OREGON SPATIAL DATA LIBRARY METADATA UPLOAD TRAININGMarc Rempel

CONTRIBUTE YOUR METADATARegister

STEPS TO ADD METADATA RECORDS TO OSDLFour ways to add metadata to the OSDL1. Manually create through admin login on

Administration tab.2. Upload individual xml metadata files through

admin login on Administration tab.3. Setup repository through Repositories tab.4. Through ArcCatalog

Download CSW client tool and highlight desired files and run utility.or

Connect to http://spatialdata.oregonexplorer.info:8080 as an ArcIMS server and select the Publish_GPT_Metadata service.

  

1. LOADING METADATA: MANUALLY

Login to the OSDL (http://spatialdata.oregonexplorer.info/GPT9/catalog/identity/login.page )

Username: geo_user Password: d@t@

1A. LOADING METADATA: MANUALLY

Select ADMINISTRATION tab -> Create link Choose metadata standard (FGCD Best Practice or ESRI ISO)

most likely.

1B. LOADING METADATA: MANUALLY

Fill out as many of the fields as possible. Then press submit metadata registration button at the bottom of page.

2. LOADING METADATA: UPLOAD XML

Login to OSDL (see 1. Loading Metadata). Select ADMINISTRATION tab-> Upload link Browse to xml (FGDC xml) file to upload. See Preparing Metadata steps below for using

ArcCatalog to prepare the xml file for upload. Press Upload button.

3. LOADING METADATA: REPOSITORY HARVESTING

• Login to OSDL (see 1. Loading Metadata).• Select REPOSITORIES tab-> Create link• Select type of repository.• Fill out the required fields to connect to repository.• Press Submit button.

Requires a working repository service setup on publisher’s end.

4. LOADING METADATA: ARCCATALOGTwo options:

1. Install the GPT Publish Client tool for ArcCatalog.

2. Connect to the OSDL MetadataServer as an ArcIMS service and drag metadata into service.

4. LOADING METADATA: ARCCATALOGVIA TOOLBAR

Download http://oregonexplorer.info/ExternalContent/OSDL/GPTPublishClient.zip Run the installation wizard on machine with ArcCatalog (9x). Open ArcCatalog. Choose Tools->Customize In the Customize dialog, select “Commands” tab. From Categories list, select “GPT Publish Metadata Tool”. Drag the “Publish Metadata” icon to a toolbar on ArcCatalog.

4. LOADING METADATA: ARCCATALOGVIA TOOLBAR

Navigate in ArcCatalog to a folder with xml metadata to publish. Select the folder then press the Publish Metadata icon

• Metadata Server: http://spatialdata.oregonexplorer.info:8080• Metadata Service: GPT_Publish_Metadata• UserName: geo_user • Password: d@t@• Press Publish button.

4. LOADING METADATA: ARCCATALOGVIA ARCIMS CONNECTION DRAG & DROP

4. LOADING METADATA: ARCCATALOGVIA ARCIMS CONNECTION DRAG & DROP

Drag an xml record to UO_Publisher folder. It will appear similar to the AdminBoundaries folder when successfully imported.

Xml metadata

EDITING METADATA IN ARCCATALOG In ArcCatalog, verify

that FGDC Editor is selected Tools > Options > Metadata tab > Editing metadata > Metadata Editor

PREPARING METADATA In ArcCatalog locate your desired spatial

dataset.

1.

2.3.

ARCCATALOG FGDC METADATA EDITOR

PREPARING METADATA TO BE PUBLISHED Minimum required fields for FGDC metadata

publishing.1. Title2. Abstract3. Content type4. Publisher5. Keyword6. Bounding coordinates

Desired additional field but not required for application to accept publication. 1. Browse Graphic (thumbnail).

PREPARING METADATA- TITLE Identification > Citation> Citation Title

entry box

REQUIRED

TIP: Value corresponds to search result heading.

PREPARING METADATA- ABSTRACT Identification> General> Abstract

REQUIRED

TIP: Value corresponds to search result description text.

PREPARING METADATA- CONTENT TYPE

Distribution tab > General > Resource Description REQUIRED TIP: Values must match valid options below for result icons to display.

• Live Data and Maps• Downloadable Data• Offline Data• Static Map Images• Other Documents• Applications• Geographic Services• Clearing House• Map Files• Geographic Activities

Icons

PREPARING METADATA- CONTENT TYPE

For Downloadable Data, Live Data and Maps content types to have active links in search results: Identification > Citation> Details> Online Linkage

The first online linkage entry (1 of x) will point to the website for more information.

The second entry (you may need to hit the + sign to add another entry) will be the link for data download ideally a link to an FTP download or HTTP download resource or to the web map service (ie. http://navigator.state.or.us/arcgis/services/HydroServiceP/MapServer/WMSServer).

PREPARING METADATA- PUBLISHER Identification tab > Citation tab > Details > Series/Publication

Info/ Publisher entry

field.

REQUIRED

Tip: Put who made the data as the publisher. If unknown, then put U of O.

PREPARING METADATA- KEYWORDS Identification> Keywords> Theme> Keyword Thesaurus value should

be: ISO 19115

TIP: At least one keyword must match an ISO theme category:

boundaries farming climatologyMeteorologyAtmosphere biota economy planningCadastre society elevation environment structure geoscientificInformation health imageryBaseMapsEarthCover inlandWaters location intelligenceMilitary oceans transportation utilitiesCommunication

REQUIRED

PREPARING METADATA- BOUNDING COORDINATES

Identification> Spatial Domain> Bounding

Coordinates and G-Polygon>

Bounding Coordinates in Lat/Long (WGS84)

REQUIRED

Tip: For the search results footprint to be highlighted on search maps, values must be valid Lat/Long decimal degrees.

ArcCatalog will automatically generate the bounding coordinates based on the dataset extent. If you need to modify or change, you can use the create metadata link in the Administration tab to draw your area of interest and copy the values.

PREPARING METADATA- BROWSE GRAPHIC(NOT REQUIRED FOR PUBLISHING, BUT DESIRED)

Identification > Browse Graphic> Filename:

Tip: Thumbnail

must be a web accessible graphic to display in search result.

BROWSE GRAPHIC: HOW TO CREATE THUMBNAIL

Preview layer in ArcCatalog and hit the create thumbnail button

• In the description metadata view, you should see the new thumbnail. Right click and copy image.

BROWSE GRAPHIC: HOW TO CREATE THUMBNAIL

In Adobe Photoshop or similar photo processing software:

File>New Accept the preset clipboard

width and height (200 x 133) Press OK Control V to paste the image

into new Photoshop image. File>Save For Web…> Give it a

meaningful name and save it to a web accessible location. Other thumbnails in OSDL are in .GIF format.

EXPORT METADATA

Once all required and desired fields have been populated select the Metadata view of the layer in ArcCatalog and select the export metadata button.

Save metadata as FGDC CSDGM (XML) format to a logical location on your computer/network.

PUBLISH METADATA Drag an xml record to

UO_Publisher folder in the ArcIMS metadata server connection. It will appear similar to the AdminBoundaries folder when successfully imported.

If you have missed a required field, you will receive an error message stating what is missing.

Xml metadata

FINAL STEP Once a document has been published to the

metadata service, its status will be set as “Posted”.

For a document to be available for searching, the status has to be “Approved” which can only be done via an Administrator account.

After completion of publishing records, notify us and we can set the status to approved.

marc.rempel@oregonstate.edu

ADDITIONAL RESOURCES Publishing metadata in ArcCatalog

http://www.geographynetwork.com/publishing/publishmetadata.pdf

GPT Publish Client tool for ArcCataloghttp://oregonexplorer.info/ExternalContent/OSDL/GPTPublishClient.zip

This powerpoint

http://oregonexplorer.info/ExternalContent/OSDL/OSDL_MetadataLoading_training_UO.ppt