Organizational and Time Management Skills

Learning the best ways to become more organized and how to

manage your time more efficiently

We don’t want to become this one day!

Getting Organized!

• Why is it important to be organized? • Two Components of organization• The Organizational Tool Box• Tips for getting organized• What hinders organization – AVOID them!

Let’s get started!

Why is it important to be Organized?

Statistics show the average worker loses at least one hour of productivity each day due to disorganization. How much is disorganization and inefficiency costing a company?

1 hour x one worker's hourly salary = 10 $ lost today

5 days a week x 10$ lost today = 50 $ lost this week

48 weeks x 50$ lost this week = 2400 $ lost this year

100 of employees x 2400$ lost this year = 240,000$ total!That's the total amount of money an organization loses each and every year due to poor organization and inefficiency!

Benefits to being Organized

• Time saved locating misplaced items; thus, more efficient in the work place.

• Lower stress and frustration levels• Being organized keeps one in control at

the work place. • Being organized helps one feel balanced

and composed

Two Components to Organization

• Structure– Physical tools that help you become more

organized– Planners, calendars, etc…

• Regular Actions (habits)– The actual use of the “structures” at your

disposal– Writing in the planner, keeping up with the

calendar, etc…

The Organizational Tool BoxComputer, Computer Database

Daily planner, Weekly calendar

Electronic Organizer, palm pilot etc…

Filing cabinet, filing system

Desktop Organizers

Dry erase board

Don’t Forget – without the Regular Actions (Habits),

all the Structures (physical Tools) in the world will

Not help you to become more organized!

Tips for becoming Organized

• It’s all in the Plan!• Time Management• Don’t put it down Put it AWAY!• A place for everything and everything in its

place• Let CLUTTER annoy you!• File it; down pile it!• Open and process ALL mail

Hinders to becoming Organized!

• Procrastination • Interruptions • Mismatch between time and one’s

capacity• Setting wrong priorities

Time Management

Time management is a very important component in becoming organized.

Time Management Tips• Realize that time management is a myth• Find out where you are wasting time• Create time management goals• Implement a time management plan • Prioritize ruthlessly• Learn to delegate or outsource• Establish routines and stick to them as much as

possible • Get in the habit of setting time limits for tasks• Be sure your systems are organized• Don’t waste time waiting

A regular Planner Book

Hopefully this will help you become more organized person and future

employee