Date post: | 30-Dec-2015 |
Category: |
Documents |
Upload: | lucinda-henry |
View: | 213 times |
Download: | 0 times |
Other Manual Highlights and Reminders
Sheralin Klinthong, Assoc. Dir., Financial Services / SFSR
Evajoy Tito, Manager, Financial Services / SFSR
Chancellor’s Office
April 24, 2015
Learning Objectives• At the end of the session, the participants will be able
to:• Define the objective of the GAAP Manual• Know the location of the GAAP Manual• Recognize the contents of the GAAP Manual• Identify updates to the GAAP Manual
April 2015 Year-End GAAP Training 2
GAAP Manual - PurposeIn order to prepare financial statements in accordance with U.S. generally accepted accounting principles (GAAP), the CSU must convert legal-basis accounting to GAAP basis accounting.
The CSU GAAP Accounting and Reporting Manual is designed to guide the user through the conversion process.
In addition, it provides information on the preparation for various external audits (i.e. financial statements, IT, A-133 and SRB audits).
April 2015 Year-End GAAP Training 3
GAAP Manual - LocationAvailable in the Systemwide Financial Standards and Reporting (SFSR ) websitehttp://www.calstate.edu/SFSR/Workshops/index.shtml
April 2015 Year-End GAAP Training 4
GAAP Manual - Contents
April 2015 Year-End GAAP Training 5
Legal to GAAP Conversion
• 1 Overview• 2 Before You Begin• 3 Mapping Legal to GAAP• 4 GAAP Adjustments and
Reclassifications• 5 Passdown Schedules• 6 Statement of Cashflows• 7 YES Reporting Package
(TM1)• 10 GAAP Preparation
Checklist• 11 GAAP Financial
Reporting Checklists• 13 Capital Assets Guide
Preparation for Audits
• 9 Financial Statements Audit
• 15 Single Audit• 16 SRB Audit• 17 IT Audit
Others
• 8 Discretely Presented Component Units
• 12 National Collegiate Athletic Association Agreed-Upon Procedures Requirements
• 14 GASB Updates• 18 SCO GAAP
Submission
GAAP Manual Updates – Chapter 3• Removed the following attachments:• Matrix 1: CSU Funds Net Position Classification Table• Matrix 2: Statement of Net Position (SNP)• Matrix 3: Statement of Revenues, Expenses, and
Changes in Net Position (SRECNP)• Source data of the 3 matrices is available in the SFSR
website under Standards and Rules and is updated regularly.• Legal Edits Table• GAAP Edits Table• Table of Object Code and CSU Fund Definitions
April 2015 Year-End GAAP Training 8
GAAP Manual Updates – Chapter 3 (cont.)• Source data locationhttp://www.calstate.edu/sfsr/standards_and_rules/
April 2015 Year-End GAAP Training 9
GAAP Manual Updates – Chapter 3 (cont.)
• Discussion on GAAP FIRMS submission is now included in Chapter 7 GAAP Reporting in YES (TM1) and FIRMS
April 2015 Year-End GAAP Training 10
GAAP Manual Updates – Chapter 4• NEW structure• Arranged by GAAP Financial Statement line items
(vs. by accounting topic) • Combined information from Chapters 4, 5 and 7 in the
previous year GAAP manual as they relate to specific F/S line item
• Better correlation with the discussions in the Legal Manual to facilitate GAAP conversion
See hand-out on the revised table of contents for Chapter 4
April 2015 Year-End GAAP Training 12
GAAP Manual Updates – Chapter 4 (cont.)• New content layout (see handout for sample)
April 2015 Year-End GAAP Training 13
• Describes the F/S line item• Describes the GAAP accounting policies adopted • Describes CSU’s procedures based on adopted
policies
GAAP Policies and
Procedures
• References to the relevant GASB Standards and Pronouncements, GASB FAQs, and GASB Implementation Guide applicable to the F/S line item
Relevant Accounting Literature
• Lists the objectives of the GAAP adjustments • Serves as a checklist during the GAAP year-end
close• Reminder that certain adjustments may have been
included in the legal-basis books to avoid duplication in GAAP
Objective of GAAP
Adjustments
GAAP Manual Updates – Chapter 4 (cont.)• New content layout (see handout for sample) (cont.)
April 2015 Year-End GAAP Training 14
• Lists the GAAP accounts rolling up to the F/S line item• Discusses the GAAP accounting treatment applied by
CSU• Includes more discussion on special accounting issues• Provides examples of GAAP journal entries, both
derived (Period 1-12) and manual (Period 998)
GAAP Accounting Treatment
and Journal Entries
• References to the available relevant tools to assist preparers of F/S
• Includes weblinks, FAQs, GASB standard implementation surveys/questionnaires, etc. (previously in Ch. 7)
Reference Tools
• Lists the updates and changes to the chapter. Revision and
Approval History
Question #1
What is the TOOL used to guide preparers of the F/S in converting legal basis
accounting to GAAP basis?
April 2015 Year-End GAAP Training 15
Chapter 5
GAAP Adjustments or Reclassifications that Require Information from the Office of
the Chancellor
April 2015 Year-End GAAP Training 16
GAAP Manual Updates – Chapter 5• Updated the description of the passdown schedules
provided by the CO to include the following: • Description of the schedule• Purpose and use of the schedule• Method of distribution (e.g. via email, SFSR website)
• Added discussion on the new passdown schedule for Pension Obligation per GASB No. 68
April 2015 Year-End GAAP Training 17
GAAP Manual Updates – Chapter 5 (cont.)• Removed detailed discussion of accounting
treatment and moved them to appropriate sub-chapters in Chapter 4.• Capitalization of Non-Delegated Projects – Capital
Assets• Systemwide Revenue Bonds – Liabilities• Bond Anticipation Notes – Liabilities• OPEB – Liabilities• Capitalized Interest – Capital Assets
April 2015 Year-End GAAP Training 18
GAAP Manual Updates – Chapter 6• Includes the definition of cash and cash equivalents
for Statement of Cash Flows (SCF) purposes.• Provides guidance on gross vs. net reporting• Added more relevant GASB Comprehensive
Implementation Q&A Guide where applicable.• Relevant CSU examples and treatment are provided
for each activity (operating, noncapital financing).
April 2015 Year-End GAAP Training 20
GAAP Manual Updates – Chapter 6 (cont.)• Used actual campus data from FY13/14• The different tabs in the worksheet are as follows:• Instructions – provides direction in completing this
worksheet• Worksheet – where the actual SCF data is located• SNP, SRECNP and tabs [A] to [W] – input sheets that
will facilitate in completing the SCF
See hand-out for the SCF Worksheet
April 2015 Year-End GAAP Training 21
GAAP Manual Updates – Chapter 6 (cont.)• “Automated” the worksheet• Entries made in the SNP, SRECNP and tabs [A] to
[W] will automatically flow into the SCF Worksheet• Some of the most common non-cash transactions
have also been automated
• Added more checks and balances throughout the worksheet• Includes the PBC and/or TM1 reference on each tab
on where to obtain the numbers
See hand-out for the SCF Worksheet
April 2015 Year-End GAAP Training 22
GAAP Manual Updates – Chapter 6 (cont.)• Integrated the TM1 SCF prepopulated transactions
to assist in completing the reporting package• Includes the section for “amount paid to escrow”
See hand-out for the SCF Worksheet
April 2015 Year-End GAAP Training 23
GAAP Manual Updates – Chapter 6 (cont.)• Revision to the Statement of Cash Flows
Based on the GASB Comprehensive Q&A Guide (2.19.1):
The debt proceeds distributed to component units for capital purposes should be presented
as a noncapital financing cash outflows.
If the campus distributes the proceeds to the component units, it is not using the proceeds to acquire, construct, or improve its own capital assets. Therefore, the debt should not be considered capital debt for purposes of the Statement of
Cash Flows.
April 2015 Year-End GAAP Training 24
GAAP Manual Updates – Chapter 6 (cont.)• As a result, the following line items will be presented
under the net cash provided by (used in) noncapital financing activities (if related to SRB-Aux activities)• Issuance of notes receivable• Issuance of capital lease receivable• Principal collections on notes receivable• Interest collection on notes receivable• Principal collections on capital lease receivable• Interest collections on capital leases receivable
April 2015 Year-End GAAP Training 25
GAAP Manual Updates – Chapter 6 (cont.)• Benefits of using the SCF Worksheet• Huge time saver• Achieve consistency in preparation of SCF for
consolidation purposes• Other users such as Finance & Treasury (F&T)
usually requires detailed breakdown of cash flows and the SCF will assist them to meet their specific needs
• Facilitates easier review for audit purposes
April 2015 Year-End GAAP Training 26
GAAP Manual Updates – Chapter 6 (cont.)• Final Reminders:• NO decimals• Use the template as guide.
• Transactions in the SCF template are not all inclusive.• The campus may have “uncommon” transaction.• There might be a more accurate way of presenting your
cash flows
• Analyze accounts that typically have non-cash transactions (capital assets, other assets, long-term debt)
April 2015 Year-End GAAP Training 27
Question #2
Under which category in the SCF should the debt proceeds distributed to component units for capital projects be presented?
April 2015 Year-End GAAP Training 28
GAAP Manual Updates – Chapter 7• Old Chapter 7 entitled New GASB Standards
Implementation Tools is now incorporated in:• Chapter 4 (Service Concession Arrangements and
Pollution Remediation Obligation) • Chapter 8 (GASB No. 61 - Component Units)
• New contents on this chapter: • Standard practices and preparation of Reporting
Package in Year-End System (YES) (TM1)• GAAP FIRMS Submission (previously in Chapter 3)
April 2015 Year-End GAAP Training 30
GAAP Manual Updates – Chapter 7• Year-end System (YES) Reporting Package• The YES reporting package is a comprehensive
financial statement using TM1 application database• Consists of input sheets for the basic financial
statements and underlying footnotes for campuses and discretely presented component units
• Gathered information are used for consolidation of SW financial statements and Statement of Expenditures of Federal Awards (SEFA)
Please refer to the presentation slides from the breakout session for further discussion about this new chapter.
April 2015 Year-End GAAP Training 31
GAAP Manual Updates – Chapter 7• This chapter includes the following:
April 2015 Year-End GAAP Training 32
• Defines the purposes and use of the YES Reporting Package
Purpose of Reporting Package
• Provides the protocol in requesting access to TM1 (YES) applicationAccessibility
• Illustrates the steps taken in the submission and review of reporting package by SFSR and KPMG
Logistics for RP
Submission
GAAP Manual Updates – Chapter 7 (cont.)• This chapter includes the following(cont.):
April 2015 Year-End GAAP Training 33
• Lists all the input sheets that needs to be completed
• Includes the corresponding preparer (i.e. campus vs. SFSR on behalf of the campus)
• Includes the timing of the input sheet completion based on which reporting package version to which it was assigned
YES Input Sheets
• Summarizes the standard practices (in excel) that are used by SFSR and KPMG in performing review of reporting packages in order to ensure complete and accurate reporting package
• Serves as self-review checklist prior to submission
Standard Practices
• FAQ’s and tips when using TM1 application Frequently
Asked Questions
GAAP Manual Updates – Chapter 8• Added the discussion on GASB No. 61 previously in
Chapter 4 as this should be used in deciding whether or not a component unit should be blended vs. discretely presented. • Added the GASB No. 61 Questionnaire (previously in
Chapter 7) as a tool in the decision making.
April 2015 Year-End GAAP Training 35
GAAP Manual Updates – Chapter 9
• Updated PBC List for FY14/15 SW audit • Added new and modified existing exhibits or
query/report instructions to certain PBC items
Please refer to the PBC presentation slides prepared by KPMG and CO for further discussion of the changes.
April 2015 Year-End GAAP Training 37
Chapter 10 & 11
GAAP Preparation and Financial Reporting Checklists
April 2015 Year-End GAAP Training 38
GAAP Manual Updates – Chapters 10 & 11
• As a result of the changes in Chapter 4 GAAP Adjustments and Reclassification Entries, the following checklists are modified: • GAAP Preparation Checklist• GAAP Financial Reporting Checklist
• Use the updated checklist in complying with the PBC requirements
April 2015 Year-End GAAP Training 39
GAAP Manual Updates – Chapter 12• NCAA recently issued the updates to the AUP
reporting requirements effective for fiscal year ending June 30, 2015. • Summary of the updates is included in this chapter
for reference. • Campus coordinators are requested to work closely
with the Athletics Division to ensure compliance with the deliverable and deadline (January 15th).
April 2015 Year-End GAAP Training 41
Question #3
GASB No. 61 Questionnaire can now be found in which Chapter of the GAAP
Manual?
April 2015 Year-End GAAP Training 42