Organizing a Project Team

DS 2005

Outline

Assessing Internal Skills Creating a Team Managing Team Issues

Think of Your Favorite Spy Movie

Generalities

Project organization / organizing the software project team is critical part in software project management

Software team productivity ≈ Critical cost for software engineering

Managing technical people is relatively more difficult

How to build and make the IS team works?

Developing Project Organization

Assessing Internal Skills

Experience is the best barometer Prior Projects Personal Knowledge Recommendation of Management Recommendation of Team Members

Team Members

Management Input

Reputation of Workers

Experience

Assessment of Internal Skills is Derived from Multiple Sources

A Balance of Certifications and Experience Proves Expertise

Experience

Cer

tific

atio

ns

Expertise

Creating a Team

Defining Team Structure

As you begin to shape your project team, you will need to determine the type of team you’ll assembly. Specifically, your team will comprised one of two structures: Part Time Matrix: This structure is fairly common as it

allows employees to work on their regular assignments and a percentage of their time is allotted for your projects. All team members complete their assigned duties as part of their regular workweek

Full Time Matrix: This structure is more typical of contract-based workers. Full-time matrix employees are dedicated to the project 100% of their workweek

Project Participants

PM Must be Able to….

Understand his team as a group of individuals (if he can) to select the group individuals Understand the individual behaviors in the group Tailor the structure and group operating mode in

respect to the task to be realized Supervise the group in order to ensure that the cost,

schedule and performance objectives are met

Personal Ambitions must be put aside for the success of the projects

Project Manager

JealousiesPoliticsAnxiety

Project Success

Spirit of Teamwork

Motivating your Team

How can you motivate yourteam and change the focusfrom self-centric to project-centric

Show the team members what’s in it for them

Show the team what this project mean to the company

Show the team why this is exciting

Show the team members their importance

Managing Team Issues

Unit of One / Common Goals Do Thinks Small Individual Respect Right job and personnel assignments Open Communication

Unit of One A project team is unit of one, which can’t tolerate individual error All members must have the same Common visions about where

the team is going The leaders and the members of good teams must have realistic

expectations of goals and motives of a project, that’s why all members have to understand : the project's purpose, the strategy for getting the work accomplished, the ultimate goal, the benefits people will receive if the goal is met, the measurement system that's going to be used, and how differences of opinion ( or other conflicts ) are going to be

handled.

Do Think Small !!!

Do Think Small !!!

Individual Respect

To create personnel commitment and strong leadership

Mostly IT people are highly educated and relatively more individualist

Individual must have two basic qualities: Resistance to stress Adaptation

Organization and team shared culture that rewards the project members

The Individual in a Group

The Hard Worker Motivated by work itself Self-sufficient, resourceful, distant, introverted, aggressive, independent The Careerist Essentially motivated by his own success Unpleasant, dogmatic, aggressive, emulator, introverted, jealous

The Social Type Motivated by the presence and actions of his colleagues (rare) Harmless, thoughtful, obliging

The Pain in the,..er…,neck you’ll know when you find one

Right Jobs Assignment

Team members came from different background

To define a right job desc, based on project assessment, will assure the project deliverables completion

To assign right people to do the right job, is a way to bust project motivation and performance

Open Communication

Open communication between project participants is a catalyst to bust the project performance

Psychologically : People are individuals and has their own project agenda People aren't stupid. They know when they're being used. People tend to be intimidated by those who hold leadership

positions A team works better when people are at ease with the

leader. Members are more likely to saywhat's on their minds

“Be Quick but Don’t Hurry”John Wooden