ORGANIZATIONAL

STRUCTURE

Organizational chart

An organizational chart :is a diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions/jobs.

It usually shows the managers and sub-workers who make up an organization.

It shows the relationships between the the organization's staff members.

organizational chart

• Line : direct relationship between superior and subordinate.

• Lateral : relationship between different departments on the same hierarchical level.

• Staff :relationship between a managerial assistant and other areas to offer advice to a line manager

• Functional - relationships between specialist positions and other areas.

Organizational structure It refers to the way that an organization

arranges people and jobs so that its work can be performed and its goals can be met.

The relationships among these positions are illustrated graphically in an organizational chart ,The best organizational structure for any organization depends on many factors including the work it does; its size in terms of employees, revenue, and the geographic dispersion of its facilities; and the range of its businesses .

Manager’s basic decisions

Researchers generally identify four basic decisions that managers have to make as they develop an organizational structure,

The organization's work must be divided into specific jobs .

Departmentalization. Number of people and jobs that are to be

grouped together must be decided. Number of people and jobs that are to be

grouped together must be decided.

Limitations of an organizational chart

There are several limitations with organizational charts:

It only shows 'formal relationships' and tells nothing of the pattern of human (social) relationships which develop.

It shows nothing about the managerial style adopted (e.g. autocratic or democratic)

It very quickly becomes out-of-date, especially in large organizations which change their staff regularly.

The Benefits of Organizational Charts Organizational charts provide managers with

specific departmental information that can then be used as a baseline for planning, budgeting and workforce modeling.

charts can be linked directly to spreadsheets or budgeting tools for interactive what-if analysis, making planning and decision making easier.

Org charts are ideal for sharing the organization's strategic vision, as well as defining responsibilities, dependencies and relationships.

allow you to organize your team with clear responsibilities, titles and lines of authority. 

Unity of Command

Unity of Command :each individual participating in the operation reports to only one supervisor.

It eliminates the potential for individuals to receive conflicting orders from a variety of supervisors.

Increasing accountability. Preventing freelancing. improving the flow of information, helping with

the coordination of operational efforts, and enhancing operational safety.

Span of Management:

 Span of management (sometimes called span of control) refers to the number of people one supervisor should be in charge of.

Chain of Command

Chain of Command :  The chain of command is best known in the military, where you must have approval from your supervisor for each decision you make!

Types of organization charts:

There are three different types of organization charts:

Hierarchical Matrix Flat

Traditional bureaucratic structures there is a tendency to increase task

specialization as the organization grows larger .

In grouping jobs into departments, the manager must decide the basis on which to group them

Basis For Departmentalization

There are four commonly used bases: Functional departmentalization. Geographic departmentalization Product departmentalization. Customer/market departmentalization.

Departmentalization by function Organizes by the functions to be

performed. The functions reflect the nature of the business. The advantage of this type of grouping is obtaining efficiencies from consolidating similar specialties and people with common skills, knowledge and orientations together in common units.

Functional Departmentalization. Using such functions as the basis for

structuring the organization . Grouping jobs that require the same

knowledge, skills, and resources allows them to be done efficiently and promotes the development of greater expertise .

A disadvantage : is that people with the same skills and knowledge may develop a narrow departmental focus and have difficulty appreciating any other view of what is important to the organization .

Geographic Departmentalization.

Groups jobs on the basis of territory or geography.

Organizations that are spread over a wide area may find advantages in organizing along geographic lines so that all the activities performed in a region are managed together.

Product departmentalization

Organized according to product . All the activities necessary to produce and

market a product or group of similar products are grouped together.

Advantage : personnel in the group can focus on the particular needs of their product line and become experts in its development, production, and distribution .

A disadvantage : the duplication of resources

Customer/market Departmentalization

An organization may find it advantageous to organize according to the types of customers it serves.

Consumers. government.

Matrix Organizational Structure It is the combination of two or more different

structures. Functional departmentalization commonly is

combined with product groups on a project basis.

Advantage of a matrix structure is that it facilitates the use of highly specialized staff and equipment.

It fosters cross-fertilization of ideas. Disadvantage: problems of matrix organization

arise from the dual reporting structure

utilize functional and divisional chains of command simultaneously in the same part of the organization, commonly for one-of-a-kind projects.

It is used to develop a new product, to ensure the continuing success of a product to which several departments directly contribute, and to solve a difficult problem.

Matrix Structure

·  Matrix designs have a duel authority structure with both a functional manager and a project manager.

·     Product and functional structures are integrated and results in a dual organizational focus.

·    Shared governance, based on participatory management uses a committee structure whereby staff make either managerial or clinical decisions.

·     Professional practice or self-governance allows staff to govern themselves using specific councils with decision authority.

·  allows participation in decision making but the power over the final decision remains with the top executive.

Decentralization

Decentralization : is the process of dispersing decision-making governance closer to the people or citizen. It includes the dispersal of administration or governance in sectors or areas.

Centralization

Centralization : is the process by which the activities of an organization, particularly those regarding decision-making, become concentrated within a particular location and/or group