Organizational ChangeWorkshop:
Str ategies for
Implementing Change
prepared by:
Marilu GoodyearJenny MehmedovicJonathan Morris
Noel RasorAndy Foat
with contributions from
a number of KU faculty and staff
© The University of Kansas, 2012
This work may be used, copied, or distributed for
non-commercial purposes with attribution
given to the University of Kansas.
Historic Overview
Organizational Change Workshop:Str ategies for implementing change
2
The facilitator’s job is to support everyone to do their best thinking and practice. To do this, the facilitator encourages full participation, promotes mutual understanding and cultivates shared responsibility. By supporting everyone to do their best thinking, a facilitator enables group members to search for inclusive solutions and to build sustainable agreements.
Bold Aspirations, the university strategic plan, and Changing for Excellence, the effi ciency study led by Hu-ron, are guiding KU’s path to being recognized as a top-tier, public international research university. Each effort focuses on how KU can best achieve its long term vision.
The six goals of the strategic plan and the individual business cases developed by Huron involve changes that will engage collaborators from across campus during the implementation process.
However, to be successful, signifi cant organizational change requires knowledge of the climate and players, and an understanding of the capacity for change of both. To support these efforts, the following resources are provided.
The Organizational Change Workshop will illuminate strategies for implementing change and reasons for resis-tance to change. The 90-minute workshop will be helpful to deans, directors, chairs, change leaders, facilitators, and members of groups tasked with implementing change at KU. Workshops on advanced topics are also available.
Facilitation Services will be provided to groups working on organizational change projects. Facilitators contribute structure and process to group interactions in order to: • Ensure group members are fully engaged • Ensure that the group is working effectively toward a defi ned outcome • Ensure that the group reaches consensus or that differ-ences are defi ned and understood • Ensures that all are treated with respect These services could include a facilitator working with a group for just a part of its process or the entirety.
The Change Facilitators Committee is a small group of faculty and staff committed to identifying one or more facilitators to support each change leader and group tasked with change. This committee will also provide Unstuck Services for those leaders and groups who need additional help during diffi cult stages of the change process.
Overview
Change Facilitators CommitteeIdentify facilitators for change leaders and groups;
provide Unstuck Services when additional help is needed.
Advanced Workshops
Chan
ge Fa
cilita
tors C
ommi
ttee
Our
miss
ion
is to
bui
ld th
e ca
pacit
y fo
r org
aniz
atio
nal c
hang
e at
the
Uni
vers
ity o
f K
ansa
s. To
do
so w
e w
ill a
pply
know
ledge
from
a
varie
ty o
f ac
adem
ic fi e
lds w
ithin
the
clim
ate
of K
U, p
rovi
ding
edu
catio
nal m
ater
ials a
nd fa
cilita
tion
assis
tanc
e to
cam
pus l
eade
rs
and
grou
ps ta
sked
with
effe
ctin
g th
e ch
ange
s tha
t det
erm
ine
the
futu
re c
ours
e of
our
uni
vers
ity.
4
Be
ne
fit
s
of fa
cilita
ting c
hang
e
• E
mpo
wer
and
mot
ivat
e gr
oups
to
expe
rienc
e su
cces
s in
impl
emen
ting
the
char
ges w
ith w
hich
they
are
task
ed.
• E
nabl
e gr
oups
und
ergo
ing
chan
ge to
fu
nctio
n m
ore
effe
ctiv
ely a
nd e
ffi cie
ntly.
• Pr
ovid
e sh
ared
tool
s, st
rate
gies
, and
pr
oces
ses t
o all
ow g
roup
s to
adap
t to
new
mod
els.
• Bu
ild o
vera
ll ca
pacit
y fo
r pos
itive
ch
ange
at K
U.
Se
rv
ic
es
for ca
mpus
chan
ge lea
ders
• A
cces
s to
info
rmat
iona
l pro
gram
s and
reso
urce
s on
org
aniz
atio
nal c
hang
e pr
oces
s (wo
rksh
ops,
chan
ge to
olki
ts, a
web
site
of re
fere
nce
mat
erial
s, an
d pe
rson
alize
d co
achi
ng).
• A
ssist
ance
with
gro
up id
entifi
cat
ion
and
expe
ctat
ions
to
ens
ure
appr
opria
te re
pres
enta
tion,
clea
rly-w
ritte
n ch
arge
s, an
d w
ell-d
efi n
ed p
aram
eter
s for
the
outc
omes
de
sired
.
• Pe
rson
alize
d co
achi
ng a
nd a
ssist
ance
for g
roup
lead
ers
in e
ffect
ive
grou
p pr
oces
s.
• Fa
cilita
tion
of in
itial
grou
p fo
rmat
ion
and
proc
ess t
o en
sure
und
erst
andi
ng o
f an
ticip
ated
out
com
es.
• U
nstu
ck se
rvice
s: ta
ilore
d fa
cilita
tion
assis
tanc
e fo
r gr
oups
that
enc
ount
er p
artic
ular
ly di
ffi cu
lt to
pics
or
stag
es in
the
chan
ge p
roce
ss.
Ex
pe
ct
at
io
ns
of fa
cilita
tors
• D
edica
ted
to e
ffect
ive
cons
ensu
s-ba
sed
proc
esse
s with
out i
nvol
vem
ent i
n co
nten
t.
• Fo
cus o
n su
cces
sful
org
aniz
atio
nal
proc
ess w
ithou
t a v
este
d in
tere
st in
a
parti
cular
out
com
e.
• Fo
cus o
n ef
fect
ive
and
objec
tive
com
mun
icatio
n.
• Tr
eat a
ll pa
rticip
ants
fairl
y, im
parti
ally,
and
with
resp
ect.
3
Mar
ilu G
ood
year
, Cha
ir of
Cha
nge F
acili
tator
s Com
mitte
e and
Dire
ctor,
Sch
ool o
f Pu
blic A
ffairs
and
Adm
inist
ratio
nSt
uar
t D
ay, C
hair
and
Asso
ciate
Profe
ssor,
Span
ish a
nd P
ortu
guese
Den
nis
Gra
uer
, Asso
ciate
Profe
ssor,
Scho
ol of
Pha
rmac
yC
urt
is M
arsh
, Pro
gram
Dire
ctor,
KU In
fo an
d th
e Lea
rnin
g Stu
dioJe
nny
Meh
med
ovic
, Assi
stant
to th
e Pro
vost
Peg
gy
Pal
mer
, Adm
inist
rativ
e Pro
fessio
nal,
Vice
Pro
vost
of S
tude
nt A
ffairs
Bri
an P
atto
n, C
ustod
ial S
uperv
isor,
Facil
ities
Ope
ratio
nsK
athy
Pry
or, M
anag
ing D
irecto
r and
Bud
get D
irecto
r of
Uni
versit
y The
atre
Noe
l Ras
or, A
ssista
nt D
irecto
r, Sc
hool
of P
ublic
Affa
irs a
nd A
dmin
istra
tion
Mar
gare
t Se
vers
on, P
rofes
sor, S
choo
l of
Socia
l Welf
are
Reb
ecca
Sm
ith
, Exe
cutiv
e Dire
ctor o
f Co
mmun
icatio
ns, A
dvan
cemen
t and
A
dmin
istra
tion,
KU L
ibrar
iesT
om V
olek
, Asso
ciate
Dea
n an
d A
ssocia
te Pr
ofesso
r, Sc
hool
of Jo
urna
lism
Th e
Cha
nge
Faci
litat
ors C
omm
itte
e is
:
Historic Overview
What Will We Discuss Today?
Research shows that successful organizational change begins with processes deliberately designed to organize work, include stakeholders, and demonstrate value. This workshopwill present a summary of what we know about successful organizational change within higher education adapted to fi t the KU culture and tradition.
The following elements are important to change success and outline our discussion today. Resources and citations to the literature are included at the end of this workbook.
5 Types of problems: adaptive and technical approaches
Defi ning the successful outcome of the change
Identifying resources for implementation and priorities for work
Identifying stakeholders and understanding their readiness
Choosing appropriate strategies for implementation
Designing effective decisions and policies
Creating urgency for the change
Designing short-term wins
Using resistance to improve change processes
Organizational Change Workshop:Str ategies for implementing change
4
Introduction
5
Dan
C
D
D
U
C
D
6
6
7–8
9–10
11
12
13
14–20
Organizational Change Workshop:Str ategies for implementing change
5
Ad
apti
ve a
nd
Tec
hn
ical
Ap
pro
ach
es
Tec
hn
ical
C
lear
E
xper
tise
O
pti
miz
e E
xecu
tion
Ad
apti
ve
Req
uir
es L
earn
ing
Stak
ehol
der
s E
xper
imen
ts &
Sm
art
Ris
ks
The P
racti
ce of
Ada
ptive
Lea
dersh
ip: T
ools
and
Tacti
cs for
Cha
ngin
g You
r Orga
niza
tion
and
the W
orld
(200
9)
by R
onald
Heif
etz,
Alex
ande
r Gra
show
and
Mar
ty L
insk
y. Bo
ston
: Har
vard
Bus
ines
s Pre
ss.
Historic Overview
Why This Change? Why Now?
Clarify purpose: •Why this change? ○ Why now? • Defi ning: what does a successful outcome look like? ○ How will we know when we are done?
How will we balance this work with other priorities? • Time ○ What is the deadline? ○ Is it fl exible? ○ Are there issues to coordinate outside the group that will affect timing? • Resources ○ What resources do we need? Are there other resources we should ask for? ○ What is the process for seeking resources? • Quality and Quantity ○What is the scope of the work? ○ How does the quality of the work performed relate to the successful outcome?
Which of these is most important throughout this change process? What is your sponsor’s view of what is most important? Where should we compromise if we have to?
Organizational Change Workshop:Str ategies for implementing change
6
Characteristics of the Change
Historic Overview
Organizational Change Workshop:Str ategies for implementing change
7
Who does this affect? Who has a stake in this change?
Defi nition of stakeholder: people or groups who are interested in or will be affected by the team’s work.
A variety of stakeholders may be affected by a particular change. It is essential to fully understand who your stakeholders are, and the level of awareness they have of the change ahead, including how well they understand it. Even if stakeholders understand the change intellectually, it may impact them in ways that affect them emotionally. For instance, the change may require a signifi cant change in the relationships they currently have in the workplace. In some cases, the change may actually require a change in role or identity. For all of these reasons and more, different stakeholders may have differing degrees of commitment to or willingness to stand behind a particular change. For some stakeholders, skills training may be needed to help them get through the change and prepare for the future ahead.
On the following page, a worksheet has been provided to help you begin to think through these important questions regarding your stakeholders.
• Who are the stakeholders?
• Are the stakeholders aware of the change?
• Do the stakeholders understand the change?
• Does the change require a signifi cant change in relationships of any of the stakeholders?
• Does the change require a change in identity for any of the stakeholders?
• What is the degree of commitment to the change of each stakeholder?
• Is there a need for skills training of any of the stakeholders?
Are we ready?
Wh h
Organizational Change Workshop:Str ategies for implementing change
8
Wor
k w
ith th
e gr
oup
to d
eter
min
e an
app
ropr
iate
scale
for m
easu
ring
each
ele
men
t. E
xam
ples
of p
oten
tial s
cale
s inc
lude
: • Y
es o
r no
• Hig
h, m
ixed
, low
• 1
-5 (1
is lo
w, 5
is h
igh
Stak
ehol
der
(n
ame
of g
rou
p o
r in
div
idu
al)
Aw
are
of t
he
chan
ge?
Un
der
stan
d t
he
chan
ge?
Rel
atio
nsh
ip
chan
ges?
Iden
tity
ch
ange
s?
Com
mit
men
t?
Sk
ills
Tra
inin
g N
eed
ed?
Stak
ehol
der
Inv
ento
ry
lf
i
Historic Overview
Organizational Change Workshop:Str ategies for implementing change
9
How will we carry this out?
Types of Strategies (Strategy = a general plan of action): • Facilitative ○ Leaders and employees working together to gather ideas, perspectives and expertise to plan the change activities. • Informational ○ Leaders providing information to stakeholders building an intellectual case and urgency for the change. • Attitudinal ○ Leaders with credibility employ evidence in messages tailored to the stakeholder asking them to change a perspective; to see an issue in a different way. • Political ○ Leaders providing incentives or rewards for stakeholders to cooperate with the change process.
How will we choose the strategies to use?
• Tempo and Time Available ○ How much time is available to make the change? Quick or gradual? • Extent of the Change ○ What is the scope or number of individuals and units involved? ○ What is the depth of change? How many processes and behaviors need to change? • Stakeholder Analysis ○ How ready are the stakeholders for the change (see analysis above)? • Change Leader Analysis ○ How ready are the change leaders/unit managers (see analysis above)? ○ Do they have the time to lead the change?
What Strategies are Important?
P. E. Connor, L. K. Lake, and R.W. Stackman, Managing Organizational Change, 3rd ed. (Westport, Conn: Praeger, 2003).
t?
Organizational Change Workshop:Str ategies for implementing change
10
Cri
teri
a to
Con
sid
er W
hen
Ch
oosi
ng
a St
rate
gy
F
acili
tati
ve
Info
rmat
ion
al
Att
itu
din
al
Pol
itic
al
Tem
po
and
ti
me
Requ
ires e
noug
h tim
e to
invo
lve
stak
ehol
ders
Use
whe
n tim
e is
shor
t Re
quire
s mor
e tim
e in
or
der t
o ch
ange
at
titud
es
Use
ful w
hen
time
is sh
ort
and
resis
tanc
e is
stro
ng
Ext
ent
of t
he
Ch
ange
N
eede
d w
hen
exte
nt o
f cha
nge
is sig
nific
ant
Use
whe
n
exte
nsiv
e in
form
atio
n is
need
ed a
nd c
hang
e is
exte
nsiv
e
Nee
ded
whe
n th
e ch
ange
is e
xten
sive
and
perm
anen
t
Eff
ectiv
e w
hen
chan
ge is
sm
all o
r can
be
divi
ded
into
par
ts
Pre
par
atio
n o
f th
e St
akeh
old
ers
Aw
aren
ess,
unde
rsta
ndin
g an
d a
degr
ee o
f co
mm
itmen
t exi
st
Use
ful t
o bu
ild
awar
enes
s, un
ders
tand
ing
of
the
chan
ge; c
an b
e
used
exc
lusiv
ely
if th
e ch
ange
is w
idel
y em
brac
ed
Nee
ded
whe
n th
ere
is a
nega
tive
view
of t
he
chan
ge a
nd b
uild
ing
com
mitm
ent i
s ne
cess
ary
Can
be e
ffec
tive
to g
ain
com
plian
ce o
r whe
n th
e in
divi
dual
is no
t ful
ly co
mm
itted
Pre
par
atio
n o
f th
e C
han
ge
Lea
der
s
Lead
ers a
re a
ble
to
com
mit
time
and
reso
urce
s to
a fa
cilit
atio
n st
rate
gy
Use
whe
n ch
ange
lea
ders
hav
e lim
ited
time
and
can
dele
gate
Lead
ers n
eed
to c
omm
it ex
tens
ive
time
for
com
mun
icat
ion
Use
whe
n le
ader
s con
trol
reso
urce
s im
porta
nt to
the
stak
ehol
ders
Conn
or, L
ake,
and
Stac
kman
, Man
agin
g Orga
niza
tiona
l Cha
nge,
3rd
ed, a
dapt
ed b
y G
oody
ear a
nd M
orris
Organizational Change Workshop:Str ategies for implementing change
11
Historic Overview
Effective Policies and Rules
Red Tape or Green Tape: Creating Effective Rules
• Policy and rules are necessary ○ Administrative capacity ○ Legal issues ○ Ethical issues ○ Fairness
• Why do we create rules? ○ Reactive: somebody does something we perceive as wrong, risk-adversion. ○ Proactive: we identify an issue to be addressed.
• When are policies/rules effective? ○ The rule is written and in language that is clear and understandable. ○ The rules has valid end/means relationships: the rule is logically and directly connected to the issue it is meant to address. ○ The rule is consistently applied, regardless of individual status or power. ○ The rule employs optimal control: reasonable and fl exible, but not picky. ○ The rule is understood by stakeholders.
• When developing the rule ○ Involve stakeholders. ○ Think through rule objectives and potential requirements. ○ Question assumptions. ○ Consider intended and unintended consequences. ○ Share drafts. ○ Identify rule purposes in fi nal rule.
Leisha DeHart-Davis, “Green Tape: A Theory of Effective Organizational Rules,” Journal of Public Administration Research and Theory 19, No. 2 (2009): 361-384.
Historic Overview
Organizational Change Workshop:Str ategies for implementing change
12
Lighting a Fire: Building Urgency for a Change
Why does a simple intellectual argument fail? • It does not engage feelings. • Change needs a “compulsive determination to move, win, now.”
Important tactics to build urgency: • Connect internal reality with external opportunities and hazards. • How does this change address challenges in the environment? • How does it take advantage of an environmental opportunity? • If we don’t do this, what will happen to us? • Bring in emotionally compelling data, people, stories. • Leaders should demonstrate their own sense of urgency by working on the change process every day and focusing activities on the successful outcome by eliminating or reducing other activities.
New Behaviors/New Attitudes: Achieving a Change in BehaviorAnalyze
↓Think↓
Change
Give people data and analysis to infl uence how they think about the change. • Share analysis with people involved. • Analysis and data infl uence how we think. • New thinking changes behavior or reinforces changed behavior.
See↓
Feel↓
Change
Help people see and feel a change by exposing them to an experience which has the potential to create emotional commitment to the change. • Help people see the desired outcome. • Seeing something new triggers the ability to feel the difference. • Emotionally charged ideas change behavior or reinforce changed behavior.
J. P. Kotter, A Sense of Urgency. (Boston: Harvard Business School Press, 2008).J.P. Kotter and D. S. Cohen, The Heart of Change: Real-Life Stories of How People Change Their Organizations. (Boston: Harvard Business School Press, 2002).
ellect al arg m
Historic Overview
Organizational Change Workshop:Str ategies for implementing change
13
Short-term Wins
Feel the Success: Sustain the Change by Creating Short-term Wins
Short-term wins have multiple purposes: • Provide feedback to change leaders about how well their vision and strategies match reality. • Give those working on the change a sense of success and emotion uplift. • Build faith in the effort. • Take power away from cynics.
Create a short-term win by asking these questions: • What are the milestones along the way to a successful outcome? • How can we demonstrate our progress? • What stakeholders need to see progress the most? • What would demonstrate success for that group?
Short-term wins are effective when they are successes that are unambiguous, visible, and meaningful.
J. P. Kotter, A Sense of Urgency. (Boston: Harvard Business School Press, 2008).J.P. Kotter and D. S. Cohen, The Heart of Change: Real-Life Stories of How People Change Their Organizations. (Boston: Harvard Business School Press, 2002).
h Ch b
First step in understanding resistance: Force-Field Analysis
• What are the Driving Forces? ○What is helping move toward the change?• What are the Restraining Forces? ○ What is preventing the change from happening?
• Should we put more energy into the driving forces or should we reduce the restraining forces?
Three elements: • Task: the work that I do • Relationships: who my colleagues are • Identity: how I defi ne myselfEmployees all have the following needs in varying degrees: need for achievement, need for affi liation, need for organizational identifi cation (from Miller, Johnson, Grau article).
Organizational Change Workshop:Str ategies for implementing change
14
Historic Overview
Understanding Resistance
Kurt Lewin, Field Theory in Social Science, (New York: Harper & Row, 1951).
ng resistanc
Organizational Change Workshop:Str ategies for implementing change
15
Historic Overview
Mind: Thought-based Resistance to Change
• I don’t understand ○ What is this about? (substance and details) ○ Why are we doing this? ○ Are you really serious? Is this really going to happen? (the I-can-wait-it-out syndrome) ○ I disagree.
Emotion: Fear-Based Resistance to Change
• I understand but I am afraid. ○ Threat to self-confi dence ○ Threat to security (loss of employment/salary) ○ Loss of power or status ○ Threat to self-image or confi dence • Is my role fundamentally changing? • Can I learn something new?
Action: Capacity-Based Resistance
• I am supportive but I don’t know what to do. ○ What specifi cally is expected of me? How do I fi t into the plan?
• The most fundamental question that can increase productivity if answered well: ○ Can I learn the new skill? ○ Will we have adequate resources to make the change be successful?
Reasons for Resistance
Connor, Lake, and Stackman, Managing Organizational Change, 3rd ed.
i t n t
Organizational Change Workshop:Str ategies for implementing change
16
Historic Overview
Communication: The Four Conversations
• Initiative: What are we doing? Why? • Understanding: Questions and Answers • Performance: What will you accomplish? When? • Closure: What happened? Who should we thank? How do we fail forward?
Although leaders may wish to simply move forward without revisiting the past, reaching closure on past changes is important for psychological closure and forward momentum. Lack of closure conversations in thepast means that past changes will continue to impact changes in the future.
Resistance Toolbox
Marcus Buckingham, The One Thing You Need to Know about Great Managing, Great Leading, and Sustained Individual Success (New York: Free Press, 2005).
J. Ford and L. Ford, The Four Conversations: Daily Communication that Gets Results (San Francisco: Berrett-Koehler Publishers, Inc. 2009).
“Th e state of mind you should try to create is a fully realistic assessment of the diffi culty of the challenge and an unrealistically optimistic belief in [the] ability to overcome it.” Marcus Buckingham, Th e One Th ing You Need to Know
Organizational Change Workshop:Str ategies for implementing change
17
F
or I
nit
iati
ve a
nd
Un
der
stan
din
g C
onve
rsat
ion
s
Lis
t of
In
itia
tive
s:
Wha
t is
the
resu
lt o
r ou
tcom
e w
e w
ant?
W
hen
do
we
wan
t to
acc
omp
lish
it?
(Be
as sp
ecifi
c as
you
can
) W
hy d
o w
e th
ink
it is
imp
orta
nt?
(Sta
te
the
diff
eren
ce y
ou b
elie
ve it
will
mak
e)
1.
2.
3.
F
or E
ach
In
itia
tive
: W
ho n
eed
s to
par
tici
pat
e? (L
ist a
ll in
divi
duals
and
team
s)
Whe
re w
ill t
he
reso
urc
es c
ome
from
?H
ow m
igh
t th
e w
ork
get
don
e?
1.
2.
3.
Prep
are
for C
omm
unica
tion
d U
nd
erst
and
ing
Organizational Change Workshop:Str ategies for implementing change
18
Conv
ersa
tion
Inve
ntor
y
For
Per
form
ance
Con
vers
atio
ns
For
Eac
h I
nit
iati
ve:
Wha
t did
I r
equ
est
or p
rom
ise?
W
hen
is t
he
resu
lt d
ue?
W
ho a
ccep
ted
th
e re
qu
est
or p
rom
ise?
Do
they
kn
ow w
hy
it’s
imp
orta
nt?
D
o th
ey k
now
whe
re t
he
resu
lts
go a
nd
w
her
e re
sou
rces
are
com
ing
from
? D
o th
ey k
now
how
th
e jo
b w
ill g
et d
one?
1.
2.
3.
F
or C
losu
re C
onve
rsat
ion
s L
ist
of I
nit
iati
ves,
Pro
ject
s or
Tas
ks
Wh
at f
acts
do
we
nee
d t
o ac
know
led
ge?
Wh
at p
eop
le d
o w
e n
eed
to
app
reci
ate,
an
d f
or w
hat
? W
hat
mis
take
s or
mis
un
der
stan
din
gs
do
we
nee
d t
o ap
olog
ize
for?
W
hat
agr
eem
ents
nee
d t
o b
e am
end
ed?
1.
2.
3.
form
ance
Con
v
Organizational Change Workshop:Str ategies for implementing change
19
Historic Overview
Solutions to Thought-based Resistance: • Demonstrate leadership commitment to the change.
○ This IS going to happen (in some way). • Initiative conversations ○ Why are we doing this? What now? ○ Provide details on employee impacts as early as possible. • Understanding conversations ○ Replace supposition with facts; conduct a regular review of the rumors and suppositions and counteract each with facts. ○ Brainstorm, solicit ideas, try out solutions.
Solutions to Fear-Based Resistance • Provide multiple communication channels (use the informal network) • Understanding ○ Listen and acknowledge feelings (understand the pit). ○ Acknowledge that the change is diffi cult. ○ Ensure that communication is in culturally and organizationally understood terms.
• Performance ○ Express belief that the individual can make an important and signifi cant contribution to the change. ○ Communicating and letting people see the needs for change; participation in defi ning the problem. • Closure ○ Bring out and discuss past history which relates to the feelings about the change. ○ Celebrate past success. ○ Provide opportunities to mourn by fi nding ways to connect to the past and recreate meaning in the future.
Solutions to Capacity-Based Resistance • Understanding ○ Account for different learning styles. • Performance
○ Ensure resources needed are identifi ed and provided. • Closure ○ Paint a picture of the successful outcome. ○ Celebrate short-term wins.
Solutions
Connor, Lake, and Stackman, Managing Organizational Change, 3rd ed. R. A. Neimeyer, Meaning Reconstruction and the Experience of Loss (Washington, D. C.: American Psychological Association, 2001).
d R i t
Organizational Change Workshop:Str ategies for implementing change
20
Solu
tions
in st
eps
In
itia
tive
U
nd
erst
and
ing
Per
form
ance
C
losu
re
Gen
eral
T
hou
ght-
bas
ed
Why
are
we
doin
g th
is?
Wha
t now
? Pr
ovid
e de
tails
on
empl
oyee
impa
cts a
s ea
rly a
s pos
sible.
Repl
ace
supp
ositi
on w
ith
fact
s; co
nduc
t a re
gular
re
view
of t
he ru
mor
s and
su
ppos
ition
s and
co
unte
ract
eac
h w
ith fa
cts.
Brain
stor
m, s
olici
t ide
as,
and
try o
ut so
lutio
ns.
Dem
onst
rate
lead
ersh
ip
com
mitm
ent t
o th
e ch
ange
. Th
is is
goin
g to
hap
pen
(in so
me
way
).
Fea
r-b
ased
List
en a
nd a
ckno
wled
ge
feeli
ngs (
unde
rsta
nd th
e pi
t).
Ack
now
ledge
that
the
chan
ge is
diff
icult.
E
nsur
e th
at
com
mun
icatio
n is
in
cultu
rally
and
or
gani
zatio
nally
un
ders
tood
term
s.
Exp
ress
beli
ef th
at th
e in
divi
dual
can
mak
e an
im
porta
nt a
nd si
gnifi
cant
co
ntrib
utio
n to
the
chan
ge.
Com
mun
icatin
g an
d let
ting
peop
le se
e th
e ne
eds f
or
chan
ge; p
artic
ipat
ion
in
defin
ing
the
prob
lem.
Brin
g ou
t and
disc
uss p
ast
hist
ory
whi
ch re
lates
to th
e fe
eling
s abo
ut th
e ch
ange
. Ce
lebra
te p
ast s
ucce
ss.
Prov
ide
oppo
rtuni
ties t
o m
ourn
by
findi
ng w
ays t
o co
nnec
t to
the
past
and
re
crea
te m
eani
ng in
the
futu
re.
Prov
ide
mul
tiple
co
mm
unica
tion
chan
nels
(use
the
info
rmal
netw
ork)
.
Cap
acit
y-b
ased
Train
ing
in n
ew p
roce
sses
D
iffer
ence
in v
ariet
ies fo
r di
ffere
nt le
arni
ng st
yles
Pa
int a
pict
ure
of th
e su
cces
sful
out
com
e. Ce
lebra
te sh
ort-t
erm
win
s.
Ens
ure
reso
urce
s nee
ded
are
iden
tified
and
pr
ovid
ed.
Organizational Change Workshop:Str ategies for implementing change
21
Historic Overview
The Importance of Justice Within the ProcessThree types of justice: • Distributive justice: the redistribution of resources perceived as fair and consistent with needs. • Procedural justice: voice in the process, opportunity to protest and be heard. • Interactional justice: giving explanations on reasons, why a certain group/ person, and expected outcomes.
What do people need to feel engaged? • Trust: Do you keep your word as a leader? • Compassion: Do you have your employees’ best interests in mind? • Stability: Do your employees always know what to expect from you? • Hope: Are your employees inspired about the future?
Connor, Lake, and Stackman, Managing Organizational Change, 3rd ed.
T. Rath and B. Conchie, Strengths-based Leadership: Great Leaders, Teams and Why People Follow (New York: Gallup Press, 2008).
Remember...
ope: Are your employees inspired about the future? C
reating Urgency Decisions & Policies
Choosin
g St
rate
gies
Using Resistance to
Sho
rt-te
rm W
ins
Identifying Stakeholders
Defi ning Successful Change
Resou
rces
& P
rior
ities
Improve Change Process
S
uc
cessful Outcom
e
ope: Are your employees inspired about the future?
nd ange, 3rd ed. ge 3rd ed
Stackman, Managing 3rd ed
Creataa ing
Ur
Ugency
Decisions & PoliciesChoosiinn
ggSStt
rraataaegg
ies
Using Resistana cn ec tott
Shor
t-tt ter
mW
iWW
ns
Identifyff ing Stakeholders
Defining
Sucu cessfuff l ChCC angn eReR
sour
ces
&Pr
iorit
ies
Improve Change PrPP ocess
Suuccce
ssffuff ll OOutcoomme
Creating U
rgency Decisions & Policies C
hoosing
Stra
tegi
es
Using Resistance to
Sho
rt-te
rm W
ins
Identifying Stakeholders
Defi ning Successful Change
Resou
rces
& P
rior
ities
Improve Change Process
S
uc
cessful Outcom
e
Organizational Change Workshop:Str ategies for implementing change
22
Historic Overview
Organizational Change Readings
Argyris, C. “Initiating Change that Perseveres.” The American Behavioral Scientist 40, No. 3 (1997): 229-309. Barge, J. K., Lee, M., Maddux, K., Nabring, R., & Townsend, B. “Managing Dualities in Planned Change
Initiatives.” Journal of Applied Communication Research 36, No. 4 (2008): 364-390. Birnbaum, R. How Colleges Work: The Cybernetics of Academic Organizational and Leadership. San
Francisco, CA: Jossey-Bass, 1988. Buckingham, M. The One Thing You Need to Know about Great Managing, Great Leading, and Sustained
Individual Success. New York: Free Press, 2009. Chawla, A., & Kelloway, E. K. “Predicting Openness and Commitment to Change.” Leadership and
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Praeger, 2003. DeHart-Davis, Leisha, “Green Tape: A Theory of Effective Organizational Rules,” Journal of Public
Administration Research and Theory. 19, No. 2 (2009): 361-384. Ford, J., & Ford, L. The Four Conversations: Daily Communication that Gets Results. San Francisco, CA:
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Publishing Group, a division of Random House, 2010. Heifetz, R. A., Grashow, A., & Linsky, M. The Practice of Adaptive leadership: Tools and Tactics for changing
Your Organization and the World. Boston, Mass: Harvard Business Press, 2009. Kotter, J. P. Leading Change. Boston, Massachusetts: Harvard Business School Publishing, 1996. Kotter, J. P. A Sense of Urgency. Boston, Mass: Harvard Business School Press, 2008. Kotter, J. P., & Cohen, D. S. The Heart of Change: Real-Life Stories of How People Change Their
Organizations. Boston, Massachusetts: Harvard Business School Press, 2002. Lewin, K. Field Theory in Social Sciences. New York, New York: Harper & Row, 1951. Lewis, L. K. “An Organizational Stakeholder Model of Change Implementation Communication.”
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Change.” Journal of Applied Communication Research 22 (1994): 59-80. Neimeyer, R. A. Meaning Reconstruction and the Experience of Loss. Washington, D. C.: American
Psychological Association, 2001. Palmer, I., Dunford, R., & Akin, G. Managing Organizational Change: A multiple perspectives approach:
McGraw-Hill, 2006. Rath, T., & Conchie, B. Strengths-based Leadership: Great Leaders, Teams and Why People Follow. New
York, New York: Gallup Press, 2008. Rousseau, D. M., & Tijoriwala, S. A. “What's Good Reason to Change? Motivated Reasoning and Social
Accounts in Promoting Organizational Change.” Journal of Applied Psychology 84, No. 4(1999): 514-528. Senior, B., & Swailes, S. Organizational Change 4th ed. New York: Financial Times, Prentice Hall, 2010. Strebel, P. “Why Do Employees Resist Change?” Harvard Business Review 74, No. 3 (1996): 86-92. Strebel, P. The Change Pact: Building Commitment to Ongoing Change: New York: Pearson Education
Limited, 1998. Vogt, E. E., Brown, J., & Isaacs, D. The Art of Powerful Questions: Catalyzing Insight, Innovation, and Action.
Mill Valley, CA: Whole Systems Society, 2003.