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Pre Proposal ConferenceOrganics Processing Services
City of San José
February 11, 2010 Roosevelt Community Center
Green Goals Driving InnovationGreen Goals Driving Innovation San Jose’s Green Vision Plant Master Plan
Climate Protection Plan
Zero Waste Strategic Plan
Organics to Energy Plan
Commercial Solid Waste System RedesignCommercial Solid Waste System Redesign
• Service Enhancement Goals
• Combined Diversion of 75% System Wide
• Options for Proposer Innovation
• Partnerships for Optimal Performance
• Commencement and Agreement Term
Commercial System VisionCommercial System Vision
Variables and AdjustmentsVariables and Adjustments
• Account Data– Additional data released as available
• Minimum Performance Standard– Six month adjustment period
• Organic Stream Tonnages– Definition of contamination and pricing ranges
• Facilities– Plans should address facility implementation
• Costs– Cost adjustments
Phased RFP – Separate AgreementsPhased RFP – Separate Agreements
Addendum for collections RFP5-4-2010
OP RFPdue4-2-2010
Release OP PRF2-4-2010
Questionsfor OP RFP2-19-2010
Release Collection RFP4-2-2010
Collection RFP due 8-6-2010
Pre-proposalMeetingCollections RFP
Pre-proposalMeetingOP RFP2-11-2010
Collection RFP
Processing RFP
Specs
Addendum for collections RFP5-4-2010
OP RFPdue4-2-2010
Release Collections RFP4-2-2010
Time LineTime Line
DecAug Sep Oct NovJulyApril May JuneFeb MarchJan
Release OP PRF2-4-2010
Questionfor OP RFP2-19-2010
DecAug Sep Oct NovJulyApril May JuneFeb MarchJan
Collections RFP due 8-6-2010
Negotiations
Council action on award
Agreement execution
Evaluations of OP RFPEvaluation of both RFPs to find best combination
2010
2011
Specs
Negotiations
Specification of Organic StreamsSpecification of Organic Streams
• Proposals for One or Multiple Streams
• Specifications for Each Stream– Types of materials allowed
– Contamination
– Prohibited materials
• Per-ton Fees Adjustable– Volume and streams accepted
• Alternative Proposals for Technical Innovation
Project RequirementsProject Requirements
Transfer Diversion
Optional Technical Proposals
Environmental Stewardship
Organics Material MarketingProcessing
Data Collection and Reporting
Transition and implementation
Cost ProposalsCost Proposals
• Cost Forms– 1. Facility Information
– 2. Processing, Transport, Transfer,
Alternative– 3. Optional Proposal Costs (if applicable)
• Guidelines and Instructions
Procurement ProceduresProcurement Procedures
• Timeline Key Dates
• Minimum Qualifications for Responsiveness– Five (5) years providing O.M. processing services
– One year continuous O.M. processing -15,000 T
– Certified in Attachment C - Proposer Certification
• All Documents on BidSync
• Single Point of Contact - Purchasing
Required SubmittalsRequired Submittals
• Submit all Required Attachments– Signed Proposer Certification Form,
Attachment C
– Proposal Bond (bid security), Attachment E
– Exemplar Agreement, Attachment G
• Optional Attachments– Local and Small Business
• Cost Proposals and Financial Statements in separate sealed envelopes
Evaluation for Best ValueEvaluation for Best Value
• Section 14 - Key Criteria• Attachment A – Project Requirements• Criteria Weight
Qualifications and Experience 25%
Cost proposal30%
Technical Proposal 30%
Environmental Stewardship 5%
Small Business 5%
Local Business Preference 5%
Next StepsNext Steps
• Question Submission• Posting of Addenda• Additional Information to be Released• Proposal Submission• Release of Collection RFP
• Questions?