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Organization of FilingOrganization of FilingRecords and Filing Management
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CentralizedCentralized
SystemSystem
A centralized filingsystem provides for
the housing of all
important records in
one location within theorganization.
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Advantages ofAdvantages of
Centralized FilingCentralized Filing
Effective Control
Specialization
Uniformity
Elimination Economy
Continuity
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Disadvantages ofDisadvantages of
Centralized FilingCentralized Filing
Delay
Unsuitable
Classification
Accumulation of
Records
Lack ofSecrecy
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DecentralizedDecentralized
SystemSystem
A decentralized filing
system is one in which
the records of each
department are housed
within that departmentuntil it is finally disposed
off.
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Advantages ofAdvantages of
Decentralized FilingDecentralized Filing
Convenient
Time-saving
System of filing and
classification can be adopted
Maintains secrecy
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Disadvantages ofDisadvantages of
Decentralized FilingDecentralized Filing
Duplication of equipment Occupies more space
Lack of uniformity
Duplication of records
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CombinationCombination
Records SystemRecords System
It is a compromise between
centralized and decentralized
filing system.
All other documents will be
filed in the departments withwhich they are especially
concerned.
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Thank You.
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Google Book Office Organization and Management
by M.E. Thukaram Rao
Records Management - Filing and Indexing
Pages 186-188
Links:
http://books.google.com.ph/books?id=2SYgw9UZIMcC&lpg=PP1&ots=5W74
NYvZjD&dq=Office%20Organisation%20and%20Management%20by%20M.
E.%20Thukaram%20Rao&pg=PA186#v=onepage&q&f=true
http://books.google.com.ph/books?id=2SYgw9UZIMcC&lpg=PP1&ots=5W74
NYvZjD&dq=Office%20Organisation%20and%20Management%20by%20M.
E.%20Thukaram%20Rao&pg=PA187#v=onepage&q&f=true
http://books.google.com.ph/books?id=2SYgw9UZIMcC&lpg=PP1&ots=5W74
NYvZjD&dq=Office%20Organisation%20and%20Management%20by%20M.
E.%20Thukaram%20Rao&pg=PA188#v=onepage&q&f=true
Reference:Reference:
