Oregon Department of Transportation

2008 to 2015 (and beyond)

State of the State Report

Joe Gray State Right of Way Manager

Leadership Changes

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• Headquarters - State Right of Way Manager • 2008: Dee Jones• 2012: Rick Crager• 2014: Joe Gray

• Region 1• 2008: Darlene Rose• 2015: Steve Muma, Right of Way/Survey Manager Kat Halpenny, Right of Way Program Manager

• Region 2• 2008: Jean Celia• 2015: Scott Claus, Right of Way/Survey Manager John Boals, Right of Way Program Manager

• Region 3• 2008: Gary Taylor• 2015: Joe Thomas, Unit Manager

Debbie Timms – Right of Way Program Manager

• Region 4• 2008: David Brown• 2015: Right of Way/Survey Manager

• Region 5• 2008: Stephanie Anderson• 2015: Stephanie Anderson – Right of

Way/Survey Manager

Right of Way Staffing2008:• Region 1: 11• Region 2: 14• Region 3: 8 (+11 survey)• Region 4: 7 (+ 5 survey)• Region 5: 5 (+9 survey)• Headquarters: 41

2015:• Region 1: 9 (+7 survey)• Region 2: 11 (+14 survey)• Region 3: 9 (+ 12 survey/utilities)• Region 4: 8 (+5 survey)• Region 5: 6 (+9survey)• Headquarters: 38

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Program Delivery2008 FFY 2008 ROW Funding by Project Type

Project Type Federal Funds State Funds Local Funds Total Funding

BIKPED 46,789 1,835,011 200,027 2,081,827

BRIDGE 96,908 10,077,075 14,378 10,188,361

CULVRT -

58,000 - 58,000

EM-REL -

10,000 - 10,000

ENHANC

214,741 112,000 25,320 352,061

MODERN

5,636,920 23,144,495 10,939,313 39,720,729

OPERAT 85,648 785,737 - 871,385

PRESRV 54,654 1,229,303 - 1,283,957

SAFETY

486,903 2,544,380 - 3,031,283

SALMON

1,594 59,675 - 61,269

Grand Total

6,624,158

39,855,676

11,179,038

57,658,872

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FFY 2015 ROW Funding by Project Type

Project Type Federal Funds State Funds Local Funds Total Funding

BIKPED

1,666,068 513,615 172,931 2,352,614

BRIDGE 543,039 437,342 89,381 1,069,762

CMAQ 502,488 57,512 - 560,000

CULVRT - 40,000 - 40,000

EM-REL 172,355 19,061 11,811 203,226

ENHANC 1,903,388 150,268 623,104 2,676,759

FISH - 7,300 - 7,300

IOF - 15,000 465,000 480,000

MODERN 5,882,882 31,598,901 2,498,268 39,980,051

OPERAT 252,820 119,964 - 372,784

PRESRV 602,047 186,119 - 788,167

SAFETY 1,633,243 2,014,339 116,553 3,764,136

SALMON - 6,744 - 6,744

SCENBY - - 31,095 31,095TR-PLN 4,460,000 - 1,115,000 5,575,000

Grand Total

17,618,329 35,166,165 5,143,143 57,927,637

2015(through

September)

Program Delivery

Property Management

Revenue Generated:

• 2008: Sales: $11,170,205 Leases: $2,350,616• 2009: Sales: $3,265,143 Leases: $2,255,970• 2010: Sales: $1,404,665 Leases: $1,906,854• 2011: Sales: $814,929 Leases: $2,528,437• 2012: Sales: $941,642 Leases: $2,534,141• 2013: Sales: $1,825,653 Leases: $2,540,828• 2014: Sales: $4,435,015 Leases: $2,812,475• 2015: Sales: $2,341,041 Leases: $2,916,646

• 07-09 biennium: $19,041,934• 09-11 biennium: $6,654,885• 11-13 biennium: $7,842,264• 13-15 biennium: $12,505,177

*The revenue goal for each biennium is $9,000,000

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Local Agency Program

• 2008: 32 local projects• 2015: 25 local projects to date (not complete)

In the 2015-2018 funding cycle, an increase in local program funding for right of way is expected. This is where the Legislature has focused the funding.

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Utilities

• 2008/09 – Legislation was brought forward by utility companies to ensure that gov’t agencies worked with them during project development.

• 2015 – ODOT is currently working with DOJ to fight utility tariffs. Utility companies are trying to dictate what gov’t agencies must do to relocate utilities, which conflicts with current statutes.

• Reimbursable utilities are expected to increase, as ODOT is doing more local projects.

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Outdoor Advertising Program

• Enforces Oregon’s Federal-State Agreement with FHWA through the Oregon Motorist Information Act

• Promotes public safety and preserves recreational value and natural beauty along state highways

• Relies on sign location and compensation to determine if qualifies as outdoor advertising sign (unique to Oregon)

• In 2014, Map-21 added 600 miles of roadway to OAS program

• To ensure compliance, program utilizes a two-step correction process: 1) courtesy letter; and if necessary, 2) Notice of Violation

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Outdoor Advertising Program

2008 2009 2010 2011 2012 2013 2014 2015 to DateNew Sign Applications Received 134 43 19 8 102 56 312 57

New Applications Denied/Withdrawn 13 13 7 9 28 6 73 2

121 30 12 69 74 50 239 55

2008 2009 2010 2011 2012 2013 2014 2015 to DateCourtesy Letters Sent 155 102 101 19 26 34 188 108Notices of Violation Issued 95 34 40 6 7 34 33 17

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Technology Changes• 2008: RAIN – Right of Way Automated Information Network • Outdated Access database with very limited functionality• Data was not linked, and most work had to be done outside the system, so was unreliable• No way to ensure proper processes followed

• 2015: RITS – Right of Way Information Tracking System• Web based application with ability to track all aspects of a project.• Built in alerts and workflows to ensure processes and procedures are followed.• Built in safeguards to ensure steps followed in proper order (i.e., an offer cannot be

made until the appraisal is reviewed and approved.• Notifications sent to users so they know when they need to do the next piece.• Ability to pull a multitude of reports to accurately track performance and provide statistical data about all aspects of right of way.

The Future of Right of Way and Final Thoughts

Projections:• No increases in funding• Due to this, do not anticipate being able to increase staff

• New Ways of Doing Business• 3D technology• Drones• Mobile scanning

• 2017 Legislature - Possible Funding Increases

• Planning for 2017 NW Regional Conference

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Questions?