOregon Dept of Ed

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Daniel CaseyDaniel CaseySr. ConsultantSr. ConsultantKPMG ConsultingKPMG Consulting

KPMG

AgendaAgendaAgendaAgenda

Introduction

Oregon’s Mandate

The Challenge

Internet Demo/Q & A

The Solution

Project Results

KPMG

AgendaAgendaAgendaAgenda

Introduction

KPMG

IntroductionThe Report CardIntroductionThe Report Card

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AgendaAgendaAgendaAgenda

Introduction

Oregon’s Mandate

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• Senate Bill 1329 Passed in 1999• All Schools and Districts in Oregon• First released February 2000• Student demographics• Student performance • School characteristics

Oregon’s Mandate Oregon’s Mandate Senate Bill 1329Senate Bill 1329

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• 4 yrs data• Student Performance• Percent of Students taking Tests• Attendance• Dropout• Teacher Characteristics• SAT Scores

The Solution The Solution Data ElementsData Elements

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AgendaAgendaAgendaAgenda

Introduction

Oregon’s Mandate

The Challenge

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Data is Not Collected Through a Single Source

Schools andDistricts

TestingVendor

OtherODE

SchoolFinance

Assessment

ODE

PaperForms

InternetReport Card

Database

The Challenge The Challenge Multiple Data SourcesMultiple Data Sources

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• Data in varying degrees of accuracy• High stakes for schools and districts• District approval prior to publishing• Meaningful presentation• Flexible system for changing requirements• Short time frame

The Challenge The Challenge Multiple Data SourcesMultiple Data Sources

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AgendaAgendaAgendaAgenda

Introduction

Oregon’s Mandate

The Challenge

The Solution

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• Oregon’s Web-Based Report Card System

Preview

Rating/Creation

Help DeskTracking

Appeals

Collection

Presentation

The Solution The Solution Multiple Data SourcesMultiple Data Sources

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The Solution The Solution Web-based Appeal ProcessWeb-based Appeal Process

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The Solution The Solution Preview and PresentationPreview and Presentation

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• Technologies Used

Microsoft Visual Basic

MicrosoftAccess

MicrosoftSQL Server

MicrosoftASP

The Solution The Solution Technologies UsedTechnologies Used

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AgendaAgendaAgendaAgenda

Introduction

Oregon’s Mandate

The Challenge

The Solution

Project Results

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Fewer Resources

No ReportedIssues

All 2832 ReportCards Produced

On Time

1940 AppealsProcessed

Data AvailableThrough Web Site

IntegratedWith DBI

Project Results Project Results Overwhelming SuccessOverwhelming Success

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Project Results Project Results Media SiteMedia Site

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Project Results Project Results Risks and IssuesRisks and Issues

• Timely and accurate data submissions

• Clearly defined and communicated: Objectives Roles and Responsibilities Timelines Expectations

• Adequate time for districts to appeal and preview data

• Appropriate level of communications with: Public Press Districts Agency personnel

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Project ResultsBenefits - Status of Submissions

Project ResultsBenefits - Status of Submissions

Outstanding Issues

0

500

1000

1500

2000

7/21

/00

8/21

/00

9/21

/00

10/2

1/00

11/2

1/00

12/2

1/00

1/21

/01

Week

Issu

es

Open

Closed

Still Open

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Project Results Project Results Plans for the FuturePlans for the Future

• Link validations to ratings

• Extending timeframes to validate

• Expand data elements used in rating

• Modification to rating formula

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AgendaAgendaAgendaAgenda

Introduction

Oregon’s Mandate

The Challenge

Internet Demo/Q & A

The Solution

Project Results

KPMG

Internet DemoOregon Report Card Web Site

Internet DemoOregon Report Card Web Site

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Questions & AnswersQuestions & AnswersTo visit our web site...To visit our web site...

Questions & AnswersQuestions & AnswersTo visit our web site...To visit our web site...

http://www.ode.state.or.ushttp://www.ode.state.or.us

oror

http://reportcard.ode.state.or.us/http://reportcard.ode.state.or.us/

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Thank You !Thank You !Thank You !Thank You !