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Value of PPM
Nishanth Satheesan| MicrosoftCloud Productivity SolutionsProject and Portfolio [email protected]
PPM in an Organization Context
Organizational Transformation
Strategy
Business Products and Services
Systems and Applications
Technology and Infrastructure
Updated Strategic Initiatives
Improved Business Products and
Services
Integrated Systems and Applications
Optimized Technology and Infrastructure
Organization Transition Plan &
Initiatives
Capabilities Transformation
Capabilities of the
Current Enterprise
Capabilities of the Future
Enterprise
New Strategic Initiatives
(Leadership)
Emerging Technologies(Operations)
New Business Priorities
(Management)
Transition Plan &
Initiatives
Organizational Resource Alignment
Enterprise Strategic Initiatives
LOB Initiatives LOB Initiatives LOB Initiatives
LOB Programs LOB Programs LOB Programs
LOB
Pro
ject
1
LOB
Pro
ject
2
LOB
Pro
ject
3
LOB
Pro
ject
1
LOB
Pro
ject
2
LOB
Pro
ject
3
LOB
Pro
ject
1
LOB
Pro
ject
2
LOB
Pro
ject
3
So now what is PPM?
What is PPM?
Doing the Right Things• What are the right things?
• Are we doing things that we are not doing?
• Are there things that we should be doing that we’re not?
• How can we improve decision making?
Doing the Things Right• What is the right way to do something?
• How do I make sure we do the things right?
• How can we improve what we do?
Schedule Capacity vs.Demand
ResourceRequirements
Value of Project and Portfolio ManagementImpact of Improving Portfolio vs Project Mgmt
Realized benefits of PPM
• Risk• Quality
• Control• Productivit
y
• Value• Alignment
• Visibility• Innovation
Create Select
PlanManage
Initiatives Portfolio Lifecycle
Create: Demand management Select: Prioritize, optimize, and select portfolio
Custom Fields
Cost
Business Drivers
Schedule Capacity vs.Demand
ResourceRequirements
Input Demand
Cost Constraint Analysis
Final SelectedProject Portfolio
Resource Constraint Analysis
Portfolio Prioritization
Project DependenciesModeling complex project relationships
Dependency Project B is dependent
on Project A
If Project A is selected, Project B is selected
If Project A is rejected, Project B is rejected
Finish to Start Scheduling relationship
where Project B cannot start until Project A is completed
Drives capacity planning
Mutually Exclusive Only 1 project is selected
Represents a set of alternatives
Example: Three different software suites to address the same needs, where only one gets selected
Mutually Inclusive Project A, B, and C
are interdependent
Either all get selected or all get rejected
Projects that are part of the program and are pre-requisites of one another
Project B
Project A
Project B
Project A
Project C
Project A
Project BProject C
Project B
Project A
Portfolio Selection MethodologyC
OM
MIT
SC
EN
AR
IO T
O
WO
RK
FLO
W
REVIEW BASELIN
E SCENARI
O
COST CONSTRAINT ANALYSIS
MODIFY COSTS
APPLY COST
CONSTRAINT
EFFICIENT
FRONTIER
CHART AND
VISUAL ANALYSI
S
COMPARE
SCENARIOS
DEFINE STRATEGY AND SETUP ANALYSIS
DEFINE ANALYSI
S PARAMET
ERS
SELECT PROJECT
S FOR EVALUATI
ON
PROJECT IMPACT
ASSESSMENT REVIEW
PROJECT PRIORITI
ESPRIORITIZE USING CRITERIA FIELDS
DEFINE BUSINES
S DRIVERS
PRIORITIZE
BUSINESS
DRIVERS
DRIVE CONSEN
SUS
CAPACITY VS.
DEMAND ANALYSI
S
RESOURCE CONSTRAINT ANALYSIS
RESCHEDULE
PROJECT
CHANGE FORCE IN/OUT
MODEL HIRING RESOUR
CES
COMPARE
SCENARIOS
CHANGE FORCE IN/OUT
Initiatives Portfolio Lifecycle
Plan: Schedule, Resource & Risk Manage: Control, Orchestrate & Report
Project Schedule & Resource
Plan
Project Progress Updates
Reporting, Intervention & Control
Collaboration & Change
Management
Risk Planning & Mitigation
Who benefits from PPM?Who are the stakeholders?
Key Components of a PPM System
Core Project Management
Project Cost Control
Risk Management
ProjectDashboard/ Reporting
Project Document Management
ERP/Asset Management/ALM/etc
Reporting Data
View, Review Project Documents
Upload Documents
Actuals
Schedule & Cost Updates
Schedule & Cost
Post-Risk MitigatedSchedule
Cost/HR/Material Synchronization
Asset/Work PackageSynchronization
CorrectiveActions (offline)
Team MemberUpdates and
Work Management
Task/Work Assignment
ProgressUpdates
Capital Planning/Portfolio Management
Selected Projects Project Performance
Collab
ora
tion
an
d W
ork
flow
Man
ag
em
en
t
Integration Layer
Project Planning Resource Management Scheduling Last Mile Progress
Updates Central Database
Progress Updates Time Sheets Issues Document
Creation/Reviews
Demand Management Cash Flow Prioritization Portfolio Optimization Project/Program Dashboard
Integrated Business Dashboard
Document Control Revision Control Document Collaboration Record Management
Financial Integration Project Cost
Processes Project Actual Cost
End-to-end Project Process Social Collaboration Change Management Issues Management Document Reviews Etc..
Risk Register Risk Matrix Risk Simulation Post-Risk Mitigated
Schedules
Realized benefits of PPM
• Risk• Quality
• Control• Productivit
y
• Value• Alignment
• Visibility• Innovation
Create Select
PlanManage
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