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Oregon Department of Oregon Department of EducationEducation
Technology and School Finance
Presenter: Doug Kosty, Director
Presentation to the Joint Ways & Means Presentation to the Joint Ways & Means Subcommittee on EducationSubcommittee on Education
April 24, 2003April 24, 2003
2
Office of TechnologyBudget:
Grant-in-Aid
$1,955,500
$486,000
General Funds Other Funds
Department Operations
$3,764,860
$2,509,097
General Funds Other Funds
FTE: 37.5
3
• Support Department Mission and Priorities• Leverage Technology to create efficiencies • Serve the needs of our customers:
198 School Districts1250 Schools21 Education Service Districts350 Department staff
Office of TechnologyIntroduction:Office of TechnologyIntroduction:
4
• Web-based Technology Infrastructure:– Oregon Public Education Network (OPEN)– Database Initiative (DBI)– Special Education Child Count (SECC)– Online student assessments (TESA)– Secure Student ID (SSID)– Child Nutrition System– Professional Technical Student System– Internal Systems
Office of TechnologyIntroduction:Office of TechnologyIntroduction:
5
Office of TechnologyPurpose:Office of TechnologyPurpose:
• Leadership through– Department of Education– District IT Managers– State Agency IT Managers– US Department of Education
6
• Staff Functions– Network, Helpdesk and
Outreach– Database Development and
Maintenance– Application Development and
Maintenance
Office of TechnologyPurpose:Office of TechnologyPurpose:
7
• Web Sites– Public (
http://www.ode.state.or.us/)– District (
https://district.ode.state.or.us/)– DBI (http://www.dbi.state.or.us/)
Office of TechnologyPerformance:Office of TechnologyPerformance:
8
SSID
StudentData
StudentDatabase
Extract Transform
Load
Office of TechnologyPerformance:Office of TechnologyPerformance:
Financial Data
Non- Financial
Data
D B I Database
Dis
tric
ts a
nd
ES
Ds
9
Office of TechnologyPerformance:Office of TechnologyPerformance:
Assessments SpecialEducation
Research &Analysis
PerformanceTracking
DistrictAccess/
Input
StudentDatabase
Secure Student ID
MigrantEducation
OPTE
10
• Database Initiative– School and District
Information– School Fund Formula data– Federal Grant data– Legislative Reporting– Quality Education Model– Report Card
Office of TechnologyResults:Office of TechnologyResults:
11
• Internal ODE Application Solutions– Institutions Database– Contract Management– Budget Reporting System– Personnel System– Grants Management
Office of TechnologyResults:Office of TechnologyResults:
12
• Information Technology Staffing Analysis– Purpose
•Appropriate staffing levels and use of contractors?
– Findings•Staffing classifications generally
appropriate•Statewide IT vision is appropriate•Additional staff needed
Office of TechnologyResults:Office of TechnologyResults:
13
• Project Prioritization– Aligned with priorities, mission and vision
– Required by state or federal mandate – Results in efficiencies and savings– Funds available outside of General Fund
• Security• Standards
Office of TechnologyResults:Office of TechnologyResults:
14
SourcesSources ApplicationsApplications DataData
Distri
Distri
ctct
Fed
erF
eder
alal
Stat
Stat
ee
District
State
Schools
Program
Students
Staff
Admin
Districts
OutputsOutputs
eLearning
Analysis
Accountability
Federal
Reporting
Office of TechnologyExpected Outcomes:Office of TechnologyExpected Outcomes:
15
• Projects on the Horizon– Data Collection Consolidation– Statewide Student Information
System Consolidation– Student Plan and Profiles– Student-level Data Exchange
Office of TechnologyExpected Outcomes:Office of TechnologyExpected Outcomes:
16
• Oregon Public Education Network (OPEN)– Administration/Leadership– Network Coordination
• ISP•Maintenance and Operations
– Distance Learning•Voice/Video Coordination•Students Distance Education Portal
Office of TechnologyExpected Outcomes:Office of TechnologyExpected Outcomes:
17
Office of School FinanceBudget:
Department Operations
$4,637,739
$517,341
General Funds Federal Funds
FTE: 10.0
18
Office of School FinanceIntroduction:Office of School FinanceIntroduction:
• Distribute State School Fund – ORS 327– Estimates and payments
• Assist School Districts– Training and outreach
• Data Collection– Validation, analysis and reporting
• State Finance Policy Support– Database Initiative– Quality Education Commission
19
Office of School FinancePerformance:Office of School FinancePerformance:
• Comparable financial data• Timely, accurate payments• Assistance to districts• Automated data collection
20
Office of School FinanceResults:Office of School FinanceResults:
• Needs improvement:– Data collection consolidations– Analysis for policy-making– Reporting– School Fund Application– Backup and cross-training of
staff
21
Office of School FinanceResults:Office of School FinanceResults:
• School Fund Distribution• Data Collection• Data Analysis• Technical support, outreach and
training