OST164 TEXT EDITING APPLICATIONS

Chapter 3 - CapitalizationPages 64-83

Capitalization is used to give importance and emphasis to

works.

Capital letters play a very special role in business

writing.

BASIC CAPITALIZATION RULES Capitalize the first word of a sentence.

Capitalize the first word of an item in a list or an outline.

Use the software to:

Create forms.

Design newsletters.

Develop brochures.

Capitalize proper nouns-the names of particular (specific) people, places, and things.

Mrs. Anna Williams Lake Erie

The Serengeti Plain the Internet

Pyrex plates Hewlett-Packard

Garner Corporation Atlanta, Georgia

COMMON NOUNS

Do NOT capitalize common nouns-nouns that refer in general to people, places, or things.

COMMON NOUN PROPER NOUN

building Wayne West Building

city New York City

hotel Grand Hotel

street Jasmine Street

company Smith & Barnes Company

river Neuse River

TITLES Capitalize titles when they appear before a person’s

name. Do NOT capitalize titles when they follow or further

explain a person’s name, except in an inside address or the writer’s identification of a letter.

Dr. Maria Steibel, is a visiting professor at East Carolina University.

Professor Maria Steibel, who is a doctor from Brazil, is speaking to our class today.

Dr. Maria SteibelVisiting ProfessorDepartment of Social SciencesSprings UniversityAltamont Springs, FL 32714

Sincerely,

Wayne Poleta, Vice President

I heard that Professor Jones was going to retire. John is vice president of the

firm.

DAYS OF THE WEEK, MONTHS, HOLIDAYS, AND RELIGIOUS OBSERVANCES

Capitalize days of the week. Capitalize months of the year. Capitalize holidays. Capitalize religious observances. Seasons of the year are NOT capitalized.

Sunday, Thursday Memorial Day fall, spring

January, May Kwanzaa Easter

Labor Day Thanksgiving Christmas

ABBREVIATIONS

Certain abbreviations (shortened forms of words or phrases).

Mr. – Mrs. Inc. – Co.Dr. – Lt.

Coined acronyms (abbreviations that are pronounced as words).

HTML - ATMNCAA - CEOIRS

Use all-capital letters for:

Some abbreviations mix capital and lowercase letters, such as Ph.D.

Check a dictionary or reference manual to verify the capitalization of abbreviations and acronyms.

ACRONYMS

SADD Students Against Drunk Drivers

PIN Personal Identification Number

FAQ Frequently Asked Questions

HUD Housing and Urban Development

WATS Wide-Area Telecommunications System

BASIC Beginners All Purpose Symbolic Instruction Code

TIME

When keying in a time, always put the a.m. and p.m. in lowercase letters.

A period follows each of letter.

It is 11 a.m. in New York.

Did you say to meet at 2 p.m. or 3 p.m. at the restaurant?

NOTE: When you use a.m. or p.m., it is redundant to add morning , afternoon, or evening.

It is 11 a.m. in the morning in New York.Did you say to meet at 2 p.m. in the afternoon?Please call me at 10 p.m. this evening?

LITERARY WORKS: SUCH AS BOOKS AND PAMPHLETS RULE CHANGED FROM BOOK – PG. 67

Do NOT use all capital letters for literacy works. Underscore or italicize major components; put

quotation marks around minor components.

My favorite chapter in the book Computers in Your Future was “Input Devices and Methods”.

“or” My favorite chapter in the book Computers in Your Future

was “Input Devices and Methods”.

Be consistent and use same style within a communication.

Capitalize all the words in a title except articles (a, an, the), short prepositions (of, at, for), or short conjunctions (and, or).

Queen for a Day Murder at Fifth Street

Janie and the Puppy A Matter of Time

POINTS OF THE COMPASS

Capitalize points of the compass when they are used to specify a definite region.

The best market is on the West Coast.

The movie plot begins in the Deep South.

She is moving Down East next month.

Do NOT capitalize them when they are used only as a direction or general location.

Lake Wylie is west of the highway.

They plan to build on the east side of town.

If you drive south, you should find a gas station.

NOTE: Capitalize points of the compass that are in mailing addresses.

NOUNS WITH NUMBERS OR LETTERS

Capitalize nouns that are followed by numbers or letters that show a sequence.

Account 30426Building 4CExhibit 12Flight 138AItem CInvoice 8165Policy 2259Room 212

Do NOT capitalize the words page, line, and paragraph when they are followed by a number.

page 290

line 500

paragraph 3

NAMES OF PEOPLE, RACES, AND LANGUAGES

Capitalize people, races, and languages

African Americans

Indonesian

British

Native Americans

Hispanics

Portuguese

COURSES NAMES

Capitalize the names of specific courses.

Biology 101

Computer Science 230

Algebra II

Geometry I

Do NOT capitalize the names of :(1)Academic subjects

science math

(2)Areas of study unless they contain a proper noun.

British literature

TRADEMARKS AND COMPUTER NAMES

Capitalize the names of trademarked items-items that are licensed to a particular company.

KleenexScotch tapeBand-AidYellow Pages

Capitalize the names of computer companies and products as they are shown on the computer literature.

PowerPointAltaVistaJavaScriptWordPerfect

MEMOSDate:

To:

From:

Subject: “or”

MEMO TO:

FROM:

DATE:

SUBJECT:

Capitalize the words following the guide words-except for prepositions.

Date: August 25, 2008

To: Jay Fin , Director of Fund

From: Sam Lie, City Coordinator

Subject: Health Benefits

LETTERS Capitalize the

two-letter state abbreviations

NC VA TX

For international addresses, capitalize the name of the country on the last line of the mailing address. ENGLAND

When using the simplified letter style, type the subject line and the writer’s identification in all-capital letters.

Subject line: ALVAREX LICENSING AGREEMENT

Writer’s Identification: JEFF W. PATS, PRESIDENT

LETTERSSalutation

Dear Mr. Griffen:

Ladies and Gentlemen:

Dear Ms. Harper and Professor Ventura:

Complimentary Closing

Cordially yours,Sincerely,Sincerely yours,Very truly yours,

Watch for instances when the automatic correction feature in software accidentally capitalizes a word that should not be capitalized.

Example: A typist reference initials are the first text on a new line at the left margin, so it is converted automatically to capitalized.

You will need to proofread carefully to catch such an error.

REVISION SYMBOLS FOR CAPITALIZATION

Capitalize a lettereurope

Lowercase a letter

State Legislature

All capitals html

Lowercase a word 15 PERCENT

Initial capital only AGENDA

Another revision symbol often used with capitalization is the symbol use to indicate stet or do not change.

This revision symbol

consists of dots (…) under the indicate change and directs the typist to ignore the change that was marked and to use the original text.

Price is only $19.95

Bart works at Netcom.

are

…

…