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EXHIBITOR RESOURCES
NORWAYS LARGEST ANNUAL OIL, GAS AND ENERGY EXHIBITION
(18)-19-20 OCTOBER 2016 SOTRA, BERGEN
MAKE YOUR OTD2016 EXPERIENCE EFFICIENT AND EFFECTIVE BUSINESS WISE
16 SeptemberDEADLINE FOR ORDERING EQUIPMENT TO STAND
17-18 OctoberASSEMBLY
19-20 OctoberEXHIBITION
20-21 OctoberDISMANTLING
Version 1.0 - 2016
www.offshoredays.com
2
CONTENT
What’s included - Stand and Equipment page 6-7 What’s included - Exhibition page 8-9 Deadlines page 10 Exhibitor Web Shop page 11 Exhibition stand packages page 12 Stand personnel page 13 Accommodation page 13 Food and beverages page 13
How to use this brochure page 4-5
Official media partner:
Logistics, overview page 14-15 Exhibition area page 16-17 Assembly practical page 18-19
PREPARATION1
ASSEMBLY2
3
Exhibition floor plan page 20-21 Exhibition practical page 22-23 WI-FI page 23 ATM / Minibank page 23 Food services page 23 HSE page 23 Transport page 22 Accommodation page 23
Dismantling Hours page 24 Contact us page 26 Official suppliers page 27
There has been a growing number of companies presenting themselves as official OTD partners, offering magazine ads and fair guide directories.
Please be aware. The only co-operating companies with an official agreement will be listed on offshoredays.com
EXHIBITOR SCAMS ALERT!
EXHIBITION3
DISMANTLING4
4
ORDERING EXTRA PRE-BOOK LOGISTICS READ INFO
YOUR TASKS
OTD SERVICES
The actual step in the OTD process is highlighted in the top of the page.
Shows your three most important tasks in this step. If you follow these tasks we can guarantee you an efficient OTD exhibition. You can mark the tasks as they are settled, in order to keep track of what is done.
Shows OTD’s three most important services. These are services that are made entirely as helping tools for you as an exhibitor, so that the OTD exhibition will be as efficient as possible.
THIS BROCHURE EXHIBITOR WEB SHOP MEDIA KIT
HOW TO USE THIS BROCHURE?
PREPARATION1
5
PREPARATION ASSEMBLY EXHIBITION DISMANTLING
ORDERING EXTRAOrder extra equipment to the stand before deadline.
PRE-BOOK LOGISTICSPre-book to handle your goods the most efficient way.
READ INFORead and follow the instruc-tions in this brochure.
THIS BROCHUREGuideline for an efficient und useful exhibition experience.
EXHIBITOR WEB SHOP
Order stand equipment and other services.
MEDIA KIT Let your associates know you are attending OTD.
REGISTER STAFFRegister your staff when you enter the exhibition area.
FOLLOW HSE RULESRead and follow the HSE Rules that are valid for mounting.
START EARLYStart early - finish in time!
MAKE BUSINESSUse our helping tools. OTD is all about making business.
SOCIAL EVENTSAttend the social events to relax in a social atmosphere.
NETWORKING EVENTSUse our networking events to make new business contacts.
SORT GARBAGEUse the containers for waste sorting.
FOLLOW HSE RULESRead and follow the HSE Rules provided to you.
DISMANTLING HOURSOnly allowed within the given time frame.
SERVICE CENTER Staffed by representatives from the official suppliers.
STAND EQUIPMENT Will be at your stand when ordered before deadline.
LOGISTICSNew logistics system for a smooth transport of yourgoods.
SERVICE CENTER Staffed by representatives from the official suppliers.
CATERING SERVICE Order catering directly to your stand from the Service Center. *
SERVICE CENTER Staffed by representatives from the official suppliers.
STAND EQUIPMENT Equipment ordered to stand will be picked up at the end of the exhibition.
LOGISTICS New logistics system for a smooth transport of your goods
YOUR TASKS
OTD SERVICES
1 2 3 4
* For pre-ordering go to > OTD Webshop
6
WHAT’S INCLUDED
STAND WALLS
CUSTOM BUILDIf stand build contains extended height, roofing or other custom build methods that affects the out-side of your stand, please contact us in advance for permission and planning.
Contact: Service office, Sotra [email protected]
Is your stand building higher or wider than our regular walls?
!
960 mm
2384
mm
Stol
pe 2
464
mm
+ 2
0mm
sto
lpef
ot =
248
4 m
m
40
40
Veggplater:
976 mm x2400 mm
3 x 3 meter stand
20 mmfot
80 m
m
40
40
Netto 3
000 m
m
Netto 2960 mm
c - c 3000 mm
0 1 2 3
c - c 1000 mm
Stolpe 40
R
Bitm
ap 2
2.06
.10
Wall plates
Pole
7
STAND NUMBER PLATE
OFFSHORE MEDIA GROUPXXXX
WI-FI
HALL B
Free WI-FI is available during the duration of OTD2016.
Hall B Network: OTD GuestHall A Network: Fjell kommune Guest (registration may be required)
The signs shows the name of your company, stand number and which exhibition hall you are located in.
Please remember to let us know if there are any changes to your company name prior to the OTD Exhibition.
If you need fixed internet line, Please place your order through this link > OTD Webshopor contact Service office, Sotra [email protected] / tlf: +47 99 38 88 88, select option 2 (tast 2)
ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO
THIS BROCHURE OTD WEB STORE MEDIA KIT
Exhibitor tasks >>
OTD FREE CARRY SERVICEThere will be OTD Free Carry Service to help you get your goods to and from your stand, located outside Hall B, and will be available at the following times:
Assembly - Monday 17th October from 3 pm until 8 pm.Assembly - Tuesday 18th October from 8 am until 3 pm.Dismantling - Thursday 20th October from 5 pm until 9 pm.
PREPARATION1
8
WHAT’S INCLUDED
MEDIA KIT
The media kit provides you with helping tools, so that you can spread the news that you are attending OTD. Feel free to use the media kit in any way it may support your busi-ness.
LOGO
MAIL SIGNATURE
OTD2016 Logo
Mail signature to use in your mail
Photos from previous OTD exhibitions
PHOTOS
OTD2016 has a national focus and works under the slogan “We are the Norwegian Continental Shelf”.
Over the last eight years it has been the largest annual Norwegian oil exhibition. The OTD exhibition attracts 25.000 visitors from 36 nations, and 500 exhibitors, making it one of the fastest growing oil exhibitions in the world.
Wear the pin and show that you are a part of the Norwegian Continental Shelf!
JOIN THE MOVEMENT
!
Please download Media Kit through this link > Media Kit
Please download photos from previous OTD exhibitions through this link >
OTD Photos
9
Each stand gets allocated with two tickets. Exhibitors can order additional Octoberfest tickets > here
OCTOBERFEST TICKETS
ORDERING EXTRASPRE-BOOK LOGISTICSREAD INFO
THIS BROCHUREOTD WEB STOREMEDIA KIT
Exhibitor tasks >>
PREPARATION1
THE OTD CONCEPT
Free EntranceJoin the exhibition and networking events FREE of charge*
Buyers LoungeA place for buyers to hold meetings. In a quiet part of the exhibition.
Free BusFree shuttle buses between the exhibition area, the city centre and the airport.
Free Stand MeetingsBook direct your stand meetings with exhibitors.
OTD StudentsNetworking and career guidancefor young professionals.
Business RoomsBook your own meeting room in a quiet part of the exhibition.
FMC Technologies Subsea School. TBC
OTD OctoberfestThe legendary Octoberfest, packed with people, great artists and some surprises.
Seminars / ConferenceVarious programme. Free entrance for all exhibitors.
Company presentationsLearn from the best by listening to company presentations.
NetworkingTogether with your most valuable business partners.
* Does not include the Octoberfest. Ticket only event.
OTD TECH TALKSWhere industry leaders talk. 600 delegates, 36 tech talks7 panel debates.
Please place your order through this link > OTD Webshop
10
DEADLINE
SEPT16
Order before
PLEASE NOTE THE DEADLINE DATES FOR ORDERING EQUIPMENT AND EXTRA SERVICES TO YOUR STAND.
ORDER BEFORE SEPTEMBER 16!
September 16
Deadline for ordering stand equipment
October 17-18
Assembly
October 19-20
OTD Exhibition
October20-21
Dismantling1 2 3 4
11
ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO
THIS BROCHURE OTD WEB STORE MEDIA KIT
Exhibitor tasks >>
EXHIBITOR WEB SHOP
PREPARATION1
The Exhibitor Webshop in now open online. Here you can order products and services for the exhibition.
Your OTD 2016 exhibition stand is provided on a space and walls only basis - to furnish your exhibition stand, we would recommend opting for one of our basic, standard or premium stand packages, please register or log on today to place your order. ORDER DEADLINE 16th SEPTEMBER.
HOW TO REGISTER OR LOG IN:
1. Go to this link: http://arenaplanlegger.no/
2. Log in to your account or register and follow instructions.
12
EXHIBITION STAND PACKAGES*
Together with the industry we have predefined stand packages from 9 to 18 sqm for you to choose in the exhibitor web shop.
FOLLOW THESE STEPS:
* Fixed prices
1. What size is your booked stand?
2. Select stand package- Basic- Standard- Premium
!
13
ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO
THIS BROCHURE OTD WEB STORE MEDIA KIT
Exhibitor tasks >>
ACCOMMODATION
FOOD AND BEVERAGES
Order through Webshop. Remember order deadline of 16th September.
See further information here > ACCOMMODATION & TRAVEL
Due to high demand and specific room allocation release dates, please book your accomondation requirement as early as possible.
CATERING ON STAND
SERVING ALCOHOL AND FOOD AND ON EXHIBITION STANDS
PREPARATION1
ALCOHOLIn Norway you require a license to serve alcohol. This license is processed by the local authorities and for OTD 2016 this is Fjell Kommune. If your company wishes to serve alcohol at OTD 2016 then an application must be submitted to and subsequent approval received from Fjell Kommune before the exhibition.
The deadline to submit all alcohol license applications, both electronically online and by completing a manual form is Thursday 1th September 2016. The preferred application method is electronic and at the link be-low (Norwegian language only):
Go to application link > Application
For foreign companies or an application in English please:
1. Download and fill in the form ‘Request for Alcoholic Drink License’ > here!2. Fill out the application form 3. Send the completed application form as soon as possible and by no later than 1st September by email to [email protected] - you will receive your license 3 weeks after this date.
FOODThe exhibitor is duty bound to observe the regulations concerning hygiene, storage and serving of food, and catering staff.
A CHECKLIST TO HELP ENSURE SAFE SERVING OF FOOD:- Ensure that the food does not become contaminated- Adequate refrigeration must be in place- Ensure that the temperature is satisfactory when heating and frying- Ensure that the utensils used are clean- Hand-washing facilities, alternatively disposable wipes.
Please place your order through this link > OTD Webshop
14
DIRECTLY DELIVERED AT EXHIBITION AREA
PRICE: Pr. pallet/cbm NOK 320,-
GOODS DELIVERY TIME:Saturday October 15, 09:00 - 18:00Sunday October 16, 09:00 - 18:00
OTD OFFICIAL LOGISTICS
+100 kg
TRANSITAddress:
PRICE: Price on request
OTD STAND
LARGE GOODS
SEPT16
Order before
PRICE: Price on request
OTD ExhibitionAddress:Sotra ArenaIdrettsvegen,5353 Straume
1. 2. 3.
YOUR OWN LOGISTICPARTNER
YOUR OWN LOGISTICPARTNER
OTD STAND
Sotra ArenaIdrettsvegen,5353 Straume
>> Link to The Exhibitor’s Portal
TL LOGISTIKK, Stein Tvedt: [email protected]
+47 55 19 55 50
+47 55 19 55 50
15
DIRECTLY DELIVERED AT EXHIBITION AREA DRIVE YOUR OWN VAN/CAR
SMALL GOODS
-100 kg
PRICE: Pr. pallet/cbm NOK 320,- PRICE: Free
GOODS DELIVERY TIME:Saturday October 15, 09:00 - 18:00Sunday October 16, 09:00 - 18:00
GOODS DELIVERY TIME:Monday October 17, 09:00 - 21:00Tuesday October 18, 08:00 - 14:00
OTD STAND
Some delay must be expected
OTD Free carry service(see page 7 for further details).
!
4.
REGISTER STAFF FOLLOW HSE RULES START EARLY
SERVICE CENTER STAND EQUIPMENT LOGISTICS
!
ASSEMBLY2
OTD ExhibitionAddress:Sotra ArenaIdrettsvegen,5353 Straume
Some delay must be expected
!
OTD STAND
OTD ExhibitionAddress:Sotra ArenaIdrettsvegen,5353 Straume
YOUR OWN LOGISTICPARTNER
>> Link to The Exhibitor’s Portal
TL LOGISTIKK, Stein Tvedt: [email protected]
16
EXHIBITION AREA
A
P
VISITOR PARKING KYSTBYGARASJEN
EXHIBITOR PARKING ONLY
Stop for HSE registration
HSE
17
REGISTER STAFFFOLLOW HSE RULESSTART EARLY
SERVICE CENTERSTAND EQUIPMENTLOGISTICS
ASSEMBLY2
B
Hall A - Conference Centre, Tech Talks, Meeting rooms and Café
Hall B - Exhibition, stand no 1000 - 4092
Registration
A
B
LOGISTICS AREA
18
ASSEMBLY, PRACTICAL
OFFSHORE MEDIA GROUP2502
OFFSHORE MEDIA GROUP
EQUIPMENTStand equipment ordered be-fore 16th September deadline will be available at your stand when the assembling starts at 08:00 on Monday 17. October.
CARPET
EL-CONNECTION
ASSEMBLING TIMEMon 17 Oct. 08:00 - 22:00Tue 18 Oct 08:00 - 18:00
Mounting during the weekend, according to prior agreement only.
Service offi ce, Sotra [email protected]
CUSTOM BUILD
If stand build contains extended height, roof-ing or other custom build methods that aff ects the outside of your stand, please contact us in advance for permission and planning.
Is your stand building higher or wider than our regular walls?
!
19
Stand personnel(register at www.off shoredays.com)
All personnel must register in the regis-tration area in hall Aor at the HSE check point.
Safety vest and protective shoes are highly recommended to be used.
HSE regulations is hand-ed out and must be read and signed by everyone.
HSE
PERSONNEL
CAFÉCatering in Hall A during assembly, exhibition and dismantling. You can pay with your credit card at all food outlets.
SERVICE CENTERExhibitors service center, located in Hall B Answers to questions like:
• Power and electricity• Water supplies to the stand• On site ordering of equipment• Catering• General enquiries
PARKINGExhibitor only parking as illustrated.
REGISTER STAFFFOLLOW HSE RULESSTART EARLY
SERVICE CENTERSTAND EQUIPMENTLOGISTICS
OTD FREE CARRY SERVICEOTD Free Carry Service will help you get your goods to and from your stand. See page 7 for further details.
Exhibitor tasks >>
ASSEMBLY2
A
B
PEXHIBITOR PARKING ONLY
LOGISTICS AREA
Stop for HSE registration
HSE
20
EXHIBITION FLOORPLAN
B HALL B - EXHIBITION, STAND NO 1000 - 4092
2058
HALL BTO HALL B
MAIN ENTRANCE
REGISTRATION
1074
1114
1004
3004
3015
3016
3018
4010
4011
4012 4022
4021
4024
3042
3045
3046
3050
3052
4030
3054
3058
3062
4042
2044
2048
3078
3082
2068
3090
3096
2078
3108
4074 4076
2086
3122
4086
2014
2010
1002
1000
1124
1122
1120
1116
11041106 1096 108210841086 10781080
4004
4006
4016
4028
4032
4040
4044
4050
4054
4052 4066
4078 4080 4090
31043086
3094
3074
3084
3080
3068
3070
3056
3060
3064
3038
3036
3012
3002
3006
2000 2008
2022 2032
2028
2050
2066
2072
2076
2082
1030 103210221020
3102
4058
1008 1026 1028
3088
3066
10241006 1035 10361010 1014 1034
2016
3010
1070
4002
4026
1012
2002
3034
2080
2074
1118
1102
4018
1018
4068
1090
4048
3092
3040
1016
4082
1098
2060
2035
2036
20402012
3014
3026
TO HALL A
2034
3044
2038
1100
3000
1094
3048
20702069
1068
40644014
1092
3076
2046 20562004
3030
1088
4070
1076
3106
3110
2090
4020
11081110
2030
2042
20262024
40384036
O� cial principal sponsor O�cial Oc toberfest sponsor
O� cial sponsors
3072
40624060
31143100
3020
3022 3024
3008
4008
2020
2054 2064
4046 4056
2018
3098
3118
2062
1112
2052
1038
4072
3053
3111
3116
3112
3126
3132
2006
4034
2083
4000
3028
3051
2043
TO HALL BTO HALL A
21
MAKE BUSINESS SOCIAL EVENTS NETWORKING EVENTS
OTD TOOLBOX SERVICE CENTER CATERING SERVICE
EXHIBITION3
OTD2016 EXHIBITOR LIST: Have a look at OTD2016 exhibitors here > OTD Exhibitor List
2058
HALL BTO HALL B
MAIN ENTRANCE
REGISTRATION
1074
1114
1004
3004
3015
3016
3018
4010
4011
4012 4022
4021
4024
3042
3045
3046
3050
3052
4030
3054
3058
3062
4042
2044
2048
3078
3082
2068
3090
3096
2078
3108
4074 4076
2086
3122
4086
2014
2010
1002
1000
1124
1122
1120
1116
11041106 1096 108210841086 10781080
4004
4006
4016
4028
4032
4040
4044
4050
4054
4052 4066
4078 4080 4090
31043086
3094
3074
3084
3080
3068
3070
3056
3060
3064
3038
3036
3012
3002
3006
2000 2008
2022 2032
2028
2050
2066
2072
2076
2082
1030 103210221020
3102
4058
1008 1026 1028
3088
3066
10241006 1035 10361010 1014 1034
2016
3010
1070
4002
4026
1012
2002
3034
2080
2074
1118
1102
4018
1018
4068
1090
4048
3092
3040
1016
4082
1098
2060
2035
2036
20402012
3014
3026
TO HALL A
2034
3044
2038
1100
3000
1094
3048
20702069
1068
40644014
1092
3076
2046 20562004
3030
1088
4070
1076
3106
3110
2090
4020
11081110
2030
2042
20262024
40384036
O� cial principal sponsor O�cial Oc toberfest sponsor
O� cial sponsors
3072
40624060
31143100
3020
3022 3024
3008
4008
2020
2054 2064
4046 4056
2018
3098
3118
2062
1112
2052
1038
4072
3053
3111
3116
3112
3126
3132
2006
4034
2083
4000
3028
3051
2043
TO HALL BTO HALL A
22
EXHIBITION PRACTICAL
Wednesday 19 October 10:00 - 18:00Thursday 20 October 10:00 - 17:00
OPENING HOURS
Bergen Taxi: 07000Norges Taxi: 08000
TAXI
Shuttle buses will be provided free of charge between the Airport, City Centre and Coast Center Base (CCB). Timetables are available at www.off shoredays.com
BUS
Exhibitor only, as illustrated.PARKING
A
B
P
LOGISTICS AREA
EXHIBITOR PARKING ONLY
Stop for HSE registration
HSE
For further useful exhibition information, go to > OTD Location
REGISTRATION
OTD Bus
23
INTERNET
The nearest ATM/Minibank to the OTD Exhibition is located atSartor Senter. You can pay with your credit card at all food outlets.
The Exhibitor service center will be located in Hall B. Here you can order stand equipment, electricity or other services over the duration of the exhibition - please be aware that products will be subject to availability and prices will be subject to a surcharge
To avoid any potential issues with the supply of products to your stand, please place your order through this link before 16th September deadline
> OTD Webshop
Remember the deadline 16th September. To place your order, follow this link > Webshop
SERVICE CENTER
Details coming soon.
HSE
Exhibitor tasks >>MAKE BUSINESS SOCIAL EVENTS NETWORKING EVENTS
OTD TOOLBOX SERVICE CENTER CATERING SERVICE
CATERING ON STAND
ATM/MINIBANK
EXHIBITION3
Free WI-FI is available during the duration of OTD2016.
Hall B Network: OTD GuestHall A Network: Fjell kommune Guest (registration may be required).
If you need fixed internet line, Please order through this link > OTD Webshopor contact Service office, Sotra [email protected] / tlf: +47 99 38 88 88, select option 2 (tast 2)
24
DISMANTLING
The empty boxes will be transported into the hall after the carpets has been removed. The removal of the carpets will start immedi-ately after the exhibition closes.
The electricity supply will be disconnected 15 minutes after closing time on the fi nal day. Water, drainage and compressed air will be disconnected immediately after closing time on the fi nal day.
DISMANTLING TIME
Thursday 20 Oct. 17:00 - 23:00Friday 21 Oct 07:00 - 19:00
SORT GARBAGEFOLLOW HSE RULESDISMANTLING HOURS
SERVICE CENTERSTAND EQUIPMENTLOGISTICS
DISMANTLING4
Stand personnel(register at www.off shoredays.com)
All personnel must register in the registration area in hall A or at the HSE check point.
Safety vest and protective shoes are highly recomended be used.
HSE regulations is hand-ed out and must be read and signed by everyone.
HSE
PERSONNEL
SERVICE CENTERExhibitors service center, located in Hall B Answers to questions like:
• Power and electricity• Water supplies to the stand• On site ordering of equipment• Catering• General enquiries
CAFECatering in Hall A during assembly, exhibition and dismantling. You can pay with your credit card at all food outlets.
OTD FREE CARRY SERVICEOTD Free Carry Service will help you get your goods to and from your stand. See page 7 for further details.
A
B
P
OTD Free Carry Service will help you get your goods
EXHIBITOR PARKING ONLY
LOGISTICS AREA
Stop for HSE registration
HSE
25
CONTACT PERSONS
SERVICE CENTER
TECHNICALService office - Sotra [email protected]
HSEService office - Sotra [email protected]
BUSINESS TO BUSINESSMorten Dahl Sebjø[email protected]
SOCIALOTD Sales [email protected]
Run by representatives from the companies:
>> Sotra Arena, Dan Christensen, [email protected]
>> Malerbua
PROJECT MANAGERDerek [email protected]
ORDERING EXTRA Order extra equipment to the stand before deadline.
PRE-BOOK LOGISTICS Pre-book to handle your goods the most efficient way.
READ INFO Read and follow the instruc-tions in this brochure.
REGISTER STAFF Register your staff when you enter the exhibition area.
FOLLOW HSE RULES Read and follow the HSE Rules that are valid for mounting.
START EARLY Start early - finish in time!
MAKE BUSINESS Use our helping tools. OTD is all about making business.
SOCIAL EVENTS Attend the social events to relax in a social atmosphere.
NETWORKING EVENTS Use our networking events to make new business contacts.
SORT GARBAGE Use the containers for waste sorting.
FOLLOW HSE RULES Read and follow the HSE Rules provided to you.
DISMANTLING HOURS Only allowed within the given time frame.
YOUR TASKS
DID YOU REMEMBER YOUR TASKS?
PREPARATION ASSEMBLY EXHIBITION DISMANTLING1 2 3 4
STUDENTDerek [email protected]
26
MALERBUAGeir SundeTlf: +47 909 89 663Mail: [email protected]
OTD OFFICIAL SUPPLIERS
- Carpets- Furniture- Etc.
- Electricity- Light equipment- Ceiling Mounts
- Stand walls- Spotlights- Stand building etc.
- Offi cial Logistic Partner
BRIGHT GROUPNorodd Løvås Tlf: +47 915 18 618Mail: [email protected]
PLENUM ASTorstein DanielsenTlf: +47 922 36 451Mail: [email protected]
TL LOGISTIKK ASStein Tvedt Tlf: +47 55 19 55 50Mail: [email protected]
SOTRA SPORTSKLUBB - Offi cial Exhibitor web shop
!EMERGENCY NUMBERS
Fire: 110Police: 112Ambulence: 113
!
27
We hope you find this brochure informative and helpful.
Please visit our website for further information: www.offshoredays.com.
Do you miss any information? Let us know!>> [email protected]
!
