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Organizational Change Workshop: Strategies for Implementing Change prepared by: Marilu Goodyear Jenny Mehmedovic Jonathan Morris Noel Rasor Andy Foat with contributions from a number of KU faculty and staff © The University of Kansas, 2012 This work may be used, copied, or distributed for non-commercial purposes with attribution given to the University of Kansas. [email protected]
Transcript

Organizational ChangeWorkshop:

Str ategies for

Implementing Change

prepared by:

Marilu GoodyearJenny MehmedovicJonathan Morris

Noel RasorAndy Foat

with contributions from

a number of KU faculty and staff

© The University of Kansas, 2012

This work may be used, copied, or distributed for

non-commercial purposes with attribution

given to the University of Kansas.

[email protected]

Historic Overview

Organizational Change Workshop:Str ategies for implementing change

2

The facilitator’s job is to support everyone to do their best thinking and practice. To do this, the facilitator encourages full participation, promotes mutual understanding and cultivates shared responsibility. By supporting everyone to do their best thinking, a facilitator enables group members to search for inclusive solutions and to build sustainable agreements.

Bold Aspirations, the university strategic plan, and Changing for Excellence, the effi ciency study led by Hu-ron, are guiding KU’s path to being recognized as a top-tier, public international research university. Each effort focuses on how KU can best achieve its long term vision.

The six goals of the strategic plan and the individual business cases developed by Huron involve changes that will engage collaborators from across campus during the implementation process.

However, to be successful, signifi cant organizational change requires knowledge of the climate and players, and an understanding of the capacity for change of both. To support these efforts, the following resources are provided.

The Organizational Change Workshop will illuminate strategies for implementing change and reasons for resis-tance to change. The 90-minute workshop will be helpful to deans, directors, chairs, change leaders, facilitators, and members of groups tasked with implementing change at KU. Workshops on advanced topics are also available.

Facilitation Services will be provided to groups working on organizational change projects. Facilitators contribute structure and process to group interactions in order to: • Ensure group members are fully engaged • Ensure that the group is working effectively toward a defi ned outcome • Ensure that the group reaches consensus or that differ-ences are defi ned and understood • Ensures that all are treated with respect These services could include a facilitator working with a group for just a part of its process or the entirety.

The Change Facilitators Committee is a small group of faculty and staff committed to identifying one or more facilitators to support each change leader and group tasked with change. This committee will also provide Unstuck Services for those leaders and groups who need additional help during diffi cult stages of the change process.

Overview

Change Facilitators CommitteeIdentify facilitators for change leaders and groups;

provide Unstuck Services when additional help is needed.

Advanced Workshops

Chan

ge Fa

cilita

tors C

ommi

ttee

Our

miss

ion

is to

bui

ld th

e ca

pacit

y fo

r org

aniz

atio

nal c

hang

e at

the

Uni

vers

ity o

f K

ansa

s. To

do

so w

e w

ill a

pply

know

ledge

from

a

varie

ty o

f ac

adem

ic fi e

lds w

ithin

the

clim

ate

of K

U, p

rovi

ding

edu

catio

nal m

ater

ials a

nd fa

cilita

tion

assis

tanc

e to

cam

pus l

eade

rs

and

grou

ps ta

sked

with

effe

ctin

g th

e ch

ange

s tha

t det

erm

ine

the

futu

re c

ours

e of

our

uni

vers

ity.

4

Be

ne

fit

s

of fa

cilita

ting c

hang

e

• E

mpo

wer

and

mot

ivat

e gr

oups

to

expe

rienc

e su

cces

s in

impl

emen

ting

the

char

ges w

ith w

hich

they

are

task

ed.

• E

nabl

e gr

oups

und

ergo

ing

chan

ge to

fu

nctio

n m

ore

effe

ctiv

ely a

nd e

ffi cie

ntly.

• Pr

ovid

e sh

ared

tool

s, st

rate

gies

, and

pr

oces

ses t

o all

ow g

roup

s to

adap

t to

new

mod

els.

• Bu

ild o

vera

ll ca

pacit

y fo

r pos

itive

ch

ange

at K

U.

Se

rv

ic

es

for ca

mpus

chan

ge lea

ders

• A

cces

s to

info

rmat

iona

l pro

gram

s and

reso

urce

s on

org

aniz

atio

nal c

hang

e pr

oces

s (wo

rksh

ops,

chan

ge to

olki

ts, a

web

site

of re

fere

nce

mat

erial

s, an

d pe

rson

alize

d co

achi

ng).

• A

ssist

ance

with

gro

up id

entifi

cat

ion

and

expe

ctat

ions

to

ens

ure

appr

opria

te re

pres

enta

tion,

clea

rly-w

ritte

n ch

arge

s, an

d w

ell-d

efi n

ed p

aram

eter

s for

the

outc

omes

de

sired

.

• Pe

rson

alize

d co

achi

ng a

nd a

ssist

ance

for g

roup

lead

ers

in e

ffect

ive

grou

p pr

oces

s.

• Fa

cilita

tion

of in

itial

grou

p fo

rmat

ion

and

proc

ess t

o en

sure

und

erst

andi

ng o

f an

ticip

ated

out

com

es.

• U

nstu

ck se

rvice

s: ta

ilore

d fa

cilita

tion

assis

tanc

e fo

r gr

oups

that

enc

ount

er p

artic

ular

ly di

ffi cu

lt to

pics

or

stag

es in

the

chan

ge p

roce

ss.

Ex

pe

ct

at

io

ns

of fa

cilita

tors

• D

edica

ted

to e

ffect

ive

cons

ensu

s-ba

sed

proc

esse

s with

out i

nvol

vem

ent i

n co

nten

t.

• Fo

cus o

n su

cces

sful

org

aniz

atio

nal

proc

ess w

ithou

t a v

este

d in

tere

st in

a

parti

cular

out

com

e.

• Fo

cus o

n ef

fect

ive

and

objec

tive

com

mun

icatio

n.

• Tr

eat a

ll pa

rticip

ants

fairl

y, im

parti

ally,

and

with

resp

ect.

3

Mar

ilu G

ood

year

, Cha

ir of

Cha

nge F

acili

tator

s Com

mitte

e and

Dire

ctor,

Sch

ool o

f Pu

blic A

ffairs

and

Adm

inist

ratio

nSt

uar

t D

ay, C

hair

and

Asso

ciate

Profe

ssor,

Span

ish a

nd P

ortu

guese

Den

nis

Gra

uer

, Asso

ciate

Profe

ssor,

Scho

ol of

Pha

rmac

yC

urt

is M

arsh

, Pro

gram

Dire

ctor,

KU In

fo an

d th

e Lea

rnin

g Stu

dioJe

nny

Meh

med

ovic

, Assi

stant

to th

e Pro

vost

Peg

gy

Pal

mer

, Adm

inist

rativ

e Pro

fessio

nal,

Vice

Pro

vost

of S

tude

nt A

ffairs

Bri

an P

atto

n, C

ustod

ial S

uperv

isor,

Facil

ities

Ope

ratio

nsK

athy

Pry

or, M

anag

ing D

irecto

r and

Bud

get D

irecto

r of

Uni

versit

y The

atre

Noe

l Ras

or, A

ssista

nt D

irecto

r, Sc

hool

of P

ublic

Affa

irs a

nd A

dmin

istra

tion

Mar

gare

t Se

vers

on, P

rofes

sor, S

choo

l of

Socia

l Welf

are

Reb

ecca

Sm

ith

, Exe

cutiv

e Dire

ctor o

f Co

mmun

icatio

ns, A

dvan

cemen

t and

A

dmin

istra

tion,

KU L

ibrar

iesT

om V

olek

, Asso

ciate

Dea

n an

d A

ssocia

te Pr

ofesso

r, Sc

hool

of Jo

urna

lism

Th e

Cha

nge

Faci

litat

ors C

omm

itte

e is

:

Historic Overview

What Will We Discuss Today?

Research shows that successful organizational change begins with processes deliberately designed to organize work, include stakeholders, and demonstrate value. This workshopwill present a summary of what we know about successful organizational change within higher education adapted to fi t the KU culture and tradition.

The following elements are important to change success and outline our discussion today. Resources and citations to the literature are included at the end of this workbook.

5 Types of problems: adaptive and technical approaches

Defi ning the successful outcome of the change

Identifying resources for implementation and priorities for work

Identifying stakeholders and understanding their readiness

Choosing appropriate strategies for implementation

Designing effective decisions and policies

Creating urgency for the change

Designing short-term wins

Using resistance to improve change processes

Organizational Change Workshop:Str ategies for implementing change

4

Introduction

5

Dan

C

D

D

U

C

D

6

6

7–8

9–10

11

12

13

14–20

Organizational Change Workshop:Str ategies for implementing change

5

Ad

apti

ve a

nd

Tec

hn

ical

Ap

pro

ach

es

Tec

hn

ical

C

lear

E

xper

tise

O

pti

miz

e E

xecu

tion

Ad

apti

ve

Req

uir

es L

earn

ing

Stak

ehol

der

s E

xper

imen

ts &

Sm

art

Ris

ks

The P

racti

ce of

Ada

ptive

Lea

dersh

ip: T

ools

and

Tacti

cs for

Cha

ngin

g You

r Orga

niza

tion

and

the W

orld

(200

9)

by R

onald

Heif

etz,

Alex

ande

r Gra

show

and

Mar

ty L

insk

y. Bo

ston

: Har

vard

Bus

ines

s Pre

ss.

Historic Overview

Why This Change? Why Now?

Clarify purpose: •Why this change? ○ Why now? • Defi ning: what does a successful outcome look like? ○ How will we know when we are done?

How will we balance this work with other priorities? • Time ○ What is the deadline? ○ Is it fl exible? ○ Are there issues to coordinate outside the group that will affect timing? • Resources ○ What resources do we need? Are there other resources we should ask for? ○ What is the process for seeking resources? • Quality and Quantity ○What is the scope of the work? ○ How does the quality of the work performed relate to the successful outcome?

Which of these is most important throughout this change process? What is your sponsor’s view of what is most important? Where should we compromise if we have to?

Organizational Change Workshop:Str ategies for implementing change

6

Characteristics of the Change

Historic Overview

Organizational Change Workshop:Str ategies for implementing change

7

Who does this affect? Who has a stake in this change?

Defi nition of stakeholder: people or groups who are interested in or will be affected by the team’s work.

A variety of stakeholders may be affected by a particular change. It is essential to fully understand who your stakeholders are, and the level of awareness they have of the change ahead, including how well they understand it. Even if stakeholders understand the change intellectually, it may impact them in ways that affect them emotionally. For instance, the change may require a signifi cant change in the relationships they currently have in the workplace. In some cases, the change may actually require a change in role or identity. For all of these reasons and more, different stakeholders may have differing degrees of commitment to or willingness to stand behind a particular change. For some stakeholders, skills training may be needed to help them get through the change and prepare for the future ahead.

On the following page, a worksheet has been provided to help you begin to think through these important questions regarding your stakeholders.

• Who are the stakeholders?

• Are the stakeholders aware of the change?

• Do the stakeholders understand the change?

• Does the change require a signifi cant change in relationships of any of the stakeholders?

• Does the change require a change in identity for any of the stakeholders?

• What is the degree of commitment to the change of each stakeholder?

• Is there a need for skills training of any of the stakeholders?

Are we ready?

Wh h

Organizational Change Workshop:Str ategies for implementing change

8

Wor

k w

ith th

e gr

oup

to d

eter

min

e an

app

ropr

iate

scale

for m

easu

ring

each

ele

men

t. E

xam

ples

of p

oten

tial s

cale

s inc

lude

: • Y

es o

r no

• Hig

h, m

ixed

, low

• 1

-5 (1

is lo

w, 5

is h

igh

Stak

ehol

der

(n

ame

of g

rou

p o

r in

div

idu

al)

Aw

are

of t

he

chan

ge?

Un

der

stan

d t

he

chan

ge?

Rel

atio

nsh

ip

chan

ges?

Iden

tity

ch

ange

s?

Com

mit

men

t?

Sk

ills

Tra

inin

g N

eed

ed?

Stak

ehol

der

Inv

ento

ry

lf

i

Historic Overview

Organizational Change Workshop:Str ategies for implementing change

9

How will we carry this out?

Types of Strategies (Strategy = a general plan of action): • Facilitative ○ Leaders and employees working together to gather ideas, perspectives and expertise to plan the change activities. • Informational ○ Leaders providing information to stakeholders building an intellectual case and urgency for the change. • Attitudinal ○ Leaders with credibility employ evidence in messages tailored to the stakeholder asking them to change a perspective; to see an issue in a different way. • Political ○ Leaders providing incentives or rewards for stakeholders to cooperate with the change process.

How will we choose the strategies to use?

• Tempo and Time Available ○ How much time is available to make the change? Quick or gradual? • Extent of the Change ○ What is the scope or number of individuals and units involved? ○ What is the depth of change? How many processes and behaviors need to change? • Stakeholder Analysis ○ How ready are the stakeholders for the change (see analysis above)? • Change Leader Analysis ○ How ready are the change leaders/unit managers (see analysis above)? ○ Do they have the time to lead the change?

What Strategies are Important?

P. E. Connor, L. K. Lake, and R.W. Stackman, Managing Organizational Change, 3rd ed. (Westport, Conn: Praeger, 2003).

t?

Organizational Change Workshop:Str ategies for implementing change

10

Cri

teri

a to

Con

sid

er W

hen

Ch

oosi

ng

a St

rate

gy

F

acili

tati

ve

Info

rmat

ion

al

Att

itu

din

al

Pol

itic

al

Tem

po

and

ti

me

Requ

ires e

noug

h tim

e to

invo

lve

stak

ehol

ders

Use

whe

n tim

e is

shor

t Re

quire

s mor

e tim

e in

or

der t

o ch

ange

at

titud

es

Use

ful w

hen

time

is sh

ort

and

resis

tanc

e is

stro

ng

Ext

ent

of t

he

Ch

ange

N

eede

d w

hen

exte

nt o

f cha

nge

is sig

nific

ant

Use

whe

n

exte

nsiv

e in

form

atio

n is

need

ed a

nd c

hang

e is

exte

nsiv

e

Nee

ded

whe

n th

e ch

ange

is e

xten

sive

and

perm

anen

t

Eff

ectiv

e w

hen

chan

ge is

sm

all o

r can

be

divi

ded

into

par

ts

Pre

par

atio

n o

f th

e St

akeh

old

ers

Aw

aren

ess,

unde

rsta

ndin

g an

d a

degr

ee o

f co

mm

itmen

t exi

st

Use

ful t

o bu

ild

awar

enes

s, un

ders

tand

ing

of

the

chan

ge; c

an b

e

used

exc

lusiv

ely

if th

e ch

ange

is w

idel

y em

brac

ed

Nee

ded

whe

n th

ere

is a

nega

tive

view

of t

he

chan

ge a

nd b

uild

ing

com

mitm

ent i

s ne

cess

ary

Can

be e

ffec

tive

to g

ain

com

plian

ce o

r whe

n th

e in

divi

dual

is no

t ful

ly co

mm

itted

Pre

par

atio

n o

f th

e C

han

ge

Lea

der

s

Lead

ers a

re a

ble

to

com

mit

time

and

reso

urce

s to

a fa

cilit

atio

n st

rate

gy

Use

whe

n ch

ange

lea

ders

hav

e lim

ited

time

and

can

dele

gate

Lead

ers n

eed

to c

omm

it ex

tens

ive

time

for

com

mun

icat

ion

Use

whe

n le

ader

s con

trol

reso

urce

s im

porta

nt to

the

stak

ehol

ders

Conn

or, L

ake,

and

Stac

kman

, Man

agin

g Orga

niza

tiona

l Cha

nge,

3rd

ed, a

dapt

ed b

y G

oody

ear a

nd M

orris

Organizational Change Workshop:Str ategies for implementing change

11

Historic Overview

Effective Policies and Rules

Red Tape or Green Tape: Creating Effective Rules

• Policy and rules are necessary ○ Administrative capacity ○ Legal issues ○ Ethical issues ○ Fairness

• Why do we create rules? ○ Reactive: somebody does something we perceive as wrong, risk-adversion. ○ Proactive: we identify an issue to be addressed.

• When are policies/rules effective? ○ The rule is written and in language that is clear and understandable. ○ The rules has valid end/means relationships: the rule is logically and directly connected to the issue it is meant to address. ○ The rule is consistently applied, regardless of individual status or power. ○ The rule employs optimal control: reasonable and fl exible, but not picky. ○ The rule is understood by stakeholders.

• When developing the rule ○ Involve stakeholders. ○ Think through rule objectives and potential requirements. ○ Question assumptions. ○ Consider intended and unintended consequences. ○ Share drafts. ○ Identify rule purposes in fi nal rule.

Leisha DeHart-Davis, “Green Tape: A Theory of Effective Organizational Rules,” Journal of Public Administration Research and Theory 19, No. 2 (2009): 361-384.

Historic Overview

Organizational Change Workshop:Str ategies for implementing change

12

Lighting a Fire: Building Urgency for a Change

Why does a simple intellectual argument fail? • It does not engage feelings. • Change needs a “compulsive determination to move, win, now.”

Important tactics to build urgency: • Connect internal reality with external opportunities and hazards. • How does this change address challenges in the environment? • How does it take advantage of an environmental opportunity? • If we don’t do this, what will happen to us? • Bring in emotionally compelling data, people, stories. • Leaders should demonstrate their own sense of urgency by working on the change process every day and focusing activities on the successful outcome by eliminating or reducing other activities.

New Behaviors/New Attitudes: Achieving a Change in BehaviorAnalyze

↓Think↓

Change

Give people data and analysis to infl uence how they think about the change. • Share analysis with people involved. • Analysis and data infl uence how we think. • New thinking changes behavior or reinforces changed behavior.

See↓

Feel↓

Change

Help people see and feel a change by exposing them to an experience which has the potential to create emotional commitment to the change. • Help people see the desired outcome. • Seeing something new triggers the ability to feel the difference. • Emotionally charged ideas change behavior or reinforce changed behavior.

J. P. Kotter, A Sense of Urgency. (Boston: Harvard Business School Press, 2008).J.P. Kotter and D. S. Cohen, The Heart of Change: Real-Life Stories of How People Change Their Organizations. (Boston: Harvard Business School Press, 2002).

ellect al arg m

Historic Overview

Organizational Change Workshop:Str ategies for implementing change

13

Short-term Wins

Feel the Success: Sustain the Change by Creating Short-term Wins

Short-term wins have multiple purposes: • Provide feedback to change leaders about how well their vision and strategies match reality. • Give those working on the change a sense of success and emotion uplift. • Build faith in the effort. • Take power away from cynics.

Create a short-term win by asking these questions: • What are the milestones along the way to a successful outcome? • How can we demonstrate our progress? • What stakeholders need to see progress the most? • What would demonstrate success for that group?

Short-term wins are effective when they are successes that are unambiguous, visible, and meaningful.

J. P. Kotter, A Sense of Urgency. (Boston: Harvard Business School Press, 2008).J.P. Kotter and D. S. Cohen, The Heart of Change: Real-Life Stories of How People Change Their Organizations. (Boston: Harvard Business School Press, 2002).

h Ch b

First step in understanding resistance: Force-Field Analysis

• What are the Driving Forces? ○What is helping move toward the change?• What are the Restraining Forces? ○ What is preventing the change from happening?

• Should we put more energy into the driving forces or should we reduce the restraining forces?

Three elements: • Task: the work that I do • Relationships: who my colleagues are • Identity: how I defi ne myselfEmployees all have the following needs in varying degrees: need for achievement, need for affi liation, need for organizational identifi cation (from Miller, Johnson, Grau article).

Organizational Change Workshop:Str ategies for implementing change

14

Historic Overview

Understanding Resistance

Kurt Lewin, Field Theory in Social Science, (New York: Harper & Row, 1951).

ng resistanc

Organizational Change Workshop:Str ategies for implementing change

15

Historic Overview

Mind: Thought-based Resistance to Change

• I don’t understand ○ What is this about? (substance and details) ○ Why are we doing this? ○ Are you really serious? Is this really going to happen? (the I-can-wait-it-out syndrome) ○ I disagree.

Emotion: Fear-Based Resistance to Change

• I understand but I am afraid. ○ Threat to self-confi dence ○ Threat to security (loss of employment/salary) ○ Loss of power or status ○ Threat to self-image or confi dence • Is my role fundamentally changing? • Can I learn something new?

Action: Capacity-Based Resistance

• I am supportive but I don’t know what to do. ○ What specifi cally is expected of me? How do I fi t into the plan?

• The most fundamental question that can increase productivity if answered well: ○ Can I learn the new skill? ○ Will we have adequate resources to make the change be successful?

Reasons for Resistance

Connor, Lake, and Stackman, Managing Organizational Change, 3rd ed.

i t n t

Organizational Change Workshop:Str ategies for implementing change

16

Historic Overview

Communication: The Four Conversations

• Initiative: What are we doing? Why? • Understanding: Questions and Answers • Performance: What will you accomplish? When? • Closure: What happened? Who should we thank? How do we fail forward?

Although leaders may wish to simply move forward without revisiting the past, reaching closure on past changes is important for psychological closure and forward momentum. Lack of closure conversations in thepast means that past changes will continue to impact changes in the future.

Resistance Toolbox

Marcus Buckingham, The One Thing You Need to Know about Great Managing, Great Leading, and Sustained Individual Success (New York: Free Press, 2005).

J. Ford and L. Ford, The Four Conversations: Daily Communication that Gets Results (San Francisco: Berrett-Koehler Publishers, Inc. 2009).

“Th e state of mind you should try to create is a fully realistic assessment of the diffi culty of the challenge and an unrealistically optimistic belief in [the] ability to overcome it.” Marcus Buckingham, Th e One Th ing You Need to Know

Organizational Change Workshop:Str ategies for implementing change

17

F

or I

nit

iati

ve a

nd

Un

der

stan

din

g C

onve

rsat

ion

s

Lis

t of

In

itia

tive

s:

Wha

t is

the

resu

lt o

r ou

tcom

e w

e w

ant?

W

hen

do

we

wan

t to

acc

omp

lish

it?

(Be

as sp

ecifi

c as

you

can

) W

hy d

o w

e th

ink

it is

imp

orta

nt?

(Sta

te

the

diff

eren

ce y

ou b

elie

ve it

will

mak

e)

1.

2.

3.

F

or E

ach

In

itia

tive

: W

ho n

eed

s to

par

tici

pat

e? (L

ist a

ll in

divi

duals

and

team

s)

Whe

re w

ill t

he

reso

urc

es c

ome

from

?H

ow m

igh

t th

e w

ork

get

don

e?

1.

2.

3.

Prep

are

for C

omm

unica

tion

d U

nd

erst

and

ing

Organizational Change Workshop:Str ategies for implementing change

18

Conv

ersa

tion

Inve

ntor

y

For

Per

form

ance

Con

vers

atio

ns

For

Eac

h I

nit

iati

ve:

Wha

t did

I r

equ

est

or p

rom

ise?

W

hen

is t

he

resu

lt d

ue?

W

ho a

ccep

ted

th

e re

qu

est

or p

rom

ise?

Do

they

kn

ow w

hy

it’s

imp

orta

nt?

D

o th

ey k

now

whe

re t

he

resu

lts

go a

nd

w

her

e re

sou

rces

are

com

ing

from

? D

o th

ey k

now

how

th

e jo

b w

ill g

et d

one?

1.

2.

3.

F

or C

losu

re C

onve

rsat

ion

s L

ist

of I

nit

iati

ves,

Pro

ject

s or

Tas

ks

Wh

at f

acts

do

we

nee

d t

o ac

know

led

ge?

Wh

at p

eop

le d

o w

e n

eed

to

app

reci

ate,

an

d f

or w

hat

? W

hat

mis

take

s or

mis

un

der

stan

din

gs

do

we

nee

d t

o ap

olog

ize

for?

W

hat

agr

eem

ents

nee

d t

o b

e am

end

ed?

1.

2.

3.

form

ance

Con

v

Organizational Change Workshop:Str ategies for implementing change

19

Historic Overview

Solutions to Thought-based Resistance: • Demonstrate leadership commitment to the change.

○ This IS going to happen (in some way). • Initiative conversations ○ Why are we doing this? What now? ○ Provide details on employee impacts as early as possible. • Understanding conversations ○ Replace supposition with facts; conduct a regular review of the rumors and suppositions and counteract each with facts. ○ Brainstorm, solicit ideas, try out solutions.

Solutions to Fear-Based Resistance • Provide multiple communication channels (use the informal network) • Understanding ○ Listen and acknowledge feelings (understand the pit). ○ Acknowledge that the change is diffi cult. ○ Ensure that communication is in culturally and organizationally understood terms.

• Performance ○ Express belief that the individual can make an important and signifi cant contribution to the change. ○ Communicating and letting people see the needs for change; participation in defi ning the problem. • Closure ○ Bring out and discuss past history which relates to the feelings about the change. ○ Celebrate past success. ○ Provide opportunities to mourn by fi nding ways to connect to the past and recreate meaning in the future.

Solutions to Capacity-Based Resistance • Understanding ○ Account for different learning styles. • Performance

○ Ensure resources needed are identifi ed and provided. • Closure ○ Paint a picture of the successful outcome. ○ Celebrate short-term wins.

Solutions

Connor, Lake, and Stackman, Managing Organizational Change, 3rd ed. R. A. Neimeyer, Meaning Reconstruction and the Experience of Loss (Washington, D. C.: American Psychological Association, 2001).

d R i t

Organizational Change Workshop:Str ategies for implementing change

20

Solu

tions

in st

eps

In

itia

tive

U

nd

erst

and

ing

Per

form

ance

C

losu

re

Gen

eral

T

hou

ght-

bas

ed

Why

are

we

doin

g th

is?

Wha

t now

? Pr

ovid

e de

tails

on

empl

oyee

impa

cts a

s ea

rly a

s pos

sible.

Repl

ace

supp

ositi

on w

ith

fact

s; co

nduc

t a re

gular

re

view

of t

he ru

mor

s and

su

ppos

ition

s and

co

unte

ract

eac

h w

ith fa

cts.

Brain

stor

m, s

olici

t ide

as,

and

try o

ut so

lutio

ns.

Dem

onst

rate

lead

ersh

ip

com

mitm

ent t

o th

e ch

ange

. Th

is is

goin

g to

hap

pen

(in so

me

way

).

Fea

r-b

ased

List

en a

nd a

ckno

wled

ge

feeli

ngs (

unde

rsta

nd th

e pi

t).

Ack

now

ledge

that

the

chan

ge is

diff

icult.

E

nsur

e th

at

com

mun

icatio

n is

in

cultu

rally

and

or

gani

zatio

nally

un

ders

tood

term

s.

Exp

ress

beli

ef th

at th

e in

divi

dual

can

mak

e an

im

porta

nt a

nd si

gnifi

cant

co

ntrib

utio

n to

the

chan

ge.

Com

mun

icatin

g an

d let

ting

peop

le se

e th

e ne

eds f

or

chan

ge; p

artic

ipat

ion

in

defin

ing

the

prob

lem.

Brin

g ou

t and

disc

uss p

ast

hist

ory

whi

ch re

lates

to th

e fe

eling

s abo

ut th

e ch

ange

. Ce

lebra

te p

ast s

ucce

ss.

Prov

ide

oppo

rtuni

ties t

o m

ourn

by

findi

ng w

ays t

o co

nnec

t to

the

past

and

re

crea

te m

eani

ng in

the

futu

re.

Prov

ide

mul

tiple

co

mm

unica

tion

chan

nels

(use

the

info

rmal

netw

ork)

.

Cap

acit

y-b

ased

Train

ing

in n

ew p

roce

sses

D

iffer

ence

in v

ariet

ies fo

r di

ffere

nt le

arni

ng st

yles

Pa

int a

pict

ure

of th

e su

cces

sful

out

com

e. Ce

lebra

te sh

ort-t

erm

win

s.

Ens

ure

reso

urce

s nee

ded

are

iden

tified

and

pr

ovid

ed.

Organizational Change Workshop:Str ategies for implementing change

21

Historic Overview

The Importance of Justice Within the ProcessThree types of justice: • Distributive justice: the redistribution of resources perceived as fair and consistent with needs. • Procedural justice: voice in the process, opportunity to protest and be heard. • Interactional justice: giving explanations on reasons, why a certain group/ person, and expected outcomes.

What do people need to feel engaged? • Trust: Do you keep your word as a leader? • Compassion: Do you have your employees’ best interests in mind? • Stability: Do your employees always know what to expect from you? • Hope: Are your employees inspired about the future?

Connor, Lake, and Stackman, Managing Organizational Change, 3rd ed.

T. Rath and B. Conchie, Strengths-based Leadership: Great Leaders, Teams and Why People Follow (New York: Gallup Press, 2008).

Remember...

ope: Are your employees inspired about the future? C

reating Urgency Decisions & Policies

Choosin

g St

rate

gies

Using Resistance to

Sho

rt-te

rm W

ins

Identifying Stakeholders

Defi ning Successful Change

Resou

rces

& P

rior

ities

Improve Change Process

S

uc

cessful Outcom

e

ope: Are your employees inspired about the future?

nd ange, 3rd ed. ge 3rd ed

Stackman, Managing 3rd ed

Creataa ing

Ur

Ugency

Decisions & PoliciesChoosiinn

ggSStt

rraataaegg

ies

Using Resistana cn ec tott

Shor

t-tt ter

mW

iWW

ns

Identifyff ing Stakeholders

Defining

Sucu cessfuff l ChCC angn eReR

sour

ces

&Pr

iorit

ies

Improve Change PrPP ocess

Suuccce

ssffuff ll OOutcoomme

Creating U

rgency Decisions & Policies C

hoosing

Stra

tegi

es

Using Resistance to

Sho

rt-te

rm W

ins

Identifying Stakeholders

Defi ning Successful Change

Resou

rces

& P

rior

ities

Improve Change Process

S

uc

cessful Outcom

e

Organizational Change Workshop:Str ategies for implementing change

22

Historic Overview

Organizational Change Readings

Argyris, C. “Initiating Change that Perseveres.” The American Behavioral Scientist 40, No. 3 (1997): 229-309. Barge, J. K., Lee, M., Maddux, K., Nabring, R., & Townsend, B. “Managing Dualities in Planned Change

Initiatives.” Journal of Applied Communication Research 36, No. 4 (2008): 364-390. Birnbaum, R. How Colleges Work: The Cybernetics of Academic Organizational and Leadership. San

Francisco, CA: Jossey-Bass, 1988. Buckingham, M. The One Thing You Need to Know about Great Managing, Great Leading, and Sustained

Individual Success. New York: Free Press, 2009. Chawla, A., & Kelloway, E. K. “Predicting Openness and Commitment to Change.” Leadership and

Organizational Development Journal 25, No. 5/6 (2004): 485-498. Connor, P. E., Lake, L. K., & Stackman, R. W. Managing Organizational Change 3rd ed. Westport, Conn:

Praeger, 2003. DeHart-Davis, Leisha, “Green Tape: A Theory of Effective Organizational Rules,” Journal of Public

Administration Research and Theory. 19, No. 2 (2009): 361-384. Ford, J., & Ford, L. The Four Conversations: Daily Communication that Gets Results. San Francisco, CA:

Berrett-Koehler Publishers Inc., 2009. Heath, C., & Heath, D. Switch: How to Change Things When Change is Hard. New York, New York: Crown

Publishing Group, a division of Random House, 2010. Heifetz, R. A., Grashow, A., & Linsky, M. The Practice of Adaptive leadership: Tools and Tactics for changing

Your Organization and the World. Boston, Mass: Harvard Business Press, 2009. Kotter, J. P. Leading Change. Boston, Massachusetts: Harvard Business School Publishing, 1996. Kotter, J. P. A Sense of Urgency. Boston, Mass: Harvard Business School Press, 2008. Kotter, J. P., & Cohen, D. S. The Heart of Change: Real-Life Stories of How People Change Their

Organizations. Boston, Massachusetts: Harvard Business School Press, 2002. Lewin, K. Field Theory in Social Sciences. New York, New York: Harper & Row, 1951. Lewis, L. K. “An Organizational Stakeholder Model of Change Implementation Communication.”

Communication Theory 17 (2007): 176-204. Miller, V., Johnson, J. R., & Grau, J. “Antecedents to Willingness to Participate in a Planned Organizational

Change.” Journal of Applied Communication Research 22 (1994): 59-80. Neimeyer, R. A. Meaning Reconstruction and the Experience of Loss. Washington, D. C.: American

Psychological Association, 2001. Palmer, I., Dunford, R., & Akin, G. Managing Organizational Change: A multiple perspectives approach:

McGraw-Hill, 2006. Rath, T., & Conchie, B. Strengths-based Leadership: Great Leaders, Teams and Why People Follow. New

York, New York: Gallup Press, 2008. Rousseau, D. M., & Tijoriwala, S. A. “What's Good Reason to Change? Motivated Reasoning and Social

Accounts in Promoting Organizational Change.” Journal of Applied Psychology 84, No. 4(1999): 514-528. Senior, B., & Swailes, S. Organizational Change 4th ed. New York: Financial Times, Prentice Hall, 2010. Strebel, P. “Why Do Employees Resist Change?” Harvard Business Review 74, No. 3 (1996): 86-92. Strebel, P. The Change Pact: Building Commitment to Ongoing Change: New York: Pearson Education

Limited, 1998. Vogt, E. E., Brown, J., & Isaacs, D. The Art of Powerful Questions: Catalyzing Insight, Innovation, and Action.

Mill Valley, CA: Whole Systems Society, 2003.


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