TOPIC 3 : OCCUPATIONALSAFETY AND HEALTH MANAGEMENT

COURSE CONTENT3.1 UNDERSTAND THE CONCEPTS OF SAFETY & HEALTH MANAGEMENT

3.2 UNDERSTAND THE ESTABLISHMENT OF SAFETY AND HEALTH COMMITTEE

3.3 UNDERSTAND THE ROLES OF THE MANAGEMENT

3.4 UNDERSTAND THE SAFETY TRAINING

TOPIC 3.1CONCEPTS OF SAFETY & HEALTH MANAGEMENT

A Safety and Health Management System can be defined as the means by which an organisation controls risk through the management process.The BSI define a OH&S management system as part of the overall management system that facilities the management of the OH&S risks associated with the business of the organisation. This includes the organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing and achieving, reviewing and maintaining the organisations OH&S policy.

Health and safety objectives are a major part of a management system and are defined as the goals in terms of H&S performance that an organisation sets itself to achieve and should be quantified wherever practicable.

OH&S Objectives should be set annually.

Examples of types of an OH&S objective include:

The introduction of additional features into the OH&S management system (e.g. permit to work systems for specific tasks, strategic OH&S safety training for supervisors etc.)

The improvement of existing features, or the constancy of their application across the organisation (e.g. accident reporting, communication of standard procedures etc.).

The elimination or the reduction in frequency of particular undesired incidents (e.g. reduce accidents by 20%, remove all hazardous material etc.)

TOPIC 3.2SAFETY & HEALTH COMMITTEE

DO WE REALLY NEED A SAFETY & HEALTH COMMITTEE ?

SAFETY & HEALTHA great concern to company A greater concern to the employeesSO .Employees should share in the work of ACCIDENT PREVENTION.YES !

WHY SAFETY & HEALTH COMMITTEE ESSENTIAL ?Management give their best effort to correct unsafe condition/practices but employees in a good position to observe the HAZARDSAn important source of help would be overlooked if employee Safety & Health committee were not included in the organisation

Objectives of OSHA 1994to secure the safety, health and welfare of persons at work against risks out of the activities at work;

to protect person at a place of work other than persons at work against risks out of the activities at work;

to promote an occupational environment for persons at work which is adapted to their physiological and psychological needs

to provide the means to be progressively replaced by a system of regulations and approved industry codes.. to maintain or improve the standards of safety and health.

Spirit of OSHA 1994Self RegulationWorkers Cooperation & ConsultationAll economic activities except shipping and armed forcesGuiding principlesResponsibilities for OSH lies with those WHO CREATE THE RISK and those WHO WORK WITH THE RISKConcept of so far as is REASONABLE/ PRACTICABLE OSHA 1994

Every employer shall establish a Safety & Health Committee (SHC) at the place of work in accordance with this section if :-40 or more persons employed at the place of work orThe Director General directs the establishment of such a committee at the place of work

To fulfil the requirement of OSHA 1994To promote consultation and cooperation between management and workers in upgrading safety & health at workTo provide a two-way communication channel or dissemination of information on safety & health issuesTo enhance interest and motivation of all groups of management and workers at place of work in safety & health.OBJECTIVES OF SHC

Chairman : Employer or his authorised managerSecretary : Safety & Health OfficerManagement Representatives: Manager/Director/SupervisorsWorkers Representatives: From section or process(cont)

Chairman Employer or Authorised Manager shall be chairman.

Secretary Person employed as Safety & Health Officer If no SHO, chairman may appoint another personor SHC may appoint by ballots ( sulit ) from members.Appointment

Management Representatives :Appointed by EmployerMin 2 persons ( < 100 employees )Min 4 persons ( > 100 employees )Workers Representatives :Selected by workersAppointed by employerMin 2 persons ( < 100 employees )Min 4 persons ( > 100 employees )Appointment

Employees RepresentativesNominated from employeesIf number exceeded the vacancies. ballotIf no representatives, employer shall appointShall represent various section of work placeAny vacancy shall be replaced in the same manner as the previous member.Do not penalise workers who absent due to their duties as SHC members

Appointment

Removal of Committee memberFail to attend 3 consecutive meetings Unsound mindBankruptNo longer employed (employee rep)Convicted on a charge of:Fraud, dishonesty or moral turpitudeoffence under law relating to OSHOther criminal offenceIncapable to carry duty as member

Part III ( OSHA 1994 )Assist in development of Safety & Health rules and safe system of workReview the effectiveness of Safety & Health Programmes To investigate any safety & health matter brought to attention of employer.Review Safety & Health policies and recommend to employer for revision of such policies.

Assist in development of rules and systems

Assist in development and review of safety & health programmes

Perform analysis of incident trends and statistics

Review and recommend amendments to safety & health policies.

Perform inspections at work place and recommend preventive and corrective measuresPerform immediate investigation of accidents, near-miss accident, dangerous occurrence, occupational poisoning or occupational diseases occurred at workplace.

Investigates complaints of unsafe or unhealthy practices and report to employer with recommendations for corrective actions. Assists in the development of promotional and education programmesDiscusses reports and matters from the safety officer, enforcement officer, etcAdvises the employer on safety and health matters

INSPECTION OF WORKPLACEInspect at least once in every three months

Discuss the observation of the members during inspection

Record the details of such circumstances in a report kept for such purpose

Make recommendations to the employer on the remedial measures to be taken on any matter.

Record the recommendations in the report

Investigation into any accident(According to SHC Regulation)To inspect the place of work as soon as it is safe to do so.

SHO shall furnish the chairman of committee with a report of his findings.

Chairman shall as soon as practicable (ASAP) convene a meeting of the committee to discuss the report.

If no SHO, employer or authorised manager shall inform the chairman or the secretary.

Investigating an accidentChairman/secretary shall ASAP after the committee has inspected the place of work convene a meeting to investigate into such incident.In the meeting, the committee shall discuss the cause of accident. And make recommendations to the employer to prevent the reoccurrence of such incident

SHO or Chairman ( if no SHO ) shall furnish the employer or his authorised manager on the recommendations.Employer or authorised manager shall ASAP discuss the report or recommendations with SHO or Chairman.SHO or Chairman shall record the decision of the employer or his authorised managerInvestigating an accident

Investigating an accidentEmployer or authorised manager shall direct any person employed to take such action..Employer shall keep a copy of the report for a minimum period of SEVEN years.

Formulate own meeting procedures and terms of references

Frequency of meetings:Depends on nature of risk at workplaceAt least once a month for high risk workplaceOnce in three month for other workplacesMore frequent meetings during initial period of formation.

In the event of an accident or any other situations which calls for immediate attentions, meeting should be held immediately.

Agenda and minutes :

Early notice in writing and circulation of agenda attached.

Only matters pertaining to Safety & Health to be discussed.

Minutes circulated soon, not later than two weeks after meeting

Meeting Facilities :EMPLOYER SHOULD :

Provide suitable meeting room at the place of work.

Permit member to attend meeting during working hours.

QuorumHalf of total number of members Non member may attendMay invite any person to discuss pertaining to OSH matters or related to any accident occurred in the plant.

Safety and Health matters onlyStrictly for Safety & Health matters in workplace .

Minutes Copy of every meeting shall be furnished to every member and the employer within TWO WEEKS after the meeting.

Minutes

Shall be kept at place of work for minimum period of SEVEN years.

The employer should furnished the DOSH with a copy of minutes if required.

TRAINING & INFORMATIONEmployer to ensure

Committee members have basic understanding and knowledge on the function of the committee.

Provide training to the committee member.

Availability of an adequate document & information for SHCAct & LegislationCode of PracticesTechnical InformationsOperational Information etc

EMPLOYER SHOULD NOT :Disclose any information which would be prejudicial to national security.

Disclosure of information which contravene with any law

Disclose individual matters unless consented to its disclosure

Provide any information other than for Safety & Health or welfare at work.

Any information obtained by the employer for legal matters.

PENALTYAny person who contravene any of the provision of these regulation shall be guilty of an offence and shall be liable to a fine not exceeding FIVE THOUSAND RINGGIT or imprisonment for a term not exceeding SIX MONTHS or to BOTH

STRUCTURE OF COMMITEEJoint management-worker committee at workplace

Company may form other committee to supplement work of joint committee such as : Management committee to oversee work of joint committee or subcommittee (permanent or ad-hoc)Must have clear communication channel between joint committee and other committee.

IN SUMMARYENSURING EFFECTIVE COMMITEEBasic knowledge and interest of membersOn going training and education of membersAvailability of relevant information to membersRegularity and frequency of meetingsFast decision making and follow-up actionWide publicity of committee activitiesRecognition of membersLeadership of chairmanStick to safety and health only

TOPIC 3.3ROLES OF THE MANAGEMENT

There are a number of strategies that can be used by organizations to ensure a healthy and safe workplace and ensure compliance with legal requirements.For Example :

Design Safe and healthy systems of work Exhibit Strong management commitment Inspect Workplace for health and safety problems Establish Procedures and controls for dealing with health and safety issues Develop Training programs Set up Health and safety committees Monitor Safety policies Draw up Action plan and checklist

Policy This is a statement of the principles governing decision-making. They can only be changed by the Management and are mandatory.Procedure Describes the functional steps used to implement policies. Examples are those used by Safety & Health to promote adherence to management policy and are mandatory. Guidelines Describe specific aspects of working to the requirements of procedures where extended explanation is required and provided by Safety and Health. They contain recommended methods and statements with the objective of achieving certain standards or outcomes.

Safety Handbooks and Manuals These documents can provide both procedural instructions and guidance on a specific subject. They are intended to describe a generic approach (e.g. Contractor Safety Handbook) and may describe activities which are routinely carried out as part of the normal functioning of the area (e.g. Laboratory or Workshop manuals).Safety ManagementThis is a summary of the appropriate Safety and Health policies, procedures and guidelines which govern all aspects of task planning. It provides a framework within which tasks or activities can occur. Job SafetyThe area supervisor ensures that all task planning accords with a Safety Management Plan detailing applicable Safety and Health Policies, Procedures and Guidelines (including Handbooks and Manuals).

Enforcement the safety procedureThe action plan must be implemented in a way that is compatible with professional rules and practices as well as with existing procedures.

Follow-up the safety management systemThe effectiveness of the system implemented must be checked and follow-up, and if a new risk or hazard factor is identified there must be a response. Audits must be systematically carried out and analysed in order to select corrective actions.

TOPIC 3.4SAFETY & HEALTH TRAINING

DO WE NEED A SAFETY & HEALTH TRAINING ?YES! OF COURSE..**Companies are legally responsible for providing the safety training mandated for their industry by OSHA. **

WHY SAFETY TRAINING IMPORTANT ?Safety training is the key element in the prevention of work-related injuries, illnesses and death. When properly trained on safety procedures, employees will understand the importance of workplace safety, know how prevent an incident in the workplace by following workplace safety procedures, learn how to respond quickly if presented with a dangerous situation.

Different work environments require different types and levels of safety training.

For example : eye safety and heat stress training is pertinent to construction and other outdoor workers,first aid training is important for all work environments.Other types of safety training courses include workplace violence, respiratory protection, safety awareness, electrical safety and etc.

HAZWOPER Healthcare Hearing Protection Heat Stress Hotels / Hospitality Housekeeping Industrial Safety Kitchen Safety Laboratory Safety Ladder Safety Lead Safety Lockout / Tagout Machine Guarding Maintenance Safety MSDS Office Safety Off The Job Safety PPE Recordkeeping Respiratory Safety Retail Safety Back Safety Bloodborne Pathogens Construction Safety Crane Safety DOT & Trucking Driving Safety Electrical Safety Emergency Planning EPA Ergonomics Eye Safety Fall Protection Fire Extinguisher Use Fire Prevention First Aid Food Service Safety Forklift Safety Hand & Finger SafetyHand & Power Tools HazCom HazMat Safety Awareness Safety Orientation Scaffolding Safety School & School Bus SafetyShop Safety Solid Waste Specific Chemicals & Gases Supervisor Safety Trenching & Shoring Utilities & Public Works Warehouse Safety Welding Safety Workplace Violence Workzone Safety

Any question..????Prepared By : ERBZ